12-01-11 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY
Thursday, December 1, 2011
Lower Level Main Conference Room
201 First Avenue East
ATTENDING:
Jeff Clawson, Building Official
Dave Dedman, Acting Fire Chief
Chad Fincher, Parks Superintendent
Rebekah Wargo, Asst. Civil Engineer
Kathy Kuhlin, Recording Secretary
Sean Conrad, Senior Planner
Dwain Elkins, Plans Examiner
Tom Jentz, Planning & Building Director
P.J. Sorensen, Chairman
GUESTS: James Freyholtz, MDT; Jeff Goudreau, APEC; and Mark Johnson, Architect
HEAR THE PUBLIC: None.
PERFORMANCE BOND REMINDERS: None.
OLD BUSINESS: Spring Prairie Phase 3/Kohl's — Hwy 93 N — They have decided to put off
Kohl's for at least another year and are looking at Spring of 2013.
Hagestad Painting —1020 West Center; adding new building to existing painting contractor's yard.
Parks is okay with the Landscaping Plan. They will also need a Right -of -Way Permit, as they plan to
pave all the way to the curb. This is approved through Site Review.
115 Kelly Road — convert existing warehouse to retail/pawn shop in southern end of building.
Approximately 3,200 sq. ft. of retail space. They will not be required to pay any traffic impact fees
since there was retail in this building before. We need to get a Site Plan from them. They may need
to add some parking spaces.
Dance Studio — They are going through the process of getting their Conditional Use Permit. This is
located east of Edgerton School on Bruyer Way. They are occupying the southernmost building and
they want to expand into one of the adjacent buildings. This was approved by the Planning Board,
and will go to City Council on December 19th. There is already a parking lot and landscaping at this
location. Approved by site review.
NEW BUSINESS: FVCC — 715 Grandview Drive; minor addition to Early Childhood Center. This
is located on the SE side of the campus. They are planning an approx. 96 sq. ft. addition off of the
kitchen area. There were no concerns and this is approved through Site Review. Elkins will provide
Wargo with the plans to calculate any impact fees.
PLANNING OFFICE ITEMS: There will be no Planning Board Meeting for December.
Beginning in January, the board will begin updating their Growth Policy, and that will be going on all
next year. They will be visiting with various departments to discuss their concerns and bring those
issues to the public to see if those are their concerns, too.
OTHER REPORTS: Syke's Garage Units — 2nd Ave W — We will review the apartments as a
second floor addition if they decide to come in with them. This will likely be only one or two
apartments. All handicapped parking will remain on the east side for now; may add/amend handicap
parking if there are apartments above the garage units. The City would rather issue the full Building
Permit rather than just on the foundation. This project has been through Site Review before about a
month ago. Conditions were reviewed, including boulevard landscaping from Parks and sidewalk
repair from Public Works. No further conditions were added. Goudreau provided more detail on the
sanitary sewer. The sand and oil interceptor location and details were noted. We still need their cut
sheets for their exterior lighting on the garage. They also need to bind the lots together, and their
documents regarding this are with our City Attorney.
Roundabouts — Sorensen has received some calls regarding the signage on the southern bypass
roundabouts and how it can be confusing. He presented the concerns to Freyholtz, along with some
signage suggestions that are used with roundabouts in Europe.
Hospital Emergency Room Sign — Jentz asked if Frank Garner's question about the hospital
emergency sign location on Hwy 93 had been addressed. Sorensen has discussed it with Zavodny and
with MDT. Freyholtz explained that their overhead crossbar signs are only used for road signs.
Jentz asked Freyholtz if he knew anything about the water main for geothermal heating process
that is coming from the hospital down Hwy 93 by Mission. Freyholtz said he was told by Kyle
DeMars, Maintenance Chief, that it has been requested a couple of times but because it is a private
utility, MDT does not allow private utilities paralleling within the right-of-way. Jentz mentioned that
this would be the base for our bike path/pedestrian trail going over the top of this main, and it would
be a money saver for the City. Public Works did not want the injection well by the hospital, so it
made sense to put it in down below. Would MDT reconsider this situation. Freyholtz said that
DeMars was talking with Helena about it.
Renaming of West Reserve - The County has to rename this when the bypass gets cutoff. They
may rename all of West Reserve from Hwy 93 to Stillwater Road, only the cul-de-sac, and/or possibly
just West Reserve Loop.
The meeting was adjourned at 10:25 a.m.
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