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12. Component UnitsPage No. Fund No. 1 5720 Parking Commission - Resolution 5520 $ 144,464 4 2700 Business Improvement District - Resolution 5521 $ 210,218 6 n/a Tourism BID - Resolution 5522 $ 337,000 Total Component Units $ 691,682 PARKING COMMISSION FUND: 5720.... DEPT .... 720.... FUNCTION .... 420180 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH: REVENUES Revenue - fines, pen -nits, parking lots, etc. Loan for ticket machine - from City Interest Adj for comp abs-a/r-prepaid permits Total Available TOTAL AVAILABLE EXPENSES Expenses add depreciation (non cash ex) ENDING CASH Operating Cash ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FY11/12 $47,460 $51,331 $51,331 $21,803 $119,350 $0 $916 $4,204 $140,000 $15,000 $750 $127,913 $14,697 S533 ($5,803) $131,927 $0 $600 $124,470 $155,750 $137,340 $132,527 $171,930 $207,081 $188,671 $154,330 $126,813 $155,272 $173,688 $144,464 $6,214 $7,000 $6,820 $7,000 $51,331 $58,809 $21,803 $16,866 F1 PARKING COMMISSION FUND: 5720.... DEPT .... 720.... FUNCTION .... 420180 EXPENSE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FY11/12 Personal Services $75255 $75,604 $82,050 $90,396 Materials and Services $51,558 $63,018 $75,392 $50,968 Debt Service $1,650 $1,550 $3,100 Capital Outlay $0 $15,000 $14,696 $0 $126,813 $155,272 $173,688 $144,464 PROGRAM DESCRIPTION The downtown business owners formed the Parking Commission to monitor parking in the business district. The commission employs a full time parking attendant and part time manager. They monitor on street parking and sell permits to various downtown parking lots. Replaced parking ticket machine with a loan from the City to be repaid over 5 years at the rate established by the Board of Investments. Current rate is 1.95%; rate determined each February by BOI. irA PARKING COMMISSION FUND: 5720.... DEPT .... 720.... FUNCTION .... 420180 Personal Services: FTE's 110 Salaries & payroll cost 153 Health Insurance 155 Retirement Maintenance & Operations: 210 Office supplies/printing 216 Computer & software 218 Parking Signs 229 Misc. exp. 312 Postage 340 Utilities, Elec., phone, cell, Mt. Digital 353 Audit fees 354 Contract Services 360 Repairs & maint. 361 Auto Expense 364 Lots: repairs 365 Lots: Snow Removal 510 Insurance Premiums -Property $120 & Liability $2,285 522 Administrative/Data transfer 532 Office rent 550 Lot lease payments 810 Bad Debt Expense/write offs 831 Depreciation* (ACTUAL 2010 $6214) Total M & O 610/620 Debt Service: (BOI rate) Prin. $2,855; Int. $245 Capital Outlay: 944 Equipment -Ticket machine Total Capital Outlay ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FY11/12 1.75 1.75 2 2 $59,285 $61,104 $57,922 $60,367 $12,227 $10,600 $20,484 $26,067 $3,743 $3,900 $3,644 $3,961 $75,255 $75,604 $82,050 $90,396 $3,397 $3,100 $2,712 $2,500 $1,525 $1,500 $1,500 $2,000 $0 $300 $0 $300 $721 $57 $990 $1,000 $16 $400 $920 $1,000 $4,487 $4,500 $4,912 $4,800 $600 $600 $575 $600 $4,693 $4,500 $992 $1,000 $557 $600 $782 $600 $1,834 $2,300 $1,148 $1,500 $2,161 $5,000 $11,122 $6,000 $8,407 $15,000 $24,023 $6,000 $1,586 $2,500 $2,405 $2,500 $5,861 $5,861 $5,827 $4,718 $8,100 $8,100 $8,100 $8,100 $1,384 $1,200 $1,226 $1,350 $15 $500 $1,338 $0 $6214 $7,000 $6,820 $7,000 $51,558 $63,018 $75,392 $50,968 $1,650 $1,550 $3,100 $0 $15,000 $14,696 $0 $0 $15,000 $14,696 $0 Total $126,813 $155,272 $173,688 $144,464 ki in i IMPROVEMENT DISTRICT ii •`1 i i BEGINNING CASH 10100 CASH: Operating Total Cash REVENUES 363010 Assessments 311100 Levy 312000 Penalty & Interest 346050 Festivals 365000 donations 371010 Interest Total Revenue TOTAL AVAILABLE EXPENSES Operating ENDING CASH CASH: Operating ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FY11/12 $93,337 $115,960 $115,960 $129,945 $93,337 $115,960 $115,960 $129,945 $22,490 $51,925 $308 $3,199 $1,000 $1,556 $24,142 $57,694 $300 $3,000 $0 $1,000 $23,194 $54,099 $398 $3,375 $0 $1,370 $24,142 $57,680 $300 $1,500 $0 $1,000 $80,478 $86,136 $82,436 $84,622 $173,815 $202,096 $198,396 $214,567 $57,855 $199,323 $68,451 $210,218 $115,960 $2,773 $129,945 $4,349 DOWNTOWN BUSINESS IMPROVEMENT DISTRICT WAS CREATED May 17, 2004 by Resolution 4891A adopting a budget and providing funding through a mill levy and assessment combination. 0 BUSINESS IMPROVEMENT DISTRICT FUND: 2700-490-470330 EXPEND1111 PROGRAM: STAFFING: 349 Mileage/Supplies/Conferences 350 Contract staff- coordinator 353 Contract staff- other IMPROVEMENTS: 240 History plaques on buildings 244 Way finding signs 245 Welcome sign at entrances to district COMMUNICATIONS: 322 Newsletter 345 Cell Phone/Wireless 352 Web Site Development/logo 357 Contractor - Twitter/Facebook/Blog DEVELOPMENT ACTIVITY: 351 Development Activity: Contract services 354 Concerts 355 Festivals 365 Advertising/Publications 366 Sponsorship/Events 530 Insurance TOURISM: 356 Printing BEAUTIFICATION: 360 Art 364 Cleaning & Flowers 522 Administrative Transfer Total Budget ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FY11/12 $4,000 $9,075 $30,000 $35,453 $27,500 $15,000 $15,000 $9,000 $171 $9,000 $15,000 $15,000 $35,000 $35,000 $2,500 $500 $73 $750 $409 $1,000 $4,889 $5,200 $4,927 $4,200 $1,200 $700 $12,450 $6,606 $67,348 $10,108 $45,691 $28,945 $5,400 $909 $10,000 $3,000 $5261 $5,825 $5,462 $5,825 $236 $9,000 $8,763 $9,500 $2,000 $2,000 $1,861 $1,500 $2,458 $3,000 $2,152 $57,855 $199,323 $68,451 $210,218 5 updated 8/4/2011 TBID Projected Revenue $ 267,000 Rollover from FY'11 $ 70,000 Total $ 337,000 Program Description Staffing - wages and benefits Operations Rent ($500/mth = $6,000) Phone (avg $200/mth) Office Supplies (avg $50/mth) Postage & copies (avg $200/mth) Audit Bookkeeping (avg $200/mth) Tax Prep City of Kalispell Assessment Fee Travel expenses (meetings and entertainment) Tech support Equipment (software) Research & Education Smith Travel Reports Training and Education through WACVB or other accredited organizations Website Maintenance and enhancements, SEO & SEM Publications Visitor guide production, printing and digital publication Consumer Marketing Kalispell promotional video E-Marketing - content production Social Media - Trip Advisor & Facebook content and maintenance Other Media TBD (print, radio, broadcast) creative, production, placement Online advertising - (banner ads, TripAdvisor) creative, production, placement Travel show attendance Trade show booth Airport VIC kiosk display Stock VIC at airport (6 months) Event Marketing Event & sports tournament sponsorships Group Marketing Publications - meetings & conventions brochure, sports recruitment brochure Trade show, FAM Trips Incentive program to generate leads from local association representatives Online advertising - banner ads Meeting planner incentive program Sales calls Public Relations/Publicity Public Relations - hosting travel writers, press releases, fams Publicity - press releases Photography - build Kalispell photo library Visitor hospitality training and brand awareness Kalispell branded merchandise for sales calls and trade/travel shows % of Total Project Program Total Budget $ 123,200 37% $ 26,750 $5,000 $2,400 $600 $2,400 $6,000 $2,400 $200 $5,000 $1,500 $500 $750 $ 5,050 $4,800 $250 $ 12,000 $ 14,000 50,000 $4,625 $4,000 $4,000 $13,000 $17,000 $3,000 $2,000 $2,000 $375 8% $ 45,000 13% 48,000 $6,500 $3,000 $2,000 $ 6,500 $15,000 $15,000 13,000 $2,000 $5,000 $3,000 $1,000 $2,000 14% 4% Total $ 337,000 100% The Tourism Business Improvement District is a component unit of the City of Kalispell. The City does not record revenues and expenses of the district. The funds are passed thru to the Chamber of Commerce. The Chamber is responsible for managing the funds and providing the City with audited financial statements. Attached is the work plan approved by the City Council on Resolution 5522. The entire work plan is available on the City's website under City Clerk, Resolutions. 7