06. Public WorksPage No.
Fund No.
1
1000
Public Works Administration
$
29,058
3
1000
Central Garage
$
544,946
5
2400
Light Maintenance
$
387,536
8
2420
Gas Tax
$
723,055
11
2500
Special Street Maintenance
$
2,387,465
18
2825
MACI Grant -sweepers
$
574,373
19
4290
Sidewalk & Curb Construction
$
25,000
20
5210
Water Fund
$
4,826,921
30
5310
Sewer Operating/Wastewater Treatment
$
8,060,614
40
5349
Storm Sewer
$
2,100,150
45
5510
Solid Waste
$
890,627
Total Public Works
$ 20,549,745
PERSONNEL SCHEDULES:
49 Admin., Central Garage & Light Maintenance
50 Street Maintenance and Traffic Sign & Signal
51 Water and billing
52 Sewer Operations & billing
53 Waste Water Treatment Plant & Lab
54 Storm Sewer & Solid Waste
GENERAL011 1 1 11
Personal Services
Materials & Services
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
$13,114 $22,436 $24,313 $22,833
$3,288 $2,636 $4,125 $6,225
$16,402 $25,072 $28,438 $29,058
The responsibility of the Public Works Administration/Engineering Department is the design, construction, maintenance, and
administration of the City's infrastructure. These areas include streets, curb, sidewalks, traffic signals, signage, water
production and distribution, storm water drainage, sewage collection, wastewater treatment, and equipment maintenance.
Line Item Detail:PUBLIC WORKS
210 Office Supplies, Equip., and Other Supplies
Increased line item for (1) additional file for record engineering drawings.
I"10-111��T ill' ■lLs
Provided administrative and support services for management of Water, Sewer Collection, Storm Drainage, Wastewater
Treatment, Solid Waste enterprise funds, Street Maintenance, equipment maintenance and supporting administrative and
engineering assistance to all other General Fund departments of the City.
• Developed a Street Maintenance Management program to establish budget and actual cost of street operations to support decision making
and reduce costs.
• Provided administrative support to the Solid Waste Division with the legislative changes to the solid waste garbage service law which
allowed the City to serve garbage customers without the petition process.
• Trained 42 city employees as part of the Pollution Prevention Good Housekeeping Program for Municipal Activities and Facilities.
• Contributed to the drafting, writing, and collection of information for Public Works for the City's new website.
• Prepared and submitted a completed grant application to the Montana Department of Emergency Services for the installation of two (2) backup
power supply generators for the water production division.
• Continue to monitor the SIA bonds, and warranty and maintenance bonds to ensure compliance.
• Collaborated in the development and implementation of the 2012 Montana Stormwater Conference.
• Gave a presentation at the MAGIP 2012 Intermountain GIS Conference on the City's GPS/GIS work.
1
PUBLIC OR O4�
I ' i 11 i 1 11
Personal Services:
110 Salaries and payroll costs
112 Severance
153 Health Insurance
155 Retirement
Total Personal Services
Materials & Services:
210 Office Supplies, equip, and other supplies
345 Telephone & Communications
354 Contract Services (temp)
373 Dues & Training
Subtotal
TOTAL
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
0.15
0.25
0.25
0.25
$10,787
$16,656
$17,430
$17,740
$1,832
$2,000
$0
$1,630
$2,858
$3,755
$3,845
$697
$1,090
$1,128
$1,248
$13,114
$22,436
$24,313
$22,833
$2,208
$2,096
$2,025
$4,025
$29
$78
$200
$200
$122
$195
$750
$850
$929
$267
$1,150
$1,150
$3,288 $2,636 $4,125 $6,225
$16,402 $25,072 $28,438 $29,058
K
GENERALPUBLIC WORKS -CENTRAL GARAGE
111 1 i
Personal Services
Maintenance & Operations
Capital Outlay
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
$166,972
$197,891
$192,947
$195,243
$299,844
$329,198
$340,900
$349,703
$466,816 $527,089 $533,847 $544,946
The Central Garage is responsible for maintaining all city vehicles and equipment in a safe and dependable condition at the lowest cost per
mile, or hour, with the least inconvenience to each department. An extensive record keeping system for repairs and maintenance is
maintained, and recommendations are provided to insure the City is receiving cost effective use of vehicles and equipment.
FY 2013 BUDGET HIGHLIGHTS
Line Item Detail: CENTRAL GARAGE
229 Equipment (Non Capital), Safety Equip., Other Supplies - $10,603
Increased $4,053 for Truck Tire Service Jacks. Current air jack has been rebuilt twice and still loses air and
creeps down, frame on the other jack is bent. $1,000 for a lathe milling drilling machine combo.
362 Equipment Maint. Radios, Building Maintenance - $2,550
Increase to fix leaking roof on the Central Garage building.
2013 BUDGET CONSTRAINTS - UNFUNDED Capital Outlay:
Building Remodel - $20,000 UNFUNDED
Remodel restroom and current office/storage area into a two floor facility, utilizing the same square footage of area for a parts room with
sufficient shelving which allows for better control and organization of parts inventory. This is a high priority item, the current restroom facility is
unsuitable for use and the storage area is inadequate.
FY 2012 ACCOMPLISHMENTS
• Provided passenger vehicle and equipment repair and maintenance services for 273 equipment items for emergency services, park
maint., street maint., water, sewer, wastewater treatment, and construction, in 14 City General Fund Departments and Enterprise Fund
Operating Divisions, a total of 755 repair orders.
• Evaluated shop operations and implemented several improvements including: cleaned up and reorganized inventory area, purchased bolt
bins, setup weekly scheduling board, improved lighting (rebate program), installed oil dispensing reels, and set up a hose fabricating area.
• Implemented a Fleet Management Program and purchased a fleet diagnostic scanner enabling us to diagnose repairs in-house resulting in
significant cost savings to the City. The scanner is also able to clear computer and electronic faults that previously had to be contracted out.
3
FUND:PUBLIC WORKS -CENTRAL GARAGE
iil ! i
Personal Services: FTE'S
110 Salaries and payroll costs (amended)
112 Severance
121 Overtime
153 Health Insurance
155 Retirement
Total Personal Services
Maintenance & Operations:
210 Office supplies, computer supplies
229 Equipment (Non Capital);safety equip, other supplies
231 Gas and Oil
232 Motor Vehicle Parts
233 Tires
238 Filters
241 Consumable Tools, Books
341 Electricity
344 Natural Gas
354 Contract Services -Repairs
362 Equipment Maint., Radios, Building Maint.
373 Dues & Training
388 Medical Services
Total M&O
Capital Outlay
920 Building Remodel
Total Capital Outlay
TOTALBUDGET
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
3
3
3
3
$131,615
$153,787
$150,825
$152,379
$5,379
$0
$0
$1,642
$2,072
$1,700
$2,000
$25,464
$26,662
$31,170
$31,516
$8251
$9,991
$9,252
$9,348
$166,972
$197,891
$192,947
$195,243
$273
$1,043
$3,300
$1,200
$8,910
$6,988
$6,850
$10,603
$110,140
$146,874
$153,500
$156,500
$78,639
$91,461
$92,000
$93,000
$22,307
$35,494
$30,600
$32,075
$3,714
$6,053
$6,200
$6,700
$890
$279
$2,550
$1,500
$1,637
$1,616
$1,700
$1,700
$6,388
$7,156
$7,600
$7,400
$65,553
$30,189
$33,900
$35,000
$1,008
$1,740
$1,450
$2,550
$255
$180
$900
$1,200
$130
$125
$350
$275
$299,844
$329,198
$340,900
$349,703
$466,816
$527,089
$533,847
$544,946
4
LIGHT MAINTENANCE
FUND: 2400-410430263
BEGINNING CASH
10100 CASH:
REVENUES
363010
Maintenance Assessments
363040
Penalty & Interest
364030
Misc.
381050
Inception of Loan
371010
Interest Earnings
TOTAL AVAILABLE
EXPENDITURES
Street Lighting
ENDING CASH
10100 CASH:
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY10/11
FY11/12
FY11/12
FY12/13
$139,865 $150,829 $150,829 $188,529
$230,848
$230,000
$235,000
$236,000
$2,073
$1,500
$1,500
$1,500
$3,440
$o
$0
$0
$115,000
$1,366
$1,200
$1,200
$1,200
$237,727
$232,700
$237,700
$353,700
$377,592
$383,529
$388,529
$542,229
$226,763
$262,722
$200,000
$387,536
$150,829
$120,807
$188,529
$154,693
5
LIGHT MAINTENANCE
FUND: 2400-410-430263
1 ' U-
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
Personal Services
$33,207
$45,633
$50,144
$50,980
Materials and Services
$170,810
$181,130
$212,578
$208,838
Capital Outlay
$115,000
Debt Service
$14,341
$0
$0
$12,718
$218,358
$226,763
$262,722
$387,536
PROGRAM DESCRIPTION
The Street Lighting District is provided to improve visibility during darkness and to promote safe and efficient use of
street facilities. This is accomplished by reducing pedestrian accidents at night, by reducing vandalism, and by reducing
other crimes.
Budget provides for maintenance and payment of electricity for City street lights.
FY 2013 BUDGET HIGHLIGHTS
Line Item Detail: LIGHT MAINTENANCE
Capital Outlay: (Financed 5 yr)
940 Machinery & Equipment - $115,000
Replacing 18 yr old boom trick. Current boom truck is not able to reach all of the City's luminary lights.
New boom height will enable crew to reach all of the City owned lights.
FY 2012 BUDGET ACCOMPLISHMENTS
MENTS
• Reballasted over head luminaries on Center St. to meet dark sky ordinance.
2
LIGHT MAINTENANCE
FUND: 2400-410-43 02 63
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
Personal Services: FTE
0.60
0.80
0.75
0.75
110
Salaries
$25,456
$33,512
$38,477
$38,893
112
Salaries - Severance
$1,836
$0
$0
153
Health insurance
$6,171
$8,140
$9,295
$9,696
155
Retirement
$1,580
$2,145
$2,372
$2,391
Total Personal Services
$33,207
$45,633
$50,144
$50,980
Materials and Services:
244
Lighting Supplies
$6,780
$17,756
$13,000
$16,000
341
Electricity
$145,426
$149,746
$163,000
$163,000
360
Repair & Maint Services
$10,927
$5,532
$28,000
$20,000
510
Insurance
$0
$975
$975
$1,075
522
Administrative Transfer
$7,677
$7,121
$7,603
$8,763
Total M & S
$170,810
$181,130
$212,578
$208,838
Capital Outlay
940
Boom Truck
$115,000
Total Capital Outlay
$115,000
Debt Service: loan repayment
Principal -5 year -final pyint 2018
$14,000
$0
$0
$12,000
Interest-1.25%V
$341
$0
$0
$718
Total Debt
$14,341
$0
$0
$12,718
Total
$218,358
$226,763
$262,722
$387,536
7
GAS TAX
FUND: 2420-421-430240
BEGINNING CASH
10100 CASH
REVENUE
335040 Gas Tax Apportionment
371010 Interest
Total Revenue
TOTAL AVAILABLE
EXPENDITURES
Street Department
ENDING CASH
CASH
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY10/11
FY11/12
FY11/12
FY12/13
$310,011 $344,885 $344,885 $445,713
$366,904
$5,150
$366,904
$4,000
$366,904
$4,000
$366,904
$4,000
$372,054
$370,904
$370,904
$370,904
$682,065
$715,789
$715,789
$816,617
$337,180 $602,682 $270,076 $723,055
$344,885 $113,107 $445,713 $93,562
Section 15-70-101 MCA requires the State to allocate gas tax revenues to cities, towns and counties.
One-half of the city's allocation is based on population and one-balf on street and alley mileage.
The funds may be used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys.
The funds cannot be spent for equipment purchases.
0
GASTAX
FUND: 2420-421430240
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
Materials and Services $407,070 $273,738 $522,682 $641,555
Capital Outlay $55,365
$63,442
$80,000
$81,500
$462,435
$337,180
S602,682
$723,055
Funds received from Gas Tax will be used to support the street and alley maintenance/construction program.
This program is accomplished by prioritizing construction and maintenance projects through the use of the
pavement management information system.
FY 2013 BUDGET HIGHLIGHTS
Line Item Detail:
354 Contract Services/Striping City Streets - $300,400 Carryover $200,400 / New Appropriation $100,000
368 Overlay & Chipseals - $201,455 - Carryover Over $101,455 - New Appropriation $100,000
956 Sidewalk Replacement - Carryover $1,500 - New Appropriation $35,000
$36,500 - To be used for a matching program to assist homeowners with replacing bad sidewalks.
957 Alley Paving - $45,000
Pave approximately 10-12 alleys a year and overlay existing alleys with remaining funds.
FY 2012 BUDGET ACCOMPLISHMENTS
e 50150 Sidewalk Replacement Program - A total of 18 residents participated in the program, replacing 5.2 blocks.
• Paved 10 alleys.
e 2011 Chipseal Project = Chip Sealed 93 blocks
61
FUND: 2420421-430240
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
430240
Materials and Services -Streets
231
Gas & Oil
$22,224
$37,220
$35,000
$38,000
344
Natural Gas
$6,817
$2,962
$3,500
$3,500
354
Contract Services -striping
$50,337
$2,486
$247,575
$300,400
360
Contract Services/Snow remove & Constr. Support
$1,772
$0
$15,500
$7,500
368
Overlays & Chipseals
$250,000
$162,593
$132,407
$201,455
369
Radio Maintenance
$0
$0
$700
$700
452
Gravel
$308
$0
$3,000
$3,000
453
Materials -Contract Preparation
$1,245
$71
$5,000
$3,000
471
De-Icer/Road Oil
$37,935
$46,479
$45,000
$47,000
472
Asphalt
$32,019
$21,927
$30,000
$30,000
473
Crack Sealing Material
$4,413
$0
$5,000
$7,000
Total Materials & Services Streets
$407,070
$273,738
$522,682
$641,555
430234
Sidewalks / Alleys:
956
Sidewalk Construction
$30,035
$31,253
$35,000
$36,500
957
Alley Paving
$25,330
$32,189
$45,000
$45,000
Total Capital
$55,365
$63,442
$80,000
$81,500
Total
$462,435
$337,180
$602,682
$723,055
Carryover Projects Total $303,355
10
SPECIAL STREET
MAINTENANCE
FUND:ii 40
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY10/11
FY11/12
FY11/12
FY12/13
BEGINNING CASH
10100
CASH: Operating
$679,029
$767,070
$767,070
$812,225
10120
Cash, Transportation impact Fees*
$65,088
$103,535
$103,535
$0
10107
Cash, Designated Equip. Replacement **
$36,974
$15,474
$15,474
$36,799
10108
Cash, Designated S & C repair ***
$44,936
$47,517
$47,517
$47,517
10109
Cash, Designated Pavement Replacement ****
$178,908
$170,753
$170,753
$250,753
Total Cash
$1,004,935
$1,104,349
$1,104,349
$1,147,294
VENUE
343010
Transportation impact fees*
$42,739
$40,000
$36,918
$0
343011
Sidewalk repair penalty***
$2,581
$0
$0
$0
343012
Public Works Charges
$6,874
$3,000
$500
$1,000
363010
Maintenance Assessments
$1,460,394
$1,435,000
$1,435,000
$1,420,000
-designated for pavement replacement ****
$280,000
$280,000
$280,000
$280,000
-designated for equipment replacement **
$35,000
$35,000
$35,000
$35,000
363040
Penalty & Interest
$21,255
$12,500
$12,500
$12,500
364030
Sale ofMisc./auction
$2,649
$1,200
$3,528
$1,200
371010
Investment
$9,608
$7,000
$9,000
$9,000
381050
Inception of Loan
$0
$172,000
$172,000
$195,000
Total Revenue
$1,861,100
$1,985,700
$1,984,446
$1,953,700
Total Available
$2,866,035
$3,090,049
$3,088,795
$3,100,994
EXPENDITURES
Street Department/TSS
$1,415,944
$1,726,023
$1,583,754
$1,826,424
Capital Equip. Replacement **
$56,500
$10,000
$13,675
$0
S & C Repair funds ***
$0
$31,041
$0
$31,041
Refund Transportation impact Fees
$0
$144,072
$144,072
$0
Pavement Replacement program ****
$288,155
$450,000
$200,000
$530,000
Total Expenditures
$1,760,599
$2,361,136
$1,941,501
$2,387,465
ENDING CASH
10100
Cash, OPERATING
$763,865
$671,747
$812,225
$624,501
10120
Cash, Transportation Impact Fees*
$107,827
$143,535
$0
$0
10107
Cash, Designated Equip. Replacement **
$15,474
$40,474
$36,799
$71,799
10108
Cash, Designated S & C repair ***
$47,517
$16,476
$47,517
$16,476
10109
Cash, Designated Pavement Replacement ****
$170,753
$753
$250,753
$753
Total Cash
$1,105,436
$872,985
$1,147,294
$713,529
* Adding $35,000 per year to equipment replacement ** $280,000
pavement replacement annually (appropriated)
11
SPECIAL STREET MAINTENANCE
FUND: 25 00-421-430240
1 "' M, \ "1 ll ll
Personal Services
Materials and Services
Debt Service
Transportation Impact Fee Reimbursement
Capital Outlay from assessments
TOTAL EXPENDITURES FOR OPERATIONS
Pavement Replacement Funds ****
Equipment Replacement Funds **
Sidewalk & Curb Repair Funds ***
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
$877,329
$958,420
$991,685
$987,761
$376,758
$440,978
$484,584
$510,390
$17,430
$16,546
$37,754
$58,273
$0
$0
$144,072
$0
$29,563
$0
$212,000
$270,000
$1,301,080
$1,415,944
$1,870,095
$1,826,424
5407,080
$288,155
$450,000
$530,000
$70,177
$56,500
$I0,000
$0
$6,296
$0
$31,041
$31,041
$1,784,633 $1,760,599 $2,361,136 $2,387,465
Special Street Maintenance funds will be primarily used for street sweeping, flushing, leaf pick-up, sanding, deicing, snow plowing
and snow removal. The overall goal is to maintain all city streets in a clean, safe and drivable condition during all seasons.
The Special Street Maintenance funds also supports Traffic Signs & Signals. Traffic Signs & Signals is responsible for
determining proper sign location, maintenance of signs, striping of crosswalks and streets, maintenance of traffic signals and
placement of emergency signage where needed to provide the safe and orderly passage of vehicles and pedestrians
in the City of Kalispell. This division supports the Police Department for emergency traffic control and street blockage
for parades and other unique events.
Current rates
vacant land .012220 90% non-residential .01803
residential .012220 100% commercial .01900
12
FUND:SPECIAL STREET MAINTENANCE
!1 1 i
Line Item Detail: Street Division
218 Equipment - Non Capital - $8,000 / Safety Equipment & Supplies $2,200
$4,500 - Sweep Pickup Broom attachment for Skid Steer
$3,500 - Jumping Jack Compactor
366 Building Maintenance - $4,000
Increase to fix leaking roof on the Street Equipment building.
Capital Outlay: Operating Funds (10100)
840 MACI Grant Match-$75,000 - operating transfer to MACI grant
The State is once again proposing to provide local governments the opportunity to purchase air quality management
equipment, like street sweepers, through the Montana Air & Congestion Initiative (MACI). The City is proposing to
purchase one new Flush truck (Cab & Chassis truck w/3,000 gallon tank w/under body plow) and one new street sweeper. There is
a chance we will only receive one item, priority would be to replace our current 1995 flush trick which is very poor condition.
Capital Outlay: Pavement Replacement (10109)
935 Pavement Maintenance funds - $530,000 Carryover $250,000, New Appropriation $280,000
GASB 34 rules now require accounting for the value of public infrastructure so that adequate steps may be taken to ensure the
on going costs of operation, maintenance and replacement of these facilities may be adequately budgeted. The FY 2007/08
budget included a 10% rate increase that is reflected in this line item. The funds derived are reserved solely for pavement
maintenance and replacement of existing streets. Costs to replace existing pavements and street reconstruction are now
clearly separate from those related to growth -related costs funded by impact fees.
940 Machinery & Equipment - $195,000 Capital Outlay: (Financed 5 yr)
$45,000 - Leaf Machine
$150,000 - (2) Used Single Axle Dump Trucks
Debt Service: Board of Investment loans
610 $53,900 Principal
620 $4,373Interest
Street Division
• Street Division maintained 148.3 miles of streets and alleys.
• Purchased an asphalt roller and dump and plow truck.
• City Street crew paved eight overlay projects.
13
SPECIAL STREET MAINTENANCE
FUND: 2500-421430240
Line Item Detail: Traffic Signs & Signals
243 Traffic Signals - $33,500 (increased $23,500)
$10,000 - In order to comply with safety regulations service disconnects will be installed on the city owned traffic signals (7).
Gives us the ability to disconnect the power to the our traffic signals. This is a critical item that is essentially the same as an
electrical breaker in a building.
$9,000 - Upgrade three of the seven ($3,000 each) 35+ year old traffic controllers on the city owned signals to the new state
contract controller.
$4,500 - Continue program to install LED countdown pedestrian crosswalk heads.
$10,000 - Misc maintenance/repairs/replacement parts, etc.
Traffic Signs & Signals
• Implemented FEC rebate program and updated lighting fixtures throughout City of Kalispell maintenance shops.
• Installed countdown LED PED's throughout half of the City of Kalispell's traffic signals (other half of town scheduled for next FY).
• Completed yellow LED signal lamp changes on all of City of Kalispell's traffic signals.
14
SPECIAL STREET MAINTENANCE
I 11 i 41
STREET DIVISION
Personal Services: FTE's
110
Salaries and payroll costs
112
Severance (L. Hogan)
121
Overtime
153
Health Insurance
155
Retirement
Total Personal Services
Materials and Services:
210 Computer Equipment/Software/Supplies
218 Equipment /safety equipment & supplies
220 Other supplies, Janitorial, consumable tools
231 Gas & Oil
341 Electric
345 Telephone
354 Contract Services
355 Transportation Traffic Reviews
357 Rate Study
358 Impact Fee Study
362 Equipment Maint. parts & supplies, includes radios
366 Building Maint.
373 Dues & Training
388 Medical services/drug test
510 Property & Liability Insurance $4,575 / $74,225
512 Uninsured Loss -deductible
521 Central Garage Transfer
522 Administrative Transfer
528 Data Processing Transfer
Subtotal M & O
610/620 Debt Service -Principal & Interest
720 Transportation Impact Fee Reimbursement
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
12.30
12.65
12.35
12.25
$537,563
$559,204
$583,985
$570,667
$4,588
$6,485
$8,500
$25,000
$19,808
$23,703
$30,000
$30,000
$107,860
$128,370
$155,620
$157,384
$34,921
$36,145
$36,388
$35,393
$704,740
$753,907
$814,493
$818,444
$2,876
$4,031
$5,000
$5,000
$2,251
$2,173
$2,200
$10,200
$3,884
$4,127
$3,900
$4,100
$22,776
$37,587
$40,000
$42,000
$1,222
$1,842
$1,400
$1,400
$954
$959
$1,000
$1,000
$8,933
$15,313
$12,500
$15,000
$127
$77
$5,000
$0
$16,034
$0
$8,000
$0
$0
$0
$14,000
$0
$29,101
$27,738
$28,000
$28,000
$1,163
$1,509
$1,500
$4,000
$1,081
$700
$2,500
$3,500
$1,602
$787
$1,100
$1,100
$65,037
$82,919
$85,000
$87,000
$2,096
$5,182
$10,000
$10,000
$63,000
$66,000
$66,000
$70,000
$50,339
$56,741
$64,707
$67,420
$11,145
$10,689
$10,689
$12,182
$283,621
$318,374
$362,496
$361,902
$17,430
$16,546
$37,754
$58,273
$0
$0
$144,072
$0
15
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
EXPENDITURE DETAIL-c®n'te
Capital Outlay:
840 MACI Grant Match
940 Machinery & Equipment (offset with inception of loan)
Subtotal capital outlay
430244
354 Pavement Maintenance funds
430245 Replacement Funds:
940 Machinery & Equipment
Subtotal Replacement
430248 Sidewalk & Curb Repair funds
354 contract services (carryover)
TOTAL STREET DIVISION
430264 TRAFFIC SIGN & SIGNALS
Personal Services: FTE's
110 Salaries
112 Salaries - Severance
121 Overtime
153 Health Insurance
155 Retirement
Total Personal Services
Maintenance & Operations:
210 Computer Equipment/Software/supplies
218 Equipment /safety equipment & supplies
220 Other supplies, Janitorial, consumable tools
242 Street Signs
243 Traffic Signals
245 Barricade Materials
341 Electricity
345 Tele. & Communications
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
$29,563
$0
$40,000
$75,000
$0
$0
$172,000
$195,000
$29,563
$0
$212,000
$270,000
$407,080
$288,155
$450,000
$530,000
$70,177
$56,500
$10,000
$0
$70,177
$56,500
$10,000
$0
$6,296
$0
$31,041
$31,041
$1,518,907
$1,433,482
$2,061,856
$2,069,660
2.5
2.5
2.5
2.5
$137,547
$146,839
$140,306
$132,645
$0
$22,708
$0
$0
$9,025
$8,105
$8,500
$9,500
$16,971
$15,870
$19,524
$18,270
$9,046
$10,991
$8,862
$8,902
$172,589
$204,513
$177,192
$169,317
$257
$569
$1,500
$1,500
$4,306
$8,437
$8,600
$4,500
$2,471
$3,311
$2,250
$3,500
$39,252
$47,499
$40,000
$44,000
$1,656
$8,730
$10,000
$33,500
$4,646
$2,708
$4,500
$4,700
$7,888
$6,969
$9,000
$8,500
$719
$708
$700
$750
16
SPECIAL STREET MAINTENANCE
FUND: 2500421-430240; 430264
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
Maintenance & Operations: Cont.
354
Contract Services
$5,963
$22,173
$10,000
$15,000
362
Equipment Maintenance Parts, includes radios
$1,898
$3,196
$2,500
$3,000
366
Building Maintenance
$1,275
$1,551
$1,500
$2,000
373
School & Travel
$1,434
$2,218
$2,500
$4,000
428
Paint Materials
$6,412
$964
$15,000
$9,000
510
Property & Liability Insurance $841/$2908
$5,205
S3,674
$3,700
$4,200
512
Uninsured Loss -deductible property
$1,917
$2,059
$2,500
$2,500
532
Office Rent
$7,838
$7,838
$7,838
$7,838
Subtotal M&O
$93,137
$122,604
$122,088
$148,488
Total Traffic Sign & Signals
$265,726
$327,117
$299,280
$317,805
Grand Total - STREETS & SIGNS
$1,784,633
$1,760,599
$2,361,136
$2,387,465
17
MT. AIR & CONGESTION GRANT
FUND: 2825... STREET .... 421....FUNCTION.... 430240
BEGINNING CASH
CASH: Operating
REVENUES
331055 MACI Grant for Sweepers/Flush Trks
383012 Transfer from Street Maintenance (match)
FY 11/12 Sweeper CARRYOVER
FY 12/13 Flush Truck/Sweeper
Total Revenue
TOTAL AVAILABLE
EXPENDITURES
940 CAPITAL EQUIPMENT -
ENDING CASH
CASH: Operating
ESTIMATED
ACTUAL
BUDGET
ACTUAL.
BUDGET
FY09/10
FY11/12
FY11/12
FY12/13
$0 $0 $0 $40,000
$150,917 $160,000 $0 $459,373
$29,563
$40,000 $40,000 $0
$75,000
$180,480 $200,000 $40,000 $534,373
$180,480 $200,000 $40,000 $574,373
$180,480 $200,000 $0 $574,373
The MACI grant is a program to help solve Air Quality problems.
$0 $0 $40,000 $0
The State has approved requests for equipment purchased through the Montana Air & Congestion Initiative (MACI)
grant. The grant includes a 13.4% match.
The City is currently waiting for the sweeper budgeted in FY 11/12 and carried over $40,000 in matching funds.
A new appropriation of $75,000 is for FY 12/13 MACI grant request for a new Flush Truck with a 3,000 gallon tank
and underbody plow, and another new sweeper. There is a chance we will only receive one item, priority would
be to replace our current 1995 flush truck which is very poor condition.
Total est. cost of Flush Truck $155,000. FY12 Sweeper $204,373; FYI est. cost of Sweeper $215,000.
18
SIDEWALK & CURB CONSTRUCTION
FUND: 4290-410-430234-937
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH:
REVENUES
381004 Proceeds S &C Warrants
Total Revenue
TOTAL AVAILABLE
EXPENDITURES
937 Sidewalk Construction Costs
ENDING CASH
10100 CASH:
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY10/11
FY11/12
FY11/12
FY12/13
$0
$o
$o
$0
$942
$25,000
$5,793
$25,000
$942
$25,000
$5,793
$25,000
$942
$25,000
$5,793
$25,000
$942
$25,000
$5,793
$25,000
$o
$o
$o
$0
The sidewalk and curb construction fund is used to record expenditures for replacing sidewalks and
curbs which residents request or which the City orders in. The costs are paid for by the property owner.
They are billed for the cost of construction plus 5% for administration. The property owner can have the cost
put on the tax notice for a period of 8 years. The City issues sidewalk & curb warrants to fund.
19
WATER FUND (Operations
FUND: 5 210-447-43 05 5 0
PROJECTED
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY10/11
FY11/12
FY11/12
FY12/13
BEGINNING CASH
10100
Operating Cash
$2,485,858
$2,321,299
$2,321,299
$2,486,401
10120
Impact Fee Cash
$778,004
$448,354
$448,354
$516,354
10125
Meter Replacement Cash
$240,800
$266,434
$266,434
$261,434
10107
Capital & Emergency Reserve -target $400,000
$310,000
$340,000
$340,000
$370,000
10130
Bond Reserves (restricted cash)
$515,449
$515,449
$515,449
$515,449
Adj. to Cash/ A/R/Comp. Abs.
($5,093)
$2,102
$4,325,018
$3,891,536
$3,893,638
$4,149,638
REVENUES
343210
Metered Water Sales (billed) (10100)
$2,156,834
$2,203,000
$2,300,000
$2,600,000
343230
Meter Replacement Fee (10125)
$96,167
$95,000
$95,000
$95,000
343225
Impact Fees (10120) (adj for receivable- $4,094)
$230,724
$225,000
$225,000
$225,000
343365
ImpactfeeAdmin (10100)
$25,896
$13,000
$13,000
$13,000
343260
Misc.-Installation/Reconnect/Tag fees (10100)
$65,508
$40,000
$40,000
$40,000
371010
Interest Earnings (10100)
$44,635
$45,000
$40,000
$40,000
Interest Earnings - Impact Fee Cash (10120)
$10,719
$10,000
$10,000
$10,000
Total Revenue
$2,630,483
$2,631,000
$2,723,000
$3,023,000
Total Available
$6,955,501
$6,522,536
$6,616,638
$7,172,638
EXPENSES
EXPENSES FROM RATES
$2,422,339
$3,230,759
$2,200,000
$3,592,421
Expenses from Meter cash (10125)
$71,118
$100,000
$100,000
$136,500
Capital Outlay - from Impact Fees (10120)
$471,093
$161,000
$67,000
$158,000
Debt Service -from Impact Fees (10120)
$100,000
$100,000
$100,000
$100,000
Depreciation
$825,000
$825,000
$840,000
$840,000
Total All Departments
$3,889,550
$4,416,759
$3,307,000
$4,826,921
add back depreciation
$825,000
$825,000
$840,000
$840,000
ENDING CASH
10100
Operating Cash
$2,321,299
$1,361,540
$2,486,401
$1,556,980
10120
Impact Fee Cash
$448,354
$422,354
$516,354
$493,354
10125
Meter Replacement Cash
$266,434
$261,434
$261,434
$219,934
10107
Capital & Emergency Reserve -target $400,000
$340,000
$370,000
$370,000
$400,000
10130
Bond Reserves (restricted cash)
$515,449
$515,449
$515,449
$515,449
Total cash
$3,891,536
$2,930,777
$4,149,638
$3,185,717
*Capital &
Emergency reserve funded $30,000 from operations 10100.
Target will be met 2013.
20
WATER FUND SUMMARY
FUND: 5310-454-430620-630/455-430640
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13_
Personal Services:
Water billing
$114,906
$111,182
$132,702
$110,766
Water Operations
$872,840
$872,930
$865,767
$924,405
Total PERSONAL SERVICES
$987,746
$984,112
$998,469
$1,035,171
Maintenance & Operations:
Water Billing services
$72,191
$72,617
$75,840
$84,306
Water Operations
$573,840
$642,612
$736,164
$726,985
Total M & 0 from rates
$646,031
$715,229
$812,004
$811,291
Capital Outlay from rates:
Water Operations
$397,775
$311,786
$1,104,800
$1,394,900
Total CAPITAL from rates
$397,775
$311,786
$1,104,800
$1,394,900
Debt Service from rates:
Water
$411,115
$411,212
$315,486
$351,059
Total DEBT from rates
$411,115
$411212
$315,486
$351,059
TOTAL EXPENSES FROM RATES
$2,442,667
$2,422,339
$3,230,759
$3,592,421
Capital Outlay- Meter Replacement funds:(I 0125)
$72,542
$71,118
$100,000
$136,500
Capital Outlay - from Impact Fee funds: (10120)
$54,739
$471,093
$161,000
$158,000
Debt Service -from Impact Fees: (10120)
$100,000
$100,000
$100,000
$100,000
Depreciation (non -cash item)
$700,000
$825,000
$825,000
$840,000
Grand Total
$3,369,948
$3,889,550
$4,416,759
$4,826,921
21
FUND: 5210-447-430550/5 60
The water facilities budget accounts for the costs associated with providing safe, potable and palatable water for the needs
of the domestic, institutional, industrial and commercial consumers and to provide adequate pressure and flow to meet
fire fighting and irrigation needs. Maintenance of the five wells and Noffsinger Spring as water sources along with
maintenance of the distribution system, storage facilities, fire hydrants, valves, meters and related controls is an integral
part of the function of this department. This budget is responsible for pumping and treating millions of gallons annually.
Line Item Detail: Water Fund
226 Chlorine & Chemical - $33,000
Funds include $3,500 to purchase a chlorine analyzer.
354 Contract Services - $55,000
This line item covers the cost of annual contracts, i.e., U-dig fees, generator testing and maintenance, coveralls, and
estimated electrical and system repairs.
Capital Outlay: Operating Funds (Rates)
935 Armory Well Generator Replacement - CARRYOVER $90,000
$90,000 - This project would replace the 1920's generator at the Armory Well site. The existing generator has a failing injector
pump and parts to replace and repair the injector pump are no longer made. Armory Well was the largest production well
in 2009. During power outages it is essential to have Armory Well online during peak demand. The ability to provide water
during emergencies is compromised when the backup generator is failing. A new diesel generator will allow the City to provide
water from this well site during power outages. New appropriation of $30,000 is required for the well house derno and
repair, landscaping removal and installation, the crane and equipment to remove and install the generator, and the licensed
electrician required for electrical connection. Armory Well Replacement Generator Construction Bids are due on April 26, 2012.
The contractor selected to install the Generator will be presented to council on May 7th. The contractor will then have 120 day to complete
the required generator scope of work. Project completion is anticipated in the late summer of 2012 (W-EX-150).
936 Noffsinger Spring Emergency Generator Replacement - $90,000
Replace the old emergency generator which is currently inside the shop area, with a new emergency generator located outside and above
flood stage elevation. During our 2010 safety/building/fire audit many deficiencies were pointed out about the generator being at its current
location, with no containment area for either the generator or the fuel system, proper venting is a large problem, no seismic bracing to
prevent roll over, fire protection and accessibility. The age of the generator make it more and more difficult to find replacement parts.
By replacing this generator it reduces chances of fire and safety of workers from inside the shop area and meets the Fire Department safety
audit requirements. A new generator also increases efficiency and reliability. A Grant application has been submitted to supplement the
funding of the replacement generator. The Emergency Backup Grant, if received, will contribute 75% of the replacement cost (W-EX-160).
22
FUND: 5210-447-43 05 50/5 60
Line Item Detail: continued
Capital Outlay: Operating Funds (Rates) Cont.
937 Sheepherder Tank Backup Power - $16,000
Provide backup power for the SCADA system at Sheepherder Reservoir. Currently there is no backup power at Sheepherder Reservoir.
Power frequently goes out at this location, when the power is out the water level in the tank is unknown and signals are not being sent to
activate pumps. A Grant application has been submitted to supplement the funding of the replacement generator. The Emergency Backup
Grant, if received, will contribute 75% of the replacement cost (W-EX-161).
938 Lower Zone Reservoir Improvements - $120,000
An inspection of the lower zone reservoirs identified structural and potential water quality risk inadequacies. The structural improvements
include pressure epoxy injection for the vertical cracking in perimeter walls. Surface concrete improvements involve replacing and sealing
areas of extreme spalling, chipping, and voids/gaps to the outside. Eaves and screen venting will be improved to meet DEQ Standards and
prevent degradation of the roof structure (W-EX-158).
940 Machinery & Equipment - $70,000
$10,000 - Hydraulic Submersible Pump
$60,000 - Valve Maintenance Trailer
941 Utility Asset Management Program - $34,000
Asset Management Program for Water, Sewer, and Stormwater Utilities. The Asset Management Program works in conjunction
with all other GIS-centric applications to manage utility assets in the geodatabase. Service requests, work orders, inspections, and
projects are used to track municipal types of work activities with their associated costs. Map layers can be created to display
information on each utility. Asset Management Programs involve field workers, call takers, and administration, to get the
information they need to perform their jobs efficiently and make wise use of the precious resources entrusted to them to manage
their assets as they provide the necessary services. Currently the City of Kalispell manages utilities through historic knowledge and
paper trails, making it difficult to assess utility maintenance or replacement needs, cost spending or savings and overall
management of the utility system. Asset Management Programs enable cities to perform conditional utility assessments, tracking,
material management, work orders, repair tracking, budget planning, data usage in the field, database historical reference, and
reports. Costs shared w/Storm - Total Cost $72,476 (W-EX-159)
951 SCADA System Upgrade/Improvements - CARRYOVER $10,000
System improvements to include installing programmable logic controllers which monitor and control individual well sites
in conjunction with the SCADA system. SCADA updates also include the installation of 8 submersible water level sensors
at each well site. City operators will be able to review the recorded well activities and corresponding daily water level data,
and perform long term trend analysis essential to the City's water operations. The transducers were selected and ordered in April of 2012.
Once received the follow-up installation and programming will be complete in the late summer of 2012 (W-EX-155).
23
FUND: 5210-447-43 05 50/5 60
Line Item Detail: continued
Capital Outlay: Operating Funds (Rates) Cont.
958 Loop Project - CARRYOVER $165,000
$165,000 - First Avenue NE - north of Arizona east of North Main Street is currently provided water service with a two inch water pipe.
This piping is inadequate for providing water service and provides no fire protection. An eight inch water main with fire hydrant will be
installed to provide adequate fire protection to this area. An eight inch water main will be installed in First Avenue EN from East Arizona
to North Main Street (W-EX-30). Engineering plans and bid packets are scheduled to be complete by May of 2012. The project is
scheduled to be bid in June and constructed in the late summer or early fall of 2012.
962 Kelly Rd to Woodland Ave - $311,900
This project upgrades the fire flows by replacing the existing 6" and 4" water line to 8 "water line in S Woodland Ave, Lehi Lane,
Greendale Ct, and Rogers Ct. The project improves fire protection to 30 residential and commercial living units. Existing 6" and 4" water
line only provides fire flows up to 630 to 1100 gpm. Fire code requires fire flows to maintain 1,000 gpm for residential areas and
1,500 gpm for commercial areas (W-EX-24).
963 Abandon 2" Water Line - CARRYOVER $45,000
Abandon 2" line between 3rd Avenue West and 5th Avenue West. Reconnect existing services to existing main.
Work to be completed by City Crew (W-EX-153).
964 2nd Avenue WN Waterline Replacement - CARRYOVER $248,000
This project will replace the corroded 6" water main on 2nd Ave WN between Washington St and
California St. The project would install 800' of 8" C900 water main and appurtenances on the east side of 2nd Ave WN,
reconnect services and fire hydrants, and includes pavement repair (W-EX-154) .
965 East Arizona Pipe Up -Size - CARRYOVER $195,000
Replace 2" and 4" pipe in E. Arizona and 1 st Avenue EN with 6" and 8" pipe. The current water mains (2" and 4") are
inadequate to provide fire protection. The project would install approximately 1,100' of 8" C900 water main and
appurtenances including pavement repair (W-EX-132).
Capital Outlay - Impact Fee funds (10120)
930 Contract Main Upsize - $50,000
Funds required for small city requested upsizing of private development infrastructure (W-EX-119).
941 Meters - $65,000
953 Develop Water Supply for Section 36 Well - CARRYOVER $43,000
This project includes pump testing the existing well to determine drawdown and feasible pumping rates. The project also includes
the time and materials necessary to prepare a water right change application (W-EX-147).
24
FUND: 5 210-447-4305 50/560
Line Item Detail: continued
Capital Outlay - Meter funds (010125)
948 Meters - $130,000
Replacing approximately (400) residential and (25) commercial meters.
Meter Pits - $6,500
411 $6,500 - Includes materials cost to purchase (10) 3/4" meter pits to install in residents where access to meter is unavailable.
* Operated and maintained 132 miles of water mains, 4 water storage tanks, and 10 water wells.
* Completed the installation of the Upper and Lower Water System Zones Interconnect project.
* Prepared and bid the replacement of the backup power supply generator at Armory Well. Installation to be completed summer 2012.
* Prepared and bid the Colorado Street Water System Improvement Project. Tentatively scheduled to be completed by end of current FY.
* Completed the South Woodland Dr. water project, which included removing numerous water services from a faulty, undersized 2"
water line, and reconnecting them to a suitable 8" water main.
* Completed the inspection and cleaning of the two buffalo hill reservoirs.
* Replaced security fence at Buffalo Hill Reservoir.
Implemented a backflow prevention program, which involves locating, inspecting, testing, and inventorying all baekflow prevention
assemblies located in city owned facilities.
* Purchased new I ton service truck for water production.
* Repaired 28 leaking water mains, and service lines saving approximately 125 gallons per minute in unbilled water.
m Conducted 240 bacteriological water samples. Samples are taken at strategic locations throughout the city. Additionally all 240 samples
were absent for bacteria and no violations were issued by Montana DEQ.
* Performed 8 new service line taps and installations and 3 new water main taps for fire suppression.
* Repaired in excess of 50 water service shut-off valves to aid operators during after hours call outs.
* Continued ongoing fire hydrant replacement, and flushing program. 3 aging fire hydrants were replaced, and 137 hydrants were
flushed to remove air, and clean dead -ends.
No
WATER OPERATIONS
5210-447430550
Personal Services: FTE's
110
Salaries & Wages
III
Seasonal Salaries
112
Severance
121
Overtime/Call Outs
153
Health Insurance
155
Retirement - PERD
Total Personal Services
Maintenance & Operations:
210 Office Supplies/Equip/Computers/ GIS
218 Equip. (non-capital)/Safety Equip & Supplies
226 Chlorine & Chemical
229 Other Supplies/janitorial/consumable tools
231 Gas & Oil
312 Postage & printing
336 Public Water Supply Fee
341 Electricity
344 Natural Gas
345 Communications
349 Lab Services
353 Auditing
354 Contract Services
356 Consultants -Water Rights Acquisition / Water Modeling
357 Facility Plan /Rate Study /Impact Review
362 Repair & Maint./Equip. maint./radios/equip rental
366 Building Maintenance
373 Dues & Training
388 Medical/Drug Testing
410 Construction Materials
422 Hydrants
423 Materials - Mains
424 Materials - Service lines
425 Materials - Wells/Pumps
510 Property & Liability Ins. $9,840/ 23,353
512 Uninsured Loss -Deductible & Goodwill Expenditures
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
13.95 19.60 13.25 12.90
$684,980
$665,155
$648,785
$664,243
$1,770
$5,000
$11,897
$7,000
$35,000
$17,695
$25,564
$20,000
$20,000
$126,546
$126,031
$146,924
$155,841
$43,619
$44,283
$41,289
$44,321
$872,840 $872,930 $865,767 $924,405
$9,737
$6,415
$12,450
$10,000
$7,339
$16,649
$19,500
$9,500
$23,896
$27,104
$38,000
$38,000
$4,799
$2,571
$4,800
$4,800
$19,303
$31,480
$29,000
$35,000
$4,524
$3,698
$4,500
$4,500
$16,477
$15,299
$19,000
$19,000
$137,459
$121,103
$143,000
$143,000
$9,644
$12,984
$13,000
$13,000
$8,003
$7,095
$8,000
$8,000
$20,069
$19,290
$25,500
$22,500
$3,000
$2,550
$3,000
$3,000
$32,861
$41,618
$70,000
$55,000
$10,754
$26,378
$25,000
$25,000
$9,400
$3,921
$0
$6,500
$3,235
$10,108
$14,950
$14,950
$5,486
$11,832
$17,000
$17,000
$5,925
$10,309
$7,200
$9,200
$635
$673
$700
$700
$24,238
$37,452
$30,000
$32,000
$2,560
$3,057
$15,000
$10,000
$5,179
$8,117
$11,000
$11,000
$6,163
$8,301
$9,000
$11,000
$25,925
$24,008
$36,000
$30,000
$37,905
$33,829
$34,500
$36,500
$11,933
$26,669
$19,000
$24,000
26
WATER OPERATIONS
5210-447430550
I
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
Maintenance & Operations -continued:
521
Central Garage Transfer
$8,50C
522
Administrative Transfer
$90,15(
528
Data Processing Transfer
$20,89-1
532
Office rent
$7,838
Total Maintenance & Operations
$573,840
490200
Debt Service- ALL BONDS & LOANS:
610/620
Principal, Interest, fiscal fees
$511,115
CAPITAL OUTLAY
Capital Outlay: Operating funds (RATES)
935
Armory Well Generator
936
Noffsinger Spring Generator
937
Sheepherder Reservoir SCADA Back-up Power
938
Lower Zone Reservoir Improvements
940
Equipment
$45,001
941
Utility Asset Management Program
$0
950
11 th St E Water Main (fy 11)
$69,818
951
Security Upgrades FYI I/ SCADA Upgrades FY 12 (carryover)
954
US 93 S. Bypass Relocation
$219,169
956
Upper Zone/Lower Zone Interconnection
$31,402
958
Loop Projects (carryover)
$0
962
Kelly Rd to Woodland Ave
$32,385
963
Abandon 2" water line (carryover)
964
2nd Ave WN Waterline Replacement (carryover)
965
East Arizona Pipe Up -Size (canyover)
Subtotal capital from operating ftmd
$397,775
430555
Capital Outlay -impact Fee Funds (010120)
941
Meters
$54,739
930
Contract Main Upsize (Impact fee inv. Acct)
953
Develop Water Supply for Section 36 Well
Subtotal capital from Impact Investment fees
$54,739
430550
Settlement from Impact Fees (10120)
358
Owl Corporation
$0
$7,500
$8,000
$8,000
$94,723
$91,185
$96,825
$20,041
$20,041
$21,172
$7,838
$7,838
$7,838
$642,612 $736,164 $726,985
$511,212 $415,486 $451,059
$o
$90,000
$90,000
$90,000
$16,000
$120,000
$106,232
$45,000
$70,000
$0
$0
$34,000
$167,942
$0
$31,286
$40,000
$10,000
$o
$0
$6,326
$30,000
$o
$0
$411,800
$165,000
$0
$311,900
$45,000
$45,000
$248,000
$248,000
$195,000
$195,000
S311,786 $1,104,800 $1,394,900
$65,000
$65,000
$65,000
$o
$50,000
$50,000
$92,626
$46,000
$43,000
$157,626 $161,000 $158,000
$313,467 $0 $0
27
WATER OPERATIONS
5210-447-430550
............ .
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
Capital Outlay:
430550 Capital Outlay -Meter Funds (010125)
411 Meter Pit - Materials $6,500
944 Meter Maintenance Vehicle $0 $0 $25,000 $0
948 Meters -Replacement S subtotal $72,542 $71,118 $75,000 $130,000
$72,542 $71,118 $100,000 $136,500
510400
Depreciation
831
Depreciation expense
Total Water Facilities
430560
WATER BILLING
Personal Services: FTE's
110
Salaries & Wages
112
Severance
153
Health Insurance
155
PERD
Total Personal Services
Maintenance & Operations:
210
Office Supplies/computers
353
Auditing
354
Contract Services
355
Postage/Other Billing Costs
373
Dues & Training
522
Administrative Transfer
528
Data Processing Transfer
532
Office rent
Total Maintenance & Operations
$700,000 $825,000 $825,000 $840,000
$3,182,851
$3,705,751
$4,208,217
$4,631,849
2
2
2
2
$91,233
$85,302
$89,596
$82,942
$12,000
$0
$17,934
$20,305
$25,283
$22,343
$5,739
$5,575
$5,823
$5,481
$114,906 $111,182 $132,702 $110,766
$275
$495
$3,225
$3,000
$1,875
$1,500
$1,500
$1,500
$3,847
$3,566
$5,000
$4,000
$28,373
$29,953
$27,775
$35,000
$913
$1,046
$1,500
$1,500
$6,173
$6,178
$6,961
$7,103
$22,897
$22,041
$22,041
$24,365
$7,838
$7,838
$7,838
$7,838
$72,191 $72,617 $75,840 $84,306
Total Water Billing $187,097 $183,799 $208,542 $195,072
GRAND TOTAL WATER FUND $3,369,948 $3,889,550 $4,416,759 $4,8265921
28
WATERFUND
5210447-49OXXX
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
17 91 ► : T]►i 1ky
490250 Debt Service-2001 WRF Loan - 4% (Main & Idaho Project)
610 Principal $36,000 $38,000 $39,000 S41,000
620 Interest $20,320 $18,860 $17,340 $15,520
490204 Debt Service-2004 Revenue Bond:( includes Refunding 1996)(Hwy 93 S)
610 Principal $140,000 $145,000 $55,000 $55,000
620 Interest $51,533 $46,630 $41,195 $38,995
630 Fiscal Agent Fees $300 $300 $300 $300
490206 Debt Service-2007 WRF loan 3.75% A Refunding BOI loans meters & hydrants
610 Principal $151,000 $157,000 $163,000 $169,000
620 Interest $35,627 $30,262 $24,319 $17,150
490206 Debt Service-2007 WRF loan 3.75% B Water Reservoir project
610 Principal $22,000 $22,000 $23,000 $63,000
620 Interest $54,335 $53,160 $52,332 $51,094
Subtotal Operations $511,115 $511,212 $415,486 $451,059
WE
EWER- TREATMENT
1
FY10/11
FY11/12
FY11/12
BEGINNING CASH
10100 Operating $519,622 $102,822 $102,822
10123 SANITARY Sewer Impact Fee Inv. Account $1,623,691 $1,752,917 $1,752,917
10124 WWTP Impact Fee Inv. Account $447,048 $398,388 $398,388
10125 WWTP Equipment Rep]/Evergreen $328,970 $664,597 $664,597
1013x Bond Reserves/ Operating reserve $1,584,162 $1,561,162 $1,522,469
Adjmts to Cash (comp abs., receivables, bond reserve) ($104,468) $38,693
REVENUES
343310 SEWER SERVICE -billed (10100)
343360 Misc. ; (10100)
343330 Impact Fee/Hookup-Sanitary (10123)
343330 Admin Impact Fees Sanitary (10100)
343335 Impact Fee/Hookup-WWTP (10124)
343335 Admin Impact Fees WWTP (10100)
Bonded Debt
371010 Interest -operations (10100)
Interest-WWTP/Evergreen (10125)
Interest-WWTP Impact Fee Acet. (10124)
Interest -Sanitary Impact Fee Invest. Acct. (10123)
Total Revenue
Total Available
EXPENSES
EXPENSES FROM RATES
Capital Outlay City/Evergreen Funds (10125)
Capital Outlay / Bonded Debt
Capital Outlay - from Impact Fee funds:
Capital from impact fee funds Sanitary (10123)
Debt Service From Impact fees:
Portion ofdebt from impact Sanitary (10123)
Portion of debt from impact WWTP (10124)
Depreciation (non cash expense)
Total Expenses
Add depreciation to cash
Add cash distribution to Evergreen/City 10125 from 10100
ENDING CASH
10100 Operating
10123 * SANITARY Impact Fee Inv. Account
10124 *** WWTP Impact Fee Inv. Account
10125 ** WWTP Equipment Replacement/Evergreen
1013x Bond Reserves (restricted funds)
$315,556
$1,831,967
$294,788
$892,246
$1,522,469
$4,399,025
REVENUES
343310 SEWER SERVICE -billed (10100)
343360 Misc. ; (10100)
343330 Impact Fee/Hookup-Sanitary (10123)
343330 Admin Impact Fees Sanitary (10100)
343335 Impact Fee/Hookup-WWTP (10124)
343335 Admin Impact Fees WWTP (10100)
Bonded Debt
371010 Interest -operations (10100)
Interest-WWTP/Evergreen (10125)
Interest-WWTP Impact Fee Acet. (10124)
Interest -Sanitary Impact Fee Invest. Acct. (10123)
Total Revenue
Total Available
EXPENSES
EXPENSES FROM RATES
Capital Outlay City/Evergreen Funds (10125)
Capital Outlay / Bonded Debt
Capital Outlay - from Impact Fee funds:
Capital from impact fee funds Sanitary (10123)
Debt Service From Impact fees:
Portion ofdebt from impact Sanitary (10123)
Portion of debt from impact WWTP (10124)
Depreciation (non cash expense)
Total Expenses
Add depreciation to cash
Add cash distribution to Evergreen/City 10125 from 10100
ENDING CASH
10100 Operating
10123 * SANITARY Impact Fee Inv. Account
10124 *** WWTP Impact Fee Inv. Account
10125 ** WWTP Equipment Replacement/Evergreen
1013x Bond Reserves (restricted funds)
$315,556
$1,831,967
$294,788
$892,246
$1,522,469
$4,399,025
Interest -Sanitary Impact Fee Invest. Acct. (10123)
Total Revenue
Total Available
EXPENSES
EXPENSES FROM RATES
Capital Outlay City/Evergreen Funds (10125)
Capital Outlay / Bonded Debt
Capital Outlay - from Impact Fee funds:
Capital from impact fee funds Sanitary (10123)
Debt Service From Impact fees:
Portion ofdebt from impact Sanitary (10123)
Portion of debt from impact WWTP (10124)
Depreciation (non cash expense)
Total Expenses
Add depreciation to cash
Add cash distribution to Evergreen/City 10125 from 10100
ENDING CASH
10100 Operating
10123 * SANITARY Impact Fee Inv. Account
10124 *** WWTP Impact Fee Inv. Account
10125 ** WWTP Equipment Replacement/Evergreen
1013x Bond Reserves (restricted funds)
$315,556
$1,831,967
$294,788
$892,246
$1,522,469
$4,399,025
$4,479,886
$4,479,886
$4,857,026
$3,274,532
$3,730,000
$3,750,000
$4,115,000
$24,408
$2,000
$18,000
$2,000
$140,629
$112,854
$87,400
$87,400
$6,927
$5,643
$4,600
$4,600
$170,791
$150,642
$117,800
$117,800
$8,749
$7,500
$6,200
$6,200
$865,000
$24,376
$30,000
$20,700
$20,700
$6,535
$6,250
$4,050
$4,050
$5,549
$5,750
$3,600
$3,600
$21,625
$23,000
$16,650
$16,650
$3,684,121
$4,073,639
$4,029,000
$5,243,000
$8,083,146
$8,553,525
$8,508,886
$10,100,026
$3,674,324
$3,833,159
$3,625,459
$3,786,614
$82,507
$253,500
$188,000
$669,000
$865,000
$8,028
$45,000
$0
$245,000
$25,000
$25,000
$25,000
$25,000
$225,000
$225,000
$225,000
$225,000
$2,215,855
$2,240,000
$2,245,000
$2,245,000
$6,230,714
$6,621,659
$6,308,459
$8,060,614
$2,215,855
$2,240,000
$2,245,000
$2,245,000
$411,599
$411,599
$411,599
S411,599
$102,822
$44,806
$315,556
$677,441
$1,752,917
$1,818,771
$1,831,967
$1,666,017
$398,388
$329,780
$294,788
$191,188
$664,597
$828,946
$892,246
$638,895
$1,561,162
$1,561,162
$1,522,469
$1,522,470
$4,479,886
$4,583,465
S4,857,026
$4,696,011
Budget to fund debt service with Impact fee charges for $250,000 ( wwtp $225,000; sanitary $25,000); bond reserve lowered $23,000
30
SEWER - WWTP - BILLING FUND SUMMARY
FUND: 5310-454-430620-630/455-430640
ACTUAL
ACTUAL
BUDGET
I
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
Personal Services:
Sewerbilling
$83,159
$91,336
$106,795
$92,651
Sanitary Sewer
$452,412
$365,900
$347,797
$312,344
WWTP & LAB
$637,449
$575,515
$609,372
$597,402
Total PERSONAL SERVICES
$1,173,020
$1,032,751
$1,063,964
$1,002,396
Maintenance & Operations:
Sewer Billing services
$75,764
$73,570
$74,082
$82,076
Sanitary Sewer
$294,853
$364,281
$373,431
$391,122
WWTP &Lab
$696,718
$685,198
$777,353
$799,083
Total M & O from rates
$1,067,335
$1,123,049
$1,224,866
$1,272,281
Capital Outlay from rates:
Sanitary Sewer Operation
$183,105
$0
$0
$36,500
WWTP &Lab
$0
$0
$30,000
$110,000
Total CAPITAL from rates
$183,105
$0
$30,000
$146,500
Debt Service from rates:
Sanitary Sewer
$80,700
$80,075
$80,995
$81,500
WWTP
$1,024,268
$1,026,850
S1,021,735
$872,338
Total DEBT from rates
$1,104,968
$1,106,925
$1,102,730
$953,838
City/Evergreen Replacement funded from rates:
$419,375
$411,599
$411,599
$411,599
TOTAL EXPENSES FROM RATES
$3,947,803
$3,674,324
$3,833,159
$3,786,614
Capital Outlay - Other funds:
WWTP Bonded Debt
$19,815
$0
$0
$865,000
WWTP (10125) City/Evergreen account
$484,268
$82,507
$253,500
$669,000
Capital Outlay - from Impact Fee funds:
SanitarySewer (10123)
$553,710
$8,028
$45,000
$245,000
WWTP (10124)
$119,090
$0
$0
$0
Debt Service -from Impact Fees
SanitarySewer (10123)
$25,000
$25,000
$25,000
$25,000
WWTP (10124)
$225,000
$225,000
$225,000
$225,000
Depreciation (non -cash item)
Sanitary
$813,425
$800,000
$819,586
$820,000
WWTP
$1,424,368
$1,415,855
$1,425,000
$1,425,000
Grand Total $7,612,479 $6,230,714 $6,626,245 $8,060,614
31
SEWER - OPERATIONS
5310-454430630
a01011113V11111A _10
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
Personal Services: FTE's
6.9
6.95
6.05
5.50
110
Salaries & Wages
$356,535
$257,425
$255,962
$233,868
112
Severance
$25,843
$5,000
$2,500
121
Overtime
$8,334
$5,930
$7,500
$7,500
153
Health Insurance
$64,763
$57,509
$62,496
$53,882
155
Retirement - PERD
$22,780
$19,193
$16,839
$14,593
Total Personal Services
$452,412
$365,900
$347,797
$312,344
Maintenance & Operations:
210
Office Supplies/equip/ computer supplies/GIS
$5,226
$3,035
$6,200
$6,200
218
Equipment (Non Capital)/Safety equip & supplies
$3,488
$6,160
$8,500
$9,500
229
Other Supplies/Janitorial/consumable tools
$2,320
$1,826
$2,300
$2,000
231
Gas & Oil
$8,200
$9,216
$9,500
$9,500
312
Postage & Shipping / Printing
$148
S480
$300
$300
341
Electricity
$39,987
$46,918
$43,175
$48,500
344
Natural Gas
$12,984
$13,014
$13,000
$13,500
345
Telephone & Comm., alarms
$21,676
$21,392
$21,700
$21,700
353
Auditing
$2,000
$2,000
$2,000
$2,000
354
Contract Services
$19,588
$28,743
$26,000
$21,000
356
Consultants
$8,930
$77
$7,500
$7,500
357
Impact Fee Study/Review Impact Fees
$2,268
$3,921
$0
$6,500
362
Equipment Maintenance/buildings & radios
$4,833
$6,787
$6,800
$6,800
373
Dues & Training, licenses
$2,514
$1,600
$2,500
$2,500
388
Medical Services
$811
$841
$850
$800
410
Construction Materials
$6,121
$1,974
$9,000
$9,000
425
Materials - Pumps/Lift Stations
$7,936
$32,873
$15,000
$20,000
510
Property & Liability Ins $5,900/$59,155
$25,027
$50,621
$67,000
$73,700
512
Uninsured loss/goodwill expenditures
$16,692
$18,813
$18,000
$16,000
521
Central Garage Transfer
$3,000
$2,500
$2,500
$2,500
522
Administrative Transfer
$54,771
$63,374
$63,571
$61,533
528
Data Processing Transfer
$15,325
$14,697
$14,697
$16,751
532
Office Rent
$7,838
$7,838
$7,838
$7,838
535
Usage charge for 100,000 gallons-Tmmble Creek
$23,170
$25,581
$25,500
$25,500
Total Maintenance & Operations
$294,853
$364,281
$373,431
$391,122
SEWER - OPERATIONS & Billinl!
FUND:5310-454-430630
EXPENDITURE DET'AIL
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY011/12
FY12/13
Capital Outlay: from rates
920
Install Lift Station Enclosure
$6,500
954
US 93 S. Bypass'FY 10; Sanitary Liquid Disposal Site'FY 13
$183,105
$0
$0
$15,000
960
Manhole Rehabilitation /Sewer Main Replacements
$19,815
$0
$0
$15,000
Total Capital Outlay
$202,920
$0
$0
$36,500
430635
Capital Outlay -Impact Fee funds (10123)
955
Main & Lift Station Upsize
$0
$0
$45,000
$245,000
957
Grandview Pump Sta./gravity main
$553,710
$8,028
$0
$0
Total Capital from Impact fee funds
$553,710
$8,028
$45,000
$245,000
610
Debt Service -Principal, Interest, fiscal agent fees
$105,700
$105,075
$105,995
$106,500
510400
831
Depreciation expense
$813,425
$800,000
$819,586
$820,000
Total Sanitary Sewer Budget
$2,423,020
$1,643,284
$1,691,809
$1,911,466
430620
SEWER 1BLLIM; FTE's
1.5
1.5
1.5
1.5
110
Salaries & Wages
$65,223
$72,179
$73,305
$67,647
112
Severance
$12,000
$0
153
Health Insurance
$13,608
$14,616
$16,805
$20,675
155
Retirement - PERD
$4,328
$4,541
$4,685
$4,329
Total Personal Services
Materials and Services:
215
Office supplies/computers
353
Auditing and other contract services
355
Billing Costs/postage
373
Dues & Training
522
Administrative transfer
528
Data Processing
532
Office Rent
Total Materials and Services
$83,159 $91,336 $106,795 $92,651
$339
$583
$2,225
$3,000
$2,952
$2,097
$4,000
$4,000
$33,877
$32,870
$30,775
$35,000
$977
$907
$1,400
$1,500
$6,884
$7,234
$5,803
$6,373
$22,897
$22,041
$22,041
$24,365
$7,838
$7,838
$7,838
$7,838
$75,764 $73,570 $74,082 $82,076
Total Billing Budget $158,923 $164,906 $180,877 $174,727
33
FUND: 5310-45443063 0
It is the responsibility of the Sewer Maintenance Division to operate and maintain the sewer collection and transmission
system. Maintenance procedures include jet rodding, flushing, TV inspection, mechanical and chemical cleaning
methods as required.
Line Item Detail: SANITARY SEWER
218 Equipment - Non Capital - $4,700 / Safety Equipment & Supplies $4,800
$4,700 - Push Camera w/Self Leveling Head
$2,000 - Confined Space Tripod
354 Contract Services-$21,000
Covers the cost of annual contracts, i.e., U-dig fees, generator testing and maintenance, coveralls, and estimated system repairs.
Our maintenance costs have increased due to the age of some of the pumps and generators.
Capital Outlay: from Rates
920 Sanitary Lift Station Enclosure - $6,500
Building structure to protect lift station equipment. Enclosures provide weather protection and covering during winter maintenance activities,
as well as reduces heating costs. Covered lift stations protect the equipment and allows maintenance to be performed efficiently and in a
safer environment (SEW-63).
954 Sanitary Liquid Disposal Site - $15,000
This is a structure located near the WWTP which would allow the City's sewer maintenance jet trucks to discharge the solid and liquid waste
collected during sanitary sewer cleaning operations. The liquid waste will be treated in the WWTP. The solids (gravel, mud, sticks,
debris, etc.) will be removed from the structure and placed with the other solid waste collected at the WWTP for off -site disposal (SEW-59).
960 Manhole & Sewer Main Rehabilitation & Replacement - $15,000
This project would allow for the reconstruction or replacement of sanitary sewer manholes and mains that have deteriorated and are
approaching a potential failure. The sewer crews continually review and record the function of manholes and mains. During this
review, the crews prioritize the potential projects according to the severity of the deterioration (SEW-33).
Capital Outlay - Impact Fee funds (10123)
955 Main & Lift Station Upsize - $245,000
$245,000 Regional Lift Station (SEW-52).
• Operated and maintained 115 miles of gravity sewer mains, 19 miles of sewer force mains and 41 sewage lift stations.
• Major repairs included replacing pump at Lift Station #21, rebuilding pumps at Lift Stations #31, #29, #28, #3, replacing motors at lift stations
#4, and #24, and reroofing lift station #16..
• Maintenance included video and inspected 5,000 It of line, rooted 9,600 ft of line, and cleaned and flushed 12,000 ft of grease lines.
34
ASTEWATER TREATMENT PLANJ
/ 41
Personal Services: FTE's
110 Salaries & Wages
III Seasonal Salaries
112 Severance
121 Overtime
153 Health Insurance
155 Retirement - PERD
Total Personal Services
Maintenance & Operations:
210 Office Supplies/equip/computers
218 Safety Equipment & Supply
225 Alum
226 Chemicals
229 Other Supplies/janitorial/consumable tools/equip rental
231 Gas & Oil
312 Postage & Shipping
336 Licenses and Fees
341 Electricity
342 Water
344 Natural Gas
345 Telephone & Alarms
353 Auditing
354 Contract Services -Glacier Gold
355 Other Contract Services
356 Consultant - Electrical Engineer/& Permit Assistance
357 Impact Fee Study/Review Impact Fees
358 Consultant -TMDL
360 Maintenance Service -misc.
366 Building Maintenance
373 Dues, Training & Training Materials
388 Medical Services
510 Property & Liability Insurance $32,492 / 9,182
521 Central Garage Transfer
522 Administrative Transfer
528 Data Processing Transfer
Total Maintenance & Operations
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY011/12
FY012/13
7.2
6.05
5.90
5.55
$373,817
$326,265
$361,807
$346,972
$5,000
$12,160
$0
$0
$20,877
$20292
$21,000
$21,000
$64,914
$56,957
$65,761
$61,570
$24,874
$23,199
$22,469
$21,473
$484,482
$438,873
$471,037
$456,015
$3,560
$2,410
$5,000
$5,000
$1,714
$3,017
$2,500
$2,500
$20,156
$15,368
$30,000
$25,000
$7,738
$14,659
$12,000
$12,000
$5,533
$6,130
$6,500
$7,000
$12,545
$10,527
$11,000
$15,000
$231
$367
$300
$350
$6,703
$6,646
$10,000
$11,000
$168,619
$159,496
$170,000
$170,000
$5,344
$5,475
$6,500
$6,000
$50,002
$52,717
$55,000
$55,000
$5,179
$4,292
$5,500
$5,500
$2,750
$2,750
$2,750
$2,750
$128,712
$106,814
$123,000
$118,000
$36,164
$34,162
$38,000
$30,000
$13,674
$19,609
$25,000
$35,000
$8,930
$0
$0
$0
$1,075
$0
$15,000
$15,000
$7,042
$12,169
$18,000
$28,000
$2,246
$2,053
$2,300
$3,000
$5,689
$8,528
$9,100
$8,500
$482
$806
$550
$550
$46,941
$51,379
$42,500
$46,750
$4,000
$3,500
$4,000
$5,500
$95,228
$105,424
$122,598
$126,734
$19,504
$18,705
$18,705
$20,899
$659,761
$647,003
$735,803
$755,033
35
WASTEWATER TREATMENT PLANFj
i < i.4 i
430640 Capital Outlay: Operating Funds
920 Roof Replacement on Main Building
940 Nitrogen Removal Improvements
Total Outlay Funds
430644 Capital Outlay: BONDED PROJECT
933 WWTP -eng, constrAmpact fee (10124)
935 Plant inspeet.FY 09/10; Design & Constr Digester Lid
Total WWTP CONSTRUCTION
430645 WWTP Replacement Funds:Evg (10125)
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY011/12
FY012/13
$110,000
$0 $0 $30,000 $0
$0 $0 $30,000 $110,000
$119,090 $0 $0
$400,000 $10,895 $0 $865,000
$519,090 $10,895 $0 $865,000
362 Equipment Maintenance $57,901 $57,024 $80,000 $70,000
933 Solids Dewatering Design & Construction $560,000
940 Machinery & Equipment Capital - CARRYOVER $26,367 $14,588 $173,500 $39,000
Total Replacement Funds $84,268 $71,612 $253,500 $669,000
490210
610/620 Debt Service (see debt page)
831 Replacement Reserve -Evergreen
Depreciation expense (non cash)
Subtotal WWTP
430646 LABRATORY OPERATIONS FTE's
Personal Services:
110 Salaries & Wages
153 Health Insurance
155 Retirement - PERD
Total Lab Personal Services
430646 Laboratory Maint. & Operations:
210 Office Supplies/Computers/other supplies/shipping
218 Equipment
222 Lab Supplies
349 Lab services /Newly Mandated Pretreatment Testing
362 Equipment Maintenance
373 Dues & Training, licenses
Subtotal Laboratory M & O
$1,249,268 $1251,850 $1246,735 $1,097,338
$419,375
$1,424,368
$411,599
$1,415,855
$411,599
$1,425,000
$411,599
$1,425,000
$4,840,612
$4,247,687
$4,573,674
$5,788,985
2.2
2.0
2.0
2.0
$127,328
$113,134
$113,243
$115,328
$17,702
$16,505
$18,095
$18,912
$7,937
$7,003
$6,997
$7,147
$152,967
$136,642
$138,335
$141,387
$98
$2,309
$2,350
$7,350
$7,597
$7,920
$3,000
$3,000
$8,211
$7,347
$9,000
$7,500
$16,315
$14,885
$20,000
$20,000
$1,742
$3,923
$4,500
$3,500
$2,994
$1,811
$2,700
$2 700
$36,957
$38,195
$41,550
$44,050
TOTAL SEWER TREATMENT & LAB $5,030,536 $4,422,524 $4,753,559 $5,974,422
36
FUND: 5310-4 5 5-43 0640
The Wastewater Treatment Plant Facility is responsible for treating domestic wastewater to meet the discharge permit issued
by the Montana Department of Environmental Quality. The treated wastewater is discharged to Ashley Creek in accordance
with specific limitations, requirements, and conditions.
Facility Maintenance: 9 buildings, 55 pumps, 14 gear reducers, 24 mixers, 6 large & 12 small submersible pumps, I scum buster
pump, 210 valves of all sizes, 5 air compressors, I electric generator, 2 gas boilers, 4 make-up air units, 8 ventilation fans,
16 electric heaters, 3 air conditioners, 3 gas heaters, 16 sand filters, (5) 125 hp air blowers, 17 auto electric valves, 20 flow meters,
15 gas detectors, 4 programmable logic controllers, 2 ultraviolet light disinfection units, 5 clarifiers, 13 bio-cells, I equalization tank,
3 digesters, I fermenter tank, 2 dissolved air floatation tanks, 2 belt presses, 15,000 gal. Alum tank, 2 pickups and 3 sludge trucks.
FY 2013 BUDGET HIGHLIGHTS
Line Item Detail - Wastewater Treatment Plant
355 Other Contract Services - $30,000
Rag /grit and landfill biosolids disposal fees and other contract services.
356 Consultant - Electrical Engineer & Permit Assistance - $35,000
Continue to update the 1992 antiquated computer control programming for operations of the modernized equipment in the current
plant. Ongoing trouble shooting when failures occur in communications and the computer control program. $15,000 for City's
discharge permit renewal work and negotiation assistance with DEQ.
358 Consultants -Total Maximum Daily Load (TMDL) / Permit - $15,000
The State of Montana is under Federal Court order to develop a TMDL for pollutants flowing
from the Flathead basin into Flathead Lake. These TMDL restrictions have potentially very serious consequences for
the City's historical ability to drain storm waters to Flathead tributaries and its community wastewater to Ashley creek.
A TMDL that is unreasonably restrictive could greatly impair the City's ability to grow and would greatly raise the cost of
treating community wastewater and storm water discharges. We have engaged an experienced consultant to provide
assistance to the City for working with MDEQ to develop a satisfactory TMDL. This budget item also includes funds for
potential legal costs related to the TMDL issue.
360 Maintenance Service - $28,000
Increase of $10,000 in this line itern is offset with a $10,000 decrease in the Kalispell/Evergreen replacement account. Only
equipment on the Kalispell/Evergreen replacement list can be charged to that account. More repairs and replacements are occurring
for items not on the list.
430644 Capital Outlay -Bonded
935 Digester Lid Design & Construction - $865,000
This project is to replace the failing Primary Digester Lid and mixing equipment. The Primary Digester Lid is bulging in cracked
areas which indicate methane gases are being released. The unstable condition of the lid creates safety hazards for the W WTP
Operation Staffand for surrounding facility. A consultant engineer was hired in 2011 to perform an analysis and complete the
design and bid documents for the replacement lid and mixing equipment. The design and bid process is scheduled to be complete
in the sununer of 2012. Construction is anticipated to start in the fall of 2012.
37
WASTEWATER TREATMENT PLAN
i • 0..0
430645 Capital Outlay - Replacement Funds
933 Solids Dewatering Design & Construction - $560,000
The 2008 Facility Plan Update included $1.9 million to update the Solids Dewatering in Phase 3 ofthe AW WTP Expansion. The
installation of 1 new screw press is a portion ofthe suggested improvements to replace 1 of2 belt filter press.
940 Machinery & Equipment Replacement Fund - Carryover $39,000
$39,000 Primary Digester Lid Engineering - CARRYOVER
Line Item Detail -Laboratory Operations:
210 Office Supplies/Computers/other supplies - $6,850
To assist the Pretreatment Program the Lab will need to purchase a computer program "Arc View G.IS." which gives the
Pretreatment coordinator the ability to see all city utilities & view properly boundaries & business owners.
OBJECTIVES: WWlrP
1. Monitor and adjust the wastewater treatment process to meet the discharge permit; monitor Ashley Creek for flow above
the plant and dissolved oxygen above and below the plant.
2. Perform a minimum of 6,200 laboratory analyses per year to monitor and control the biological nutrient removal process;
perform analyses ofspecific parameters to meet the discharge permit requirements.
3. Continue efforts to reduce the inflow into the Plant which occurs during rainfall and snow melt events.
4. Continue work on the Pretreatment Program to control wastewater quality; monitor the sludge for heavy metals and nutrients to
insure that it is acceptable for disposal.
5. Perform work orders (approximately 1500 per year) to keep equipment and processes functioning properly; perform equipment
repairs and respond to alarms quickly so the treatment process is not interrupted.
6. Continue public relations (touts and articles) to educate the public on this unique process and the excellent quality ofthe treated
wastewater.
7. Continued optimization of nitrogen removal in the main anoxic zone preceding the new Nitrogen Limits imposed on January 1, 2012,
FY 2012 BUDGET ACCOMPLISHMENTS
• Continued fine tuning operations following the Wastewater Treatment Plant expansion. Expansion increased the plant capacity 75%
from 3.1 MGD to 5.4 MGD.
• Maintained & corrected equipment information to the new electronic Operations and Maintenance manuals on plant server.
• Replaced 12" & 8" plug valve in 2nd Digester. Installed backup influent & effluent flow monitoring equipment.
• Overhauled the B.F.P. sludge conveyor belt, and made repairs to aging Belt Filter Presses.
• Contracted with an engineering firm to complete design ofthe Primary Digester Lid Replacement Project.
• Continued efforts on the Total Maximum Daily Load (TMDL) development with the Montana State DEQ and USEPA.
• Continued Pretreatment Program development & completed Laboratory Quality Assurance plan. Lab proficiency rating = 100%
• Purchased a new micro balance for the plant laboratory.
• Continued updating S.C.A.D. system to optimize plant operations.
• Started "Nitrogen Improvement Project' to optimize nitrogen removal in main anoxic zone.
• Reduced plant rag & grit disposal costs by using city solid waste department to haul to landfill.
38
SEWER- OPERATIONS, BILLING, WASTEWATER TREATMENT
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
490204 Debt Service-2004 bonds: (HWY 93 So.)
610
Principal
$61,000
$63,000
$66,000
$69,000
620
Interest/fiscal agent fees
$44,400
$42,075
$39,695
$37,200
630
Fiscal Agent Fees
$300
$0
$300
$300
Total Debt Service Sanitary Sewer
$105,700
$105,075
$105,995
$106,500
WASTEWATERTREATMENT
PLANT
490210
Debt Service-2002 bonds
610
Principal
$220,000
$230,000
$0
$0
620
Interest
$18,230
$9,430
$0
$0
630
Fiscal Agent Fees
$0
$300
$0
$0
490215
Debt Service-SRF Loan 1991
610
Principal
$250,000
$261,000
$271,000
$140,000
620
Interest
$34,400
$24,300
$13,760
$2,800
490227
Debt Service-SRF Loan (new construction)
610
Principal
$207,000
$215,000
$460,000
$470,000
620
Interest
$519,638
$511,820
$501,975
$484,538
Total Debt Service WWTP
$1,249,268
$1,251,850
$1,246,735
$1,097,338
Total Sewer Fund Debt Service
$1,354,968
$1,356,925
$1,352,730
$1,203,838
SCHEDULE TO BE REVISE PENDING
REFINANCING
39
STORM SEWER
FUND: 5 349-453-430246
BEGINNING CASH
10100
CASH: Operating
10120
Cash, Impact Fees
10122
Cash, Capital Reserve
10127
Cash, Emergency Reserve
10190
Cash, Designated for Equipment Replacement
10193
Cash, Designated Capital Projects
Adjustments to Cash - A/R, Comp Abs.
Total Cash
REVENUES
343370
Storm Assessments -billed (10100)
Assessments -designated for equipment (10190)
Assessments -designated for capital projects (10193)
334040
Petro Tank/Monitory Reimbursement (10100)
343035
Pennit fees & other Charges for Service (10100)
363040
Penalty & Interest (10100)
371010
Interest (10100)
343033
Impact Fees (10120)
Impact Fee 5% Admin (10100)
Total Revenue
Total Available
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY10/11
FY11/12
FY11/12
FY12/13
$966,686
$1,205,923
$1,205,923
$1,324,258
S454,667
$573,530
$573,530
$623,530
$140,000
$140,000
$140,000
$140,000
$25,000
$25,000
$25,000
$25,000
$160,000
$200,000
$200,000
$196,000
$315,844
$365,844
$365,844
$415,844
$13,391
$2,075,588
$2,510,297
$2,510,297
$2,724,632
$727,689
$730,000
$730,000
$730,000
$40,000
$40,000
$40,000
$40,000
$50,000
$50,000
$50,000
$50,000
$21,469
$0
$2,415
$2,415
$5,003
$1,500
$420
$420
$9,818
$7,500
$5,000
$5,000
$26,389
$22,000
$22,000
$22,000
$118,863
$100,000
$50,000
$50,000
$6,256
$5,000
$2,500
$2,500
$1,005,487
$956,000
$902,335
$902,335
$3,081,075
$3,466,297
$3,412,632
$3,626,967
EXPENSES
EXPENSES FROM RATES (10100)
$570,778
$1,034,101
$644,000
$1,583,650
Capital Outlay -impact fee (10120)
$0
$30,000
$0
$30,000
Capital Equipment - replacement (10190)
$45,000
$44,000
$201,500
Depreciation (non -cash expense)
$225,000
$260,000
$280,000
$285,000
Total Expenses
$795,778
$1,369,101
$968,000
$2,100,150
add back depreciation
$225,000
$260,000
$280,000
$285,000
ENDING CASH
10100
Cash, Operating
10120
Cash, Impact Fees
10122
Cash, Capital Reserve (target $140,000)
10127
Cash, Emergency Reserve (target $25,000)
10190
Cash, Designated Equipment Replacement
10193
Cash, Designated Capital Projects
$1,205,923
$937,822
$1,324,258
$502,943
$573,530
$643,530
$623,530
$643,530
$140,000
$140,000
$140,000
$140,000
$25,000
$25,000
$25,000
$25,000
$200,000
$195,000
$196,000
$34,500
$365,844
$415,844
S415,844
$465,844
$2,510,297 $2,357,196 $2,724,632 $1,811,817
$40,000 designated for equipment replacement; $50,000 designated to Capital Projects
40
STORM SEWER
FUND: 5 349-45 3 -43 0246
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
Personal Services
$406,938
$409,523
$441,443
$422,951
Materials and Services
$160,001
$155,955
$187,958
$198,461
Capital Improvements -rates
$88,611
$5,300
$404,700
$962,238
Total Expenses from Rates
$655,550
$570,778
$1,034,101
$1,583,650
Capital Outlay - Impact Fees ( 10 120)
$409,282
$0
$30,000
$30,000
Capital Equipment -Replacement $ (10190)
$0
$0
$45,000
$201,500
Depreciation
$225,000
$225,000
$260,000
$285,000
GRAND TOTAL
$1,289,832
$795,778
$1,369,101
$2,100,150
PROGRAM ESC PTI N
The Storm Sewer Maintenance Division is responsible for the maintenance and operation of the Storm
water collection, transmission, detention and disposal facilities of the City of Kalispell. The purpose of
this system is to collect and properly dispose of storm water from snow melt, rainfall and other sources
without going through the wastewater treatment plant. The division maintains over 34 miles of storm water
facilities including catch basins, inlet, culverts, storm drains, detention basins and outfalls.
Rates 2011-2012 (no change)
VACANT LAND 0.002880 capped at $250.90
RESIDENTIAL PROPERTY 0.005569 capped at $121.29
Non-residential improved:
up to 90% Covered 0.009990
100% Covered 0.012488
41
ayll TV
I!i
FUND: 5349-45 3-430246
Line Item Detail: STORM SEWER FUND
356 Storm Water Regulatory Compliance Program/Permit Fees - $30,000
The Stormwater MS4 Permit requires the City to implement a Stormwater Management Program (SWMP). The SWMP
outlines and defines Best Management Practice (BMPs) and Programs the City will implement and maintain to meet the
regulatory requirements. Programs to implement and/or maintain are outlined and require yearly funding, these include
1) Erosion and sediment control annual training, 2) Public education and participation handouts and advertising,
3) Strom drain ID decals, 4) Car wash equipment, 5) Good housekeeping BMPs, 7) Site inspection and enforcement for post
construction structural BMPs, 7) Redevelopment Water Quality Implementation Assistance (new 2012)-policy to be
developed to provide financial assistance to businesses for smaller redevelopment projects.
430246 Capital Outlay: from rates (10100)
940 Utility Asset Management Program - $38,738
Asset Management Program for Water, Sewer, and Stormwater Utilities. The Asset Management Program works in conjunction with
all other GIS-centric applications to manage utility assets in the geodatabase. Service requests, work orders, inspections, and projects
are used to track municipal types of work activities with their associated costs. Map layers can be created to display information on
each utility. Asset Management Programs involve field workers, call takers, and administration, to get the infonnation they need to
perform their jobs efficiently and make wise use of the precious resources entrusted to them to manage their assets as they provide the
necessary services. Currently the City of Kalispell manages utilities through historic knowledge and paper trails, making it difficult to
assess utility maintenance or replacement needs, cost spending or savings and overall management of the utility system. Asset
Management Programs enable cities to perform conditional utility assessments, tracking, material management, work orders, repair
tracking, budget planning, data usage in the field, database historical reference, and reports. Costs shared w/Water - Total Cost $72,476
952 Storm Drain Correction - $100,000 (Carryover $95,000, New Appropriation $5,000)
The goal of this project is to provide design and construction for areas in the City that are in need of storm drainage
systems and storm drainage system upgrades. Some of these areas had old storm sewers draining into the sanitary sewer.
Areas in sections of the City that have extensive ponding at the intersection caused from minor rain events.
954 South Meadows Phase i Design & Construction & Phase II - Carryover $200,000, New Appropriation $500,000
The purpose of this project is to relieve compounding drainage issues due to drainage areas (ditches, swales, outfalls) being eliminated
by residential use. This is phase I of a three phase project that when completed will relieve the flooding and ponding in the subdivision.
Engineering design for Phase I is scheduled to be complete by June 30, 2012. The project will be bid with schedules and constructed in
the summer/fall of 2012 and spring 2013.
430249 Capital Outlay: $123,500 from rates (10100) and $201,500 from replacement (10190)
944 Machinery & Equipment - $325,000 Vacuum Jet Truck
42
STORM SEWER
FUND: 5349453-430246
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
Personal Services:
6.20
6.4
6.45
6.20
110
Salaries & Wages
$325,179
$314,949
$333,163
$324,215
112
Severance
$13,004
$7,000
$2,500
121
Overtime
$3,666
$938
$5,000
$5,000
153
Health Insurance
$56,978
$59,817
$75,239
$70,795
155
Retirement
$21,115
$20,815
$21,041
$20,441
Subtotal Personal Services
$406,938
$409,523
$441,443
$422,951
Maintenance & Operations:
210
Office Supplies/Equip./computer/GIS
$8,285
$952
$9,100
$9,100
218
Equipment (non capital)/ Safety Equip & Supplies
$3,370
$186
$3,500
$3,500
229
Other Supplies/Consumable tools
$930
$559
$2,200
$2,200
231
Gas &Oil
$8,103
$8,410
$10,500
$10,500
345
Telephone & Communication
$832
$853
$850
$950
353
Auditing
$600
$500
$600
$600
354
Contract Services
$4,342
$1,517
$6,200
$6,200
356
Storm water Reg Compliance Program/Permit
$17,672
$26,638
$20,000
$30,000
357
Facility Plan Phase 11'08 / Impact Fee Update'13
$16,034
$0
$8,000
$8,000
358
Consultants
$0
$10,689
$7,000
$7,000
359
Consultants/TMDL/Permit
$0
$22,071
$15,000
$15,000
360
Repair & Maint. Services
$1,850
$2,358
$1,500
$1,500
362
Groundwater Monitoring
$24,654
$11,530
$25,000
$17,000
371
Curb & Gutter
$7,504
$5,827
$5,000
$5,000
373
Dues & Training
$2,560
$3,113
$3,500
$3,500
388
Medical Services
$0
$185
$250
$200
410
Construction materials
$105
$353
$10,000
$10,000
510
Liability Ins. $8,000; $5,500 uninsured loss)
$9,282
$7,557
$8,500
$13,500
521
Central Garage Transfer
$2,500
$2,500
$2,500
$3,000
522
Administrative Transfer
$32,848
$31,957
$30,376
$32,704
528
Data Processing Transfer
$5,573
$5,344
$5,344
$5,969
530
Lease Payments/BNSF
$5,119
$5,018
$5,200
$5,200
532
Office rent
$7,838
$7,838
$7,838
$7,838
Subtotal materials & services
$160,001
$155,955
$187,958
$198,461
43
STORM SEWER
FUND: 5349-453-430246
EXPENSE ETAIL-C®ntt.
430246 Capital Outlay: from rates (10100)
941 Utility Asset Management Program
944 Vacuum Jet Truck - 38%
952 Stoma Drain Correction funds
954 South Meadows Phase I Design/Constr. & Phase I1
958 Stillwater & Willow Glen Construction
Subtotal Capital from rates
430248 Capital Outlay: Impact Fee $ (10120)
958 Stillwater & Willow Glen Construction
959 Southeast Storm Drain Improvements Phase 1
960 Stonnwater Facility Upsizing
Subtotal from Impact fee funds
430249 Capital Outlay: from replacement $ (10190)
944 Vacuum Jet Truck - 62%
510400 Depreciation:
831 Depreciation:
TOTAL Storm Sewer
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
$38,738
$0
$0
$0
$123,500
$15,000
$0
$100,000
$100,000
$0
$5,300
$304,700
$700,000
$73,611
$0
$0
$0
$88,611
$5,300
$404,700
$962,238
$246,868
$0
$0
$0
$162,414
$0
$0
$0
$0
$0
$30,000
$30,000
$409,282
$0
$30,000
$30,000
$0
$0
$45,000
$201,500
$0
$0
$45,000
$201,500
$225,000
$225,000
$260,000
$285,000
$1,289,832
$795,778
$1,369,101
$2,100,150
44
SOLID WASTE
FUND: 5510-460430840;430845
PROJECTED VE AND FUND SUMMARY
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY10/11
FY11/12
FY11/12
FY12/13
BEGINNING CASH
10100
CASH: operating
$275,863
$400,630
$400,630
$479,130
10120
*Replacement Account
$135,624
$235,624
$235,624
$131,490
Total Cash
$411,487
$636,254
$636,254
$610,620
]REVENUES
343410
Assessments
$800,162
$808,000
$813,000
$843,000
343420
garbage collections billed (part year)
$30,000
$15,000
363040
Penalty & Interest
$5,451
$3,500
$5,500
$5,500
371010
Interest Earnings
$4,413
$3,500
$5,000
$5,000
Change in A/R, Comp. Abs.
($16,131)
$0
$0
$0
Total Revenue
$793,895
$815,000
$853,500
$868,500
Total Available
$1,205,382
$1,451,254
$1,489,754
$1,479,120
EXPENSES
Total Expenses from Rates (10100)
$569,128
$716,489
$650,000
$695,627
CapitalOutlay-replacement (10120)
$0
$220,000
$229,134
$45,000
*Depreciation/ReplacementFund
$100,000
$125,000
$125,000
$150,000
Total Expenses
$669,128
$1,061,489
$1,004,134
$890,627
add back transfer to replacement account
$100,000
$125,000
$125,000
$150,000
ENDING CASH
10100
Operating
$400,630
$374,141
$479,130
$502,003
10120
*Replacement Account
$235,624
$140,624
$131,490
$236,490
Total Cash
$636,254
$514,765
$610,620
$738,493
FY 12/13 - Increased designated replacement from $125,000 t0 $150,000
45
SOLID WASTE
FUND: 5510-46043 0840;43 0845
r � z
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
Personal Services
$448,966
$395,653
$460,963
$481,422
Materials and Services
$161,891
$173,475
$215,526
$214,205
Capital Outlay
$0
$0
$40,000
$0
Total M & O from Rates
$610,857
$569,128
$716,489
$695,627
Capital Outlay from Replacement Funds
$0
$0
$220,000
$45,000
Depreciation Expense (non -cash)
$100,000
$100,000
$125,000
$150,000
$710,857
$669,128
$1,061,489
$890,627
19 MT" 01.1] x.Y* aflA "110
The Solid Waste Operating Division is responsible for the collection, conveyance, and disposal of all refuse
accumulated within the city in an efficient and sanitary manner.
The City currently collects refuse from 5,582 residential and commercial accounts.
GARBAGE RATES
The garbage rates:
Residential: $111.00 per year
Non -Residential:
300 Gal.
350 Gal
400 Gal.
Current
Current
Current
DUMPSTER Pick up
Rates
Rates
Rates
1 Weekly
$338.00
$375.00
$411.00
2 Weekly
$558.00
$631.00
$704.00
3 Weekly
$828.00
$938.00
$1,047.00
46
SOLID WASTE
FUND: 5510460-430840;430845
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
Personal Services: FTE's
7.60
7.35
7.25
7.35
110
Salaries & Wages
$358,158
$303,958
$351,409
$355,935
112
Severance
$4,789
$5,500
$12,500
121
Overtime/Call outs
$3,686
$2,802
$7,500
$5,000
153
Health Insurance
$64,743
$64,477
$74,749
$85,902
155
Retirement - PERD
$22,379
$19,627
$21,805
$22,084
Total Personal Services
$448,966
$395,653
$460,963
5481,422
Materials and Services:
213
Office Equip/ computer equip & supplies
$461
$2,424
$3,500
$3,500
218
Non Capital Equip.- Garbage Containers
$4,206
$12,212
$20,000
$20,000
229
Other Supplies/Safety equip/Consumable tool
$2,470
$4,196
$5,500
$5,500
231
Gas and Oil
$32,806
$41,466
$50,000
$50,000
341
Electricity
$1,593
$1,681
$1,700
$1,700
344
Natural Gas
$1,477
$3,304
$4,000
$4,000
345
Telephone
$625
$424
$700
$700
354
Contract Services
$10,758
$3,373
$12,000
$12,000
362
Equipment Maint. & Supplies/radios
$6,155
$5,675
$5,700
$5,700
366
Building Maintenance
$1,667
$1,437
$2,500
$2,500
373
Dues & Training
$777
$449
$2,500
$2,500
388
Medical services
$606
$313
$500
S500
510
Property & Liability Ins. $1,500/$9,000
$13,749
$10,008
$12,500
$12,500
512
Uninsured Loss- Deductible
$0
$0
$6,500
$6,500
521
Central Garage Transfer
$26,000
$26,000
$26,000
$28,500
522
Administrative Transfer
$30,683
$29,995
$29,835
$27,753
528
Data Processing Transfer
$11,145
$9,353
$9,353
$7,614
532
Office Rent
$7,838
$7,838
$7,838
$7,838
Total M & O
$153,016
$160,148
$200,626
$199,305
430845
Wash bay/Materials & Services
224
Janitorial Supplies
$0
$68
$350
$200
341
Electricity
$3,139
$3,261
$3,200
$3,200
342
Water
$438
$491
$350
$500
344
Natural Gas
$3,627
$8,870
$8,500
$8,500
360
Repair & Maint Services/building maint
$1,671
$637
$2,500
$2,500
$8,875
$13,327
$14,900
$14,900
47
SOLID WASTE
FUND: 5 510-460-43 0840;430845
..............
EXPENSE ETAIL
ACTUAL
ACTUAL
BUDGET
BUDGET
FY09/10
FY10/11
FY11/12
FY12/13
430840 Capital Outlay: (10100) from rates
944
Garbage Truck 15%
$0
$0
$40,000
$0
$0
$0
$40,000
$0
430840
Capital Outlay: Replacement funds (10120)
940
Machinery & Equipment
$0
$0
$0
$45,000
944
Garbage Truck 85%
$0
$0
$220,000
$0
Subtotal Capital Outlay
$0
$0
$220,000
$45,000
510400
Depreciation (fund Replacement account $125,000)
831
Depreciation expense
$100,000
$100,000
$125,000
$150,000
Total Solid Waste
$710,857
$669,128
$1,061,489
$890,627
FY 2013 BUDGET HIGHLIGHTS
Line Item Detail: Solid Waste Fund
Replacement Funds (10120)
940 Machinery & Equipment - $45,000
$45,000 - 3/4 Ton 4x4 Pickup w/Plow & Sander
FY 2012 BUDGET ACCOMPLISHMENTS
* Notified residents in Ashley Park and Stratford Village subdivision of their eligibility for City Garbage Service,
resulting in numerous responses from the area requesting City service.
Added Kalispell School District to our commercial route.
* Purchased a Sidearm Garbage Truck.
* Continued to restructure routes in an effort to limit trips to the county landfill, improve customer service, and lower costs.
48
PERSONNEL
FTE
BUDGET
POSITION TITLE - Administration
FY12/13
Public Works Director
0.05
$4,306
Budget Resource Manager
0.05
$3,017
Administrative Coordinator
0.05
$2,270
Assessment Coordinator
0.05
$2,548
Project Manager
0.05
$3,100
contingency
$1,000
Subtotal
0.25
$16,241
PAYROLL TAXES
$1,498
Total line item 110
$17,739
POSITION TITLE - Central Garage
Foreman
I
$43,493
Mechanics
2
$86,757
tool allowance
$1,500
contingency
$500
Subtotal
3
$132,250
PAYROLL TAXES
$20,894
Total line item I10
$153,144
POSITION TITLE - Liaht Maintenance
Budget Resource Manager
0.05 $3,017
Assessments Coordinator
0.20 $10,192
Maintenance & Repair
0.50 $19,115
Pager Pay/Clothing Allowance/Longevity /Step Increases
$1,500
Subtotal
0.75 $33,824
PAYROLL TAXES
$5,363
Total line item 110
$39,187
49
PERSONNEL
POSITION TITLE - Street Maintenance
Public Works Director
Budget Resource Manager
Administrative Coordinator
Deputy Public Works Director
Project Manager
Assistant City Engineer
Construction Managers
Surveyor
Assessments Coordinator
Maintenance
Clerk
Superintendent
Foreman
Maintenance & Repair
clothing allowance
cross fund budget/step/ longevity
Subtotal
PAYROLL TAXES
Total line item 110
POSITION TITLE - Traficc Svstem Maintenance
Foreman
Maintenance & Repair
pager pay/clothing allowance
step longevity
Subtotal
PAYROLLTAXES
Total line item 110
FTE
BUDGET
FY12/13
0.20
$17,222
0.15
$9,051
0.15
$6,811
0.00
$0
0.25
$15,501
0.25
$16,791
0.25
$13,442
0.25
$9,240
0.20
$10,192
0.10
$3,380
0.20
$6,768
0.50
$29,432
1.00
$46,488
8.75
$310,294
$1,000
$5,000
12.25 $500,612
$74,246
$574,858
1.00 $49,192
1.50 $57,554
$5,235
$3,000
2.50 $114,981
$18,786
$133,767
50
PERSONNEL SCHEDULE
POSITION TITLE - Water Operations
Public Works Director
Budget Resource Manager
Administrative Coordinator
Deputy Public Works Director
Project Manager
Assistant City Engineer
Senior Civil Engineer
Assistant Civil Engineer
Construction Managers (2 .25 He)
Water Resource Manager
Maintenance and Construction Superintendent
Surveyor
Clerk
Engineering Tech
Maintenance
Foreman
Assessment Coordinator
Maintenance & Repair
clothing allowance/boots
Longevity/Step Increases per Contract
Subtotal
PAYROLLTAXES
Total line item 110
POSITION TITLE - Water Billing
Finance Director
Assistant Finance Director
Administrative Coordinator
Water Clerk (vacant.5)
Meter Reader
Vacancy savings
Subtotal
PAYROLLTAXES
Total line item 110
FTE
BUDGET
FY12/13
0.20
$17,222
0.15
$9,051
0.10
$4,541
0.00
$0
0.20
$12,401
0.25
$16,791
0.60
$44,129
0.40
$18,437
0.25
$13,442
0.00
$0
0.15
$8,830
0.00
$0
0.20
$6,768
0.25
$9,240
0.10
$3,380
2.00
$93,392
0.05
$2,548
8.00
$316,014
$1,200
$4,200
12.90 $581,586
$87,709
$669,295
0.15
$12,917
0.25
$16,515
0.10
$4,541
1.00
$28,699
0.50
$16,505
(S4,000)
2.00
$75,177
$7,903
$83,080
51
PERSONNEL
POSITION TITLE - Sewer Operations
Public Works Director
Budget Resource Manager
Administrative Coordinator
Deputy Public Works Director
Project Manager
Assistant City Engineer
Construction Manager
Assessments Coordinator
Water Resource Manager
Surveyor
Superintendent
Clerk
Engineering Tech
Foreman
Maintenance & Repair Personnel (I vacant -unfunded)
clothing allowance
Longevity/ step increases per contract
Vacancy savings
Subtotal
PAYROLL TAXES
Total line item 110
POSITION TITLE - Sewer Billing
Finance Director
Assistant Finance Director
Administrative Coordinator
Sewer Clerk
Meter Reader
Vacancy savings
Subtotal
PAYROLL TAXES
Total line item 110
FTE
BUDGET
FY12/13
0.15
$12,917
0.15
$9,051
0.10
$4,541
0.00
$0
0.15
$9,301
0.15
$10,074
0.25
$13,442
0.05
$2,548
0.00
$0
0.00
$0
0.05
$2,943
0.20
$6,552
0.25
$9,240
0.50
$22,360
3.50
$101,015
$800
$1,625
5.50 $206,409
$28,935
$235,344
0.15
$12,917
0.25
$16,515
0.10
$4,541
0.50
$14,752
0.50
$16,505
($4,000)
1.50
$61,230
$6,524
$67,754
52
(_ i':�':
PERSONNEL °SCHEDULE
POSITION TITLE - Wastewater Treatment Plant
Public Works Director
Budget Resource Manager
Administrative Coordinator
Deputy Public Works Director
Water Resource Manager
Assistant City Engineer
Waste Water Treatment Plant Manager
Operators
working foreman differential
Pager pay
clothing allowance/boots
Longevity/ step increases/ AFSCME contract
Subtotal
PAYROLL TAXES
Total line item 110
POSITION TITLE - Wastewater Treatment Plant Lab
Chemist II
Longevity/ step increases per contract
Subtotal
PAYROLL TAXES
Total line item 110
53
FTE
BUDGET
FY12/13
0.20
$17,222
0.15
$9,051
0.10
$4,541
0.00
$0
0.00
$0
0.10
$6,716
1.00
$55,994
4.00
$201,344
$1,070
$4,940
$500
$2,500
5.90 $303,878
$45,728
$349,606
2.00 $98,592
$2,500
2.00 $101,092
$15,708
$116,800
FTE
BUDGET
POSITION TITLE - Storm Water Operations
FY12/13
Public Works Director
0.10
$8,611
Water Resource Manager
0.40
$29,420
Senior Civil Engineer
0.25
$16,791
Budget Resource Manager
0.15
$9,051
Administrative Coordinator
0.10
$4,541
Project Manager
0.20
$12,401
Construction Manages
0.25
$13,442
Foreman
0.50
$22,360
Assessments Coordinator
0.20
$10,192
Superintendent
0.05
$2,943
Assistant Civil Engineer
0.60
$27,656
Clerk
0.20
$6,768
Engineering Tech
0.25
$9,240
Maintenance & Repair
2.75
$104,246
Maintenance
0.20
$6,760
boots allowance
$1,200
contingency
$3,500
Subtotal
6.20
$289,122
PAYROLL TAXES
$36,685
Total line item 110
$325,807
POSITION TITLE - Solid Waste
Public Works Director
0.10
$8,611
Budget Resource Manager
0.15
$9,051
Administrative Coordinator
0.20
$9,081
Project Manager
0.15
$9,301
Superintendent
0.25
$14,716
Assessments Coordinator
0.20
$10,192
Clerk
0.20
$6,768
Foreman
1.00
$45,240
Solid Waste Operator
5.00
$188,926
Maintenance
0.10
$3,380
boots
$600
contingency/street employee help
$6,500
Subtotal
7.35
$312,366
PAYROLL TAXES
$46,231
Total line item 110
$358,597
54