07. Public WorksPage No.
Fund No.
1
1000
Public Works Administration
$
28,438
3
1000
Central Garage
$
533,847
5
2400
Light Maintenance
$
262,721
8
2420
Gas Tax
$
602,682
11
2500
Special Street Maintenance
$
2,214,795
18
2825
MACI Grant -sweepers
$
200,000
19
4290
Sidewalk & Curb Construction
$
25,000
20
5210
Water Fund
$
4,416,760
30
5310
Sewer Operating/Wastewater Treatment
$
6,621,658
40
5349
Storm Sewer
$
1,369,101
45
5510
Solid Waste
$
1,061,488
Total Public Works
$ 17,336,490
PUBLIC WORKS - ADMINISTRATIOM-i
FUND: GENERAL 1000-410430100
Personal Services
Materials & Services
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$13,114 $20,915 $22,436 $24,313
S3,288 $4,125 $2,636 $4,125
$16,402 $25,040 $25,072 $28,438
PROGRAM DESCRIPTION
The responsibility of the Public Works Administration/Engineering Department is the design, construction, maintenance, and
administration of the City's infrastructure. These areas include streets, curbs, sidewalks, traffic signals, signage, water
production and distribution, stonn water drainage, sewage collection, wastewater treatment, and equipment maintenance.
Provided administrative and support services for management of Water, Sewer Collection, Storm Drainage, Wastewater
Treatment, Solid Waste enterprise funds, Street Maintenance, equipment maintenance and supporting administrative and
engineering assistance to all other General Fund departments of the City.
• Completed the two-year review of police, fire, stormwater, water and sewer impact fees as required under state law.
• Supported MDT's 93 North pedestrian tunnel project.
• Supported the Golf Course Stillwater River Bank Restoration Project.
• Continued to develop Public Works Public Education Programs.
• Developed a Pollution Prevention Best Management Practices Manual for the City owned Golf Course.
I
WORKSPUBLIC "MINISTRATIOI"k-i
FUND: GENERAL ili i 1 ii
Personal Services:
110 Salaries and payroll costs
112 Severance
153 Health Insurance
155 Retirement
Total Personal Services
Materials & Services:
210 Office Supplies, equip, computer and other supplies
345 Telephone & Communications
354 Contract Services (parking pennits/temp)
373 Dues & Training
Subtotal
TOTAL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
0.15 0.25
0.25
0.25
$10,787 $16,919
$16,656
$17,430
$1,832
$2,000
$1,630 $2,901
$2,858
$3,755
$697 $1,095
$1,090
$1,129
W
$13,114 $20,915 $22,436 $24,313
$2,208
$1,925
$2,096
$2,025
$29
$1,000
$78
$200
$122
$150
$195
$750
$929
$1,050
$267
$1,150
$3,288
$4,125
$2,636
$4,125
$16,402 $25,040 $25,072 $28,438
GARAGEPUBLIC WORKS -CENTRAL
• 1 1000-410-431330
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
Personal Services $166,972 $233,550
Maintenance & Operations $299,844 $298,535
$197,891 $192,948
$329,198 $340,900
$466,816 $532,085 $527,089 $533,848
PROGRAM DESCRIPTION
The Central Garage is responsible for maintaining all city vehicles and equipment in a safe and dependable condition at the
lowest cost per mile, or hour, with the least inconvenience to each department. An extensive record keeping system for
repairs and maintenance is maintained, and recommendations are provided to insure the City is receiving cost effective
use of vehicles and equipment.
Line Item Detail: CENTRAL GARAGE
355 Contract Services/Fleet Services for Oil & Lube Changes - $25,000
Implementing program to contract out our oil and lube changes for our fleet of cars, vans, and pickups. This will enable our
mechanics the time needed to focus on repair work.
FY 2011 ACCOMPLISHMENTS
• Provided passenger vehicle and equipment repair and maintenance services for 247 equipment items for emergency
services, park maintenance, street maintenance, water, sewer, wastewater treatment, and construction, in 14 City General
Fund Departments and Enterprise Fund Operating Divisions, a total of 807 repair orders.
• Continue to burn waste oil in our furnace to supplement our heating and reduce utility costs.
• Currently implementing a Fleet Management Program allowing us to track all costs associated with our fleet maintenance.
Additional features include parts inventory, preventive maintenance scheduling, and tracking vehicle mileage.
3
PUBLIC WORKS -CENTRAL GARAGE
FUND: GENERAL 1000-410-431330
Personal Services: FTE'S
110 Salaries and payroll costs (amended)
112 Severance
121 Overtime
153 Health Insurance
155 Retirement
Total Personal Services
Maintenance & Operations:
210 Office supplies, computer supplies
229 Equipment (Non Capital);safety equip, other supplies
231 Gas and Oil
232 Motor Vehicle Parts
233 Tires
238 Filters
241 Consumable Tools, Books
341 Electricity
344 Natural Gas
354 Contract Services -Repairs
355 Contract Services -Fleet Services (oil & tube)
362 Equipment Maint., Radios, Building Maint.
373 Dues & Training
388 Medical Services
Total M&O
TOTAL BUDGET
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
3
3
3
3
$131,615
$178,259
$153,787
$150,825
$5,500
$5,379
$0
$1,642
$1,500
$2,072
$1,700
$25,464
$37,356
$26,662
$31,170
$8,251
$10,935
$9,991
$9,252
$166,972
$233,550
$197,891
$192,948
$273
$1,100
$1,043
$1,200
$8,910
$4,550
$6,988
$5,550
$110,140
$122,500
$146,874
$135,500
$78,639
$76,000
$91,461
$79,000
$22,307
$27,000
$35,494
$27,000
$3,714
$3,500
$6,053
$3,700
$890
$650
$279
$650
$1,637
$1,700
$1,616
$1,700
$6,388
$8,100
$7,156
$7,600
$65,553
$52,000
$30,189
$52,000
$25,000
$1,008
$585
$1,740
$1,250
$255
$500
$180
$500
$130
$350
$125
$250
$299,844
$298,535
$329,198
$340,900
$466,816
$532,085
$527,089
$533,848
4
LIGHT MAINTENANCE
FUND: 2400-410430263
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH:
REVENUES
363010 Maintenance Assessments
363040 Penalty & Interest
364030 Misc.
371010 Interest Earnings
TOTAL AVAILABLE
EXPENDITURES
Street Lighting
ENDING CASH
10100 CASH:
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$131,922 $139,865 $139,865 $150,829
$223,659
$1,456
$0
$1,186
$225,000
$1,200
$0
$1,200
$230,848
$2,073
$3,440
$1,366
$230,000
$1,500
$0
$1,200
$226,301
$227,400
$237,727
$232,700
$358,223
$367,265
$377,592
$383,529
$218,358
$267,794
$226,763
$262,721
$139,865
$99,471
$150,829
$120,808
5
LIGHT MAINTENANCE
FUND: 2400410-430263
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
Personal Services
$33,207
$55,673
$45,633
$50,143
Materials and Services
$170,810
$212,121
$181,130
$212,578
Debt Service
$14,341
$0
$0
$0
$218,358 $267,794 $226,763 $262,721
The Street Lighting District is provided to improve visibility during darkness and to promote safe and efficient use of
street facilities. This is accomplished by reducing pedestrian accidents at night, by reducing vandalism, and by reducing
other crimes.
Budget provides for maintenance and payment of electricity for City street lights.
• Replaced all overhead luminaires in order to meet dark sky ordinance.
0
LIGHT MAINTENANCE
FUND: 2400-410430263
Personal Services:
110
Salaries
112
Salaries - Severance
153
Health insurance
155
Retirement
Total Personal Services
EXPENDITURE ETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
FTE 0.60
0.80
0.80
0.75
$25,456
$43,656
$33,512
$38,477
$1,836
$6,171
$9,329
$8,140
$9,295
$1,580
$2,688
$2,145
$2,372
$33,207
$55,673
$45,633
$50,143
Materials and Services:
244 Lighting Supplies
341 Electricity
360 Repair & Maint Services
510 Insurance
522 Administrative Transfer
Total M & S
Debt Service: internal loan repayment
Principal -5 year -final pymt 2010
Interest 4%
Total Debt
Total
$6,780
$13,000
$17,756
$13,000
$145,426
$163,000
$149,746
$163,000
$10,927
$28,000
$5,532
$28,000
$0
$1,000
$975
$975
$7,677
$7,121
$7,121
$7,603
$170,810
$212,121
$181,130
$212,578
$14,000
$0
$0
$0
$341
$0
$0
$0
$14,341
$0
$0
$0
$218,358
$267,794
$226,763
$262,721
7
GAS TAX
FUND: 2420421-430240
BEGINNING CASH
10100 CASH
REVENUE
335040 Gas Tax Apportionment
371010 Interest
Total Revenue
TOTAL AVAILABLE
EXPENDITURES
Street Department
ENDING CASH
CASH
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$405,689 $310,011 $310,011 $344,885
$361,348
$5,409
$360,000
$5,000
$366,904
$5,150
$366,904
$4,000
$366,757
$365,000
$372,054
$370,904
$772,446
$675,011
$682,065
$715,789
$462,435
$560,363
$337,180
$602,682
$310,011
$114,648
$344,885
$113,107
Section 15-70-101 MCA requires the State to allocate gas tax revenues to cities, towns and counties.
One-half of the city's allocation is based on population and one-half on street and alley mileage.
The funds may be used for construction, reconstruction,maintenance and repair of streets, right of ways and alleys.
The funds cannot be spent for equipment purchases.
8
GAS TAX
FUND: 2420-421-430240
Materials and Services
Capital Outlay
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$407,070 $494,363 $273,738 $522,682
$55,365 $66,000 $63,442 $80,000
$462,435 $560,363 $337,180 $602,682
► • "KILVIRIJAZWO ►►�
Funds received from Gas Tax will be used to support the street and alley maintenance/construction program.
This program is accomplished by prioritizing construction and maintenance projects through the use of the
pavement management information system.
Line Item Detail:
354 Contract Services/Striping City Streets - $247,575 Carryover $147,575 / New Appropriation $100,000
368 Overlay & Chipseals - $132,407 Carryover $32,407 / New Appropriation $100,000
956 Sidewalk Replacement - 35,000 - Carryover $10,000 New Appropriation $25,000
$35,000 - (includes carryover) To be used for a matching program to assist homeowners with replacing bad sidewalks.
957 Alley Paving - $45,000
Pave approximately 18 alleys a year and overlay existing alleys with remaining funds.
i r ►
• 50150 Sidewalk Replacement Program - A total of 10 residents participated in the program, replacing 2.7 blocks.
• Paved 9 alleys.
2010 Chipseal & Overlay Prj - Overlaid 21 blocks, & Chip Sealed 43 blocks
0
GAS TAX
FUND: 2420-421-430240
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
430240 Materials and Services -Streets
231
Gas & Oil
$22,224
$30,000
$37,220
$35,000
344
Natural Gas
$6,817
$3,500
$2,962
$3,500
354
Contract Services -striping
$50,337
$149,663
$2,486
$247,575
360
Contract Services/Snow remove & Constr. Support
$1,520
$17,000
$0
$10,000
368
Overlays & Chipseals
$250,000
$195,000
$162,593
$132,407
369
Radio Maintenance
$0
$700
$0
$700
452
Gravel
$308
$3,000
$0
$3,000
453
Materials -Contract Preparation
$1,245
$5,000
$71
$5,000
471
De-Icer/Road Oil
$37,935
$50,000
$46,479
$45,000
472
Asphalt
$32,019
$30,000
$21,927
$30,000
473
Crack Sealing Material
$4,413
$5,000
$0
$5,000
533
Equipment Rental
$252
$5,500
$0
$5,500
Total Materials & Services Streets
$407,070
$494,363
$273,738
$522,682
430234
Sidewalks / Alleys:
956
Sidewalk Construction
$30,035
$41,000
$31,253
$35,000
957
Alley Paving
$25,330
$25,000
$32,189
$45,000
Total Capital
$55,365
$66,000
$63,442
$80,000
Total
$462,435
$560,363
$337,180
$602,682
Carryover Projects Total $352,575
10
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
BEGINNING CASH
10100
CASH: Operating
10120
Cash, Transportation Impact Fees*
10107
Cash, Designated Equip. Replacement **
10108
Cash, Designated S & C repair ***
10109
Cash, Designated Pavement Replacement ****
Total Cash
REVENUE
343010
Transportation impact fees*
343011
Sidewalk repair penalty***
343012
Public Works Charges
363010
Maintenance Assessments
-designated for pavement replacement ****
-designated for equipment replacement **
363040
Penalty & Interest
364030
Sale of Misc./auction
371010
Investment
- from impact fees*
381050
Inception of Loan
Total Revenue
Total Available
Street Department/TSS
Capital Equip. Replacement **
S & C Repair funds ***
Pavement Replacement program ****
Total Expenditures
ENDING CASH
10100
Cash, OPERATING
10120
Cash, Transportation Impact Fees*
10107
Cash, Designated Equip. Replacement **
10108
Cash, Designated S & C repair ***
10109
Cash, Designated Pavement Replacement ****
Total Cash
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$578,582
$679,937
$679,029
$767,070
$6,826
$65,088
$65,088
$103,535
$72,151
$36,974
$36,974
$15,474
$48,757
$44,936
$44,936
S47,517
$305,988
$178,908
$178,908
$170,753
$1,012,304
$1,005,843
$1,004,935
$1,104,349
$57,518
$38,000
$42,739
$40,000
$2,475
$0
$2,581
$0
$2,745
$4,000
$6,874
$3,000
$1,374,619
$1,453,000
$1,460,394
$1,435,000
$280,000
$280,000
$280,000
$280,000
$35,000
$35,000
$35,000
$35,000
$9,945
$8,500
$21,255
$12,500
$5,289
$0
$2,649
$1,200
$9,093
$7,500
$7,434
$6,000
$744
$2,000
$1,087
$1,000
$0
$0
$0
$172,000
$1,719,910
$1,828,000
$1,860,013
$1,985,700
$2,732,214
$2,833,843
$2,864,948
$3,090,049
$1,301,080
$1,506,167
$1,415,944
$1,723,754
$70,177
$55,000
$56,500
$10,000
$6,296
$31,041
$0
$31,041
$407,080
S458,908
$288,155
$450,000
$1,784,633
$2,051,116
$1,760,599
$2,214,795
$679,937
$646,770
$767,070
$675,016
$65,088
$105,088
$103,535
$142,535
$36,974
$16,974
$15,474
$40,474
$44,936
$13,895
$47,517
$16,476
$178,908
$0
$170,753
$753
$1,005,843
$782,727
$1,104,349
$875,254
V
SPECIAL STREET MAINTENANCE
FUND: 25 00-421-43 0240
Personal Services
Materials and Services
Debt Service
Capital Outlay
Pavement Replacement Funds ****
Equipment Replacement Funds **
Sidewalk & Curb Repair Funds ***
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$877,329
$973,704
$958,420
$991,685
$376,758
$474,943
$440,978
$484,584
$17,430
$17,520
$16,546
$35,485
$29,563
$40,000
$0
$212,000
$407,080
$458,908
$288,155
$450,000
$70,177
$55,000
$56,500
$10,000
$6,296
$31,041
$0
$31,041
$1,784,633
$2,051,116
$1,760,599
$2,214,795
PROGRAM DESCRIPTION
Special Street Maintenance funds will be primarily used for street sweeping, flushing, leaf pick-up, sanding, deicing, snow plowing
and snow removal. The overall goal is to maintain all city streets in a clean, safe and drivable condition during all seasons.
The Special Street Maintenance funds also supports Traffic Signs & Signals. Traffic Signs & Signals is responsible for
determining proper sign location, maintenance of signs, striping of crosswalks and streets, maintenance of traffic signals and
placement of emergency signage where needed to provide the safe and orderly passage of vehicles and pedestrians
in the City of Kalispell. This division supports the Police Department for emergency traffic control and street blockage
for parades and other unique events.
Current rates
vacant land 90% non-residential .01803
residential 100% commercial .01900
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
Line Item Detail: Street Division
Capital Outlay: Operating Funds (10100)
840 MACI Grant Match - Carryover $40,000 - operating transfer to MACI grant
The State is once again proposing to provide local governments the opportunity to purchase air quality management
equipment, like street sweepers, through the Montana Air & Congestion Initiative (MACI). The City is proposing to
purchase one new street sweeper. There is a City matching requirement of 13.84% of the cost of the new sweeper. Last year
the City requested two sweepers but only received one sweeper under this program.
Capital Outlay: Pavement Replacement (10109)
935 Pavement Maintenance funds - $450,000 Carryover $170,000, New Appropriation $280,000
GASB 34 rules now require accounting for the value of public infrastructure so that adequate steps may be taken to ensure the
on going costs of operation, maintenance and replacement of these facilities may be adequately budgeted. The FY 2007/08
budget included a 10% rate increase that is reflected in this line item. The funds derived are reserved solely for pavement
maintenance and replacement of existing streets. Costs to replace existing pavements and street reconstruction are now
clearly separate from those related to growth -related costs funded by impact fees.
940 Machinery & Equipment - $172,000 Capital Outlay: (Financed 5 yr)
$42,000 - Asphalt Roller
$130,000 - Asphalt Zipper
Capital Outlay: - Replacement Funds (10109)
940 Machinery & Equipment - $10,000
$10,000 - V-Plow for Backhoe
Debt Service: Internal Loan -Shop building (4th year of 5) paid to fund 2880 4.75%
610 $16,000 Principal
620 $1,520Interest
13WITIF•
Street Division
Street Division maintained 147.7 miles of streets and alleys.
• Reorganized the snow routes and reduced the amount of time it took to plow the city streets during a snow event from 7 days
down to 2 1/2 days.
13
FUND: 2500-421430240
Line Item Detail: Traffic Signs & Signals
218 Non Capital Equipment /safety equipment/supplies - $8,600
$4,000 - Line Locator
$1,100 - Corner Rounding Machine & Dies
$3,000 - Recirculating Air Filter for Welding Safety to correct safety audit deficiency
Traffic Signs & Signals
Implemented a sign recycling program which includes stripping signs, cutting, and resheeting the sign blanks.
• Converted all of our traffic signal heads to LED bulbs reducing energy usage and increasing bulb life from 20,000 his to 100,000 hrs.
14
SPECIAL STREET MAINTENANCE
FUND: 2500-421430240
STREET DIVISION
Personal Services: FTE's
110
Salaries and payroll costs
112
Severance
121
Overtime
153
Health Insurance
155
Retirement
Total Personal Services
Materials and Services:
210 Computer Equipment/Software/Supplies
218 Equipment /safety equipment & supplies
220 Other supplies, Janitorial, consumable tools
231 Gas & Oil
341 Electric
345 Telephone
354 Contract Services
355 Transportation Traffic Reviews
357 Rate Study/Retail Transaction Fee
358 Impact Fee Study (carryover)
362 Equipment Maint. parts & supplies, includes radios
366 Building Maint.
373 Dues & Training
388 Medical services/drug test
510 Property & Liability Insurance $7,000 / $78,000
512 Uninsured Loss -deductible
521 Central Garage Transfer
522 Administrative Transfer
528 Data Processing Transfer
Subtotal M & O
610/620 Debt Service -Principal & Interest
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
1230
12.65
12.65
12.35
$537,563
$601,879
$559,204
$583,985
$4,588
$0
$6,485
$8,500
$19,808
$30,000
$23,703
$30,000
$107,860
$128,708
$128,370
$155,620
$34,921
$37,403
$36,145
$36,388
$704,740
$797,990
$753,907
$814,493
$2,876
$5,000
$4,031
$5,000
$2,251
$2,200
$2,173
$2,200
$3,884
$3,900
$4,127
$3,900
$22,776
$30,000
$37,587
$40,000
$1,222
$1,375
$1,842
$1,400
$954
$1,000
$959
$1,000
$8,933
$13,000
$15,313
$12,500
$127
$8,000
$77
$5,000
$16,034
$8,000
$0
$8,000
$0
$14,000
$0
$14,000
$29,101
$28,000
$27,738
$28,000
$1,163
$1,500
$1,509
$1,500
$1,081
$2,500
$700
$2,500
$1,602
$1,300
$787
$1,100
$65,037
$83,000
$82,919
$85,000
$2,096
$16,500
$5,182
$10,000
$63,000
$66,000
$66,000
$66,000
$50,339
$56,741
$56,741
$64,707
$11,145
$10,689
$10,689
$10,689
$283,621
$352,705
$318,374
$362,496
$17,430
$17,520
$16,546
$35,485
15
SPECIAL STREET MAINTENANCE
FUND: 2500-421430240
EXPENDITURE DETAIL -con't.
Capital Outlay:
840 MACI Grant Match (carryover)
940 Machinery & Equipment (offset with inception of loan)
Subtotal capital outlay
430244
354 Pavement Maintenance funds
430245 Replacement Funds:
940 Machinery & Equipment
Subtotal Replacement
430248 Sidewalk & Curb Repair funds
354 contract services (carryover)
TOTAL STREET DIVISION
430264 TRAFFIC SIGN & SIGNALS
Personal Services: FTE's
110 Salaries
112 Salaries - Severance
121 Overtime
153 Health Insurance
155 Retirement
Total Personal Services
Maintenance & Operations:
210 Computer Equipment/Software/supplies
218 Equipment /safety equipment & supplies
220 Other supplies, Janitorial, consumable tools
242 Street Signs
243 Traffic Signals
245 Barricade Materials
341 Electricity
345 Tele. & Communications
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$29,563
$0
$40,000
$0
$0
$0
$40,000
$172,000
$29,563
$407,080
$40,000
$458,908
$0
$288,155
$212,000
$450,000
$70,177
$55,000
$56,500
$10,000
$70,177
$6,296
$55,000
$31,041
$56,500
$0
$10,000
$31,041
$1,518,907
$1,753,164
$1,433,482
$1,915,515
2.5
2.5
2.5
2.5
$137,547
$140,606
$146,839
$140,306
$0
$0
$22,708
$0
$9,025
$8,500
$8,105
$8,500
$16,971
$17,805
$15,870
$19,524
$9,046
$8,803
$10,991
$8,862
$172,589
$175,714
$204,513
$177,192
$257
$1,500
$569
$1,500
$4,306
$5,300
$8,437
$8,600
$2,471
$2,550
$3,311
$2,250
$39,252
$38,000
$47,499
$40,000
$1,656
$10,000
$8,730
$10,000
$4,646
$4,000
$2,708
$4,500
$7,888
$10,000
$6,969
$9,000
$719
$700
$708
$700
16
SPECIAL STREET MAINTENANCE
FUND: 25 00-421-430240
'' i§ Ii i �1
Maintenance & Operations: Cont.
354 Contract Services
362 Equipment Maintenance Parts, includes radios
366 Building Maintenance
373 School & Travel
428 Paint Materials
510 Property & Liability Insurance $600/$3100
512 Uninsured Loss -deductible property
532 Office Rent
Subtotal M & O
Capital Outlay:
940 Machinery & Equipment
Subtotal capital outlay
Total Traffic Sign & Signals
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$5,963
$10,000
$22,173
$10,000
$1,898
$2,300
$3,196
$2,500
$1,275
$1,500
$1,551
$1,500
$1,434
$2,500
$2,218
$2,500
$6,412
$20,000
$964
$15,000
$5,205
$4,050
$3,674
$3,700
$1,917
$2,000
$2,059
$2,500
$7,838
$7,838
$7,838
$7,838
$93,137
$122,238
$122,604
$122,088
$0
$0
$0
$0
$0
$0
$0
$0
$265,726
$297,952
$327,117
$299,280
Grand Total - STREETS & SIGNS $1,784,633 $2,051,116 $1,760,599 $2,214,795
17
MT. AIR & CONGESTION GRANT
FUND: 2825 ... STREET.... 421.... FUNCTION .... 430240
BEGINNING CASH
CASH: Operating
REVENUES
331055 MACI Grant for Sweepers
383012 Transfer from Street Maintenance (match)
Total Revenue
TOTAL AVAILABLE
EXPENDITURES
940 CAPITAL EQUIPMENT -street sweeper
ENDING CASH
CASH: Operating
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$0 $0 $0 $0
$150,917 $ 160,000 $0 $160,000
$29,563
$40,000
$0
$40,000
$180,480
$200,000
$0
$200,000
$180,480
$200,000
$0
$200,000
$180,480 $200,000 $0 $200,000
The MACI grant is a program to help solve Air Quality problems.
$0 $0 $0 $0
The State has approved requests for equipment purchased through the Montana Air & Congestion Initiative (MACI)
grant. The City of Kalispell is submitting a request for one sweeper.
The budget includes the 13.4% match.
18
SIDEWALK & CURB CONSTRUCTION
FUND: 4290-410-430234-937
PROJECTED 1 FUND SUMMARY
BEGINNING CASH
10100 CASH:
REVENUES
381004 Proceeds S & C Warrants
Total Revenue
TOTAL AVAILABLE
EXPENDITURES
937 Sidewalk Construction Costs
ENDING CASH
10100 CASH:
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
($3,822)
$0
$0
$0
$7,630
$25,000
$942
$25,000
$7,630
$25,000
$942
$25,000
$3,808
$25,000
$942
$25,000
$3,808
$25,000
$942
$25,000
$0
$0
$0
$0
The sidewalk and curb construction fund is used to record expenditures for replacing sidewalks and
curb which residents request or which the City orders in. The costs are paid for by the property owner.
They are billed for the cost of construction plus 5% for administration. The property owner can have the cost
put on the tax notice for a period of 8 years. The City issues sidewalk & curb warrants to fund.
19
5210447-430550
PROJECTED REVE
BEGINNING CASH
10100
Operating Cash
10120
Impact Fee Cash
10125
Meter Replacement Cash
10107
Capital & Emergency Reserve -target $400,000
10130
Bond Reserves (restricted cash)
Adj. to Cash/ A/R/Comp. Abs.
REVENUES
343210 Metered Water Sales (billed) (10100)
343230 Meter Replacement Fee (10125)
343225 Impact Fees (10120) (adj for receivable- $6,197)
343365 Impact fee Admin (10100)
343260 Misc: Installation/Reconnect/Tag fees (10100)
331158 State Bypass Relocation Reimbursement (10100)
371010 Interest Earnings (10100)
Interest Earnings -Impact Fee Cash (10120)
Total Revenue
Total Available
EXPENSES
Water Department
EXPENSES FROM RATES
Expenses from Meter cash (10125)
Capital Outlay - from Impact Fees (10120)
Debt Service -from Impact Fees (10120)
Owl Corp. Settlement (10120)
Depreciation
Total All Departments
add back depreciation
ENDING CASH
10100 Operating Cash
10120 Impact Fee Cash
10125 Meter Replacement Cash
10107 Capital & Emergency Reserve -target $400,000
10130 Bond Reserves (restricted cash)
Total cash
*Capital & Emergency reserve funded $30,000 from operations 10100
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$2,193,714
$2,585,510
$2,485,858
$2,321,299
$676,427
$778,004
$778,004
$448,354
$218,390
$240,800
$240,800
$266,434
$280,000
$310,000
$310,000
$340,000
$515,449
$515,449
$515,449
$515,449
$22,289
$0
($5,093)
$3,906,269
$4,429,763
$4,325,018
$3,891,536
$2,461,049
$2,450,000
$2,156,834
$2,203,000
$94,952
$95,000
$96,167
$95,000
$243,490
$209,000
$230,724
$225,000
$12,815
$11,000
$25,896
$13,000
$68,521
$40,000
$58,078
$40,000
$134,263
$0
$7,430
$0
$65,874
$45,000
$44,635
$45,000
$12,826
$7,500
$10,719
$10,000
$3,093,790
$2,857,500
$2,630,483
$2,631,000
$7,000,059
$7,287,263
$6,955,501
$6,522,536
$2,442,667
$3,051,286
$2,422,339
$3,230,760
$72,542
$65,000
$71,118
$100,000
$54,739
$215,000
$157,626
$161,000
$100,000
$100,000
$100,000
$100,000
$313,467
$700,000
$725,000
$825,000
$825,000
$3,369,948
$4,156,286
$3,889,550
$4,416,760
$700,000
$725,000
$825,000
$825,000
$2,485,858
$2,050,224
$2,321,299
$1,361,539
$778,004
$679,504
$448,354
$422,354
$240,800
$270,800
$266,434
$261,434
$310,000
$340,000
$340,000
$370,000
$515,449
$515,449
$515,449
$515,449
$4,330,111
$3,855,977
$3,891,536
$2,930,776
20
WATER FUND SUMMARY
FUND: 5310-454-430620-630/455-430640
1
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
Personal Services:
Water billing
$114,906
$116,495
$111,182
$120,702
Water Operations
$872,840
$909,415
$872,930
$877,768
Total PERSONAL SERVICES
$987,746
$1,025,910
$984,112
$998,470
Maintenance & Operations:
Water Billing services
$72,191
$78,057
$72,617
$75,840
Water Operations
$573,840
$743,402
$642,612
$736,164
Total M & O from rates
$646,031
$821,459
$715,229
$812,004
Capital Outlay from rates:
Water Operations
$397,775
$793,000
$311,786
$1,104,800
Total CAPITAL from rates
$397,775
$793,000
$311,786
$1,104,800
Debt Service from rates:
Water
$411,115
$410,917
$411,212
$315,486
Total DEBT from rates
$411,115
$410,917
$411,212
$315,486
TOTAL EXPENSES FROM RATES
$2,442,667
$3,051,286
$2,422,339
$3,230,760
Capital Outlay - Meter Replacement funds:(10125)
$72,542
$65,000
$71,118
$100,000
Capital Outlay - from Impact Fee funds: (10120)
$54,739
$215,000
$157,626
$161,000
Legal settlement - Owl Corp. - impact fees
$313,467
Debt Service -from Impact Fees: (10120)
$100,000
$100,000
$100,000
$100,000
Depreciation (non -cash item)
$700,000
$725,000
$825,000
$825,000
Grand Total
$3,369,948
$4,156,286
$3,889,550
$4,416,760
21
FUND: 5210447-430550/560
The water facilities budget accounts for the costs associated with providing safe, potable and palatable water for the needs
of the domestic, institutional, industrial and commercial consumers and to provide adequate pressure and flow to meet
fire fighting and irrigation needs. Maintenance of the five wells and Noffsinger Spring as water sources along with
maintenance of the distribution system, storage facilities, fire hydrants, valves, meters and related controls is an integral
part of the function of this department. This budget is responsible for pumping and treating millions of gallons annually.
w it
Line Item Detail: Water Fund
218 Equipment - Non Capital - $10,000/ Safety Equipment & supplies $9,500
$4,500 - Horizontal Boring Machine
$4,500 -14' Tandem Axle Trailer - Needed to haul equipment to jobsites
$2,000 - Misc Replacements
$6,000 for round trench box
$2,500 for 4 Combo Eye Wash/Showers (safety audit deficiency)
226 Chlorine & Chemical - $38,000
Increase needed for (2) chemical feed pumps.
354 Contract Services - $70,000
This line item covers the cost of annual contracts, i.e., U-dig fees, generator testing and maintenance, coveralls, and
estimated system repairs. $20,000 for reservoirs (2) inspection & cleaning. Both reservoirs are 60 yrs old and were
last inspected in 1998. Most notably are the vertical cracks in the concrete and the state of the interior wood decking
for the roof. $13,000 Buffalo Hill Reservoir Security Fence Replacement
Capital Outlay: Operating Funds (Rates)
935 Armory Well Generator Replacement - Carryover $60,000, New Appropriation $30,000
$90,000 - This project would replace the 1920's generator at the Armory Well site. The existing generator has a failing injector
pump and parts to replace and repair the injector pump are no longer made. Armory Well was the largest production well
in 2009. During power outages it is essential to have Armory Well online during peak demand. The ability to provide water
during emergencies is compromised when the backup generator is failing. A new diesel generator will allow the City to provide
water from this well site during power outages. New appropriation of $30,000 is required for the well house demo and
repair, landscaping removal and installation, the crane and equipment to remove and install the generator, and the licensed
electrician required for electrical connection.
22
FUND: 5210-447-430550/5 60
Line Item Detail: continued
Capital Outlay: Operating Funds (Rates) Cont.
940 Machinery & Equipment - $45,000
$45,000 - 1 Ton Truck w/Service Body & Lift Gate
951 SCADA System Upgrade/Improvements - $40,000
System improvements to include installing programmable logic controllers which monitor and control individual well sites
in conjunction with the SCADA system. SCADA updates also include the installation of 8 submersible water level sensors
at each well site. City operators will be able to review the recorded well activities and corresponding daily water level data,
and perform long tern trend analysis essential to the City's water operations.
956 Upper Zone/Lower Zone Interconnection - Carryover $30,000
This project would install a pressure relief/pressure sustaining valve near the intersection of Three Mile Drive and Meridian
Road. The upper water zone piping and the lower water zone piping are within 15 feet of each other at this location. The upper
zone water pressure at this location is approximately 85 psi with the lower zone water pressure at approximately 35 psi. With
the addition of the 2 million gallon storage tank on the west side of the city, this would allow the system to boost the pressure
in the lower zone at this location to about 50 psi. The valve would shut if the upper zone pressure in this area dropped to a
determined low pressure. Initial engineering anticipated that city crews could perform the construction. The installation
became more complex with the final design involving two pressure reducing valves and the construction of a building to
house the components. The city has purchased the above ground valves and appurtenances and will contract the
installation of the valves, related equipment and building. The anticipated cost for the construction work is $30,000.
958 Loop Projects - Carryover $395,000, New Appropriation $16,800
* $204,800 - Install an eight inch water main in West Colorado Street eastward from 5`h Ave. WN to U.S. Highway 93
thence along the highway to W. Utah Street. This area has no fire protection. Fire hydrants will be installed at appropriate
locations along this water main (W-EX-28). A new appropriation of $16,800 was added for a consulting engineer to perform
the survey and design .
* $147,000 - First Avenue NE - north of Arizona east of North Main Street is currently provided water service with a
two inch water pipe. This piping is inadequate for providing water service and provides no fire protection. An eight inch
water main with fire hydrant will be installed to provide adequate fire protection to this area. An eight inch water main will
be installed in First Avenue EN from East Arizona Street to North Main Street (W-EX-30).
* 60,000 - Hawthorn Avenue to Two Mile Drive Loop - This project (W-EX-31) would enhance the fire protection reliability
for the Hawthorne Avenue and Two Mile area. The water main within Hawthorne Avenue north of Two Mile Drive is not
looped or tied to the 8-inch water main in Two Mile Drive. The fire flow at the west end of Glacier Street is 996 gallons per minute.
This project would install approximately 180 linear feet of 8-inch water main and appurtenances including pavement repair from
the west end of Glacier Street south to the 8-inch water main in Two Mile Drive. The installation of the 8-inch water main
increases the fire flow to 2,000 gpm at the west end of Glacier Street.
23
WATER OPERATIONS
FUND: 5210-447430550/5 60
Line Item Detail: continued
Capital Outlay: Operating Funds (Rates) Cont.
963 Abandon 2" Water Line - $45,000
Abandon 2" line between 3rd Avenue West and 5th Avenue West. Reconnect existing services to existing main.
Work to be completed by City Crew (W-EX-153).
964 2nd Avenue WN Waterline Replacement - $248,000
This project will replace the corroded 6" water main on 2nd Ave WN between Washington St and
California St. The project would install 800' of 8" C900 water main and appurtenances on the east side of 2nd Ave WN,
reconnect services and fire hydrants, and includes pavement repair (W-EX-154) .
965 East Arizona Pipe Up -Size - $195,000
Replace 2" and 4" pipe in E. Arizona and I st Avenue EN with 6" and 8" pipe. The current water mains (2" and 4") are
inadequate to provide fire protection. The project would install approximately 1,100' of 8" C900 water main and
appurtenances including pavement repair (W-EX-132).
Capital Outlay - Impact Fee funds (10120)
930 Contract Main Upsize - $50,000
Funds required for small city requested upsizing of private development infrastructure.
941 Meters - $65,000
953 Develop Water Supply for Section 36 Well - Carryover $46,000
This project includes pump testing the existing well to determine drawdown and feasible pumping rates. The project also includes
the time and materials necessary to prepare a water right change application.
Capital Outlay - Meter funds (010125)
944 Meter Maintenance Vehicle
$25,000 - Service Truck - 1/2 ton extended cab
948 Meters - $75,000
24
FUND: 5210-447-4305 50/560
• Operated and maintained 130.5 miles of water mains, 4 water storage tanks, and 10 water wells.
• Silverbrook well was brought on line into the City public water supply.
• Worked diligently with DEQ in order to get Noffsinger Spring reclassified as a ground water source. This eliminated the mandated water
shed control program and UV treatment required on the previous classification, resulting in a significant savings to the City.
• Developing Grosswiller well for future expansion.
• Completed the SCADA system security upgrade project required under federal vulnerability assessment standards.
• Completed the I Ith Street East Water Main Project.
• Purchased a 2011 - 430E Backhoe.
• Updated the SCADA control system and brought chlorine, turbidity, and well water depth on-line.
• Completed the Airport Road Waterline Replacement Project.
• Developed and implemented a training program for proper hydrant operations and performed training classes for the rural fire departments.
• Developed Standard Operating Procedure for weekly, monthly, and yearly water production activities.
• State DEQ performed a Sanitary Sewer Audit for water production and distribution and the City received no violations.
• Added a chlorine room addition to the West View Well.
25
WATER OPERATIONS
FUND: 5210447-43 05 5 0
Personal Services: FTE'S
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
13.95 13.60 19.60 13.25
I10
Salaries & Wages
$684,980
$691,214
$665,155
$662,555
112
Severance
$4,400
$11,897
$7,000
121
Overtime/CallOuts
$17,695
$20,500
$25,564
$20,000
153
Health Insurance
$126,546
$150,401
$126,031
$146,924
155
Retirement - PERD
$43,619
$42,900
$44,283
$41,289
Total Personal Services
$872,840
$909,415
$872,930
$877,768
Maintenance & Operations:
210
Office Supplies/Equip/Computers/ GIS
$9,737
$12,450
$6,415
$12,450
218
Equip. (non-capital)/Safety Equip & Supplies
$7,339
$13,900
$16,649
$19,500
226
Chlorine & Chemical
$23,896
$33,000
$27,104
$38,000
229
Other Supplies/janitorial/consumable tools
$4,799
$4,800
$2,571
$4,800
231
Gas &Oil
$19,303
$27,000
$31,480
$29,000
312
Postage & printing
$4,524
$4,500
$3,698
$4,500
336
Public Water Supply Fee
$16,477
$19,000
$15,299
$19,000
341
Electricity
$137,459
$148,000
$121,103
$143,000
344
Natural Gas
$9,644
$15,000
$12,984
$13,000
345
Communications
$8,003
$8,000
$7,095
$8,000
349
Lab Services
$20,069
$25,500
$19,290
$25,500
353
Auditing
$3,000
$3,000
$2,550
$3,000
354
Contract Services
$32,861
$63,000
$41,618
$70,000
356
Consultants -Water Rights Acquisition / Water Modeling
$10,754
$25,000
$26,378
$25,000
357
Facility Plan /Rate Study /Impact Study & review
$9,400
$9,500
$3,921
$0
362
Repair & Maint./Equip. maint./radios/equip rental
$3,235
$15,150
$10,108
$14,950
366
Building Maintenance
$5,486
$17,000
$11,832
$17,000
373
Dues & Training
$5,925
$7,200
$10,309
$7,200
388
Medical/Drug Testing
$635
$800
$673
$700
410
Construction Materials
$24,238
$30,000
$37,452
$30,000
422
Hydrants
$2,560
$26,000
$3,057
$15,000
423
Materials - Mains
$5,179
$11,000
$8,117
$I1,000
424
Materials - Service lines
$6,163
$9,000
$8,301
$9,000
425
Materials - WelWPumps
$25,925
$36,000
$24,008
$36,000
colt.
26
WATER OPERATIONS
5210447-430550
EXPENSE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
Maintenance & Operations -continued:
510
Property & Liability Ins. $10,000/ 24,500
$37,9W
512
Uninsured loss -deductible
$11,933
513
Uninsured loss -Goodwill Expenditures
$E
521
Central Garage Transfer
$8,50C
522
Administrative Transfer
$90,156
528
Data Processing Transfer
$20,897
532
Office rent
$7,838
Total Maintenance & Operations
$573,840
490200
Debt Service- ALL BONDS & LOANS:
610/620
Principal, Interest, fiscal fees
$511,115
CAPITAL OUTLAY
Capital Outlay: Operating funds (RATES)
935
Armory Well Generator
940
Equipment
$45,001
950
1 Ith St E Wtr Mn (fyl 1)
$69,818
951
Security Upgrades FYI I/ SCADA UPGRADES FY12
954
US 93 S. Bypass Relocation
$219,169
956
Upper Zone/Lower Zone Interconnection
$31,402
958
Loop Projects
$0
962
1st Ave E. & Idaho Street Crossing
$32,385
963
Abandon 2" water line
964
2nd Ave WN Waterline Replacement
965
East Arizona Pipe Up -Size
Subtotal capital from operating fund
$397,775
430555
Capital Outlay -Impact Fee Funds (010120)
941
Meters (new services)
$54,739
930
Contract Main Upsize (Impact fee inv. Acct)
953
Develop Water Supply for Section 36 Well
Subtotal capital from Impact Investment fees
$54,739
430550
Settlement from Impact Fees (10120)
358
Owl Corporation
$0
$36,500
$33,829
$34,500
$5,500
$8,031
$11,500
$7,500
$18,638
$7,500
$7,500
$7,500
$8,000
$94,723
$94,723
$91,185
$20,041
$20,041
$20,041
$7,838
$7,838
$7,838
$743,402 $642,612 $736,164
$510,917 $511,212 $415,486
$60,000
$0
$90,000
$105,000
$106,232
$45,000
$156,000
$167,942
$0
$32,000
$31,286
$40,000
$15,000
$0
$0
$30,000
$6,326
$30,000
$395,000
$0
$411,800
$0
$45,000
$248,000
$195,000
$793,000 $311,786 $1,104,800
$65,000 $65,000 $65,000
$75,000 $0 $50,000
$75,000 $92,626 $46,000
$215,000 $157,626 $161,000
$0 $313,467 $0
corft.
27
WATER OPERATIONS
5210-447430550
EXPENSE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
Capital Outlay:
430550
Capital Outlay -Meter Funds (010125)
944
Meter Maintenance Vehicle
$0
$0
$0
$25,000
948
Meters -Replacement $ subtotal
$72,542
$65,000
$71,118
$75,000
$72,542
$65,000
$71,118
$100,000
510400
Depreciation
831
Depreciation expense
$700,000
$725,000
$825,000
$825,000
Total Water Facilities
$3,182,851
$3,961,734
$3,705,751
$4,220,218
430560
WATER BILLING
Personal Services: FTE's
2
2
2
2
110
Salaries & Wages
$91,233
$90,276
$85,302
$89,596
153
Health Insurance
$17,934
$20,305
$20,305
$25,283
155
PERD
$5,739
$5,914
$5,575
$5,823
Total Personal Services
$114,906
$116,495
$111,182
$120,702
Maintenance & Operations:
210
Office Supplies/fumiture/computers
$275
$3,000
S495
$3,225
353
Auditing
$1,875
$1,500
$1,500
$1,500
354
Contract Services
$3,847
$7,500
$3,566
$5,000
355
Postage/Other Billing Costs
$28,373
$28,500
$29,953
$27,775
373
Dues & Training
$913
$1,500
$1,046
$1,500
522
Administrative Transfer
$6,173
$6,178
$6,178
$6,961
528
Data Processing Transfer
$22,897
$22,041
$22,041
$22,041
532
Office rent
$7,838
$7,838
$7,838
$7,838
Total Maintenance & Operations
$72,191
$78,057
$72,617
$75,840
Total Water Billing
$187,097
$194,552
$183,799
$196,542
GRAND TOTAL WATER FUND
$3,369,948
$4,156,286
$3,889,550
$4,416,760
28
WATER FUND
5210447-49OXXX
1 : 1
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
490250 Debt Service-2001 WRF Loan - 4% (Main & Idaho Project)
610 Principal $36,000 $38,000 $38,000 $39,000
620 Interest $20,320 $18,560 $18,860 $17,340
490204 Debt Service-2004 Revenue Bond:( includes Refunding 1996)(Hwy 93 S)
610 Principal $140,000 $145,000 $145,000 $55,000
620 Interest $51,533 $46,635 $46,630 $41,195
630 Fiscal Agent Fees $300 $300 $300 $300
490206 Debt Service-2007 WRF loan 3.75% A Refunding BOI loans meters & hydrants
610 Principal $151,000 $157,000 $157,000 $163,000
620 Interest $35,627 $30,262 $30,262 $24,319
490206 Debt Service-2007 WRF loan 3.75% B Water Reservoir project
610 Principal $22,000 $22,000 $22,000 $23,000
620 Interest $54,335 $53,160 $53,160 $52,332
Subtotal Operations $511,115 $510,917 $511,212 $415,486
W
SEWER- SANITARY OPERATIONS, TREATMENT
FUND: 5310
BEGINNING CASH
10100
Operating
10123
SANITARY Sewer Impact Fee Inv, Account
10124
WWTP Impact Fee Inv. Account
10125
WWTP Equipment RepllEvergreen
1013x
Bond Reserves (restricted funds)
Adjmts to Cash (comp abs., receivables, bond reserv)
REVENUES
343310 SEWER SERVICE -billed (10100)
331158 State bypass relocation reimbursement (10100)
343360 Misc. ; (10100)
343330 Impact Fee/Hookup-Sanitary (10123)
343330 Admin Impact Fees Sanitary (10100)
343335 Impact Fee/Hookup-WWTP (10124)
343335 Admin Impact Fees WWTP (10100)
371010 Interest -operations (10100)
Interest-WWTP/Evergreen (10125)
Interest-WWTP Impact Fee Acet, (10124)
Interest -Sanitary Impact Fee Invest. Aect (10123)
Total Revenue
Total Available
EXPENSES
EXPENSES FROM RATES
Capital Outlay City/Evergreen Funds (10125)
Capital Outlay - from Impact Fee funds:
Capital from impact fee funds Sanitary (10123)
Capital from impact fee funds WWTP (10124)
Debt Service From Impact fees:
Portion of debt from impact Sanitary (10123)
Portion of debt from impact WWTP (10124)
Sanitary Replacement (10126 closed to 10100)
Depreciation (non cash expense)
Total Expenses
Add depreciation to cash
Add cash distribution to Evergreen/City 10125 from 10100
ENDING CASH
10100 Operating
10123 * SANITARY Impact Fee Inv. Account
10124 *** WWTP Impact Fee Inv. Account
10125 ** WWTP Equipment Repl/Evergreen
1013x Bond Reserves (restricted funds)
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$916,424
$516,727
$519,622
$102,822
$2,061,328
$1,623,691
$1,623,691
$1,752,917
$692,728
$447,048
$447,048
$398,388
$387,349
$328,970
$328,970
$664,597
$1,584,162
$1,584,162
$1,584,162
$1,561.162
($18,774)
$0
($104,468)
$5,623,217
$4,500,598
$4,399,025
$4,479,886
$3.314,271
$3,500,000
$3,274,532
$3,730,000
$124,163
$16,237
$7,430
$0
$1,921
$2,000
$16,978
$2,000
$122,067
$95,000
$140,629
$112,854
$6,425
$5,000
$6,927
$5,643
$159,130
$118,750
$170,791
$150,642
$8,375
$6,250
$8,749
$7,500
$52,701
$40,000
$24,376
$30,000
$6,514
$6,000
$6,535
$6,250
$8,528
$5,000
$5,549
$5,750
$31,492
$23,000
$21,625
$23,000
$3,835,587
$3,817,237
$3,684,121
$4,073,639
$9,458,804
$8,317,835
$8,083,146
$8,553,525
$3,947,803 $3,970,789 $3,674,324 $3,833,158
$484,268 $8 AO $82,507 $253,500
$553,710 $50,000 $8,028 $45,000
$119,090 $0 $0 $0
$25,000
$25,000
$25,000
$25,000
$225,000
$225,000
$225,000
$225,000
$19,815
$800,000
$800,000
$2,225,000
$2,240.000
$6,174,686
$5,155,789
$6,239,859
$6,621,658
$800,000
$800,000
$2,225,000
$2,240,000
$419,375
$411,599
$411,599
$411,599
$519,622
$115,425
$102,822
$44,807
$1,623,691
$1,666,691
$1,752,917
$1,818,771
$447,048
$345,798
$398,388
$329,780
$328,970
$661,569
$664,597
$828,946
$1,584,162
$1,584,162
$1,561,162
$1,561,162
$4,503,493
$4,373,645
$4,479,886
$4,583,466
Budget to fund debt service with Impact fee charges for $250,000 ( wwtp $225,000; sanitary 525,000); bond reserve lowered $23,000
30
SEWER - WWTP - BILLING FUND SUMMARY
FUND: 5310-454-430620-630/455430640
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
Personal Services:
Sewer billing
$83,159 $94,518 $91,336 $94,795
Sanitary Sewer
$452,412 $448,028 $365,900 $359,797
WWTP & LAB
$637,449 $642,193 $575,515 $609,371
Total PERSONAL SERVICES
$1,173,020
$1,184,739
$1,032,751
$1,063,963
Maintenance & Operations:
Sewer Billing services
$75,764
$73,913
$73,570
$74,082
Sanitary Sewer
$294,853
$359,134
$364,281
$373,431
WWTP & Lab
$696,718
$812,529
$685,198
$777,353
Total M & O from rates
$1,067,335
$1,245,576
$1,123,049
$1,224,866
Capital Outlay from rates:
Sanitary Sewer Operation
$183,105
$21,650
$0
$0
WWTP & Lab
$0
$0
$0
$30,000
Total CAPITAL from rates
$183,105
$21,650
$0
$30,000
Debt Service from rates:
Sanitary Sewer
$80,700
$80,375
$80,075
$80,995
WWTP
$1,024,268
$1,026,850
$1,026,850
$1,021,735
Total DEBT from rates
$1,104,968
$1,107,225
$1,106,925
$1,102,730
City/Evergreen Replacement funded from rates:
$419,375
$411,599
$411,599
$411,599
TOTAL EXPENSES FROM RATES
$3,947,803
$3,970,789
$3,674,324
$3,833,158
Capital Outlay - Replacement funds:
Sanitary Sewer (10126) closed
$19,815
$0
$0
$0
WWTP (10125) City/Evergreen account
$484,268
$85,000
$82,507
$253,500
Capital Outlay - from Impact Fee funds:
SanitarySewer (10123)
$553,710
$50,000
$8,028
$45,000
WWTP (10124)
$119,090
$0
$0
$0
Debt Service -from Impact Fees
SanitarySewer (10123)
$25,000
$25,000
$25,000
$25,000
WWTP (10124)
$225,000
$225,000
$225,000
$225,000
Depreciation (non -cash item)
Sanitary
$800,000
$800,000
$800,000
$815,000
WWTP
$0
$0
$1,425,000
$1,425,000
Grand Total $6,174,686 $5,155,789 $6,239,859 $6,621,658
31
SEWER - OPERATIONS
FUND: 5310-45443 063 0
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
Personal Services: FTE's
6.9
6.95
6.95
6.05
110
Salaries & Wages
$356,535
$342,562
$257,425
$267,962
112
Severance
$13,900
$25,843
$5,000
121
Overtime
$8,334
$7,000
$5,930
$7,500
153
Health Insurance
$64,763
$61,635
$57,509
$62,496
155
Retirement -PERD
$22,780
$22,931
$19,193
$16,839
Total Personal Services
$452,412
$448,028
$365,900
$359,797
Maintenance & Operations:
210
Office Supplies/equip/ computer supplies/GIS
$5,226
$6,200
$3,035
$6,200
218
Equipment (Non Capital)/Safety equip & supplies
$3,488
$8,500
$6,160
$8,500
229
Other Supplies/Janitorial/consumable tools
$2,320
$2,300
$1,826
$2,300
231
Gas & Oil
$8,200
$9,500
$9,216
$9,500
312
Postage & Shipping / Printing
$148
$500
$480
$300
341
Electricity
$39,728
$43,000
$46,859
$43,000
342
Water
$259
$175
$59
$175
344
Natural Gas
$12,984
$13,000
$13,014
$13,000
345
Telephone & Comm., alarms
$21,676
$21,000
$21,392
$21,700
353
Auditing
$2,000
$2,000
$2,000
$2,000
354
Contract Services
$19,588
$18,000
$28,743
$26,000
356
Consultants
$8,930
$10,500
$77
$7,500
357
Impact Fee Study/Review Impact Fees
$2,268
$5,000
$3,921
$0
362
Equipment Maintenance/buildings & radios
$4,833
$6,800
$6,787
$6,800
373
Dues & Training, licenses
$2,514
$2,450
$1,600
$2,500
388
Medical Services
$811
$800
$841
$850
410
Construction Materials
$6,121
$9,000
$1,974
$9,000
425
Materials - Pumps/Lift Stations
$7,936
$12,500
$32,873
$15,000
510
Property & Liability Ins $5,000/$62,000
$25,027
$56,000
$50,621
$67,000
512
Uninsured loss/goodwill expenditures
$16,692
$18,000
$18,813
$18,000
521
Central Garage Transfer
$3,000
$2,500
$2,500
$2,500
522
Administrative Transfer
$54,771
$63,374
$63,374
$63,571
528
Data Processing Transfer
$15,325
$14,697
$14,697
$14,697
532
Office Rent
$7,838
$7,838
$7,838
$7,838
535
Usage charge for 100,000 gallons-Tmmble Creek
$23,170
$25,500
$25,581
$25,500
Total Maintenance & Operations
$294,853
$359,134
$364,281
$373,431
32
SEWER ® OPERATIONS & Billing
FUND: 5310-45443063 0
EXPENDITURE ETA
Capital Outlay: from rates
954 US 93 S. Bypass Utility Relocation Construction
Total Capital Outlay
430633 Capital Outlay -Sewer Equip Replacement funds (10126)
960 Manhole Rehabilitation /Replace Lift Pump # 10 (W. Nicklaus)
Total Equipment Replacement funds
430635 Capital Outlay -Impact Fee funds (10123)
955 Main & Lift Station Upsize
957 Grandview Pump Sta./gravity main
Total Capital from Impact fee funds
610 Debt Service -Principal, Interest, fiscal agent fees
510400
831 Depreciation expense
Total Sanitary Sewer Budget
430620 SEWER BILLING
Personal Services: FTE's
110 Salaries & Wages
153 Health Insurance
155 Retirement - PERD
Total Personal Services
Materials and Services:
215 Office supplies/computers
353 Auditing and other contract services
355 Billing Costs/postage
373 Dues & Training
522 Administrative transfer
528 Data Processing
532 Office Rent
Total Materials and Services
Total Billing Budget
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY011/12
$183,105
$21,650
$0
$0
$183,105
$21,650
$0
$0
$19,815
$0
$0
$0
$19,815
$0
$0
$0
$0
$44,000
$0
$45,000
$553,710
$6,000
$8,028
$0
$553,710
$50,000
$8,028
$45,000
$105,700
$105,375
$105,075
$105,995
$800,000
$800,000
$800,000
$815,000
$2,409,595
$1,784,187
$1,643,284
$1,699,223
1.5
1.5
1.5
1.5
$65,223
$75,471
$72,179
$73,305
$13,608
$14,240
$14,616
$16,805
$4,328
$4,807
$4,541
$4,685
$83,159
$94,518
$91,336
$94,795
$339
$2,500
$583
$2,225
$2,952
$9,000
$2,097
$4,000
$33,877
$24,000
$32,870
$30,775
$977
$1,300
$907
$1,400
$6,884
$7,234
$7,234
$5,803
$22,897
$22,041
$22,041
$22,041
$7,838
$7,838
$7,838
$7,838
$75,764
$73,913
$73,570
$74,082
$158,923
$168,431
$164,906
$168,877
33
FUND: 5310-454-430630
It is the responsibility of the Sewer Maintenance Division to operate and maintain the sewer collection and transmission
system. Maintenance procedures include jet rodding, flushing, TV inspection, mechanical and chemical cleaning
methods as required.
Line Item Detail: SANITARY SEWER
218 Non Capital Equipment/Safety Equip. & Supplies - $8,500
Continuing program of installing fall protection at lift stations where wet wells are accessed through a large,
unprotected access hatch.
354 Contract Services-$26,000
This line item covers the cost of annual contracts, i.e., U-dig fees, generator testing and maintenance, coveralls, and
estimated system repairs. Our maintenance costs have increased due to the age of some of the pumps and generators.
Capital Outlay - Impact Fee funds (10123)
955 Main & Lift Station Upsize - $45,000
Funds required for small city requested upsizing of private development infrastructure.
mpffi�/ i i ' UU
• Operated and maintained 123.5 miles of gravity sewer mains, 19.6 miles of sewer force mains and 41 sewage lift stations.
• Replaced pumps at Lift Station 428 (Amich Dr), Lift Station #21 (12th St. W.), and rebuilt two pumps at Lift Station
#29 (Triple Creek).
FY 2012 BUDGET CONSTRAINTS
By -Pass Pump Grandview Lift Station - $56,000 UNFUNDED Capital Outlay
The Grandview lift station is considered a regional lift station due to the large area it serves. The bypass
pump is the only means of keeping this station functional during any number of station failures, including
pump failure, control failure and loss of manual override, backup power failure, and flooding of the control
well. This bypass pump is a mobile unit, and would serve as backup for any one of the City lift stations.
* Sanitary Liquid Disposal Site - $15,000
This is a structure located at the WWTP which would allow the City's sewer maintenance jet trucks to discharge the solid and liquid waste
collected during sanitary sewer cleaning operations. The liquid waste will be treated in the WWTP. The solids (gravel, mud, sticks,
debris, etc.) will be removed from the structure and placed with the other solid waste collected at the WWTP for off -site disposal
* Manhole & Sewer Main Rehabilitation & Replacement - $15,000
This project would allow for the reconstruction or replacement of sanitary sewer manholes and mains that have deteriorated and are
approaching a potential failure. The sewer crews continually review and record the function of manholes and mains. During this
review, the crews prioritize the potential projects according to the severity of the deterioration.
Remove L.S. #19 (Blue Heron) & L.S. #28 (Cottonwood), install main to L.S. #29 - $125,000
34
WASTEWATER TREATMENT PLANT
FUND: 531045 5-430640
Personal Services: FTE's
110 Salaries & Wages
112 Severance
121 Overtime
153 Health Insurance
155 Retirement - PERD
Total Personal Services
Maintenance & Operations:
210 Office Supplies/equip/computers
218 Safety Equipment & Supply
225 Alum
226 Chemicals
229 Other Supplies/janitorial/consumable tools/equip rental
231 Gas & Oil
312 Postage & Shipping
336 Licenses and Fees
341 Electricity
342 Water
344 Natural Gas
345 Telephone & Alarms
353 Auditing
354 Contract Services -Glacier Gold
355 Other Contract Services
356 Consultant - Electrical Engineer
357 Impact Fee Study/Review Impact Fees
358 Consultant - TMDL
360 Maintenance Service -mist.
366 Building Maintenance
373 Dues, Training & Training Materials
388 Medical Services
510 Property & Liability Insurance $32,500/$10,000
521 Central Garage Transfer
522 Administrative Transfer
528 Data Processing Transfer
Total Maintenance & Operations
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY011/12
7.2
6.05
6.05
5.90
$373,817
$382,859
$326,265
$361,807
$8,800
$12,160
$0
$20,877
$20,000
$20,292
$21,000
$64,914
$66,146
$56,957
$65,761
$24,874
$23,932
$23,199
$22,469
$484,482
$501,737
$438,873
$471,036
$3,560
$5,000
$2,410
$5,000
$1,714
$1,500
$3,017
$2,500
$20,156
$35,000
$15,368
$30,000
$7,738
$12,000
$14,659
$12,000
$5,533
$7,000
$6,130
$6,500
$12,545
$11,000
$10,527
$11,000
$231
$400
$367
$300
$6,703
$8,000
$6,646
$10,000
$168,619
$200,000
$159,496
$170,000
$5,344
$7,500
$5,475
$6,500
$50,002
$60,000
$52,717
$55,000
$5,179
$6,000
$4,292
$5,500
$2,750
$2,750
$2,750
$2,750
$128,712
$123,000
$106,814
$123,000
$36,164
$38,000
$34,162
$38,000
$13,674
$19,000
$19,609
$25,000
$8,930
$5,000
$0
$0
$1,075
$15,000
$0
$15,000
$7,042
$15,000
$12,169
$18,000
$2,246
$2,300
$2,053
$2,300
$5,689
$11,300
$8,528
$9,100
$482
$500
$806
$550
$46,941
$52,000
$51,379
$42,500
$4,000
$3,500
$3,500
$4,000
$95,228
$105,424
$105,424
$122,598
$19,504
$18,705
$18,705
$18,705
$659,761
$764,879
$647,003
$735,803
35
WASTEWATER TREATMENT PLANT
FUND: 5 310-45 5 -43 0 640
430640 Capital Outlay: Operating Funds
940 Nitrogen Removal Improvements
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY011/12
$0 $0 $0 $30,000
430644 Capital Outlay: BONDED, Replacement & Impact Fee funds
933 WWTP-eng,constr./Impact fee (10124) $119,090 $0 $0
935 Plant closeout -final inspection (10125) $400,000 $25,000 $10,895 $0
Total WWTP CONSTRUCTION $519,090 $25,000 $10,895 $0
430645 WWTP Replacement Funds: Evg (10125)
362 Equipment Maintenance
940 Machinery & Equipment Capital
Total Replacement Funds
490210
610/620 Debt Service (see debt page)
831 *Deprec./Replacement Reserve -Evergreen
Depreciation expense (non cash)
Subtotal WWTP
430646 LABRATORY OPERATIONS FTE's
Personal Services:
110 Salaries & Wages
153 Health Insurance
155 Retirement - PERD
Total Lab Personal Services
430646 Laboratory Maint. & Operations:
210 Office Supplies/Computers/other supplies
218 Equipment (FYI I Refrigerator $7,000)
222 Lab Supplies
312 Postage & Shipping
349 Lab services /Newly Mandated Pretreatment Testing
362 Equipment Maintenance
373 Dues & Training, licenses
Subtotal Laboratory M & 0
$57,901
$26,367
$40,000
$20,000
$57,024
$14,588
$80,000
$173,500
$84,268
$60,000
$71,612
$253,500
$1,249,268 $1,251,850 $1,251,850 $1,246,735
$419,375 $411,599 $411,599 $411,599
$1,424,368 $0 $1,425,000 $1,425,000
$4,840,612 $3,015,065 $4,256,832 $4,573,673
2.2
2.0
2.0
2.0
$127,328
$114,233
$113,134
$113,243
$17,702
$19,226
$16,505
$18,095
$7,937
$6,997
$7,003
$6,997
$152,967
$140,456
$136,642
$138,335
$98
$1,850
$1,904
$1,850
$7,597
$11,000
$7,920
$3,000
$8,211
$10,000
$7,347
$9,000
$0
$500
$405
$500
$16,315
$20,000
$14,885
$20,000
$1,742
$1,300
$3,923
$4,500
$2,994
$3,000
$1,811
$2,700
$36,957
$47,650
$38,195
$41,550
TOTAL SEWER TREATMENT & LAB $5,030,536 $3,203,171 $4,431,669 $4,753,558
36
WASTEWATER TREATMENT PLANT
FUND: 5 310-455-43 0640
The Wastewater Treatment Plant Facility is responsible for treating domestic wastewater to meet the discharge permit issued
by the Montana Department of Environmental Quality. The treated wastewater is discharged to Ashley Creek in accordance
with specific limitations, requirements, and conditions.
Facility Maintenance: 9 buildings, 55 pumps, 14 gear reducers, 24 mixers, 6 large & 12 small submersible pumps, 1 scum buster
pump, 210 valves of all sizes, 5 air compressors, I electric generator, 2 gas boilers, 4 make-up air units, 8 ventilation fans,
16 electric heaters, 3 air conditioners, 3 gas heaters, 16 sand filters, (5) 125 hp air blowers, 17 auto electric valves, 20 flow meters,
15 gas detectors, 4 programmable logic controllers, 2 ultraviolet light disinfection units, 5 clarifiers, 13 bio-cells, 1 equalization tank,
3 digesters, 1 fermenter tank, 2 dissolved air floatation tanks, 2 belt presses, 15,000 gal. Alum tank, 2 pickups and 3 sludge hocks.
FY 2012 BUDGET HIGHLIGHTS
Line Item Detail - Wastewater 'Treatment Plant
355 Other Contract Services - $38,000
Rag /grit and landfill biosolids disposal fees and other contract services.
356 Consultant - Electrical Engineer - $25,000
The dissolved oxygen control and PID loop programming are antiquated programs installed in 1992 and need to be updated
because of the modernized equipment and ongoing troubleshooting on PLC's and communications.
358 Consultants - Total Maximum Daily Load (TMDL) / Permit - $15,000
The State of Montana is under Federal Court order to develop a TMDL for pollutants flowing
from the Flathead basin into Flathead Lake. These TMDL restrictions have potentially very serious consequences for
the City's historical ability to drain storm waters to Flathead tributaries and its community wastewater to Ashley creek.
A TMDL that is unreasonably restrictive could greatly impair the City's ability to grow and would greatly raise the cost of
treating community wastewater and storm water discharges. We have engaged an experienced consultant to provide
assistance to the City for working with MDEQ to develop a satisfactory TMDL. This budget item also includes funds for
potential legal costs related to the TMDL issue.
Capital Outlay: Operating Funds
940 Nitrogen Removal Improvements $30,000
Starting Jan 1, 2012 the City of Kalispell W WTP will have a new Total Nitrogen limit of 286 pounds per day on our final effluent.
In order to meet the new restricted permit requirement we will be installing submersible mixers to optimize the denitrification zone.
430645 Capital Outlay - Replacement Funds
940 Machinery & Equipment Replacement Fund - $173,500
$5,500 Back-up Flow Monitoring Stations
$11,000 Replace Conveyor Belt Chain
$150,000 Primary Digester Lid Engineering
$7,000 Secondary Digester Valve Replacements
37
WASTEWATER TREATMENT PLANT
FUND: 5 310-455-430640
OBJECTIVES: WWTP
1. Monitor and adjust the wastewater treatment process to meet the discharge permit; monitor Ashley Creek for flow above
the plant and dissolved oxygen above and below the plant.
2. Perform a minimum of 6,200 laboratory analyses per year to monitor and control the biological nutrient removal process;
perform analyses of specific parameters to meet the discharge permit requirements.
3. Continue efforts to reduce the inflow into the Plant which occurs during rainfall and snow melt events.
4. Continue work on the Pretreatment Program to control wastewater quality; monitor the sludge for heavy metals and nutrients to
insure that it is acceptable for disposal.
5. Perform work orders (approximately 1500 per year) to keep equipment and processes functioning properly; perform equipment
repairs and respond to alarms quickly so the treatment process is not interrupted.
6. Continue public relations (tours and articles) to educate the public on this unique process and the excellent quality of the treated
wastewater.
7. Optimize nutrient removal in preparation for pending Nitrogen Limits January 1, 2012.
FY 2011 BUDGET ACCOMPLISHMENTS
• Continued fine tuning operations following the 2 year Wastewater Treatment Plant expansion. Expansion increased the plant capacity 75%
from 3.1 MGD to 5.4 MGD.
• Maintained & corrected equipment information to the new electronic Operations and Maintenance manuals on plant server.
• Installed new 12" & 8" plug valve in 2nd Digester, and replaced atrium windows
Overhauled B.F.P. gearbox, Installed M.L.R. sump pump spray system, installed new 10" swing check on lift pump #2.
• Rehabed Fermenter coatings and mechanical equipment for 1 year operations warranty.
• Continued efforts on the Total Maximum Daily Load (TMDL) development with the Montana State DEQ and USEPA.
• Continued Pretreatment Program development and completed the Laboratory Quality Assurance plan.
• Laboratory personnel proficiency rating was 100%.
• One laboratory personnel passed the State water examination and is now a Certified Water Operator in training.
• Upgraded P.I.D. control loop for plant air blowers.
38
SEWER- OPERATIONS,
FUND: 5310
11101 I'll IM ■ 1 1
490204 Debt Service-2004 bonds: (HWY 93 So.)
610 Principal
620 Interest/fiscal agent fees
630 Fiscal Agent Fees
Total Debt Service Sanitary Sewer
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$61,000
$63,000
$63,000
$66,000
$44,400
$42,075
$42,075
$39,695
$300
$300
$0
$300
$105,700
$105,375
$105,075
$105,995
WASTEWATER TREATMENT PLANT
490210
Debt Service-2002 bonds
610
Principal
$220,000
$230,000
620
Interest
$18,230
$9,430
630
Fiscal Agent Fees
$0
$300
490215
Debt Service-SRF Loan 1991
610
Principal
$250,000
$261,000
620
Interest
$34,400
$24,300
490227
Debt Service-SRF Loan (new construction)
610
Principal
$207,000
$215,000
620
Interest
$519,638
$511,820
Total Debt Service WWTP
$1,249,268
$1,251,850
Total Sewer Fund debt service
$1,354,968
$1,357,225
39
$230,000 $0
$9,430 $0
$300 $0
$261,000 $271,000
$24,300 $13,760
$215,000 $460,000
$511,820 $501,975
$1,251,850
$1,356,925
$1,246,735
$1,352,730
STORM SEWER
FUND: 5349453-430246
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10J11
FY11/12
BEGINNING CASH
10100
CASH: Operating
$819,511
$1,011,348
$966,686
$1,205,923
10120
Cash, Impact Fees
$623,470
$454,667
$454,667
$573,530
10122
Cash, Capital Reserve
$140,000
$140,000
$140,000
$140,000
10127
Cash, Emergency Reserve
$25,000
$25,000
$25,000
$25,000
10190
Cash, Designated for Equipment Replacement
$120,000
$160,000
$160,000
$200,000
10193
Cash, Designated Capital Projects
$265,844
$315,844
$315,844
$365,844
Adjustments to Cash - A/R, Comp Abs.
($10,201)
$0
$13,391
Total Cash
$1,983,624
$2,106,859
$2,075,588
$2,510,297
REVENUES
343370
Storm Assessments -billed (10100)
$713,042
$735,000
$727,689
$730,000
Assessments -designated for equipment (10190)
$40,000
$40,000
$40,000
$40,000
Assessments -designated for capital projects (10193)
$50,000
$50,000
$50,000
$50,000
334040
Petro Tank/Monitory Reimbursment (10100)
$88,901
$20,000
$21,469
$0
343035
Permit fees & other Charges for Service (10100)
$6,248
$4,000
$5,003
$1,500
363040
Penalty & Interest (10100)
$4,445
$3,500
$9,818
$7,500
371010
Interest (10100)
$32,295
$20,000
$26,389
$22,000
343033
Impact Fees (10120)
$240,479
$190,000
$118,863
$100,000
Impact Fee 5% Admin (10100)
$12,657
$10,000
$6,256
$5,000
Total Revenue
$1,188,067
$1,072,500
$1,005,487
$956,000
Total Available
$3,171,691
$3,179,359
$3,081,075
$3,466,297
EXPENSES
EXPENSES FROM RATES (10100)
$655,550
$750,554
$570,778
$1,034,101
Capital Outlay -impact fee (10120)
$409,282
$35,000
$0
$30,000
Capital Equipment -replacement (10190)
$45,000
Depreciation (non -cash expense)
$225,000
$225,000
$225,000
$260,000
Total Expenses
$1,289,832
$1,010,554
$795,778
$1,369,101
add back depreciation
$225,000
$225,000
$225,000
$260,000
ENDING CASH
10100
Cash, Operating
$1,011,348
$1,053,294
$1,205,923
$937,822
10120
Cash, Impact Fees
$454,667
$609,667
$573,530
$643,530
10122
Cash, Capital Reserve (target $140,000)
$140,000
$140,000
$140,000
$140,000
10127
Cash, Emergency Reserve (target $25,000)
$25,000
$25,000
$25,000
$25,000
10190
Cash, Designated Equipment Replacement
$160,000
$200,000
$200,000
$195,000
10193
Cash, Designated Capital Projects
$315,844
$365,844
$365,844
$415,844
$2,106,859
$2,393,805
$2,510,297
$2,357,196
$40,000 designated for equipment replacement; $50,000 designated to Capital Projects
40
STORM SEWER
FUND: 5349-453-430246
� � r
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
Personal Services
$406,938
$445,115
$409,523
$441,443
Materials and Services
$160,001
$195,439
$155,955
$187,958
Capital Improvements -rates
$88,611
$110,000
$5,300
$404,700
Total Expenses from Rates
$655,550
$750,554
$570,778
$1,034,101
Capital Outlay - Impact Fees (10120)
$409,282
$35,000
$0
$30,000
Capital Equipment -Replacement $ (10190)
$0
$0
$0
$45,000
Depreciation
$225,000
$225,000
$225,000
$260,000
GRAND TOTAL
$1,289,832
$1,010,554
$795,778
$1,369,101
The Storm Sewer Maintenance Division is responsible for the maintenance and operation of the Stonn
water collection, transmission, detention and disposal facilities of the City of Kalispell. The purpose of
this system is to collect and properly dispose of storm water from snow melt, rainfall and other sources
without going through the wastewater treatment plant. The division maintains over 34 miles of stone water
facilities including catch basins, inlet, culverts, storm drains, detention basins and outfalls.
Rates 2011-2012 (no change)
VACANT LAND 0.002880 capped at $250.90
RESIDENTIAL PROPERTY 0.005569 capped at $121.29
Non-residential improved:
90% Covered 0.009990
100% up to Covered 0.012488
41
STORM SEWER
FUND: 5349-45 3 -43 0246
1 i 1
Line Item Detail: STORM SEWER FUND
430246 Capital Outlay: from rates (10100)
952 Storm Drain Correction - $100,000 (Carryover $75,000, New Appropriation $25,000)
The goal of this project is to provide design and construction for areas in the City that are in need of storm drainage
systems and storm drainage system upgrades. Some of these areas had old storm sewers draining into the sanitary sewer.
Areas in sections of the City that have extensive ponding at the intersection caused from minor rain events.
954 South Meadows Phase I Design & Construction - $304,700
The propose of this project is to relieve compounding drainage issues due to drainage areas (ditches, swales, outfalls)
being eliminated by residential use. This is phase I of a three phase project that when completed will relieve the flooding and
ponding in the subdivision (Pd. STX-34)
430248 Capital Outlay: from impact fees (10120)
960 Stormwater Facility Upsizing - $30,000
Funds required for small city requested upsizing of private development infrastructure.
430249 Capital Outlay: from replacement (10190)
940 Machinery & Equipment/vehicles - $45,000
$45,000 - 1 Ton Truck w/Service Body & Lift Gate
• Maintained 61.8 miles of storm sewer mains.
• Completed the South Meadows Survey project.
• DEQ audited our Stormwater Management Program. The City received excellent reviews and no violations.
• Implemented MS4 required programs, i.e., inspections, evaluation, training, and reporting.
• Developed and implemented two-day Erosion and Sediment Control training course.
• Eliminated illegal sanitary connections to the stornwater system through the Illicit Discharge Detection and Elimination Program.
• Completed and implemented a Pollution Prevention Good Housekeeping Program for Municipal Activities and Facilities.
42
S'TORM SEWER
FUND: 5349-453-430246
Personal Services:
110
Salaries & Wages
112
Severance
121
Overtime
153
Health Insurance
155
Retirement
Subtotal Personal Services
Maintenance & Operations:
210 Office Supplies/ Equip./computer/GIS
218 Equipment (non capital)/ Safety Equip & Supplies
229 Other Supplies/Consumable tools
231 Gas & Oil
345 Telephone & Communication
353 Auditing
354 Contract Services
356 Storm water Reg Compliance Program/Permit
357 Facility Plan Phase II'08 / Rate Study'09
358 Impact Study'08 / Review Impact Fees'09/Consultants
359 Consultants/TM DL/Pen-nit
360 Repair & Maint. Services
362 Groundwater Monitoring
371 Curb & Gutter
373 Dues & Training
388 Medical Services
410 Construction materials
510 Liability Ins. $8,500
521 Central Garage Transfer
522 Administrative Transfer
528 Data Processing Transfer
530 Lease Payments/BNSF
532 Office rent
Subtotal materials & services
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
6.20
$325,179
$3,666
$56,978
$21,115
6.4
$347,937
$4,400
$4,500
$66,241
$22,037
6.4
$314,949
$13,004
$938
$59,817
$20,815
6.45
$333,163
$7,000
$5,000
$75,239
$21,041
$406,938
$445,115
$409,523
$441,443
$8,285
$9,600
$952
$9,100
$3,370
$3,500
$186
$3,500
$930
$2,200
$559
$2,200
$8,103
$10,500
$8,410
$10,500
$832
$750
$853
$850
$600
$600
$500
$600
$4,342
$6,200
$1,517
$6,200
$17,672
$25,500
$26,638
$20,000
$16,034
$8,000
$0
$8,000
$0
$7,000
$10,689
$7,000
$0
$15,000
$22,071
$15,000
$1,850
$1,500
$2,358
$1,500
$24,654
$26,000
$11,530
$25,000
$7,504
$5,000
$5,827
$5,000
$2,560
$3,500
$3,113
$3,500
$0
$250
$185
$250
$105
$10,000
$353
$10,000
$9,282
$8,500
$7,557
$8,500
$2,500
$2,500
$2,500
$2,500
$32,848
$31,957
$31,957
$30,376
$5,573
$5,344
$5,344
$5,344
$5,119
$4,200
$5,018
$5,200
$7,838
$7,838
$7,838
$7,838
$160,001
$195,439
$155,955
$187,958
43
STORM SEWER
FUND: 5 349-453-430246
EXPENSE TAIL-C®ntt.
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
430246
Capital Outlay: from rates (10100)
940
Machinery & Equipment / vehicles
$0
$0
$0
$0
952
Storm Drain Correction funds
$15,000
$100,000
$0
$100,000
954
South Meadows Phase I Design & Constr. (surveyed FYI
$0
$10,000
$5,300
$304,700
958
Stillwater & Willow Glen Construction (design FY08/09)
$73,611
$0
$0
$0
Subtotal Capital from rates
$88,611
$110,000
$5,300
$404,700
430248
Capital Outlay: Impact Fee $ (10120)
958
Stillwater & Willow Glen Construction
$246,868
$5,000
$0
$0
959
Southeast Storm Drain Improvements Phase I
$162,414
$0
$0
$0
960
Stonnwater Facility Upsizing
$0
$30,000
$0
$30,000
Subtotal from Impact fee funds
$409,282
$35,000
$0
$30,000
430249
Capital Outlay: from replacement $ (10190)
940
Machinery & Equipment / vehicles
$0
$0
$0
$45,000
$0
$0
$0
$45,000
510400
Depreciation:
831
Depreciation:
$225,000
$225,000
$225,000
$260,000
TOTAL Storm Sewer
$1,289,832
$1,010,554
$795,778
$1,369,101
44
SOLID WASTE
FUND: 5510-460430840;430845
PROJECTED VENUE AND FUND SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
BEGINNING CASH
10100
CASH: operating
$210,382
$274,647
$275,863
$400,630
10120
*Replacement Account
$35,624
$135,624
$135,624
$235,624
Total Cash
$246,006
$410,271
$411,487
$636,254
REVENUES
343410
Assessments
$761,522
$771,500
$800,162
$808,000
363040
Penalty & Interest
$5,882
$3,500
$5,451
$3,500
371010
Interest Earnings
$2,983
$3,500
$4,413
$3,500
Change in A/R, Comp. Abs.
$5,951
$0
($16,131)
$0
Total Revenue
$776,338
$778,500
$793,895
$815,000
Total Available
$1,022,344
$1,188,771
$1,205,382
$1,451,254
EXPENSES
Total Expenses from Rates (10100)
$610,857
$677,817
$569,128
$716,488
Capital Outlay -replacement (10120)
$0
$0
$0
$220,000
*Depreciation/Replacement Fund
$100,000
$100,000
$100,000
$125,000
Total Expenses
$710,857
$777,817
$669,128
$1,061,488
add back transfer to replacement account
$100,000
$100,000
$100,000
$125,000
ENDING CASH
10100
Operating
$275,863
$275,330
$400,630
$374,142
10120
*Replacement Account
$135,624
$235,624
$235,624
$140,624
Total Cash
$411,487
$510,954
$636,254
$514,766
FY 11/12 - Increased designated replacement from $100,000 t0 $125,000
45
3MID WASTE
FUND: 5510-460-430840;43 0845
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
Personal Services
$448,966
$458,981
$395,653
$460,962
Materials and Services
$161,891
$218,836
$173,475
$215,526
Capital Outlay
$0
$0
$0
$40,000
Total M & O from Rates
$610,857
$677,817
$569,128
$716,488
Capital Outlay From Replacement Funds
$0
$0
$0
$220,000
Depreciation & Replacement
$100,000
$100,000
$100,000
$125,000
$710,857 $777,817 $669,128 $1,061,488
The Solid Waste Operating Division is responsible for the collection, conveyance, and disposal of all refuse
accumulated within the city in an efficient and sanitary manner.
The City currently collects refuse from 5,582 residential and commercial accounts.
GARBAGE RATES
The garbage rates:
Residential: $111.00 per year
Non -Residential:
300 Gal.
350 Gal.
400 Gal.
Current
Current
Current
DUMPSTER Pick up
Rates
Rates
Rates
1 Weekly
$338.00
$375.00
$411.00
2 Weekly
$558.00
$631.00
$704.00
3 Weekly
$828.00
$938.00
$1,047.00
46
SOLID WASTE
FUND: 5 510-460-430840;43 0845
Personal Services: FTE's
110 Salaries & Wages
112 Severance
121 Overtime/Call outs
153 Health Insurance
155 Retirement - PERD
Total Personal Services
Materials and Services:
213 Office Equip/ computer equip & supplies
218 Non Capital Equip.- Garbage Containers
229 Other Supplies/Safety equip/Consumable tool
231 Gas and Oil
341 Electricity
344 Natural Gas
345 Telephone
354 Contract Services
362 Equipment Maintenance & Supplies/radios
366 Building Maintenance
373 Dues & Training
388 Medical services
510 Property & Liability Insurance $2,500/$10.
512 Uninsured Loss - Deductible
521 Central Garage Transfer
522 Administrative Transfer
528 Data Processing Transfer
532 Office Rent
Total M & O
430845 Wash bay/Materials & Services
224 Janitorial Supplies
341 Electricity
342 Water
344 Natural Gas
360 Repair & Maint Services/building maint
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
7.60
7.35
7.25
$358,158
$361,733
$303,958
$351,409
$4,789
$5,500
$3,686
$9,500
$2,802
$7,500
$64,743
$65,453
$64,477
$74,749
$22,379
$22,295
$19,627
$21,805
$448,966 $458,981 $395,653 $460,962
$461
$3,500
$2,424
$3,500
$4,206
$25,000
$12,212
$20,000
$2,470
$5,400
$4,196
$5,500
$32,806
$47,000
$41,466
$50,000
$1,593
$1,600
$1,681
$1,700
$1,477
$7,000
$3,304
$4,000
$625
$700
$424
$700
$10,758
$12,000
$3,373
$12,000
$6,155
$3,700
$5,675
$5,700
$1,667
$2,500
$1,437
$2,500
$777
$2,500
$449
$2,500
$606
$550
$313
$500
$13,749
$12,500
$10,008
$12,500
$0
$6,500
$0
$6,500
$26,000
$26,000
$26,000
$26,000
$30,683
$29,995
$29,995
$29,835
$11,145
$9,353
$9,353
$9,353
$7,838
$7,838
$7,838
$7,838
$153,016
$203,636
$160,148
$200,626
$0
$350
$68
$350
$3,139
$3,000
$3,261
$3,200
$438
$350
$491
$350
$3,627
$9,500
$8,870
$8,500
$1,671
$2,000
$637
$2,500
$8,875 $15,200 $13,327 $14,900
47
SOLID WASTE
FUND: 5 510-460-43 0840;430845
EXPENSE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
430840 Capital Outlay: (10100) from rates
940
Machinery & Equipment
$0
944
Garbage Truck 15%
$0
$0
430840
Capital Outlay: Replacement funds (10120)
944
Garbage Truck 85%
$0
Subtotal Capital Outlay
$0
510400
Depreciation (fund Replacement account $125,000)
831
Depreciation expense
$100,000
$0 $0 $0
$0 $0 $40,000
$0 $0 $40,000
$0 $0 $220,000
$0 $0 $220,000
$100,000 $100,000 $125,000
Total Solid Waste $710,857 $777,817 $669,128 $1,061,488
FY 2012 BUDGET HIGHLIGHTS
Line Item Detail: Solid Waste Fund
Capital Outlay: $40,000 -Operating Funds (10100) & $220,000 - Replacement Funds (10120)
944 Machinery & Equipment - $260,000
$260,000 - Side Ann Garbage Truck
F'Y 2011 BUDGET ACCOMPLISHMENTS
® Restructured solid waste schedules and routes to improve efficiency, customer service,
and lower costs.
48