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Budget 2004-2005
CITY OF KALISPELL MONTANA vW412r." BUDGET DOCUMENT FISCAL YEAR 2004-2005 Adopted by Resolution 4919 CITY OF KALISPELL BUDGET INDEX-FY2005 BUDGETMESSAGE............................................................................................................ - EXHIBITS............................................................................................................................................. 9 - 15 GENERAL FUND REVENUE DETAIL............................................................................................. 16 - 17 GENERAL FUND EXPENDITURE SUMMARIES........................................................................... 18 - 19 RECAP OF FUND POSITION............................................................................................................. 20 - 21 GENERAL GOVERNMENT: 22 400 GENERAL GOVERNMENT......................................................................................................... 23 - 24 401 CITY MANAGER.......................................................................................................................... 25 - 27 40IPERSONNEL..............................................................................................__.............................. 28 - 30 402 CITY COUNCIL............................................................................................................................ 31 - 32 402 CITY CLERK................................................................................................................................. 33 - 34 403 FINANCE....................................................................................................................................... 35 - 37 404 CITY ATTORNEY........................................................................................................................ 38 - 40 406 CITY COURT................................................................................................................................ 41 - 42 412 CITY HALL MAINTENANCE..................................................................................................... 43 - 44 420 ZONING DEPARTMENT.............................................................................................................45 - 46 6030 DATA PROCESSING...................................................................................................................47 - 50 PUBLIC SAFETY: 51 - 52 413 POLICE......................................................................................................................................... 53 - 60 2916 POLICE DRUG ENFORCEMENT.............................................................................................. 61 - 63 2917 UNIVERSAL POLICE GRANT................................................................................................ 64 - 66 2919 LAW ENFORCEMENT BLOCK GRANT.................................................................................. 67 - 69 1001 ON -BEHALF PAYMENTS-RETIREMENT............................................................................... 70 - 71 4150 FIRE STATION CONSTRUCTION......................................................................................... 72 - 73 416 FIRE DEPARTMENT.................................................................................................................. 74 - 79 2957 FEMA GRANT............................................................................................................................ 80 - 82 5410 AMBULANCE............................................................................................................................. 83 - 87 2394 BUILDING CODE ENFORCEMENT......................................................................................... 88 - 91 PUBLIC WORKS: 92 - 94 410 PUBLIC WORKS ADMINISTRATION ....................................................................................... 95 - 96 410 CENTRAL GARAGE........................................................................ ...... 97 - 99 421 SPECIAL STREET MAINTENACCE/ STREET DEPT. / SIGN & SIGNAL .......................... 100 - 106 2420 GAS TAX ........................ .............. ........ ......... ................... ....... ............. ....... ...................... I .... . 107 - 110 2400 LIGHT MAINTENANCE....... ...................... .......... ............. - .... - ........... ......... ............ I 11 - 113 2401 DECORATIVE LIGHTS.......................................................................................................... 114 - 116 4290 SIDEWALK AND CURB CONSTRUCTION........................................................................ 117 - 119 2825 MT, AIR & CONGESTION GRANT-.................................................................................... 120 - 122 5210 WATER................................................................................................................................... 123 - 130 5210 WATER BILLING................................................................................................................... 131 , 133 5310 SEWER OPERATING ... .... -.................................................................................................... 134 - 139 5310 WASTEWATER TREATMENT PLANT............................................................................... 140 - 144 5310 WWTP/SEWER DEBT SCHEDULE............................................................................................... I45 5310 SEWER BILLING................................................................................................................... 146 - 147 5349 STORM SEWER...................................................................................................................... 148 - 153 5510 SOLID WASTE....................................................................................................................... 154 - 158 PARKS & RECREATION: 159 - 161 436 PARKS MAINTENANCE................................................................... ......... ..... 162 - 166 436 RECREATION PROGRAMS.................................................................................................... 167 - 169 436 YOUTH CAMPS............................................................................................................. ..... 170 - 172 436 SPORTS........................................................................... ....173 - 175 2215 AQUATIC FACILITY............................................................................................................. I76 - 178 2210 PARK IN LIEU........................................................................................................................ 179 - 181 2600 URBAN .FORESTRY DISTRICT.. .................................. ............ - .................. ....... - 192 - 18S 2927 MONTANA CULTURAL ARTS GRANT..............................................................................186 - 187 2975 ISTEA....................................................................................................................................... 188 -- 190 4102 POOL CONSTRUCTION........................................................................................................191 - 192 COMMUNITY DEVELOPMENT; 193 2185 TAX INC 2EMENT-AIRPORT............................................................................................... 194 - 197 2188 TAX INCREMENT-WESTSIDE............................................................................................. 198 - 200 2880 COMMUNITY DEVELOPMENT/LOAN REVOLVING. ....................... .............................. 201-- 203 2886 UDAG-PLANNING AND DEVELOPMENT.........................................................................204 — 208 2887 RURAL DEVELOPMENT GRANT ....................... ....... .............. .................... --- ........... ....... 209 - 210 2940 CDBG FIRST TIME HOME BUYER..... ............................ -- ...................... ............ - ......... - 211 - 213 2892 COURTYARD MAINTENANCE FUND................................................................................ 214 - 216 OTHER BUDGETS: 217 2170 AIRPORT................................................................................................................................. 218 - 220 3000 DEBT SERVICE (Sidewalk & Curbs, STD=s)......................................................................... 221 - 223 3010 G. O. BOND- NEW POOL DEBT SERVICE........................................................................ 224 - 225 3188 STREAM DEBT SERVICE FUND......................................................................................... 226 - 228 2372 HEALTH FUND -PERMISSIVE LEVY...............................................................229 -231 2360,2370, 2380 COMPREHENSIVE INSURANCE, HEALTH, RETIREMENT ................................232 6050 SELF INSURED HEALTH FUND—.. .... ........... ...................... ...................... ....... 233 - 235 COMPONENT UNITS: 2250 TRI-CITY PLANNING............................................................................................................ 236 - 238 5720 PARKING COMMISSION.................................................................................................0....239 — 241 2700 BUSINESS IMPROVEMENT DISTRICT...... .... - ...... ........................................ -- ... ......... - 242 - 243 A Chart - Fund Balance Comparison since 1989 B History of Full time Equivalent Employees -FTE C Administrative Transfer Formula D Chart- Total City Budget E Chart - General Fund Expenditures & General Fund Revenues F Mill Levy - 5 Year History and F Y2005 G Mill Levy Calculation City of Kalispell Post Office Box 1997 - Kalispell, Montana 599€13-1997 - Telephone (406) 758-7000 Fax - (406) 758-775$ DATE: August 16, 2004 REPORT TO: City Council Members: Mayor Pam Kennedy, Jim Atkinson, Kari Gabriel, Bob Hafferman, Bob Herron, Randy Kenyon, Duane Larson, Hank Olson, Jayson Peters, and the Citizens of Kalispell. FROM: Amy Robertson, Finance Director SUBJECT: Fiscal Year 2005 Budget Final I am pleased to submit the Final Budget document for Fiscal Year 2004/2005. The budget was prepared under the guidance of Chris Kukulski, the previous City Manager. It was approved at his final council meeting August 16`h and as such his narrative is brought forward from the preliminary budget with the necessary changes to update. The budget is a plan to meet community needs through effective use of the City's available resources. The City's budget preparation and presentation is based on the foundation of Kalispell's vision "Building a Community that Expects Excellence." In February, each department presented their goals and obicetives to the City Council in order to ensure their compliance with the City's mission of providing "...services, resourrces, and a competitive environment" that enhances the "...quality of life for all citizens" of Kalispell. We have worked collectively to simplify the budget document and process over the past three years. Together, we have made our review open and collaborative, enhancing the participation of the council and staff throughout each department. Our goal is to make the budget document easier to understand in an effort to improve accountability. We have closed the Special Revenue Funds for Health Insurance, Retirement and Comp. Insurance into the General Fund to better show the cost of each department and to simplify the .mill levy calculation. The budget reflects three directives and twelve overriding goals: 1) The mill levy will be increased to include the inflationary adjustment permitted within the state's mill levy value formula (estimated to be 122% or 1.55 mills). 2) The number of mills necessary to hire three additional firefighter/paramedics will be added (we estimate that this will require seven (7) additional mills). 3) Create a special fund to resolve the City's space needs (i.e. police, parks & rec., building, etc.) Utilizing the States inflationary adjustment will increase the City's revenue by approx. $40,950 and though this is helpful it falls well short of the actual increased cost to operate the city as a result of inflation for standard maintenance and operations. As an example, salaries within the general fund's three labor contracts will increase cost by approx. $100,000. In order to continue providing exceptional public safety services the City will begin the construction of the first fire sub -station during the 2005 construction season. The hiring of nine firefighter/paramedics is being phased in over the next three fiscal years with three included in this budget. Seven mills are necessary to cover the cost of these personnel. Under our current mill levy cap the city could hire at most two more firefighter/paramedics. Unless we experience an explosion in taxable values, we will be four firefighters short to meet the estimated demand for services upon the opening of the fire sub -station. The third directive is not funded in the budget and I see no feasible way to set aside funds for space needs based on the daily demands and costs for services. Realistically, this issue can only be funded through a voter supported general obligation bond. In addition to the three directives the budget is based on twelve goals and objectives that were accepted by the City Council. 1) Begin construction of the City's first fire sub -station by 2005 2) Implement Facility Plan recommendations for the 2005 fiscal year 3) Implement and fund the Salary Study -phase in over 2 years. 4) Evaluate Health Insurance alternatives (create state wide municipal system) 5) Fund 50% of the annual capital equipment depreciation 6) Use cost based fees (the cost causer pays the cost) 7) Fund financial policies as created in the 2003 utility rate study S) Fund 5% of compensated absences 9) Implement the Growth Policy 10) Continue annexations of properties receiving one or more City services 11) Pursue local option tax legislation 12) Develop a master plan for downtown The budget includes funding for the site selection and design phase of the fire sub -station at an estimated cost of $250,000. Also all of the proposed improvements are included within the water, sanitary sewer and storm sewer funds as recommended for 2005, within the facility plan. The funding of these capital projects was put in place when the city adopted the recommended utility rates and system development charges in 2004. Each service provided is dependent on the individuals that work for the citizens of Kalispell. Each department is truly breaking new ground to build a community that expects excellence. Public safety services are unmatched by any departments in the State: utility services are well planned and are prepared to meet the needs of today's residents and those projected to move in over the next twenty years; parks and recreation programs are exploding with customers who are utilizing the programs; community development's success in job creation and grant applications is bringing hundreds of thousands of dollars to the community annually; and, our finance department is the first in the State to implement GASB 34 in house, while receiving an unqualified audit for 2002/03 fiscal year. Our team of administrators and personnel are truly exceptional and must be compensated competitively in order to retain and hire top level personnel. As a result, the 2004 Fox/Lawson Compensation study is also being implemented in phases. Municipal services are labor intensive and the public expects, as they should, to receive superior service from each of the City's departments. Health insurance increases prompted the city to get out of the self-insurance business and enter into a fully funded plan with Blue Cross July I52. It is absolutely urgent that the proposed new plan to join forces with all cities and towns in Montana be successful. 2 With the exception of the general fund and ambulance, all other funds have met goals five and eight by funding depreciated equipment and compensated absences at the targeted levels. Goals six and seven have resulted in increases to fees for solid waste and street services. The City has increased its road mileage by approx. 280Y% over the past ten years (15 miles) with the first additional street employee being added in over ten years. Goals nine, ten and eleven do not need capital funding but will take a considerable amount of staff time in order to be completed. These goals are at the top of the priority list of scheduled work orders and projects. And finally, our twelfth goal is a collaborative effort with the Downtown Business Improvement District, the Kalispell Area Chamber of Commerce and many other private entities in order to develop a tangible plan for Kalispell's downtown as it continues to evolve and change. You will find references of each individual department's budget goals in the narratives that precede each section of the budget. The budget is being organized by function in order to make the document easier to follow and understand. The City must find alternative revenue sources in order to continue providing services that meet our resident's expectations. We have made serious attempts to fund capital equipment replacements and cover the City's un-funded liabilities. This continues to be a problem within the general fund. Police, Fire, Parks and Public Works are under -funded based on their capital needs. For the first time in several years no patrol cars are being replaced in order to allow for the replacement of staff vehicles_ We continue to work with community leaders in order to deal with transportation (traffic) problems that are growing daily. The City has an excellent street maintenance program and as a result our street system is in good condition_ However, major street reconstruction projects need to be completed in order to efficiently move traffic. No money is being set aside to upgrade streets. The city's mill levy is the primary revenue source funding police, fire, parks and general government services. In addition to State laws that need to be changed allowing for local option resort taxes, annexations and large-scale commercial and industrial developments are some of our only options to increasing the city's tax base. Over the past three years, service deliveries have been reviewed by the administration and Council but all current services are viewed as essential to accomplishing the City's vision and mission. Therefore we continue to simplify the budget so that the taxes, assessments and fees collected are directly tied to the cost of the service being delivered. This will allow citizens to remain better informed on hove we are utilizing their financial resources thus allowing citizens to determine for themselves if taxes, assessments and fees adequately meet their expectations for service delivery. The staff of the Finance Department, along with each of the department director's administrative teams have worked hard to pull this budget together. Their dedication is appreciated. As you review the enclosed budget document, please do not hesitate to call the finance office or any of the department directors for assistance in understanding the budget. Respectfully submitted, Amy Robertson, Finance Director 3 Budget Process The process utilized to create the proposed 2005 budget is in its second year of usage. The foundation this new approach revolves around the City Council reviewing and approving budget directives, goals and objectives in February. Starting with the city manager, directives and goals that set direction for the total budget were presented. Similarly, the department directors presented their department's goals and objectives for review, input and approval. Once this feedback was received from the City Council, the budget was developed with a clear sense of focus and direction. The overall directives and goals & objective are as follows: Directives: 1) The mill levy will be increased to include the inflationary adjustment permitted within the state's mill levy value formula - 1.22% = S40,950. 2) The number of mills necessary to hire three additional firefighter/paramedics will be added — 7.17 mills 3) Create a special fund for the expansion of city hall (i.e. police, parrs & rec., etc.) Goals & Objectives: 1) Construct the City's first fire sub -station by 2005 2) Implement Facility Plan recommendations for the 2005 fiscal year 3) Implement and fund the Salary Study 4) Evaluate health insurance alternatives (create state wide municipal system) 5) Fund 50% of the annual capital equipment depreciation 6) Used cost based fees (the cost causer pays the cost) 7) Fund financial policies as created in the 2003 utility rate study 8) Fund 5% of compensated absences 9) Implement of the Growth Policy 10) Continue annexations of properties receiving one or more City services 11) Pursue local option tax legislation 12) Develop a master plan for downtown From this foundation each city department prepared line item detail for each of their activities and recommended certain service levels and activity goals for the 2004/2005 budget year. The Finance Department prepared revenue projections based upon input from other departments. The City Manager then reviewed each individual departmental request; prioritized activities based upon City Council input to departmental goal reviews, and made certain adjustments. At the conclusion of this process, the proposed budget was prepared and was submitted to the City Council and community for review. 4 The preliminary budget was adopted on June 21" followed by a public hearing on July 1.9''. On August 5`h the City received taxable value calculations from the Mate Department of Revenue. With this information in hand and the feedback received during the July 19th public hearing the final budget was adopted on August 16t11. Total Budgeted Expense/Expenditure Comparison by Fund GENERAL FUND SPECIAL REVENUE DEBT SERVICE CAPITAL PROJECT ENTERPRISE FUNDS WATER SEWER STORM SOLID WASTE AMBULANCE INTERNAL SERVICE FUNDS TOTAL BUDGET chart 1 FY - 2004 FY - 2005 BUDGET (amended) BUDGET % CHANGE $ 6,477,890 $ 8,490,108 23.70% $ 7,887,662 $ 9,222,491 14.47% $ 2,803,469 $ 1,095,472 -15591% $ 2,898,178 $ 498,601 -481.26% $ 4,276,591 $ 5,433,660 21.29% $ 4,998,129 $ 6,151,093 18.74% $ 1,107,057 $ 1,015,672 -9.00% $ 606,709 $ 783,506 22,56% $ 1,296,713 $ 1,441,952 10.07% $ 1,906,650 $ 339,920 -460,91% $ 34,259,048 $ 34,472,475 0.62% Total .Budgeted Expense/Expenditure Comparison by Function GENERAL GOVERNMENT $ PUBLIC SAFETY $ COMMUNITY DEVELOPMEN"I $ PUBLIC WORKS $ PARKS & REC $ OTHER TOTAL BUDGET $ FY - 2004 FY - 2005 BUDGET BUDGET 3,022,101 $ 1,970,149 6,179,988 $ 7,823,574 2,426,410 $ 4,855,064 14,158,150 $ 15,943,127 3,824,582 $ 1,682,820 4,647,817 $ 2,197,741 34,259,048 $ 34,472,475 General Fund Expenditures by Category chart 2 % CHANGE -53.39% 21.01 % 50.02% 11.20% -127.27% -11 L48% 0.62% chart 3 FY - 2004 FY - 2005 BUDGET BUDGET % CHANGE PERSONAL SERVICES $ 4,835,984 $ 6,692,734 38.39% M & O $ 1,274,311 $ 1,515,265 18.91% CAPITAL OUTLAY $ 225,500 $ 138,700 -38.49% DEBT SERVICE $ 33,289 $ 32,594 -2.09% OPERATING TRANSFERS $ 108,806 $ 110,815 1.85% TOTAL $ 6,477,890 $ 9,490,108 31.06% Major changes include General Fund increase to accommodate 3 additional firefighters, 1 fte for the police department split between office and dispatch, and t/z fte for the Parks office. General Fund increase (charts 1 & 3) is also a result of moving $1.5 million from Special Revenue funds to General Fund for health, retirement & insurance. Special Revenue funds increase due to Community development activity. 5 General Government reduction (chart2) is a shift of costs for health insurance and retirement to departments. This results in increases in public safety, parks and all of the general fund budgets. The major decrease in parrs (chart 2) is for the capital project fiend — pool construction. Operating transfers will be used to close Special Revenue funds for Health, Retirement and Camp Ins. Operating transfers are also budgeted for matches for FEMA, MACI, ISTEA Grants. PUBLIC SAFETY PARKS & RECREATION GENERAL GOVERNMENT PUBLIC FORKS TOTAL General Fund Breakdown By Function PURUC WORKS 54f GENERAL GOVERNMENT 22% PARKS e, RECREATION 12% Compensated Absences Liability PUBLIC SAFETY Si% FY - 2005 $5,239,410 $1,012,321 $1,830,229 $408,148 $8,490,108 June 30, 2003 June 30, 2004 POLICE $ 366,063 $ 363,401 FIRE $ 193,648 $ 130,944 OTHER GENERAL $ 190,370 $ 207,911 BUILDING DEPARTMENT $ 20,820 $ 22,502 COMMUNITY DEVELOPMENT $ 16,862 $ 15,138 ENTERPRISE FUNDS $ 203,566 $ 181,359 TOTAL PAYABLE $ 991,329 $ 921,255 The sick leave and vacation liabilities will increase slowly due to increased seniority and salaries. The organization's goal was to fund 5% of this liability. This was accomplished in all areas except the ambulance fund. Retirements are estimated to cost $20,000 in this upcoming budget year. 6 City Debt as of July 1, 2003 Debt as of Scheduled Descri tion July 1, 2004 Pay -Off S.I.D.'s $ 1,310,000 Ongoing -July 1, 2022 SIDEWALKS & CURBS $ 31,913 Ongoing - 8 year assessments SEWER/TREATMENT PLANT $ 3,732,000 July 1, 2011 SEWER-HWY 93 SO. $ 1,151,748 July 1, 2024 SEWER/STORM 1301 $ 24,833 August 15, 2007 WATER BONDS (2004) $ 1,840,000 July 1, 2024 WATER BONDS (2003) $ 876,458 July 1, 2013 WATER SRF $ 679,000 July 1, 2022 WATER BOI LOAN $ 372,921 July 1, 2015 SOLID WASTE LOAN $ 79,633 July 1, 2006 BOI STREAM $ 408,379 July 1, 2010 BOH COURTYARD $ 230,628 February 1, 2025 Population and Mill Levy Coma arisons of Montana Cities CITY 2000 CENSUS POPULATION FY 1999 TOTAL. MILLS FY 2003 TOTAL MILLS 1. Billings 89,847 89.00 110.23 2. Missoula 57,053 139.84 169.48 3. Great Falls 56,690 88.79 119.00 4. Bozeman 27,509 138.79 154.21 5. Helena 25,780 86.19 109.67 6: KlsPe l.'I 14,3 111.16 152;9 7. Havre 9,621 115A9 160.76 S. Miles City 8,487 119.69 177.06 9, Livingston 6,851 127.15 150.67 10. Lewistoum 5,813 126.74 175.41 ............ ....... ----- 11. Whitefish 5,032 88.25 84.78 12. Columbia Falls 3,645 9797 15L81 Seven of the twelve largest cities in Montana had a higher city levy than Kalispell in 2003. We have to be careful with these comparisons because not all cities use property tax for the same functions. Whitefish has a 2% resort tax that generates more revenue than their property tax levy. It is interesting to note that with the exception of Whitefish, the smaller the city, the larger the negative impact of Sedate Bill-194 of 1999. While the levy comparisons are of interest, we need to be careful not to draw hard conclusions from the comparisons. Residential City Property Taxes in Kalispell 1999 and 2004 Market Value 1998/99 Taxable Value MV x 0.03816 1998/99 Mill Levy 0.11116 2003/04 Taxable Value MV x 0.03417 2003/04 Mill Levy 0.14465 $ 65,233 $2,489 $277 $2,229 $322 $ 721 966 $2,784 $309 $2,493 $361 $100,000 $3,816 $424 $3,417 $494 $150,0t►0 $5,724 $636 $5,126 $741 7 This chart reflects what city property owners paid in city taxes on houses valued from $65,233 - $150,000 in 1999 and 2004 - Cass 4 residential property. $65,233 represents the median residential market value within the city limits after the home owner exemption as provided by the department of revenue for 2003. State law reduces the market value by approx. 33% if you reside in the home. Median simply means that one half of all homes within the City have a lower value and one half has a higher value. $72,966 represents the average residential market value as determined by the department of revenue for 2003. Although averages are commonly used for statistical purposes they tend to be misleading because they are skewed by extremely high valued and low valued homes. The chart shows that even though the City's mill levy has increased by 27% since 1999 the actual property tax paid by homeowners has increased by 19%. Nearly one half of this increase is related to the voter approved bond levy for the new aquatic center and skate park. Legislative action (SB-184) designed to lower taxable values, cap revenues and reduce property taxes for commercial developments have proved to result in a tax shift from commercial to residential. One troll generated $25,270 in property taxes during the 2004 budget year, however, the value of a mill for the proposed budget will not be known until late August when the state releases the effects of reappraisals and taxable value calculations. Cast Der Mill Market Value 2002 Taxable Value One Mill Annual Cost Per Mill Monthly Cost Per Mill $ 65,233 $2,489 0.001 $2.49 21 cents $ 72,966 $2,784 0.001 $2.78 23 cents $100,000 $3,816 0.001 $3.82 32 cents $150,000 $5,724 0.001 $5.72 48 cents 8 CITY OF KALISPELL GENERAL FUND Fund Balance at Year End 1988 $ 74,507 1989 $ (8,230) $1,400,000 1990 $ 531 1991 $ 589,622 $1,200,000 1992 $ 824,528 1993 $ 1,044,175 1994 $ 1,181,113 $1,000,000 1995 $ 1,223,218 1996 $ 792,432 1997 $ 896,072 $800,000 1998 $ 874,276 1999 $ 898,859 $600,000 2000 $ 871,547 2001 $ 921,976 2002 $ 1,152,730 $400,000 2003 $ 1,047,542 2004 $ 1,094,862 $200,000 2005 $ 1,047,542 $- $(200,000) History of Full -Time Equivalent Employees City of Kalispell FTE FY 95 FY 96 FY 97 FY 98 FY 99 FY 00 FY 01 FY 02 FY 03 FY 04 FY 05 Manager 2.00 2.00 2,00 2.00 2,00 2.00 2.00 2.00 3.00 3,00 3.00 City Clerk 1.00 1.00 1.00 1.00 1_00 1.00 1.00 1.00 1.00 1.00 1.00 Finance 4.00 4,00 4,00 4,00 4.00 4.00 4.50 4,50 3,50 4.00 3.80 Attorney 2.50 2,50 3.00 3.00 3.00 3.00 3.00 3.00 3,00 3.00 3,00 Court 3.00 3.00 3.00 3,00 3.00 3.00 3.00 3.00 3,ti0 IN 3.00 DPW 4.00 4.00 2.75 2.75 1.75 1.75 1,75 1,75 1.05 1.05 1.05 Garage 3,00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 City Hail 0.00 (100 0.00 1.00 1.00 1,00 1,00 L00 1,20 0.20 0.20 Police 34,00 34.00 34.00 34.00 37,50 37.00 36.50 39.00 39,50 40,50 41.50 Parking 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 OAO 0,00 Fire 20.00 20.00 20.00 20.00 21.00 20,00 22.00 23,00 23.90 23.90 26.90 Building 7.00 6.00 6.00 6.00 5.00 5.00 5.00 5100 5.10 5,30 5.30 Zoning 1.00 1,00 1,00 1.00 1.00 1.00 1.00 Parks 5,00 5.00 5.00 5.50 5.00 5.00 5.30 5.80 5.80 5.80 6.30 Forestry 1.65 1.65 1.55 2.10 2,10 2,10 2.10 Recreation 2,01) 2.00 2.00 2,50 0.00 2.35 3.15 3,10 3.10 3.10 3.10 Street - General 5,75 5.75 3.75 3.75 630 3.75 2.50 2.50 2.50 0.00 a,00 Street Maint 4.75 4.75 7.05 7.05 7.30 7.30 7.55 7.55 7.55 10.05 11.05 Signlsignal 2.00 2.00 2.00 2.00 2.00 2,00 2.00 2.00 2.00 2.00 2.00 Airport 0.50 0.50 0.50 0,00 0.00 0.00 0.00 UDAG 5.00 5,00 5,00 5.00 5,00 3,50 4.00 4,00 4.50 4.50 4.50 Water 4,25 925 9.65 9,25 9.50 9.50 10.75 10.75 10.95 10.95 11,05 Sewer 4.35 4.35 5.40 5.40 5.65 5.65 5,90 5.90 6.15 6.15 6.75 WWTP 7.70 7.70 6.65 6,65 6.65 6.65 6.65 6,65 6,80 6,80 6.80 Storm 0.20 1,20 1,75 1,75 1.75 1.75 1.75 1.75 1.90 1.90 2.40 Solid Waste 4.00 4.00 4.00 5,40 5.65 5.65 6.65 6.65 6.60 6.60 6.60 Ambulance 2,00 2.00 2.00 2.001 2.00 2,00 2.50 2.50 2.301 2.10 2.10 TOFACS 132.50 132.50 133.00 136.00 142.00 139.00 144.50 148.50 150.50 151.00 157.50 L st sweeper 1 storm -Int I rcc word, 3 police (1.5 Was) .5 Finance i Resource officer 1 wwrp ogr shift within seasonat L parks mains. (1 Gen Street) 3 dispatch t Fireman t Oetecdve 3 Firefighters 1 electrical 0 electric,) Puhlic works to full time .5 Airport 2 FirefightersIamb. .5 forester .5 Clk 11-pd (1 City Hall maint.) 1 Dispatch/office (5 Pd Secretary) ,5 gardener .5 grantsmen .5 Payroll-AIP 1 Street dept. (2 parkii,�) .5 prosecutor L meratCity Hall 1 parkslreelforestry (.5 airport) .5 Storm (t janitor) to full time 1 solid waste t water operator 1 Asst, Fire Chief ,5 sewer .25 Fin. Mr. billing .5 Parks -office .25 Pin. swr, billing 1 Solid waste oper. .5 Amb. Clerk II .5 Udag Secretary COSTS TO ALLOCATE: FY03 Actual Manager $166,548 Personnel $77,564 Mayor/council $101,207 Finance $2I 1,475 Attorney $193,129 City Hall $136,866 General Gov't. 6$ 5,243 Total $ 957,032 EXHIBIT C ADMINISTRATIVE COST ALLOCATION FY2004 (METHOD OF ALLOCATION: Actual Costs for each fund are taken from the previous year's financial statements. FY 03 Percent of Expenditures Total General Government 12,910,434 0,66347746 Udag 308,103 0.01583366 Forestry 114,492 0.00588383 Parking Comm 115,796 a00595085 Airport 13,732 0.00070570 Water Fund 1,270,045 0,06526862 (6,548,304) supported funds Water Billing 98,701 0.00507232 19,458,738 see note Sewer Operations 610,445 0,03137125 12,910,434 Sewer Billing 94,930 0.00487853 Wastewater Fund 1,448,966 0,07446351 Storm sewer 220,608 0.01133722 Solid Waste Fund 516,693 0.02655326 Building Inspection 348,629 0,01791118 Street Maint. 513,597 0.02639416 Light Maint. 134,138 0.00689346 Ambulance 739,529 0.03800498 Total 19,458,738 1.000000 ]ALLOCATION: General Fund 0.663477 $ Total Allocation 634,969 Last Years tldag 0.015834 $ 15,153 $ 14,622 $ 531 Forestry 0,005884 $ 5,631 $ 3,948 $ 1,683 Parking Comm 0,005951 $ 5,695 $ 3,308 $ 2,387 Airport 0.000706 $ 675 $ 493 $ 182 Water Operations 0.065269 $ 62,464 $ 93,518 $ (31,054) Water Billing 0,005072 $ 4,854 $ 3,556 $ 1,298 Sewer Operations 0,031371 $ 30,023 $ 32,367 $ (2,344) Sewer billing 0.004879 $ 4,669 $ 3,305 $ 1,364 Wastewater Operations 0,074464 $ 71,264 $ 66,715 $ 4,549 Storm sewer 0.011337 $ 10,850 $ 11,954 $ (1,104) Solid Waste 0,026553 $ 25,412 $ 22,772 $ 2,640 Building Inspection-$1,79E 0.017911 $ 15,344 $ 10,562 $ 4,792 Street Maint. 0.026394 $ 25,260 $ 24,302 $ 958 Light Maint, 0.006893 $ 6,597 $ 4.867 $ 1,730 Ambulance 0.038005 $ 36,372 $ 30,615 $ 5,757 Total 1.000000 $ 955,234 $ 326,894 $ (6,629) $ 318,467 Revenue to General Fund Now Bldg. dept cannot fund Mayor/Council budget-adm reduced $1,798 Note: total actual excluding 6050 health fund and $490.230 Amb. Bad debt & Tri-City Expenditures GENERAL FUND FY2005 General Gov't admin. $1,369,274 Court/Attorney $460,955 Police $2,767,995 Fire $1,771,415 Public Works $408,148 Parks & Recreation $1,012,321 $7,790,108 CITY OF 1CALISPELL Revenue GENERAL FUND FY2005 Property Taxes $3,si3,810 Licenses & Permits $108,248 Intergovernmental $2,213,735 Misc. Revenue $510,286 Charges for Services $712,273 Court Fines $450,000 Investment Revenue $25,000 $7,533,362 Revenue supplemented by Casii carryover and one time transfers of $544,369 close out special revenue funds, GENERAL FUND EXPENDITURES _. General Cro�v't Parks & Recreation Administration 13 17% Public Works 5% x� M z Court/Aftonwy azaz 6% Fire 23% Police 35 % E 4 GENERAL FUND REVENUE Court Fines Investment Revenue Charges for SQngces 6% 0% 9% Mlsc. Revenue 7% Property Taxes 48 % C w FY2005 General Fund $7,790,108 .on behalf payment $700,000 Special Revenue $9,222,491 Debt Service $1,095,472 Capital Projects $498,601 Enterprise $14,825,883 Internal Service $339,920 $34,472,475 CITY OF KALISPELL TOTAL EXPENDITURES * State payments for retirement on behalf of Police & Fire. TOTAL CITY BUDGET EXPENDITURES FY2005 Internal Service 1% General Fund } 23% Enterprise 3 r , on behalf 43%t t;, �,���.d<�. � payment 2% Capital Projects 1% Debt Service 3% ,isl Revenue 27% a EXHIBIT F Mill Levy - 5 year Comparison 2001 2002 2003 2004 2005 GENERAL FUND 76.25 91.78 89.10 87.50 130.00 COMPREHENSIVE INSURANCE 12.86 8.04 11.00 8.75 0.00 RETIREMENT 14.39 I4.21 13.00 12.58 0.00 HEALTH INSURANCE 18.50 15.39 15.50 14.00 0.00 SUBTOTAL 122.00 129.42 128.60 122.83 130.00 **Permissive levies: G. O. BOND, series 2002 -voted levy 12.00 11.60 12.00 Health Insurance levy -premium increase 12.00 10.22 13.00 TOTAL. CITY LEVY 1RM 144.65 155.00 **The legislature provided for the increase in mills necessary to pay higher health insurance premiums. The pool debt service levy is voter approved and can go up or down each year depending on the debt service schedule. Increased premiums resulted in raising the health levy. 27 employees changed status (dropped family members) from the health insurance resulting in a smaller than anticipated increase. City/County Health Fund 4.652 4,652 4.930 5.09 5.00 (Administered by the County) Business Improvement District levy 3.75 (plus square footage assessment at .015 sq. ft.) Maximum mill capacity for FY2005 is 135.1 mills. The above levy leaves 5.1 mills available. 14 EXHIBIT G Mill levy calculation - Dept. of Revenue values forFY2005 DETERMINATION OF TAX REVENUE AND MILL LEVY LIMITATIONS UNDER HOUSE BILL 124 1 Ad valorem tax revenue assessed FISCAL YEAR 2003 INFLATION ADJUSNIENT @ 1.22% Section 94 (1)(a) 40,950 40,950 1 . ... .... ...... - Less: Property taxes assessed in the prior year for Class 1 and 2 property (net and gross proceeds, county only) (Section 94, Sub(6)) (enter as negative number) 0 Add: Personal Property Tax reimbursement received - prior fiscal year (Section 94, Sub(7)) 39,119 (FIB 20 and SB 417 reimbursements) Less: Personal Property Tax reimbursement anticipated - current year (87.5% of prior FY) (32,586) 6,533 (Section 94, Sub (7)) (HB 20 and SB 417 reimbursements) Adjusted Property Tax Revenue Assessed 3,404,073 Taxable value per mill ► 26,914 Less: Newly taxable property per mill value, (enter as negative number) (1,718) Taxable value per mill of net and gross proceeds (county only) (enter as negative) (Adjusted Taxable value per mill 25,1 Authorized mill levy under HB 124 (includes floating mills) 135A0 Adjusted taxable value per mill 25,196 Add: Newly taxable property per mill value 1718 Taxable value per.mill of net and gross proceeds (county only) 0 1,718 Taxable value per mill (including newly taxable property) 26,914 Authorized mill levy under 1-113 124 (includes floating mills) 135.10 Current property tax revenue limitation 3,636,125 Previous year adjusted property tax revenue assessed (5) 3,404,( Amount attributable to newly taxable property and net/gross proceeds 232,( Current property tax revenue 3,6367 The form has the formulas included. Enter only the numbers necessary. The tax revenue and mill levy limitations will be computed automatically. 15 GENERAL FUND FUND: 1000 MILL VALUE REVENUE DETAIL. $ 21654 $ 25,270 $ 25.270 $ 26,914 ACTUAL BUDGET ACTUAL BUDGE4/0T FY03/04 FY03/04 FY03/04 FY05 GENERAL FUND MILL LEVY 89.1 87.5 MILL LEVY MOVED FROM INS., HEALTH, .RETIREMENT FUNDS ADDITIONAL MILL LEVY for firemen PROPERTY TAXES: 31 f IR0 Real Property Taxes(bil)ed) 311200 Personal Property 312000 Penalty & Interest SUBTOTAL BUSINESS LICENSES: 322101 A€coholBeverage 322300 General and occupational 322500 Amusement 323102 Signspermits 323105 Excavation Permits, house moving; 323111 Zoning fees 342023 Fire Prevention fees 323300 Animal licenses SUBTOTAL INTERGOVERNMENTAL REVENUE: 334015 Mi DOT/Special Holiday Enforcement 333098 DUI enf.-Sa€e kids, Safe Community 342014 S600l disinct Resource Officers 34201-S School District Reimb.KPD OT sp. events 334014 Underage Drinking Enforcement Grant 334017 911 reimbursement - dispatch Training 333040 Pitt -Flathead Elec. Coop. 334142 film & Promotion grant'03 335230 116124 ENTITLEMENT 335210 Personal Property Reimb. 11.8, 20 335212 personal Property Reimb. S.B.417 335076 Gaming, Machine Permits 33511 11/077 Live Card Game, keno & bingo SUBTOTAL 87.5 87.5 35.33 7.17 Total mills - 130 $ 2,013,750 $ 2,121,125 8 2,121,626 $ 3,346,004 $ 92,874 $ 90,000 $ 111,137 S 152,816 $ 9,929 $ 9,000 $ 13-277 $ 15,000 $ 2,116,553 $ 2,220,125 $ 2,246,040 $ 3,513,820 $ 20,448 $ 20,448 $ 20,406 S 20,449 3 1,440 $ 1,500 $ 1,609 $ 1,500 $ 550 $ 550 $ 600 $ 550 $ 947 S 1,000 $ 4,190 $ 2,000 $ 380 $ 350 $ 910 $ 750 $ 57,941 S 40,000 $ 49,281 $ 40,000 $ 65,584 S 50,000 $ 56,185 S 42,000 $ 1,914 5 2,000 $ 1,402 $ 1,000 $ 149,104 $ 115,848 $ 134,583 $ 108,249 S 10,004 $ 21,750 S 17,731 $ 17,113 $ 3,250 $ 3,250 $ - $ 3,250 $ 79,000 $ 9,435 $ 25,000 $ 10,252 $ I5,00() $ $ 10,000 $ 3,975 $ 6,500 $ $ 4,000 $ 1,180 $ 4,000 $ 29,205 $ 250000 $ 26,760 .$ 23,000 $ 1,500 $ - $ - S - $ 1,766,906 $ 1,903,589 $ 1,793,192 $ 1,978,216 $ 15,776 $ 14,256 S 14.528 $ 17,735 $ 16,533 S 13,972 $ 14,056 S 15,000 $ 50,500 $ 50,500 $ 51,400 $ 51,400 $ 3,834 $ 3,834 $ 3.521 g 3,521 $ 1,905,943 $ 1,975,151 $ 1,436,595 $ 21213,735 16 FINES AND FORFEITURES-. REVENUE DETAIL - Can't. 351010 City Court fees $ 44,001 $ 40,000 $ 72,088 S 70,000 351000 City Court fines $ 409,891 $ 400,000 $ 371,559 $ 390,000 SUBTOTAL. $ 453,892 $ 440,000 S 443,646 $ 450,000 C IIAA!'_TiC FOR SERVICES: 341020 Administrative chg. $ 305,111 $ 336,820 $ 337,479 $ 323,467 341090 Hoard of Adjustment $ 1,050 $ 500 $ 250 $ 250 342010 Public safety fees $ 11,380 $ 12,000 $ 12,344 S 12,000 342015 KPIJ regional training reimb. $ 1,689 $ 15.000 $ 11,445 $ 15,000 342020 Fire charges Training reimb. $ 3,237 $ 2500 $ 1,220 $ 2,500 340005 Central Garage $ 124,750 $ 124,750 S 125,000 $ 121,750 343012 Public works charges $ 7,691 $ 6,000 $ 2,824 $ 3,000 340030 Pool $ 63,455 $ 36,000 S 35,19$ $ 3415050 Parks usage fee $ 9,421 $ 9,000 $ 12.585 $ 9,500 346059 Picnic in the Park $ 15,412 $ 19,000 $ 23,105 $ 23,300 34605113 Recreation fees+ scholarship $ 31,554 $ 30,000 $ 30,748 $ 29,310 346052 Sports programs $ 10,890 $ 13,122 $ 13,977 $ 45,889 346054 Community After School Program $ 52,650 346057 Youth Camps $ 70.002 $ 86,656 $ 76,226 $ 73,657 SUBTOTAL $ 655,642 $ 691,348 $ 682,400 S 712,273 MISC. REVENUE 362010 Golf Course $ 16,439 $ 16,500 $ 16355 $ 16,500 364030 Auction & misc. collections/rent $ 14,144 $ 3,500 $ 1,374 S 80o 365000/1 Public Safety/donations/ fund raiser $ 2,194 $ 2,500 $ 2,101 $ 10,100 365015 Donations-Kidsport $ 36,114 $ 36,114 $ 39,663 $ 38,633 365020 Donation - League of Cities Convention $ 6,265 $ I o,Q(i0 3&1050 lnceptiait of Lease (Patks `05) 5 40,999 $ 152,000 S 151,936 $ 91,700 381060 Operating transfer 2372 -health insurance S 342,553 SUBTOTAL 5 109,779 $ 210,614 S 216,594 $ 510,286 3711)10t12 INVESTMENT REVENUE- $ 85,640 S 70,ti0t) $ 26,819 S 25,000 TOTAL GENERAL REVENUE S 5,476,553 $ 5,723,086 $ 5,696,677 S 7,533,362 CASH JULY IST(INCLUDES DESIGNATED) $ 1,235,807 $ 1,047.542 $ 1.047,542 $ 1,094,864 (loan tog Ambulance 2003 $ (115,000) $ - $ 25,000 $ 20,000 381070 close equity 2360,2370,2380 $ 514,369 381080 equity transfer from SIDrevnly€ng $ 18,176 $ 12,000 $ - $ 10,000 27100 priopr period adjustment/prepaid exp. $ (6,210) TOTAL AVAILABLE FOR BUDGET $ 6,615,536 $ 6,782,628 S 6,753,009 $ 9,172,595 RECOMMENDED EXPENDITURES S 5,567,994 $ 5,737,890 $ 5,658,145 $ 7,790JOS CASH CARRYOVER (yearend operating) $ 954,542 $ 862,238 $ 952,364 $ 1,209,987 Designated for Comp. Absences $ t0,000 S 37.500 $ 37,500 $ 37.500 Designated for Capital Equipment % 83,000 $ 105,000 $ 195,(1Dfi $ 135,000 Designated for Fire substation $ 40,000 S 5 Expeditures/operatingcash earryover 17,14% 15.03% 16.83% 15.53% 17 GENERAL FUND APPROPRIATION SUMMARY T. General City Mayor! Murtiapal Public Central Youtl1 General G e r334W Man.Ce f, s- 0-I Cty C°arF Finance Attorney Ccurl Works Gaage Clty Half P- Fire Z-g Pah6 Rec..51, Camp$ Sporty Fand _ 1105al- S $ 134,1M S 03,303 3 M,233 $ 42SS1 5 159-632 8 188,776 S 114,968 S 52,292 $ 106,045 S 10,919 S 1,787,351 $ 1,176,357 $ 40,793 $ 309627 $ 51,096 $ T38,491 $ 48,406 $ 4, 46],647 112 S-,.$ 10,000 $ 101000 114 CanpEme BWbeci 18,000 2,750 $ 21, 750 121 Ovaymn 1,20 SW Soo 1,600 127,500 81,960 e,OW SOO 600 300 S 201,580 153 H4aM Inslranw 15,660 5,668 5,568 33,809 28,CB3 25.752 9,322 S0,27Z 2,010 359,046 '41415" 10,092 0i,992 11,224 10,092 14,129 $ 337-360 155 Radrm , 15, 248 2381 1,292 2,653 9,065 10,533 7.163 3,265 6348 1,471 212592 157,413 2, 548 T4,574 2, 510 1,783 2,479 $ 454.219 TOTAL PERSONAL SERVICES 33,492 175,0. 46,352 54,525 52,- 2031., XT377 148.183 8-5,979 146.269 14,g08 2.505 A89 1,611,124 53,433 394.198 %no 150.965 65.314 S 5,992.735 2100Mce SWigllas 3,500 3,200 500 200 I,100 250 1,6Eo 4,500 3,500 2,500 9,450 22,G00 19,400 No 3,000 250 4F5 175 75,890 220 Oprxa0ng SUWlies 600 350 200 1300 1,85E 3,25E 2,500 64,500 16.55E 10.400 4,355 4,812 9,842 119,909 250 R.., 8 Maintenance Supplies 130,600 200 IX800 211 Cm✓.imable Toole 200 Wo 1,50E ISO 13,"S 1.00E 500 11,423 TOTAL SUPPLIES 3,50E 3,70E 1,05E 200 1,30E 250 1,65E 5,80E 5,EE0 137,85E 12,10E SQ500 49,423 300 14,40E 5,10E 5,227 10,017 344,022 312 Norve3ekbr/Pastaga 12,000 1,00E 13,00E 320 Pdntlng 5,50E 400 100 200E 300 &000 800 100 1,50E 4,100 300 IN 21,20E 322 S.. .0 100 1. 100 250 7,495 T250 300 700 400 10,895 330 Sub.OpE- 0- 3,80E Y,SOo 28,50E 5,- ITS t560 4,20E wO 180E 7. 1,920 715 1,200 855 650 47Z 50,99E 341 ElaNciN 2,000 29,00E 22,000 53,000 342 Watar 100 5.00E 1,00E 6,10E 344 NaWrel Gas S,200 25,OOo "1 36,200 345 T¢I¢phono 48,50E 1,In 200 log 2$0 2w Tow On 400 75 7,500 240E 1s. S50 WC 4C0 55,925 350 Prates Sine€Services 170, 133 7,500 7,000 34,000 32,000 8,00E 5,350 6,3c0 31,333 ,3,520 11,293 380,438 351 Legai Bevicea 5, 000 60,00E 55.000 380 Ma lr[40aAC0 e, 500 100 WO TT50 33, 000 20,500 21,6E1 19,250 SOO 1Q4,161 370 Schcol&Travel 20,000 6,000 3,50E 8,500 1,50E 500E 2,500 4,000 1,50E 3'"0 39,000 9,150 2,000 2,OW $00 En 500 109,15E 380 Training S.- 1,000 5% 2,000 2,450 250 6,20E On Other PurcRased S-- 5,50E 275 3,000 16,92E 1,90E 27,555 400 801ding�Cmsftu cS-Materials 9,50E 9,50E TOTALPURCHASEO SERVICES 274, 533 10,60E 32,700 14,80E 2,125 14500 17,195 80,750 170p 41,100 124,00E 86,70E 61,551 3,215 T3,800 37,438 46,070 12169 945,354 500 204,905 19,200 .4,105 In Contrrovtlan6 1,7. 1,764 $20 Tre fa Wt 49814 SI.0 110,814 TOTAL MISCELLANEOUS 206,689 - - - - - - - - - - 49,Bt4 S"gog, - 13,20E - - On I'M 800 Oeb[eervwe 1,992 194317 11,285 32,594 920 BuilUings 46,50E 46,500 940 Machlrtay &Equipment 37,500 54,700 92,20E TOTAL CAPITAL OUTLAY - - - - - - - - - - 37,50E - - 101,20E - - 138,700 OEPARTMENI TOTAL $ 613,214 $ ISOSW $ 60102 $ 69,525 $ 55,527 $ 217,656 3 220,222 $ M4,733 5 76,229 $ 331.819 $ 150,50$ $ 2,787,995 $ 1802,41E $ 56,948 $ 614,078 S 107,813 $ .2,21 S 88,WS S 1,750108 Comparison of 2005 to 2004 budget - GENERAL FUND Comparison of 2004 original budget with costs redistrbuted for Health, Retirement, Comp. Ins. and Resource officers. BUDGET ORIGINAL REDISfRIBUTED 2005 2004 2004 incr(deer)2005 budget Gen Govt $ 518,214 $ 3t1,819 5 519,319 S (1,105) contingency Manager $ L89,593 $ 137,512 $ t67,254 $ 22,339 Severance and lutereim manager pay Personnel $ 80102 $ 68.636 S 77958 $ 2,144 decease -pay study, increase recent€Went Mayor $ 69,525 $ 69,070 $ 70,616 $ (1,091) decrease school(Leintue convention here) Clerk $ 55,527 $ 40,379 $ 47,328 $ 8,199 pay study; computer supplies Fiaaace $ 217,856 $ 172,051 $ 209,532 $ 9,324 full year benefos tl2 ti' FTE; pay study Attorney $ 226,222 $ 164,595 $ 199,073 S 27,149 salary change or error Court $ 234,733 S 187,125 S 221,5L3 $ 13,220 $7,000 solkviare lnerease DPW $ 76,329 $ 59,115 $ 71,595 $ 4,734 pay study Central Garage S 331,819 $ 295,079 % D3,096 $ 0,277) decrease MY pans City Hall $ 150,509 $ 285,110 $ 288,866 S (138,357) heating system-($152,000); $26,000 operations Police $ 2-767,995 $ t,982,955 S 2,620,367 $ 147,628 1 F FE, Resource Officer's moved from Spec. Re¢ Fire $ 102,415 $ 1,212,479 $ 1,531,278 S 271,137 3 frramen; pay study; $30,000 fire station ,Zoning 5 56,948 $ 41.346 S 52,657 S 4,291 salary not updated last year. Parks S 614,078 $ 389,149 $ 470,220 $ 143,858 capital outlay $95,000 offset with financing revenue. Rec $ 107,872 S 92,157 S 115,170 $ (7,298) moved seasonal$ to sports budget Youth Camps $ 202,272 $ 116,930 $ 133,873 $ 68,399 program increases Sports $ 88,099 $ 14,632 $ 29,400 S 58,699 program increases Pool $ - .$ 97,952 $ 97,952 $ (97,952) gone, moved to special revenue fund $ 5,737,S90 Comp lus. $ 319,500 $ - Health 5 689,997 $ - Retirement $ 402,581 $ - 2914 Resource Officer $ 56,209 $ - 2915 Resource Officer $ 44,990 $ Total expenditures S 7,790,108 $ 7,25i5A7 S 7,256,067 $ 534,041 Revenue $ 7,533362 Amb. Loan payback $ 20,000 closing out Poi, $ 524,369 Available $ 8,077,731 15%of total expendita- $ t,168,516 ending cash balance $ 1,382,48' $ 37,500 5%ofcamp abs. EXCESS OF i 51 reserve $ 213,971 ---------1► S 135,000 equip replacement $ 41,471 unallocated CITY OF KALISPELL Fund Description General Fund General Fund- On -behalf payinents Special Revenue Funds: 2170 AIRPORT 2185 TAX INCREMENT -AIRPORT 2188 TAX INCREMENT-WESTSIDE 2210 PARKS IN LIEU OF 2215 AQUATICS FACILITY 2360 COMP, INSURANCE 2370 RETIREMENT 2372 HEALTH -PERMISSIVE LEVY 2380 HEALTH 2394 BUILDING CODE ENFORCEMENT 2400 LIGHT MAINTENANCE 2401 DECORATIVE LIGHT MAINT. 2420 GAS TAX 2500 SPECIAL STREET/TSS 2600 URBAN FORESTRY DISTRICT 2825 MT.AIR & CONGESTION GRANT 2880 CD LOAN REVOLVING 2882 COURTYARD RESERVE FUND 2886 COMMUNITY DEV ELOPM ENT 2887 RURAL DEVELOPMENT 2916 DRUG ENFORCEMENT 2917 UN IV ERSAL COPS G RANT 2919 LAW ENF. BLOCK GRANT 2940 CDBG-I ST TIME HOME BUYER 2927 CULTURAL ARTS GRANT 2957 FEMA GRANT 2975 ISTEA Total Special Revenue Funds Debt Service Funds: SID Revolving Fund 6.0, BOND,series 2002 - POOL STREAM DEBT SERVICE SIDEWALK & CURBS SIDS Total Debt S,,nice funds 2005 FINAL BUDGET FUND POSITION Resources Anticipated BUDGETED Estimated Available Revenue Expenditures Ending Balance/ Beginning Year Carry over $ 1,094,864 $ 8,067,731 $ (7,790,108) $ 1,372,487 700,000 $ (700,000) $ $ 58,165 $ 18,001) S (41,410) $ 34,755 $ 1,621,317 $ 797,673 $ (1,846,999) $ 571,991 $ 928,474 $ 502,200 $ (1,400,800) S 29,874 $ 44,914 $ 74,665 $ (70,823) $ 48,756 $ (8,141) $ 249,960 $ (241,819) $ S 164,724 $ - $ (164,724) $ - $ 131,285 S - $ (131,285) $ - $ 10,431 $ 346,000 S (341553) $ 13,878 $ 222,297 $ - S (222,297) S - $ 308,976 $ 263,600 $ (338,367) $ 234,209 S 35,802 $ 175,152 $ (165.097) $ 45-857 $ 7,697 $ 4,318 $ (9,200) $ 2,815 S 328,719 S 302,357 $ (513,523) $ 117,553 $ 375,377 $ 1,033,564 $ (1,013,228) $ 395,713 $ 28,303 S 115,413 $ (118,783) $ 24,933 S - $ 350,000 $ (350,000) $ - $ 722,596 $ 159,832 $ (325,000) $ 557,428 $ 40,964 S 65,000 $ (78,000) S 27,964 $ 1,25fi,716 S 10,000 $ (359,765) S 906,951 $ - S 520,000 $ (520,000) $ - $ 0,591 $ 66,183 S (69,130) $ 3,644 S 414 S 54,500 $ (54,725) S 189 $ - $ 30,000 $ (30,000) $ - 5 S 324,500 S (324.500) $ $ $ 16,750 S (16,750) $ - $ 9,224 $ 391,198 $ (399,990) $ 432 $ - S 73,723 $ (73,723) S - $ 6,294,845 $ 5,944,598 S (9,222,491) $ 3,016,942 $ 72,820 $ - S (13.725) $ 59,095 $ (16,775) $ 313,100 S (290,725) $ 5-600 S 362.384 $ 390.858 S (582,568) $ 170,674 S - $ 11,303 S (11,303) S - $ 111,578 $ 159,254 S (197,151) $ 73,681 $ 530,007 S 874,515 S (1,095,472) $ 309,050 20 2005 FINAL BUDGET FUND POSITION PAGE Resources Anticipated BUDGETED Estimated Available Revenue Expenditures Ending Balance/ Beginning Year Carry over Capital Project Funds: 4290 WALK & CURB $ 4102 Pool Construction $ 4150 FIRE HALL CONSTRUCTION $ Total Capital Projects $ Enterprise Funds: 5210 WATER $ 5310 SEWERiWWTP * $ 5349 STORM SEWER * $ 5410 AMBULANCE * $ 5510 SOLID WASTE * S Total Enterprise Funds $ Internal Service Funds: 6030 DATA PROCESSING FUND * $ 6050 SELF INSURED HEALTH FUND S - $ 100,000 S (100,000) $ - 148,601 $ - $ (148,601) 141,927 $ 131,000 $ (250,000) $ 22,927 290,528 S 231,000 $ (498,601) S 22,927 1,459,840 $ 4,164,135 $ (5,433,660) $ 1,110,315 7,311,793 $ 3,606,690 $ (6,151,093) $ 5,357,684 1,042,037 $ 624,037 $ (1,015,672) $ 685A02 18,346 $ 1,380,450 $ (1,441,952) $ 1,844 373,899 $ 596,846 $ (783,506) $ 287,239 10,205,915 $ 10,972,158 S (14,825,883) $ 7,442,484 66,947 $ 115,000 $ 1139,920) $ 58,027 112,243 $ 87,757 S (200,000) $ - Total Internal Service Funds $ 179,190 $ 202,757 $ (339,920) $ 58,027 $ 18,595,349 $ 26,992,749 $ (34,472,475) $ 12,221,917 cash adjusted +$1,106,294 for non -cash line items (depreciation) Component Units 2250 TRI CITY PLANNING $ 171,775 $ 410,246 $ (424,650) $ 157,371 5720 PARKING COMMISSION $ 33,249 $ 125,000 S (123,638) S 37,311 2700 Business Improvement District $ 10,000 $ 71,428 $ (35,000) $ 49,128 Total with Component units $ (35,055,763) Resolution 4919 adopted budget * less Fema correction * less Storm cavryover * less Pool adjustment Final Budget amount *Note: Finance Director reduced three budgets in order to balance. Carryovers had changed since adopting the budget. $ 35,26&687 $ (15,500,00) $ (157,424.00) $ (40,000) S 35,055,763 �m 7 21 GENERAL GOVERNMENT - $1,970,149 GENERAL., GOVERNMENT CITY MANAGER PERSONNEL MAYOR/COUNCIL CITY CLERK FINANCE $549,214 ATTORNEY $226,222 $189,593 COURT $234,733 $80,102 CITY HALL, $150,509 $69,525 ZONING $56,948 $55,527 DATA PROCESSING $139,920 $217,856 General Government Budgeted Expenditures/Expenses FY2005 - $1,970,149 Zoning 3% City Hall 8% E Data Proc. 7% Gen Gov t Court 12% 28% Atty. 11 % City Mgr City Clerk ', 10% Finance 3% Personnel 11% 4% Mayor Council 4% Budgeted Expenditures/Expenses FY2005 by Function - $34,472,475 The purpose of the general government budget is to provide funding for expenses of a general nature having application to all functions of the City. The general government function of the 2004/2005 budget reflects a substantial decrease from the previous year ($3,051,164 previous year total) due to reclassifying health Insurance, retirement and the worker's compensation portion of the Comprehensive Insurance Fund to the appropriate function. What that means is those costs associated with public safety, parks, court, general government budgets will be appropriated in those funds. This will provide a better picture of the true costs to operate our departments. • All of these General Fund budgets now include the costs for health and retirement benefits which previously were grouped in separate funds. The mill levies for those funds have been added to the General fund revenue schedule. • Comprehensive Insurance budgeted under General Government are the costs for liability, property and fidelity insurance. Worker's Compensation costs have been added to the salary line item in each department. 22 GENERAL GOVERNMENT FUND: GENERAL 1000-400-4 1 XXXX EXPENDITURE SUMMARY Administration & Operations ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY03/04 FY04/05 $452,099 $519,319 $457,458 $549,214 $452,099 $519,319 $457,458 $549,214 PROGRAM DESCRIPTION The purpose of the General Government budget is to provide funding for expenses of a general nature having application to all functions of general government. The budget includes funding for maintenance and operational items such as elections, telephone service charges, the City's share of the City -County Planning expense, Hockaday support, and costs associated with auditing, records administration and postage. FY05 BUDGET HIGHLIGHTS $38,633 payment for State lands lease is offset with a revenue "Donation from Kidsport". Funding for the Tri-City planning office is the City of Kalispell's share of their budget. Lc;igue of Cities expenses will be offset on the revenue side by donations. Audit costs will be increased 20% due to GASB 34 reporting requirements. Insurance costs moved to this fund from Fund 2360 Comprehensive Insurance Mill levies are also moved on the revenue side. 23 GENERAL GOVERNMENT FUND: GENERAL, 1000-400-41 XXXX EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY03/04 FY04/05 410530331 Audit- State Filing Fees $842 $775 $847 $800 353 Audit - contract services $4,557 $5,000 $5,062 $6,000 410560 Purchasing: 210 Office Supplies $1,261 $2,500 $3,616 $3,500 312 Postage $10,826 $10,000 $12,205 $12,000 320 Printing $5,280 $5,500 $4,132 $5,500 410600-354 Elections $0 $2,000 $1,721 $2,000 355 Charter $0 $0 $3,827 $0 410900 Records Admin.: 331 Publication & Filing Fees $2,710 $3,000 $1,121 $3,000 352 Recodification (annual tee) -City Code $1,408 $3,250 $1,590 $3,250 411030-354 Planning/FRDO-TriCity $131,707 $135,052 $133,379 $132,121 411300-345 Central Communication $45,980 $48,500 $47,034 $48,500 411850-379 League of Cities - host convention $0 $2,500 $1,406 $20,000 410930-715 Peer Court donation $360 $1,784 $1,310 $1,784 460452-366 Hockaday -annual building maint, $6,600 S6,600 $6,600 $6,600 460446-354 Kidsport Lease Payment-balllields $36,114 $38,633 $38,663 538,633 470335-790 MT Film Screening Promo $1,500 $0 $0 $0 510100-545 County Landfill $2,254 $2,655 $1,320 $2,655 510310-354 ICIMA FEES $500 510330-513 Liability insurance 8%INCREASE $136,036 $141,000 $138,844 $159,569 510330-516 Property Insurance 5% INCREASE $29,095 $31,500 $28,904 $32,000 510330-516 Uninsured Loss (insurance deductible) $22,554 $35,000 $24,573 $30,000 510300 Contitrgency-unallocated S13,015 $44,070 $1,304 $40,802 $452,099 $519,319 $457,458 $549,214 Note: items in bold were in fund 2360 -Comprehensive insurance for 2004 and prior. Show here for comparison purposes. The same is true of Health, Retirement and worker's compensation costs, 24 CITY MANAGER FUND: GENERAL 1000-401-410210 Personal Services Materials and Services EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03104 FY03/04 FY04/05 $139,975 $154,454 $156,553 $175,093 $12.231 $12,800 $12,999 $14,500 $152,106 $167,254 $109,552 Si89,593 PROGRAM DESCRIPTION The City Manager is the Chief Administrative Officer of the City. The Manager's responsibilities include supervision of the City employees, implementation of City policy, preparation and oversight of the City budget, advising the City Council, and informing the citizens of Kalispell about City plans, programs and actions. 25 CITY MANAGER FUND: GENERAL 1000-401-410210 FY 05 BUDGET HIGHLIGHTS Line item detail: 110 Personal Services - Changes reflect the filling of a vacancy in the office and the city manager's contract. 312 Newsletter -The office is now publishing a community newsletter on a quarterly bases. The newsletter is available on-line and is printed and placed in key public places throughout the community. 373 Leadership Montana - if selected, the manager will be one of 40 Montanans to go through the inaugural leadership course. 381 Training - Leadership and team building training will be completed in the upcoming year for the city's administrative leadership team. FY 04 ACCOMPLISHMENTS leadership training for the Administrative team. Teletech Utility Rate Studyl5DC Creation of Business Improvement District (BID) Charter Ballot Issue Work towards Westside Bypass 26 CITY MANAGER FUND: GENERAL 1000-401-410210 Personal Services, F"TE'S 110 Salaries and payroll costs 112 Severance pay 121 Interim Manager Pay 153 Health Insurance 155 Retirement Total Personal Services Materials & Services: 213 Office Equipment 215 computer softwareisupplies 218 Equipment -not capital (furniture) 229 Supplies 312 Newsletter 322 Books 335 Membership & Dues 345 Telephone (long distance & cell) 354 Contract Services 373 School & Travel 379 Meetings 381 Training (admin staff) Total Materials & Services Total City Manager EXPENDITURE DETAIL ACTUAL FY02/03 BUDGET FY03/04 ACTUAL FY03/04 BUDGET FY04/05 2 2 2 2 $112,453 S125,468 $127,567 $130,685 $0 $0 $0 $10,000 $0 $0 $0 $3,500 $12,694 $14,286 $14,286 $15,60 $14,728 $14,700 $14,700 $15,248 $139.875 $154,454 $156,553 $175,093 $1,909 $0 $121 $200 $0 $0 $0 $1,000 $0 $0 $0 $2,000 $1,042 S600 S342 $500 SO $1,000 $1,535 $1,000 $91 $300 $153 $200 S944 $1,500 $952 $1,500 $932 $1,100 S1,381 $1,100 S445 Sg $741 $4 $5,466 $5,500 $4,545 $5,000 $1,265 $800 $1,146 $1,000 S137 $2,000 $2,083 $1,000 $12,231 $12,800 $12,999 $14,500 S152,106 $167,254 $169,552 S189,593 27 PERSONNEL FUND: GENERAL 1000-401-4.10830 Personal Services Materials and Services EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL, BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 S42,56S $44,896 $47,358 $48,656 $46,352 $0 $5,283 $30,600 $14,250 $33,750 $42,565 $50,179 $77,958 $62,906 $90,102 PROGRAM DESCRIPTION Acts as the City's authority forall personnel policies and procedures, including labor relations and contract administration, personnel policy administration, job classification and wage administration, recruitment and selection, employee relations. safety and insurance programs, benefits coordinator and any related state and federal programs. 28 PERSONNEL FUND: GENERAL 1000-401-410830 FY 05 BUDGET HIGHLIGHTS 335 Membership & Dues - $300 Local & District V membership in Society for Human Resource Managers (SHRM), international Personnel Management Association (IPMA) and Professional Human Resource Certification (PIIR). 338 Recruitment & Negotiations 428,000 Advertising and recruitment costs for all City vacancies and technical/legal assistance with labor negotiation fees. Also included moving expense for new city manager as well as costs for reception and interviews. 373 School & Travel - $3,500 Human Resource courses, national and state Society for Human Resource Managers (SI IRIv1) conference, annual arbitration, and labor relations conferences and training. FY 04 BUDGET ACCOMPLISHMENTS ne Personnel Department: *Composed RPP for Salary Survey and assisted consultants with data *Interviewed 140 prospective employees *Conducted background and reference checks *Hired 21 full Time employees *Hired 1 Part "Time employee *Himd 52 Seasonal employees *Re -Hired 40 employees *Negotiated Kalispell Police Association Contract 29 PERSONNEL FUND: GENERAL 1000-401-410830 EXPENDITURE DETAIL personal Services: FTE'S 110 Salaries and payroll costs 121 Overtime 153 Health Insurance 155 Retirement Total Personai Services Materials & Services 210 Office Supplies 215 Computer supplies 229 Other Supplies 241 Small Office Equipment 320 Printing 322 Books 325 Web page, Internet Service 3 35 Afanbemliip & Dues 338 Recruitment 345 Telephone 354 Contract Services 373 School &'Travel ACTUAL FY01/02 ACTUAL FY02/03 BUDGET FY03/04 ACTUAL FY03/04 BUDGET FY04/05 $34,878 $36,254 $36,880 $37,449 $38,303 $1,000 $1,974 $1,500 $2,230 $0 $4,437 $4,368 $6,678 $6,678 $5,668 $2,250 $2,300 $2,300 $2,300 $2,381 $42,565 $44,896 $47,358 $48,656 $46,352 $78 $150 $l47 $204 $0 $0 $0 $300 $299 $300 $328 S350 $255 $200 $25 S200 $135 $300 $272 $400 $42 $200 $85 $100 $0 $100 $58 $200 $180 S250 $180 S300 $1,579 $3,000 $2,119 S28,000 $31 $350 $34 $200 S759 $23,000 $8,728 $0 $1,925 $2,750 $2,274 $3,500 $0 $5,283 $30,000 $14,250 $33,750 `I'O`l'AL S42,565 $50,179 $77,958 $62906 $80,102 30 MAYOR / COUNCIL FUND: GENERAL 1000-402-410100 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03104 FY04/05 Personal Services $52,920 $51,294 $54,466 $53,692 $54,525 Materials & Services $22,189 $9,909 $16,150 $10,720 $15,000 $75,109 $01,203 $70,610 $64,412 $69,525 PROGRAM DESCRIPTION `Elie Kalispell City Council is composed ofeight(8) City Councilors and the Mayor. The City is divided into four (4) Wards with two (2) Councilors elected from each and the Nfayor elected at large. Each member of the City Council serves a four year term of office with the terms being staggered. All functions of City government fall directly or indirectly within jurisdiction of the City Council. The greatest responsibility of the City Council lies in their legislative activities, which includes enacting ordinances, establishing policy and levels of service, adopting the budget, setting service fees and appropriating money to fund the City's programs and services. The Mayor presides at all Council meetings and is a voting member of the Council. Kalispell City Couneil meets on the first and third Monday of each month in regular session at 7:00 p.m. in the City Council Chambers of City hall. FY 05 BUDGET HIGHLIGHTS Line item detail: Mayor/Council budget 335 Membership & Dues-$5,600 This is the amount necessary for membership to the Montana League of Cities & Towns and the National League of Cities. 31 MAYOR / COUNCIL FUND: GENERAL 1000-402-410100 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY9 /02 FY02I03 FYY03/04 FY03/04 FY04/05 Personal Services: F"TE'S 9 9 9 9 9 110 Salaries and payroll costs $52,920 $51,294 $53,174 S52,400 $53,233 155 Retirement PERS $1,292 $1,292 $1,292 Total Personal Services $52,920 $51,294 $54,466 $53,692 $54,525 Materials & Serviees: 210 Office Supplies $486 $39 S500 $S56 5100 213 Small Office Equipment SD $0 $10o $0 $100 322 Books $54 S25 $100 $0 $I00 335 Membership & Dues S4,856 $5,491 $5,600 $5,552 $5,600 345 Telephone & Communications $136 $39 S100 $0 $100 373 School Bz Travel - Council $5,717 $3,622 $7,000 $3,838 $6,000 379 Meetings $10,752 $693 $2,000 S774 $2,500 381 Training $188 $0 $750 $0 $500 Subtotal $22,189 $9,909 $16,150 S10,720 $15,000 TOTAL $751109 $01,203 S70,616 $64,412 $69,525 32 CITY CLERK FUND: GENERAL 1000-402-410150 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $34,970 $36,281 $43,153 $44,198 $52,102 Maintenance & Services $4,498 $3,554 $4,175 52,934 $3,425 $39,468 $39,835 $47,328 $47,132 $55,527 PROGRAM DESCRIPTION The City Clerk is responsible for, entering into books all Ordinances, Resolutions and Minutes passed by the City Council; filing and keeping all agreements and contracts belonging to the City; making certified copies of all records, books and papers as needed; Snaking and keeping a complete index of the Minute Book, Ordinance Book and Resolution Book and all other books and papers on file in the City Clerk's office; take and administer oaths; organize and distribute materials for Council Meetings and Work Sessions and perform any additional duties as directed by the City Manager. FY 05 BUDGET HIGHLIGHTS Continue to update filing system and add information to Laserfische. FY 04 BUDGET ACCOMPLISHMENTS An updated filing system for contracts and agreements was established. Ordinances and Resolutions will soon be available for public review on this site. Several additions to L.aserfischc were made with more users added. 34 % of budget is funded through the administrative transfer. 33 CITY CLERK FUND: GENERAL 1000-402-410150 EXPENDITURE DETAIL Personal Services: FTFS J 10 Salaries and payroll costs 121 Overtime 153 Health insurance 155 Retirement PERS Total Persona] Services Maintenance & Services: 2.10 office Supplies 213 Small Office Equipment 215 Computer Supplies/services 229 Other Supplies 320 Printing 322 Hooks 335 Membership & Dues 345 Tcicphomr 373 School & Travel Subtotal TOTAL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 1 1 1 1 1 $34,238 $35,480 $35,537 $36,602 $42,681 $732 $801 $1,000 $980 $1,200 S4,308 $4,308 $5,568 $2,308 $2,308 $2,654 $34,970 $36,281 $43,153 $44,198 $52,102 $o $501 $600 $531 $400 $0 $527 $200 $151 $200 $711 $0 $0 $0 $500 $778 $378 $200 $64 S200 $0 $22 $100 $0 $100 $0 $471 $150 $23 $100 S140 S155 $175 $160 $175 S250 $187 $250 $199 $250 $2,019 $1,313 $2,500 $1,806 $1,500 $4,498 $3,554 $4,175 $2,934 $3,425 $39,468 $39,835 $47,328 S47,132 $55,527 34 FINANCE DEPARTMENT FUND: GENERAL 1000-403-410550 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04105 Personal Services $160,216 $173,576 $194,082 $192,356 $203,106 Materials and Services $12,357 $12,235 $14,450 $12,123 $14,750 Capital Outlay $0 $0 $0 $0 $0 Total $172,573 $185,811 S208,532 $204,479 $217,856 PROGRAM DESCRIPTION The Finance Department is responsible for all activities concerning finances within the City. Planning, reporting, controlling the revenue and expenditures through various systems of cheeks and balances is a major duty. Investment, financial reporting and fulfilling regulation requirements are part of the daily responsibilities. These responsibilities include: General Supervision and management of fiscal concerns of the City, Preparation of the Annual Financial Report Maintenance ofaccounting records/data processing Investment of City funds, dent service, SID's Accounts payable for all city departments Water office billing and collections Fixed Asset management Budget preparation 35 FINANCE DEPARTMENT FUND. GENERAL 1000-403-410550 FY 05 BUDGET HIGHLIGHTS Line Item Detail; Salary- 20% of finance directors salary is split between water and sewer billing to better reflect time spent working for utilities. FY 04 ACCOMPLISHMENTS Prepared first Annual report using the new reporting model - GASB 34 Received an unqualified Audit report on the City's financial report. Deputy Finance Officer Rick Wills became a CPA. City 'Treasurer Carol Kostman became Certified Public Finance Administrator, Implemented Finance policies per the Utility Rate Study Shined payroll preparation back to the Finance office from the Personnel Specialist. Prepared Revenue Bond applications for Water and Sewer bond sales. Prepared Board of Investment applications for low interest loans. 36 FINANCE DEPARTMENT FUND: GENERAL 1000-403-410550 EXPENDITURE DETAIL Personal Services, FFE'S 110 Salaries and payroll costs 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Materials & Services: 213 Small Offzcc Fquipment/supplies 320 Printing -receipt books, dog tags,etc. 322 Books 335 Dues, memberships & licensing 345 Telephone & Communications 353 Contract Scvtiiccs-Parking 354 Contract Services -Grizzly security 355 Bank fees 373 School & Travel Subtotal TOTAL, ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 3.5 3.5 4 3.8 3.8 $135,691 $141,333 $158,229 $156,483 $159,832 $181 $0 $500 $556 $o $15,597 $23,303 $25,353 $25353 $33,309 $8,747 $8,940 $10.000 $9,964 $9,964 $160,216 $173,576 $194,082 $192,356 $203,106 $103 $204 $250 $123 $250 $223 So $0 $0 $0 $58 $80 $350 S178 $250 $1.275 $1,390 $1,500 $1,117 $1,500 $I47 $170 $150 $76 $250 $0 $0 $o $0 $500 $1,763 $1,500 $1,500 $1,585 $1,500 $5,765 $5,454 $5,500 $5,599 $5,500 $3,023 $3,437 $5,200 $3,445 $5.000 $12,357 $12,235 $14,450 $12,123 $14,750 $172,573 $185,811 $208,532 $204,479 $217,856 37 ATTORNEY FUND: GENERAL 1000-404-4111110 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $16,704 $24,140 $24,334 $183,484 $207,377 Maintenance & Operations $182,225 $191,751 $199,073 $14,320 $18,845 Total $199,929 $215,891 S223,407 $197,804 $226,222 PROGRAM DESCRIPTION `fhe City Attorney's office has the following responsibilities: 1) Represent the position of the City before the Municipal Court, the District Court, and other Courts wbcre the City's legal interests are involved; 2) Compile contracts, ordinances, resolutions, and other documents necessary for the operation ofCity government. 3) Give written opinions to the lvlanager, Mayor and Council on questions pertaining to the duties, rights, liabilities and powers of the City: and 4) such other duties as the City Council prescribe. The office of the City Attorney also advises the various City departments on legal matters pertaining to department policy and operations. Municipal Court Statistics: CY2000 CY2001 CY2002 CY2003 Complaints filed by City Attorney 125 124 78 130 Omnibus Hearings (Pre -Trial) 851 929 965 870 Jury Trials held 13 12 8 14 Bench Trials 243 250 221 172 Appeals 4 2 3 3 38 ATTORNEY FUND: GENERAL 1000-404-4111110 "Y 05 BUDGET HIGHLIGHTS Line Item Detail: 215 Computer Supplies - Swift Connection & Maintenance - $1,000 Annual payment for connection to the Kalispell Police Department's computers, plus any maintenance costs for office computer equipment. Reduced by $200 due to price drop for connection fee. 322 Westlaw (2 connections) - $4,775 This office now subscribes to VvestLaw, an on -lime legal research service. The change from Lexis allowed the office to reduce book costs while increasing the availability ofmorc municipal legal research materials. 335 Membership & Dues - $1,300 $285 - State Bar of Montana - City Attorney $285 - State Bar of Montana - Adjutant City Attorney $420 - International Municipal lawyers Association - City of Kalispell $210 - Notary & bonds for all employees 345 Telephone & Communications- $1,000 Reduced by $400. 354 Contract Services - $5,000 Outside legal counsel contingency. 373 School and Travel - $2,500 May be less than last year because League Meeting is in Kalispell. FY 04 ACCOMTLISHNMNTS L €Jfiice was able to complete the fiscal year with minimal use of outside legal counsel 2. Negotiated and prepared contract with firefighters union 3. Negotiated and concluded the final agreement with the Stream termination agreement and Use and Lease agreement with TeleTech 4. Office continues to handle the criminal misdemeanor caseload with efficiency 39 ATTORNEY FUND: GENERAL 1000-404-4111110 EXPENDITURE DETAIL Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Total Personal Services Maintenance &e Operations: 210 Office Supplies 215 Computer Supplies 322 Books & CDs 322 Westlaw 335 Membership & Dues 345 Telephone & Communications 354 Contract Services/contingency 373 School & Travel Subtotal TOTAL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 > ry"s 3 3 3 3 3 $143,993 $140,359 $146,789 $148,708 $168,776 $16,704 $24,140 $24,334 $25,434 $28,068 $8,747 $8,502 59,200 $9,342 $10,533 $169,444 $173,001 $180,323 $183,484 $207,377 $153 $450 $450 $578 $450 $349 $1,200 $1,200 $950 $1,200 $6,995 $6,000 $6,000 56,638 $2,720 $1,000 $1,000 $1,000 $1,000 $4,775 S765 $1,200 $1,200 $1,162 $1,200 $1,037 $1,400 $1,400 $333 $1,000 $3,096 $5,000 $5,000 $653 $5,000 $386 $2,500 $2,500 $3,006 $2,500 $13,781 $18,750 $18,750 $14,320 $18,945 $183,225 $191,751 $199,073 $197,804 $226,222 40 MUNICIPAL COURT FUND: GENERAL 1000-406-410360 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY03/04 FY03/04 FY04/05 Personal Services $134,788 $140,060 $145,376 $112,890 $148,183 Materials & Services $66,615 $81,531 $76,137 $76,435 $86,550 $201,403 $223,591 $221,513 $189,325 $234,733 PROGRAM DESCRIPTION Our courts have been established as a forum where the parties in a dispute can present their difference And obtain a solution. The system functions under the adversary procedure where each party to the dispute presents his evidence and arguments in the manner most beneficial to his position. It is essential for the proper operation of the system that the trial or hearing be presided over by an impartial judge. The judge must make certain that the proper law is applied and proper rules of cvidence and procedure followed. FY 05 BUDGET HIGHLIGHTS Line Item Detail: Computer Supplies-S5,000 A software license for the Court Room Computer and of site data storage. Computer Software+$7,000 School & Travel Judge and Clerk of Municipal Court attend a Court Performance Standards educational seminar. 41 MUNICIPAL COURT FUND: GENERAL 1000-406-410360 Personal Services: FTE's 110 Salaries and payroll costs 121 Overtime 153 Health 155 Retirement Total Personal Services Materials & Services 210 Office Supplies 2l3 Small Office Equip 215 Computer Supplies/Taint. 229 Other Supplies 320 Printing 322 Books (Lexis on line service) 335 Membership & Does 345 Tele. & Communications 351 Legal Fees 353 Computers 354 Contract Services 355 Court Software 363 Office Equipment Maint. 373 School & Travel 394 Jury & Witness fees Total M & O TOTAL EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01i02 FY02/03 FY03/04 FY03/04 FY04/05 3 3 3 3 3 $101,920 $106,298 $111,542 $112,940 $114,968 $104 $1,392 $300 $50 $300 $26,334 $25,603 $26,334 $25,752 $6,430 $6.767 $7,200 $7,163 $134,789 $140,060 $145,376 $112,890 $148,193 $1,468 $1,036 $1,500 $1,298 $1,500 $1,388 $t,176 $1,000 $950 $1,000 $1,041 $1,175 $1,500 $1,182 $2,000 $804 $1,782 $1,000 $1,568 $1,300 $2,208 $1,637 $2,000 S1,943 $2,000 $1,242 $1,109 $1.237 $1,205 $1,250 $275 $140 $300 $285 $300 $570 $337 $500 $485 $600 $37,076 $54,882 $50,00o $51,166 $55,000 $1,280 $11,335 $0 $0 88,454 $4,108 $8,500 $7,488 $5,000 $7,000 $16 $o $100 $150 $100 $3,467 $1,746 $3,500 $3,500 $4,000 $7,326 $3,068 $5.0W $5,215 $5,500 $66,015 SS3,531 $76.137 $76,435 $86,550 $201,403 $223,591 3221.513 $1897325 $234,733 42 CITY HALL MAINTENANCE FUND: 1000-412-411230 Personal Services Maintenance & Operations Capital Outlay TOTAL EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01IO2 FY02/03 FY03/04 FY03/04 FY04/05 $28,935 $24,515 $13,766 $12,574 $14,409 $97,226 $109,761 $123,100 $131,953 $136,100 $0 $o $152,000 $151,883 $o $116,161 $134,276 $288,866 $296,410 $150,509 PROGRAM DESCRIPTION City Hall budget provides for the building maintenance and janitorial services for the City Hall Complex. Maintenance covers utilities, heating and cooling systems, and all other mechanical items in the City Hall Complex, as well as miscellaneous repairs and maintenance. *.2 FTF - The Fire Department's Operations Chief oversees the contract services, maintenance and repairs of City lla11 FY 05 BUDGET HIGHLIGHTS 110 salaries 20% of Assistant Chiefs salary is allocated to City Hall Budget to reflect actual duties and time commitment in the oversight of contract services, maintenance and repairs. 218 Storage -Create storage for Public Safety in City Hall 344 Natural Gus Natural gas costs has significantly increased over the past year, however this was reduced through the 03104 budget replacement and installation of a more efficient HVAC system in City .Hall 366 Building maintenance - minor painting and preventative maintenance. FY 04 BUDGET ACCOMPLISHMENTS Replaced City Hall's Heating, Ventilation, and Air-conditioning unit. (HVAC) Continued a facilities maintenance contract with a private vendors. 43 CITY MALL MAINTENANCE FUND: 1000-412-411230 Personal Services: FrE'S 110 Salaries 153 Health Insurance 155 Retirement Total Personal Service Maintenance & Operations: 213 Small Ot£ce Equipment 218 Equipment (Non -Capital) 224 Janitorial Supplies 241 Consumable Tools 341 Electricity 342 Water 344 Natural6as 354 Contract Services 362 Equipment Maintenance 366 Building Maintenance Sub 'Total m & o Capital Outlay: 940 Equipment TOTAL EXPENDITURE DETAIL ACTUAL FY01/02 ACTUAL FY02/03 BUDGET FY03/04 ACTUAL FY03/04 BUDGET FY04/05 1 1.20 0.2 0.2 0.2 $25,209 519,303 $IO,wo $91500 $10,919 $2,268 $3,576 $1,756 $1,756 $2,018 $1,458 $1,636 $27000 $1,318 $1,471 $2819-15 $24,515 S13,766 $12,574 $14,409 $0 $18 $900 S863 $450 $9,00(1 $2,821 $3,579 $3,000 $4,905 $2,500 $225 $235 $200 $134 S150 $28,455 $29,860 $30,000 $31,156 $29,000 $3,861 $3387 $4,000 $6,510 S5,000 $18,805 $17,345 $22,000 $23,355 $25,000 $126 $13083 $30,000 $30,8245 $32,000 $10,611 $14,270 $16,500 $13,700 $14,500 $22.322 $27,884 $16,500 $20,504 $18,500 $87,226 $109,761 $123,100 $131,953 $136,100 $0 $0 3152,000 $1517883 $0 $116,101 $134,276 $288,866 $296,410 $150,509 44 ZONING FUND: GENERAL 1000-420-420540 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03104 FY03/04 FY04/05 Personal Service $45,081 $49,473 $49,542 $50,956 $53,433 Materials and Services $2,784 $4,247 $3,115 $1,319 $3,515 Capital Outlay $0 $0 $0 $0 $0 $47,865 $53,720 $52,657 $52,275 $56,949 PROGRAM DESCRIPTION 'Fhe Zoning Enforcement officer administers the City of Kalispell Zoning Ordinance and the Floodplain Managoment Program. FY 05 BUDGET HIGHLIGHTS No significant budgetary changes FY 04 ACCOMPLISHMENTS Turing a typical year, the Zoning Office processes approximately 200 applications for single family/duplex homes and additions as well as approximately 50 applications for commercial construction. As chairman of the Site Development Review Committee. the Zoning Administrator takes the lead in ushering commercial projects through the site development aspects of the building permit process. The Zoning Office has issued 52 sign permits to date in fiscal year 2004. Over the course of a year, the Zoning Office handles approximately 1000 phone calls and in -office meetings with developers and property owners. The goal is to help guide a project by outlining options available within the parameters of the zoning ordinance. The Zoning Office has continued its efforts to help update and refine the zoning ordinance, such as research relating to the sign ordinance, architectural standards, and downtown parking. Continuing education is a vital component ofa healthy organization, and the Zoning Administrator has participating in the Leadership .Series sponsored by the City, as well as earning CLE credits to maintain good standing, as a licensed attorncy in the State of Montana. 45 ZONING FUND: GENERAL I000-420-420540 EXPENDITURE DETAIL Personal Services: FTE'S 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 213 Small Office Equipment 320 Printing 322 Books 331 Publication & Filing Pees 335 Membership & Dues 373 School & Travel TOTAL BUDGET ACTUAL FY01/02 ACTUAL FY02/03 BUDGET FY03/04 ACTUAL FY03/04 BUDGET FY04/05 1 $36,734 $6,032 $2,315 1 $38,291 $8,778 $2,404 1 $38,204 $8,779 $2,500 1 $39,087 $8,778 $2,491 1 $40,793 $10,092 $2,548 $45,081 $49,473 $49,542 $50,956 $53,433 $0 $7 $100 S43 S100 $0 $1,607 $200 $0 $200 $25 $70 $200 $0 $100 $403 $0 $200 $207 $400 8256 $339 $300 $270 $400 $315 $285 $315 $345 $315 $1,795 S1,939 $1,800 $454 $2,000 $2,784 $4,247 S3,115 $1,319 $3,515 $47.865 $53,720 S52,657 $52,275 $56,948 46 DATA PROCESSING FUND FUND. 603 0-403-410550;4105 8 5 PROJECTED REVENUE AND FUND SUMMARY ACTUAL ACTUAL, BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 BEGINNING CASH CASH: Operating $67,408 S70,806 $62,304 $62,304 $54,860 Cash, Replacement account $28,339 $49,590 $32,687 $32,687 $12,087 $95,747 $120,396 $94,991 $94,991 $66,947 REVENUES Charge for service -other Funds $63,320 $43,286 $43,286 $43,286 $67,000 Entitlement (General Fund share) $46,750 $22,157 $30,000 $30,000 $47,000 Interest $3,287 $1.762 $1,500 $1,000 $750 Misc. $245 $3,615 $500 S250 $250 Total Revenue $113,602 $70,820 $75,286 $74,536 $115,000 Total Available $209,349 $191,216 $170,277 $169,527 $181,947 Data Processing $61,764 $59,322 $69,050 $63,889 $76,920 Capital Outlay $27,189 $36,903 $41,600 $38,691 $47,000 13epree./replacetnentreserve $45,000 $20,000 $I6,000 $16,000 $16,000 Total expenses $133,953 $116,225 $126,650 $118,580 $139,920 ENDING CASH CASH: Operating $70,806 $62,304 $52,540 $54,860 $29,940 Cash, Replacement account $49,5% $32,687 $7,087 $12,087 $28,087 Total Cash $120,396 $94,991 $59,627 $66,947 $58,027 $58.000 to be funded from replacement account FY2001. $23,749 to be funded from replacement account FY2002. $36,903 to he funded from replacement account 1' Y2003. $30,600 to be funded from replacement account FY2004. FY2W5 start to rebuild replacement account. 47 DATA PROCESSING FUND FUND: 6030-403-410550;410585 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY03/04 FY03104 FY04/05 Operating Expenses $65,205 $59,322 $73,050 $63,889 $76,920 Capital Outlay $23,748 $36,903 $37,600 $38,691 $47,000 Replacement/Depreciation $45,000 $20,000 $16,000 $16,000 $16,000 $133,953 $I16,225 $126,650 $118,580 $139,920 PROGRAM DESCRIPTION The internal service fund charges other funds for the services provided. Transfers from each fund are included in their budgets as expenditures. Items which are fund specific are prorated only to those funds receiving benefit, i.e. copy machines. For maintenance and operations, the percent attributable to each department is related to usage on the server. Water and sewer are the biggest users (20%). Funds with both payroll and accounts payablc functions are at 6% of operations. The General Fund share is the remaining amount which we have funded in the past with proceeds of Video gaming but will now be funded from the Entitlement. We have reduced the cash carryover and replacement fund cash to lower levels since capital costs for computers are substantially less than in the past. For this reason the revenue is less than the expenses budgeted for this year. In FY2003 we replaced the Financial computer system (water billing, etc.) for $15,000 compared to over 540,000 some years ago. We replaced most of our software the year before so we can build replacement fund balances at a lower rate. 48 DATA PROCESSING FUND FUND: 603 ©-403-410550;410585 FY 05 BUDGET HIGHLIGHTS Line Item Detail: 355 Licensing - $2,000 Increase for anti -virus license for the exchange server used by fire and Police. 229 Supplies, paper in particular, usage continues to increase. 532 Copier lease prices remain the same but we are paying for excess copy charges. 940 Capital outlay Increase in Police request to replace 3 pc's in the department and 2 laptops in the vehicles. Gel battery backup for the 7 police cars are needed so that laptops do not crash when the car is shut down_ Electronic timesheets for payroll is budgeted but the time frame may depend on changes being proposed by our software vendor to move to a web based product. An overbead projector for PowerPoint is proposed for the council chamber. it will be wireless and have the capability to swerve for use on any wall. FY 04 ACCOMPLISHMENTS The Parks department has networked all of its computers and put in place backup software. We have upgraded all of the PC's to operate with the same software. The Fire department has put in place a Exchange server which will allow all of their employees to access central calendars and e-mail. The Public Works department has upgraded their file server this year. 49 DATA PROCESSING FUND FUND: 6030-403 -4105 50; 4105 85 410580 Computer 215 Computer,'printer Supplies 218 Equipment -not capital(printers,etc.) 325 Web Page 346 SumanitNet -Internet network 353 Lasertische maint. Contract 354 Contracts- Jordahl & Sliter 355 Licenses - Progress, ADG, UST 362 Equipment Maintenance 381 Training/school 410585 Copiers, Fax, office machines 229 Supplies (paper, etc.) 362 Equipment Maintenance 532 Copier Rentals (5) Total M & 0 410580 Capital Ouflay' 940 PC's -network mplaccieuntingency 940 Main. Accounting File Server 940 Accounting software-timesheets 940 Council chamber-projector/system 940 Police Dept, system 940 Pa€k's Dept. PCs 940 Public Works -PCs 940 Attorneys- PCs 940 Court -PC s 940 Fire Department 940 Manager/Personnel Total Capital Outlay 510400 831 Replacement reserve Total Budget EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02103 FY03104 FY03/04 FY04105 $5,038 $3,039 $4,000 $3,574 $4,000 $6,121 $2,758 $5,000 $4,281 $5,000 $3,767 $983 52,000 51,224 $2,500 $1,550 $1,320 $1,500 $1,320 51,500 $920 $1,120 $1,232 $1,232 $2,320 $10,120 $14.937 $15,000 $10,748 $15,000 $6,515 $6,559 $13,850 $12,680 $15,850 S2,319 $1,280 $3,468 $862 $2,000 $850 $831 $1,000 S900 $1,000 $2,539 $3,484 $3,500 $4,032 $4,500 $130 $317 $500 $0 $250 $25,336 $22,694 $22,000 $23,036 $23,000 $65,205 $59,322 $73,050 $63,899 $76,920 51,946 $7,241 $8,000 $10,118 $6,000 $7,553 $0 $7,000 $4,500 $13,218 $8,964 58,000 $8.634 $10,000 $1,585 53,893 54,000 $2,747 $6,000 $0 $6,000 $3,000 $3,000 $3,000 $2,044 $0 $2,000 51,574 52,000 $1,345 $1,976 $3,500 $3,500 $3,500 $3,610 $0 $5,100 $5,100 55,000 $0 $1,276 $4,000 $4,018 $0 $23,748 $36,903 $37,600 $38,691 $47,000 $45,000 $20,000 $16,000 $16,000 S 16,000 $133,953 $116,225 5126,650 5118,580 $139,920 50 PUBLIC SAFETY - $7,823,574 POLICE $2, 767,995 DRUG GRANT $69,130 BLOCK GRANT $30,000 UNIVERSAL GRANT $54,725 ON -BEHALF PMTS FM STATE $340,000 POLICE SUBTOTAL $3,261,850 Public Safety Budgeted Expenditures/Expenses FY2005 - $7,823,574 ON BEHALF PMTS FM BUILDING STATE POLICE 4% 9% 36% AMB, 18% DRUG FEMA 14 GRANT ' FIRE BLOCK 5% FIRE STATION i GRANT 23% CONSTR. UNIVERSAL () 3% GRANT 1% Pnr Irr FIRE; STATION CONSTR. $250,000 FIRE $1,771,415 FEMA GRANT $399,990 AMB. $1,441,952 ON BEHALF PMTS FM STATE $360,000 FIRE SUBTOTAL $4,223,357 BUILDING $338,367 Budgeted Expend itureslExpenses FY2005 by Function - $34,472,475 Parks & Rec 5% Public Other 6°/° Gen Gov't Safety 23% 46%0 nm. 14% The 2004-2005 budget reflects the addition of one FTE. That employee will be required to serve in a support role to provide additional time for sworn officers to engage in policing activities. Those support duties will include processing an estimated 1,000 additional video tapes resulting from the installation of video systems in patrol cars, and the handling and processing of evidence which has increased significantly. Capital outlay includes the purchase of two used staff cars but does not include the addition of any patrol units, a $26,000 reduction from last fiscal year. School resource officers have been transferred from separate grant accounts to the general fiend following the end of the federal grant that initiated the program. The general fund does reflect $78,000 in income received from the School District toward continuation of the program. FIRE DEPARTMENT The Kalispell Fire Department's 2004-2005 budget reflects the addition of three firefighters. This begins the staffing project for the north fire sub -station. By bringing these personnel on in this budget year, we will address the increase in call volume that we are currently experiencing, and will staff the new sub -station with officers and 51 firefighters that have the experience to respond effectively when the station opens in 2006. We continue to see growth in call volume, as reflected in the 18% increase in medical requests in 2004 over the previous year. Construction of a north fire sub -station remains the highest of priorities and progress towards this end continues with the contract for design and project planning well under way, as well as searching out every possible source for project funding. The Prevention Division will continue annual public education programs, fire and life safety plans reviews, fire and life safety business inspections, hydrant testing, and data analysis. The Operations Division budget reflects a comprehensive vehicle and equipment replacement schedule, and funds that are carried over for the purchase of new breathing apparatus through our FEMA grant. We will complete the purchase of all listed Insurance Services Offices (ISO) operational tools and equipment in this budget year. Half of this firefighting and rescue equipment purchase was funded in last year's budget, and is part of our strategic objectives. We have applied for a FEMA grant again this year, which, if successful, will assist us in completing safety changes to the facility, upgrading our communications, and increase our training capabilities. The department is replacing a 31 year old fire engine. We have applied for funding through the Department of Homeland Security/FEMA Assistance to Firefighters Grant Program for this engine. If we are unsuccessful in this request, we will purchase it through the Montana Board of Investments. We will keep this fire engine and it will be our only reserve engine when the north sub -station is opened, giving us two structural engines and a ladder truck in our downtown core, a structural engine and a wildiand engine at the north sub -station, and the 1973 structural engine in reserve. Ambulance The Emergency Medical Services Division continues aggressive expense management and revenue collection, while still providing excellent paramedic treatment and ambulance transportation. We have begun the arduous task of repaying a 2002/2003 loan from the city. Reduction of federal support through Medicare and Medicaid continues to plague our revenue base, but we are seeing a stabilization of the fund. We are controlling expenditures by reducing callback of personnel with a new work schedule that increases the number of personnel on duty, and by postponing the replacement of scheduled apparatus. 52 POLICE DEPARTMENT FUN©: GENERAL 1000-413-420140 EXPENDITURE SUMMARY Personal Services Maintenance & Operations Capital Outlay Transfer to Grant Funds Debt Service "Focal ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $1,993,638 $2,256,456 $2,330,268 $2.323,225 $2,498,989 $116,443 $115,192 $171,500 $155,053 $179,700 $39,986 $77,916 $63,500 $67,658 $37,500 $23,332 $37,386 $55,099 $51,216 $49,814 $1,094 $1,992 $2,173,399 $2,486,950 $2,620,367 $2,598,246 $2,767,995 PROGRAM DESCRIPTION The Kalispell Police Department's current budget reflects 40 full -tithe and 2 part-time employees. One employee: is shared between the police and trine departments. One €u11-time support position was added to handle an increase in mandatary reporting documentation and to help sworn officers handle a significant increase in time devoted to evidence handling. The support position will also be required to assist in dispatch part-time. In 2003 the department handled 19,612 calls for service and responded to 937 accident reports. Officers arrested 1698 suspects and issued 5,743 citations during the year, The department continued to be involved in a number of significant community partnerships and reduced the crime index in several notable categories, The Detective Division continued to maintain a very significant work load and the budget for that division has been separated to better track costs associated with that increase, 53 POLICE DEPARTMENT FUND! GENERAL, 1000413420140 FY05 BUDGET HIGHLIGHTS Line Item Detail: Kalispell Police Dept. 110 Salaries - (see personnel page) 1) One FTE support position has been added to handle an increase in mandatory reporting documentation and to assist in the preparation and handling of evidence. This will provide additional time to detectives who currently process all evidence. 2) The School Resource Officers have been moved into the general fund following the completion of Federal Funding for the project. 3) Acting sergeant pay - $3,992. To pay for patrolmen assigned to the position of acting sergeant required by the collective bargaining agreement. 4) Fill in Dispatch pay - $12,000 reduction to account for increased hours available from FTE position gained in i# 1. 5) Detective Division salaries have been separated to better track actual expenditures. 112 Severance/Retirement - no anticipated retirements in the upcoming fiscal year resulting in a budget reduction of $32,000. 121 Overtime - $4,000 increase to better reflect actual expenditures 123 Special Assignment Overtime - $5,000 to better account for actual overtime expenditures for Spacial Response Team, Crisis Negotiators and Major Case Team assignments. 127 School District Overtime - $10,000 reduction to better reflect actual expenditures. 122 Drug Overtime - $0 This will result in an actual reduction of $10,000 in general fund expenditures as the HIDTA grant will now be billed for up to $10,000 in drug related overtime. 210 Office Supplies - S 1,000 increase to more accurately reflect expenditures 215 Computer Supplies - $1,500 increase to allow for purchase of videotapes for in -car video system. 218 Equipment -Non Capital - $10,000 to allow for the purchase of updated communication headsets for SRT members, an additional complement ofTaser guns and updating the department's polygraph which is running on a DOS based system, $4,000 unfunded. 220 Investigative Supplies -Increase of $1,000 from staffs 03-04 request to better reflect actual expenditures. 224 Donated Safety Equipment - Increased to $5,000 to allow for additional donated equipment. 227 Arnmo & Related Supplies - $8,000 increase in ammo and related supplies to account for the purchase of practice and duty ammunition which will no longer be hand loaded. 230 Crime Prevention Supplies - increased to $7,€100 to allow for supplies for the department's volunteer prograin and $4.500 in donations from fundraiser 54 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 Line Item Detail: Kalispell Police Dept. -can't. 231 Crisis Negotiations - $1,500 to provide for updating equipment and to provide additional training for negotiators. 320 Printing - $250 increase to better reflect actual expenditures. 354 Shelter/Animal Vet Treatment - Increased $500 for increase in anticipated fees. 363 Office Equipment Maintenance - $3,500 transfer to reflect mandatory licensing fees (365) 365 Mandatory Maint. & Licensing/Software - $15,200 to cover cost of mandatory licensing and software fees. 369 Radio & C11N - $2,800 consolidation of funds to more accurately reflect accurate expenditures 373 School & Travel - $2,000 increase to provide additional leadership training 388 Medical Services - $10,000 reduction; off year for biennial physicals. $23 Transfer to Universal Grant 2917 - increased to provide for full fiscal year budgeting 827 Transfer to Drug Fund 2916 - To more accurately reflect actual expenditures 829 Transfer to Block Grant 2919 $1,500 to provide snatching funds for an anticipated $10,000 block grant. 942 Video Infrastructure - $8,000 to allow for the recording of interviews and arrests on DVD format 944 Patrol cars - $23,000 to replace a patrol unit with 100,000 miles of use. 944 Crime Scene Trailer -to allow for the transportation of necessary crime scene equipment to scenes and evidence from scenes without maintaining a vehicle with a drive train. $6,500 unfunded. 944 Staff Vehicles - (2) - $29,500 to allow for the purchase of two used unmarked staff cars, These vehicles will replace two units that are over ten years old and are collectively valued at $1,700 55 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 FY04 BUDGET ACCOMPLISHMENTS Added one FTE police officer to investigate sex critnes and stolen property. Reduced break-in to vehicles from nearly 400 to just over 200 in 2003 Significantly improved enhanced 911 infrastructure Improved crime scene processing and investigation through major case unit. Reduced dispatcher turn -over and improved training. Improved officer and suspect safety through Taser deploy€Went. Added in -car video to patrol units through M©OT grant. Participated in community awareness education on drugs, domestic violence and DUI through Police Advisory Council. Graduated 300 students in DARE program, Provided additional support to drug task force with part-time assignment. Continued school resource officer program with financial participation from school district. Investigated 346 cases in Detective division. Became one ofthe first agencies of the state to report crime statistics electronically. Received officer ofthe year award for the state of Montana for the third consecutive year. Obtained two jury trial murder convictions in separate homicide cases. Reduced overall accident rates. Replaced three marked patrol units. 56 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FYOI/02 FY02/03 FY03/04 FY03/04 FY04/05 POLICE & ADMINISTRATION FTE's 25.5 25.5 25.5 25.5 26 Personal Services: (see .Detectives, Dispatch, & Animal Control also) 110 Salaries and payroll costs $1,071,588 $1,067,735 $1,118,760 $1,122,135 $1,241,122 112 Severance -retirement $51,953 S49,015 $32,000 $32,678 $0 114 Comp time Buyout $17,500 $13,92I $19,000 $10,132 $19,000 121 Overtime (spilt w/detectives,estimated) $60,719 $65,864 $54.000 $50,000 $40,000 123 Special Assignment Overtime so $l1 $a $0 $5,000 125 DUI Task Force Grant/Sp. Traffic $4,168 $9,088 S2,000 S1,973 $10,000 126 Spec. Woliday, Enforcement Grant S8,082 $10.572 $25,000 $26,870 $25,000 127 School District Overtime $9,533 $8,434 $25,000 $7,431 $15,000 128 Underage Drinking Enforcent Grant $0 $0 $4,200 $1,519 $0 153 Health Insurance $113,009 $213,988 $203,110 $191,059 $234,450 155 Retirement $142,593 $144,499 $152,846 $140,582 $159,065 Subtotal Personal ServirPc P.i 479 T4S Ki SR1 }lT(. K3 A15 A}A @Y SQiI 174 Ti 7Ak A1"7 Maintenance & Operations: 210 Office Supplies $3,790 $4,191 $3,000 $3,046 $4,000 215 Computersupplies/equipmend:paint. $3,985 $4,165 $5,000 $4,289 $6,500 218 Equipmentnon-capital $5,779 $7,174 $9,750 $9,931 $10,000 220 Investigative Supplies $5,118 $8,420 $5,500 $8,159 $8,000 221 Safety Equipment $7,133 $8,144 $7,000 $5,187 $7,000 224 Donated Safety Equipment $232 $1,622 $2,000 $1,718 $5,000 225 Major Case Unit supplies $0 $0 $3,500 $3,189 $3,500 226 SRTSupport/supplies $1,483 $2,992 $4,500 $4,474 $4,500 227 Ammer & Supplies $3,541 $3.533 S4,000 $3,334 $12,000 228 Patrol Car Supplies $5,199 $8,095 $8,500 $10,276 $8,500 229 Other Supplies $3,724 $3.159 $4,000 $4,100 $4,000 230 Crime Prevent. supplies (rev, $4500) $2,933 $2,807 $3,000 $3,126 $7,000 231 Crisis Negotiations $0 $0 $0 $0 $1,500 232 Underage Drinking Enforce $0 $0 S800 $100 $6,500 235 Bike Patrol $1,263 S1,508 $I,50(i 81,€56 S1,500 320 Printing $5,607 $5,875 $5,750 $5,299 $6,000 335 Membership Dues $1,027 $475 $700 $755 $700 con't 57 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL - CONTINUED 345 Telephone & Communications 354 Contract Services 356 Contact Services -Underage Drinking 357 Forensic Analysis/Pathology 363 Office Equip Maintenance 365 Mandatory rnaint. & licensing/software 369 Radio & CJIN (Dept. Justice) 373 School & Travel 375 Regional Training (reimbursed) 380 Training Supplies 388 Medical Services* 391 Prisoners Medical Treatment 392 Prisoners Room & Board Subtotal Maintenance & Operations Operating Transfers: 823 To Universal Grant 2917 824 To Resource Grants 2914/2915 827 To Drug Fund 2916 829 To Block Grant 2919 Total Operating Transfers Capital Outlay: 941 Tactical blanket 942 Radio/Video Infrastructure 944 Police Car/radio/light bars 944 Staff Vehicles-2 Subtotal Capital Outlay 490545 Debt Service: 610 Pass Thru (DARE car) ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $7,300 $8,649 $7,500 $7,425 $7,500 $4,376 $3,306 $13,000 $13,703 S3,000 $0 $0 $5,000 $2,612 $0 $0 $0 S2,500 $2,007 $2,500 $7,350 $6,183 $6,000 $5,897 $2,500 $0 $0 $0 $0 $15,200 S9,813 $8,601 $3,500 $3,238 $2,800 $15,128 $18,198 $18,000 $17,329 $20,000 $8,516 $883 $15,000 $10,144 $15,000 $2,421 $2,810 $2,000 $1,733 $2,000 $8,557 $0 $10,000 S9,382 $0 $568 $2,502 $1,000 $70 $1,000 $0 $300 $2,000 $0 $2,000 $114,843 $113,592 $154,000 $141,678 $169,700 $0 $0 $15,000 $16,000 $28,314 $5,229 S 11,880 $18,099 $13,2 l6 $0 $18,103 $24,395 $22,000 $22,000 $20,000 $0 $1,111 $0 $0 $1,500 S23,332 $37,386 S55,099 $51,216 $49,814 $6,977 $0 $15,000 $10,763 $8,000 $39,986 $56,372 $48,500 $56,895 $0 $14,667 $29,500 $39,996 $77,916 $63,500 $67,658 $37,500 $1,094 $1,992 Total Police do Administration $1,657,306 $1,811,910 $1,908,515 $1,852,025 $2,007,643 con`t 58 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL - CONTINUED ACTUAL ACTUAL BUDGET ACTUAL BUDGET FYOI/02 FY02/03 FY03/04 FY03/04 FY04/05 DETECTIVES FTE's 3 3 4 4 4 110 Salaries $140,049 $159,976 $202,479 S202,479 $211,374 121 Overtime $6,326 $16,924 $0 $18,054 $15,000 153 Health Insurance $16,704 $20,334 $35,112 $35,1 12 $40,368 155 Retirement $20,175 $26,320 $29,000 $27,800 $28,399 Total Detectives $183,254 $229,554 $265,591 $283,445 $295,141 RESOURCE OFFICERS FTE'S 2 2 2 2 2 (Resource officer's were in funds 2914 &2915 Special Revenue Funds thru FY2004) 110 Salaries and payroll costs $61,400 $81,190 S81,498 $81,498 $82,205 153 Health Insurance $6,702 $13,086 $13,086 $13,146 $19,146 155 Retirement $8,281 $10,630 $ 11,515 $10,782 $11,045 Total Resource officers $76,383 $104,906 $106,099 $105,426 $112,396 420142 DISPATCH FTE's 6 6 6 6 6.5 110 Salaries $175,125 S226,039 $210,290 $220.118 $215,980 121 Overtime S0 S12,125 $7,000 $9,830 $10,000 153 Health Insurance $30,108 $46,000 $48,000 $57,512 $54,990 155 Retirement $10,100 $11,280 $12,000 $11,500 $11,928 Total Dispatch Personal Services $215,333 $295,444 $277,290 $298,960 $292,898 Maintenance & Operations: 215 Computer supplies $0 $0 $1,500 $1,850 $1,500 234 !Uniforms $0 $500 $716 $1,500 369 Radio & CJIN (Dept. Justice) $0 $0 $9,000 S7,861 $0 373 Scbool &Travel (reimbursed 911) $0 $0 $4,000 $1,260 $4,000 Total Maintenance & Operations $0 $0 S15,000 $11,687 S7,000 Total Dispatch services $215,333 $295,444 $292,290 $310,647 $2,99,898 con't 59 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL - CONTINUED ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 ANIMAL CONTROL FTE I I 1 I 1 420145 Personal Services: 110 Salaries $32,026 $32,597 $33,440 $34,018 $36,670 121 Overtime $0 S 136 $1,000 $65 $1,000 153 Health Insurance $5,568 $8,778 $8,778 $8,779 $10,092 155 Retirement $1,929 $2,025 $2,154 $2,154 $2,154 Subtotal Personal Services $39,523 $43,536 $45,372 $45,015 $49,917 Maintenance & Operations: 229 Other supplies $500 $21 S500 354 Shelter/Animal :Vet. Treat€newt $1,600 $1,600 $2,000 $1,667 $2,500 Subtotal Maintenance & Operations $1,600 $1,600 $2,500 $1,688 $3,000 Total Animal Control $41,123 $45,136 $47,872 $46,703 $52,917 GRAND TOTAL POLICE BUDGET $2,173,399 $2,496,950 $2,620,367 $2,598,246 $2,767,995 original budget 2004 General fund $1,982,955 $1,974,858 Retirement $195,000 $182,036 Health Ins. $295,000 $292,461 Work comp $41,313 $43,465 Resource Officers $106,099 $105,426 $2,620,367 $2,598,246 60 DRUG ENFORCEMENT GRANT FUND: 2916-413-420140 BEGINNING CASH Cash on Hand REVENUES 331020 HIDTA Grant 331022 County Drug Grant 383001 General Fund Transfer TOTAL AVAILABLE EXPENDITURES Crime Control ENDING CASH Cash on Hand REVENUE PROJECTION - FUND SUMMARY ACTUAL ACTUAL BUDGET ACTUAL PROPOSED FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $586 $0 $5,021 $5,021 $6,591 $10,000 $10334 $Iom() $35,265 $35,676 $36,183 $32,595 $36,183 $18,104 $24,395 $22,000 $22,000 $20,000 $53,369 $60,071 $68,183 $64,929 $66,183 $53,955 $60,071 $73,204 $69,950 $72,774 $53,955 $55,050 $70,244 $63,359 $69,130 $0 $5,021 $2,960 $6,591 $3,644 61 DRUG ENFORCEMENT GRANT FUND, 2916-413-420140 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $52,133 $53.228 $67,982 $61,374 $66,868 Materials and Services $1,822 $1,822 $2,262 $1,985 $2,262 Total S53,955 $35,050 $70.244 $63,359 $69,130 PROGRAM DESCRIPTION The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of dangerous drugs and the criminal activity associated with dangerous drug use in Flathead County and its incorporated cities. The multi -agency task force concept is intended to ensure a well -coordinated county -wide drug enforcement program whose purpose is to attack the drug market place at all levels by placing equal importance on the casual user, the addict and the traffickers. 62 DRUG ENFORCEMENT GRANT FUND: 2916-413-420140 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 FI'E's Personal Services: 110 Salaries and payroll costs $41,285 $39,470 $43,643 $39,910 $41,236 121 Overtime -grant $0 $0 $10,000 $7,609 $10,00€1 153 Health Insurance $5,568 $8,778 $8,778 $8,778 $10,092 155 Retirement $5,280 $4,980 $5,561 $5,077 $5,540 Total Personal Services S52,133 $53,228 $67,982 $61,374 $66,868 Materials and Services 210 Office Supplies $0 S0 $440 $110 $440 354 Contract Services S1,822 $1,822 $1,822 $1,875 $1,822 Total Materials & Services $1,822 $1,822 S2,262 $1,985 $2,262 TOTAL. $53,955 $55,050 $70,244 $63,359 $69,130 63 UNIVERSAL POLICE GRANT FUND: 2917-413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hared REVENUES 331 156 UNIVERSAL COPS Chant 383001 Transfer from General Total Available EXPENDITURES Crime Control ENDING CASH Cash on Hand M BUDGET ACTUAL PROPOSED FY03/04 FY03/04 FY04/05 $0 $0 S414 $33,883 $22,500 $27,500 $20,000 $16,000 $27,000 $53,883 $38,500 $54,500 $53.883 $38,500 $54,914 $53,883 $38,086 $0 $414 $54,725 $199 UNIVERSAL POLICE GRANT FUND: 291 '7-413-420140 Personal Services Materials and Services Capital Outlay EXPENDITURE SUMMARY BUDGET ACTUAL BUDGET FY03/04 FY04/05 FY04/05 $53,883 $38,086 $54,725 $0 $o $a $0 $o $0 Total $53,883 $38.086 $54,725 PROGRAM DESCRIPTION The Police Department received funding in 2003 frorn the Department of Justice COPS program to add one additional police officer to the department's staff. This position was used to add an investigator to the Detective Division. The Detective Division has been staffed with three investigators since the late 70's. Specialized investigators including School Resource Officers and Drug Team members have mitigated the impact on this division over the last 20 years. Violent crime and property crime increases make the addition of another investigator crucial to case management. This investigator will concentrate on tracking sex offenders and stolen property and coordinate I lorneland Security issues with other state, federal and local departments. 65 UNIVERSAL POLICE GRANT FUND: 2 917-413-420140 EXPENDITURE DETAIL BUDGET ACTUAL BUDGET F'Y03/04 FY03/04 FY04/05 Personal Services! FTE's 1 1 1 110 Salaries and payroll costs $39,016 $29,093 $39,347 153 Health Insurance $8,778 $5,121 $10,092 155 Retirement 56,089 $3,872 $5,286 Total Personal Services $53,883 $38,086 $54,725 66 LAW ENFORCEMENT BLOCK GRANT FUND: 2919-413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 334013 MDOT Equipment Grant 331024 Roundup for Safety grant 331021 Law Enforcement Block Grant 383001 Transfer from General 335082 911 rai€nbursement 365010 DARE Donations 371010 Interest Total Available EXPENDITURES Crime Control ENDING CASH Cash an Hand ACTUAL FY02/03 BUDGET FY03/04 ACTUAL FY03/04 BUDGET FY04/05 $0 $0 $35,000 $20,500 $10,000 $8,188 $9,999 $13,500 $1,111 $1,500 $18,655 $15,000 $15,000 $66 $62 $50 Si $0 $29,827 $60,050 $28,755 $30,000 $29,827 $60,050 $28,755 $30,000 $29,827 $60,050 $29,755 $30,000 $0 $0 $0 $0 *MDOT equipment grant and Roundup for Safety grants totalling $25,000 will be approriated if we receive the award. 67 LAW ENFORCEMENT BLOCK GRANT FUND: 2919-413-420140 Materials and Services Capital Outlay Total EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY03/04 FY04/05 $18,321 $25,050 $11,205 $30,000 $11,506 $35,000 $17,550 $0 $29,827 $60,050 $28,755 $30,000 PROGRAM DESCRIPTION The Police Department will be continuing a bullet proof vest replacement program. $10,000 will be provided by Flathead Electric Co-op Round Up for Safety Program. The department also anticipates receiving a grant from the Mt. Dept. of Transportation to update radar equipment and mobile data service in patrol cars. Budget authority will be provided when award is received. Local Law Enforcement Block Grant from the Dept. of Justice and potential reimbursements from the 911 fund for dispatch equipment. 68 LAW ENFORCEMENT BLOCK GRANT FUND: 2919-413-420140 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY03/04 FY04/05 Maintenance & Operations: 218 911 computer reimbursement $18,321 $15-000 $5,988 $15,000 219 Equipment: not Capital $10,050 $5,217 $15,000 Total Maintenance&Operations $19,321 $25,050 $11,205 $30,000 Capital Outlay: 940 Equipment $11,506 $35,000 $17,550 $0 TOTAL $29,827 $60,050 $28,755 $30,000 69 ON BEHALF PAYMENTS FUND: 1001 GENERAL-.400-420140....420400 REVENUE PROJECTION Beginning Cash CASH: Operating Revenue INTERGGVERN vIENTAL Total Available Expenditure RETIREMENT Endiny, Cash Cash Carry over ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $0 $650,000 $0 $628,914 $0 $700,000 $0 $691,996 $0 $700,000 $650,000 $628,914 $700,000 $691,996 $700,000 $650,000 $628,914 $700,000 $691,996 $700,000 $0 $0 $0 $0 $0 70 ON BEHALF PAYMENTS FUND: 1001 GENERAL-.400-420140....420400 413 420140 153 Police Retirement 416 420400 153 Fire Retirement Total EXPENDITURE SUMMARY/ DETAIL ACTUAL. ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY04/05 FY04/05 $350.000 $362,064 $370,000 $375,417 $340,000 $300,000 $266,850 $330,000 $316,579 $360,000 $650,000 $628,914 $700,000 $691,996 $700,000 PROGRAM DESCRIPTION On -behalf payments are payments made by the State of Montana into the State Retirement fund on behalf of Police and Finmen. No funds come through the City's bank, nor do we write any checks. Recognition of the benefit is a requirement of GASB 24 (Governmental Accounting Standards Board). 'Me State pays 32.61 % (of payroll) for fire and 29.37% for police. 71 FIRE STATION CONSTRUCTION FUND: 4150-416-420400 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating REVENUES 365020 Developer contributions 381004 G. 0. Bond/Loan 371010 Investment Earnings 383001 Operating Transfer - General Fund Total Available EXPENDITURES Fire Hall Construction ENDING CASH CASH; operating Estimated ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY03/04 FY04/05 $104,214 $104,214 $141,927 $50,000 $100,000 $164 $1,000 $1,160 $1,000 $54,050 $40,000 $30,000 $104,214 $1,000 $41,160 $131,000 $104,214 $105,214 $145,374 $272,927 $0 $104,050 $3,447 $250,000 72 $104,214 $1,164 $141,927 $22,927 FIRE STATION CONSTRUCTION FUND: 4150-416-420400 EXPENDITURE DETAIL/SUMVIARY CONSTRUCTION IN PROGRESS ACTUAL BUDGET ACTUAL BUDGET FY02103 FY03/04 FY03/04 FY04105 $0 $104,050 $3,447 $250,000 PROGRAM DESCRIPTION Fund 4150 is a capital project fund created to track the expenses of the Construction of a new fire station. Preliminary revenue transferred from the General Fund was designated for this purpose. $50,OW was provided by the Home Depotcievelopment. FY 05 BUDGET HIGHLIGHTS Line Item Detail - Fire Station Construction: 950 Fire Station 462 Preconstrurtion Preparation 10% is the standard figure used for costs associated with architectural design, and project management costs associated with construction of a fire substation of this size Fire Station €f62 - Bond safe needed - $3,000,000 November 2, 2004 ballet This station has been identified for about 20 years as a treed at the north end of the City of Kalispell. Our current response times are 8-13 minutes for this area, The response time needs to be less than 5 minutes to make a significant difference in loss to life and property. This is also identified as a significant factor in the National Fire Protection Association Standard 1 710; Our insurance service office (ISO) rating; and as an integral part of our plan to reduce us from an ISO Class 5 to an ISO Class 3. FY 04 BUDGET ACCOMPLISHMENTS Negotiated a contract for the design and project development of the north firestation. 73 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04105 Personal Services $1,177,368 $1,204,747 $1,393,315 $1,363,761 $1,011,124 Maintenance &Operations $74,319 $95,027 1106,540 $76,175 $110,974 Capital Outlay $6,500 $0 $5,930 $5,430 $0 Opwating Tl'if.m ci So $65,320 $53, 70 7 S33470 7 $30,000 Debt /lntereap loan $19,961 $19,080 $19,186 S 19,185 $19,317 $1,278,148 $1,374,174 $1,578,678 $1,518,258 $1,771,415 PROGRAM DESCRIPTION Vision "Assisting our community in reducing, preventing, and mitigating emergencies." Mission "Respond to all fire, rescue, medical, and hazardous materials needs in our community, and immediately begin mitigating the need" Ambulance response is a function of the Kalispell Fire Department. Tile service supports 6.3 1^ tEs, responding to 2918 requests for transport service in 2003. 74 FIRE DEPARTMENT" FUND: 1000-41.6-420400;420440;420465 FY 05 BUDGET HIGHLIGHTS Lane Item Detail: OPERATIONS (420400) 110- Salaries and Payroll Costs 155 Changed from a 42 hour work week to a 51.58 hour work week, increasing personnel by 25%. Requesting 3 new firefighters. 221 Safety Equipment/Personal Protective Equipment (PPE) PPE including turnout coats, pants, helmets, hoods, gloves, etc., for 25% annual replacement plus PPF for the three additional personnel_ 218 Equipment non -capital Normal equipment replacement and changes. Reduced because we completed the ISO equipment additions in 2003/04 241 Consumable toolsluniforms As per the new contract, the city will provide all uniforms through a quartermaster system. 369 Radio Equipment & ,Maintenance Will reduce costs this year by changing to an aipha-numeric paging system. 857 na...,. r....a,..... _...r r t,'Era R mix.c $31,000 - 10% matching funds for a fire engine grant request from FE NIA. 858 $30,000 designated for Fire hall construction fund 4150. 944 Purchase a command vehicle UNFUNDED Replaces a 1999 CiNIC "Jimmy". This is the vehicle is driven by the Operations Chief, and responds to several alarms each day. The current vehicle has 80,000 miles, and is incapable of carrying more than 2 people with gear, This request will allow us to carry up to four (4) personnel with full gear plus a compliment of rescue, ALS, and command tools. PREVENT ION:(420440) 121 Overtime Overtime funding to allow the fire inspector to support public education deliveries, which are held during weekend events in the City of Kalispell. 218 Equipment Boo -capital Funding to purchase a digital camera forpublie education, code enforcement, and fire investigation. Shared funding (112) for the purchase of a multimedia projector for public education delivery. 75 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 FY 05 BUDGET HIGHLIGHTS-con't. 241 Consumable toolsluniforms Uniforms for fire inspector through the contract quartermaster program 373 School and travel increased funding to allow annual attendance at the national fire academy by fire marshal and fire inspector and to support attendance to the Fire Marshal's forum on Montana on a quarterly basis. FY 04 BUDGET ACCOMPLISHMENTS Responded to 38g5 requests for service, of which 2918 were for medical needs and 967 were fire, rescue, or hazardous materials related. Increased on -duty staffing by 25% by changing to a three platoon system, (7 firefighters vs 5.25 firefighters) Received a FEMA grant for 5130,333.00 for a vehicle exhaust system (advertised forbid), radios, rescue and firefighter safety equipment and training. Developed an annual training program that meets NFPA , ISO, and OSHA standards. Continued a fitness program, significantly reducing on -duty injuries and increasing general wellness. Replaced all self-contained breathing apparatus as part of our 2002/2003 FEMA grant. 25% of our personnel attended six different one/two weep classes at the National Fire Academy in Maryland. (Supported by the USFAINFA) Developed a 30 year apparatus/equipment replacement schedule. '76 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 420400 OPERATIONS (suppression) Personal Services: lNTE's 110 Salaries 112 Salaries Severance 114 Comp time buyout 121 Overtime 113 Kelly Day work back 24 shifts 153 Health Insurance 155 Retirement (FUELS) Total Oper-ations/personal Services Maintenance & Operations: 210 Office Supplies 213 Small Office Equip 215 Computer Supplies 218 Equipment (Non Capital) 221 Safety Equipment 231 Gas & Oil 232 Motor VeNcle Parts 241 Consumable Tools/Uniforms 320 Printing 322 Books 333 Subscription 335 Membership & Dues 345 Telephone & Communications 358 MT F!F Testing Consortium 362 Equipment Maintenance 369 Radio Equip.& Maintenance 373 School & Travel 380 Training Materials 388 Physicals& immunization 399 Laundry Services Total Operations/M & O Operating Transfers: 957 to FENI 858 to 4150 Fire Station construction Total Operating Transfers EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 19.45 18.05 18.05 18.05 20.6 $762,267 $695,718 $879,345 S843,264 $1,060,225 $65,276 $36,550 $50,000 $60,633 $0 $0 S4,989 $2,500 $2,725 $2,500 $74,415 $99,028 $49,708 $75,434 $37,900 $16,300 $161,523 $141,853 $144,900 $133,347 $197,874 $112,989 $87,636 $111,777 $115,452 $142037 $1.176,470 $1,065,774 $1,238,230 $1,230,855 $1,457,736 $425 $1,208 $400 $333 $400 $284 $375 $300 $547 $300 S163 $392 $200 $233 $1,500 $10,253 $26,770 S20,050 $18,739 $10500 $4,791 $6,518 $10,200 $10,327 $14,800 $1,875 $1,995 $0 $0 $0 $12 $50 S200 S53 $200 $4,311 $2,140 $2,900 $427 $13,273 $606 $743 $1,040 S399 $300 $84 S372 $300 $135 $200 $942 $369 $120 $96 $120 $848 $404 $400 S226 $400 $720 $516 $620 $1,854 $2,000 $4,400 $800 $800 $153 $800 $4,969 $8,653 $7,100 WY87 $6,600 $9,701 $4,748 $9,200 $1,939 $14,011 $8,655 S5,908, $6,200 $4,063 $6,000 $946 $14 $1,500 $1,826 $1,000 $8,487 $4.694 $7,000 $2,204 $0 $1,030 $1,420 $1,500 $L242 $1,500 $63,492 $68,079 $70,030 S51,783 $74,504 $0 $11,270 $13,707 $13,707 $0 $0 $54,050 $40,000 $40,000 $30,000 $0 $65,320 $53,707 $53,707 $30,000 77 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 420400 Operations, con't. 940 Capital Outlay: Total Suppression/Capital 610 Debt Retirement: Fire Engine -last year 620 Interest Total Operations/Debt Service Total Operations 420440 PREVENTION 110 Salaries III Seasonal salaries -hydrant maint. 114 Comp time buyout 121 Overtime 153 Health Insurance 155 Retireruent(FURS) Total Prevention/Personal Senices Maintenance & Operations: 210 Office Supplies 213 Small Office Equip 215 Computer Supplies 218 Equipment (Non Capital) 221 Safety Equipment 231 Gas & oil/ 11.TV costs 241 Consumable TooWUniforms 314 Private hydrant Rental 320 Printing 322 Books 331 Publications & Filing Fees 333 SubscriptvFire Codes Update 335 Membership & Dues 345 Telephone & Communications 354 Contract Services EXPENDITURE DETAIL -Can't. ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $6,500 $0 $5,930 $5,430 $0 $6,500 $0 $5,930 $5,430 $0 $16,766 $17,495 S18,256 $19,255 $18,927 $3,195 $1,585 S930 $930 $390 S19,961 S19,080 $19,186 $19.185 $19,317 S1,266,423 $1,218,253 $1,387,083 $1,360,960 $1,581,557 FTE's 2.1 $105,845 $823 $338 $18,344 $13,223 2.1 $122,018 $1,000 $0 $18,344 $13,223 2.1 $100,134 $1,000 $18,344 $13,200 2.1 $107,452 $7,680 $250 $1,220 $16,669 $14,476 $0 $138.573 $154,585 $132,078 $147,748 S238 $200 $119 $200 $354 $300 $299 $500 $317 $600 $539 $400 $1,340 $6,850 $6,850 $3,500 $10 %1,250 $1,250 $1,250 $0 S550 $2 $0 $63 S300 $287 $300 S3,840 $5,220 $11,000 $5,646 $6,000 $0 $500 $97 $500 5566 $1.000 $296 $500 $76 S100 $100 $615 $650 $536 $650 $160 $100 $175 $200 $425 $360 $670 S400 $6,777 $4,021 $2,050 $1,675 $2,050 78 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 EXPENDITURE DETAIL-Cont. 362 Equipment maintenance 373 School & Travel 379 Meetings 380 Training Materials Total Prevention fM & O Total Prevention Expenses 42046511AZMAT F TE's Personal Services: 121 Overtime only Total Razmat/Pexsonal Services Maintenance & Operations: 215 Computer Supplies 218 Equipment (Non Capital) 241 Consumable Tools 331 Publications & Piling Pees 354 Contract Services-L)PC 362 Equipment Maintenance 365 Fire Hazard Control 369 Radio Nuivment ]Maintenance 373 School & Travel 380 Training Materials 388 Physicals & immunization Total Hazmat Services Total Hazmat Expenses Grand Total ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02/03 FY03/04 FY03/04 FY04/05 $48 $1,276 $803 $100 $1,500 $0 $1,000 $61 $910 $912 $lw $2,400 $500 $1,000 $10,617 $15,610 $28,410 $20,324 $20,550 $10,617 $154,183 $182,995 $153,002 $168,298 0 0 0 0 0 $898 $400 $500 3228 $5,640 $898 $400 $500 $228 $5,640 $100 $100 S250 $0 $2,006 $200 $200 $0 $450 $210 $0 $2,500 $2,500 g250 $250 $320 $0 $0 $250 $600 S300 50 $250 $210 $250 S450 $308 $4,200 $4,069 $9,420 $210 $1,138 $8,100 $4,068 $15,920 $1,108 $1,738 $8,600 $4,296 $21,560 $1,278,148 $1,374,174 S1,578,678 $1,518,258 $1,771,415 79 FIRE GRANTS -FEMA, ETC. FUND: 2957-416-420400 PROJECTED REVENUE AND FUND SUMMARY ACTUAL BUDGET ACTUAL BUDGET I FY02/03 FY03/04 F`Y03/04 FY04/05 BEGINNING CASH 10100 CASK operating $10,552 $10.552 $9,224 REVENUES 331115 FLMA Grant or Board of Investment loan $280,000 331113 FEIv1A Grant 91 $26,685 $83,603 $4,694 $70,053 331114 FEMAGrant #2 $123,366 $119,02I $4,345 365000 Donations S600 510,000 $790 $10,000 365020 Flathead Elee/Roundup for Safety $2,250 $0 $l,&00 S3,000 331116 Homeland Security Grant $23,800 383000 "Transferfrom General Fund $11,270 $13,707 $13,707 $0 Total Available EXPENDITURES Materials & Equipment Capital Outlay Total Expenditures ENDING CASH CASTI: operating F"EMA Grant#1 FUMA Grant 92 $40,805 $230,676 $140,012 $391,198 $40,805 $241,228 $150,564 $400,422 $30,253 $170,109 $137,458 $53,951 So $69,921 $3,882 $346,039 S30,253 $240,030 $141,340 $399,990 $10,552 $1,198 $9,224 $432 80 Total City match Federal $112,702 $11,270 $101,432 $137,073 $13,707 $123,366 FIRE GRANTS -FEMA, ETC. FUND: 2957-416-420400 Maintenance & Operations Capital Outlay EXPENDITURE SUNLVIARY ACTUAL BUDGET I ACTUAL BUDGET FY02/03 FY03/04 FY03/04 FY04/05 $30,253 $170,109 $137,458 $53,951 $0 $69,921 $3,882 $346,039 $30,253 $240,030 $141,340 $399,990 PROGRAM DESCRIPTION We have created this fund to account for grants and monies donated for the purchase of equipment. 940 Capital Outlay - $280,000 Replace a 1973 fire engine. 'I he 1973 will become the reserve engine, allowing us to have three engines always available when Station 62 opens. FY 04 BUDGET ACCOMPLISHMENTS Installed a vehiele exhaust system for the fire apparatus bay, capturing 100% ofdiesel exhaust fumes from fire and ambulance vehicles. Completed the purchase of radios for every position on the hire apparatus Purchased a thennal imaging camera, air hags, and Jaws of Life rescue equipment. 81 FIRE GRANTS -FEMA, ETC. FUND: 2957-416-42© O EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY02103 VY03104 VY03104 FY04105 Maintenance & operations: 218 Equipment (non -capital) 50 $0 $0 $13,000 380 Materials& Equipment (carryover) $20,413 $170,109 $137,458 $17,151 385 Homeland Security grant $9,840 $0 $0 $23,800 Total M & Q $$30,253 $170,109 $137,458 $53,951 Capital Outlay: 940 E.quipment(carryover) $0 $69,921 $3,882 $66,039 944 Fire Engine $0 $0 $P $280,000 Total Capital $0 $69,921 $3,882 $346,039 Total FEMA budget 81 $30,253 $240,030 $141.340 $399,990 AMBULANCE FUND FUND: 5410-440-420730 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating 10120 *R & D Account ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 I:Y03/04 FY03/04 FY04105 $32,724 $2,859 ($6,292) (S14,998) $18,346 $64,764 $0 $0 $0 $0 $97,488 $2,859 ($6,292) (S14,998) $18,346 10,VENUES 3420SO Fees for Services $748,719 $1,206,493 $1,34500 $1,215,115 $1,333,000 342060 Special Event Cbarges(Robert fire) S1.120 $0 $1,250 $146,371 $45.000 342070 Assessments $80,000 336020 On-behalfpayments by state to retirement fund $47,091 S68,000 $55,867 $92,000 plus (iner.) deer. in AIR ,comp abs. $42,044 (S148,282) (S100,000) ($36,020) ($150,000) 21101 General Fund (loan) 2nd year payback S55,000 $60,000 ($55,000) ($25,000) ($20,o00) 371010 Interest Earnings $1,564 $l0 $0 $249 $150 365000 Donations $l00 $615 $600 $277 $300 $948,547 $1,165,927 $1,259,850 $1,356,859 $1,380,450 Total Available EXPENSES Ambulance Service Capital Outlay *Capital Outlay (Replacement) *Replacement Reserve/depreciation cxp. Total Expense Unable to fund replacement reserve ENDING CASH Operating R & D account $946,035 $1,168,786 S1,253,558 $1,341,861 $1,398,796 $857,370 $1,183,784 $1,189,413 S1,296,268 $1,336,452 $0 so $18,000 $27,247 S60,500 S85,806 $44,585 $45,000 $45,000 $45,000 $45,000 $987,761 S1,228,784 S1,252,413 $1,368,515 $1,441,952 $44,585 S45,0W S45,t)O0 S45,(M 545,000 $2,8S9 ($14,998) S46,145 $18,346 $1,844 $0 $0 $0 $0 S0 83 AMBULANCE FUND FUND: 5410-440-420730 ............. EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Service $466,417 $547,046 $534,541 $550,887 $591,303 Materials and Services $390,953 $626,932 $654,872 $742,960 $744,049 Debt Service $o $1,100 $0 $2,421 $1,100 Capital Outlay $0 $0 $18,000 $27,247 $60,500 Replacement Reserve/Depreciation exp. $44,585 $45,000 $45,000 $45,000 $45,000 $901,955 $1,220,078 $1,252,413 S1,368,515 $1,441,952 PROGRAM DESCRIPTION Vision "Assisting our community in reducing, preventing, and mitigating emergencies." Mission " Respond to ail fire, rescue, medical, and hazardous materials needs in our community, and immediately begin mitigating the need." Ambulance response is a function of the Kalispell Fire Department. The service supports 6.3 FTEs, responding to 2918 requests for transport service in 2003. 84 AMBULANCE FUND FUND: 5410-440-42073 0 FY 05 BUDGET HIGHLIGHTS Line Item Detail, Ambulance Department: 155 Retirement -on behalf payments The State of Montana contributes toward our ambulance employees retirement at a rate of 32.61 % of their base salaries. This is considered a payroll expense of the city. Revenue snatching this expense is recognized from the state. ]to- personal Services 135 The increase reflects the addition of three firefighter/paramedics. 210- Material and Services -528 Generally similar to 2003/2004 with a modest increase to reflect increases in insurance costs and changes to a quartermaster system for uniforms as per the contract. 810 Bad Debt Expense-$578,200 This increase is a direct reflection of the rate increase of last year, and continued recognition of the reduction in allowable charges by Medicare/Medicaid. The write off includes the difference between what we charge to patients and what we are paid. In the case of MedicaralNtedicaid_ this ine.tndes the differenec between what we charge anri what Medicare/Medicaid allows, which is significantly less. While we are increasing our tees to meet continuing increases in service cost, Medicare/Medicaid remains relatively flat. This has caused the write off of bad debt to increase significantly. FY 04 BUDGET ACCOMPLISHMENTS Responded to 2918 requests For service, an increase of 18% in one year. Paid back $25,000 of a $ 115,000 loan from the general fund. The Kalispell Fire Department provided two firefighterlparamedies and an ambulance on the Robert Fire in the summer of 2003, for 42 days, generating unanticipated gross revenue. 85 AMBULANCE FUND FUND: 5410-440-420730 Personal Services: FTE's 110 Salaries & Wages 112 Severance-retiremen€ 121 Overtime 153 Health Insurance 155 Retirement 156 Retirement-onbehalfpint Total Personal Services Materials and Operations 210 Office Supplies 213 Small Office Equipment 215 Computer Supplies 218 Equipment - Non -Capital 231 Gas and Oil 241 Consumabie'roolsiunifotms 312 Postage 320 Printing 345 Telephone & Communications 353 Auditing 354 Paramedic Recertification 358 MT F/F'T'esting Consortium 359 Cotleetion Serv./Credit Card Fees 361 MV Maintenance 362 Equipment Maintenance 369 Radio Maintenance 373 School & Travel 380 Training Materials 388 Exposure' Testing/Immunization 391 Treatment -Medical Supplies 399 Laundry 510 Property & Liability Ins. 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET I ACTUAL BUDGET I FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 5.85 5.85 5.85 6.3 6.3 $383,359 $377,949 $351,533 $344,006 $388,833 54,522 $12,524 $15,500 $7,523 $0 $25,395 $19,645 $17,404 $52,223 $9,400 $27,745 $47,724 $48,104 $48,586 $61,811 $25,396 $42,113 $34,000 $42,682 $39,258 $0 $47,091 $69,000 $55,867 $92,000 $466,417 $547,046 $534,541 $550,887 $591,303 ,$735 $1,035 $900 $583 $900 $391 S569 $1,950 $806 $750 $7,199 $3,598 $4,800 S4,699 $4,800 $0 $4,128 $12,500 $9,859 $12,500 $3,257 $3,684 $5,450 $4,057 $5,450 11.749 S999 A 1.5t10 $373 191 5(1t) $2,537 $2,052 $1000 $2,629 53,00O S2,686 $2,810 $1,250 $3,567 S 1,250 S760 S647 $1,000 $1,090 $800 $300 $315 $325 $325 S335 $660 $600 $4,600 $3,162 $4,600 $0 $257 $450 S353 $500 $1(1,603 $3,869 $6,500 $4,825 $4,5W SO $60 S1,100 $280 $1,100 $4,307 $4,546 $5,950 $2,011 $5,500 $2,470 S494 $3,200 $2,771 $2,400 $1,797 $2,546 $2,200 $3,608 $2,500 $0 $30 $1,000 S546 $200 $2,227 $1,443 $1,900 $685 $1,500 $32,65) $40,528 S5100 $37,677 $42,000 $2,825 $2,384 $2,500 $2,422 $2,000 $13,947 $11,554 $13,000 $12,824 $16,500 $6,000 $6,500 $6,500 $6,500 $6,500 $29,836 $36,057 $30,615 $30,615 $36,372 $4,050 $2,398 $1,682 $1,682 $2,700 86 AMBULANCE FUND FUND; 5410-440-4201310 EXPENDITURE DETAIL - CQn't. ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 match grant $ - $5,692 810 Bad DebtExp. $259,967 $493,930 $490,000 $605.011 $579,200 Total Materials and Operations $390,953 $626,932 $654,872 $742,960 $744,049 Debt Service: 620 Interest exp-loan from Gen. $1,100 $2,421 $1,100 Total Debt Service $o $1,100 $0 $2,421 $1,100 EMS Capital Expenses 940 Pro-Pac Monitor (1) $0 $0 $6,000 $0 940 Defibrillator carryover $0 $0 $12,000 527,247 $15,500 940 Ambulance $85,806 $0 $0 $45,000 $0 $0 $18,000 $27,247 $60,500 510400 831 Depreciation Fxperise(unlirnded) $44,585 345,000 $45,000 $45,000 $45,000 Total Ambulance $901,955 $1,220,078 $1,252,413 $1,368,515 $1,441,952 87 BUILDING DEPARTMENT FUND: 23 94-420-42053 0 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASII: Operating CASH: comp absences CASI3: replacement REVENUES 323101 Building permits 323103 Plumbing permits 323104 Mecbar�cal permits 323108 Plan Review 323107 house Moving 364030 Sale of Misc, 3710 10 Investment Earnings Operating Capital Outlay ENDING CASH CASH: Operating CASK: comp absences CASH: replacement ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $285,591 $319,094 $332,003 $332,003 $295,176 $0 $400 $0 $13,000 $285,591 $319,094 $332,003 $331003 $308,976 $189,927 $208,122 $186,000 $156,108 $140,000 $28,321 $30,444 $25,000 $25,663 $25,000 $30,218 $38,925 $30,000 $29,100 $30,000 $78,378 $82,612 $65,000 $77,128 $65,000 $800 $750 $300 $500 $350 $400 $0 $267 $250 $3.364 $3,000 $327,644 $361,253 $306,300 $292,130 $203,000 Total Available $613,235 $680,347 $638,303 $624,133 $572,576 $294,141 $317A94 $321,901 $315,157 $338,367 $0 $30,850 $0 $0 $0 $294,141 $348,344 $321,901 $315,157 $338,367 $319,094 $332,003 $302,602 $295,176 $211,209 $800 $800 $2,000 513,000 $13,000 $21,000 88 BUILDING DEPARTMENT FUND: 23 94-420-4205 3 0 EXPENDITURE SUMMARY Personal Service Materials and Services Capital Outlay ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $199,441 $232,405 $251,822 $237,766 $208.253 $95.700 $85,089 $70.079 $77,391 $70,114 $0 $30,850 $0 $0 $0 $294,141 5348,344 $321,901 $315,157 $338,367 PROGRAM DESCRIPTION The building department is charged with three major areas of responsibility. Through education, training and code updates 11te building department develops and maintains an effective program of regulating building contraction within the city limits of Kalispell. It also administers 11w Kalispell Zoning Ordinance and the Floodplain Management Program inside the City. The program supports 5.3 full time equivalent positions. It also sets aside and designates funds to pay forvehicle and equipment replacement and compensable absences. 99 BUILDING DEPARTMENT FUND: 2394-420-420530 FY 05 BUDGET HIGHLIGHTS Line Item Detail - Building Dept. There were no significant changes to the proposed expenditure line items_ Revenue estimates for July 1, 2004, to June 30, 2005, were reduced based on actual revenue recorded during July 1, 2003, to April 15, 2004. Reduced revenue resulted in a projected decrease in the reserve account_ State law allows the building department to accumulate a reserve account as long as the balance does not exceed one years operating expenses_ Kalispell is close to, but not above the maximum. If the maximum is exceeded The State will intervene and direct a fix- It is wise to reduce the balance and allow a margin in case we have an extraordinary year. FY 04 BUDGET ACCOMPLISHMENTS Adapted to the new juaisdictional area The office manager answered over 10000 phone calls, issued over 1000 permits and handled over 1000 customers. at the counter. Collected nearly $600,000 in water and sewer fees so far this year. Over $700,000 was collected last year. Attended training to facilitate the transition from the Uniform codes to the International codes. Note: Administrative Transfer does not support the Mayor/Council budget services. 90 BUILDING DEPARTMENT FUND: 23 94-420-42053 0 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY03/04 FY03/04 FY04/05 Personal Services FTE'S 5 5.1 5.3 5,3 53 110 Salaries and payroll costs $165,629 $183.991 $197,101 $190,161 $205,909 121 Overtime $1,374 $2,615 $3,000 $2,178 $3,000 153 Health Insurance $20,846 $33,998 $39,354 $33,382 $46,446 155 Retirement $10,592 $11,801 $12,367 $12,045 $12,898 Total Personal Services $198,441 $232,405 $251,822 $237,766 $268,253 Maintenance & Operations: 210 Office Supplies $26,793 $4,094 $4,250 $2,159 $3,500 231 Gas &Oil $1,201 $1,691 $2,800 52,328 $2,800 312 Postage $164 $306 $250 $284 $300 320 Printing $90 $10 $200 $79 $200 322 Code Books $1,435 $2,225 $700 $3,829 S700 323 State Ed Assessments $1,341 $1,454 $1,600 $1,167 $1,400 331 Publication&Filing Fees $49 $125 $150 $428 $150 335 Membership &Dues $1.280 $1,023 $1,100 $880 $1,100 341 Electrical $1,046 $1,146 $1,500 $1,204 $1,500 342 Water $347 $335 $500 $488 $600 344 Natural Gas $885 $700 $1,200 $1,090 $1,000 345 Telephone & Communications $3,519 $3,755 $3,500 $3,852 $3,600 353 Auditing S27200 $1,200 $11400 $150 $1,400 354 Contract SLrvices $7,269 $0,759 $7,200 $16,715 S7.200 356 Consultants $7,752 $90 $I,000 $625 $1,000 366 Building kJaint & Supplies $I,286 S1,182 S800 $669 $800 369 Radio Maintenance & Supplies $0 S25 $300 S270 $300 373 School & Travel $2,869 $6,159 $5,000 $3,607 $5,000 510 Insurance - auto $411 $700 $200 $110 $1,200 510 Insurance - liability $5,0()0 $4.643 $7,000 $6,545 $6,000 521 Central Garage Transfer $750 $750 $750 S750 $750 522 Administrative Transfer $12,313 $10,498 $10,552 $10,552 $10,522 528 Data Processing Transfer $5,208 $4,217 $4,092 94,092 $4,092 532 Lease -buildingi('03 Remodel) $12,492 $32,002 $14,035 $15,518 S15,000 Subtotal M& O $95,700 $85,089 $70,079 S77,391 $70,114 944 Vehicles $Q $30,850 $0 $0 $0 TOTAL BUDGET $294,141 $348344 $321,901 $315,157 $338367 91 ADMINISTRATION CENTRAL GARAGE. STREETS/TSS GAS TAX LIGHT DISTRICTS S & C CONSTRUCTION PUBLIC WORKS - $15,943,127 $76,329 MACI $331,819 WATER $1,013,228 SEWER/WWTP $513,523 STORM $174,297 SOLID WASTE $100,000 Public Works Budgeted Expenditures/Expenses FY2005 - $15,943,127 Admhn Storm Solid Wasie - 0% 5% Water 6% 1. 34% Streets/Tss SWFUWWTP 6% 40 Garage Gas Tax 2% MAC] S & c const. `' 3% $350,000 $5,433,660 $6,151,093 $1,015,672 $783,506 Budgeted Expenditures/Expenses FY2005 by Function - $34,472,475 Parks & Rec Gen Gov't Other 6% 6% Public ifety 23% Public Dev. 14% Works 46% The Public Services budget is comprised of many smaller budgets for services having much different missions with different funding sources. As a result, it is frequently difficult to make direct year-to-year comparisons. For the current year, as it was last year, there are four separate funding sources (General Fund taxes, Special Assessments, Enterprise Fund fees for service, and Gas Tax revenues). These revenue sources fund I I budget areas. Within this varied collection of service budgets the addition or completion of large capital projects, such as in water or sewer utilities, often produce large year -over -year variations. This also is true when a decision is taken to purchase a high value item of equipment. That said, the relative change in Public Services for 2005 over 2004 is an increase of $571,000, approximately 4.4%, due in large part to the decision to begin implementing the capital facility replacement and upgrade program recommended in the recently completed 2002 Utilities facility Plan and a lesser degree to the need to provide additional personnel to serve a growing City. The magnitude of this change, while significant, has been substantially softened by adhering to the budgetary goals laid out at the beginning of the budget cycle. These goals were: • Review personnel needs in light of community growth over the past decade. • Hold the line inhere possible on M&O costs while trying to offset uncontrollable outside cost increases with further economies in operations. • Carefully review major equipment purchases and where possible integrate needed replacements into the developing capital equipment replacement plan. • Continue to limit capital expenditures to those identified in the Facility Plan, or for other mandated programs that are imposed on the City by outside agents. Pursuit of these goals within individual budgets and their net impacts on the total are as follows. Public Works Administration is less than in 2004 reflecting a 1.4% reduction in costs. The reduction results from reductions in O&M costs that more than offset small increases in personnel costs. There are no changes in personnel programmed for 2005. 92 Central Garage also shows a decrease from 2004. Anticipated increases in fuel costs and repair parts costs have been completely offset by reductions in several other maintenance line items for a .net reduction of 1.6%. These reductions are possible because new vehicles have begun to replace older high maintenance vehicles so less is spent on repairs. No personnel have been added and no garage equipment is proposed this year. Street Maintenance reflects a significant change for the 2005 budget year. Since 1990, the population of Kalispell has increased nearly 50% and street miles maintained have increased by nearly 52%. In contrast, during this same period maintenance personnel within the Street Division have decreased in number by I 0%. While a decline in the number of personnel who maintain the street system is a desirable goal whenever savings can be wrung from expenses as new equipment is acquired to enhance productivity, this is not a sustainable trend over the long term. The Street Maintenance budget for 2005 reflects this reality in an increase of 14.6%, due entirely to the addition of another maintenance worker. This addition will return Street Maintenance staffing to its 1990 level. With respect to the remainder of the Street Maintenance budget, O&M costs have been held to a 3.4% increase. This is due to increases in insurance and fuel costs and the amount of administrative transfer to the General Fund. Also included in this budget is an appropriation of grant matching funds for purchase of mvo new street sweepers through the State's air quality improvement program.. This program has been the sole source of the City's street sweeping equipment and is virtually the only affordable option for obtaining this very costly equipment. An assessment rate increase of 18% is recommended to fund this much needed change. The Gas Tax Fund will continue to fund expenditures of gas tax revenues for maintenance related materials and services. For this year expenditures will decline by 7.8% (440,440.00), reflecting expenditures of available funding with no projected increase in revenues. The Water fund reflects significant change for 2005 with an increase of 25%. There are no changes in personnel. The water meter repair van and meter reader truck are scheduled for replacement. The increase also is due to the decision last year to begin replacements and improvements recommended in the 2002 Facility Plan. Costs for M&O have decreased nearly 17% reflecting completion of the Federal mandated vulnerability assessment and emergency action plan requirement. Costs for laboratory testing have likewise decreased due to changes in USEPA testing requirements. The largest increase is in capital expenditures for recommended improvements to the system. These total approximately $3,526,241 and include approximately $450,000 in funding for projects begun in 2004 and planned for completion in 2005. The single largest item is the $2,023,550 programmed for additional upper zone storage capacity. Community growth in this service zone has greatly raised the need for this additional storage to ensure adequate fire protection capability is always available. The 2003 rate study indicated that a rate increase of 10% each year for five years would be necessary to fund the capital improvement program and related M&O costs. This was done last year. No additional rate adjustments are needed to fund capital and O&M costs in this program. Lights, both general street Iighting throughout the town and the Downtown Decorative Light District, are funded as they were in 2004 with specific assessments for those areas receiving service. The 2005 budget has increased by $7,014 (4.3%) due to the increased cost of electricity and administrative transfer to the General Fund. There are no personnel, equipment or capital costs associated with these budgets. Sewer services are provided via Sewer Collection and Wastewater Treatment, each having its own budget. The sewer collection area of service decreases by about $862,000 reflecting 90% completion of the extension of utilities for the US 93 project. Capital facility replacements for lift station number 3, and its force main, total $738,000,00. The lift station design was begun in 2004 and planned for completion in 2005. Wastewater Treatment for 2005 increases by $1,620,000 reflecting the start of a major plant capacity expansion effort. The first step for this is the design of the facilities to be included in each phase. The recently completed Preliminary Engineering Report identified four phases of work. However, recent rapid growth in the service area suggests that combining the first two phases may be most cost effective and least disruptive to operations. Expanded treatment capacity is programmed to be on-line in 2006. No personnel have been proposed for the treatment plant but one-half person is programmed for sewer collection. (The other one-half FTE is programmed into the Storm Sewer budget.) The 2003 rate study indicated that rate increases of 3%, 93 4%, 5%, 5%, and 5% would be needed over five years to fund the recommended capital program and related M&O costs. The increases were set in place last year. No additional rate adjustments are needed for this program. Sidewalk & Curb construction is a budget authority category for use by the public who take advantage of the City's 50/50 sidewalk replacement program and then elect to spread their costs out over 8 years via a property assessment. The gas Tax fund includes about $65,000 (includes $50,000 in new funds and M 5,000 carried over) which will match the public's half for nearly $130,000 of sidewalk replacement in 2005 if the program is used to its fullest potential. The total for this budget category is $100,000 this year which includes allowances for new work and some carried over work to be repaid via the 8- year assessment program and the costs of financial administration. Storm Drainage is virtually unchanged this year over last year and reflects the costs of US 93 storm drainage improvements and elimination of two major storm water cross -connections to the sanitary sewer system. The projects for 2004 total $226,130 to eliminate storm water cross -connections to the sanitary sewer system. 'rhe budget includes the additional one- half FTE shared with the sewer maintenance division. The MAGI category is a budget for $350,000 to cover the cost of two new street sweepers. Approximately $303,000 of this total is in the form of a grant from MDT with the remaining $47,000 the required 13.42% City matching funds for the equipment. Solid Waste increases by $169,600 reflecting the cost of acquiring a new 20-yard rear -load packer truck. The 1981 model rear -load packer will be retired. In addition, the budget includes replacement of the forean's pickup truck, which will be rotated into the General fund vehicle fleet. The budget also includes a share (34.5%) of the cost of the PW survey van which supports administrative and technical personnel who provide assistance to the Solid Waste Division. No additional personnel are in this budget and other M&O line items have not changed significantly. A $5.00/year increase in the solid waste rate is needed in order to fund the current program. 94 PUBLIC WORKS - ADMINISTRATION FUND: GENERAL 1000-410-430100 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $78,599 $58,047 $60,745 $57,287 $65,979 Materials& Services $10,061 $10,168 $10,850 $11,302 $10,350 $88,660 $68,215 $71,595 S68,589 $76,329 PROGRAM DESCRIPTION The responsibility ofthe Public Works Administration/Engineering Department is the design, construction, maintenance and administration of the City's infrastructure. 'These areas include streets, curbs, sidewalks, €tafiic signals, signage, water production and distribution, storm water drainage, sewage collection, wastewater treatment and equipment maintenance. FY OS BUDGET HIGHLIGHTS Tine Item Detail, Public Works 335 Membership & Dues - S900 $180 . Montana Board of Professional Engineers & Land Surveyor's S 15o - Montana Association of Registered hand Surveyor's $375 - American Public Works Association $195 - American Society ofCivil Engineers FY04 ACCOMPLISHMENTS Provided administrative and support services for management of Water, Sewer Collection, Storm Drainage, Wastewater Treatment, Solid Waste enterprise funds, Street Maintenance, equipment maintenance and supporting adminstrative and engineering assistance to all otber General Fund departments of the City. 95 PUBLIC WORKS - ADMINISTRATION FUND: GENERAL 1000-410-430100 EXPENDITURE DETAIL Personal Services: F rVS 110 Salaries and payroll costs 121 Overtime 153 Health Insurance 155 Retirement Total personal Services Materials & Services 210 Office Supplies 213 Small Office Equipment 215 Computer Supplies & Support 216 Computer Equipment 229 Other Supplies 241 Consumable Tools 320 Printing 331 publication 335 Membership & Dues 345 Telephone & Communications 354 Contract Services -Parking 362 Equipment Maintenance 369 Radio Maim. & Supplies 373 School & Travel Subtotal TOTAL ACTUAL ACTUAL BUDGET ACTUAL I BUDGET FY0I102 FY02103 FY03104 FY03104 FY04105 1,75 1.05 1,05 1.05 1.05 $65,897 $47,034 $48,892 S46,371 $52.292 $374 $0 $500 $0 $500 $8,988 $7,700 $7,853 $8,005 $9,922 $3,340 $3,313 $3,500 $2,911 $3,265 $78,599 $58,047 $601745 $57,297 $b5,979 $721 $1,202 $1.150 $1,168 $1,150 $650 $650 S650 $146 $650 $592 $965 $900 $1,148 $900 $270 $800 $800 $984 $800 $1,963 $2,049 $1.950 $1,967 $1,750 $300 $0 $300 $522 $300 $229 $86 S400 $203 $300 $843 $1,147 $1,000 $986 $1,000 $657 $812 $900 $1,445 $900 $804 $582 $800 $405 $400 $0 $0 $0 $14 $100 $215 $204 $300 S294 $300 $1,366 $0 $300 S0 $300 $1,451 $1,671 $1,500 $1,960 $1,500 $10,061 $10,168 $10,850 $11,302 $10,350 $88,660 $68,215 $71.595 $68,589 $76,329 96 PUBLIC WORKS -CENTRAL GARAGE FUND: GENERAL 1000-410-431330 I � >.t � it lii�a[.Yi ►7T1► ��.i'/ ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal senices $98,984 $100,189 $142,296 $121,245 $146,269 Maintenance & Operatiom, $209,720 $189,027 $190,800 $k86,670 $185155© Capital Outlay $5,000 $5,111 $o $0 $0 $313,704 $294,327 $333,096 $307,915 $331,819 PROGRAM DESCRIPTION The Central Garage is responsible to maintain all city vehicles and equipment in a safe and dependable condition at the lowest cost per mile or hour with the least inconvenience to each department. An extensive record keeping system of repairs and maintenance is maintained and recommendations are provided to insure the City is receiving cost effective use of vehicles and equipment, 97 PUBLIC WORKS -CENTRAL GARAGE FUND: GENERAL 1000-410-431330 FY 05 BUDGET HIGHLIGHTS Line Item Detail: CENTRAL GARAGE 215 Computer Supplies & Support - S2,000 Update ,All Data Repair Manuals, 231 Gas & Gil $55,000 (increased $5,000 due to increased cost of fuel) 373 School & Travel - $2,500 In order to diagnose and repair some of the newer egtripment that has been purchased it requires specialized training. UNFUNDED 920 Tire Storage Building - $7,500 Enclose the area between the shop and street department. 'fiefs allows for a secure area to store Gres. 940 Transmission Fluid Exchanger- $8,000 The transmission fluid exchanger will allow for a more comprehensive job of preventative maintenance of eriUcal fluids in out newer vehicles and heavier equipment. FY 04 ACCOMPLISHMENTS Provided passenger vehicle and equipment repair and maintenance services for 149 equipment items for emergency services, park maintenance, street maintenamc, water, sewer, wastewater treatment, and construction, in 14 City General fiend departments and Enterprise fund operating divisions. 98 PUBLIC WORKS -CENTRAL GARAGE FUND: GENERAL 1000-410-431330 Personal Services: i fE'S 110 Salaries and payroll costs 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 215 Computer Supplies & Support 221 Safety Equip & Supplies 229 Other Supplies 231 Gas and Oil 232 Motor Vehicle Parts 233 Tires 239 Filters 241 Consumable T001S 322 Books 341 Electricity 342 Water 344 Natural Gas 345 Telephone & Communications 354 Contract Services -repairs 362 F,quipment Maint 366 Building Maint 369 Radios 373 School & Travel 388 Medical Services Total M&O Capital Outlay 940 Machinery & Equipment 920 Tire Storage Building Total Capital Outlay TOTAL 13UDGET EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 3 3 3 3 3 $97,619 $99,316 $107,962 $93,965 $108,045 $1,365 S873 $1,500 $1,397 $1,600 $16,249 $24,234 $26,334 $19,910 $30,270 $6,157 $6,459 $0,500 $5,983 $6,348 $98,984 $100189 $142,296 $121,245 $146,269 $498 $443 $500 $609 $500 $2,311 $3,674 51,000 $539 $2,000 $917 $340 S350 $280 $250 $2,615 $3,398 $3,000 $2,465 $3,000 $45,340 $47,340 $50,000 $61,811 $55,000 $77,399 $59,537 $68,000 $60,566 $55,000 $21,784 $14,876 $15,000 $20,348 $17,000 $3,414 $3,580 $3,600 $3,696 $3,600 $1,526 $1,662 $1,500 S1,648 $1,540 $214 $78 $300 $98 $300 $2,248 $1,760 $2,500 $1,840 $2,000 S116 $52 $175 $54 $100 $4,830 $4,493 $5,400 $6,271 $6,200 S21 $13 S75 $0 S75 $41,918 $40,070 $34,000 $24,875 $34,000 S692 $100 $1,200 $38 $1,000 $525 $5,222 $700 $304 $500 $150 $250 $250 $3,087 $2,129 $3,000 $918 $3,000 $265 $110 $250 $310 $275 $209,720 $189,027 $190,800 $186.670 $185,550 $5,000 $5,111 $0 $0 $0 $0 $5,000 $5,111 $0 $0 $0 $313,704 $294,327 $333,096 $307,915 $331,819 99 SPECIAL STREET MAINTENANCE FUND: 2500-421-43 0240 PROJECTED REVENUE AND FUND SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FV03/04 FY03/04 FY04105 BEGINNING CASK CASH: Operating $150,060 Crash, designated for REPLACEMENT* REVENUE 343012 Public Works Charges $597 363010 Maintenance Assessments Billed $518,334 381050 Inception of Lease $0 363040 Penalty & Interest $2,581 371010 Investment Total Revenue $521,502 $231,443 S341,874 $341,975 $340377 $35,000 $2,009 $350 $7,666 $2,000 $519,976 $820,889 $813,486 $1,027,064 $99,390 $52,000 $52,000 $0 $2,653 $2,500 $4,722 $3,000 $1,915 $1,500 $624,028 $875,739 $879,789 $1,033,564 Total Available $671,562 $855,471 $1,217,613 $1,221,664 $1,408941 EXPENDITURES Street Departmentfl'88 $440,119 $513,597 $882,326 $M4 287 $1,013,229 ENDING CASH Cash Carry Over, OPERATING $231,443 Cash, designated for REPLACEMENT* Includes an assessment increase off 9% Casb carryover 3 2% of budget $341,874 $300,287 $340,377 $325,713 $35,000 $35,000 $70.000 new rate maximum vacant land category 1 0.01010 $879.91- residential category 2 0.01010 $219.97 90% commercial category 3 0.01497 n/a 100% commercial category 4 0.01570 n/a 100 SPECIAL STREET MAINTENANCE FUNK: 2500-421-430240 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL. BUDGET FY01/02 FY02/03 FY03/04 FY03/04 Y04/05 Personal Services $292,405 $283,248 $574.518 $576,187 $692,529 Materials and Services $110,584 $97,221 $183,858 $174,130 $191,025 Debt Service $33,990 $31,827 $71,950 $45,699 $69,926 Capital Outlay $3,134 $301,301 $52,000 $50,271 $69,748 $440,119 $513,597 $882,326 $840,287 $1,013,228 PROGRAM DESCRIPTION Special Street Maintenance funds will be primarily used for street sweeping, flushing, leaf pick-up, sanding, deicing, snow plowing and snow rerrxr coal. The overall goal is to maintain all city streets in a clean, safe and driveable condition during all seasons. The Special Street Maintenance funds also supports Traffic Sign & Signals. Traffic Signs & Signals is responsible for determining proper sign location, maintenance of signs, striping of crosswalks and streets, maintenance of tral2ic signals and placement of emergency signage where needed to provide the safe and orderly passage ofvehicles and pedestrians in the City of Kalispell. This division supports the Police Department for emergency traffic control and street blockage for parades and other unique events. 101 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 FY 05 BUDGET HIGHLIGHTS Line Item Detail: Street Division: 110 Personal Services - Includes an additional Full Time Employee. In 1994 the ,Street Department had a total of 10 equipment operators & drivers. In 2000 that number dropped to 9 FTB although the miles of streets and alleys maintained during that same time period increased by 8 miles. From 2000 to 2003 another 7 miles of streets and alleys were added to the system. This added growth increases the amount of snow plowing, sweeping, patching, grading, ect. that needs to be done. In order to continue to provide the same level of service additional personnel is needed. 840 IMACI Grant Match - $41,000 -operating transfer to NIACI grant The Sate is in the process of approving requests for equipment purchased through the Montana Air Quality Initiative (NIACI) grant. The City of Kalispell requested 3 Sweepers to replace worn out sweepers that we received through a MACI grant in 1999. We were notified that due to the large number ofrequests we will only receive 1, or if we are lucky, 2 sweepers. We are being optimistic and budgeting $47,000, which is the 13 A% matching funds needed for 2 sweepers. 944 Vehicles » $2,247.50 Represents 14.5% Cost of Survey Van. Replacing current van that is over 15 yrs old and in poor condition. Remaining costs will be split between Public Works, Solid Waste, Sewer, Water & Stomr. Debt Service 610 $59,697 Principal payment to Montana Board of investments. 620 $ 5,804 Interest payment to Montana Board of Investments. Road Grader- 4th year of 7 year debt schedule. Leaf Loader- 3rd yr of 5 Year debt schedule. Single Axle Snowplow & Sander Truck - I st year of 5 year debt schedule. *Lean -To Structure - 1 st year of 5 year debt service. Line Item Detail: Traffic Signs & Signals 218 Fquipment (Non Capital) - $1,100 $800 flammable Stowage Cabinet S300 Sign Post Puller 040 Machinery & Fquipment - $20,500 $13,000 -Trailer mounted air compressor. This would replace a 1956 model that went to auction last year. $7,500 - Airless Walk Behind Striper. Needed for curb painting, parking lots and touch-up street striping. 102 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 FY 05 BUDGET HIGHLIGHTS Line Item Detail Cont.: Traffic Sigas & Signals: 610/620 debt Service-$3,939 Principal, $486 Interest GA'IC 3/4 Ton Pickup -I st year of 5 year debt scbedule. UNFUNDED 110 Personal Services - Includes an additional Full Time Employee. The TSS division was formed in 1984 with 2 FTF. Since that time the department has experienced a substantial increase in the work load. Over 27 crosswalks have been added with more expected this year. The total number of City owned Traffic signals maintained has increased to 7, and once again we are beginning to provide. traffic signal support services to the state when their personnel is unavailable. TSS also maintains the signage throughout the City. As the City has continued to grow and annex new subdivisions a significant increase in signage has also occurred. FY 04 ACCOMPLISHMENTS Street Department maintained 110 miles ofstrects and alleys Street Department improved all of the gravel alleys with recycled asphalt millings, thereby eliminating dust and reducing future ruaintenanee costs. Crack Sealed 4.5 miles of streets Cleared right of way for the 11.1ACI Sidewalk Project. Street employees assisted on the construction of the new leato storage shed thereby reducing the cost of the building Picked up 3,500 cubic yards of leaves to be composted Removed approximately 1,500 cubic yards of sweeping from City Streets Traffic Signs & Signals Thermo -plasticized 32 crosswalks and one railroad crossing Painted curbs around schools and city intersections using 100 gallons of yellow traffic paint Installed new street name signs and lane usage signs on all City owned traffic signals Installed approximately 30 restricted parking signs as per agreement with N X)T Completed 7 traffic counts Installed 15 new stop signs, 6 new yield signs, 4 new parking signs, and repaired orreplaced numerous street signs throughout the City. Signed and barricaded for all major parades Assisted in moving the old tower and lights from Glacier International airport to Kalispell City Airport. In process ofupdating all crosswalk signs to the new style required by M 1TCD. Assisted with the new lighting on Streetscape Bung 14 banners over highway 93 south 103 SPECIAL. STREET MAINTENANCE FUND: 2500-421-430240 STREET DIVISION Personal Services. FTE's 110 Salaries and payroll casts 121 Overtime 153 health Insurance 155 Retirement Total Personal Services Materials and Services_ 210 Computer Fquipmentisupplies 219 Equipment (Non Capital) 221 Safety Equipment 224 Janitorial supplies 229 Other Supplies 231 Gas & Oil 241 Consumable tools 341 Electric 342 Water 345 Telephone 354 Contract Services 355 Billing Costs 357 Pnpa.fohn'sdriveway 362 Equipment Maint./supplies 366 Building Maint. 369 Radio Maintenance 373 School & Travel 388 Medical services/drug test 510 Liability Insurance 512 Uninsured boss -deductible 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer Subtotal 6101620 Debt Setlice-Princilllnterest EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY03/04 FY03/04 FY04/05 7.55 7.55 10.05 11.05 11.05 $232,852 $213,607 $351,445 $348,224 $411,382 $12,113 $4,535 $27.000 $19,527 $25,000 $34,173 $52,645 $74,224 $78,238 $96,500 $13,267 $12,461 $21,021 $21,877 $24,221 $292A05 $283,249 $473,690 $467.866 $557,103 $205 $574 $900 $529 $900 $3,936 $0 $0 $0 $817 $15 $900 $1,194 S500 $0 $300 $331 $300 S368 $330 $1,500 $796 $1,200 $6,012 $4,196 $7,000 $6,622 $8,400 $700 $680 $700 UN $803 $800 $175 $54 S150 $750 $400 $500 $4,462 $5,602 $18,750 $14,378 $18,750 $600 S600 $1,656 $1,038 $0 $4,5W $4,121 $4,500 $1,000 $391 $750 $241 $120 $1,000 $910 $1,000 $194 $526 $1,300 $883 $1,300 $586 $550 $600 $072 $650 $11,425 $16,290 $12,500 83,500 $65,000 $65,000 $65,000 $65,000 $65,000 $24,080 $17,216 $24,302 $24,302 $25,260 $4,083 $3,092 $2,785 $2,785 $3,700 $110,584 $97,221 $145,943 $142,085 $150,960 $33,996 $31,827 S66,923 $43,331 S65,501 con't. 104 SPECIAL STREET MAINTENANCE FUND: 2 500-421-43 0240 EXPENDITURE DETAIL-c€►n't. Capital Outlay: 920 Building 840 MACI Grant Match (Sweepers) 944 Vehicles (14.5% survey van) Subtotal capital outlay TOTAL STREET DIVISION TRAFFIC SIGN & SIGNALS Personal Services: FTE's 110 Salaries 112 Severance 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & OperaHnns: 218 Equipment (Non Capital) 221 Safety Equip & Supplies 224 Janitorial Supplies 229 Other Supplies 241 Consumable Tools 242 Street Signs 243 Traffic Signals 245 Barricade Materials 341 Electricity 345 Tele_ & Communications 354 Contract Services 362 Equipment Maintenance 366 Building Maintenance 369 Radio Maintenance 373 School & Travel 428 Paint lMaterials 510 Liability Insurance 512 Uninsured Loss -deductible Subtotal ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04105 $1,911 $52,000 $50,271 $0 $3,134 $75,505 $0 $47,000 $23,895 $0 $2,248 $3,134 $101,301 $52,000 $50,271 $49,248 $440,119 $513,597 $738,556 $703,553 $822,811 2.0 2.0 2.0 3.0 2.0 $15,894 S86,400 S83,325 $ l 1,000 $3,500 $1,443 $2,500 $16,656 $15,268 $23,706 S4,778 $5,210 $4,896 $0 $0 $100,828 $108,321 $125,427 $2,300 $2,577 $1,100 $300 $182 $150 $400 $490 $450 $500 $503 $500 $500 Sow $700 $9,000 $9,184 $10,000 $3,500 $3,600 $3,500 $2,500 $1,735 $2,500 $4,800 $5,075 $5,000 $500 $315 $400 S37000 $1,324 $3,000 $400 $240 $400 $1,000 $81 $400 $500 S250 $600 $600 S5,500 $5,839 $8,000 $2,615 $2,61.5 $500 $o $0 $37,915 $32,045 $40,065 105 SPECIAL STREET MAINTENANCE FUND: 25 00-421-43 0240 EXPENDITURE DETAIL -can't. Debt Service: TTS 6101620 Debt /Principal/Interest Subtotal Debt Senioe Capital Outlay: 940 ;Machinery & Fquipment Subtotal capital outlay Total Traffic Sign & Signals Grand Total - budget ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $0 $0 $5,027 $2,368 $41425 $5,027 $2,368 $4,425 $0 $0 $0 $0 $20,500 $0 $0 $0 $0 $20,500 $0 $0 $143,770 $.142,734 $190,417 $440,119 $513,597 $882,326 $946,287 $1,013,228 106 GAS TAX FUND: 2420-421-43 0240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH: REVENUE 335040 Gas Tax Apportionment 371010 Interest 383010 Operating Transfer ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $289,285 $251,385 $316,421 $287,015 $290,319 $285,619 $2,500 $316,421 $328,719 $285,585 $3,082 $6,019 $300,857 $1,500 $287,015 $290,319 $288,119 $294,686 $302.357 TOTAL AVAILABLE $576,300 $541,704 $604,540 $611,107 $631,076 Street Department ENDING CASH CASH: $324,915 $225,283 $518,963 $282,388 $513,523 $251,385 $310,421 $85,577 $328,719 $117,553 Section 15-70-101 MCA requires the State to allocate gas tax revenues to cities, towns and counties. One-half of the city's allocation is based on population and one-half on street and alley mileage. The funds may be used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys. The funds cannot be spent for equipment purchases. The funds can be used for tabor in maintaining streets. 107 GAS TAX FUND: 2420-421-430240 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/O3 FY03/04 FY03/O4 FYO4105 Materials and Services $321,668 $198,464 $388222 $209,654 $413,523 Capital Outlay $3,247 $26,819 $130,741 $72,734 $100,000 $324,915 $225,283 $518,963 $282,388 $5I3,523 STATEMENT OF FUNCTION: Funds received from Gas Tax will be used to support the street and alley maintenance/ construction program. This program is accomplished by prioritizing construction and maintenance projects through the use of the pavement management information system. 108 GAS TAX FUND: 2420-421-430240 FY 05 BUDGET HIGHLIGHTS Line Item Detail: 354 Contract Services - Carryover $17,296 New Appropriation $40,000 $ 57,296 (includes carryover) Striping city streets. 360 Contract Labor/Maintenance - $17,000 This line item is for snow removal or construction support. 368 Overlays & Chipseals - Carryover $141,996 New Appropriations $101,831 $243,827 - Amount includes carryover for this construction season and new appropriation for next spring. 956 Sidewalk Replacement - Carryover $50,000 New Appropriation $50,000 $100,000 - (includes carryover) To be used for a matching prograin to assist homeowners with replacing had sidewalks. UNFUNDED 957 Alley Paving - $20,000 $20,000 to be used for a matching program to assist homeowners with paving alleys. FY 04 ACCOMPLISHMENTS Chip and scaled 73 blocks of City Streets. Provided snow and ice control activities in accordance with the adopted snow plan. Striped approximately 20.3 miles of City Streets and 4,732 sq ft of pavement markings. Provided dust control on alleys and City Streets. 22 residents took advantage of the 50/50 sidewalk replacement program as well as the River View Greens homeowner's association which replaced a considerable amount of bad sidewalks throughout the development. 109 GAS TAX FUND: 2420-421-430240 Materials and Services -Streets 231 Gas & Oil 344 Natural Gas 354 Contract Services -striping 360 Contract Services/Maintenance 369 Overlays & Chipseals 369 Radio Maintenance 452 Gravel 453 Materials -Contract Preparation 471 Dc-lcer/Road Oil 472 Asphalt 473 Crack Sealing Material 533 Equipment Rental 822 Participation S117 343 823 Contract (MACI Grant snatch) Total Materials & Services Streets Capital Outlay 934 1 st Ave E Parking Lot Construction 430234 Sidewalks 956 Sidewalk Construction 957 Alley Paving Total Capital Total EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $7,731 $8,422 511,500 $13.132 $13,500 $2,629 $2,159 $4,000 $3,613 $4,400 $3,049 $2,532 $64,222 $47,583 $57,296 $12,411 $1,295 $17,000 $15,381 $17,000 $128,444 $142,237 $217,000 $75,004 $243,827 $0 $0 $500 $500 $2,166 $3,630 $7,000 $2,061 $6,000 $8,699 $134 $10,000 $10,000 $23,427 $20,520 $31,000 $29,002 $35,000 $14,586 $17,284 $20,000 S19,146 $20,000 $143 $0 $5,000 $4,732 $5,000 $393 $251 $1,000 $0 $1,000 $37,000 $© $0 $0 $0 $81,000 $0 $0 $0 $0 $321,668 $198,464 $388,222 $209,654 S413,523 $35.000 $29,416 S35,000 $29,416 $0 $9,212 $3,247 $72,108 $43,318 $100,000 $o $9,212 $3,247 $107,108 $43,318 $100,000 $9,212 $3,247 $142,108 $72,734 $100,000 $330,880 $201,711 S530,330 $282,388 $513,523 110 LIGHT MAINTENANCE FUND: 2400-410-430263 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH. REVENUES 363010 Maintenance Assessments 363040 Penalty & Interest TOTAL AVAILABLE EXPENDITURES Street Lighting ENDING CASH 10100 CASH: ACTUAL ACTUAL BUDGET I ACTUAL I BUDGET I l Y01/02 F'Y02/03 FY03/04 F`Y03/04 FY04i05 $16,291 $14,157 $13,958 $13,958 $35,802 $130,932 $133,176 $165,447 $160,052 $1741752 $456 $763 $400 $714 $400 $131,388 $133,939 $165,847 $160,766 $175,152 $147,679 $148,090 $179,805 $174,724 $210,954 $133,522 $134,138 $154,877 $138,922 $165,097 $14,157 $13,958 The Light _Maintenance rate for FY2005 is $ .00300 per square foot for those properties served by the light district. No change from FY2004. $24,928 $35,802 $45,857 111 LIGHT MAINTENANCE FUND: 63 Personal Services Materials and Services Capital Outlay EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET VY01l02 FY02103 FY03104 FY03/04 FY04105 S133,522 $133,522 $134,138 $134,138 PROGRAM DESCRIPTION $154,977 $154,877 The Street Lighting District is provided to improve visibility during darkness and to promote safe and efficient use of street facilities. This is accomplished by reducing pedestrian accidents at night, by reducing vandalism, and by reducing other crimes. FX 05 BUDGET HIGHLIGHTS Line Item Detail: Light Maintenance Budget provides for payment of electricity for City street lights. $138,922 $138,922 $165,097 $165,097 112 LIGHT MAINTENANCE FUND: 2400-410-430263 Materials and Services: 244 Lighting Supplies 341 Electricity 355 Billing Costs 360 Repair & Maint Sen ices 522 Administrative Transfer Total M & S Tout EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL I BUDGET I FY01/02 FY02103 FY03104 FY03/04 FY04105 $329 $705 $1,500 $1,146 $1,500 $128,396 $128,050 $141,510 $128,376 $145,000 $0 $0 $800 $0 $800 $0 $1,200 $6,200 $4,533 $11,200 $4,797 $4,183 $4,867 $4,867 $6,597 $I33,522 $134,138 $15CS77 $138,922 $165,097 $133,522 $134,138 $154,877 $138,922 $165,097 113 DECORAI`IVE LIGHT MAINTENANCE FUND: 2401-410-430243 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: REVENUES 303010 Maintenance Assessments 363040 Penalty & Interest TOTAL AVAILABLE EXPENDITURES Street Lighting ENDING CASH 10100 CASH: ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $4,036 S4,207 $7,232 $7232 $7,697 $6,150 S6,135 $6,365 $6,364 $4,218 $31 $22$ $172 S60 $100 S6,181 $6,363 $6,537 $6,424 $4,318 $10,217 $10,570 $13,769 $13,656 $12,015 S6,010 $3,338 $7,405 $5,959 $9,200 $4,207 $7,232 $6,364 $7,697 $2,815 Recommend lowering rate from .1.50 front foot to $1, front foot *Note: Properties in the district are assessed by front footage. $1.50 per toot 114 DECORATIVE LIGHT MAINTENANCE FUND: 2401-410-430263 Materials and Services EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FYOI/02 FY02/03 FY03/04 Y03/04 FY04/05 $6,010 $3,338 $6,010 $3,338 $7,405 $5,959 $7,405 $5,959 PROGRAM DESCRIPTION The Decorative Street Light Maintenance District is provided as an aesthetic feature in the business district as well as to promote beautification by landscaping and other appurtenances. 115 $9,200 $9,200 DECORATIVE LIGHT MAINTENANCE FUND: 2401-410-430263 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Materials and Services 244 LiglttingSupplies $2,942 $237 $1,500 $1,520 $1,500 341 Electricity $2,809 $2,854 $4,108 $2,842 $4,500 355 Billing Costs (County) $240 s© S200 360 Repair & Maint. Service SL350 $1,350 $3,000 522 Administrative Transfer $259 $247 $247 $247 $0 Total M & 5 S6,010 $3,338 $7,405 $5,959 $9,200 Total $6,010 $3,338 $7,405 $5,959 $9,200 116 SIDEWALK & CURB CONSTRUCTION FUND. 4290-410-43 0234....43 0631 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: REVENUES 381004 Proceeds S & C Warrants 373017 Owner Contribution TOTAL AVAILABLE; EXPENDITURES Construction Costs ENDING CASH 10100 CASH: ACTUAL ACTUAL BUDGET ACTUAL BUDGET FV01/02 FY02/03 FY03/04 FY03/04 FY04/05 $0 $0 $0 $0 $o $1,209 $12,711 $1t10,000 $20,556 $1©0,000 $7,953 $9,162 $12,711 $100,000 $20,550 $10ti3Oo0 $9,162 $12,711 $100,000 $20,556 $100,000 $9,162 $12,711 $100,000 $20,556 $100,000 $0 $0 $0 $0 $o 117 SIDEWALK & CURB CONSTRUCTION FUND: 4290-410-43 023 4....43 0631 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Sidewalk Construction $2,566 $12,711 $100,000 $20,556 $100,000 $2,566 $12,711 $100,000 $20,556 $100,000 PROGRAM DESCRIPTION The sidewalk and euth construction fund is used to record expenditures for replacing sidewalks and curbs which residents request or which the Laity orders in. The costs are paid for by the property owner. They are billed for the cost of construction plus 5% for administration. The property owner can havP. ttu. —0 mit on 1t1F lax noficr. for n narin[i of k vaarc Thw Cifv —H, cir3mxrallr anri mn�. .xrn.ra nt. F'nr the amount of the assessment The sidewalk and curb construction fund appropriations have been changed due to the implementation of the matching program. This gives us greater budget authority to sell bonds. 118 SIDEWALK & CURB CONSTRUCTION FUND: 4290-410-43 023 4 ....43 0631 410 430234 937 Constmctio€i 410 430631 522 Adninistralion Total EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $2,566 $12,711 $100,000 $20,556 $90,000 $0 $0 $0 $0 $10,000 $2,566 $12,711 $100,000 $20,556 $100,000 119 MT. AIR & CONGESTION GRANT FUND: 2825... STREET....421.... FUNCTION....430240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH: Operating REVENUES 331052 MAGI Grant for Sidewalks 383010 Transfer from Gas Tax MAC] Grant for Sweepers Transfer from Special Street TOTAL AVAILABLE EXPENDITURES CAPITAL OUTLAY ENDING CASH CASH: Operating AMENDED ACTUAL ACTUAL I BUDGET ACTUAL, BUDGET I FY0I/02 FY02/03 FY03/04 FY03/04 FY04/05 $0 $76,516 $68,483 $68,483 $0 $28,886 S51,827 $497,114 $409,885 $© $81,000 $0 $0 $o $o S303,000 $47,000 $109,886 $51,827 $497,114 $409,885 $350,000 $109,886 $128,343 $565,597 $478,368 $350,000 $33,370 $59,860 $565,597 $478,368 $350,000 $76,516 $68,483 $0 $0 $0 MACI Sweeper Grant - FY05 the amount of the 13,42% match is approximately $47,000 and will be taken from the Special Street Maintenance Fund 120 MT. AIR & CONGESTION GRANT FUND: 2825... STREET .... 421....FUNCTION.... 430240 EXPENDITURE SUMMARY AMENDED ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Capital Outlay $33,370 $9,033 $565,597 $478,368 $350,000 $33,370 S8,033 S565,597 $478,368 $350,000 PROGRAM DESCRIPTION The MACI grant is a program to help solve Air Quality problems. FY 05 BUDGET HIGHLIGHT'S The Grant we are waiting approval on is for the purchase of two sweepers. The City's match would be 13.42% and will be taken from the Special ,Street Maintenance Fund. FY 04 ACCOMPLISHMENTS The MAGI Grant that was received in FY2002 is being used to construct sidewalks on the West North part of town. We anticipate the Sidewalk Project to be completed by June 30, 2004. 121 MT. AIR & CONGESTION GRANT FUND: 2825... STREET. ...421.... FUNCTION....430240 EXPENDITURE DETAIL Capital improvements: gl0 operating transfer back togas tax 940 Street Sweepers 950 Constuuction in Progress -sidewalks TOTALS AMENDED ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $6,019 $350,000 $33,370 $8,033 S565,597 $472,349 $0 $33,370 $8,033 S565,597 $478,368 $350,000 122 WATER FUND (Operations & Biking) FUND: 5210-447-430550 PROJECTED REVENUE AND FUND SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 BEGINNING CASK 10100 Operating $572,796 $296,802 $400,746 $400,746 $696,371 10104 Hwy 93 S Const $0 $393,381 10120 Plant Investment $437,456 $572,046 $517,684 $517,684 $802,643 10125 Meter Replacement $16,844 W,664 S65,040 $65,040 $74,259 10107 Capital Improvement Reserve -target $300,000 $0 $30,000 10127 Emergency Reserve -target $100,000 $0 $20,000 Adjustments to Cash $5,218 ($62,814) ($26,333) $1,032,314 $866,698 $983,470 $951,137 $2,016.654 REVENUES 343210 Metered Water Sales-'05-10% $1,134,928 $1,233,047 $1,398,500 $1,565,867 $1,722,434 343230 Meter Replacement Fee-'05 E-10% $43,920 S44,376 $48,000 S50096 $55,106 343225 Hookup Fees -plant investment cash $144,914 $185,237 $160,000 $444,790 $400,000 343260 Mise.-Installation/Reconneet/Rent $53,205 $80,816 $20,000 $36,164 $25,000 23103 Revenue Bond 2003 issue $99,652 $444,705 $380,295 $380,295 $0 23104 Revenue Bond 2004 issue -93 SO $0 $0 $1,689,830 $1,115,879 $0 23104 Revenue Bond 2004 issue -BOl $339,019 $594,224 23105 Revenue Bond 2005 issue $0 $0 $0 $0 $2,023,550 365010 Contributions $12,548 $0 371010 Interest Earnings $22,478 $12,408 $12,000 $17,156 $12,000 334121 DEQ Reimbumemc:nt - Grant $0 $94,868 $0 $0 $0 Total Revenue $1,498,997 $2,095,457 $3,708,625 $3,961,814 $4,832,333 Total Available $2,531,311 $2,962,155 $4,692,095 $4,918,951 $6,848,987 EXPENSES DepartmenC Facilities $1,668,278 $1,770,395 $1,736,733 $1,547,716 $2,066,615 from plant investment funds $10,324 $239,599 $320,000 $108,831 $211,169 from meter replacement funds $40,000 $40,W0 $40,877 $40,000 Bonded projects $2,075,087 $1,383,469 $2,989,849 Billing $93,197 $98,701 $104,77I $104,926 $126,028 Total All Departments $1,771,799 $2,148,685 $4,276,591 $3,185,819 $5,433,660 ENDING CASH Operating $296,802 $400,746 $295,780 $696,371 $574,182 Ilwy 93 S Const $393,381 $30,306 Plant Investment $572,046 $517,684 $306,684 $802,643 $941,474 Meter Replacement $60,664 $65.040 $73,040 $74,259 $89,365 Capital Improvement Reserve -target $300,000 $30,000 $30,000 $60,000 Emergency Reserve -target $100,000 $20,000 $20,000 $40,000 Total cash $929,512 $983,470 $725,504 $2,016,654 $1,735,327 FY05 $50,000 of plant investment fees used to pay debt service. 123 WATER OPERATIONS FUND: 5210-447-430550/560 EXPENSE SUMMARY ACTUAL, ACTUAL BUDGET ACTUAL I BUDGET I FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $417,526 $465,433 $4,55,234 $467,678 $477,145 Maintenance & Operations $431,246 $419,899 $660,426 $508,849 $562,847 Debt Service $164,117 $167,587 $299,823 $247,639 $421,440 Capital Outlay $348,682 $122,316 $1,250 $13,551 $2857223 Capital Outlay -Bonded $136,707 $425,150 $2,075,087 $1,383,469 $2,999,849 Capital Outlay -Replacement Funds $10,324 $239,599 $320,000 $109,931 $211,169 Capital Outlay -.Meter Funds $0 $40,000 $40,000 S40,377 $40,000 Depreciation/Replacement $170,000 $170,000 $310,000 $310,000 $320,000 $1,678,602 $2,049,984 $4,171,820 $3,080,893 $5,307,633 PROGRAM DESCRIPTION The water facilities budget accounts for the costs associated with providing safe, potable and palatable water for the needs of the domestic, institutional, industrial and commcrcial consumers and to provide adequate pressure and flow to meet fire fighting and irrigation needs. Maintenance of the five wells and Noff`singer Spring as water sources along with maintenance of the distribution system, storage facilities, fire hydrants, valves, meters and related controls is an integral part of the function of this department. This budget is responsible for pumping and treating millions of gallons annually. Line Item Detail: 231 Gas & Oil - $9,500 Increase of $1,500 due to increase in costs. 312 Postage & Shipping - S2,500 Cost of shipping repair parts and mailing Consumer Confidence Report. 320 Printing - $3,000 Blueprints for engineering projects and printing of Consumer Confidence Report, requited by the EPA. 124 FUND: 5 210-447-43 055 0/560 FY 05 BUDGET HIGHLIGHTS Line Item Detail. continued 349 Lab Services - $20,000 Decrease of $12,000 -The MT DEQ accepted our waiver request to reduce testing requirements because our tests have consistently been below the accepted minimum contaminant levels. 354 Contract Services - $29,750 $ 5,900 - Contract Mowing at Well Sites S600 U•Dig fees $1,500 Seal Coat Parking Lots S 17,250 - Lstimated Sys€em Repairs $4,500 Generators Testing & maint contract 357 Vulnerability Assessment - Carry over 24,940 Federally Mandated Water System Vulnerability Assessment is required to be performer) by June 30. 2004 and followed in six months by an emergency preparedness plan. The emergency preparedness plan then needs to be approved by the EPA. 366 Building Maintenance - $12,500 Perform various maintenance tasks at the Water Maintenance Building, Noffsinger Springs, the reservoirs and booster stations at the Buffalo hill site and Armory, Depot and Grandview wells. Includes $4,000 to upgrade lab and bathroom area at Noflainger Springs. 367 Facility Maintenance - Carryover $49,043 Repair exterior cracks on reservoir #1, resurfacing and painting exterior at Nalfsinger Springs and sandblast, wash, prima and paint exterior of booster station 91. 940 Equipment-S18,250 $18,250 - Trench Roller - The City currently has no equipment available for compacting water and sewer trenebes to standards that does not expose maintenance personnel to unacceptable hazards. The remotely operated trench roller allows trench compaction to the required standards without requiring maintenance personnel to enter an unstable utility trench and risk injury firm a collapsing trench wall. Cost shared 50% Water, %50 Sewer - Total Cost - $36,500 944 Vehicles - $35,972.50 $15,500 - Utility Van - Replacing Meter Maintenance'Van; cost split with storm, sewer, solid waste & streets. $19,000 - 3/4 Ton 4x4 Pickup - Replacing Meter Reader Pickup $1,472.50- Represents 9.5% cost ofreplaeing Survey Van, the current van is over 15 yrs old and in poor condition. 934 Replace 18" Water Main - $75,000 The 18 inch diameter water line connecting reservoir #1 and reservoir 42 is leakinb badly and is located beneath structures on the Buffalo Hills golf course. Installing a new line would be extremely costly. Because of the high rate of leakage it is not in service. This project proposes to install a new resin -impregnated liner inside the old line to eliminate the leaks and allow for its return to service. This line is a critical item and necessary to ensure the ability to maintain one reservoir in-service while maintenance is done on the other. This cannot be done at this time due to the poor condition of the 18 inch line. 125 WATER OPERATIONS FUND; 5210-447-430550/560 FY 05 BUDGET HIGHLIGHTS - can't. Line Item Detail: continued 955 Water System Security Upgrades - $146,000 Implement the physical security recommendations to prevent intrusion and damage to water supply and distribution system facilities. Improvements were identified in the Federally mandated vulnerability assessment completed FY 2004. 946 Phase III hydrant Installations - Carryover $44,241 New Appropriation $110,000 The Fire Department has identified several areas within City limits that do not have adequate hydrant protection. While this is a fire safety issue, it also impacts the rating that will be issued by the ISO in 2 I/2 years. Our plan is to meet the 2 1 /2 year target date for completion of this project_ In order to accomplish this we installed 30 - 35 hydrants each year in FY03 and FY04. Phase III is needed in order to complete the program and position the City for the best possible ISO rating. In order to ensure most efficient hydrant location and budget expenditure we are re-evaluating the remaining locations identified on the original project list to reaffirm their validity and to identify any potential changes that could offer the same or similar benefit at lower cost by relocating or installing a smaller number of hydrants. 448 Phase III Residential Meter Change out- Carryover $88,983 New Appropriation$360,000 In FY02 the City changed out its large commercial water meters to a more reliable and accurate design. Also included in the program was a remote reading system to allow simpler and faster meter reading with direct transfer of billing data into the City's computerized billing system. The intent of the program was to improve reliability, increase accountability, and enhance revenue. The commercial change -out program has been hugely successful. It was originally estimated that the project payback would be 5 years, our data indicates our actual payback occurred in 2 years. In FY 03 we continued the program with the installation of Phase I of III to convert residential meters at the rate of approximately 1,700 per year. City employees supported by contract labor are performing the work Pbase ll was completed in FY04. The new appropriation of $360,000 is fbr the final phase (Phase Ill) and completion of the program. 956 Upper Cone Storage - $2,023,550 Storage in the upper pressure zone is presently limited to 100,000 gallons and mast be augmented by boaster pumping from the lower zone to meet domestic, commercial and fire demands. The deficiency on storage was identified in the facility plan as a critical need to be addressed. Recent explosive development in this service zone magnified the need for additional storage to ensure we meet demands and can adequately support the Fire Department during a fire emergency. This project will provide for an anticipated additional 1,000,000 gallons of eritical storage. Depending on the final site that is selected, this storage could be in -ground or elevated. We shall attempt also to coordinate location selection with the Fire Department's need for a new satellite station in order to conserve resources wherever possible. 126 WATER OPERATIONS FUND: 5210-447-430550/560 FY 05 BUDGET HIGHLIGHTS - can't. Capital Outlay Replacement funds: Carryover S211,169 942 Telemetry & Control System Engineering & Construction - Includes materials and installation costs. This project was originally intended to be part of the overal l electrical system upgrade last year. Bids for the SCADA work far exceeded Department opinion of fair value. This is believed to have been due to the small number of competent companies doing this work in the region and the higher costs for more distant companies to mobilize to perform the work and the anticipated additional post -installation on -site work that could be expected_ The current approach to the project has been revised into two phases, acquisition and installation support. Equipment will be specified and acquired in increments that are then installed with technical support for each increment_ Electrical Upgrade Engineering & Construction - Phase 11 Stamlby Power - Install Generators/Switchgears - This item was identified during the facility plan process and includes preliminary engineering, project engineering and estimated construction costs. The emergency power system at Buffalo Hill was replaced last year. The salvaged equipment, two generators, will be installed at Armory well and at Notisinger Spring. New switch gear will be installed to support the generator installations at both sites. Phase 1-Water Supply Electrical System, Reliability, Safety, and Security Upgrades This is phase I of an upgrade project for the City's water supply sites at Noffsinger Spring, Armory Well and Depot Well. These water supply sources are among the oldest serving the City. The age of the building wiring, power and control systems in most cases exceeds 50 years. These components have deteriorated to the point they are an operational problem and a serious safety hazard. Further, many components are totally obsolete and no longer serviced for parts necessitating extended time out of service while components are located and installed. Operator safety has become a serious issue because many building circuits have faulted to ground and cannot be fully isolated by disconnecting breakers. Operators have repeatedly received electric shocks when trying to diagnose and repair minor items. Improvements for Armory well and Noffsinger may be combined into a single project with the generator systems if costs can be reduced by doing so. FY 04 BUDGET ACCOMPLISHMENTS I l fire hydrant replacements and 38 new fire hydrant installations 7,464 linear feet of new water main added to City system Replaced 1,620 old water meters in our system and installed 191 new water meters Installed 49 new water main taps, and repaired ib service lines, 12 main breaks, and 3 gate valves Completed Phase I Standby Power Improvements for Buffalo Hill Booster Stations and Well. Completed the revision of the City's current water rights to reflect current use and acquired additional water rights for golf course irrigation and future growth as recommended in the facility plan. Completed the extension of City's water main from Northern Lights Bluth Parkway Drive along 3 Mile Drive and Meridian Road providing increased fire protection to the Jr. High School and enhancing the delivery of water flows to the west side of town. Began construction of new facilities to serve US 93 south to Cemetery Road in conjunction with thecraistruction of US 93_ 127 WATER OPERATIONS FUND: 5210-447-430550 Personal Services: FTE'S 110 Salaries & Wages 112 Retirement -Severance 121 Overtime/Call Outs 153 Health Insurance 155 PGRD "Total Personal Se"ices Maintenance &Operations: 210 Office Supplies 213 Small Office Fquip 214 GIS Supplies 215 Computer Supplies & Support 216 Computer Equipment 218 Equip. (Non Capital) 221 Safety Equip & Supplies 224 Janitorial Supplies 226 Chlorine & Chemical 229 Other Supplies 231 Gas & Oil 241 Consumable Tools 312 Postage 320 Printing 335 MembersNp & Dues 336 Public Water Supply Fee 341 FIcetricity 342 WaterfSewer 344 Natural Gas 345 Communications 349 lab Services 353 Auditing 354 Contract Services 356 Consultants EXPENSE DETAIL ACTUAL FY01/02 ACTUAL FY02103 BUDGET FY03/04 ACTUAL FY03/04 BUDGET FY04/05 9.00 9.20 9.20 9.20 9.20 $339,856 $364,415 $356,871 $368,256 $308,817 $1,857 $2,074 S11,850 $11,242 $14,000 $8,408 $12,500 $42,960 $65,587 $70,914 $67,842 $73,824 $21,003 S24,189 $21,375 $23,172 $21,964 $417,526 S465,433 $465,234 $467,678 $477,105 $181 $193 $250 $233 $250 $121 $590 $850 $30 $850 $865 $183 $2,000 $2,523 $1,000 $702 $810 $1,000 $1,157 $1,000 $335 $526 $2,000 $1,580 $1,500 $6,826 $2,728 $1,500 $1,503 $3,500 $3,762 $891 $1,500 $2,355 $900 $251 '419 $500 $6!�! S550 $6,545 $7,922 $7,500 S8,223 $7500 $1,365 $1,877 $2,500 $1,783 $2,500 $6,710 $8,082 $8,000 $12,246 S9,500 $1,399 $1,369 $1,300 $1,614 $1,300 $51 $2,596 $4,000 $4,111 $21500 $556 $4,390 $4,000 $2,259 $3,000 $889 $I,016 $1,200 $I,540 $1,200 $12,338 $12.372 $15,500 $13,070 $15,000 $110,680 $117,812 $137 355 $124,458 $137,500 $532 $259 $600 S244 $300 $6,944 $6,305 $9,600 S8,983 $I0,000 $6,578 $5,422 $8,000 $S,606 $7,000 $12,088 $19,438 $32,000 $17,343 $20,000 $2,000 $2,372 $2,850 $2.850 $2.850 $10,374 $17,922 $29,750 $25,584 $29,750 $4,847 $5,479 $5.000 $16,393 $5,000 128 WATER OPERATIONS 5210-447-430550 357 360 362 363 366 367 369 373 380 398 395 410 421 422 423 424 425 510 512 521 522 528 810 Maintenance & [Operations -confined: Vulnerability Assessment Repair & Maintenance Equipment Maintenanvx office Equip Maintenance Building Maintenance Facility Maintenance Radio Maintenance School & Travel Training Materials Medical/Drug Westing Equipment Rental Construction Materials Meters (new services) Hydrants Materials - Mains Materials - Service tines Materials - Pumps Property & Liability Ins, Uninsured loss -deductible Central Garage Transfer Administrative Transfer Data Processing Transfer Bad Debt Expense Total ;'Maintenance & Operations 490200 Debt Service- ALL BONDS & LOANS: i10/6201633 Principal. Interest, fiscal fees EXPENSE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $0 $0 $60,000 $35,060 $24,940 $591 $9,415 $9,500 $9,000 $1,276 $6,593 $5,000 $542 Sa5,000 $0 $0 $400 $200 $11,499 $12,548 $13,000 $7,181 $12,500 $Q $0 $50,125 $1,082 $49,043 $900 $495 $600 $136 $500 $1,811 $2,052 $31000 $3,226 $4,000 $0 $0 $200 $200 $259 $43D $500 $395 $500 $930 $1,330 $1.500 $11389 S1,500 $10,966 $6,251 $10,000 $8,699 $7,000 $84,953 $14,404 $40,000 $38,957 $40,000 $91996 $9,183 $10,000 $3,598 $10,000 $9,285 $7,151 $18,970 $13,483 $10,000 $4,221 S6,454 $13,000 $1,637 $10,000 $2,290 $1,871 $5,000 $422 $3,000 $12,684 $22,326 $19,850 S17,352 $19,950 $5,076 $10,347 $11,250 $10,000 $10,000 $8,800 $8.500 S8,500 $8.500 $8,500 $58,771 $72.168 $93,518 $93,518 $62,464 $9,053 $4,796 $0,358 $6,35S $9,700 $946 $2,612 $1,500 $1,081 $1,500 $431,246 $419,899 $164,117 $167,587 $660,426 $508,849 $299,823 $2477638 $562,847 $421,440 c©n'L 129 WATER OPERATIONS 5210-447-430550 CAPITAL OUTLAY Capital Outlay: Operating 930 Contract Main Upsize 933 Rate Study (carryover) 934 Capitallmprovements 940 Equipment 944 Vehicles 948 Meters fiom Operating $ 934 Replace Water Main (Golf Course) 955 Water System Security Upgrades Capital Outlay -Bonded 931 US 93 S_ -CARRY OVER 940 Hydrant Installations -phase III 947 Northern Lights Project 948 Meters -capital project -phase III 950 No. Main water improvements_ 956 Upper Lone Storage Capital Outlay -Plant Investment Fund 942 Electrical Upgrade & Telemetry Capital Outlay-Nieter Funds 948 Meters -Replacement $ Total Capital Outlay 510400 Depreciation 831 Depreciation expense EXPENSE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $12,301 $10,000 $23,737 $109,578 $1,250 $I,250 $0 $1,470 $0 $0 $0 $19,723 $12,738 $0 $18,250 $58,296 $0 $0 $35,973 $245,456 $0 $0 $0 $0 $0 $0 $75,000 $146,000 $0 $1,229,830 $696,020 $363,075 $90,343 $109,657 $65,560 $154,241 $407 $340,000 $356,148 $0 $334,400 $395.600 $265,741 $448,983 $130,707 $2,023,550 s $10,324 $239,599 $320,000 $108,831 $211,169 $0 $40,000 $40,000 $40,877 $40,000 $495,713 $827,065 $2,436,337 $1,546,728 $3,526,241 $170,000 $170,000 $310,000 $310,000 $320,000 Total Water Facilities $1,678,602 $2,049,984 $4,171,820 $3,080,893 $5,307,633 130 WATER BILLING FUND: 5210-447-430560 EXPENSE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET 'Y01102 FY02/03 FY03/04 FY03104 FY04/05 Personal Servims $66,739 $74,974 $79,330 $81,167 $92,294 Materials and Services $26,458 $23,827 S25,441 $23,759 $33,734 Capital Outlay $28 $88 $300 $a $0 $93,225 $98,789 $105,071 $104,926 $126,028 PROGRAM DESCRIPTION The City bills custormers for water service on a bi-monthly schedule. The administrative fee elective July 1st is $3,00 per billing period. FY05 BUDGET HIGHLIGHTS Lane Item Detail: 110 Salaries An additional S3,500 budgeted to accommodate an employee family medical leave. This will allow hiring a temp. 354 Contract Services 42,000. Includes $750 to Grizzley Security to pickup utility bills at the grocery store locations and $375 (25%) of the cost to have Gtizzley Security take daily deposits to the bank (costs shared with finance). Maintenance contract for ADG software for the Utility Billing Program is $500 year. Additional $375 for bank charges or customize software. 373 School & traveli membership & dues Funds for the utility clerk to attend training and partial funding for the City Accountant for continuing education. 25% of City accountant funded by water billing. 131 WATER BILLING FUND: 5 210-447-43 05 60 EXPENSE DETAIL Personal Services: 1TE's 110 Salaries & Wages 153 health Insurance 155 PERD 112 Severence Total Personal Services Maintenance & Operations: 210 Office Supplies 218 Computer 335 Memberships & Dues 353 auditing 354 Contract Services 355 Postage/Other Billing Casts 373 School & Travel 522 Administrative Transfer 528 Data Processing Transfer Total Maintenance & Operations ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 1.75 1.75 1.75 1.85 1.85 $54,425 $57,236 $60,368 $62,900 $67,194 $9,280 $14,264 $15,362 $14,812 $18,670 $3,034 $3,374 $3,600 53,455 $3,930 $2,500 $60,739 $74,874 $79,330 $81,167 $92,294 $8 $147 $I80 $97 $I80 $2,723 $0 $0 $2,000 $28 $88 $300 $79 $300 $1,000 $1,000 $1,000 $685 $1.200 $1,195 $1,663 $2,500 $1,656 $2,500 $8,996 $11,112 $11,500 $12,123 $12,500 S207 5607 $I,000 $158 $1,000 $4,201 $3,461 $3,556 $3,556 $4,854 $$,100 $5,749 55,405 $5,405 $9,200 $26,458 $23,827 $25,441 $23,759 $33,734 Total Water Billing $93,197 $98,701 $104,771 $104,926 $120,028 132 WATER FUND 5210-447-430550 DEBT SERVICE DETAIL ACTUAL ACTUAL BUDGET BUDGET FY01/02 FY02/03 FY03/04 FY04/05 BOARD OF INVESTMENTS 490545 Debt Service -Loader: 610 Principal 620 interest 490210 Debt Service-BOI Bonds 2003: 610 Principal 620 Interest 490215 Debt Service-BOI Bonds 200+ 610 Principal 620 Interest 490220 Debt Service-130I Bonds 2005: 610 Principal 620 Interest REVENUE BONDS 490200 Debt Service-1996 Revenue Bond: 610 Principal 620 Interest 630 Fiscal Agent Fees 490250 Debt Service-2001 WRF Loan - 4%: 610 Principal 620 Interest 490200 Debt Service-2004 Revenue Bond:( includes Refunding 1996) 610 Principal 620 Interest 630 Fiscal Agent Fees/issue costs GRAND TOTAL $4,373 $4,621 $4,884 $5,158 $1,377 $773 $566 $410 s0 $0 S90,700 $93,898 $0 $0 $25,850 $23,749 $0 $0 s0 $49,000 s0 s0 $0 $13,475 s0 $0 $0 $0 s0 $0 $0 $0 $60,000 s65,000 $70,000 s0 $42,738 $39,798 $36,548 $0 $275 $275 $275 s0 $26,000 S28,000 $28,000 $29,000 $29,354 $29,120 $28,000 $26,400 $0 S 120,000 $0 $60,000 $15,000 $350 $164,117 S167,587 $299,823 S421,440 133 SEWER- SANITARY OPERATIONS, BILLING, WASTEWATER TREATMENT FUND: 5310 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 Operating 10122 *** WWTP Plant Inv, Account 10125 ** NVWTP Equipment Repl/Evergreen 10126 Sewer replacement 10123 * SANITARY sewer Plant Inv. Account Adjustments to Cash ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FV04/05 $793,965 $734,360 $679,285 $648,183 $717,258 $1,841,019 $2,111,997 $2,295,227 $2,326,329 $2,711,897 $1,849,862 $2,132,313 $2,291,782 $2,291,792 $2,527,820 $0 S4 S180,000 SI80,0W $320,0w $519,884 $672,123 $850,825 $850,825 $1,034,818 ($1,881) $29,648 $0 $13,820 $0 $4,991,849 $5,680,441 $6,297,119 $6,310,949 S7,311,793 REVENUES 343310 SEWER SERVICE -billed $2,494,530 $2,520,938 $2,600,000 $2,715,421 $2,800,000 343335 *"Hookup-WW,I`P $211,405 $263,167 $200,000 $403,960 $230,000 343330 hookup -Sewer $135,138 $180,152 $150,000 $290,854 $160,000 371010 Interest -operations $25,286 $15,206 $10,000 $18,875 $25,000 ** Interest-INWTP/Evergreen $59,374 $34,727 $24,000 $22,041 $26,000 *** Interest-WVJ'CP capital improvement $59,573 $32,189 $24,000 $28,806 S26,000 * Interest -Sanitary Plant Invest. Acet. $18,101 $11,260 $8,500 $10,408 $8,500 343360 Misc_ $3,194 $2,246 $I,000 $4,391 $3,000 2004 Revenue Bonds -10% reserve $0 $0 $1,289,890 $963,524 $403,027 DNRC & CDBG Grants for WWTP $0 $0 S30,000 $30,000 $0 Total Revenue $3,006,601 $3,059,885 $4,337,390 S4484,340 $3,681,527 Total Available VM8,450 $8,740,326 $10,634,509 $10,795,289 $10,993,320 EXPENSES Billing $94,179 $94,930 $101,258 $96,764 $319,053 Sanitary Operations/capital $666,200 $591,551 $1,070,525 $850,606 $1,258,61 I from revenue bond $1,429900 S1,077,052 $403,027 from plant investment funds $0 $12,710 $338,730 S113,269 $679,690 WWFPoperating/capital $1,890,355 S1,835,026 $1,941,266 S1,823:636 $2,013,014 from capital improvement Rinds $0 $113,732 $21,250 $16056 $1,090,000 from Evergreen equip. rep]. Funds $85.324 $184,266 $95,200 $95,032 $587,700 $2336,058 $2,832,215 $4,998,129 $4,072,SIS S6.151,095 Add unfunded depfcciation to cash $80,000 $80,000 $140,000 $140,000 $65,163 ENDING CASH Operating $734360 $648,183 $387,226 $717,259 $199,743 ""TP Plant Inv. Account $2,1111997 $2.326.329 $2,497,977 $2,711,897 $1,877,897 ** WWTP Equipment Repl/Evergreen $2,132,313 $2,291,792 $2,529,600 $2,527,820 $2,276,414 Sewer equip. replacemient $0 $180,000 $140,000 $320.000 $280,000 SANITARY sewer Plant Inv. Account $672,123 $850,825 $670,595 $I,034,818 $523,628 $5,650,793 $6,297,129 $6,225,398 $7,311,793 $5,357,682 134 SEWER -- OPERATIONS FUND, 5310-454-430620-630/455-430640 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $197,203 $217,689 $218,877 $229,506 $251,982 Maintenance & Operations $1401670 $131,440 $187,288 $146,118 $192,423 Capital/Construction $81,776 $43,063 $1,676,150 $1,147,975 $738,495 Replacement $0 $12,710 $338,730 $113,269 $679,690 Debt Service $166,551 $119,359 $138,110 $124,059 $273,575 Depreciation (50% funded) $80,000 $80,000 $280,000 $280,000 $205,163 $666,200 $604,261 $2,839,155 $2,040,927 $2,341,328 PROGRAM DESCRIPTION It is the responsibility of the Sewer Maintenance Division to operate and maintain the sewer collection and transmission system_ ,Maintenance procedures include jet rodding, flushing, TV inspection, mechanical and chemical cleaning methods as required. FY 05 BUDGET HIGHLIGHTS Line Item Detail: Sewer Fund 110 Personnel Services - Includes an additional .5 FTE This is a full time position with the salary being split between Sewer and Storm. 218 Equipment (Non Capital) - $4,800 $4.300 Root Cutter 354 Contract Services - S12,000 Temporary Help-Spring/Summer -Needed in order to maintain our maintenance schedule, particularly the old clay pipe section of town where we have an excessive amount of tree roots. Also includes annual maintenance contract for generators. 135 SEWER - OPERATIONS RJND: 5 310-454-43 063 0 FY 05 BUDGET HIGHLIGHTS Line Item Detail Cont: Sewer Fund 356 Consultants - Vulnerability Assessment - $30,000 A Federally mandated Sewer System Vulnerability Assessment is expected to be required for public sewer systems sometime in FY 2004105. This program was implemented for public water supply systems last year but the legislation for sewer systems has been delayed by Congress. It is expected to become a requirement shorfly. We expect that the requirements for sewer systems will be similar to those set for water systems and that an emergency preparedness plan will also be required_ the EPA. 425 Lift Station Materials - $8,500 Increase of $5.000 includes purchase of check valves for lift station 415. Capital Outlay: 920 Building Addition - 7,000 Carport type addition added to old sewer building. This will give additional shelter to equipment that doesn't fit in the new building. The new building is actually shared by Street Division and Sewer Division and because of budget limits is not large enough to meet all of the storage needs ofboth divisions. As a result, the Sewer Division proposes to construct a small shed structure that will provide modest weather protection for secondary equipment. 940 Machinery & Equipment- Carryover $188,000 Sewer Cleaning "Truck As recommended by Council, funds were set aside in FY03 for the purchase of a new sewer cleaning truck in FY04. We currently bave a 1983 and a 1994 VacCon for sewer cleaning. The 1994 unit is becoming less reliable for continuous service. The 1983 Vactor will be disposed of aril the 1994 VacCon will be the secondary unit. Cost shared 80% Sewer, 20% Storm. The contract has been awarded and the truck will arrive in July. $18,250 - Trench Roller - The City currently has no equipment available for compacting water and sewer trenches to standards that does not expose maintenance personnel to unacceptable hazards. The remotely operated trench roller allows trench compaction to the required standards without requiring maintenance personnel to enter an unstable utility trench and risk injury from a collapsing trench wall. Cost sbared 50% Water, 50% Sewer - Total Cost - $36,500 944 Vehicles - $4,572.50 Represents 29.5% Cost of Survey Van. Replacing current van that is over 15 yrs old and in poor condition. Remaining costs will be split between, Solid Waste, Storm, Water & Special Street. Total cost of the van is $15,500. 950 Cow truction in Progress - Carryover S58,960 Lilt Station 114 replacement -Liberty Street - This replacement is recommended in the Facility Plan and included in the Capital Improvement Plan. Appropriation includes a back-up generator. Currently under contract, carryover is for work completed after June 30th, 951 Lift Station 3 Force main - $242,000 ($183,920 plant investment fees) Upsize of lift station number 3 (Hwy 93 N. & Grandview) to handle future development, identified in the facility plan. 136 SEWER. - OPERATIONS FUND. 5310-454-43 063 0 FY 05 BUDGET HIGHLIGHTS Line Item Detail Conk; Sewer Fund 953 Lift Station #3 (Grandview & 93) total cost $496,375 - S436,810 plant investment fees, $59,565 operations Lift Station 43 is the oldest in the system (1968). The wet well is in questionable condition and the demands on this station are increasing. In the event of failure this station is the most difficult to deal with. Preliminary design is complete and final design is proceeding toward a new facility that will be double the size of the present facility. The pace of development within the NW quadrant of the City clearly indicates that substantial facility will be needed sooner than anticipated and should be provided at the earliest possible time. The design reflects this and is laid out to facilitate rapid and economical changes in capacity to respond to growth pressures throughout the area. It should be noted that this project is now proceeding in parallel with the replacement of the force train that delivers sewage firm this lift station to the treatment plant. FY 04 BUDGET ACCOMPLISHMENTS Operated and maintained 72 miles ofgravity sewer mains, 5 mules of sewer force mains and 21 sewage lift stations Added 7,039 linear feet of new gravity main and 4 lift stations to the City system Resigned a replacement for List Station.43 to accommodate increased flow due to community growth Constructed new sewer maintenance storage building to keep critical equipment weatbPMtected Installed high strength lining in 10 deteriorating manholes Acquired and put into service small TV camera for inspection of 6" sewer mains Completed security improvements at all pump stations Extended sewer main on West Colorado Street. Continued TV inspection of new construction Installed sewer line for City Sports Complex Located and cleaned septic tank for old swimming pool at Woodland Park. Began coustawtion of new facilities to serve US 93 south to Cemetery Road in conjunction wilt thvmnstruetion ofUS 03. 137 SEWER - OPERATIONS FUND: 5310-45 4-43 0630 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY03/04 FY03/04 FY04/05 Personal Services: F"TE's 5.00 4.25 4.25 4.75 4,75 110 Salaries & Wages $161,232 $171.514 $167,941 $178,174 $191,940 121 Overtime $5,347 $3933 S5,000 $6,172 $6,500 153 Ilea]th Insurance $20,207 $31,863 $34,697 $34,265 $42,095 155 Retirement -.PERD $10,417 $10,379 $I0,054 $10,995 $11,446 112 Employee Severance/retirement $0 $0 $l,IS5 $0 $0 Total Personal Services $197,203 $217,689 S218,877 $229,506 $251,982 Maintenance & Operations: 210 Office Supplies S45 $12 $200 $104 S200 213 Small Office Equipment $1,068 $815 SIM $55 $100 214 GIS Equip/Supplies $865 $226 $1,500 S2,289 $1,000 215 Computer Supplies $754 $429 $800 $908 $80t! 216 Computer Equipment $972 $1,336 $1,500 $1,298 $1,500 218 Equipment (Non Capital) $785 $3,500 $3,500 $1,233 $4,800 221 Safety Equip & Supplies $1,012 $2,293 $4,600 $3,954 $2,000 224 Janitorial Supplies $610 S413 $400 S749 $550 229 Other Supplies S602 $930 $800 $511 $800 231 Gas & Oil $1,793 $2,590 $2,500 $2,521 $2,500 241 Consumable Tools $1,187 $1,183 $1,200 $967 $1,200 312 Postage &Shipping $4 $775 S250 $1,128 $500 320 Printing $175 $1,594 $200 $969 $250 336 Licenses & Fees $30 $30 $350 $85 $350 341 Electricity $17,560 $17,031 $16,165 $18,254 $19,000 342 Water $117 $52 $150 $54 $100 344 Natural Gas $3,723 $3,218 $4,500 $4,940 $5,000 345 Telephone & Comm. $10,796 $10,076 $11,500 $10,830 $11,500 353 Auditing $1500 $1,500 $1,800 $1,800 $1,800 354 Contract Services $13,339 $11,810 $19,300 $19,250 $12,000 356 Vulnerability Assessment $0 $0 $30,000 $0 $30,000 302 Fquipment Maintenance $2,132 S4,155 $3,500 $6,887 $4,000 366 Building Maintenance $4,160 $8,894 $2,500 $3,200 $5,000 369 Radio Maintenance $455 $413 $500 $60 $500 373 School & Travel $609 $573 $2,000 $1,427 $3,000 388 Medical Services $499 $232 $350 $552 $400 395 Equipment Rental $30 $0 $250 S241 $300 138 SEWER - OPERATIONS FUND: 5310-454-430630 EXPENDITURE DETAIL Maintenance & Operations -continued: 410 Construction Materials 425 Materials - Pumps 510 property & Liability Ins. 512 Uninsured lass -deductible 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer 810 Bad Debt expense Total Maintenance & Operations ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY03/04 FY03/04 F VO4/05 $5,816 $6,318 $1 AO $4,051 $10,000 $3,560 $1,492 $3,500 $4,808 $8,500 $9,180 $11,384 $11,950 $10,875 $12,000 $9,284 $208 $11,250 $0 $11,250 $4,500 $4,000 $4,000 S4,000 $4,000 $38,005 $25,687 $32,367 $32,367 $30,023 S5,503 $3,851 $3,806 $3,806 $5,500 $0 $4,420 $0 $2,045 $2,000 $140,670 $131,440 $187,288 $146,118 $192,423 Capital Outlay: 920 fitiildings-Add to maint bid. $0 $2.496 S72,000 $69,504 $7,000 933 Rate study (carryover) $I1,973 $27,067 $1,250 $1,258 $0 940 Machinery & Equipment $56,470 $13,500 $188,000 $161 $206,250 944 Vehicles $13,333 $0 $0 $0 $4,573 931 US93SReconstruct/Extension $0 $0 $1,414,900 $1,077,052 $403,027 951 Lilt Station 93 Force main (24%) S58,080 953 Lift Station 93 Grandview/93 (12%) $59,565 "Total Capital Outlay $81,776 $43,063 $1,676,150 $11147,975 $738,495 430635 Replacement Funds: 934 Lift Station A $0 $0 $23,730 $0 950 Liberty Station (carryover 42,960) $0 $0 $105,000 $62,041 $58,960 952 Manhole Rehabilitation $0 $12,710 $10,000 $10,000 $0 951 lift Station 93 Force main (76%) $183,920 953 Lift Station 16 Grandrzew/93 (88%) $0 $0 $200,000 $41,228 $436,810 Total Replacement Funds $0 $12,710 $3387730 $113,269 $679,690 Debt Service 610 Principle, Interest, fiscal fees $166,551 S119359 $138,110 $124,059 $273,575 510400 831 Depreciation (unfunded) Total Sanitary Sewer $801000 $80,000 $280,000 $280,000 $205,163 $666,200 $604,261 $2,8391155 $2,040,927 $2,341,328 139 WASTEWATER TREATMENT PLANT FUND: 5310-455-430640 Personal Services Materials and Services Capital Outlay -Capital Improvement Debt Service WWTP Replacement/equip. Replacement Reserve EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $300,997 $323,249 $347,115 $326,726 $383,740 $766,471 $669,440 $772,899 $657,730 $810.174 $14,273 $113,732 $21,250 $16,156 $1,090,000 $500,313 $533,348 $530,511 $530,161 $508,806 $85,324 $184,266 $95,200 $95,032 $587,700 $308,401 $309,019 $290,741 $309,019 $310,294 $1,975,679 $2,133,054 $2,057,716 $1,934,824 $3,690,714 PROGRAM DESCRIPTION The Wastewater Treatment plant Facility is responsible for treating domestic wastewater to meet the discharge perrrrit issued by the Montana Department of Environmental Quality. The treated wastewater is discharged to Ashley Creek in accordance with specific limitations, requirements, and conditions. Facility Maintenance: 7 buildings, 53 pumps, 14 gear reducers, 24 mixers, 6 large & 7 small submersible pumps, I scum buster pump, 200 valves ofall sizes, 5 air compressors, 1 electric generator, 2 gas boilers, 3 make-up air units, 8 ventilation fans, 16 electric heaters, 1 air conditioner, 3 gas heaters, 16 sand filters, (3) 200 hp air blowers, 9 auto electric valves, 15 flow meters, 4 gas detectors, 2 programmable Iogic controllers, 2 ultraviolet light disinfection units, 4 clarifiers, 11 bio-cells, 1 equalization tank, 3 digesters, 2 fermenter tanks, 2 dissolved air floatation tanks, 2 belt filter presses, 15000 gal. Alum tank, 2 pickups and 2 sludge tricks. 013JECTIVES: WWTP 1. Monitor and adjust the wastewater treatment process to meet the discharge permit; monitor Ashley Creek above and below the plant discharge outlet to insure that this discharge meets certain permit limitations. 2. Perform a minimum of 6,200 laboratory analyses per year to monitor and control the biological nutrient removal process, and perform analyses of specific parameters to meet the discharge permit requirements. 3. Continue efforts to reduce the inflow into the Plant which occurs during rainfall events. 4. Continue work on the Pretreatment Program to control wastewater quality; monitor the sludge for heavy metals and nutrients to ensure that it is acceptable for disposal. 5. Perform work orders (approximately 1500 per year) to keep equipment and processes functioning properly; perform equipment repairs and respond to alarms quickly so that the treatment process is not interrupted. 6. Continue public relations (tours and articles) to educate the public on this unique process and the excellent quality of the treated wastewater. 140 WASTEWATER TREATMENT PLANT FUND: 5310-455-430640 FY 05 BUDGET HIGHLIGHTS Line Item Detail - Wastewater Treatment Plant 225 Alum - $15,000 Necessary to meet pennit during upgrade 336 Licenses & Fees - $6,500 $6000 state discharge permit fee; S425 Operator homses; S75 holler licenses 341 Electricity - S300,000 Increase of $40,000 needed to meet increase in plant flows. 355 Other Contract Services - $40,000 This line item includes rag/grit disposal, clerical support, equipment maintenance support during construction and other contract services. 360 Maintenance - $7,500 Summer grounds maintenance 362 Equipment Maintenance - $75,000 Estimated cost for equipment maintenance and repair. 366 Building Maintenance - $8,000 Recoat building aggregate 373 School &`.Travel - $10,000 Need to attend in-depth wastewatet technical schools not available in Montana. Includes continuing education for Public Works employees whose salaries are partially funded in wastewater. Capital Outlay 920 Building-$90,000 Equipment storage building identified in the facility plan This facility is sorely needed to eliminate unnecessary weather wear and tear on high value equipment. Now that the PER has been completed and the expanded plant configuration is established, the construction ofthis facility can proceed without conflicting with the locations of other critical facilities included in the expansion. Timing of the building construction may be optimized with the plant expansion if possible to ensrme the lowest possible cost. 141 WASTEWATER TREATMENT PLANT FUND: 5 310-45 5 -43 0640 FY 04 BUDGET HIGHLIGHTS-con't. Capital Outlay Cont.: 933 Plant expansion - $1,000,000 Design of Treatment Plant expansion according to recommendations made in the approved Preliminary Fngineeting Report. The amount shown is the total amount estimated for both phase I and phase 11 design. Present rates of community growth suggest there maybe significant benefits to combining phases I & II into a single project with less disruption of normal plant operations. In addition, the expanded capacity of the modified plant will offer additional years of capacity before there is a need to consider additional expansion. Plant inflow records and programmed increases in community housing and conunercial property inventories will be carefully examined to determine the optimum schedule for expansion that generates the lowest cost to the City. Replacement Funds: 940 Machinery & Equipment Replacement Fund - $587,700 $35,000 - Replace digester mix pump $48,000 - Replace 2 plant pickups $6,500 - Replace effluent flow meter $8,000 - Replace plant fence section $25,000 - Replace portion of plant PLC $7,200 - Replace 4 filter air lift units $8,000 - Replace polymer pumps S 10,000 -.Replace deni trifYcation teu-ycle pump $15,000 - Replace filter sand 5400,000 - Replace secondary clarifier drive units 525,000 - Replace stand-by boiler FY 04 BUDGET ACCOMPLISHMENTS First place National and Regional EPA Awards for Excellence in Operations and Maintenance Preliminary Engineering Report for plant upgrade completed Recoated dissolved air flotation tanks in-house and locally for $8500, saving large mobilization costs Added sand to 2 sand filter units to improve efficiency Replaced main building HVAC unit to reduce heating and air conditioning costs Replaced lift station pump controls and set up a redundant lift station high water level alann Digesters and fenuenter: Cleaned and completed coating inspection 142 WASTEWATER TREATMENT PLANT FUND: 5310-455-430640 Personal Services: FfE's 110 Salaries & Wages 112 Severance -Retirement 121 Overtime 153 Health Insurance 155 Retirement- PERD Total Personal Services Muintettauee & Operations: 210 Office Supplies 213 Small Office Equip 215 Computer Supplies & Support 216 Computer Equipment 221 Safety Equipment & Supply 222 Lab Supplies 224 Janitorial Supplies 225 Alum 226 Chemicals 229 Other Supplies 231 Gas & Oil 241 Consumable tools 312 Postage & Shipping 335 Membership and Dues 336 Licenses and Pees 341 Flectricity 342 Water 344 Natural Gas 345 Telephone & Alarms 349 Lab Services 353 Auditing 354 Contract Services -Glacier Gold 355 Other Contract Services 356 Consultant- Electrical engineer 357 Consultant- Vulnerability Assessment 300 ?Maintenance Service -mist. EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02/03 FY03/04 FY03/04 FY04105 6.80 6.80 6.80 6.80 6.80 $244,234 $249,313 $264,903 $250,464 $291,647 $0 $0 $1,185 $0 $0 $10,437 $10,384 $13,000 $10,277 $13,000 $31,153 $47,964 $52,070 $50,221 $61,610 $15,073 $15,688 $15,957 $15,704 $17,483 $300,897 $323,249 $347,115 $320,726 $383,740 $730 $1,310 $800 S1,118 $1,200 $351 $792 $500 $450 $500 $1,196 $804 $1,200 $1,382 $1,200 $2,410 $2,435 $1,000 $3,837 $2,500 $1,045 $1,218 S1,500 $2,752 $1,500 $3,723 $$4,265 $3,500 $9,732 $4,500 $106 $35 $300 $91 $150 $1,789 $2,543 $2,500 $4,307 $15,000 $9,088 $6,180 $11,500 $8,031 $10,000 $2,873 $4,097 $3,500 $2,440 $3,500 $5,226 $4,272 $7,000 $0,670 $7,000 $2,865 $846 $3,000 $11097 $2,500 $549 $2,908 $1,000 $434 $1,000 $415 $402 $600 $644 $600 $4,366 $8,755 $6,500 $4,896 $6 500 $201,549 $244,349 $260,000 $256,279 $300,000 $2,416 $3,321 $3,000 S4,212 $3,500 $30,318 $24,646 $40,000 $39,122 $35,000 $3,331 $3,075 $3,500 $2,902 $3,500 $4,733 $4,274 $5.500 $6,127 $5,500 $1,800 $1,800 $2,160 $2,160 $2,160 $104,403 $107,108 $110,000 $111,772 $110,000 $12,710 $2,380 S15,000 $W,194 $40,000 $2,000 $1.500 $5,000 $1,538 $5.000 $965 $0 $30,000 $0 $30,000 $4,511 $2,787 $5,000 $0 $7,500 143 WASTEWATER TREATMENT PLANT FUND: 5310-455-430640 Maintenance & Operatiouas-continued: 360 Maintenance-Digc;stercleanlinspect 362 Equipment Maintenance 366 Building Maintenance 369 Radio Maintenance 373 School & "Travel 380 Training Materials 388 Medical Services 395 Equipment Rental 510 Property & Liability Insurance 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer Total Maintenance & Operations EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY03/04 FY03/04 FY04/05 $12,340 $52,660 $17,951 $0 $249,052 $92,453 $75,000 $44,99I $75,000 $3,208 $19,393 $3,000 $1,911 $8,000 $0 $0 $100 $805 $100 $6,508 $4,805 $7,000 $7,026 $10,000 $299 $306 $300 $753 $1,000 $340 $247 $250 S569 $350 $148 $100 $150 $210 $150 $22,781 $27,660 $35,858 327,307 $35,000 $4,000 $4,500 $4,500 $4,500 $4,500 $69,174 $67,623 $66,715 $66,715 $71,264 $5,503 $3,851 $3,806 $3,806 $3,000 $766,471 $669,440 $772,899 $657,730 $810,174 Capital Outlay:. 920 Building $90,000 933 Rate Study(earryover) $14,273 S10,777 $1,250 $1,250 $0 933 Plant expansion-engreport (canyover) $0 $102,955 $20,000 $14,906 $1,000,000 Total Capital Outlay $14,273 $113,732 $21,250 $16,156 $1,090,000 430645 WWTP Replacement Funds: 940 Machinery & Equipment $85324 $184,266 $95,20© $95,032 $587,700 490210 Debt Service 610 Principal, Interest, fiscal fees $500,313 $533,348 $530,511 $530,161 $508,806 831 *Deprec./Replacement Reserve $308,401 $309,019 $290,741 $309,019 $310,294 Total Sewer Treatment $1,975,679 $2,133,054 $2,057,716 $1,934,824 $3,690,714 *Nate: Actual depreciation expense FY03 was $800,225. Replacement reserve is the amount of cash moved to the Evergreen/alispell equipment replacement fund. 144 SEWER- OPERATIONS, BILLING, WASTEWATER TREATMENT FUND. 5310 DEBT SERVICE SCHEDULE ACTUAL ACTUAL BUDGET STAFFS MGR'S FY01/02 FY02/03 FY03/04 FY04/05 FY04/05 SANITARY SEWER 490200 Debt Service-2002 bonds: 610 Principle $70,000 $100,700 $105,860 $138,190 $138,190 620 Interestifiscal agent fees $90,801 $13,265 $11,800 $8,667 $8,667 630 Band issue costs -new bond $575 $575 490204 Debt Service-2004 bonds:(f fWY 93 So.) 610 Principle $55,000 $55.000 620 Interest/fiscal agent fees $65,000 $65,000 630 Bond issue costs -new bond $15,000 $575 $575 BOX loans: 490545 Debt Service -Loader: 610 principle $4,373 $4,621 $4,884 $5,158 $5,158 620 Interest $1,377 $773 $566 $410 $410 Total Debt Service $166,551 $119,359 $138,110 $273,575 $273,575 WASTEWATER TREATMENT PLANT 490210 Debt Service-2002 bonds: 610 Principal $85,000 $199,300 $189,140 $171,810 S171,810 620 Interest $130,833 S58,928 $55,931 $50,981 $50,981 630 fiscal Agent Fees $575 $575 490215 Debt Service-SRF Loan 610 Principal $182,000 $190,000 $198,000 $198,000 S198,000 620 Interest $102,480 $95,120 $87,440 $87,440 $87,440 Total Debt Service $500,313 $533-349 $530,511 $508,806 $508,806 Total Sewer Fund debt $666,864 $652,707 $668,621 $782,381 $792,381 145 SEWER BILLING FUND: 5310-454-430620 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $67,769 $72,325 $76,248 $73,188 $87,584 Materials and Services $23,687 $22,605 $25,1)10 $23,576 $31,469 Capital Outlay $2,723 $0 $0 $0 $0 $94,179 $94,930 $101,258 $96,764 $119,053 PROGRAM DESCRIPTION The City bills custormers for water service on a bi-monthly schedule. The administrative fee effective July 1st is $3.00 per billing period, FY 05 BUDGET HIGHLIGHTS Line Item Detail: 110 Salaries -increase . I of FTF to recognize 10% of finance Director's salary as the supervisor of the Billing department. 354 Contract Services 42,5W Includes $750 to Grizzley Security to pick up utility bills at the grocery store locations and $375 (25%) of the cost to have Grizzley Security take daily deposits to the bank (costs shared with Finance). Maintenance contract for ADG software for the Utility Billing Program is $500 year. Additional $375 for bank charges or customize software. 373 School & travel - $1,900 Funds for the utility clerk to attend training and partial funding for the City Accountant for continuing education. 25% of City accountant funded by water billing. City accountant mernebership in CPA society, license and GFOA. 146 SEWER BILLING .FUND: 5310-454-430620 Personal Services: 110 Salaries & Wages 153 Health Insurance 155 Retirement - PERD Total Personal Services Materials and Services: 210 Oft -ice Supplies 335 Membership & hues 354 Contract services 355 Billing CoswNstage 373 School & Travel 522 Administrative transfer 528 Data Processing Total Materials and Services Capital Outlay: 940 PC for Utility /Billing EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03104 FY04/05 FTE's 1.9 1.9 1.9 2 2 $58,947 $58,467 $60,341 $58.308 $65,822 $5,729 $10,928 W,208 S11,674 $17,766 $3,094 $2,930 $3,699 $3,206 S3,996 $67,769 $72,325 $76,248 $73,188 $87,584 $7 $21 $0 $U S28 $0 $300 $79 $300 $1,195 $1,663 $2,500 $2,372 $2,500 $9,996 $12,183 $12,500 $12,227 $12,500 $207 S627 $1,000 $189 SI,OQQ $4,154 $3,315 $3,305 S3,305 $4,669 $8,100 $4,796 $5,405 $5,405 $10,500 $23,687 $22,605 $25,010 $23,576 $31,469 $2,723 $0 $0 $0 $0 Total Billing Costs 594,179 $94,930 $101,258 .S96,764 $119,053 147 STORM SEWER FUND; 5349-453-430246 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating 10193 Cash, Designated Hwy 93 So. 10122 Cash, Capital Reserve ** Emergency Reserve Adjustmts nts to Cash REVENUES 343370 JtV Flll LS�JW�IS[C f €5-i/EE1GY 363040 Penalty & interest 371010 Interest Revenue Bonds a 10% for reserve Total Available EXPENSES Operations/Capital Hwy 93 SO. Project Depreciation** Debt Service ENDING CASH Operating Cash Designated Ilwy. 93 So. Capital reserve ** (target $140,000) Emergency Reserve ** (target $25,000) ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $371,969 $514,544 $553,850 $553,850 $664,461 $395,000 $395.000 $395,000 $395,000 $237,570 S80,000 $80,000 S115,000 $0 $25,000 ($4,795) $125 $6,236 $762,174 $909,669 $1,028,850 $1,035,086 $1.042,037 5267,937 .$271,480 $331,568 $324,504 $388,567 $1,425 $1,663 $1,200 $2,897 S1.,500 $22,858 $13,837 $12,000 $11,277 $10,000 $224,000 $224,000 $292,220 $286,980 $5458,768 S33&678 $524,067 $1,054,394 $1,196,649 $1,597,618 $1,373,764 $1,066,104 $139,100 $162,405 $647,607 $168,853 $703,152 $0 $0 $395,000 $157,424 $237576 $0 $35,000 $35,000 $35,000 $35,000 $5,750 $5,394 $29,450 $5,450 $39,944 $144,850 $202,799 $1,107,057 $366,727 $1,015,672 $1514,544 $553,850 $432,561 $664,461 $557,432 $395,000 $395,000 $0 $237,576 $0 $80.000 $68,000 $115,000 $103,000 $25,000 $25,000 $25,000 $909,544 $1,028,850 $525,561 $1,042,037 $085,432 * * Amount of depreciation $35,000 added to "Capital Reserve" for FY2004 and FY2005 -$47,000 designated for replacement of the Vactor equipment FY03 utilized in FY2005. Rate study recommended increases of 11.5% in storm drain assessments. 148 STORM: SEER FUND, 5349-453-430246 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL I BUDGET FV01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $75,069 $90,775 $94,841 $80,726 $119,790 Material s aw Services $30,220 $34,794 $120,336 $48,998 $83,200 Capital Improvements $33,811 $36,836 $827,380 $196,553 $737,738 Debt Service $5,750 $5,394 $29,450 $5,450 $39,944 Depreciation $35,000 $35,M0 $35,000 $35,000 $35,000 $179,850 $202,799 $1,107,057 $366,727 $1,015,672 PROGRAM DESCRIPTION The Storm Sewer Maintenance Division is responsible for the maintenance and operation ofthe Storm water collection, transmission, detention and disposal facilities of the City of Kalispell. The purpose of this system is to collect and properly dispose of storm water from stoev melt, rainfall and other sources without going through The wastewater treatment plant. The division maintains over 27 miles of storm water facilities including catch basins, inlet, culverts, storm drains, detention basins and outfalls. 149 STORM SEWER FUND: 5349-453-430246 FY 05 BUDGET HIGHLIGHTS Line Item Detail: STORM SEWER FUND 110 Personnel Services -Includes an additional ,5 FTI This is a full time position with the salary being split between Sewer and Storm. 610 Debt Service Principal: $5,158 $32,714 620 Debt Service Interest: $ 410 $7,230 Sth year of 7 year contract on Loader purchased in FY2000. 1st of 9 years Cross Connection Project. 356 Consultants - Federal Mandated Storm water Regulatory Compliance - $35,000 Development and implementation of a Phase 11 Storm water plan, including annual fees. The plan crust include illicit discharge detection and elimination ofpolluted storm water, construction site storm eater nrrwffcontrnl, pollution prevention and good housekeeping, for municipal operations, post construction storm water runoff control, public education and outreach on storm water impacts, and public involvement and participation in storm water pollution control. The Montana Department of Transportation will pay 40% of our $2,600 annual fee for the first five year permit. It is assumed that development of portions of this Phase lI plan will require the specialized assistance of knowledgeable consultants having broad experience in developing compliance plans that meet State and Federal criteria. 935 Mosquito Drain Lift Station Replacement - Carryover S40,000 It was hoped that this L.S. replacement could be avoided by alnnecting into new US 93 facilities. However, final design was not able to overcome grade differences between the systems. The old L.S. will be abandoned and a new L.S. built to lift flows from east of US 93 into the new system on 18th Street 940 Machinery & Equipment - Carryover $47,000 As recommended by Council, funds were set aside in FY03 for the purchase of a new sewer eleaning truck in FY04. We currently have a 1983 and a 1994 VacCon for sewer cleaning. The 1994 unit is becoming less reliable for continuous service. The 1983 Vactor will be disposed of and the 1994 Vac -Con will be the secondary unit. Cost shared 80°/a Sewer, 20% Storm. The contract has been awarded and the truck will arrive in July. 150 STORM SEWER FUND: 5349-453-430246 FY 05 BUDGET HIGHLIGHTS - Can't. Line ]terry Detail: STORM SEWER FUND 944 Vehicles - S1,860 Represents 12% Cost of Survey Van. Replacing current van that is over 15 yrs old and in poor condition. Remaining costs will be split between, Solid Waste, Sewer, Water & Special Street, Total cost of the van is 515,500. 947 Cross Connection Corrections - Carryover $226,130 (Funded by Revenue Bond) 1st Ave. E. and 2nd St. E. - S52,900 4th Ave. W. and 7th St. W.-173,230 Correct existing system deficiencies by eliminating direct storm connection to sanitary sewer system, reducing the inflow into the sewer system. 951 US 93 South Storm Improvements - Carryover- $237,575 New Appropriation $165,172 $402,747 - In conjunction with NMT improvements to US Hwy 93 So. from Ashley Creels to Kalispell, the City intends to oversize the highway storm drainage system to accommodate adjacent commercial developments_ The estimated construction cost of these facilities was $395,000, However, IVIDOT s current estimate came in at $560,172. FY 04 ACCOMPLISHMENTS Maintained 27.7 miles of storm sewer mains Removed grit and potential pollutants from approximately 900 storm drain catch basins and monitored and maintained inflow and outflow at 5 detention ponds. Added 720 linear feet of storm drain to City system Installed manhole for storm drain at Dry Bridge Park. Relocated storm drains for Strreetscape Relocated 3 storm catch basins for sidewalk construction in Riverview Greens 151 STORM SEWER FUND: 5349-45 3-430246 Personal Services: FIFE's 110 Salaries & Wages 121 Overtime 153 Health Insurance 155 Retirement Subtotal Personal Services A h..ae.-:..ice and Cr.,., 4.-vs• 214 GIS Supplies & Equipment 215 Computer Supplies & Support 216 Computer Equipment 221 Safety Equip. & Supplies 231 Gas & W 241 Consumable Tools 320 Printing -blue prints, etc. 353 Auditing 354 Contract Services 355 Billing Costs -County 3S6 Consultants -Stony wtr Reg Comp 360 Repair & Maint. Services 371 Curb & Gutter 373 School & Travel 410 Construction materials 5.10 Property & Liability Ins. 522 Administrative Transfer 528 Data Processing. "transfer 532 Lease Payments Subtotal materials & services EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02/03 FY03/04 FY03/04 FY04/05 1.75 1.9 L9 2.4 2.4 $61,057 $69,606 $72,776 $62,781 $91,955 $447 $244 S1,500 $59 $1,000 $9,744 $16,784 516,258 $14,233 $19,255 $3,821 $4,141 $4,357 $3,653 $5,580 $75,069 $90,775 $94,991 $80,726 $119,790 $447 $6 $1,700 $2,170 $700 $120 $472 $500 $591 $500 $588 $500 $500 $200 $500 $3.17 $200 $200 $183 $150 $1,851 $2,552 $2,500 $2,899 $3,000 $202 $131 $200 $114 $200 $196 $4 $200 $2W $400 $500 $600 $600 $600 $5,445 $3,090 $13,750 $12,110 $6,000 $0 $0 $1,600 $1,600 so $0 $'63,600 335,000 $43 $22 $1.000 $136 $t,000 $5.166 $3,721 $5,500 $10,279 $5,500 $452 $482 $500 $1,248 $1,000 S234 $1,440 $10,000 S698 $8,000 $1,875 $101 $2,600 92,384 S3,600 $8,154 $10,794 $11,954 $11,954 $10,850 $3,130 $2,139 $1,832 $1,832 $3,200 $1,600 $6,760 $1,600 S1,600 $1,600 $30,220 S34,794 $120,336 $48,998 $83,200 152 STORM SEWER FUND: 5 349-45 3 -43 024E EXPENDITURE DETAIL -Can't. Capital Outlay: 920 Building Addition (carryover) 933 Facility Plan (carryover) 934 Ashley Cr, OutfalI (carryover) 935 Mosquito Drain Lift Station (carryovet) 940 Machinery & Equipment- (carryover) 944 Vehicles 947 Cross Connections (bonded) 950 Spring Creek Engineering (carryover) 951 Construction Hwy 93 So, 952 Storm Brain correction funds Subtotal Capital Outlay 453 490225 Debt Service 610 Principal 020 Interest 510400 831 Depreciation ACTUAL ACTUAL BUDGET I ACTUAL I BUDGET I FY01102 FY02/03 FY03/04 FY03104 FY04105 $602 $18,000 $17,491 $0 $9,032 $16,128 $1,250 $1,250 $0 $15,000 $0 $40,000 $40,000 $11,446 $47,000 $47,000 813,333 $0 $1,860 $226,130 $226,130 $20,106 $65,000 $0 $395,000 $157,424 S402,748 $20,000 $20,M8 $20,000 $33,811 $36,836 $927,380 $196,553 $737,738 $4,373 $1,377 $4,621 $773 $27,884 $1,566 $4,fi84 $566 $32,714 $7,230 $5,750 $5,394 $29,450 $5,450 $39,944 $35,000 $35,000 $35,000 $351000 $35,000 TOTAL Storm Sewer $179,850 $202,799 $1,107.057 $306,727 $1,015,672 153 SOLD WASTE FUND: 5510-460-430840;430845 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH. operating 10120 *Replacement Account 10130 Bond Reserve Change in A/R, Comp. Abs. ACTUAL ACTUAL BUDGET I ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 5159,909 $161,120 5166,932 $166,932 $223,463 $85,760 $126,760 $80,686 $80,686 $134,436 $16,000 $16,000 $16,000 $16,000 $16,000 ($12,801) ($1,047) ($806) $248,868 $302,833 $263,618 $262,812 $373,899 REVENUES 343410 Assessments $503,©$1 S563,946 S564,048 $574,723 $593,096 363040 Penalty & Interest $3,339 $4,204 $3,000 $4,073 $31000 382010 Sale ofNuipment $16,000 $10,176 $0 $404 $0 371010 Interest Earnings $4,962 $2,850 $2,500 $3,248 $750 Total Available $527,392 $581,176 $569,548 $582,508 $596,846 $776,250 $884,009 $833,166 $845,320 $970,745 EXPENSES Operations $439,643 $427,766 $477,520 $442,232 $497,214 Capital Outlay -operations $0 $52,322 $0 $0 $0 CapitalOutlay-replacement $0 $110,000 $0 $0 $157,948 Debt Service $32,727 $30,303 $29,189 $29,189 $28,444 *Depreciation/ReplacementFund $100.000 $82,020 $100,000 $100,000 $100,000 $572,370 $702,411 $606,709 $571,421 $783,506 UNFUNDED depreciation $75,000 $29,270 $46,250 S46,250 $0 ENDING CASH Operating $161,120 $166,932 $176,021 $223,46-1 $194,651 *Replacement Account $126,700 $80,686 $134,436 $134,436 $76,588 Bond Reserve $16,000 $115,000 $16,000 $16,000 $16,000 Total Cash $303,880 $263,618 $326,457 $373,899 $287,239 Increased residential rates by $5.00 per year. Last increase was in 2002. 154 SOLID WASTE FUND: 5510-460-430840;430845 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET I ACTUAL I BUDGET I FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $315,034 $314,804 $340,297 $325,648 $350,852 Materials and Services $124,609 $112,902 $137,223 $116.584 $146,362 capital Outlay $0 $52,322 $0 $0 $0 CmitA Outlay- Reulacement $0 $1 l0.000 $0 $o S157.Ru DebtServiee/Board of Inv. $32,727 $30,303 $29,189 $29,189 829,444 Depreciation & Replacement $100,000 $82,020 $100,000 $100,000 $100,000 $572,370 $702,411 $006,709 $571,421 $783,506 PROGRAM DESCRIPTION The Solid Waste Operating Division is responsible for gic collection, conveyance and disposal of all refuse aect€mulated within the city in an efficient and sanitary manner. GARBAGE RATES 1 he garbage rates: Residential: $85.00 per year Proposed Residential Rate: S90.00 per year Non -Residential: No proposed change for commercial rates. 300 (',gal. 400 Gal. Current Current DUMPSTER Pick up Rate Rates 1 Weekly $317.00 $390.00 2 Weekly $534,00 $680,00 3 Weekly $901.00 $1,020,00 155 SOLID WASTE FUND: 55 I 0-460-43 0840;430845 FY 05 BUDGET HIGHLIGHTS Dine Item Detail: Solid Waste Fund 218 Garbage Containers - $15,000 Additional containers -various sizes Debt Service - $28,444 - Garbage Truck 610 Principal - $ 26,544 4th year of six year loan (original amL $159,205) 620 Interest - S 1,900 940 20 Yard Bear -End Loader Garbage 'Truck - $125,000 This would replace a 1981 International Garbage Truck that is no longer reliable with increasing maintenance Costs. 944 Vehicles-$32,847.50 $27,500 - 3/4 Ton 4x4 Pickup Truck. This will allow for the turnover of used pick-ups. $5,347.50 -Survey Van -Replacing current van that is over 15 yrs old and in poor condition. Represents 34.5% cost of the van. Total cost of the van is $15,500, The remaining costs will be split between, Special Street, Sewer, Water and Storm. FY 04 BUDGET ACCOMPLISHMENTS Colleted 7,01 Stow of garbage froin residentail and commercial accounts Cleaned, trimmed and help eliminate all alley right#=way encroachments which inhered with refuse collection "Trained a new operator on the side arm truck. Delivered 85 - 100 gallon containers to new customers Delivered 52 - 300 gallon containers to new customers Delivered 8 - 400 gallon containers to new customers 156 SOLID WASTE FUND: 5510-460-430840;430845 Personal Services: FTE's 110 Salaries & Wages 112 Salaries - Retirement 121 Overtime/Call outs 153 health Insurance 155 Retirement- PER19 Total Personal Services Materials and Services: 213 Small Office Equipment 216 Computer Equipment & Support 218 Garbage Containers 221 Safety Equipment & Supplies 224 Janitorial Supplies 229 Other Supplies 231 Gas and Oil 241 Consumable Tools 331 Publications 341 Electricity 344 Natural Gas 345 Telephone 354 Co€tiract Services 355 Billing Costs (County) 360 Repair & Maintenance 366 Building Maintenance 369 Radio Maintenance 373 School & Travel 388 Medical services 510 Property & Liability Insurance 512 Uninsured Loss - Deductible 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer Total M & O ��x ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 6.65 6.6 6.6 6.6 6.6 $260,581 $249,264 S265,128 $253,930 $269,641 $1,857 $0 $1,482 $0 $5,058 $1,023 $5,000 $3,520 $5,000 $31,593 $51,365 $52,790 S52,775 $60,162 $15,945 $13,152 $15,897 $15,423 $16,049 $315,034 $314,804 S340,297 $325,648 $350,852 $121 $566 $1350 $1,350 $767 $799 $750 $987 $750 $10,100 $14,037 $12,000 $12,972 $15,000 $1,102 $253 $600 $233 $300 $292 $212 $400 $146 $350 $402 $1,407 $2,000 $135 $2,000 $11,279 $12,893 $15,000 $14,876 $15,000 $320 $408 $300 $244 $500 $0 $a $250 $250 $1,067 $1,183 $1,500 $1,141 $1,500 $2,116 $1,926 $4,500 $3,206 $4,300 $217 $155 $500 $233 $400 S4,025 $4,665 S7,000 $4,017 $7,000 $0 $0 $1,500 $1,500 $23 $170 $1,500 $750 $1,606 $510 $1.000 $119 $500 $38 $200 $500 $135 $500 $1,177 $481 $1,500 $1,118 $2,000 S668 $652 $800 $534 $750 $5,630 $13,059 SI5,000 $11,347 S15,000 $7,500 $40,000 $35,000 $35,000 $35,000 $32,000 $33,028 $17,673 $22,772 $22,772 $25,412 $4,083 $3,092 $2,785 $2,785 $3,700 $121,061 $109,401 $128,507 $112,000 $138,312 157 SOLID WASTE FUND: 5510-460-430840;430845 EXPENDITURE DETAIL 430845 Wasdbay/Materials & Services 224 Janitorial Supplies 341 Electricity 342 Water 344 Natural Gas 360 Repair & Main€ Sen4ces 366 Building Maintenance 430840 Capital Outlay: 940 Garbage Truck 430840 Capital Outlay: Replacement funds 940 Garbage Truck 944 Vehicles Subtotal Capital Outlay 490545 Debt Service/GarbageTruclr 610 Principal 020 Interest ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 S281 S225 $550 $96 $350 $669 $703 $1,166 $803 $1,000 $0 $0 $500 $0 $250 $2,503 $2,159 S3,500 $3,567 $4,200 $95 $12 $2,000 $118 $1,500 $0 $462 $1,000 $0 $750 $3,548 $3,561 $8,716 $4,584 $8,050 $o $52,322 $o $0 $0 $o $52,322 $0 $o $o $0 $110,000 $0 $0 $125,000 $32,848 $o $110,000 $0 $0 $157,948 $26,544 $26,544 $26,544 326,544 $26,544 $6,183 $3,759 $2,645 $2,645 $1,900 .$32,727 530,303 $29,189 $29,189 $28,444 510400 Depreciation (funding $100,000 for FY05) 831 Depreciation expense $100,000 Total Solid Waste $572,370 $702,411 $606.709 $571,421 $783,506 $82,020 $100,000 $100,000 $100,000 158 PARKS & RECREATION - $,722,820 PARKS $614,078 PARKS IN LIEU S70,823 RECREATION $107,872 FORESTRY $118,783 YOUTH CAMPS $202,272 CULTURAL ARTS GRANTS $16,750 SPORTS/FITNESS $88,099 ISTEA GRANT $73,723 AQUATIC FACILITY $241,819 POOL CONST, $148,601 Pool 16, Parks & Rec Budgeted Expenditures FY2005 - $1,722,820 Parks 3R% 3 Budgeted This is an exciting and remarkable time for Kalispell Parks and Recreation Department. Throughout the community our parks and recreation programs are being reorganized as a critical part of the "Quality of Life" being witnessed city wide. Parks and Recreation is a major contributor to the stimulus for development and growth throughout our community. Overcoming the challenges we face in the coming year will require the department to adapt and react to the publics needs. A key to success that has been proven in the past, as an essential component is the relationship and partnerships between this department and the many private and public forces at work in the urban core. The Parks and Recreation FY 2005 budget is a contribution of commitment to past and present councils and their attention to parks, open spaces and recreational opportunities in this community. This budget is based on a concerted effort to meet the following established goals this budget year. Strive to maintain and continually improve a high level of customer service and user satisfaction. *:• Respond to growth by exploring additional park land opportunities & recreation user demands. ❖ Maintain existing park and green spaces to the public expectations. 159 Provide a high level of community recreation services, opportunities and quality programming for all ages. *`.• Fulfill public expectations for new Woodland Water Park. *:• To protect and enhance our Urban Forest. ❖ Fund park land improvements with developer dollars. Continue development of a non -motorized pedestrian/bicycle network for the community. With the completion of the new aquatic facility the overall parks and recreation budget will show a dramatic reduction to last year. You will notice changes to the recreation budget due to a reorganization and distribution of programs and funds. This was completed to enhance efficiency and increased requested service levels by the public. The recreation division is reorganized into recreation, youth camps and sports. The only major program addition is coming from the After School program in the youth camp division. Parks will be replacing two essential pieces of maintenance equipment and beginning to address the master plan for Woodland Park by constructing a much needed pavilion and year round restroom building. The Urban Forestry special assessment revenue is anticipated to increase slightly with additional annexations. However, it is proposed to raise the forestry assessment on the capped properties to keep it consistent with the assessment on the uncapped properties. This in turn affects approximately 30 properties throughout the community. The financial impact to these large property owners will move the cap from $150 to 300 as originally proposed when the district was established in April 2000. The ISTEA budget is a Federal program providing communities with funding to build pedestrian and bicycle trails. Construction will be completed by the end of summer 2004 on the Meridian Road Hwy. 93 Connector to the Kalispell Youth Athletic Complex. If Federal grant allocations are available, design will begin on the Woodland Park Willow Glen Connector and possibly Sunnyside Drive. The Woodland Water Park is in its first full year as a revenue based fund. Revenues are anticipated to cover administration and operational functions for the facility. The Parks In Lieu budget is dependent upon the required contribution of developer's cash in lieu of dedicated park land. These funds are held in reserve to be used to purchase park land or pay for needed improvements to parks and open space. 160 City Parks serve, day in and day out, as the primary green spaces for majority of Kalispell residents. Fiscal year 2005 budget as presented will allow the department to fulfill our previously listed goals at a minimal cost $3.66lmonth to each resident. Estimated revenue for this budget year is $235,977 which equals to 24% of the department's general fund dollars. The Parks and Recreation department staff feels confident we can accomplish the desired service levels for our community while improving the "Quality of Life" here in Kalispell. 1t is becoming increasingly clear that community support for P&R is not a luxury; it is an investment in our own security, health, and stability of our neighborhoods and city. 161 PARKS DEPARTMENT FUND: GENERAL 1000-436-460430 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04105 Personal Services $287,725 $330,932 $347,367 $355,953 $394,193 -Maintenance & Operations $68,646 $89,452 $98,750 $88,870 $107,400 Transfers $55,000 $0 $0 $0 $0 Debt Service $14,220 $6,659 $14,103 $9,090 $11,285 Capital Outlay $113,946 $64,473 $10,000 $9,829 $101,200 $539,537 $491,516 $470,220 $463,742 $614,078 PROGRAM DESCRIPTION It is the goal of the Parks Department to maintain existing park and green spaces to the public expectations and to respond to growth by exploring additional parkland opportunities & recreation user demands. This years budget is a reflection of the continued cotttmitment to maintain, operate and improve our park ]ands, trails & green spaces to the highest levels possible. Ourparks continue to experience an increase in usage with impacts, and staff hours to perform as maintenance tasks continue to grow proportionately. Current maintenance costs are approximately S 1052 per acre of parkland, which is remarkably low considering the statewide average of approximately $2500 / acre. This years budget will run parallel to our stated goals of addressing space needs, nurturing partnerships within the community, equipment maintenance and stabilization of maintenance staffing levels to accommodate growth and securing user satisfaction and adding to the "Quality of fife" in Kalispell. 162 PARKS DEPARTMENT FUND: GENERA. 1000-436-460430 FY 05 BUDGET HIGHLIGHTS Line Item Detail: Parks .Dept, 110 Salaries - .5 fte for parks office. Also naive .05 of directors salary from Forestry. Ill Seasonal Salaries - $67,750 Increase due to continual development at KYAC and additional park responsibilities in turf care & seasonal maintenance operations. Increase demands and usage on Woodland, Lawrence Park and other parks by the public. It is essential to maintain competitive wage rates within the community to encourage the tetum of quality personnel. Seasonal includes office help as well. 356 Consultants - $3,000 Increase due to necessary feasibility studies for Armory to collect information and inventory facilities, utilities . IVi Ulv, .._- . ix viaVi{RSA' Vi uu U/{{is Div. wis[�iv.n uu uUiiu!{i�Siuy,v {. V{iiwo qi{u a --I. .—Illy A4Ai�' VS iwlEJ�34iEA To fund potential design& programming options in unison with the armory for old Bruckhauser pool building- 364 Landscape - S7,500 $1,500 increase due to the addition oflandscaping, flowers & planting ntaterials needed for new downtown Streetscape planters along 1 st Avenues E & W. 366 Building Maintenance - $4,000 Increase due to transferring Rinds ($750) for building maintenance costs & responsibilities from pool budget to parks department acquiring building maintenance costs related to old Bruckhauser pool bldg and aging Additionally, an increase ($750) due to Park facilities, restrooms & batbroom are aging and requiring mare painting, patching & repairs. Debt service - $11,295 (Boom Truck 41h year of 5; aerator 2nd of 5 years) 610 Pr-inoipal: Boom Truck - $6,586 Aeratot $3,892 620 Interest: Boom Truck- $327 Aerator $ 480 920 Buildings - $46,500 BOND with Board of Investments 5 years Woodland Park - new bathroom/shelter - $46,500 This would replace old camp center/maintenance shop/bathroom building. These are the only public restrooms open year round in the park and would accommodate ice skating & winter park use. 163 PARKS DEPARTMENT FUND: GENERAL 1000-436-460430 FY 05 BUDGET HIGHLIGHTS CONTINUED 940 ?Machinery & Equipment - Sand with Board of Investments 5 years 1989 Kubota Tractor replacement: $20,000 Note: Next major repair will not be completed - unit will be moth balled & removed from service. 1991 John Deere Mower replacement: $25,200 Note: unit has 4020 hours and is depreciated out. Next major repair will force unit to be moth balled & removed from service, This is one of two units used for grass & leaf pickup, fall cleanup and spring thatching. L ►I1*0991P 937 Projects/Parks Improvements - $43,500 Woodland Park pond - improve water quality through biological treatment - $3,400 Thompson Tennis Courts reconstruct - $40,000 - second year submittal 944 "Vehicles 1984 Flatbed truck replacement: $15,000 Vehicle has 82,273 miles and is long overdue for replacement_ This is an essential piece of equipment as it pulls trailers and hauls oversized loads. FY 04 BUDGET ACCOMPLISHMENTS • Woodland Park road improvements including widening & overlay for lower road access. * maintenance of 332 acres of parkland at an annual cost of $1,052,26 per acre • approximately 65,269 participants utiliang park facilities. Note: Figure is reflective of formal park reservation tree only and does not indicate general park visitation. • Completion of long awaited and very popular skate park, where you can find 50 users at any given time. 164 PARKS DEPARTMENT FUND: GENERAL 1000-436-460430 EXPENDITURE DETAIL Personal Services: FFE's 110 Salaries and payroll costs III Salaries - seasonal 121 Overtime: Call outs 153 health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 213 Small Office Equipment 215 Computer supplies/services 221 Safety Equipment ( glasses, etc) 224 Janitorial Supplies (ALL PARKS) 229 Other Supplies 241 ConsumabIc Tools / Small Equipment + $' 320 Printing (Parks BrochurcXCarr Over) 333 Subscriptions 335 Membership & Dues 337 Advertising 341 Electricity 342 Water/Sewer 344 Natural Gas 345 "Telephone & Communications 354 Contract Services/Tennis/Depot Park 356 Consultants 362 Equipment Maintenance 364 Landscape, Flowers & gardens 366 Building Maintenance 367 Vandalism Repairs 369 Radio Maintenance 373 School&'Travel 380 Training Material ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY03/04 FY03/04 FY04/05 6.3 5.8 5.8 6,35 6.35 $200,675 $187,111 $216,288 $205339 $241,877 $35,759 $69,437 $55,080 $73,996 S67,750 $7,322 $6,536 $7,200 $5,461 $8,000 $30,969 $54,848 $55,016 $55,463 S61,g92 $13,000 $14,000 $13,783 $15,494 $14,574 $287,725 $330,932 $347,367 $355,953 $394,193 $936 $852 $900 $917 $1,000 $35 $462 $650 S275 $500 $1,500 $0 $484 $500 S453 $200 $1,510 $1,706 $1,500 $1.585 $1,700 $8,999 $7,710 $7,500 $7,384 $8-500 $2,618 $902 $1,000 S1,185 S1,000 $342 S466 $2,500 S1,106 $1,500 $0 $158 $0 $109 S200 $335 $290 $350 $710 $500 $468 S177 $500 $166 $500 $14,150 $207369 $22,000 $19,368 $22,000 $2,220 $383 $1,300 $192 $1,000 $3,332 $3,451 $3,500 $S,731 $5,000 $784 $1,033 $1,200 $1,546 $1,900 $4,933 $61076 $5,300 S4,366 $5,300 $4,518 $0 $1,000 $2,399 S3,000 $1,626 $1,354 $2,000 $783 $2,000 $2,234 $5,910 S6,000 $7,091 $7,500 $3,672 $1,406 $3,000 $2,512 $4.500 $0 $3,525 $5,000 S2,700 $5,000 $1.075 $0 $500 $250 $758 $941 $1,500 $1,919 $2,000 $94 $226 $250 $250 165 PARKS DEPARTMENT FUND: GENERAL 1000-436-460430 EXPENDITURE DETAIL-Con't. ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY03/04 FY03/04 FY04/05 388 Medical services: Drug Testing $2W $380 $600 $488 $400 395 EquiprnentRental $1,056 $658 $1,500 $1,085 $1,500 420 Metal Products/Fencing $1,659 $1,401 $2,000 $788 $2,000 430 Wood ProdueWPicnicTables. $1,430 $1,204 $1,500 $751 $1,500 440 Irrigation Supplies $6,838 $3,461 $3,500 $2,064 $3,500 452 Gravel $2,764 $2,777 $2,500 $2,097 $2,500 522 office rent (amended 6,525for'03) $0 $21,525 $19,200 $19,200 $19,200 Total Maintenance & Operations $68,646 $89,452 $98,750 $88,870 $107,400 Debt Service: 490545 610 Principal /Board of Investments $12,462 $5,897 $13,005 $8,135 $10,477 620 Interest /Board of Investments $1,758 $762 $1,098 $955 $808 Total Debt Service $14,220 $6,659 $14,103 $9,090 $11,285 Transfers: 826 Transfer to ISTEA $5,000 $0 $0 $0 $0 844 Transfer to Forestry $50,000 $0 $0 $0 $0 $55,000 $0 $0 $0 $0 Capital Outlay 920 Woodland pavilion/restrooms $11,793 $0 $0 $46,500 937 PrvjectsTl'hompson Park tennis $32,232 $30,953 $10,000 $9,829 $0 940 Mower & Tractor $56,242 $33,620 $0 $45,200 944 Staff Car $13,679 $0 $0 $9,500 Total Capital Outlay $113,946 $64,473 $10,000 $9,829 $101,200 TOTAL $539,537 $491,516 $470,220 $40,742 $614,078 166 RECREATION/ Special Events FUND: GENERAL 1000-436-460431 EXPENDITURE SUMMARY ACTUAL., ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02103 FY03/04 FY03/04 FY04/05 Personal Services $65,847 $68,316 $72,403 $65,976 $65,329 Maintenance & Operations $39,342 $39,904 $42,767 $36,593 $42,543 $105,189 3108,220 $115,170 $102,469 $107,872 PROGRAM DESCRIPTION This year the Recreation Lepartment has restructured programs for our community. This will simplify the budget process and streamline our infrastructure within our department- The Recreation budget includes: special events, cultural and specialty classes. A number of programs are offered to the community at a no charge basis which includes; Santa's Calling, Punt, Pass & Kick, Canine Dog Frisbee, Woodland Park tee Skating Community Open House and the summer concert series "Picnic in the Park". This last summer over thirteen thousand participants took advantage of this free concert series. The recreation department continues to stay current with recreation trends by recognizing requests for programs and by adding flat -water kayaking, 4 skateboard eamps and facilitation of Contra dancing. An overwhelming response to Programs enables user fees to contribute substantially to operational costs. The estimated payback percentage for the Recreation budget FY 04/05 year is 60% with health insurance and retirement included, without health insurance and refirerttent payback percentage it is estimated at 68%. Our goal is to continue to develop programs that the public requests without duplicating or competing with the private sector and offer programs at an affordable fee to our commurnty residents. *NOTE: This year health insurance and retirement costs have been transferred to the budget format. When these figures are included in the overall total, payback percentages are lowered to 60%. 167 RECREATION/Special Events FUND: GENERAL 1000-436-460431 FY 05 BUDGET HIGHLIGHTS Line Item Detail: 320 Printing - $4,100 $xpanded program guide for summer concert series, all costs are reimbursed through the sale of advertising, sponsorships & donations. 354 Contracted Services - $ 31,333 With the reorganization of programs all specialty classes have been moved to the Recreation budget. Morse camps - $3,399,1 xpanding summer concert series; utilizing a variety of performers from all over the state of Montana and the increase expense in sound production - $15,000. Adding three new programs; Contra dancing with nine dances planned out for the community - $3,105, kayaking classes - $1,585, and four skateboard camps - $2,851. FY 04 BUDGET ACCOMPLISHMENTS � ICGV3 �a1itL.'c7tlt3ll Ui t%ir lire lel%rGrtA VAr (�i�{$lt)7 t. ! Average of 700 people at each of the summer ooncerts (22). All expenses covered by sponsors & donations over $19,000. ! Less than 1 % cancellations ofrecreation programs. ! Scholarship donations increased with "Lindsay Elgas" Kindness for Kids scholarship program. 168 RECREATION/Special Events FUND: GENERAL 1000-436-460431 EXPENDITURE DETAIL Personal Services: FTE's 110 Salaries and payroll costs ill Seasonal Salaries 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 229 Other Supplies 241 Consumable Tools 320 Printing 333 Subscriptions 335 Membership & Dues 337 Advertising 345 Telephone & Communications 354 Contract Services 355 Basketball program costs 373 School & Travel Subtotal M & O TOTAL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02/03 FY03/04 FY03/04 FY04/05 1.1 1.1 1.1 1.1 1.1 $37,774 S37,854 $38,960 $391545 $42,299 $19,281 $18,306 $20,832 $14,220 $8,796 $167 $0 $500 $0 $500 $6,125 $9,656 S91656 $9,656 $11,224 $21500 $2,500 $2,455 $2,455 $2,510 $65,947 $68,316 $72,403 $65.876 $65,329 $229 $190 $250 S220 $250 $8,176 $10,600 $8,000 $7,183 $4,355 $1,418 $0 $1,000 $500 $199 $25 S3,535 $5,069 $4,100 $79 $136 $150 $150 $0 $60 $150 $85 $205 $496 $374 $500 $.385 $500 $424 S364 S650 S322 $650 S18,376 $18,154 $18,000 $22,351 $31,333 $9,535 $9,510 $10,132 $0 $410 $491 S400 $979 $500 $39,342 $39,904 S42,767 $36,593 $42,543 $105,189 S108,220 $115,170 $102,469 $107,872 169 YOUTH CAMPS/FITNESS PROGRAMS F'1JND: GENERAL, 1000-436-460448 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $64,498 $76,715 $79,705 $98,801 $150,966 Maintenance & Operations $19,097 $25,850 $26,378 $34,831 $51,306 $82,595 $102,565 $106,143 $133,632 $202,272 PROGRAM DESCRIPTION The goal of Youth Camps & Fitness programs is to meet the needs of public demand by providing recreational opportunities for personal, social, economic, and environmental benefit at an affordable fee. Due to expansion of programs based on public demand and increased Day Camp participation and the implementation of community after school program the total Youth Camps/Programs budget indicates a major increase for this coming year. Increases based on public demand include: implementation of Community after school program partnership with School Dist. #15, will increase salaries, contracted services and other supplies. The after school payback percentage is 100% * Additional DeStress fitness & wellness program classes which require expanded instruction hours, additional facility rental and acquiring additional fitness equipment to assure continued success. * Increased Day Camp participation continues to exceed all projections, therefore requiring more seasonal staff hours, equipping the renovated old Bnrekhauser pool area for day camp & community use, & increased transportation costs. Payback percentage estimated in excess of75% for day carnp. The Youth Camps/Programs will continue to schedule & program a wide range of activities to meet the public demand. Activities offered through these programs include: swimming at aquatic facility, field trips, bowling, roller skating, Hockaday art programs, tours & hands on activities at local businesses, games and sports. The overall estimated percentage payback including health insurance and retirement is 641/6, without health insurance and retirement payback is 68% 170 YOUTH CAMPS/FITNESS PROGRAMS FUND: GENERAL 1000-436-460448 FY 05 BUDGET HIGHLIGHTS Line Item Detail: 111 Salaries -seasonal - $107,331 Increase due to implementation of after school program - $39,600, additional increases due to increased participant numbers in the very popular summer day camps, and fitness classes - $10,062. Revenue payback for After School & fitness program is 100%. 354 Contracted Services - 530,554 Increase due to summer day camps costs for daily use of the new pool - $4,800, increased costs & usage of transportation - $900, and increased cost & usage of fitness class facility rental $5,760. 355 After School Program-$12,975 Reflective of After School program operating expenses: transportation - $2,700, snacks - $4,500, recreation supplies- $1,800 , field trips- $3,975. Revenue payback for Ater School is programmed at 100%, 366 Building Maintenance - $500 Retrofitting & utilizing Bruckhauser pool building as camp center headquarters. FY 04 BUDGET ACCOMPLISHMENTS • 3400 participants in summer day camp program - average 340 per week, 70 per day • due to demand - increased fitness program to 9 classes per week, averaging 80 participants per week • increased numbers in "school out" camps - 366 participants. 171 YOUTH CAMPS/FITNESS PROGRAMS FUND: GENERAL 1000-436-460448 ( Formerly OUTDOOR budget) Personal Services: FTE's 110 Salaries and payroll costs III Salaries -seasonal 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 229 Other Supplies 320 Printing 335 Membership &Dues 337 Advertising 345 Telephone & Comm, +$360 354 Contracted Services ($360) 355 Alley School program 366 Building Maintenance 373 School & Travel Total M & O TOTAL EXPENDITURE DETAIL ACTUAL FY01/02 ACTUAL FY02/03 BUDGET FY03104 ACTUAL FY03/04 BUDGET FY04/05 1 1 1 l I $26,030 $26,745 $27,730 $30,988 $30,153 $30,374 $38,999 $40,474 $56,413 $108,138 $1,026 $693 $1,000 $939 $600 $5,568 $8,778 $8,778 $8,779 $10,092 $1,500 $1,500 $1,783 $1,783 $1,783 $64,498 $76,715 879,765 $98,401 $150,966 $0 $86 $200 $220 $415 $2,215 $5,181 $5.812 $9,041 $4,812 $275 $0 $200 $108 $300 $150 S300 $500 $300 S190 $500 S239 S304 SW $628 $600 $14,808 $19,289 $18,906 $23,041 SM,554 $12,975 S500 S260 $490 $600 $I.003 $500 $18,097 $25,S50 $26,378 $34,931 $51,306 $82,595 $102,565 $106,143 S133,632 $202,272 172 SPORTS FUND: GENERAL 1000-436-460449 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL, BUDGET FY0 1/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $11,166 $15,393 $19,268 $50,057 $65,314 Maintenance & Operations $9,535 $9,510 $10,132 $6,529 $22,785 $20,701 $24,903 $29,400 $56,586 $88,099 PROGRAM DESCRIPTION The Sports budget is new due to reorganizing & restructuring the recreation department. This new budget will help to schedule and program high quality, low cost, sport programs for youths and adults that will meet the public demand. The following programs are existing popular programs that have been incorporated into the sports budget: Indoor Soccer, Little Dribblers Basketball, Little Kickers Soccer, Little Squirts Basketball, Mini Pee Wee Sports Camp, Pee Wee Sports Camp, Runnin Rascals Football, Men's Basketball, Spring Soccer, Youth Basketball, lee Skating, Sky Hawks Sports Camp, Golf Lessons, Punt,Pass & Kick, Turkey Shoot, & Skibsrud Scramble. Our goal in providing sport programs is to meet the public demand with positive, outstanding, educational, and fun activities for all who wish to participate at an affordable cost. The estimated payback percentage including health insurance and retirement is 60%, without health insurance and retirement is 68%. *NOTE: This year health insurance and retirement costs have been transferred to the budget format. When these figures are included in the overall total, payback percentages are lowered to 60%. 173 SPORTS FUND: GENERAL 1000-436-460449 FY 05 BUDGET HIGHLIGHTS Line Item .Detail: Personal Services - $55,868 A total of 1.63 FTE's are needed to facilitate the youth and adult sports programs. 16 existing programs transferred as a result of reorganization and restructuring with the recreation department. 355 Basketball costs - $I0,393 Projected payback raised to 100% Maintenance & Operations - $22,785 Result of restructuring and reorganization. FY 04 BUDGET ACCOMPLISHMENTS • Men's city league basketball 85% payback percentage. • Increased participation of 3 -5 year old programs: Runnin Rascals, Squirts, Mini Pee Wee sports camps • Community partnership resulting in local businesses donating gilts, certificates & prices to help with activities. 174 SPORTS FUND: GENERAL 1000-436-460449 EXPENDITURE DETAIL Personal Services; IFTE's 110 Salaries and payroll costs III Salaries -seasonal (basketball '04) 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance &r Operations: 210 Office Supplies 229 Other Supplies 320 Printing 335 Memberships & Dues 337 Advertising 345 Telephone & Comm. 354 Contracted Services 355 Basketball program costs 373 School & Travel Total M & 0 TOTAL ACTUAL FY01/02 ACTUAL FY02/03 BUDGET FY03104 ACTUAL F'Y03/04 BUDGET FY04/05 F 1 1 I 1 $15,562 $26,745 $27,730 $30,988 $32,412 $3,598 $4,372 $4,500 $4,597 $15,994 $300 $5,569 $8,778 $12,289 $11,993 $14,129 $2,000 $2,243 $2,479 $2,479 $2,479 $11,166 $15,393 $19,268 $50,057 $65,314 $175 $9,842 $100 $150 $325 $400 $900 $9,535 $9,510 $10,132 $6,529 $10,393 $500 $9,535 $9,510 $10,132 $6,529 $22,785 $20,701 $24,903 $29,400 $56,586 $88,099 175 AQITATICS FACILITY (operations) FUND: 2215.43 7-460445 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH REVENUES Swimming Pool Fees Concession Total Available EXPENDITURES Operations ENDING CASH CASH BUDGET ACTUAL BUDGET FY03/04 FY03/04 FY04/05 $0 $0 ($8,141) $50,000 $67,913 $237,960 $12,000 $50,000 $67,913 $241,819 $49,459 $76,054 $241,819 $541 ($8,141) $0 Note , this budget is for July 12004 through June 30 2005. Actual revenue shown was for the month of June 2004. The previous summer budget was in the General Fund. 176 AQUATICS FACILITY (operations) FUND: 2215 -4 3 7-460445 Personal Services Maintenance & Operations Capital Outlay EXPENDITURE SUMMARY BUDGET ACTUAL BUDGET FY03/04 FY03/04 FY04/05 $34,459 $15,000 $0 $49,459 PROGRAM DESCRIPTION $56,298 $176,369 $19,766 $65,450 $0 $0 $76,054 $241,819 June 2004 will reflect the opening of the new Woodland Water Park!?! We anticipate an increase in personnel due to an expected increase in patron numbers and the increased diversity ofthe facility. The new aquatic facility will cover numerous changes in the current aquatics program. Expanded hours for open swim, reservations for private parties, aquatic opportunities for all age groups. We anticipate the new activity centers (lazy river, waterslides, lap swim pool, toddler activity area) will dramatically increase visitation. We will not see historic FY budget data with the Woodland Water Park until there has been a complete budget cycle in FY 04105. FY 04 BUDGET ACCOMPLISHMENTS Bruckhauser Pool -old pool `• 1400 participants registered for swim lessons. 0 160 season passes 20,000 open swim participants • 800 patrons at Dollar Dip & ice Cream Social 177 AQUATICS FACILITY (operations) FUND: 2215-437-460445 Personal Services: 110 Salaries and payroll costs 121 Overtime 153 Health 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 213 Small Office Equipment 221 Safety Equip. & Supplies 224 Janitorial Supplies 226 Chlorine & Chemicals 228 Concession stand 229 Other Supplies 241 Consumable Tools 242 Street Signs 320 Printing; 337 Advertising 341 Electricity 344 Natural Gas 345 Telephone & Communications 362 Equipment Maintenance 366 Building Maintenance 373 School & Travel 380 Training Materials Total M & O Total Pool Budget EXPENDITURE DETAIL 178 BUDGET ACTUAL BUDGET FY03/04 FY03/04 FY04/05 $30,662 $51,589 $166,235 S300 $4,699 $3,000 $3,000 $0 $6,055 $497 $0 $1,079 $34,459 $56,288 $176,369 $150 S142 $500 $1,000 $200 $800 $150 $250 $1,200 $1,500 $2,072 $9,150 $0 $0 $5,000 $1,000 $3,667 $2,750 $200 $300 $500 $0 $300 $256 $250 $250 $245 $10o $1,700 $1,535 $7,700 $5,000 $11,625 $36,000 $900 $92 $800 $500 $132 $400 $500 S400 $200 $300 $250 $250 $15,000 $19,766 $65,450 $49,459 $76,054 $2417819 PARKS IN LIEU FUND- 2210-436-460430 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH REVENUES 365000 Donations 346080 Subdivision Payments: Gaylon Owens Annexation Northview Heights ( J&F Const.) Meadow Creek -Dry Bridge Stratford Subdivision - Hegg Village $eights -Woodland Improv. Glacier Meadows -Woodland hnprov. Muskrat Sloragh-Willow Glen Trail Ashley Park -Somers land co. Owl Corp. - Sunnyside Glacier Conunons/AZ holdi€fps Three )stile Subdivision-T.13irk River Glenn Raven Kock APEX Ashley Meadows Empire Estates Total Available EXPENDITURES Park Improvements ENDING CASH Cash Carry over ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $0 $377 $1,719 $1,719 $44,914 $868 $673 SSW $1,339 $500 $0 S0 $4,000 $0 $0 $7,000 $7,600 $3,600 $7,342 $3,600 $5,400 $a $5,625 $6,000 $3,300 $0 $0 $2,000 $0 $0 $10,000 $0 $0 $7.500 $8,000 $0 $6,426 $3,000 $9,177 56,655 $8,088 $30,250 $26,910 $3,9W $7,000 $11,250 $3,887 $3,800 $7,0W 94,468 $20,066 $43,600 $69,390 $74,665 $4,468 $207443 $45,319 $71,109 $119,579 $4,091 $18,724 $36,100 $26,195 $70,823 $377 $1,719 $9,210 $44,914 $48,756 179 PARKS IN LIEU FUND: ©: 2210-436-460430 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Maintenance & Operations $0 $12,624 $24,000 $25,899 $9,723 Capital Outlay $4,091 $6,100 $12,100 $296 $02,100 $4,091 $18,724 $36,100 $26,195 $70,823 PROGRAM DESCRIPTION This budget appropriates Parks -in -Lieu of funds received by the City from developers to make improvements in specific parks. ]'his coming year we anticipate the income as listed on the revenue page. By state law this money can only be used for purchase of park land and or development and improvement ofpark lands. Parks in lieu money will be used for the City's match for CT1 P grant programming which will be used to construct the trail system. Expenditures for park development projects, however, no expenditure of funds will -take place until the park in lieu revenues have been received by the city, These park in lieu budget numbers represent several potential developments that may contribute cash in lieu of parkland over the next 12 to 24 months. `lhe numbers and timing of these projects are a best guess on the part Tri-City Planning Office. line item "Park Improvements" will be used to replace or establish new park areas when money is available. 180 PARKS IN LIEU [J ND: 2210-436-460430 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04105 826 Transfer to ISTEA/Meridian Trail $0 $12,624 S24,000 $25,999 $8,723 934 Park Improvements $4,091 $6,100 $296 $50,000 Srmnyside & Sunset $11100 $12,100 playground, irrigation systems TOTAL S4,091 S18,724 S36,100 $26,195 $70,823 181 FORESTRY FUND: 2600-436-460433 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH REVENUES 363010 Assessments (billed) 363040 P. & 1. on Assessments 383001 Transfer Fin General Fund 360000 Donations 343012 Charge for services 334121 DNRC-Arbor Day Grant ACTUAL ACTUAL BUDGET ACTUAL, BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $28,814 $51,947 U8,333 $38,333 $28,303 $52,119 S98,960 $104,997 $104,451 $114,263 $233 $338 $150 $621 $400 $49,881 $0 $0 $0 $0 $150 $0 $0 $0 $0 $0 $1,280 S280 $1,118 $750 $300 $0 S550 $0 $.102,383 $100,878 $105,427 $106,740 $115,413 Total Available $131,197 $152,825 $143,760 $145,073 ,$143,716 EXPENDITURES Forestry ENDING CASH CASH $79,250 $114,492 S 122,408 S l K770 $118,783 $51,947 $38,333 $21,352 $28,303 $24,933 182 FORESTRY FUND: 2600-436-460433 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $65,503 $96,233 $97,604 $98,975 $97,442 Maintenance &Operations $13,747 $18,259 $24,804 $17,795 $21,341 Capital Outlay $0 $4 $0 $0 $0 $79,250 $114,492 $122,408 $116,770 $118,783 PROGRAM DESCWTIO ThT„,..F .......___._am______,..u,.r__.,.__,.-,..._a___:._._..___,. ,.P__.___ cnnn---- -r ".--,..__�._,_..:_.._,.... u Ur9a[t rUi e:itty latu�tat t€ €w te��utta€u€c av€ We Uatc attu ltlalt €tcl€a€tt U tr€ uvot Jvvv u.cco. € € IN Ntu�€a€tt ivutts€uca tv in community awareness & popularity. We receive requests daily regarding planting, pruning or removal of boulevard trees. Costs related to the planting and maintenance of our urban forest continues to increase, however the number benefits of a Urban Forestry in a community for outweigh the costs. City forestry crews continue to expand and maintain our urban forest through planting, education and guidance regarding specie selection and disease control, pruning, hazardous tree re€noval, leaf pickup, recycling, and composting. To accomplish these tasks we have budgeted 2.1 FTUs for the coming fiscal year. it is the goal of our Urban Forestry .program to meet the ever growing needs of our citizens by filling all requests our department received. it is important to continually work with the community to protect and enhance our urban forest for the benefit of the citizens and visitors. 183 FORESTRY FUND: 2600-436-460433 FY 05 BUDGET HIGHLIGHTS Line item detail: 110 (Salaries -moved .05% of director's salary to Parks budget. Unfunded 940 Stumper/Grinder - $19,500 Replacement of 1955 stuEnper grinder for which parts are no longer available. FY 04 BUDGET ACCOMPLISHMENTS • pruning of approximately 400 boulevard trees • removal of approximately 30 hazardous trees • 10 trees relocated from downtown to lS YAC • 74 trees planted in Downtown Streetscape project • 50 residential blvd trees planted by request • recycling & composting of over 2500 Christmas trees • hosting two Trees To Paper To Trees recycling drives 184 FORESTRY FUND: 2600-43 6-460433 Personal Services: FT1 's 110 Salaries and payroll costs 121 Overtime 153 health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 229 Other Supplies 241 Consumable Tools 312 Postage 320 Printing 333 Subscriptions 345 Telephone & Communications 354 Contract Services 362 Equipment Maintenance 364 Trees 369 Radio Maintenance 373 School & Travel 380 Training Material 510 Liability & Property insurance 522 Administrative Transfer 528 Data Processing Transfer Sub -Total Maintenance & Operations TOTAL EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL. BUDGET FY01/02 FY02103 FY03104 FY03f04 FY04/05 2.1 2.1 2.1 2.1 2.05 $54,430 $74.711 $73,570 $74,434 $71,984 $715 $1,699 $1.200 $1,707 $500 $7,523 $15,149 $18,434 $18,250 $20,688 $2,835 $4,674 $4,400 $4,584 $4,270 $65,503 S96233 $97,604 $98,975 $97,442 $0 S55 SIN $0 $0 $491 $670 $1,000 $164 S500 $989 $140 $1,000 S429 $500 $0 $0 $100 $0 $0 $25 $1 $]50 $29 $0 $0 $0 SIN $0 $100 $0 $0 $100 $0 $0 $2,025 $1,939 S5,400 $815 $2,500 $33 $314 $750 $618 $500 $6,547 $8,843 $8,500 $8,154 S7,500 $0 $75 S200 $0 $0 $0 $0 $250 $372 $350 $0 $0 S150 $213 $0 $0 $2,089 $2,410 $2,407 $2,410 $2,692 $3,684 $3,948 $3,948 $5,631 $945 $449 3646 $646 $1,350 $13,747 $18,259 $24,804 $79,250 S114,492 $122,408 185 $17,795 $21341 $116,770 $118,783 MONTANA CULTURAL ARTS GRANT FUND: 2927-400-460452....460454 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 010100 CASH. operating REVENUE 334061 Hockaday 334062 Glw ier Chorale 334063 NW MT Historical Society Total Revenue Total Available EXPENSES Cultural arts ENDING CASH Cash Carry Over ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02I03 FY03104 FY03104 FY04/05 $© $0 $0 $0 $0 $7,760 $6,750 $6,500 $6,872 $7,500 $4,208 $15,400 $10,000 $11,045 $5,500 $0 $0 $7,500 $3,750 $31750 $11,968 $22,150 $24,000 $21,667 $16,,750 $11,969 $22,150 $24,000 $21,667 $16,750 $11,968 $22,150 $24,000 S21,667 $16,750 $0 $0 $0 so $o 186 MONTANA CULTURAL ARTS GRANT FLTN D: 2927-400-460452....460454 400 CULT URAL ARTS GRANTS 460452 354 Hockaday grant 460454 354 Glaaferorchestra&Chorale 460456 354 nw rut Historical Society Total EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $7,760 $61750 $6,5f)O $6,872 $7,500 $4,208 $15,400 $10,000 $11,045 $5,5()0 $0 $0 $7,500 $3,750 $3,750 $11,968 $22,150 $24,000 $21,667 $16,750 187 ISTEA FUND: 2975-43 6-460457 PROJECTED REVENUE AND FUND SUMMARY BUDGET ACTUAL BUDGET FY03/04 FY03/04 FY04/05 BEGINNING CASH CASH: $0 S0 $0 Due from ISTEA S159,320 16R a►'I_&all M Grant 331159 KYAC #3 Trail !Meridian $166,000 $7,666 331160 Woodland Connector (new project) 65,000 383001 City Share 2004 $24,000 $25,900 383001 City Share 2005 transfer from .Parks In Lieu 8,723 $I90,000 $33,566 $73,723 Total Available $190,000 $192,886 $73,723 EXPENDITURES Capital Improvements ENDING CASH CASH: $190,000 S192,886 S73,723 $0 $0 $D Revenue is based on estimated contract costs. Actual revenue will be determined at project close. City share thatch from Parks in Lieu budget. 188 ISTEA FUND: 2975-436-460457 Capital Improvements EXPENDITURE SUMMARY BUDGET ACTUAL BUDGET F'Y03/04 FY03/04 FY04/05 $190,000 $192,886 $73,723 $190,000 $192,886 $73,723 PROGRAM DESCRIPTION ISTEA (Intermodal Surface Transportation Efficiency Act), also known as CTEP (Community Transportation Enhancement Program), was signed into law on December 18, 1991. ISTEA requires a Transportation Enhancement set -aside which can only be used to fund specific categories. These federal f wds come to Montana through the Montana Department of Transportation (MDT). The City is responsible for approximately 13.4% of the total eligible project costs, while the remaining $6.4% is federally funded. FY 05 BUDGET HIGHLIGHT'S FY 04/45 will bring a new allocation of $65,000. This will not be enough to complete a project. The engineering & design for the Woodland Connector is the next project in line to be started. The following year will see construction phase of this project implemented- FY 04 PROGRAM ACCOMPLISHMENTS • Completion of I mile of Meridian Trail Connector. This pedestrian/bicycle trail is located on the northerly edge of Kalispell adjacent to the west side of Hwy 93 and north side of Four Mile Drive. 189 ISTEA FUND: 2975-436-460457 EXPENDITURE DETAIL CAPITAL: IMPROVEMENTS 950 KYAC #3 Trail /Meridian Connector Woodland Connector - transfer from Park In Lieu TOTAL BUDGET ACTUAL BUDGET FY03/04 FY03/04 FY04/05 $190,000 $192.886 $0 $73,723 $190,000 $192,886 $73,723 AQUATICS FACILITY CONSTRUCTION FUND FUND: 4102 -43 7-460445 PROJECTED REVENUE AND FUND SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02/03 FY03/04 FY03/04 FY04/05 BEGINNING CASH 10100 CASH: $0 $3,517,493 $2,679,860 $2,679360 $ I48,601 REVENUES 371010 Investment Earnings $17,589 $52,664 $10,000 $14,268 $0 381004 Proceeds of Bonds $3,675,471 $3,693,060 $52,664 $10,000 $14,268 $0 Total Available $3,693,060 $3,570,157 $2,689,860 $2,694,128 $148,601 EXPENDITURES CONSTRUCTION $175,567 $890,297 $2,620,936 $2,545,527 $148,601 ENDING CASH CASH: $3,517,493 $2,679,860 $68,924 $149,601 $0 191 AQUATICS FACILITY CONSTRUCTION FUND FUND_ 4102-437-460445 Capital Outlay 950 Construction in Progress Total EXPENDITURE DETAIL/SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $175,567 $890,297 $2,620,936 $2,545,527 $149,601 $175,567 $890,297 $2,620,936 $2,545,527 $148,601 PROGRAM DESCRIPTION The new pool opened this summer. We arecontinuing to work out a few problems and expect to Finalize the project this fall. Funds remaining after all construction is done will be used to retire debt. 192 CDBG 7% UDAG 7% COMMUNITY DEVELOPMENT - $4,855,064 AIRPORT TII" $1,846,999 WEST TIF $1,400,800 CD LOAN REVOLVING $325,000 Community Development Budgeted Expenditures FY2005 - $4,855,064 COURTYD RURAL 2% DEV. AIRPORT I 1 Cif LOAN WEST TIF REVOLVING 29% 7% L .1..... UDAG $359,765 CDBG $324,500 COURTYARD $78,000 RURAL DEV. GRANT $520,000 Budgeted Expenditures/Expenses FY2005 by Function - $34,472,475 Public Works 46% Parks & Rec 51/ Other 60/0Gen Gov't Public 6% Safety 23% Comm. Deg. 14% The UDAG budget has increased by $527,040 for this coming fiscal year. The major changes in the budget are: • The City applied for and received a Rural Development Grant in the amount of $520,000. • School and Training costs have been increased due to two staff members working toward their certification as Economic Development Professionals through the National Development Council. All three courses will be held within the State of Montana due to a high attendance rate throughout the state. Thus, we are able to allow one staff person to attend two courses in a single year as well as the other staff person to attend her third certification course. • It is anticipated that it will be two years before the Economic Development Revolving Loan Fund will be able to share in administrative costs to cover the program. Thus, UDAG will continue to fund these activities in 2005. Airport TIF $for$ matched leveraging funds have been allocated for business expansion/retention within the district. Application has been made to Rural Development for IRP loan funds in the amount of $520,000 and there is up to $368,000 available to compete for within the Community Development Block Grant Economic Development pool. Westside TIF Again, $for$ matched leverage funds have been allocated for business expansioniretention within this TIF district. The Rural Development IRP matching loan funds and CDBG ED funds may also be applied within this district. 193 AIRPORT TAX INCREMENT DISTRICT FUND, 2185-000-430300/470240/460430 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH Cash Total Beginning Cash REVENUES 382014 Daley Fields 3 acre site (pending) 382014 Haley Fields 7 acre site 331130 FAA Grant ($126,000) 334030 ML Aeronautics Grant 371010 Interest earnings 335230 State Entitlement 341013 Reals or py€ut in lieu-Rosauers 311100 Real Fstate Taxes 311200 Personal Property Taxes 312000 Penalty & Interest Total Revenue Total Available EXPENDITURES Capital lmprovemenLs ENDING CASH Cash Carry Over ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY03/04 FY03/04 FY04/05 $96,864 $1,116,598 $1,354,533 $1,364,533 $1,621,317 $96,864 $1,116,598 $1,364,533 $1,364,533 $1,621,317 $0 $0 $459,520 $0 $459,520 $900,000 $0 $0 $o $0 $76,342 $34,531 $2,077 $0 $0 $7,000 $0 $0 $0 $17.500 $15,797 ($13,891) $o $o $o $5,153 $5,153 $5,153 $5,153 $5,153 $58,936 $54,880 $50,000 $55,532 $50,000 $120,056 $225,678 $237,100 $2.37,156 $250,000 $3,979 $9,733 $12,900 $12,906 $15,000 $178 $587 $500 $1,069 $500 $1,187,441 $316,671 $767,250 $311,816 $797,673 $1,284305 $1,433,269 $2 131,783 $1,676,349 $2,418990 $167,707 $68,736 $905,430 $55,032 $1,846,999 $1,115,598 $1,364,533 $1,226,353 $1,621,317 $571,991 Interest earnings on revenue generated from airport land sales is being deposited in the airport operating fund 2170. 194 AIRPORT TAX INCREMENT DISTRICT FUND: 2185-000-430300/470240/460430 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03104 FY03/04 FY04/05 Airport $155,834 $52,024 $235,430 $46,632 $650,499 Parks $0 S16,712 $0 $0 $18,500 Community Development S11,873 $0 $670,000 $8,400 $1,178,000 $167,707 $68,736 $905,430 $55,032 $I,846,999 PROGRAM DESCRIPTION A developer's agreement is in place; with the Rosauers Store development which estimates a tax revenue of$142,000 beginning in January 2001. "faxes generated currently are $87,119, "Ilse difference paid in accordance with the developers agreement for calendar year 2001 was $54,880 (taxes billed Nov. 2002). A developer's agreement is in place with the developers of Southfield Park (formerly Haven Ball field) which estimated a tax revenue of $124,000. The revised agreement provided a payment of $90,000 to the City June 30, 2001. The new agreement calls for $148,000 in taxes paid for 2003 or the difference is due as a payment in lieu to the City. The new agreement stretches 8 years from 2003. 195 AIRPORT TAX INCREMENT DISTRICT FUND: 2185-000-43 03 00/4 70240146043 0 FY 05 BUDGET HIGHLIGHTS AIRPORT: Fwrds in each category of the Airport section of the budget will be used to acquire land for development of the future airport. This will include appraisals, Phase I environmental assessments and actual purchase. Each pumbasc is subject to reimbursement at 90% from the FAA and 5% NIDT. We will continue the fencing of sections of the airport to accomplish a complete surround of the airport for security and safety purposes. COMMUNITY DEVELOPMFNT: 356 Redevelopment Plant-$25,000 carry over Professional service-, are required to develop this plan which is necessary in the event that the City desires to sell urban Renewal bonds at some fixture date for redevelopment activities. 840 Economic Development Revolving Loan Fund Matching $for$ leveraged funds from the CDBG l D and the Rural Development IRP funds. The program income (principal and interest) will be. recycles within the loan revolving fund for future business development/retention projects. 910 Land Acquisition - S800,000 These funds could be available for future FHA snatch on land purebases or development activities should a major project come along_ PARKS DEPT. 950 Lions Park Irrigation: $0,500 Funds will finish Lions Park irrigation after the highway construction is completed. The highway department gave the City funds to do this project these funds were receipted in this fund. 934 Begg Park/fence, new dugouts and field irrrprovcments: $12,000 UNFUNDED Begg Park/tmil & basketball court $20,000 196 AIRPORT TAX INCREMENT DISTRICT FUND: 2185-000-4303 00/470240/460430 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02/03 FY03/04 FY03/04 FY04/05 430300 Ati-port B-1 353 Auditing S500 $500 $500 $500 355 FAA Grant $83,575 $37,925 $2,077 $© $Q 354 Tower Appraisal $25,000 $7,500 $0 356 Legal Survey/title search/realtorservices $47,348 $50,000 $11,100 $50,000 910 Airport Land & related costs $125,000 $15,705 $562,074 522 Administrative transfer $2,199 $13,599 $4,928 $4,928 $0 840 Redevelopment Activity $637 $0 $0 $0 $25,000 934 Capital Imp. - Fence (carryover) $22,075 $0 $27,925 $6,899 $12,925 Airport total $155,834 $52,024 $235,430 $46,632 $650,499 480 470240 Community Development 356 Redevelopment - District Plan $25,000 $25,000 840 Redevelopment Activity $11,873 $30,000 $338,000 910 Appraisal forland acquisition $15,000 $8,400 $15,000 910 band Acquisition $600,000 $800,000 $11,873 $0 $670,000 $8,400 $1,178,000 436 460430 Parks 950 Lions Park Irrigation (carryover) $0 $16,712 $0 $6,500 934 Begg Park/fence, new dugouts and field improvements $12,000 $0 S16,712 $0 $0 $18,500 Total AirportTIF $167,707 $68,736 $905,430 $55,032 $1,946,999 197 WESTSIDE TAX INCREMENT DISTRICT FUND: 2188 PROJECTED REVENUE AND FUND SUMMARY amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 BEGINNING CASH Operating $2,988 $3,708 $254 $254 $578,474 Designated -Meridian Project $350,000 $350,000 $260,006 $260,006 $350,000 Total Cash S352,988 $353,708 $260,260 $260,260 $928,474 REVENUES Loan UDAG * payback'03 + accrued int. ($84,900) 311110 Taxes -delinquent $3,354 $493 $740 $134 $200 365000 Stream Donation $359,375 $0 371010 Interest Earnings $10,414 $0 $5,500 $0 $2,000 383001 Operating Transfer fm Debt. $0 $0 $650,000 $650,000 $500,000 Total Revenue $13,768 ($84,407) $656,240 $1,009,509 $502,200 Total Available $366,756 $269,301 $916,500 $1,269,769 $1,430,674 EXPENDITURES Redevelopment activities $17,548 $9,041 $60,889 $341,295 $1,050,800 Meridian Road Construction $0 $0 $350,000 $0 $350,000 Total Expenditures $17,548 $9,041 $410,889 $341,295 $1,400,800 *add back accrued exp.(not cash item) $4,500 ENDING CASH Operating $3,708 $254 $505,011 S578,474 $29,874 Designated -Meridian Project $350,000 $260,006 $0 $350,000 $0 Ail Increment is required to be reeeipted in to the Debt Service Fund, if there is excess increment available after meeting all of the requirements of the debt service fund it will be transferred back to this fund. 198 WESTSIDE TAX INCREMENT DISTRICT FUND, 2188 Redevelopment activity Meridian project EXPENDITURE SUMMARY amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY03/04 FY03/04 FY04/05 $17,548 $9,041 $390,1316 $341,295 $1,050,800 $350,000 $o $350,000 $17,548 $9,041 $740,816 $341,295 $11,400,800 PROGRAM DESCRIPTION The Westside Urban Renewal District was created to help redevelop the Gateway Mail area and assist with the Storm drainage problems in the area. The major activity to date has been the StreaRroject which included the City`s participation in the purchase of a portion of the :Mall building and rehabilitation of the site. Stream vacated the site a year ago. The site is now occupied by the'feletech organization. All tax increment revenue is directed to the debt service fund (Fund 3189) to pay bonds which the City funded through a State program with the board ofinvestments. Increment in excess ofdebt needs will be transferred back to the Tifl)istrict. FY05 BUDGET HIGHLIGHTS Financial Drive will be reconstructed by a developer this summer which will lead to the construction of a $1.2 million office building at the comer of the entrance into the Crop Hale Building. This building will be Phase I of a 5 phase development over the next ten years. Line Item Detail: 950 Storm Construction-$350,000 Drainage improvements for the Meridian Road Project. 712 ED Revolving Loan Fund This is a $for$ match for CDBG and Rnial Development IRP loan funding. The intent is to create jobs and economic development that will add to the tax base_ The principal and interest from these loans will be recycled for fntur-e business retention and or expansion. UNFUNDED 950 Hawthorne & Greenbriar Park Improvements - $20,000 Resurfacing and painting basketball court at Hawthorne. Construction. of I/2 court basketball court at Greenbriar, perimeter fencing and planting 10 trees. 199 WESTSIDE TAX INCREMENT DISTRICT FUND: 2188 COMMUNITY DEVELOPMENT 480-470230 353 Audit 354 Transfer to Port Authority-bldg maint- 356 Redevelopment Plan 358 Teleteeh project (amended) 522 Administrative Transfer 712 1RP loan revolving program 714 Commercial Loan program 814 Redevelopment activity Total Community Development PUBLIC WORKS 453-430246 Meridian Project 950 Storm Sewer(canyover) 410-430266 Teletech Project 910 Parking Lot -land acquisition 1/2 COST 950 Parking Lot -Construction 1/2 COST Total public Works TOTAL BUDGET EXPENDITURE DETAIL amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02/03 FY03/04 FY03104 FY04/05 $500 S500 $500 S500 $500 $10,000 $5,000 S5,000 $5,000 $5,000 $25,000 $25,000 $329,927 $330,206 $389 $150,000 $30,000 $5,200 $7,048 $3,541 $389 $0 $500,000 $17,548 $9,041 $390,816 $341,295 S680,500 $350,000 $0 $350,000 $220,300 $150,000 $0 $0 S350,000 $0 $720,300 $17,548 $9,041 $740,816 $341,295 $1,400,800 200 COMMUNITY DEVELOPMENT -REVOLVING FUND FUND: 2880-480-470210 PROJECTED REVENUE AND FUND SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 BEGINNING CASH 10100 Cash, Operating $20,794 $183,204 $387,157 $394,895 $413,778 10105 Cash, * Downtown revitalization $91,249 $212,914 $251,188 $251,188 $309,818 $112,043 $396,118 $639,345 $646,093 $722,596 REVENUES 373025 Housing loans to be paid off $17,000 $23,579 $0 $37,819 $0 373029 Loanprocceds-Hampstead loan $6,571 $359,235 $0 $0 $0 373026 *Principle Incorne -Barbieri $46.246 $50,585 $55,329 $55,329 $55.329 373011 interest Income -Barbieri $75,419 $71,080 $66,335 $66,335 $66,335 373020 Doan Proceeds/Principal (CDB(3) $3,064 $13,754 $9,527 $6,038 $6,000 373010 Loan Proceeds! -Interest (CDl3G) $3,001 $4,736 $4,000 $3,609 $3,100 373027 loan Proceeds/Hockaday $0 $1,723 $I,860 $1,934 $1,920 373060 *Center Street loan -principal $0 $4,174 $4,301 $47301 $4,550 373070 Big Sky Manor Loan $9,820 373075 United Way Loan $11,477 371010 Interest Earnings $10,106 S4,778 $3,000 $8,034 $1,300 392014 Sale ofland $139,900 $0 SO $0 $0 334040 Miscellaneous grants $758 $7,799 $0 $868 $0 Total Revenue $302,065 $541,443 $144,352 $184,267 $159,832 Total Available $414,108 $937,561 $792,697 $830,350 $882,429 EXPENDITURES CDBGLoan Contingency $12,921 $2,160 $50,000 $1,681 $50,000 *Redevelopment Activities $2,068 $16,485 $75,000 $2,000 $0 Redevelopment $275,879 $75,000 $104,073 $275,000 $14,989 $294,524 $200,000 $107,754 $325,000 ENDING CASH 10100 Curb, Operating $183,204 $391,849 $346,879 $413,778 $188,730 10105 Cash, * Downtown re-0talization $212,914 $251,188 $235,818 $308,818 $368,697 TOTAL CASH $396,118 $643,037 $582,697 $722596 $557,428 FY2005 money does not use any "Downtown Revitalization funds". 201 COMMUNITY DEVELOPMENT -REVOLVING FUND FUND: 2880-480-470210 Loans & Grants Capital Improvements Total EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02/03 FY03104 FY03/04 FY04/05 $14,989 $18,645 5125,000 $3,691 $325,000 $0 $275,879 $75,000 $1041073 $0 $14,989 $294,524 $200,000 $107,754 $325,000 PROGRAM DESCRIPTION This is a new fund this year that consolidates "all" the various loan types the Department has in existence or will be starting. Each type of loan activity will have it's own line item number and be easily identifiable for the annual audit or for field monitoring by the appropriate statelfederal program officers. FY 05 BUDGET HIGHLIGHTS Staff has applied to Rural Development for IRP Revolving Loan fund money to be a $for$ match with local lending institutions on behalf of local businesses needing business retention/expansion assistance_ Staff will be applying for up to $400,000 from the CDBG Economic Development fund for the same use. 202 COMMUNITY DEVELOPMENT -REVOLVING FUND FUND: 2880-480-470210 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Redevelopment Activity 709 Redevelopment Activity $150,000 710 CDBG Loan Contingency $12,921 $2,160 $50,000 $1,681 $50,000 711 W -Rural Development Mateh $100,000 714 Downtown Redevelopment $2,068 $5,000 $25,000 $25,000 715 Commercial Loan Program $11,485 $50,000 $2,000 Total Redevelopment activity $14,989 $18,645 $125,000 $3,681 $325,000 Capital Improvements 910 Land- Mt. Motor Sports $148,860 934 parking lot improvements S75,000 $104,073 950 2nd Ave W. Streetscape $127,019 Total Capital Improvements $0 $275,879 $75,000 $104,073 $0 Total $14,989 $294,524 $200,000 $107,754 $325,000 203 UDAG FUND: 2886-480-470210 PROTECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating 10161 Investment* REVENUES 373034 Principal -Stream loan* 373035 Interest -Stream loan 373075 United Way -loan repayment 373070 Big Sky Manor -loan repayment 371010 Interest/Misc. County Administration fee Total Available EXPENDITURES Operating Budget Redevelopment/Grants* ENDING CASH 10100 CASH: operating 10161 Investment* TOTAL CASH ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1iY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $17,347 $117,961 $70,629 $83,856 $3,681 $861,407 $759,146 $638,654 $638,654 $1,253,035 $878,754 $877,107 $709,283 $722,510 $1,256,716 $64.250 $71,85; $80,351 $806,447 $0 $51,908 $48,207 $44,067 $3I,529 $0 $11,477 $11,477 $11,477 $11,477 $0 $10,639 $9,002 $9,820 $9,820 $0 $28,263 $12,969 $6,000 $9,483 $10,000 $30,058 $0 $0 $0 $0 5196,595 $153,506 $151,715 $868,756 $10,000 $1,075,349 $1,030,613 $860,998 $1,591,266 $1,266,716 $217,838 $260,604 $331,727 $317,484 $344,765 $64,765 $47,499 $95,000 $17,066 $15,000 $282,603 $308,103 $426,727 $334,550 $359;765 $33,600 $83,856 $617 53,681 $28,916 $759,146 $038,654 $433,654 $1,253,035 $878,035 $792,746 $722,510 $434,271 $1,256,716 $906,951 FY2004 Budget uses $175,000 of investment funds, FY2005 Budget uses$360,000 of investment funds. 204 UDAG FUND: 28 86-480-470210 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $99,491 $197,241 $215,973 $222,364 $242,962 Materials and Services $118,347 $76,590 $97,754 $77,691 $.101,803 Grants $64,765 $47,499 $95,000 $17,066 $15,000 Capital Outlay $0 $0 $18,000 $17,429 $0 $282,603 $321,330 $426,727 $334,550 S359,765 PROGRAM DESCRIPTION Eligible Use of UDAG Program income The U.S. Department of Housing and Urban Development (HUD) requires the City of Kalispell to track the use of program income after close-out of any federal or state funded grant. We must assure such use meets a national federal objective of benefiting low and moderate income persons and complies with the "Provisions of Title I , of the Community Development Act of 1974" (Act). The City's Community Development Department as administrator oftbe HUD Urban Development Action Grant and other state and federal grants, is charged with the responsibility to ensure that a rninimuan of 51 % of the funds be used for activities that are clearly designated to meet the identified needs of persons of low and moderate income. Section 105(a) of Title I, of the Act lists eligible activities and there are published guidelines. Program income is and will continue to be monitored by the State Department of Commerce and its auditors. The eligible uses include all of the activities currently funded by the UDAG program income budget and could also include many other activities related to planning and implementing economic and community development programs. 205 UDAG FUND_ 2886-480-470210 FY 05 BUDGET HIGHLIGHTS Line Item Details: UDAG 212 Project Expenses $5,000 The City is not eligible to compete for either CDBG or HOME this corning year. Thus. the reduction in anticipated expenses for grant applications. 373 School & Travel $3,500 Lynn Moon will be attending her third course as well as Sandy Wheeler will be attending her second and third courses in the National Development Council's ED training opportunities. Due to the classes being held. in Montana, the department is able to have Sandy expediate her training. 396 StudieslSurveys $20,000 The City of Kalispell may only submit and be funded for one planning grant a year (provided any previous grants are closed out). The director felt the use of the $ for $ planning giant was a higher priority for the new fire station than a housing survey; and as a result is now picking up the entire cost of the survey out of the department's funds so that the Fire Department is more likely to be funded for the planning grant. FY 04 BUDGET ACCOMPLISHMENTS The office now has upgraded computer equipment, power point capability, and should be good for another year or two. Sandy Wheeler attended her first course toward being certified by the National Development Council as an Economic Development Professional The department now has a 2001 Chevy Lumina Sedan with a little over 20,000 miles on the odometer and a 2005 Ford Escape that is two months old. It will be several years before replacement of these vehicles will even be considered. 206 UDAG FUND: 2886-480-4702I0 Personal Services 110 Salaries & Wages 121 Overtime 153 Health Insurance 155 Retirement - PERD Total Personal Services Materials and Services; 210 Office Supplies 212 Project Expenses 213 Small Office Equip. 215 Computer Supplies 218 Other Equipment (non -capital) 231 Gas & Oil 312 Postage 320 Printing 335 Membership & Dues 341 Electricity 342 Sewer & Water 344 Gas (Heat) 345 Telephone, Communications 353 Auditing 354 Contract Services 363 Office- Equip Maintenance 373 School and Travel 379 Meetings 396 Studies/Surveys 510 Property & Liability Ins. 521 Central Garage Transfer 522 Administrative Transfers 528 Data Processing Transfers 531 Office Rent/Space needs Total Materials & Services EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 FTE'S 3.5 4.5 4.5 4.5 4.5 $83,692 $169,456 $184,688 $190,243 $202,492 $486 $64 $500 $271 $0 $10,104 $18,309 $19,386 $21,840 $27,840 $5,209 $9,412 $11,399 $10,010 $12,630 $99,491 $197,241 $215,973 $222,364 $242,962 $1,013 S1,292 $1,500 $1,553 S1,300 $6,673 $2,387 $6,200 $6,161 $5,000 ($157) $1,732 $2,000 $1,004 $2,000 S1,319 S1,756 $1,750 $666 $i,500 $5,575 $6,585 $8,000 $5,482 $1,000 $402 S555 $700 $853 $700 $945 $717 $1,000 $917 S1,000 $26 ($133) S200 $140 $200 $1,540 $893 $1,500 $941 $1,500 $1,046 $1,504 $1,500 $1,203 $1,500 $347 $335 S400 $487 $600 $884 $700 $1,000 $1,090 SI P00 $4,318 $4,343 $4,700 $4,150 $4,700 $2,150 $2,000 $2,500 $2,500 S2,500 546,779 $4,479 $5,000 $3,191 $5,000 $4,227 $2,777 $2,000 $1,949 $2,000 $1,561 $6,824 $6,000 $5,738 $6,500 S450 $572 $700 S768 $700 $Q $0 $10,000 $0 $20,000 $3,904 $5,276 $7,000 $6,279 $7,000 $500 $500 $750 $808 $750 $17,146 $13,652 $14,622 $14,622 $15,153 $5,207 $4,216 $3,942 $3,942 $5,200 $12,492 $13,628 $14,790 $13,247 $15,000 $118,347 $76,590 $97,754 $77,691 $101,803 207 UDAG FUND: 2886-4 80-470210 Grants & Housing: 733 Eagle Transit Grant -operating 790 Redevelopment Activity Total Grants & Housing Capital Outlay: 944 vehicles Total Capital Outlay EXPENDITURE DETAIL -can't. ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 `Y02/03 FY03/04 FY03/04 VY04/05 $15,000 $15,000 $15.000 $15,000 $15,000 $49,765 $32,499 $80,000 $21066 $0 $64,765 $47,499 $95,000 $17,066 $15,000 $0 $0 $18,000 $17,429 $0 $0 $0 $18,000 $17,429 $0 GRAND TOTALS $282,603 $321,330 $426,727 $334,550 $359,765 208 RURAL DEVELOPMENT LOAN REVOLVING FUND: 2887-480-470210 PROJECTED REVENUE AND FUND SUMMARY BUDGET FY04/05 BEGINNING CASH CASH: operating $0 REVENUES GRANT $520,000 EXPENDITURES $520,000 ENDING CASH CASH: operating $0 209 RURAL DEVELOPMENT LOAN REVOLVING FUND: 2887-480-470210 EXPENDITURE DETAIL/ SUMMARY BUDGET FY04/05 Grants & Loans: 750 Redevelopment Activity $520,000 TOTAL $520,000 PROGRAM DESCRIPTION The purpose ofthe Revolving Loan Fund (RLF) is to provide gap financing for business retention, expansion or business start-up with focus on job creation. Funding sources for the RLF come from Rural Development Intermediary Relending Program (RD-IRP) and Economic Development - Community Development Block Grant (EL)-CDBG)> 210 CDBG FIRST TIME HOME BUYER FUND: 2940-480-470242 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH: operating REVENUES GRANT Total Available EXPENDITURES Administration Homebuyer's Assistance ENDING CASH CASH: operating BUDGET FY04/05 s0 S324,500 $324,500 $24,500 $300,000 $324,500 $0 211 CDBG FIRST TIME HOME BUYER FUND: 2940-480-470242 EXPENDITURE SUMMARY BUDGET FY04/05 Personal Services $I7,200 Maintenance & Operations $7,300 Grants & Housing $300,000 $324,500 PROGRAM DESCRIPTION This is a new CDBG Grant to provide down payment and closing cost assistance to First Time Home Buyers within the city limits. The "zero interest, deferred until sold" loan funds will be recaptured and recycled back out to other low to moderate income fa€nilies and individuals. Due to the fact administrative funds are only available during the actual activity period of the grant, the Glacier Affordable Housing Foundation is the non-profit antity that will administer the recycled funds. 212 CDBG FIRST TIME HOME BUYER FUND: 2940-480-470242 EXPENDITURE DETAIL BUDGET FY04/05 HO Salaries& Wages $17,200 Materials and Services: 210 Supplies $400 320 Printing, Duplication, Postage $1,500 330 Advertising $500 345 Communications $500 350 Auditing $1,000 351 Other Administration $2,000 373 School and Travel $600 380 Training $800 Total Materials & Services $7,300 Grants & Housing: 790 Redevelopment Activity $300,000 GRAND TOTALS $324,500 213 COURTYARD MAINTENANCE FUND: 2882-480-470240 PROJECTED REVENUE AND FUND SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 F"Y02/03 FY03104 F'Y03/04 FY04/05 BEGINNING CASH CASH: operating $49,116 $45,191 $42,026 $42,618 $40,964 REVENUES Gross RentRcceipts $62,052 $60,795 S60,900 $62,502 $65,000 Total Available $111,16g EXPENDITURES Property Management Cost: Debt Service: ENDING CASH CASH: operating $105,980 $102,926 $105,120 $105,964 $41,802 $39,194 $45,900 $39,359 $48,000 $24,174 S24,174 $27,291 $24,797 $30,000 $65,976 $63,368 $73,191 $64,156 $78,000 $45,192 $42,618 $29,735 $40,964 $27,964 214 COURTYARD MAINTENANCE FUND: 2882-480-470240 EXPENDITURE SUMMARY ACTUAL: ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Maintenance & Operations $41,802 $39,194 $45,900 $39,359 $48,000 Debt Service $24,174 $24,174 $27,291 $24,797 $30,000 $65,976 $63,368 $73,191 $64,156 $78,000 PROGRAM DESCRIPTION The Courtyard Maintenance Reserve Fund is budgeted to reflect those costs which are incurred related to our 16 units of housing managed by Northwest Mt. Human Resources. The revenues reflect rent received. The uti €itiPc Anr(P.ht cPt'trirt'c rnos wilt A he nairl by T�inrthwrct Montana Hi.— klewurrnc ner tha inint vfvnw— agreement with them to manage this housing complex. We need budget authority to simply retard the City's share. 'this is the City's equity in the project. 215 COURTYARD MAINTENANCE FUND: 2 8 82-480-470240 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02/03 FY03/04 FY03/04 FY04/05 480 470240 354 Property Mgmt. Costs $4f,802 $39,194 $45,900 $39,359 $48,000 480 490500 620 Debt Service $24,174 $24,174 $27,291 $24,797 $30,000 $65,976 $63,368 S73,f9f $64.156 578,000 PAIR OTHER - $2,197,741 AIRPORT $41,410 COMP INS (close out) .DEBT SERVICE $1,095,472 HEALTH (close out) HEALTH LEVY $342,553 RETIRE (close out) SELF INS HEALTH Other Budgeted Expenditures/Expenses FY2005 - $ 2,197,741 RETIRE (closeout) SELF INS 6% '- ........ _. _ AfRPC1RT HEALTH (close out) 10% COMP INS HEALTH (close out) LEVY 7% 1 S% DEBT SERVICE 50% $164,724 $222,297 $131,285 $200,000 Budgeted Expend``itures/Expenses FY2005 by Function - $34,472,475 Budget funds in the "Other" category are classified as miscellaneous areas that do not fit within the Public Safety, Community Development, Parks & Recreation, Public Services, or General Government budgets. The airport budget will remain constant through the fiscal year while we continue efforts to develop long-term plans. Currently airport revenues fund expenditures, while the Airport TIP' is the cities match for federal grants to secure property, pursuant to the Airport Master Plan. Changes within the "Other" category include: We are closing out the Health, Retirement and Comprehensive Insurance fund to the General fund to better reflect the actual costs of programs such as public safety and parks. We are required to budget an operating transfer to move the remaining cash carryover from. the Special Revenue funds to the General Fund. Stream Debt ---This category includes an operating transfer of tax increment money to the Westside Urban Renewal District Fund for revenue in excess of the money needed for the debt, Since the departure of Stream and the subsequent payment of rent by Stream the City was able to pay down a substantial amount of debt. This category also includes debt service for the new Aquatics facility and City SID's and Sidewalk & Curb warrants. Self Ins Health —As has been discussed before, the City's self insurance health plan has benefited the City over the long haul. However, over the last three years substantial claims have negatively impacted the fund and have increased the premiums associated with overall health costs. On October 1, 2004, the City will be part of a Blue Cross/Blue Shield group health insurance plan composed of Montana League of Cities and Towns members. Budget is for run out of claims from our self insured .fund. Tri-City .Planning, The .Parking Commission, and The Downtown Business Improvement District are separate entities with their own Boards that develop and approve their budgets. The City is simply their administrative agent. 217 AIRPORT FUND: 2170-430-430310 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH Operating REVENUES 330010 Misc. Saies-$eawn 343061 Annual User Fees 343062 Commercial Fees 343063 Tie down fees flaugar Leases /ground leases 343620 Fuel Tax 371012 Interest Eanrings-band sale 373020 Proceeds -Talmage Lease credits (final year'03) Total Available Airport operations ENDING CASH Operating ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03104 FY04/05 $3,570 $5,890 $36,091 $36,091 $59,165 $925 $2 SO $1,585 $1,700 $0 $100 $0 $1,425 $2,475 $5,400 $4,425 $5,000 $456 $908 $1,000 $1,230 $1,000 $2,156 S1,573 $2,000 S2,096 $3,000 $6,945 $3,990 $4,000 $S,522 $4,000 $0 $32,487 $10,000 $15,907 $5,000 $50 $155 $0 ($252) ($75) $0 $0 $0 $1505 $49,823 $58,491 $65,529 $76,165 $9,995 $13,732 $44,348 $9,813 $41,410 $S,890 $30,091 $14,143 $58,165 $34,755 219 AIRPORT FUND: 2170-430-430310 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03104 FY03/04 FY04/05 Personal Services $o $0 $o $o $0 Maintenance & Operations $9,995 $13,732 $44,348 $9,813 $41,410 $9,995 $13,732 $44,349 $9,813 $41,410 PROGRAM DESCRIPTION The objective of the Kalispell City Airport is to continue to provide safe and regulated aeronautical use for the benefit of all. The Kalispell City Airport has completed the environmental assessment and we received a finding of no significant impact by the FAA. This advances the process of obtaining federal aviation grant monies to develop and construct major improvements at the Kalispell City Airport A bid awarded to Robert Peccia & Associates begins land acquisition, airport design, construction management services, an airport layout plan, land use planning and airport zoning. Funding changed in 2004 to include Montana Aeronautics. All of the fees incurred in this process are eliglible for matched funds on a 90% FAA, 5% Montana Aeronautics, 5% City basis. The need for an airport manager is becoming more and more apparent_ This year's budget reflects the compensation designated for a half time contract manager. Revenues projected at the airport offset expenditures of current operations, administration, and maintenance of the facility. 219 AIRPORT FUND: 2170-430-430310 Maintenance & Operations: 210 Office Supplies 312 Postage 341 Electricity 354 Contract Services 360 Repair & Maintenance 362 Equipment Maintenance 367 Maintenance by Public Works 370 Maintenance by Parks Dept. 510 Property Insurance 522 Administrative Transfer 528 Data Processing Total Maintenance & Operations Total Airport EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03104 FY03/04 FY04105 $0 $0 $100 $23 $100 $0 $65 $100 $174 $150 $1,220 $1,146 $1,100 $678 $1,000 $1,310 $3,361 $26,500 $1,875 $27,500 $836 $1,320 $1,000 $704 S1.000 $0 $296 $300 $53 $500 $1,187 $1,300 $5,000 $1,322 $2,500 $0 $1,532 $5,000 $18 $2,500 $4,218 $4,218 $4,500 $4,218 $5,400 $869 $304 $493 $493 $500 $355 $190 $255 $255 $260 $9,995 $13,732 $44,348 59,813 $41,410 $9,995 $13,732 $44,348 $9,913 $41,410 220 DEBT SERVICE FUNDS: 3000 .DEBT SERVICE EXPENDITURE SUMMARY *AMENDED ACTUAL BUDGET ACTUAL BUDGET I FY02103 FY03/04 FY03/04 FY04/05 3010-Gen Oblig Bond 2002 Principal $80,000 $120,000 $120,000 $130,000 Interest $205,556 $166,025 $166,025 $1450,475 Fiscal Agent Fees S250 $250 $250 $250 SUBTOTAL $285,806 $286,275 $286,275 $290,725 3 1 99-Westside TIF Debt Service *Amended Principal $2IL281 $1,494,632 $1,494.632 $581096 Interest $128,069 $100,418 $100,418 $24,472 Operating Transfer $0 $650,000 $650,000 $500,000 SUBTOTAL $339350 $2,245,050 $2,245,050 $582,568 3595-3603 Sidewalk & Curbs Principal $9,814 $7,995 $7984 $8,662 Interest $1,607 $2,568 $1,869 $2,641 SUBTOTAL 3641 3642-3643 S1O's $11,421 $10,353 $9,852 $11,303 Principal $185,000 $170,000 $150,000 $110,000 Interest $79,919 $76,815 $71,944 $86,701 Fiscal Agent Fees $500 $450 $500 $450 SUBTOTAL $265,419 $247,265 $222.444 $197,151 3500 SID Revolving Fund - transfers $11,000 3594 close out fund S922 3595 close out fund $1,803 $13,725 $901,996 $2,789,143 $2,763,621 $1.095,472 Westsidc TIF Bonds (formerlu Stream) are financed through the !Montana Board of Investments for 10 years and are funded by the W,stside Tax Increment District and the County Port Authority. The SID Revolving fund is used to make loans to individual Special Improvement District debt service funds to pay for shortfalls of revenue needed to pay principal and interesL Close out of funds is budget with tranfer per GASB34. We have numerous SID's and Sidewalk & Curb funds which are assessed against the prop" and billed on the County tax notice_ 221 DEBT SERVICE FUNDS: 3000 DEBT SERVICE 3596 1996 S & C Principal Interest 3597 1997 S & C Principal Interest 3599 1998 S & C Principal 3599 1999 S & C Principal Interest 3600 2000 S & C Principal Interest 3601 2001 S & C Principal Interest 3602 2002 S & C Principal Interest 3603 2003 S & C Principal Interest EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL, BUDGET FY02/03 FY03/04 FY03/04 FY04105 $1,518 $1,518 $1,518 $1,518 $364 $343 $243 $221 $1,072 $I,072 $1,072 $1,072 S273 $292 $182 $191 $211 $211 $211 $211 $82 $165 $65 $149 $221 $221 $221 $221 $113 $194 $94 S175 $289 $289 $289 $289 $193 $265 $165 S238 $151 $151 $15l $961 $91 $153 S53 $145 $0 $1,670 $1,670 $1,670 $0 $952 S952 $597 $4 $0 $4 $2,720 $0 $0 $0 $925 Sub Total S&C's $4378 $7,487 $6,786 $11,303 222 DEBT SERVICE FUNDS: 3000 DEBT SERVICE 3641 SID 341 Principal Interest Fiscal Agent Fees 3642 SID 342 Principal Iliteresi Fiscal Agent Fees 3643 SID 343 Principal Interest - Amended Fiscal Agent Fees SID'S Subtotal EXPENDITURE DETAIL ACTUAL. BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY03/04 FY04105 $10,000 S10,000 $5,000 $5,000 $2,995 $2,420 $2,420 $2,225 $0 $100 $0 $i00 $15,000 $55,000 $40,000 $5,000 $5,603 $4,680 $3,434 $2,288 $100 $100 $100 $100 $160,000 $105,000 $71,321 S69,715 $400 $250 $265,419 $247,265 223 $105,000 8100,000 $66,090 $82,188 $400 $250 $ 222,444 $197,151 2002 G. O. BOND -Aquatics Facility FUND: 3010-000-490100 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10165 Cash, Bond Account REVENUE 311100 heal Estate Taxes (billed) 311200 Personal Property Taxes (billed) 312000 Penalty & Interest 371010 Interest Earnings AIR Adjustment Total Revenue TOTAL AVAILABLE EXPENDITURES Debt Service ENDING CASH Cash, Bond Account 12 milts 11.6 mills 11.6 mills 12 mills ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY03/04 FY04/05 $0 ($28,896) (528,896) ($16,775) $271,439 $14,744 $215 $428 (529,916) $280,857 $12,275 $250 $400 529,916 $280,527 $14,395 $988 $2,486 $0 $310,000 $14,000 $600 $500 ($12,000) $256,910 $323,698 $298,396 $313,100 $256,910 $294,802 $269,500 $296,325 $285,806 $290,275 $286,275 5290,725 ($28,896) $8,527 ($16,775) $5,600 224 2002 G. O. BOND -Aquatics Facility FUND: 3010-000-490100 610 Principal 020 interest 630 Fiscal agent fees Total Debt Service EXPENDITURE DETAWSUMMARY ACTUAL BUDGET ACTUAL I BUDGET I FY02/03 FY03/04 FY03104 FY04/05 $80,000 $120,000 $120,000 $130,000 $205,556 $166,025 $I66,025 $160,475 $250 $250 $250 $250 $285,806 $286,275 $286,275 $2W,725 PROGRAM DESCRIPTION The voters of Kalispell approved a General Obligation Bond for the construction of a new aquatics facility and skateboard park The new pool will be in its first year of operations this smnmer 204. This is a 20 year bond with final payment 7/1/2022 225 WESTSIDE TIF DEBT SERVICE FUND: 3188-000-490700 (Formerly Stream Debt sery REVENUE PROTECTION ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02/03 FY03/04 FY03/04 FY04/05 BEGINNING CASH 10161 Cash Tax Increment $0 $0 $221,114 $284,673 $279,815 10165 Cash, Bond Reserve $50,346 $242,880 $339,350 $339,350 $92,569 Total Cash $50,346 $242,880 $560A64 $624,023 $362,384 REVENUES 311100 heal Estate Taxes (67%) $251,159 $199,882 $217 913 $247,116 $250,000 311200 Personal Property Taxes $9,387 $11,951 $11,817 $9,406 $10,000 312000 Penalty & Interest $639 $1,059 $675 $1,718 $1,652 335230 13B 124 Entitlement $41,368 $41,368 $41,368 $41,308 $41,368 341015 Developer payment -Stream $46,824 $20,275 $20,275 $51,288 551,288 361000 Bent -Stream Facility $266,767 $1,528,444 $1,529,444 $0 371010 lntexest Earnings $2,819 $4,402 $4,000 $8,353 $6,000 373071 Loan Repayment Int. $54,689 $50,789 $46,428 $33,218 $0 373072 Port Authority (37%) $125,000 $125,000 $125,000 $62,500 $30,550 Total Revenue $531,895 $720,493 $1,995,920 $1,983,411 $390,858 Total Available $582,231 $963,373 $2,556,384 $2,607,434 $753,242 EXPENDITURES Transfer to 2188 TIF $0 SO $650,000 5650,000 $500,000 Debt Service $339,351 $339,350 $1,595,050 $1,595,050 $82,568 TotalExpenditures $339,351 $339,350 $2,245,050 $2,245,050 $592,508 ENDING CASH Total Cash Available for: $242,880 $624,023 $311,334 $362,384 $170,674 Cash, Bond Deserve $242,880 $339,350 $824569 $82,569 $82,569 Cash Tax increment $0 $284,073 $228,764 $2797815 $88,105 Debt Service of $82,568 requires revenue of $103,210 to meet the 125% coverage. Port Authority share of debt service is 37% or $30,550, 226 WESTSIDE TIF DEBT SERVICE FUND: 3188-000-490700 (Formerly Stream Debt sea EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Debt Service $339,351 $339,35.0 $1,595,050 $1,595,050 $82,569 Operating Transfers $o $o S650,000 .$650,0oQ S500,000 $339,351 $339,350 S2,245,050 $2,245,050 S582,568 PROGRAM DESCRIPTION This Debt Service fund is to service the Urban Renewal bonds issued on our behalf by the State Board oflnvestrnents- It is a ten year loan with several sources ofrevenue. The Port Authority of Flathead County has pledged37% annually for debt service. The City has pledged all ofits Westside Urban Renewal District Tax Increment and the State Reimbursements for Personal Property. After all debt service requirements have been met, including 125% coverage, any balance can be transferred to the Westside Urban Renewel fund. Per the Resolution, all Tax Increment money must be receipted into the Debt Sena; Fund. FY 04 ACCONVUSHMENTS Stream prepaid rent was used to call a substantial amount ofbonds from the Board of Investments. The annual debt service is reduced, however, the term of the debt is not. 227 WESTSIDE TIF DEBT SERVICE FUND: 3188-000-490700 {Fonnerly Stream Debt sen EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03104 FY04/05 610 Principal $198,749 $211,2$2 $1.494,632 $1,494,632 939,096 620 Interest $140,602 $128,068 $100,418 $100,418 $24,472 Total Debt Service $339,351 $339,330 $1,595,050 $1,595,050 $82,568 820 Operating Transfer to 11F district $0 $0 $650,000 $630,000 $500,000 Total Budget $339,351 $339,350 $2,245,050 $2,245,050 $582,508 228 HEALTH -permissive levy FUND: 2372-400-5 21000-810 REVENUE PROJECTION 12 nulls 10.22 mills 10.22 mills 1300 mills BEGINNING CASH 10100 Cash on Hand REVENUE 311100 Real Estate taxes 311200 Personal Property taxes 312000 penalty & interest Total Revenue Total Available EXPENDITURES 521000 1-lealth Insurance -transfer to General Fund ENDING CASH Cash Carry over 229 ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03104 FY03/04 FY04/05 $ - $ $ (2,859) $ 10,431 $ 255,658 $ 255,658 $ 247,840 $ 330,000 $ $ $ 14369 $ 15,000 $ 952 $ 1,000 $ 255,658 $ 255,658 $ 263,161 $ 346,000 $ 255,659 $ 255,658 $ 260,302 S 356,431 $ 258,517 $ 249,871 $ 249,871 $ 342,553 $ (2,859) $ 5,787 $ 10,431 $ 13,878 HEALTH -permissive levy FUND: 2372-400-521000-810 Health Insurance EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET BUDGET FY02/03 FY03/04 FY03/04 FY04/05 $ 249,871 $ 249,871 $ 250,623 $ 342,553 $ 249,871 $ 249,371 $ 250,623 $ 342,553 PROGRAM DESCRIPTION This budget is used to track the revenue from the permissive mill levy which provides funding for the increased premiums from the rate increase in FY2003. Health insurance premiums are budgeted in the General Fund by department. The revenue generated from the permissive levy is used to make an operating transfer to the General Fund. Health insurance increases for the 2005 fiscal year are added to the original levy for prior health increases. 230 HEALTH -permissive levy FUND: 2372-400-521000-810 EXPENDITURE DETAIL 12 mills 10.22 9.5 3.5 13 original 04 increase TOTAL ACTUAL BUDGET BUDGET BUDGET BUDGET FY02103 FY03/04 FY04/05 FY04/05 FY04105 Manager/Personnel $ 7,410 $ 7,410 $ 7,410 $ 3,714 S 11,124 Mayor/Council/City Clerk $ 2,100 S 2,100 S 2,100 $ 1,200 $ 3,300 Finance $ 10,005 $ 10,005 $ 10,005 S 3,632 $ 13,637 City Attorney S 9,435 $ 9,510 S 9,510 S 1,326 $ 10,836 Court S 8,345 $ 8,520 $ 8,520 $ 1,620 S 10,140 Director of Public Works $ 3,039 S 2,675 $ 2,675 S 1,290 S 3,965 Central Garage $ 6,987 $ 6,420 $ 6,420 $ 3,828 $ 10,248 Traffic Signals S - $ - S - $ - $ Police Department $ 110,425 S 111,885 $ 111,885 S 40,173 S 151058 Fire Department $ 56,907 $ 56,789 $ 56,789 S 21,567 $ 78,356 Building Maint. S 642 S 642 $ 642 S 263 $ 905 Zoning Dept. S 2,943 $ 3,210 S 3,210 $ 1,314 S 4,524 Street Department $ - S - S - $ - S - Parks & Recreation $ 31,633 $ 31,458 $ 31,458 $ 12,003 S 43,461 2372-400-521000-810 S 2500,624 $ 91,929 $ 342,553 Operating, Transfer $ 249,871 $ 250,623 Street Dept and Sign & Signal moved to Special Revenue fund for Street Maintenance. 231 2360 COMPREHENSIVE INSURANCE FUND: 2360-400-521000- 810 .. ....... 10100 Cash on Hand Operating transfer To General Fund 2370 RETIREMENT FUND: 23 70-400-5 21000-810 10100 Cash on Hand Operating transfer To General Fund 2380 HEALTH FUND: 23 80-400-521000-810 10100 Cash on Stand Operating transfer To General Fund Total Operating Transfer to the General Fund One time operating transfer to close out these funds. Gasb 34 requires that all transactions to close out a fund have budget authority, In the past, we brought resolutions to Council to close a fund - called a residual equity transfer. This will no longer be done. 232 BUDGET FY04/05 5 164,724 $ (164,724) BUDGET FY04/05 $ 131,285 $ (.131,285) BUDGET FY04/05 $ 222,297 S (222,297) $ (518,306) SELF INSURED HEALTH FUND Ft ND: 6050 ' : SMOM17:7MM1 1 QW.0017 0111►`1 IMM T I11/_T:i'1 ACTUAL ACTUAL BUDGET ACTUAL BUDGET F Y01/02 FY02I03 FY03/04 F'Y03/04 F"Y04/05 BEGINNING CASH Cash on Hand $502,497 $42,164 $25,824 $25,824 $112,243 REVENUES 341030 Premiums $893,873 $1,499,716 $1,780,000 $1,545,004 $87,757 Loan from General Fund $6,557 ($6,557) 371010InvestmentEaxnings $9,343 $785 $1,000 $447 $0 Adjustment for Est Claims ($83,531) $83,831 $o $16,789 $0 $826,242 $1,577,775 $1,791,000 $1,562,240 $87,757 Total Available $1,328,739 $1,61.9,939 $1,806,824 $1,588,064 $200,000 EXPENSES FlealthInsurance $1,286,575 $1,594,115 $1,780,000 $1,475,821 $200,000 ENDING CASH Cash on Hand $42,164 $25,824 $26,924 $112,243 $0 233 SELF INSURED HEALTH FUND FUND: 6050-403 Health Claims & Administration Total EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04105 $1,068,114 $1,297,678 $1,400,000 $1,475,824 $200,000 81,068,114 $1,297,678 $1,400,000 $1,475,824 $200,000 PROGRAM DESCRIPTION Effective July 1 st 2004 the City adapted a fully funded Blue Cross plan eliminating the need for the Self -Insurance Fund. However, we will continue to use this fund for one year to pay the run out on our selfinsured fund claims. 234 SELF INSURED HEALTH FUND FUND: 6050-403 410555 Wellness Personal Services: 110 wellness Salaries 155 Retirement Total Personal Services Maintenance & Operations: 229 Other Supplies 354 Welhicss Program. Expense: Total Maintenance & Operations Total Wellness EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01l02 FY02/03 FY03/04 FY03/04 FY04/05 $3,000 $200 $4,940 $61 $3,200 $5,001 $0 $500 $681 $5,300 $1,948 $0 $0 $5,800 $2,629 $0 $0 $0 $9,000 $7,630 $0 Claims & Administration Maintenance & Operations: 500610 229 Other Supplies 354 Admin. Fees S174,358 $222,093 $256,000 $256,889 $0 500620 354 Medical Claims $1,044,128 $1.298,359 $1,440,000 $1,126,761 $200,000 500625 354 Dental Claims $68,089 $73,663 $75,000 S84,544 $0 500628 354 Contract Services Total Maintenance & Operations $1,296,575 $1,594,115 $1,771,000 $1,468,194 $200,000 Grand Total Self -Insured Health Fund $1,286,575 $1,594,115 $1,780,000 $1,475,824 $200,000 235 COMPONENT UNITS: TRI-CITY PLANNING PARKING COMMISSION BUSINESS IMPROVEMENT DISTRICT TRI CITY PLANNING FUND: 2250-422-411020 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH: Operating Loan from the three Cities REVENUES Interloeal Funding: City of KAlispell 337010 City ofWhitefish 337010 City of Columbia Falls 337010 County Settlement Fees 323012 CDBG Grant Admin Interest Earnings 371010 TOTAL AVAILABLE EXPENSES Operating ENDING CASH CASH: Operating ACTUAL ACTUAL BUDGET I ACTUAL I I BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $0 $17,967 $121,172 $121,172 $146,623 $40,000 ($40,000) $0 $0 $0 $40,000 ($22,033) S121,172 $121,172 $146,623 $102,773 $131,707 $135,052 $133,379 $132,121 $58,720 883,970 $89,826 $89,926 $93,083 $19,237 $29,132 $25,083 $25,683 $25,357 $107,392 $72,605 $100,342 $72,000 $139,960 $150,000 $0 $15,000 $4,775 $10,225 $452 $0 $1,725 $1,000 $253,335 $452,995 $337,561 $395,348 $411,786 $293,335 S430,962 $458,733 $516,520 $558,409 $275368 $309,790 $342,561 $369,897 $424,650 $17,967 $121,172 $116,172 S146,623 $I33,759 236 TRI CITY PLANNING FUND: 2250-422-411020 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Service $227,625 $254,927 $258 81 $288,041 $353,950 Materials and Services $47,743 $54,863 $83,980 $81,956 $70,700 $275,368 $309,790 $342,561 $369,897 $424,650 PROGRAM DESCRIPTION The Tri-city Planning Office provides long range and current land use planning services for the cities of Kalispell, Whitefish and Columbia falls. By interlocal agreement each of the three cities share in the cost of operation. 237 TRI CITY PLANNING FUND: 2250-422-411020 Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 213 Small Office Equipment 215 Computer Supplies & Software 231 Gas & Oil 312 Postage 320 Printing 331 Publication & Filing Fees 335 Membership & Dues 345 Telephone & Communications 354 Contract Services 355 Copier Maint. Contract 360 MV Repair 362 Data processing Operating Exp, 373 School & Travel 510 Insurance - auto & liability 510 Insurance - liability 522 Administrative Transfer 528 Data Processing Transfer 532 Lease - building & utilities Total M&O Total Budget EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL I BUDGET I FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 FTe 5 5.4 5.4 5.4 6.4 $198,846 $213,490 $216,521 $241,430 290,828 $16,676 $28,542 $28,542 $32,071 45,000 $12,103 $12,895 $13,518 $14,540 18,121 $227,625 $254,927 $258,581 $288,041 $353,950 $1,796 $2,179 $2,100 $4,497 $2,500 $145 $1,210 $1,000 S1,956 $1,000 $1,800 $6,914 $5,000 $8,752 S51000 $339 $397 $500 $527 S500 $2,719 $3,129 $3,200 $4,467 $4,100 $504 $I,123 $1,000 $518 S1,000 $3,509 $4,294 $4,000 $4,519 $4,700 $1,355 $1,722 $2,000 $1,335 $2,000 $6,072 $5,379 $5,500 $5,882 $5,000 $8,518 $4,171 $23,469 $17,762 $4,000 $1,505 $2,615 $3,000 $2,022 $3,500 $649 $371 $1,000 $465 $1,000 $0 $0 $500 $0 $500 $491 $1,362 $3,450 $2,026 $3,500 $1,000 $695 S1,000 SI,396 $1,400 $5,217 $5,500 $6,000 $6,000 $61400 $0 $0 $4,361 S4,361 $3,000 $0 $450 $500 S500 $2,000 $12,124 $13,352 $16,400 $14,671 $19,000 $47,743 $54,863 $83,980 $81,856 $70,700 $275 168 238 $309,790 $342,561 $369,897 $424,650 PARKING COMMISSION FUND: 5720.... DEPT....720.... FUNCTION....420180 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH: REVENUES Prepaid permits Revenue - fines, permits, parking lets, etc. Adj for comp abs-a/r TOTAL AVAILARLF EXPENSES Expenses less: depreciation (non crash ex) Total cash expenses ENDING CASH Operating Cash ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 $47,962 $19,159 $20,249 $20,249 $21,372 $6,552 $9,876 $102,809 $105,281 S114,000 $120,518 $125,000 ($6,241) ($2,377) $102,909 $105,592 $114,000 $128,017 $125,000 $150,771 S 124,750 $134,249 $148,266 $146,372 $139,821 $114,663 $136,901 $129,894 $123,638 ($8,208) ($10,102) ($3,000) ($3,000) ($2,700) $131,613 $104,501 $133,901 $126,894 $120,938 $19,I58 $20,249 S348 $21,372 $25,434 239 PARKING COMMISSION FUND: 5720....D APT....720....FUNCTION....420180 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET I ACTUAL I BUDGET I FY01/02 FY02/03 FY03/04 FY03/04 FY04/05 Personal Services $78.191 $70,788 $75,037 $62,066 $68,292 Materials and Services $48,276 $43,875 $40,864 $38,242 $38,846 Capital Outlay $13,354 $Q $21,000 $29,586 $16,500 $139,821 $114,663 $136,901 $129,894 $123,639 PROGRAM DESCRIPTION The downtown business owners formed the Parking Commission to monitor parking in the business district. The commission employs a full time parking attendant and part time manager. They monitor an street parking and sell permits to various downtown parking lots. FY 05 BUDGET HIGHLIGHTS 944 Capital purchase is for a used pickup truck. NOTE: It was anticipated that a ticket machine would be bought in 2004 and 2005, however, two machines were purchased in 2004 so the amount shown is listed as a contingecny amount. Will only be spent if the board au€hod7,cd an expense. 240 PARKING COMMISSION FUND: 5720....DEFT....720....FUNCTIGN....420180 EXPENDITURE DETAIL Personal Services: 110 Salaries & payroll cost 153 Health Insurance 155 Retirement Maintenance & Operations: 210 Office supplies/printing 229 Misc. exp. 312 Postage 340 Utilities 353 Audit fees 354 Con€r.Serv./prof'fees-Striping 360 repairs & maint. 361 Auto Expense 364 Lots: repairs 365 Lots: Snow Removal 510 Insurance 522 Administrative transfer 532 Office rent 550 Lot lease payments 810 Bad Debt Expense 815 Insurance 831 Depreciation'* Total M & S Capital Outlay: 944 Vehicles 940 Contingency 940 Ticket machine Total Capital Outlay Total ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY03/04 FY03104 FY04/05 2.5 $63,816 $11.136 $3,239 2.5 $54,587 $13,127 $3,074 1.85 $58,870 $13,167 $3,000 $51,446 $7,953 $2,667 1.85 $55,000 $10,092 $37200 $78.191 $70,789 $75,037 $62,066 $63,292 $5,074 $3,227 $3,300 $3,724 $3,400 $549 $601 $750 $761 $700 $311 $164 $500 $91 $600 $3,688 $3,378 $4,000 S3,427 $1,440 S500 $500 $600 $600 $600 $8,734 $4,560 $3,500 $1,217 $2,100 $2,745 $2,296 $1,500 $555 $1,000 $3,709 $2,060 S3,000 $1,918 $1,000 $977 $4,194 $1,000 $1,087 $2,000 $4,505 $205 55,000 $6,174 $5,000 $2,306 $0 $2,306 $1,608 $2,306 $0 $3,000 $3,308 $3,308 $3,400 $4,509 $5,400 $5,400 $5,900 $6,600 $2,385 $2,638 $2,000 $2,432 $1,500 $0 $1,500 $0 S2,440 $3,000 $0 $0 $1,500 $1,500 $8,284 $10,162 $3,000 $3,000 $2,700 $48,276 $43,875 $40,964 $38,242 $38,846 $13,354 $0 $7,500 $21893 $3,000 $13,500 $13,500 $26,688 $0 $13,354 $0 $21,000 $29,586 S16,500 $139,821 $114,663 $136,901 S129,894 $123,638 241 BUSINESS IMPROVEMENT DISTRICT FUND, 2700-490-470330 PROJECTED REVENUE AND FUND SUMMARY ACTUAL BUDGET FY03/04 FY04/05 BEGINNING CASH CASH: Operating REVENUES Mali Contribution Assessments Levy TOTAL AVAILABLE: EXPENSES Operating ENDING CASH CASH: Operating; $0 $10,000 $0 $10,000 $10,000 $23,280 $48,148 $10,000 $71,428 $ta,00a $81,428 $0 $35,000 $10,000 $46,428 DOWNTOWN BUISNESS IMPROVEMENT DISTRICT WAS CREATED May 17, 2004 by Resolution 4891A adopting a budgeted and providing funding through a mill levy and assessment combination. 242 BUSINESS IMPROVEMENT DISTRICT FUND: 2700-490-470330 EXPENDITURE DETAIL/SUMMARY ACTUAL BUDGET FY03/04 FY04/05 PROGRAM: 331 Advertisng & Pr©motion $1,500 350 RFP for Performing Arts Center $4,000 351 District Business & Real Estate inventory $2,500 352 Web Site Development and management $5,500 353 Master Plan Development Fund $7,500 354 Conhact Sen'ices $9,000 791 Dist Grant Program $5.000 Total Budget $0 $35,000 243