Budget 1997-1998CITY OF KALISPELL
MONTANA FILE COPY
FINAL
BUDGET DOCUMENT
FISCAL YEAR 1997-98
.Adopted by Resolution 4351
CITY OF KALISPELL
BUDGETINDEX
BUDGET MESSAGE.......................................................... i - xvIll
REVENUE DETAIL SUMMARY .................................................. 1-4
EXPENDITURE DETAIL SUMMARY ............................................. 5 - 12
GENERAL GOVERNMENT.................................................... 13 - 14
CITYMANAGER............................................................ 15-17
CITY COUNCIL.............................................................. 18-21
FINANCE................................................................... 22-24
CITY ATTORNEY............................................................ 25-27
CITYCOURT................................................................ 28-31
PUBLIC WORKS ADMINISTRATION ............................................ 32 - 35
TRAFFIC SIGNALS & SIGNS ................................................... 36 - 39
CENTRAL GARAGE.......................................................... 40 - 42
CITY HALL MAINTENANCE................................................... 43 - 45
POLICE.................................................................... 46-52
FIRE DEPARTMENT.......................................................... 53 -57
STREET DEPARTMENT....................................................... 58 - 61
PARKS MAINTENANCE...................................................... 62 - 66
RECREATION PROGRAMS .................................................... 67 - 69
SENIORS PROGRAMS........................................................ 70 - 72
TENNIS/ICE SKATING........................................................ 73 - 75
OUTDOOR PROGRAMS....................................................... 76 - 78
BASKETBALL............................................................... 79-81
POOL...................................................................... 82-85
AIRPORT................................................................... 86-88
TAX INCREMENT -DOWNTOWN ............................................... 89 - 99
TAX INCREMENT -AIRPORT ................................................. 100 - 102
TAX INCREMENT-WESTSIDE............................................... 103 - 105
PARKIN LIEU............................................................. 106-107
COMPREHENSIVE INSURANCE .............................................. 108 - 110
RETIREMENT............................................................. 111-113
HEALTHFUND............................................................ 114-116
BUILDING & ZONING ...................................................... 117-121
LIGHT MAINTENANCE..................................................... 122 - 124
DECORATIVE LIGHTS ...................................................... 125 - 127
GASTAX................................................................. 128-130
SPECIAL STREET MAINTENANCE ........................................... 131 - 134
COMMUNITY DEVELOPMENT/LOAN REVOLVING ............................. 135 - 137
COURTYARD MAINTENANCE FUND ......................................... 138 - 140
UDAG-PLANNING AND DEVELOPMENT ...................................... 141 - 147
AFFORDABLE HOUSING FUND .............................................. 148 - 150
POLICE DRUG ENFORCEMENT .............................................. 151 - 154
ISTEA.................................................................... 155-157
DEBT SERVICE............................................................ 158-163
SIDEWALK AND CURB CONSTRUCTION ...................................... 164 - 166
WATER.................................................................. 167-172
WATER BILLING COSTS .................................................... 173 - 175
SEWER................................................................... 176-181
SEWER BILLING COSTS .................................................... 182 - 184
WASTEWATER TREATMENT PLANT ......................................... 185 - 189
STORM SEWER........................................................... 190-194
SEWER DEBT SCHEDULE....................................................... 195
AMBULANCE............................................................. 196-200
SOLID WASTE............................................................ 201-206
DATA PROCESSING........................................................ 207 - 210
TO: The Honorable Mayor Douglas Rauthe
Council Member Atkinson
Council Member Collins
Council Member Donahue
Council Member Granmo
Council Member Haarr
Council Member Kennedy
Council Member Larson
Council Member Nystul
Citizens of Kalispell
As the City Manager, it is my responsibility to prepare a
recommended budget for the operations and improvements for the City
of Kalispell during the fiscal year 1997/98. It is also my duty to
assist the City Council and all Kalispell citizens to understand
the financial condition and the implications of the spending
proposals.
In reviewing the trends of the City's revenues and expenditures, I
believe and can plainly determine that the City is not gaining
ground on our investment in infrastructure and our ability to
provide services to our citizens. In fact, it is my opinion, we
are losing ground in these critical areas. Why? The State of
Montana regulations and taxing formulas severally restrict our
capacity to provide services. Reductions in expenditures are
probably good for the citizens, in the short term. However, our
infrastructure continues to deteriorate and this escalates the cost
of replacement when we do eventually get to the improvements that
will be required.
i
We are currently reducing expenditures in capital equipment
replacement. We are currently reducing infrastructure
improvements. We are cutting expenditures to maintain a balanced
budget. We maintain a minimal cash reserve to enable us to operate
within our cash flow sequences. We maintain a minimal cash flow to
assure us to maintain our excellent bond rating. We must continue
to be competitive with the salaries of our professional service
providers (our employees). This budget is compiled to provide our
current level of service in the city departments. It also denies
the purchase of popular needs and reduces our capability to provide
services.
The operation budget, as proposed, includes a small amount of
capital improvements when compared to the past budgets. This is
directly due to reduced capacity within the general fund. Each
department budget indicates the capital improvements requested and
the amount recommended. This does not review the improvements
listed within the capital improvements plan. Due to the restricted
funding, the supervisors did not include all of the items needed
for their operations as listed within the capital improvement
program. The items that are recommended are based upon the need of
the department, the frequency the equipment is used, condition of
current equipment, programmed/scheduled replacement/improvements,
safety of the public or employees, and money availability.
ii
TRAFFIC SIGNS & SIGNALS DEPARTMENT
TRAFFIC COUNTERS (2) $ 3,500
FIRE DEPARTMENT
FIRE TRUCK (CARRYOVER) $ 62,397
FIRE COMMUNICATIONS EQUIPMENT $ 2,000
POLICE DEPARTMENT
CARS (2)
$
45,500
RECORDING EQUIPMENT
$
1,500
CAR RADIOS
$
2,800
LIGHT BAR
$
1,600
RADAR GUN
$
1,400
VIDEO SECURITY CITY HALL
$
3,500
HANDHELD RADIOS (6)
$ 5,400
TOTAL
$
61,700
GENERAL STREET
PICKUP TRUCK $ 25,000
GENERAL FUND TOTAL $154,597
WATER
TAPPING MACHINE $ 10,000
CHLORINE RESIDUAL ANALYZER $ 4,000
HP COLOR PLOTTER SHARED $ 3,750
COMPUTER FOR BILLING $ 5,000
TOTAL $ 22,750
SOLID WASTE
PICKUP TRUCK $ 25,000
CONTAINERS $ 25,000
TOTAL $ 50,000
iii
DATA PROCESSING
COMPUTERS, PRINTERS $ 54,800
LAPTOPS $ 29,620
TOTAL $ 84,420
SEWER
GAS MONITOR $ 3,000
JET CLEANING HOSE $ 1,500
HP COLOR PLOTTER FOR ENGINEERING DRAWINGS
AND MAPPING -COST $ 3,750
LIFT STATION ALARM FOR 6 LIFT STATIONS $ 12,000
ROTATING LASER MEASURING DEVICE FOR SURVEY
- COST SHARED WITH WATER $ 1,375
TRAILER MOUNTED GENERATOR (CARRYOVER) $ 30,000
COMPUTER FOR BILLING $ 5,000
TOTAL $ 56,625
CAPITAL REPLACEMENT (FUNDED FROM CITY/EVERGREEN REPLACEMENT FUNDS
DILUTION WATER FLOW METER $ 5,000
BIOCELL DISSOLVED OXYGEN MONITORS AND
AERATION CONTROL VALVES $ 31,000
TOTAL $ 36,000
AMBULANCE
IV PUMP $ 2,500
PRO MAC MONITORS $ 19,000
RESCUE EQUIPMENT $ 12,000
COMPUTER $ 2,500
TOTAL $ 36,000
GRAND TOTAL EQUIPMENT $440,392
iv
WATER
LIBERTY STREET & WELL PROJECTS
$260,000
HIGHWAY 93 SOUTH ENGINEERING - CARRYOVER
$ 35,000
B & B WATER MAIN IMPROVEMENTS
$ 20,000
WYOMING STREET - CARRYOVER
$150,000
TOTAL
$465,000
SEWER
6TH ALLEY W. N. - CARRYOVER
$ 80,000
ELKS LIFT STATION - CARRYOVER
$180,000
LIFT #5 - GREENACRES
$ 50,000
TOTAL
$410,000
W.W.T.P.
DIGESTER FACILITY (CARRYOVER) - STRUCTURAL
EVALUATION UNDER WAY
$150,000
EFFLUENT PIPE TO AERATION BASIN
$ 60,000
TOTAL
$210,000
STORM SEWER
SPRING CREEK ENGINEERING - CARRYOVER
$ 40,000
PHASE I SPRING CREEK
$ 50,000
TOTAL
$ 90,000
TIF - PUBLIC WORKS (utilities)
9TH STREET WEST STORM
$ 90,000
OTHER CONSTRUCTION - PARKS
WOODLAND PARK IMPROVEMENTS -GENERAL FUND
$ 30,000
ISTEA
$259,470
TOTAL
$289,470
OTHER CONSTRUCTION - (sidewalks & curbs, traffic signals, etc.)
ANNUAL APPROPRIATION SIDEWALKS & CURBS
$ 50,000
TIF SIDEWALK PROJECT ($75,000 CARRYOVER)
$100,000
CENTER & 5TH WEST SIGNAL - CARRYOVER TIF
$ 70,000
TRAFFIC SIGNALS - TIF
$220,000
PEDESTRIAN CROSSWALK - TIF
$ 70,000
TOTAL
$510,000
OVERLAY & CHIP SEAL
TIF
$120,000
GAS TAX
$150,000
GENERAL
$ 85,000
TOTAL
$355,000
v
External agencies (any agencies not included within our
organizational flow chart). Funding for agencies that have
requested "grants" from the City include:
Requested Recommended
A. Eagle Transit operations $10,000 $10,000
B. Eagle Transit Bus replace-
ment matching fund
C. Hockaday for the Arts
(City owns building)
D. FRDO Funding
$14,000 - 0 -
$ 6,600 Ops. $11,600
$ 5,000 Bldg.
Repair
$74,350 $74,350
Personal services salary increases are included for the Fire
Department (4%), Police Department (4%), as per existing contract
terms. This is the last year for these contracts, which will need
to be negotiated next year. The AFSCME Union personnel (clerical,
parks, public works employees) contract has not be negotiated. At
the time of this report, negotiations have been postponed by the
Union with no indication as to when they will resume. We have an
amount proposed within the budget that will not exceed the amount
the City is willing to agree to.
We have also included within the budget approximate amounts to "buy
out" the employees compensatory time. We desire to complete this
"buy out" to bring non -union and AFSCME members back to a zero
balance. We also anticipate proposing more control and more
restrictive policy for usage of compensatory time with maximum
accumulation amounts or time frames included. Since this item is
vi
also involved in certain contracts, this subject will also need to
be a discussion in future union negotiations.
Non -union pay scales need to be adjusted so we can stay current
within the local government labor market. If we do not stay
competitive, we lose good employees, cost the City additional money
to recruit, decrease our efficiencies, increase cost for downtime
and orientation to the City, increase training costs, and
ultimately lose production in providing our service levels to the
citizens. Because of our desire and need to continue to be
competitive in our municipal labor market, to recognize a job done
well with ever expanding demands and less resources. The Manager
will be compiling a local government labor market survey to
determine our "competitiveness" level of all of the job positions
within our organization. This would be used in the future for
recruiting, job analysis, pay scales, and future negotiations and
adjustments.
vii
The budget includes:
A. No increase in City rates in the water, sewer, storm
sewer, or garbage utilities.
B. Reinstitution of the decorative light maintenance
district of the $1.00 per front foot. This was at zero
in the 1996/97 budget.
C. As required by State Law, the budget is a balanced
budget.
D. A change for one parks employee from 75% seasonal status
to 100% permanent status to continue to provide for the
growing recreational programs.
E. An additional employee in the Solid Waste Department to
improve the service and to reduce current overtime.
F. Street improvements are listed on the following pages.
This is a reduction of $75,000 (47%) for this program in
the general fund.
G. No second year funding of a replacement Fire Truck.
A detailed summary of property tax levies is included within
the budget document. A general summary follows the street
listings.
viii
History of Full -Time Equivalent Employees
FTE
estimated
throposea
FY 91
FY 92
FY 93
FY 94
FY 95
FY 96
FY 97
FY 98
Manager
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.1
Council (non -elected)
0.00
1.00
1.00
1.00
1.00
1.00
1.00
1.1
Finance
6.00
4.00
4.00
4.00
4.00
4.00
4.00
4.1
Attorney
2.00
2.00
2.50
2.50
2.50
2.50
3.00
3.1
Court
2.50
3.00
3.00
3.00
3.00
3.00
3.00
3.1
DPW
0.00
4.00
4.00
4.00
4.00
4.00
2.75
2.
S[gnisignal
1.75
1.75
2.00
2.00
2.00
2.00
2.00
2.1
Garage
3.00
3.00
3.00
3.00
3.00
3.00
3.00
3.1
City Hall
1.00
1.00
1.00
1.00
0.00
0.00
0.00
0.1
Police
30.75
30.75
32.00
33.00
33.00
33.00
33.00
33.1
Parking
2.00
2.00
2.00
2.00
0.00
0.00
0.00
0.1
Dare
1.00
1.00
1.00
0.00
0.00
0.00
0.00
0.1
Drug Fund
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.1
Fire
20.50
19.00
19.00
20.00
20.00
20.00
20.00
20A
Building
4.00
4.00
5.00
6.00
7.00
6.00
6.00
6.(
Parks
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.(
Recreation
0.50
2.00
2.00
2.00
2.00
2.00
2.00
D
Street - General
2.00
5.75
5.75
5.75
5.75
5.75
3.75
3.•
Street Maint
3.75
3.75
3.75
3.75
4.75
4.75
7.05
7.(
3as Tax
3.75
0.00
0.00
0.00
0.00
0.00
0.00
0.(
jDAG
4.00
4.00
4.50
5.00
5.00
5.00
5.00
5.l
Water
8.85
7.85
8.25
9.25
9.25
9.25
9.65
9.1
Sewer
4.00
3.00
3.40
3.40
4.35
4.35
4.35
4..
WWTP
6.90
6.90
7.65
7.65
7.70
7.70
7.70
7."
Storm
1.00
0.00
0.20
0.20
0.20
1.20
1.75
L'
Solid Waste
3.25
4.25
4.00
4.00
4.00
4.00
4.00
5.(
Ambulance
0.50
2.00
2.00
2.00
2.00
2.00
2.001
2.(
121.00
124.00
129.00
132.50
13 2.5 0
132.50
133.00
135.(
1 recreation
l police It.
1 fireman
s
l st sweeper
1 storm mamt
.5 park sec :I
surveyor aide
:
l wwtp op r
:shifty
within
iec. word
5 court :
I zoning
i
I electrical
I electrical ;public
works
seasonal
I solid waste i.5
attorney
I w[r matnt
to full time
:.5
housing clk
)))
I plans exam 2 parking
.5 prosecutor
?wwtp
-nud yr
.5 housing clk
1 )anaor
ito
full time
I solid waste
!OVERLAY-
GENERAL STREET TAX FUNDED
Description
From
To
# of Blks. Width # Inter.
Sq.Yd's.
I Tons
I Estimated Cost
W. California St.
3rd Ave. W.N.
Hwy. 93 N.
3
30
3
3,727
516
$1 1 A96.77
W. Nevada
4th Ave. W.N.
Hwy 93 N.
2
30
3
2,727
378
$8.411.77
Garland St.
Sherry Lane
Sherry Lane
3
30
3
3.727
516
$11.496.77
Kristen lane
Sherry Lane
Sherry Lane
2
30
3
2.727
378
58,411.77
9th St. E.
7th Ave. E.
8th Ave. E.
1
32
1
1309
181
54.037.92
8th Ave. E.
9th St. E.
IOth St. E.
1
30
1
1242
172
53,832.26
6th St. E.
13rd Ave. E.
4th Ave. E.
1
30
2
1,484
206
$4,579.51
6th St. E. 16th
Ave. E.
Woodland Dr.
2
30
2
2A84
344
57,664.51
4th St. E.
6th Ave. E.
Woodland Dr.
1
26
2
1.351
187
$4,168.18
6th Ave. E.
3rd Ave. E.
7th Ave. E.
4
30
3
4,727
655
S 14.581.77
Sub -Total
20.0
23
25504
3,5331
$78,681.21
Traffic Control
Lump Sum
$1.700.00
Pre -Leveling Asphalt
150 tons
$3,750.00
Total Estimated Quantities for Overlav's General Tax
$84,131.21
OVERLAY - GAS TAX FUNDED
Description From
To
# of Blks. Width # Inter.
Sq.Yd's.
I Tons
Estimated Cost
E. Center St.
3rd Ave. E.
4th Ave. E.
1
37
2
1718
237.96
$5.299.34
Meridan Road
Appleway Dr.
Hwy. 2
5
30
3
5727
793.30
$17,666.77
Two Mile Dr.
Hawthorne
City Limits
6
30
3
6727
931.82
$20,751.77
7th Ave. E.N.
Hwy. 2
City Limits
3
37
2
4184
579.66
S 12,909.01
4th Ave. E.
E. Center St.
Hwy. 2
3
30
3
3727
516.24
$11.496.77
Sub -Total
18.0
13
22082
3,058.97i
$68,123.66
Traffic Control
Lump Sum
$3.500.00
Roto Milling
$1.10lsq. yd.
$10.000.00
Pre -Leveling Asphalt
150 tons
$3,750.00
Total Estimated Quantities for Overlav's Gas Tax
$85.373.66
CHIP SEAL - GAS TAX FUNDED
Description I From I To # of Blks. Width # Inter. Sq.Yd's. Tons Agg. Gallons Oil Est, Cost
Woodland Ave.
E. Center St.
Woodland Dr.
15
32
17
20118
251.47
7.242.40
$16,094.22
Woodland Dr.
Woodland Ave.
City Limits
4
32
3
4993
62.42
1,797.60
$3,994.67
2nd St. E.
3rd Ave. E.
Woodland Ave.
3.5
30
2
3984
49.81
1,434.40
$3,187.56
Conrad Dr.
Woodland Ave.
Woodland Park D
3
36
2
4084
51.06
1,470.40
$3,267.56
1st Ave. E.
12th St. E.
Hwy 93 S.
3
42
2
4684
58.56
1,686.40
$3,747.56
12th St. W.
2nd Ave. W.
4th Ave. W.
2
35
2
2818
35.22
1,014.40
$2,254.22
1 Ith St. W.
2nd Ave. W.
8th Ave. W.
71
34
5
9144
114.31
3,292.00
$7,315.56
1 Oth St. W.
2nd Ave. W.
8th Ave. W.
7
30
5
8211
102.64
2.956.00
$6,568.89
2nd Ave. W.
9th St. W.
12th St. W.
3
31
1
3342
41.78
1,203.20
$2,673.78
3rd Ave. W.
9th St. W.
12th St. W.
3
34
2
3884
48.56
1,398.40
$3,107.56
4th Ave. W.
9th St. W.
South End
4
34
2
5018
62.72
1,806.40
$4,014.22
6th Ave. W.
9th St. W.
1 Ith St. W.
2
26
2
22181
27.72
798.40
$1,774.22
7th Ave. W. 16th
St. W.
1 Ith St. W.
5
34
31
63931
79.921
2,301,601
$5,114.67
Total Estimated Quantities for Chip Seal's Gas tax 1
61.51
1
481
788931
986.171
28,401.601
$63,114.67
APPLICATION RATE: .36 gallons CRS-2R per sq.yd.
25 pounds cover aggregate per sq.yd.
COST EST.: $0.80 sq. yd.
OVERLAY - TAX INCREMENT DISTRICT
Description From
To
I of B1ks Width # Interl
Sq.Yd's.
I Tons
I Estimated Cost
5th Ave. W.N.
Center St.
Idaho St.
2
37
2
2951
408.81
$9,104.18
East Center St.
Main St.
3rd Ave. E.
3
37
3
4427
613.21
$13,656.27
3rd St. W.
Main St.
Ist Ave. W.
1
47
2
2051
284.13
$6.327.68
9th St. W.
1st Ave. W.
5th Ave. W.
4
32
2
4751
658.15
$14,657.18
2nd St. W.
5th Ave. W.
7th Ave. W.
2
44
2
3418
473.45
$10,543.84
Sub -Total
12.01
1 111
175981
2,437.76
$54,289.14
Traffic Control
Lump Sum
$3,500.00
Roto Milling
$1.10/sq. yd.
$3,000.00
Pre -Leveling Asphalt
300 tons
S7,500.00
Total Estimated Quantities for Overlay's
$68.289.14
CHIP SEAL - TAX INCREMENT DISTRICT
Description From To I of Blks Width # Interl Sq.Yd's. I Tons Agg. I Gallons Oil I Estimated Cost
12th St. W.
2nd Alley W.
Main St.
1.5
32
1
1842
23.03
663.20
$1,473.78
12th St. E.
Main St.
2nd Ave. E.
2
32
1
2376
29.69
855.20
$1,900.44
11th St. W.
2nd Alley W.
Main St.
2
32
1
2376
29.69
855.20
$1,900.44
I lth St. E.
Main St.
2nd Ave. E.
2
32
2
2618
32.72
942.40
$2,094.22
1Oth St. W.
2nd Alley W.
Main St.
1.5
32
1
1842
23.03
663.20
$1,473.78
1 Oth St. E.
Main St.
2nd Ave. E.
2
32
1
2376
29.69
855.20
$1,900.44
9th St. W.
6th Ave. W.
1st Ave. W.
5
30
1
5242
65.53
1,887.20
$4,193.78
Courthouse Loop
8th St. W.
9th St. W.
1
32
1
1309
16.36
471.20
$1,047.11
Courthouse Loop
8th St. E.
9th St. E.
1
32
1
1309
16.36
471.20
$1,047.11
9th St. E.
Main St.
2nd Ave. E.
2
30
1
2242
28.03
807.20
$1,793.78
1st Ave. E.
6th St. E.
I2th St. E.
6
32
1
6642
83.03
2,391.20
$5,313.78
2nd Ave. E.
Center St.
12th St. E.
12
30
2
12484
156.06
4,494.401
$9,987.56
7th Ave. W.N.
Montana St.
Hwy. 2
1
30
1
1242
15.53
447.20
$993.78
6th Ave. W.N.
Railroad St.
Hwy. 2
2
30
2
2484
31.06
894.40
$1,987.56
4th Ave. W.N.
South End
Hwy. 2
2
30
I
2242
28.03
807.20
$1,793.78
3rd Ave. W.N.
South End
Hwy. 2.
2
30
1
2242
28.03
807.20
$1,793.78
2nd Ave. W.N.
South End
Hwy. 2
2
32
1
2376
29.69
855.20
$1,900.44
1stAve. W.N.
South End
Hwy.2
2
32
1
2376
29.69
855.20
$1,900.44
1st Ave. E.N.
Montana St.
Hwy. 2
1.5
32
1
1842
23.03
663.20
$1,473.78
2nd Ave. E.N.
Montana St.
Hwy. 2
1
32
1
1309
16.36
471.20
$1,047.11
5th Ave. E.N.
Montana St.
Hwy. 2
1.51
2
2
2084
26.06
750.40
$1,667.56
Montana St.
4th Ave. E.N. 15th
Ave. E.N.
1 1
32
2
15511
19.391
558.401
$1,240.89
Total Estimated Quantities for Chip Seal's
541
0
62,407 1
7611
22,4661
$49,925.33
APPLICATION RATE: .36 gallons CRS-2R per sq.yd.
25 pounds cover aggregate per sq.yd.
COST EST.: $0.80 sq. yd.
Percent Change
in Tax Dollars
General Fund:
Debt Service:
Comp. Ins.:
Retirement Fund:
Health Fund:
Total Tax Levy:
Change in Mill Rate
97
97 8
65.94
74.66
2.5
2.5
13.22
10
15
13
19.5
16
116.16
% Chang
+ 13.2%
0%
- 24.0%
- 13.3%
- 17.9%
No Change
0%
* Albright Protest Suit funds released - helped cash flows
* Building Department removed from general fund -set up as
self sustaining fund
ix
H. A detailed summary of the budget expenditures is included
within the budget document. A general summary follows:
General Fund: .4% increase
Debt Service: 11.6% decrease
Special Revenue: 7.6% decrease
Capital Project Funds: No change
Enterprise Funds:
Water Fund 30.2% decrease
Sewer Fund 6.8% increase
Storm Sewer Fund 59.0% decrease
Solid Waste Fund 11.0% increase
Ambulance 2.8% increase
Total Enterprise Funds 13.7% decrease
Total Budget (all Funds):7.68% decrease
f:
EXTERNAL FACTORS AFFECTING BUDGET (1997/98)
1. State Legislation
2.
A. "Big Brother" restrictions to City's home rule
1. Does not allow local government/citizens to
determine local services, budgets, tax levies or
growth
2. Artificially controlling local government growth
a. Restricting value of mill levy
b. Restricting value of property rather than
allow free market to create value
3. Controlling types of services or service levels
City can provide
a. Building inspection restriction
b. Annexation restrictions
2. Gas tax reimbursement - controlled by State
3. Consumer price index (CPI) (February) latest figure = 3.0%
Projected for next year 3.25-3.50%
4. Natural gas rates - 2% increase
5. Electrical rates - 2% increase
6. Gasoline rates - 3% increase
7. Insurance claims and awards - ?
8. Telephone rates - 2% increase
9. Postage rates - an increase next year is projected by post
office - we do not know how much that will be
10. Health insurance - 0% increase
11. FICA - no change at this time
12. Police/Fire retirement rates - no change at this time
xi
1. Contracted raises for Police
2. Contracted raises for Fire
3. Contracted raises for AFSCME employees (clerical, public
works, dispatchers, currently in "postponed negotiation"
status)
4. "Carry-over" projects from current budget (many items from
1996/97 budget have to be started or completed)
5. Bond payment obligations
6. Equipment purchases - needed purchases are not able to be done
due to restricted revenue and historically delayed purchases.
This problem is escalating annually and will compound as we
continue to delay equipment purchases (i.e. Fire Truck, Police
vehicle)
7. Infrastructure maintenance/improvements - these items have
also historically been delayed due to the lack of funding,
planning, or desire to spend tax dollars. Infrastructure
investment is a major indication of the health of a community.
Although an infrastructure's health is not critical, it is
certainly "serious".
8. Increased maintenance/service levels required on older
infrastructure and/or equipment.
9. The total budget as recommended is $26,767,103 as compared to
$28,994,047 for 1996/97. Major expenditures are budgeted for
within the tax increment districts. The expenses are budgeted
to allow us to be able to complete projects that have
previously been approved or are currently being
processed/anticipated within all TIF districts. These include
the west side TIF district infrastructure improvements,
airport improvements, ballfield improvements, and downtown
development for developers that are currently in negotiation
with the staff. Please keep in mind that you will need to
make final approvals of these projects. If these projects do
not progress to actual improvements, these funds will not be
expended.
xii
CITY OF KALISPELL BUDGET REQUEST
FISCAL YEAR 1997/98
DEPARTMENTAL SUMMARY:
This compares current budgeted expenditure amounts for Fiscal Year 1996/9
with the manager's expenditure recommendation for Fiscal Year 1997/98.
DEPARTMENT
+/-
DEPARTMENT
+/-
General Government
50.00%
Comprehensive Ins.
-3.10%
City Manager
-1.30%
Retirement Fund
.30%
Finance
1.00%
Health Insurance
-3.99%
Attorney
-1.20%
*Building Code Enforcement
39.16%
Municipal Court
12.40%
Light Maintenance
1.80%
Public Works
2.80%
Decorative Light Maint.
-23.15%
Central Garage
-8.20%
Gas Tax
3.31%
Traffic Sign & Signals
-4.40%
Special Street Maintenance
-3.87%
City Hall
-2.50%
Comm. Dev. Loan Program
9.80%
Police Department
6.70%
Courtyard Maintenance
16.00%
Fire Department
5.10%
UDAG Loan
-3.40%
Street Department
-9.60%
Drug Grant
2.80%
Parks Department
-3.70%
Affordable Housing
-55.50%
Recreation
2.00%
ISTEA Grant (Trails)
161.60%
Seniors Rec. (New)
100.00%
Sidewalk & Curb
0%
Tennis/Skating
4.20%
Water Operating
-31.80%
Outdoor Rec.
19.70%
Water Billing
24.80%
Basketball
-12.80%
Sewer Billing
12.60%
Pool
19.00%
Sewer Operating
6.60%
Airport
8.90%
Wastewater Plant
6.70%
Downtown TIF
-12.01%
Storm Sewer
-3.00%
TIF Airport
15.39%
Ambulance
2.81%
TIF Westside Dist.(New)
100.00%
Solid Waste
6.02%
Parks in Lieu of
50.00%
Data Processing
44.00%
*New Budget Process
xiii
TOTAL MILLS FOR MONTANA CITIES
1996/97
Population
City
Total Mill
86,578
Billings
89.00
58,202
Great Falls
87.92
45,364
Missoula
138.20
26,339
Helena
82.53
25,067
Bozeman
127.11
13,214
Kalispell
116.16
10,059
Havre
117.26
8,745
Miles City
121.69
7,414
Livingston
126.22
6,368
Lewistown
134.88
xv
MOViRN
A brief review of long term debt of the City illustrates the
strength of Kalispell's financial condition. Our extremely small
amount of debt is excellent. Within the 1996/97 budget we retired
$381,054 of debt which is a 3.9% decrease is debt payments for the
1997/98 budget. A summary of current debt follows:
TIF Bonds $ 1,150,000
Sewer/Storm Bonds $ 6,530,000
Water Bond $ 1,015,000
G.O. Bond $ 165,000
Sidewalk & Curbs $ 62,571
SID's $ 369,000
Computer Loan $ 4,254
Ambulance Loan $ 20,000
$ 9,315,825
xvi
The City's liability for accumulated absences is outlined below.
The amounts for compensation time is, in my opinion, excessive.
The overall figure of $765,886.19 is a slight increase ($1,033)
from last year's figures.
Other
Building Dept.
Fire
General
Vacation
$210,082.76
$164,476.62
$102,046.19
$11,176.84
1/4 Sick
Comp.
$ 81,294.76
$ 37,234.51
$ 6,806.11
$ 4,486.79
Time
Total
$291,377.52
$201,711.13
$108,852.30
$ 15,663.63
5/20/97
Total General
Enterprise
Community
Total Comp.
Fund
Development
Absences
Vacation
$487,782.41
$122,319.11
$20,392.93
1/4 Sick
Comp.
$129,822.17
$ 5,569.57
$ 0.00
Time
Total
$617,604.58
$127,888.68
$20,392.93
$765,886.19
5/20/97
xvii
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Gaming Revenue vs. Tax Revenue - General Fund
$1,400,000 ----- -- - - -- - -- - - - -
$1,200,000
taxes
$1,000,000 +
i
$800,000
I
$600,000 + gaming
$400,000
i
I
$200,000
I
i
$0 --�- ----- - -�-- -- - -- - -----
1989 1990 1991 1992 1993 1994 1995 1996 1997
Gaming Revenue
1989 $215,411
1990 $393,824
1991 $649,330
1992 $766,986
1993 $818,898
1994 $922,251
1995 $966,855
1996 $1,071,737
1997 $1,075,000 estimated
Tax Revenue
1989
$1,184,350
1990
$1,145,080
1991
$1,040,009
1992
$1,082,595
1993
$1,157,091
1994
$1,208,264
1995
$1,205,345
1996
$1,210,437
1997
$1,352,982
A history of our revenues from gambling revenues from 1989 compared to our property tax
revenue is shown above. This revenue stream will not continue to grow at the rate of prior
years. We are using these revenues to support our operating budget and should gambling
revenues be diminished or eliminated, the City would experience a fiscal crisis.
CITY OF KALISPELL
This document has been compiled through the efforts of many staff
members. From discussions within each department, to the
supervisors, department supervisors, and finally to the Finance
Department and Administration, the budget represents a team effort
to continue to provide current levels of service within the ever
tightening "fiscal noose". I want to thank all of the department
supervisors and employees in assisting me, and especially helping
me to understand a new budget procedure. Special recognition is
deserved for Amy Robertson for all of her additional time and
effort in pulling this document together for presentation. We look
forward to working with the Council and Mayor by providing a budget
document that will help you and the public to understand our
service levels and financial status of the City of Kalispell.
Respectfully,
Clarence W. Krepps
City Manager
CWK/ksk
xviii
PROGRAM OF SERVICES
FUND: GENERAL 1000... DEPT. 402, MAYOR/COUNCIL .... FUNCTION 410100
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services:
110 Salaries and payroll costs $76,316
121 Overtime $2,073
135 Retirement buyback $2,253
Total Personal Services $80,642
Maintenance & Operations:
213
Small Office Equipment
$0
229
Other Supplies
$128
312
Postage
$138
320
Printing
$85
322
Books-MCA/CD ROMS
$40
335
Membership & Dues
$4,547
345
Telephone
$156
354
Contract Serv./Sister City
$0
363
Office Equip Maintenance
$0
373
School & Travel - Council
$7,967
373
School & Travel - Clerk
379
Meetings
$473
Subtotal $13,534
TOTAL $94,176
$75,320 $77,840 $77,840
$2,500 $2,500 $2,500
$0 $0 $0
$77,820 $80,340 $80,340
$0
$750
$750
$100
$100
$250
$250
$250
$250
$600
$600
$100
$50
$50
$350
$4,625
$4,800
$4,800
$300
$300
$300
$0
$2,000
$2,000
$50
$50
$50
$8,000
$13,000
$5,000
$3,000
$3,000
$2,500
$2,500
$3,000
$16,475 $27,400 $19,850
$94,295 $107,740 $100,190
4
FUND: GENERAL 1000... DEPT. 402, MAYOR/COUNCIL.... FUNCTION 410100
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
Mayor: 1 1 1
July -Dec.
Jan. -June
City Councilor 8 8 8
July -Dec.
Jan. -June
Clerk of Council * 1 1 1
subtotal salaries: 10 10 10
Payroll taxes:
Fica/Medt
Unemployment tax
General Fund total for line item 110
Other fund payroll costs include:
1996
1997
1998
Worker's comp. & Oflt
S598
S741
S591
Oflt
S346
S360
Health Insurance
S5,220
$5,220
$5,350
Retirement
$2,985
$3,580
$3,502
$12,960 $12,960
$6,480
$4,500
$31,680 $31,680
$15,840
$20,000
$24,638 $25,254 $25,254
41 ;.` .• '.
$5,266 $5,347 $5,514
$239 $245 $252
$74,783 $75,486 $77,840
Effective January 1998 the Mayor's Salary will be $9,000 and the Council
Salaries will be $5,000 annually.
* The personnel schedule reflects actual salaries, the expenditure page amounts do not agree
because non union raises went into effect Jan. 1st and were only appropriated for 1/2 year.
a"
I 1 '
GENERAL FUND
11' Wr,P 1
59.94 mills
65.94 mills
65.94 mills
74.66 MILLS
FY95/96
FY96/97
FY96/97
FY97/98
ACTUAL
BUDGET
ACTUAL
BUDGET
PROPERTY TAXES:
Real Property
$1,116,663
$1,282,104
$1,245,151
$1,451,360
Personal Property
$93,774
$88,063
$85,525
$100,000
Penalty & Interest
$8,852
$5,000
$8,211
$10,000
Light Vehicle Tax-2%
$107,284
$107,284
$115,323
$128,560
SUBTOTAL
$1,326,573
$1,482,451
$1,454,210
$1,689,920
LICENSES AND PERMITS MV:
Flat fees
$5,998
$6,000
$10,344
$8,000
Plate fees
$52,016
$53,000
$54,468
$53,000
Title fees
$3,071
$3,100
$3,247
$3,200
SUBTOTAL
$61,085
$62,100
$68,059
$64,200
BUSINESS LICENSES:
Alcohol Beverage
$20,806
$18,525
$18,106
$18,525
General and occupational
$3,877
$3,200
$3,391
$3,000
Amusement
$0
$250
$0
$250
Building permits
$185,513
$165,000
$151,414
$0
Plumbing permits
$25,473
$26,500
$18,616
$0
Mechanical permits
$28,087
$27,600
$26,578
$0
Excavation permits
$240
$250
$235
$0
House Moving permits
$100
$100
S250
$0
Plan Review
$58,375
$55,500
$41,729
$0
Sign permit fees
$1,753
$1,500
$1,283
$0
Animal licenses/bike licenses
$1,050
$1,010
$1,223
$1,003
SUBTOTAL
$325,274
$299,435
$262,825
$22,778
INTERGOVERNMENTAL REVENUE:
Hwy Traffic Safety Grants
$36,755
$0
$0
$9,900
Fema - flood control grant
$0
$0
$994
$0
STATE SHARED REVENUE
DUI task force reimbursement
$11,280
$11,180
$11,280
$11,280
Personal Property Reimb. H.B. 20
$26,684
$23,382
$22,883
$22,792
Personal Property Reimb. S.B.417
$0
$0
$16,109
$5,326
Corporation Tax
$63,860
$65,000
$87,315
$55,000
Video Machine apport.
$980,286
$991,861
$1,020,672
$1,012,796
Gaming Machine Permits
$40,200
$43,509
$40,700
$44,500
Liquor Tax Apportionment
$86,016
$86,016
$71,217
$87,000
Wine Tax Apportionment
$1,967
$2,200
$2,109
$2,000
Beer Apportionment
$32,007
$34,000
$32,648
$33,000
M.V. Ad Valorem Tax
$18,565
$18,000
$20,772
$20,000
Live Card Game Permit, keno & bing
$5,658
$2,500
$2,650
$2,650
SUBTOTAL
$1,303,278
$1,277,648
$1,329,349
$1,296,344
0
GENERAL FUND
DETAIL OF ESTIMATED REVENUE/CASH AVAILABLE
FY95/96
FY96/97
FY96/97
FY97/98
ACTUAL
BUDGET
ACTUAL
BUDGET
CHARGES FOR SERVICES:
Sale of Maps, etc.
S275
$300
S235
S200
Administrative chg.
$421,768
$440,127
$440,862
$448,209
Board of Adjustment
$2,625
$2,200
$1,750
$2,000
Police services
$10,139
$10,500
$9,397
$10,500
Central Garage
$140, 000
$140, 000
$140, 000
$140, 000
Public works charges-TSS
$1,754
$2,000
$4,567
$4,000
DPW fees -plans, banners, etc.
$16,051
$5,000
S656
$650
Developer's payments -Parks
$2,393
$0
$0
$0
Pool
$69,642
$75,000
$70,293
$75,000
Parks usage fee
$4,838
$4,500
$4,843
$4,500
Pick-nic in the Park
$4,440
$5,286
$6,390
$6,000
Recreation fees
$7,896
$11,029
$13,365
$10,000
Basketball
$10,693
$11,500
$7,644
$10,000
Ice Skating
$529
S500
5298
S300
Tennis
$6,508
$7,000
$8,848
$8,000
Day Camp/Outdoor Programs
$33,051
$38,793
$35,222
$32,000
Senior Programs
$0
$0
$8,000
$13,200
SUBTOTAL
$732,602
$753,735
$752,370
$764,559
FINES AND FORFEITURES:
City Court fees
$20,000
$27,415
$25,000
City Court Fines
$348,075
$335,000
$367,884
$360,000
SUBTOTAL
$348,075
$355,000
$395,299
$385,000
MISC. REVENUE
Golf Course
$5,791
$5,500
$6,919
$7,500
Auction proceeds
$0
$7,500
$8,462
$8,000
Donations -dog food, DARE, etc.
S572
$0
S480
S500
Mall Joint Venture Income
$0
$19,968
$45,110
$0
Data loan repayment
$9,342
$8,980
$8,972
$4,515
Other Misc.
$2,100
$2,000
58,952
$1,500
SUBTOTAL
$17,805
$43,948
$78,895
$22,015
INVESTMENT REVENUE:
$134,616
$100,000
$107,295
$100,000
TOTAL GENERAL REVENUE
$4,249,308
$4,374,317
$4,448,302
$4,344,816
CASH AVAILABLE JULY 1ST
$1,222,619
$791,832
$791,832
$1,016,581
Equity Transfer in (out)
$23,600
$0
$19,354
(S120,509)
COUNTY WITHHELD- PROTEST
(S177,406)
$177,406
$177,406
$0
TOTAL AVAILABLE FOR BUDGE
$5,318,121
$5,343,555
$5,436,894
$5,240,888
RECOMMENDED EXPENDITURES
$4,526,289
$4,556,861
$4,420,313
$4,535,769
CASH CARRY OVER (ending resery
$791,832
$786,694
$1,016,581
$705,119
17.49 % reserve 17.26% reserve
21.4% reserve
15.0 % reserve
Equity transfer in $19,354 from Gov't Study Commission Fund.
(mill value of $20,779)
Equity transfer out ($120,509) to Building Code Enforcement Fund.
E
FY95/96
FY96/97
FY96/97
FY97/98
ACTUAL
BUDGET
ACTUAL
BUDGET
AIRPORT
$18,059
$11,559
$13,331
$15,492
TAX INCREMENT -DOWNTOWN
S2,436,637
S11,860,434
S3,767,570
S10,435,497
TAX INCREMENT -AIRPORT
S2,280,056
$69,978
$2,726,751
TAX INCREMENT-WESTSIDE
$0
$0
$2,020,000
PARKS IN LIEU OF
$19,266
$40,762
$28,038
COMP. INSURANCE
S361,818
S416,525
S425,652
S442,057
RETIREMENT
S349,227
S420,209
S428,350
S418,797
HEALTH
S498,943
$558,946
$583,485
S527,507
GOV'T STUDY COMMISSION
S18,685
S19,304
$0
$0
BUILDING CODE ENFORCEMENT
S387,109
LIGHT MAINTENANCE
S79,363
S85,951
$87,285
$91,913
DECORATIVE LIGHT N[AINTEN
S13,478
$9,005
S7,799
$6,545
GAS TAX
S283,755
S285,737
S295,627
S316,869
SPECIAL STREET MAINTENANCE
$395,343
S471,678
S457,290
$428,248
CD LOAN REVOLVING
S136,504
S94,913
S95,764
S105,194
COURTYARD RESERVE FUND
S58,322
S61,427
S85,342
S92,116
UDAG/COMMUNITY DEVELOPM
S518,102
S449,638
S449,536
S448,932
DRUG ENFORCEMENT
$49,582
S51,431
$50,593
$49,788
AFFORDABLE HOUSING PROGRA
S512,502
$719,874
S389,199
S320,700
LAWRENCE PARK GRANT
S3,386
$0
$0
$0
ISTEA
S47,332
$99,984
S63,762
$266,826
Special Revenue Available S5,781,038 $17,915,937 $7,311,325 S19,128,379
DEBT SERVICE FUNDS
FY95/96
FY96/97
FY96/97
FY97/98
ACTUAL
BUDGET
ACTUAL
BUDGET
G.O. BOND - POOL
$77,995
$78,327
$80,569
$80,331
S.I.D. REVOLVING FUND
$36,830
$27,527
$33,904
$33,904
SIDEWALK & CURBS
S28,133
$30,651
$31,484
$23,262
SID 337 Sewer
S11,023
$14,400
S21,268
S17,693
SID 341 Sewer
$0
$15,120
$31,105
S20,400
SID 342 Corporate way
$0
S29,275
$52,260
S56,438
Debt Service Revenue $153,981 S195,300 S250,590 S232,028
K
429X WALK & CURB
4342 SID CONSTRUCTION
Capital Project funds available
WATER
SEWER/WWTP
STORM SEWER
AMBULANCE
SOLID WASTE
Enterprise funds available
DATA PROCESSING FUND
Internal Service funds available
GRAND TOTALS
REVENUE/CASH AVAILABL
CAPITAL PROJECT FUNDS
FY95/96
FY96/97
FY96/97
FY97/98
ACTUAL
BUDGET
ACTUAL
BUDGET
525,061
550,000
525,018
550,000
5225,741
SO
SO
525,061
550,000
525,018
550,000
ENTERPRISE FUNDS
FY95/96
FY96/97
FY96/97
FY97/98
ACTUAL
BUDGET
ACTUAL
BUDGET
52,778,603
53,081,503
53,133,754
$2,428,899
54,719,221
$5,113,217
55,035,472
55,439,496
5722,964
5757,791
5755,994
5638,661
5450,939
5481,053
5419,969
5503,003
$455,054
5575,238
5601,934
$636,876
59,126,781
510,008,802
59,947,123
59,646,935
INTERNAL SERVICE FUNDS
FY95/96
FY96/97
FY96/97
FY97/98
ACTUAL
BUDGET
ACTUAL
BUDGET
5168,353
5130,147
5128,946
5199,043
5168,353
5130,147
5128,946
5199,043
$20,727,141 $33,466,335 $22,903,136 $34,617,7821
Note: FY97 revenue anticipated S 10,441,277 in loans and land sales for redevelopment projects
in the Downtown and Airport Tax Increment Districts. FY98 revenue also anticipates 59,824,939 in
loans and land sales for redevelopment projects (carryover).
r I . 0
W
FY96/97
FY96/97
FY97/98
FY97/98
ACTUAL
BUDGET
STAFF'S
MANAGER'S
GENERAL GOVERNMENT
Personal Services
M & O
$104,851
$133,301
$186,633
$186,633
Operating Transfer
($8,528)
($8,528)
$0
$0
Subtotal
$96,323
$124,773
$186,633
$186,633
CITY MANAGER
Personal Services
$92,879
$96,093
$104,104
$104,104
M & O
$15,373
$16,450
$6,950
$6,950
Capital Outlay
$0
$0
$0
$0
Subtotal
$108,252
$112,543
$111,054
$111,054
CITY COUNCIL
Personal Services
$80,642
$77,820
$80,340
$80,340
M & O
$13,534
$16,475
$27,150
$19,850
Subtotal
$94,176
$94,295
$107,490
$100,190
FINANCE
Personal Services
$129,517
$129,898
$130,757
$130,757
M & O
$5,491
$7,426
$7,900
$8,000
Subtotal
$135,008
$137,324
$138,657
$138,757
CITY ATTORNEY
Personal Services
$111,338
$112,835
$114,176
$114,176
M & O
$10,778
$11,400
$11,400
$10,050
Capital Outlay
$0
$0
$0
$0
Subtotal
$122,116
$124,235
$125,576
$124,226
CITY COURT
Personal Services
$81,860
$79,331
$86,452
$86,452
M & O
$37,135
$27,750
$38,200
$37,000
Capital Outlay
$2,695
$2,778
$0
$0
Subtotal
$121,690
$109,859
$124,652
$123,452
PUBLIC WORKS
Personal Services
$99,859
$93,695
$94,960
$94,960
M & O
$7,824
$8,100
$11,200
$9,675
Capital Outlay
$0
$0
$20,000
$0
Subtotal
$107,683
$101,795
$126,160
$104,635
TRAFFIC SIGNALS & SIGNS
Personal Services
$57,853
$60,725
$60,283
$60,283
M & O
$17,214
$31,045
$27,500
$27,500
Capital Outlay
$500
$0
$21,700
$3,500
Subtotal
CITY
$75,567
Ur =191FEEE
$91,770
$109,483
$91,283
-A
EXPENDITURE 1
GENERAL1; o
CENTRAL GARAGE
Personal Services
M&O
Capital Outlay
Subtotal
CITY HALL MAINTENANCE
Personal Services
M&O
Capital Outlay
Subtotal
POLICE
Personal Services
M&O
Capital Outlay
Transfers to Funds
Subtotal
FIRE
Personal Services
M&O
Capital Outlay
Subtotal
BUILDING & ZONING
Personal Services
M&O
Capital Outlay
Subtotal
STREET DEPARTMENT
Personal Services
M&O
Capital Outlay
Subtotal
PARK MAINTENANCE
Personal Services
M&O
Capital Outlay
Transfers to ISTEA
Subtotal
FY96/97
FY96/97
FY97/98
FY97/98
ACTUAL
BUDGET
STAFF'S
MANAGER'S
S87,405
$86,005
$86,660
S86,660
S212,948
$217,450
S198,650
S196,425
S4,849
S4,800
S14,500
$0
S305,202
S308,255
S299,810
S283,085
S3,420
S11,848
S11,848
S81,829
S93,879
S79,600
S79,600
S85,249
S93,879
S91,448
S91,448
S1,204,624
S1,222,161
S1,284,887
S1,284,887
S98,010
S97,800
S96,400
S96,400
S28,200
S28,200
S64,000
S61,700
S12,785
S12,785
S10,000
S10,000
S1,343,619
S1,360,946
S1,455,287
S1,452,987
S773,927
S772,906
S816,872
S816,872
S28,337
S29,715
S28,665
S28,665
SO
S62,397
S165,698
S64,397
S802,264
S865,018
S1,011,235
S909,934
S175,252
S176,944
S26,290
S34,900
MOVED
S1,326
SO
S202,868
S211,844
SO
SO
S100,855
S117,411
S116,596
S116,596
S201,143
S187,281
S208,700
S133,700
S2,694
$0
S163,000
S25,000
S304,692
S304,692
S488,296
S275,296
S187,110
S189,904
S195,002
S195,001
S42,559
S41,487
S59,737
S58,737
S68,463
S68,500
S130,000
S30,000
$0
SO
S5,008
S5,008
S298,132
S299,891
S389,747
S288,746
EXPENDITURE DETAIL 1
GENERAL1
RECREATION PROGRAMS
Personal Services
M&O
Capital Outlay
TENNIS/ICE SKATING
Personal Services
M&O
OUTDOOR RECREATION
Personal Services
M&O
Capital Outlay
BASKETBALL
Personal Services
M&O
Capital Outlay
SENIOR PROGRAMS
Personal Services
M&O
Capital Outlay
POOL
Personal Services
M&O
Capital Outlay
TOTAL GENERAL FUND
BY
Personal Services
M&O
Capital Outlay
Debt service
Operating transfers
FY96/97
FY96/97
ACTUAL
BUDGET
$43,665
$41,639
$19,269
$19,748
$0
SO
Subtotal
$62,934
$61,387
S2,952
S540
$5,829
$5,460
Subtotal
S8,781
$6,000
S28,212
S24,232
S11,332
$11,750
$0
$0
Subtotal
S39,544
$35,982
S1,310
$1,640
S6, 847
$9, 860
SO
$0
Subtotal
$8,157
S11,500
FY97/98
FY97/98
STAFFS
MANAGER'S
$40,017
$40,017
$22,689
$22,689
$0
SO
S62,706
$62,706
$676
$676
$7,835
S7,835
$8,511
S8,511
$28,840
$14,246
SO
$43,086
$2,246
S7,783
$0
S 10,029
$9,135
S13,526
S17,434
$0
$0
$8,205
$0
$0
$0
Subtotal $9,135
$13,526
$25,639
S64,067
$67,059
$74,322
S24,858
S20,288
$28,688
SO
$0
$8,500
Subtotal $88,925
$87,347
$111,510
S4,420,317
S4,556,861
S5,001,370
$3,364,364
$1,021,565
$166,675
$0
$4,257
1
$28,840
$14,246
$43,086
$2,246
$7,783
SO
$10,029
$17,434
$8,205
$0
$25,639
S74,322
S29,750
$0
S104,072
$4,535,769
$3„ 46,471
$989,693
$184,597
$0
$15,008
EXPENDITURE DETAIL 1 i
SPEC1AL REVENUE FUNDS
AIRPORT AUTHORITY -operations
Personal Services
M&O
Capital Outlay
Subtotal
TAX INCREMENT -DOWNTOWN
Redevelopment Activity
Loans & Grants
Debt Service
Subtotal
TAX INCREMENT -AIRPORT
Redevelopment Activity
Subtotal
TAX INCREMENT-WESTSIDE DISTRICT
Redevelopment Activity
Subtotal
PARK IN LIEU
Capital Outlay
Subtotal
COMPREHENSIVE INSURANCE
Personal Services
M&O
Subtotal
RETIREMENT
Personal Services
Subtotal
IHEALTH FUND
Personal Services
Subtotal
LOCAL GOV'T STUDY
M&O
Subtotal
BUILDING CODE ENFORCEMENT
Personal Services
M&O
Capital Outlay
Subtotal
FY96/97
FY96/97
FY97/98
FY97/98
ACTUAL
BUDGET
STAFF'S
MANAGER'S
56,370
$11,559
516,510
$12,550
56,370
511,559
516,510
512,550
$1,117,222
511,100,368
59,932,397
59,793,797
522,815
$150,000
5132,000
$132,000
5258,345
5610,066
5509,700
5509,700
51,398,382
511,860,434
510,574,097
$10,435,497
569,978
52,280,056
52,630,972
52,630,972
569,978
$2,280,056
52,630,972
$2,630,972
SO
$0
$2,020,000
52,020,000
SO
$0
$2,020,000
52,020,000
512,724
519,266
$28,883
528,038
512,724
$19,266
$28,883
$28,038
$241,655
5321,550
5310,600
5310,600
5241,655
5321,550
5310,600
5310,600
5318,733
5325,380
5333,935
5333,935
5318,733
5325,380
5333,935
5333,935
5434,178
5440,224
$422,641
5422,641
5434,178
5440,224
$422,641
5422,641
52,357
$18,512
52,357
518,512
SO
$0
$0
$0
5232,224
5232,224
$0
$0
564,267
564,267
SO
SO
SO
$0
SO
$0
$296,491
5296,491
EXPENDITURE ET Y - con'L
SPECL4,L REVENUE FUNDS - con't.
FY96/97
FY96/97
FY97/98
FY97/98
ACTUAL
BUDGET
STAFF'S
MANAGER'S
LIGHT MAINTENANCE
Personal Services
M & O
$65,268
$71,185
$72,449
$72,449
Capital Outlay
Subtotal
$65,268
$71,185
$72,449
$72,449
DECORATIVE LIGHTS
Personal Services
M & O
$5,539
$7,870
$6,048
$6,048
Capital Outlay
Subtotal
$5,539
$7,870
$6,048
$6,048
GAS TAX
M & O
$192,218
$199,600
$279,600
$269,600
Capital Outlay
$66,712
$80,000
$19,263
$19,263
Subtotal
$258,930
$279,600
$298,863
$288,863
SPECIAL STREET MAINTENANCE
Personal Services
$265,095
$258,772
$258,646
$258,646
M & O
$117,041
$135,208
$131,905
$131,905
Capital Outlay
$0
$0
$51,000
$7,000
Debt Service
$18,887
$19,125
$0
$0
Subtotal
$401,023
$413,105
$441,551
$397,551
COMM. DEV. LOAN REVOLVING
Loans and Grants
$73,217
$92,087
$101,200
$101,200
Subtotal
$73,217
$92,087
$101,200
$101,200
COURTYARD MAINTENANCE FUND
M & O
$30,602
$30,602
$35,000
$35,000
Debt Service
$24,168
$24,168
$25,000
$25,000
Subtotal
$54,770
$54,770
$60,000
$60,000
UDAG-PLANNING AND DEVELOPMENT
Personal Services
$204,958
$214,611
$227,845
$227,845
M & O
$81,427
$107,910
$103,651
$103,451
Capital Outlay
$0
$0
$0
$0
Housing & grants
$48,000
$122,500
$110,500
$96,500
Subtotal
$334,385
$445,021
$441,996
$427,796
AFFORDABLE HOUSING GRANT FUND
Construction
$390,671
$719,874
$320,700
$320,700
Subtotal
$390,671
$719,874
$320,700
$320,700
EXPENDITURE ET SIT Y - con't.
SPECIAL REVENUE FUNDS - con't.
FY96/97
FY96/97
FY97/98
FY97/98
ACTUAL
BUDGET
STAFF'S
MANAGER'S
POLICE DRUG ENFORCEMENT
Personal Services
$43,993
$44,977
$46,306
$46,306
M & O
$1,541
$1,541
$1,663
$1,663
Subtotal $45,534
$46,518
$47,969
$47,969
ISTEA
Capital construction
$54,759
$80,000
$259,470
$259,470
Subtotal $54,759
$80,000
$259,470
$259,470
LAWRENCE PARK
Capital Outlay
$3,386
$0
$0
$0
Subtotal $3,386
$0
$0
$0
TOTAL SPECIAL REVENUE
$4,171,859
$17,487,011
$16,367,884
$16,156,279
FY96/97
FY96/97
FY97/98
FY97/98
ACTUAL
BUDGET
STAFF'S
MANAGER'S
G.O. BOND
$60,668
$61,668
$64,418
$64,418
S.I.D. REVOLVING
$0
$0
$0
$0
WALK & CURB FUNDS
$30,651
$30,651
$23,262
$23,262
SID 337, SID 341, SID 342
$58,995
$58,995
$77,960
$77,960
TOTAL DEBT SERVICE
5150,314
$151,314
$165,640
$165,640
CAPITAL PROJECT FUNDS
FY96/97
FY96/97
FY97/98
FY97/98
ACTUAL
BUDGET
STAFF'S
MANAGER'S
4290 WALK & CURB CONSTR. $25,018
$50,000
$50,000
$50,000
TOTAL PROJECT FUNDS $25,018
$50,000
$50,000
$50,000
FY96/97
FY96/97
FY97/98
FY97/98
ACTUAL
BUDGET
STAFFS
MANAGER'S
WATER FUND/BILLING
Personal Services
$379,752
$368,331
$370,227
$370,227
M & O
$384,522
$401,490
$348,406
$348,406
Debt service
5108,712
$108,937
$107,363
$107,363
Capital Outlay
$847,169
$1,286,000
$871,360
$637,750
Depreciation
$150,000
$150,000
$150,000
$150,000
Subtotal
$1,870,155
$2,314,758
$1,847,356
51,613,746
SEWER/WWTP /BILLING FUND
Personal Services
$452,342
$461,643
$491,622
$491,622
M & O
$711,787
$728,411
$785,018
$763,163
WWTP replacement
$5,191
$155,500
$273,000
$246,000
Capital Outlay
$166,856
$460,600
$696,625
$501,625
Debt Service
$625,300
$655,665
$654,006
$654,006
Depreciation
$380,000
$380,000
$380,000
$380,000
Subtotal
$2,341,476
$2,841,819
$3,280,271
$3,036,416
STORM SEWER
Personal Services
$68,483
$64,885
$68,439
$68,439
M & O
$52,074
$68,653
$61,535
$61,285
Capital Outlay
$196,683
$473,520
$180,000
$90,000
Debt Service
$35,093
$35,093
$30,430
$30,430
Depreciation
$22,000
$22,000
$22,000
$22,000
Subtotal
$374,333
$664,151
$362,404
$272,154
AMBULANCE FUND
Personal Services
$233,624
5267,420
$259,681
$259,681
M & O
$87,066
$100,951
$103,450
$103,450
Capital Outlay
$13,831
$18,000
$36,000
$36,000
Debt Service
$11,440
$11,440
$10,600
$10,600
Deprec/Replacement reserve
$25,000
$25,000
$25,000
$25,000
Subtotal
$370,961
$422,811
$434,731
$434,731
SOLID WASTE FUND
Personal Services
$165,678
$162,472
$218,726
$218,726
M & O
$78,174
$80,395
$105,413
$105,413
Capital Outlay
$123,406
$110,900
$50,000
$50,000
Deprec/Replacement reserve
$55,000
$55,000
$55,000
$10,000
Subtotal
$422,258
$408,767
$429,139
$384,139
TOTAL ENTERPRISE FUNDS
$5,379,183
$6,652,306
$6,353,901
$5,741,186
HE
EY,PENDrrURE DETALL SUNEVL4,RY
►1'4,_
FY96/97
FY96/97
FY97/98
FY97/98
ACTUAL
BUDGET
STAFF'S
MANAGER'S
DATA PROCESSING FUND
M & O
$32,455
$28,075
$40,450
$40,450
Capital Outlay
$38,454
$39,500
$84,420
$84,420
Debt Service
$8,972
$8,980
$4,514
$4,514
Deprec/Replacement reserve
$20,000
$20,000
$20,000
$20,000
Subtotal
$99,881
$96,555
$149,384
$149,384
TOTAL INTERNAL SERVICE
$99,881
$96,555
$149,384
$149,384
ALL FUND TYPES
GRAND TOTAL EXPENDITURES
$14,246,572
$28,994,047
$28,088,179
$26,798,258
ALL FUND TOTALS BY FUNCTION:
Personal Services
$5,973,079
$6,044,539
M & O
$3,335,077
$3,355,126
Capital Outlay
$2,939,961
$2,194,163
Debt service
$1,624,788
$1,507,253
Redevelopment
$14,464, 885
$13,075,169
Depreciation
$652,000
$607,000
Operating transfers
$4,257
$15,008
2 4 04
2 2
Budget Adopted by Resolution 4351.
(Note: Final budget reduced $845 due to actual fund available
for appropriation in Parks in Lieu Fund)
�M �:ljjrJLj I]
1
1111111 M l a1 �11 • 1
ACTUAL BUDGET STAFFS MANAGER'S
ACCOUNT FY96/97 FY96/97 FY97/98 FY97/98
Administration & Operations $96,323 $124,773 $186,633 $186,633
$96,323 $124,773 $186,633 $186,633
The purpose of the General Government budget is to provide funding for expenses
of a general nature having application to all functions of general government.
The budget includes funding for maintenance and operational items such
as telephone leases and charges, data processing, the City's share of the City -County
planning organization expense, Hockaday support, and costs associated with
auditing and records administration.
Funds are budgeted for the City's annual audit. A filing fee is due each year
based on revenue totals. The filing fee is a State assessment for $975 this year.
Elections are budgeted for this year.
$5,000 is budgeted for interest expense for cash flow needs.
This budget reflects an overall increase of 50%. However, upon the effective budget
dates the $75,000 contingency will be transferred to various departments for
actual expenditures covering all personnel. The actual operating budget for General
Government reflects a 10% decrease without the contingency.
53.28 % of this budget is funded through the Administrative transfer (revenue).
W
4'111'111�11t`l 11111._ ,1 13 IrnwOURLIV,141,
1
Ili '�' 1 �11 • 1
ACCOUNT
GENERAL GOVERNMENT
410530
Audit
331
Publication & Filing Fees
353
Audit
410560
Purchasing
210
Office Supplies
320
Printing
410600
Elections
354
Contract Services
410900
Records Admin.
322
1 set of code books
331
Publication & Filing Fees
352
Recodification
358
Survey/Title Fees
410830
Personnel
338
Recruitment (moving exp.)
411030
Planning
397
Contract (50% FRDO)
411300
Central Communications
345
Telephone
460452
Hockaday
366
Building Maintenance
510100
Special Assessments
545
County Garbage
510300
Contingency
000
unallocated
490500
Debt service
620
Interest Expense
ACTUAL BUDGET STAFF'S MANAGER'S
FY96/97 FY96/97 FY97/98 FY97/98
$910
$1,000
$1,000
$1,000
$2,911
$4,000
$4,000
$4,000
$500
$2,000
$2,000
$2,000
$3,867
$3,500
$3,500
$3,500
$0
$3,500
$3,500
$3,500
$238
$290
$290
$290
$1,134
$2,000
$2,000
$2,000
$0
$12,000
$12,000
$12,000
$132
$1,000
$1,000
$1,000
$10,738
$9,000
$0
$0
$36,733
$36,733
$36,733
$36,733
$32,265
$33,000
$33,000
$33,000
$6,895
$6,600
$6,600
$6,600
$0
$150
$1,010
$1,010
$0
$0
$75,000
$75,000
$0
$10,000
$5,000
$5,000
5773 $186,633 $186
m
PROGRAM OF SERVICES
FUND: GENERAL 1000.... DEPARTMENT 401, CITY MANAGER.... 410210
ACTUAL BUDGET STAFF MANAGER'S
ACCOUNT FY96/97 FY96/97 Request FY97/98 FY97/98
Personal Services
$92,879
$96,093
$104,104
$104,104
Materials and Services
$15,373
$16,450
$6,950
$6,950
Capital Outlay
$0
$0
$0
$0
$108,252 $112,543 $111,054 $111,054
The City Manager is the Chief Administrative Officer of the City. The Manager's
responsibilities include supervision of the City employees, implementation
of City policy, preparation and oversight of the City budget, advising the City
Council, and informing the citizens of Kalispell about City plans, programs and actions.
The Manager's budget includes the salary of the Manager and the Executive
Secretary. Related items such as conferences, payroll costs, operating expenses
(postage, books, etc.) are also included within this budget.
This budget reflects a decrease of 1.3%. The decrease is a result of eliminating the
contract services for an interim manager.
FUND: GENERAL 1000.... DEPARTMENT 401, CITY MANAGER.... 410210
ACTUAL BUDGET STAFF MANAGER'S
ACCOUNT FY96/97 FY96/97 Request FY97/98 FY97/98
Personal Services:
110 Salaries and payroll costs
121 Overtime (Secretary)
Total Personal Services
Maintenance & Operations:
229 Other Supplies
312 Postage
320 Printing
322 Books
335 Membership & Dues
345 Telephone (long distance & cell)
354 Contract Services(interim mgr.)
373 School & Travel
379 Meetings
Subtotal
Capital Outlay:
940 Equipment
TOTAL
$92,879
$95,593
$103,604
$103,604
$0
$500
$500
$500
$92,879
$96,093
$104,104
$104,104
$310
$400
$400
$400
$203
$200
$200
$200
$0
$250
$0
$0
$255
$300
$350
$350
$1,009
$900
$1,200
$1,200
$971
$400
$800
$800
$11,225
$10,000
$0
$0
$1,374
$3,500
$3,500
$3,500
$26
$500
$500
$500
$15,373
$16,450
$6,950
$6,950
$0 $0
$108,252 $112,543
$0 $0
$111,054 $111,054
M.
� � ,.�. s���i�;����,1�I,1�.���:��►�,��r��,��r.���iaTr:��rta�;��uy�u�
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
City Manager * 1
1 1 $62,517
$63,860
$63,860
City Manager -Car Allowance
$2,890
$4,800
$4,800
City Manager -Life Insurance
$565
$1,277
$1,277
Executive Secretary * 1
1 1 $22,830
$23,400
$23,400
subtotal salaries: 2
2 2 $65,972
$93,337
$93,337
Payroll taxes:
ICMA-lump sum per contract
$0
$2,800
$2,800
Fica/Medt
$6,243
$7,140
$7,140
Unemployment tax
$287
$327
$327
General Fund total for line item 110
$72,502
$103,604
$103,604
Other fund payroll costs include:
Worker's comp. & Oflt
Health Insurance
Retirement
ICMA Retirement
1996
1997
1998
5664
S989
$1,209
510,440
S10,440
S9,950
$1,466
S1,568
S1,568
$6,011
S6,386
$6,386
The personnel schedule reflects actual salaries, the expenditure page amounts do not agree
because non union raises went into effect Jan 1st and were only appropriated for 1/2 year.
LM
F FUND: GENERAL 1000... DEPT. 402, MAYOR/COUNCIL.... FUNCTION 410100 1
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services
$80,642
$77,820
$80,340
$80,340
Maintenance & Operations
$13,534
$16,475
$27,400
$19,850
Capital Outlay
$0
$0
$0
$0
$94,176
$94,295
$107,740
$100,190
STATEMENT OF FUNCTION:
The Kalispell City Council is composed of eight (8) City Councilors and the Mayor.
The City is divided in four (4) Wards with two (2) Councilors elected from each and
the Mayor is elected at large. Each member of City Council serves a four year term
of office, council member terms are staggered. All functions of City government fall
or indirectly within jurisdiction of the City Council.
The greatest responsibility of City Council lies in their legislative activities, which
include enacting ordinances, establishing policy and levels of service, adopting the
budget, setting service fees and appropriating money to fund the City's programs
and services. The Mayor presides at all Council meetings and is a voting member
of Council. The Clerk of Council is responsible for recording, storing and retrieval
of all Council/City official documents.
Kalispell City Council meets on the first and third Monday of each month in regular
session at 7:00 p.m. in the City Council Chambers of City Hall.
This budget reflects a 6.3% increase due to an increase in Council salary, school
expenses for the Council Clerk, and funds for an official function for the Sister City
representatives in Kalispell.
CITY OF KALISPELL
18
Line item detail:Mayor/Council budget
213 Small office equipment - $750
For the purchase of a computer scanner for the Clerk for improving the maintenance of
City documents and a dictaphone.
354 Contract Services $2,000
Visitor expenses for "Sister City"
$4,100 has been budgeted to allow members of Council and the Mayor to attend the
State League Convention in October.
$ 900 miscellaneous travel expenses.
373 School & Travel - Clerk of Council $3,000
Travel for the Clerk of Council includes the Clerk's Institute in Billings, League
Convention and IIMC Conference. The Clerk of Council is the Vice President
of 1 st Class Cities and Towns on the Executive Board of the MMCT & FOA
and is Montana's representative on the Membership Committee of the IIMC.
379 Meetings - $3,000
The budget also provides $2,500 for meeting expenses and $500 for the services
of a court reporter if necessary.
14113 at GO r 1 RI
373 School & Travel - $8,000
Funding for members of Council to attend the National League Conference in
December in Philadelphia, Pennsylvania would be approximately $8,000 for four.
lei V wall;,�
PROGRAM
1 rll W1110 101 Elr
FUND: GENERAL 1000
.... DEPARTMENT 403, FINANCE....
FUNCTION 410550
ACTUAL
BUDGET
STAFFS MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98 FY97/98
Personal Services
$129,517
$129,898
$130,757 $130,757
Materials and Services
$5,491
$7,426
$7,900 $8,000
Capital Outlay
$0
$0
$0 $0
$135,008 $137,324 $138,657 $138,757
STATEMENT OF FUNCTION.
The Finance Department is responsible for all activities concerning finances within the City.
Planning, reporting, controllingthe revenue and expenditures through various systems
of checks and balances is a major duty. Investment, financial reporting and fulfilling
regulation requirements are part of the daily responsibilities.
This budget reflects a 1 % increase due to personal services increases.
53% of budget is funded through the administrative transfer.
CITY OF KALISPELL
22
PROGRAM OF SERVICES
X 9 OWN 11313 ON IF..]
ACCOUNT
Personal Services:
110 Salaries and payroll costs
Total Personal Services
Maintenance & Operations:
210
Office Supplies
213
Small Office Equipment
312
Postage
320
Printing
322
Books
335
Membership & Dues
345
Telephone
354
Contract Services
363
Office Equip Maintenance
373
School & Travel
Subtotal
ACTUAL
FY96/97
$129,517
$129,517
BUDGET STAFFS MANAGER'S
FY96/97 Request 97/98 FY97/98
a
$130,757
$130,757
$130,757
$130,757
$56
$500
$500
$500
$160
$376
$500
$500
$1,453
$1,500
$2,000
$2,000
$151
$500
$250
$250
$457
$750
$750
$750
$896
$900
$1,000
$1,000
$179
$200
$200
$300
$0
$0
$0
$0
$0
$200
$200
$200
$2,139
$2,500
$2,500
$2,500
$5,491
$7,426
$7,900
$8,000
TOTAL $135,008 $137,324 $138,657 $138,757
FUND: GENERAL 1000.... DEPARTMENT 403, FINANCE.... FUNCTION 410550
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96197 FY97/98 FY95/96 FY96/97 FY97/98
Finance Director *
1
1
1 $44,752
$45,871
$451,871
Assistant. Finance Director *
1
1
1 $28,149
$28,853
$28,853
Personnel Specialist *
1
1
1 $24,959
$26,866
$26,866
Accounts Payable/Clerk H
1
1
1 $19,481
$19,481
$19,481
subtotal salaries:
4
4
4 $117,341
$121,071
$121,071
Payroll taxes:
Fica/Medt
Unemployment tax
General Fund total for line item 110
Other fund payroll costs include
Worker's comp. & Oflt
Health Insurance
Retirement
1996 1997 1998
$1,124 $1,041 $1,985
$16,308 $16,308 $16,308
$7,530 $8,112 $8,112
$8,598
$393
$9,262
$424
$9,262
$424
$126,332
$130,757
$130,757
* Salaries for non -union personnel reflect actual salaries as of Jan 1st. The dollar
amount budgeted on the detail page includes 1/2 year appropriation for those pay
increases. Therefore, prior year numbers do not match this personnel page.
. iJ l+ltll:l�l1L AVVV...LLl L-�i�llvu.ava -rv�, aaa avau qua..
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services $111,338
$112,835
$114,176
$114,176
Maintenance & Operations $10,778
$11,400
$11,150
$10,050
$122,116 $124,235 $125,326 $124,226
STATEMENT OF FUNCTION:
The City Attorney's office has the following responsibilities:
1) Represent the position of the City before the City Court, the District
Court, and other Courts where the City's legal interests are involved;
2) compile contracts, ordinances, resolutions, and other documents
necessary for the operation of City government.
3) Give written opinions to the Manager, Mayor and Council on questions
pertaining to the duties, rights, liabilities and powers of the City; and
4) such other duties as the City Council prescribe.
The office of the City Attorney also advises the various City departments
on legal matters pertaining to department policy and operations.
This budget reflects a very minor change - there is a small decrease (1.2%) in the
operations which is offset by an increase in personal services expenditures.
Statistics: Calendar Year 1995 1996
Complaints filed by City Attorney 36 39
Omnibus Hearings (Pre -Trial) 792 875
Jury Trials held 15 25
Bench Trials - parking tickets and cases carried over 374 382
Appeals 15 25
r-
'PROGRAM
i1 OF SERVICES
FUND: GENERAL 1000...
DEPARTMENT 404, ATTORNEY....
FUNCTION 411110
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services:
110 Salaries and Payroll costs
$111,338
$112,835
$114,176
$114,176
Total Personal Services
$111,338
$112,835
$114,176
$114,176
Maintenance & Operations:
210
Office Supplies
$564
$400
$400
$400
312
Postage
$372
$500
$500
$500
320
Printing
$0
$0
$0
$0
322
Books
$8,153
$7,500
$7,500
$6,500
335
Membership & Dues
$696
$800
$800
$800
345
Telephone
$397
$500
$250
$250
351
Legal Fees
$25
$200
$200
$100
373
School & Travel
$571
$1,500
$1,500
$1,500
Subtotal
$10,778
$11,400
$11,150
$10,050
TOTAL $122,116 $124,235 $125,326 $124,226
CITY OF KALISPELL
26
POSITION TITLE
City Attorney
Secretary *
Ass't City Attorney/
Prosecutor
Ass't City Attorney/contract
subtotal salaries:
Payroll taxes:
Fica/Medt
Unemployment tax
General Fund total for line item 110
***gam***
FY95/96 FY96/97 FY97/98
1 1 1
1 1 1
0.5 1
1
2.5 3 3
Other fund payroll costs include:
1996
1997
1998
Worker's comp.
$726
$1,112
$1,205
Health Insurance
$12,552
$12,552
$16,050
Retirement
$5,658
$8,592
$7,083
011t
$0
$436
$529
FY95/96
FY96/97
FY97/98
$48,581
$48,826
$48,826
$23,013
$23,013
$23,100
$15,035
$20,000
$33,043
$33,043
$750
$106,629 $104,882 $105,719
$4,927 $8,023 $8,087
$220 $367 $370
$111,776 $113,273 $114,176
•5013 V to•
.__...... .
FUND: GENERAL 1000..DEPT. 406, MUNICIPAL COURT... FUNCTION 410360
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services $81,860
$79,331
$86,452
$86,452
Maintenance & Operations $37,135
$31,750
$38,200
$37,000
Capital Outlay $2,695
$2,778
$0
$0
$121,690
$113,859
$124,652
$123,452
STATEMENT OF FUNCTION:
Our courts have been established as a forum where the parties in a dispute can present
their differences and obtain a solution. The system functions under the adversary
procedure where each party to the dispute presents his evidence and arguments in the
manner most beneficial to his position. It is essential for the proper operation of the
system that the trial or hearing be presided over by an impartial judge. The judge
must make certain that the proper law is applied and proper rules of evidence
and procedure followed.
The Court budget reflects an increase of 12.4 %. This increase is due to the increase in
personal services for the Judge and other court employees. Other increases are
directly due to the changes in organization and responsibility of the court system.
► r � r , i r ,
Line item detail: Municipal Court
215 Computer Supplies
The Court added this line item to cover the cost of printer supplies & $1,200 for
Software Upgrades.
351 Legal Fees/Jury Fees
The city hired a new full time assistant attorney in December 1997. The Court
has been on a brisk trial schedule to clean up the back log of pending trials.
The arrival of the full time attorney has decreased the pending jury cases by 50%.
The result has been an increase in legal fees. The defense attorneys are testing
the city attorney's policy to litigate rather than offer a plea to a lesser offense. The
Court requests the legal fees budget be increased to $15,000 and the jury/witness
fees be raised to $8,000.
r
213 Small Office Equipment
$1,200 to purchase Judge's desk that will accommodate a computer station.
m
�1 z 1 \ 1
FUND: GENERAL 1000..DEPT. 406, MUNICIPAL COURT... FUNCTION 410360 1
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services:
110 Salaries and payroll costs $81,547 $78,831 $85,952 $85,952
121 Overtime $313 $500 $500 $500
Total Personal Services $81,860 $79,331 $86,452 $86,452
Maintenance & Operations:
210
Office Supplies
$907
$1,000
$1,000
$1,000
213
Small Office Equip
$50
$1,000
$2,200
$1,000
215
Computer Supplies/Maint.
$0
$0
$1,450
$1,450
229
Other Supplies
$1,095
$600
$600
$600
312
Postage
$1,759
$2,200
$2,200
$2,200
320
Printing
$2,149
$2,000
$2,000
$2,000
335
Membership & Dues
$100
$300
$300
$300
345
Telephones
$333
$200
$300
$300
351
Legal Fees
$21,107
$9,800
$15,000
$15,000
354
Contract Services
$570
$3,100
$3,100
$3,100
363
Office Equipment Maint.
$0
$550
$550
$550
373
School & Travel
$1,192
$1,500
$1,500
$1,500
394
Jury & Witness fees
$7,873
$9,500
$8,000
$8,000
Total M&O
$37,135
$31,750
$38,200
$37,000
Capital Outlay
940
Equipment
$2,695
$2,778
$0
$0
TOTAL
$118,995
$113,859
$124,652
$123,452
PEI
G" "T410 to
1
FUND: GENERAL 1000..DEPT. 406, MUNICIPAL COURT... FUNCTION 410360
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
Judge elected* 1 1 $28,563 $27,731
Judge *Muni/Jul-Dec 1 $35,578 $17,789
Judge*Muni/Jan-Jun 1 1 $0 $20,000
Clerk II 1 1 $18,563 $19,795
Clerk of Court 1 $23,901 $23,901
Clerk I 1 1 1 $17,289 $18,521 $17,895
*1/2 Year Adjustments $6,945
subtotal salaries: 3 3 3 $35,852 $72,992 $79,583
Payroll taxes:
Fica/Medt $4,927 $5,584 $6,088
Unemployment tax $220 $255 $279
General Fund total for line item 110 $40,999 $78,831 $85,952
Other fiord payroll costs : 1996 1997 1998
Worker's comp. $604 $774 $844
Health Insurance $15,300 $15,300 $15,300
Retirement $4,409 $4,890 $5,332
Oflt $179 $365 $398
* Court changed mid -year from City Court to Municipal Court.
Salaries for Municipal Judge and Clerk of Court reflect actual salaries as of Jan Ist.
The dollar amount budgeted on the detail page includes 1 /2 year appropriation for those pay
increases. Therefore, prior year numbers do not match this personnel page.
* Salary for Municipal Judge next calendar year will be $40,000 beginning 1998.
im
PROGRAM
) , OF SERVICES
1 1VVV... AJLX 1 T1V...1 va.ia.,av I vi —.— va.v a+v -. .. 1
ACCOUNT
Personal Services
Maintenance & Operations
Capital Outlay
STATEMENT OF FUNCTION
ACTUAL
BUDGET
STAFF'S
MANAGER'S
FY96/97
FY96/97
Request 97/98
FY97/98
$99,859
$93,695
$94,960
$94,960
$7,824
$8,100
$11,200
$9,675
$0
$0
$20,000
$0
$107,683 $101,795 $126,160 $104,635
The responsibility of the Public Works Administration/Engineering Department
is to promote, design, construct,, maintain and administer the City's infrastructure.
These areas include streets, curb, sidewalks, traffic signals, signing, water
distribution, storm water drainage, sanitary sewer collection, wastewater treatment
and other public facilities that together constitute the physical plant upon which
the Kalispell economy depends.
The Public Works budget has a 2.8% increase. This increase is due to personnel services
increase and an increase in operations with no expenditures for Capital Improvements.
369 Radio Maintenance - $675
$550 - Purchase and installation of two-way radio in survey van
$125 - Maintenance of office radios
373 School & Travel - $1,500
$700 - APWA Conference for two
$500 - Continuing education requirements
$300 - Auto Cad instructor as needed basis
1,1101011�11 9 'ii
362 Equipment Maintenance - $525
$525 for replacement of handheld radios
373 School & Travel - $1,000
$700 - League of Cities Seminar for two
$100 - Continuing education requirements
$200 - Auto Cad instructor as needed basis
Capital Outlay - i 11b
$20,000 for replacement of 1985 GMC pickup for Construction Inspector
CITY OF r.
1101ROGRAM OF SERVICES
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services:
110
Salaries and payroll costs
$95,005
$91,695
$92,960
$92,960
121
Overtime
$4,854
$2,000
$2,000
$2,000
Total Personal Services
$99,859
$93,695
$94,960
$94,960
Maintenance & Operations:
210
Office Supplies
$1,635
$1,200
$1,000
$1,000
215
Computer Supplies
$520
$700
$300
$300
216
Computer Equipment
$1,105
$1,050
$1,000
$1,000
229
Other Supplies
$1,543
$1,600
$2,000
$2,000
241
Consumable Tools
$162
$500
$1,000
$1,000
312
Postage
$523
$600
$600
$600
320
Printing
$263
$500
$300
$300
331
Publication
$507
$200
$500
$500
335
Membership & Dues
$405
$250
$400
$400
345
Telephone
$212
$250
$250
$250
362
Equipment Maintenance
$0
$150
$675
$150
369
Radio Maint. & Supplies
$0
$100
$675
$675
373
School & Travel
$949
$1,000
$2,500
$1,500
Subtotal
$7,824
$8,100
$11,200
$9,675
Capital Outlay:
944
Vehicles
$0
$0
$20,000
$0
Subtotal
$0
$0
$20,000
$0
$107,683
$101,795
$126,160
$104,635
TOTAL
POSITION TITLE
FY95/96
***FTE***
FY96/97
FY97/98
FY95/96
***BUDGET***
FY96/97
FY97/98
Director/City Engineer *
0.25
0.25
0.25
$11,142
$11,532
$12,420
Design Tech/Proj Mgr. *
1.00
1.00
1.00
$36,096
$38,589
$38,589
Admin. Coord. *
0.25
0.00
0.00
$6,123
$0
$0
Construction Inspector
1.00
1.00
1.00
$24,565
$25,571
$25,376
Clerk II
0.50
0.50
0.50
$9,060
$9,689
$9,689
Surveyor Aide
1.00
0.00
0.00
$23,254
$0
$0
subtotal salaries
4.00
2.75
2.75
$110,240
$85,381
$86,074
Payroll taxes:
Fica/medt
$8,433
$6,532
$6,585
Unemployment tax
$386
$299
$301
General Fund total for line
item 110
$119,059
$92,211
$92,960
Other fund payroll costs:
1996
1997
1998
Workers Compensation
$5,920
$4,585
$4,622
Olft
$551
$427
S430
Health Insurance
$20,697
S14,713
$14,525
Retirement 6.7%
S7,386
S5,721
S5,767
Hourly wages for FY97 were based on 2096 hours; wages for FY98 will be for 2080 hours.
* Salaries for non -union personnel reflect actual salaries as of Jan lst. The dollar
amount budgeted on the detail page includes 1/2 year appropriation for those pay
increases. Therefore, prior year numbers do not match this personnel page.
1 011 to' •'
FUND: GENERAL 1000..DEPT 410..TRAFFIC SIGNS & SIGNALS ... 430264 1
ACTUAL BUDGET STAFF'S
ACCOUNT FY96/97 FY96/97 Request 97/98
Personal Services $57,853 $60,725 $60,283
Maintenance & Operations $17,214 $31,045 $27,500
Capital Outlay $500 $0 $21,700
$75,567 $91,770 $109,483
MANAGER'S
FY97/98
$60,283
$27,500
$3,500
$91,283
This division has the responsibility for determination of sign location, maintenance
of signs, striping of crosswalks and streets, maintenance of traffic signals and
placement of emergency signage when needed to provide the safe and orderly
passage of vehicles and pedestrians in the City of Kalispell. This division is
utilized for emergency traffic control and street blockage for parades and other
unique events.
This budget reflects a 4.4 % decrease in the operation budget but an increase in Capital
Outlay brings the overall budget decrease to an effective .5 % decrease.
CITY OF KALISPELL
36
241 Consumable Tools - $600
$ 350 - Head for pipe threader
$ 250 - Miscellaneous tools needed to perform duties
940 Machinery & Equipment - $3,500 requested
$ 3,500 - 2 tube traffic counters @ $1,750 each
Lei 012 IN11 of r,
241 Consumable Tools - $800
$600 - Portable Torpedo Heater
$200 - Miscellaneous tools needed to perform duties
940 Machinery & Equipment - $18,200
$ 3,200 - Cement mixer
$15,000 - Thermoplastic applicator for crosswalks, street painting, handicapped, etc.
IMNKIVR-N01"
M
111 to RIA 1'By V.111
FUND: GENERAL 1000..DEPT 410..TRAFFIC SIGNS & SIGNALS ... 430264 1
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services:
110 Salaries $54,732 $57,725 $57,283 $57,283
121 Overtime $3,121 $3,000 $3,000 $3,000
Total Personal Services $57,853 $60,725 $60,283 $60,283
Maintenance & Operations:
221
Safety Equip & Supplies
$762
$1,000
$500
$500
224
Janitorial Supplies
$225
$200
$250
$250
229
Other Supplies
$406
$500
$500
$500
241
Consumable Tools
$1,134
$3,245
$1,400
$600
242
Street Signs
$5,799
$8,000
$8,000
$8,000
243
Traffic Signals
$976
$2,500
$3,000
$3,000
245
Barricade Materials
$2,200
$2,000
$2,000
$2,000
341
Electricity
$1,514
$2,000
$2,100
$2,100
345
Telephone
$88
$50
$100
$150
354
Contract Services
$230
$6,000
$6,000
$6,000
362
Equipment Maintenance
$170
$500
$250
$1,000
366
Building Maintenance
$473
$500
$300
$300
369
Radio Maintenance
$213
$150
$200
$200
373
School & Travel
$169
$400
$400
$400
428
Paint Materials
$2,855
$4,000
$2,500
$2,500
Subtotal
$17,214
$31,045
$27,500
$27,500
Capital Outlay
940 Machinery & Equipment $500 $0 $21,700 $3,500
TOTAL $75,567 $91,770 $109,483 $91,283
CITY OF KALISPELL
r ` ZA.1171 ` ZZI 01
r
100105,11i 1i �� iii iim 1811DI,
FUND: GENERAL 1000..DEPT 410..TRAFFIC SIGNS & SIGNALS ... 430264
***FTE***
***BUDGET***
POSITION TITLE
FY95/96 FY96/97 FY97/98
FY95/96 FY96197
FY97/98
Traffic Sign Tech
1 1 1
$26,332 $27,353
$27,144
Traffic Sign Tech
1 1 1
$25,084 $26,096
$25,896
subtotal salaries:
2 2 2
$51,416 $53,449
$53,040
Payroll taxes:
Fica/Medt.
Unemployment tax
General Fund total for line 110
Other fund payroll costs include:
Worker's Comp.
Oflt.
Health
Retirement
1996
1997
1998
$3,637
$2,870
$2,848
$250
$267
$265
$9,708
$9,950
$9,950
$3,445
$3,581
$3,554
$3,933
$180
$55,529
$4,089
$187
$57,725
Hourly wages for FY97 were based on 2096 hours; wages for FY98 will be for 2080 hours.
m
1*414W,31101" r ♦ r
FUND: GENERAL 1000...DEPARTMENT 410... CENTRAL GARAGE ... 431330 1
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services
$87,405
$86,005
$86,660
$86,660
Maintenance & Operations
$212,948
$217,450
$198,650
$196,425
Capital Outlay
$4,849
$4,800
$14,500
$0
$305,202
$308,255
$299,810
$283,085
STATEMENT OF FUNCTION:
The Central Garage is responsible to maintain city vehicles and equipment in the
safest, most efficient and dependable condition possible at the lowest cost per mile
or hour with the least amount of downtime to each department. An extensive record
keeping system of repairs and maintenance is kept and recommendations are provided
to insure the city is receiving cost effective use of vehicles and equipment.
This budget is decreased by 8.2 % with reductions in operations and capital outlay.
An $8,500 reduction in tires, $15,550 decrease in contract services and $4,800
decrease in machinery and equipment make up the decrease.
Line Item Detail: CENTRAL GARAGE
Consumable Tools - $1,500
$800 - Tap & Die sets, Metric, USS, Standard, Fine - needed to perform repairs
$700 - Air chucks, welding rod, etc.
Radio Equipment - $525
$525 for replacement of handheld radios
UNFUNDED - Machinery & Equipment
$14,500 - Drive on hoist
m
FUND: GENERAL 1000... DEPARTMENT 4 10 ... CENTRAL GARAGE ... 431330 1
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services:
110
Salaries and payroll costs
$84,378
$84,005
$84,660
$84,660
121
Overtime
$3,027
$2,000
$2,000
$2,000
Total Personal Services
$87,405
$86,005
$86,660
$86,660
Maintenance & Operations:
210
Office Supplies
$430
$300
$500
$500
221
Safety Equip & Supplies
$673
$800
$500
$300
229
Other Supplies
$2,546
$2,000
$2,000
$2,000,
231
Gas and Oil
$43,228
$38,500
$40,000
$45,000
232
Motor Vehicle Parts
$61,115
$65,000
$65,000
$65,000
233
Tires
$23,352
$28,500
$20,000
$20,000
238
Filters
$4,282
$4,000
$4,500
$4,500
241
Consumable Tools
$4,071
$4,300
$1,500
$1,500
322
Books
$292
$300
$500
$500
341
Electricity
$2,763
$3,500
$3,650
$3,000
342
Water
$392
$700
$700
$400
344
Natural Gas
$5,416
$5,000
$5,200
$5,200
345
Telephone
$20
$100
$150
$50
354
Contract Services -repairs
$53,526
$53,050
$50,000
$45,000
360
Contract Services- Fuel Tanks
$7,540
$7,500
$0
$0
362
Equipment Maint
$1,108
$1,300
$2,500
$1,000
366
Building Maint
$1,957
$2,000
$1,000
$1,000
369
Radios
$50
$0
$0
$525
373
School & Travel
$187
$600
$600
$600
388
Medical Services
$0
$0
$350
$350
Subtotal M&O
$212,948
$217,450
$198,650
$196,425
Capital Outlay:
940
Machinery & Equipment
$4,849
$4,800
$14,500
$0
Subtotal
$4,849
$4,800
$14,500
$0
TOTAL
$305,202
$308,255
$299,810
$283,085
m
r r;
FUND: GENERAL 1000...DEPARTMENT
410...
CENTRAL GARAGE ... 431330
***FTE***
***BUDGET***
POSITION TITLE FY95/96 FY96/97
FY97/98 FY95/96
FY96/97
FY97/98
Foreman 1
1
1
$25,834
$26,745
$26,541
Mechanic/Service lube 2
2
2
$48,215
$51,038
$50,648
Tool Allowance
$1,200
subtotal salaries: 3
3
3
$74,049
$77,783
$78,389
Payroll taxes:
Fica/Medt $5,554 $5,950 $5,997
Unemployment tax $260 $272 $274
General Fund total for line item 110 $79,863 $84,005 $84,660
Other fund payroll costs
Workers Compensation
Olft
Health Insurance
Retirement 6.7%
1996
1997
1998
$3,976
$4,177
$4,209
$370
$389
$392
$15,660
$16,050
$15,300
$4,961
$5,211
$5,252
Hourly wages for FY97 were based on 2096 hours; wages for FY98 will be for 2080 hours.
N t a I D, VIV
FUND: GENERAL 1000... 412, CITY HALL... FUNCTION 411230
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services
$3,420
$0
$11,848
$11,848
Maintenance & Operations
$81,829
$93,879
$79,600
$79,600
TOTAL
$85,249
$93,879
$91,448
$91,448
1 • t
City Hall budget provides for the building maintenance and janitorial services
for the City hall complex. The City contracts for janitorial services at this time.
We recommend a change to a maintenance/cleaning person on staff when the present
contract expires November 30, 1997. We have numerous maintenance items that are
not being done because we have no one available to do these projects.
The older part of City Hall has no alarm system for fire protection. We should
include a smoke alarm system that is tied into the alarm system from the newer
building at a cost of $1,500.
The City Hall budget reflects a slight decrease in expenditure of 2.5% This is due to
a decrease in the contract services with the switch to a part-time janitor employee.
i
FUND: GENERAL 1000... 412, CITY HALL... FUNCTION 411230
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services:
110
Salaries
$3,420
$0
$11,848
$11,848
$3,420
$0
$11,848
$11,848
Maintenance & Operations:
213
Small Office Equipment
$1,253
$1,000
$1,000
$1,000
224
Janitorial Supplies
$2,071
$2,000
$2,000
$2,000
241
Consumable Tools
$98
$1,000
$1,000
$1,000
341
Electricity
$19,114
$22,000
$22,000
$22,000
342
Water
$2,200
$2,500
$2,500
$2500
344
Natural Gas
$15,757
$15,500
$16,000
$16,000
354
Contract Services
$16,709
$22,500
$8,000
$8,000
362
Equipment Maintenance
$6,433
$6,343
$6,600
$6,600
366
Building Maintenance
$18,194
$21,036
$20,500
$20,500
Total M & O
$81,829
$93,879
$79,600
$79,600
TOTAL
$81,829
$93,879
$91,448
$91,448
Loll
ER
I FUND: GENERAL 1000.... DEPARTMENT 413, POLICE.... FUNCTION 420140 I
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services
$1,204,624
$1,222,161
$1,284,887
$1,284,887
Maintenance & Operations
$98,010
$97,800
$96,400
$96,400
Capital Outlay
$28,200
$28,200
$64,000
$61,700
Transfer to 2916 Fund $12,785 $12,785 $10,000 $10,000
Drug Grant City Match
$1,343,619 $1,360,946 $1,455,287 $1,452,987
STATEMENT OF FUNCTION:
To provide police services, while maintaining the peace and good order, in the following
* Crime Prevention
* Police Activities
* Criminal Investigation Services
* Traffic Services
* General Service Assistance
* Youth and Adult Educational Services
The department function is a first - line response team, investigative team, and prevention
and intervention team for a variety of situations: crimes, accidents, disputes, disasters, fires,
and enforcement of Federal, State and Local laws . The department provides educational
services to school children, adults, businesses, the community and others on a variety of
topics. The department also provides DARE, K-9 education, community services,
neighborhood watch and community policing services.
In 1996, the department handled a record number 18,616 calls for service. This is a
36% increase since 1994 (13,695). The detective division cleared 201 of 232 felonies (87%).
Other statistics reveal the high level of police activity during the past year.
1,835
- Adult Arrests
131
- Warrants
848
- Juvenile Arrests
704
- "On Scene" Accident Investigations
5,539
- Citations
602
- "After the Fact" Accident Investigations
Activities in all divisions of the department continue to increase.
This budget has been increased by 6.7 %. This is due to a 5.1 % increase in Personal Services
as provided by the existing Union Contract and a 218 % increase in Capital Outlay funding.
M
110 Salaries -(Increase of $5,300) Fill-in dispatcher. Our dispatchers processed a total of
18,616 calls in 1996. This is 36% increase over the 13,695 calls of 1994. The additional calls
also required a corresponding increase in typing and filing duties. During the same time the
number of warrants handled by dispatch has doubled.
To help put our situation in perspective, Flathead County has 10 dispatchers to handle
approximately 15,000 calls compared to our 5 dispatchers that handle 18,000 + calls.
Additionally our dispatchers type officer's reports and enter a considerable amount of data into
our computer every shift.
We are not asking for any additional FTE, but we are requesting an increase in our part time fill-
in dispatchers to help our coverage during peak periods. Cost savings would be realized since
part time employees need not be provided with health care insurance or sick leave and are paid
"straight time" .
ITEM 120 - Local Traffic Safety Project Grant - ($9,900) Highway traffic safety grant for
extra efforts to facilitate underage DUI, minors in possession and illegal purchase and
sale of alcohol.
ITEM 121- OVERTIME:
It is necessary to increase our overtime budget $5,000. The city court has more than doubled
the hours necessary for officers to testify in court.
It is requested that the City continue funding participation in the DUI Task Force Program at the
same level as last four years. We are proud to note that we have consistently made the largest
number of DUI arrests of all participating law enforcement agencies in our area.
ITEM 123 - DUI TASK FORCE:
This is re -instatement funding from the State routed back to the City via the DUI Task Force.
363 - Office Equipment Maintenance - Increased $3,500 due to transfer from line item 362
plus and increase of $1,500 to cover software and maintenance service from vendor.
CAPITAL OUTLAW:
940 MACHINERY c& EQUIPMENT
940 - Recording Equipment - Interview Roo (As mandated by Montana Supreme Court).
r
CAPITAL OUTLAW, con't:
940 Video Camera Security (City all/Police Department)
The ability to monitor by video the front lobby and the rear alley of the police station is essential
to maintaining consistent, round-the-clock security. The current system is in excess of ten years
old and is antiquated and in need of repair. Replacement of some of the hardware will allow for
better picture quality and for better field of view. A number of violent incidents have occurred
in the lobby and in the alley adjacent to the police station. Updating video monitoring
capabilities will allow for increase officer and citizen safety.
941 POLICE EQUIPMENT -Radar Guns
The department needs to continue replacing radar units at a rate of one per year. The units are
used on a daily basis which subjects them to considerable wear and tear. The older units need to
be constantly sent away for repair, taking them out of service.
944 VEHICLES & RELATED EQUIPMENT:
944 Police Vehicle Radios
Several of the present patrol vehicle radios are so old that they are at point of not being cost
effective. Due to continuous down time for maintenance our patrol vehicles are off routine
patrol creating loss of visibility. We initiated a systematic replacement program and only need
1 radio this year and 1 next year to complete our replacement program.
944 Vehicle Light Ears
The department continues upgrading vehicle light bars. The light bars are used many times each
day for traffic stops, accident scenes, and responding to emergency situations. It is imperative
that they are reliable and is of a superior design so that they lessen the departments liability and
increase the officers and public safety. The replacement (1) light bar this year and (1) next
year will complete our replacement program.
944 VEHICLES
The department has not been able to maintain it's normal replacement schedule for patrol and
staff vehicles over the past few years. The department attempts to replace patrol vehicles at a
rate of two (2) per year. During the prior two (2) Fys (95-96 and 96-97) we replaced only one
patrol vehicle. Currently there are two staff cars that have over 100,000 miles of service and are
in excess of fourteen (14) years old. The department is attempting to avoid a large capital
outlay for several vehicles in one year, as the Sheriffs Office experienced a few years ago, by
maintaining an annual replacement schedule. The current patrol car replacement model has in
excess of 96,500 miles and is a 1990 model.
04 ■
1 i31■ I,
■
In an attempt to maximize vehicle service and to reduce the long-term annual capital outlay per
vehicle the department will purchase utility vehicles for patrol. The utility vehicles are built on
truck frames and have a greater usable patrol life expectancy than the current police package
car frame patrol vehicles. The initial utility vehicle purchased will be four wheel drive to
maximize efficiency. Additional replacements will be ordered in the two wheel drive police
package format. A second four wheel drive model will be obtained in the third FY (99-2000).
The other utility vehicle patrol cars will be two wheel drive versions.
Though the utility vehicles initially have a higher cost of about $4,500 (forty-five hundred
dollars) in the four wheel drive model over the patrol car package price, their usable life
expectancy is two years more than that of the patrol cars currently being utilized. This will
result in a net savings of more than $2,000 (two thousand dollars) per vehicle per FY in capital
outlay. The average capital outlay is about $8,000 (eight thousand dollars) per car per FY.
The average capital outlay for the utility package is expected to be less than $6,000 (six
thousand dollars) per car per FY.
The department will purchase one four wheel drive utility vehicle and one staff car this
FY (97-98). The expense of a staff car is significantly less than that of a marked patrol vehicle.
The two wheel drive version of the utility model is less expensive than the four wheel drive
model. The second staff car will be replaced in the third FY(99-2000). Following the
replacement of the two 1983 model staff cars there will not be a need to replace staff cars on an
annual basis for a period of years as the remaining current models have relatively low miles and
are in good condition.
The department's portable radios are approximately 6 years old. We need to continue replacing
these radios at a rate of two per year so that officer safety will not be compromised by
unreliable equipment.
1"01atria1301r
99 OfTee Copier
Our present copier was purchased in 1993. It presently have over 185,000 copies and is
beginning to have maintenance and reliability problems. Our maintenance contract is covering
the many ongoing repairs, however they are only available M-F, 8-5 for repairs under the
maintenance agreement.
MISMITS-111'r-A
FUND: GENERAL 1000.... DEPARTNIENT 413, POLICE.... FUNCTION 420140
ACTUAL
BUDGET
STAFFS
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services:
110
Salaries and payroll costs
$1,121,894
$1,123,881
$1,171,707
$1,171,707
112
Severance -retirement
$8,756
$21,000
$21,000
$21,000
120
Hwy Safety Enf. Grant/Overtime
$0
$0
$9,900
$9,900
121
Overtime
$44,816
$45,000
$50,000
$50,000
122
DUI Overtime
$13,833
$15,000
$15,000
$15,000
125
DUI Task Force
$11,280
$11,280
$11,280
$11,280
124
Special Traffic Enforcement
$4,045
$6,000
$6,000
$6,000
Total Personal Services
,
Maintenance & Operations:
210
Office Supplies
$3,500
$3,500
$3,500
$3,500
220
Investigative Supplies
$6,452
$6,500
$6,500
$6,500
221
Safety Equipment
$6,922
$7,000
$7,000
$7,000
223
Canine Supplies
$1,597
$1,500
$1,500
$1,500
227
Ammo & Supplies
$3,008
$3,000
$3,000
$3,000
228
Patrol Car Supplies
$5,056
$5,000
$5,000
$5,000
229
Other Supplies
$5,996
$6,000
$6,000
$6,000
230
D.A.R.E. Supplies
$5,037
$5,000
$5,000
$5,000
312
Postage
$1,042
$1,200
$1,300
$1,300
320
Printing
$4,941
$5,000
$5,000
$5,000
335
Membership Dues
$1,183
$1,200
$1,200
$1,200
345
Telephone
$3,820
$4,000
$4,000
$4,000
354
Shelter/Animal :Vet. Treatment
$5,007
$5,000
$2,000
$2,000
362
SRT Support/Computer Maint.
$5,296
$5,000
$3,000
$3,000
363
Office Equip Maintenance
$5,199
$5,000
$8,500
$8,500
369
Radio & CJIN( Dept.Justice)
$10,044
$10,000
$10,000
$10,000
373
School & Travel
$14,336
$14,000
$14,000
$14,000
374
LETN Training
$4,656
$4,700
$4,700
$4,700
380
Training Supplies
$3,648
$3,500
$3,500
$3,500
391
Prisoners Medical Treatment
$1,142
$1,200
$1,200
$1,200
392
Prisoners Room & Board
$128
$500
$500
$500
Total Maintenance & Operations
827 *Transfer to Drug Fund $12,785
con't.
$12,785 $10,000 $10,000
iMf
PROGRAM OF SERVICES
EXPENDITURE ®c 0t
FUND: GENERAL 1000.... DEPARTMENT 413, POLICE.... FUNCTION 420140
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
CAPITAL OUTLAY:
940 Machinery & Equipment
Recording Equipment
$0
$0
$1,500
$1,500
Video Security City Hall
$0
$0
$3,500
$3,500
941 Police Equipment
Radar Gun
$1,400
$1,400
944 Vehicles
Patrol Car (1 '96),(1'97), (2'98)
$26,800
$24,000
$45,500
$45,500
Car Radio (1'96) (1'97) (1 '98)
$0
$2,800
$2,800
$2,800
1 Vector Lt. Bar
$0
$0
$1,600
$1,600
949 Capital Outlay
Portable Radios (6 each-'98)
$1,400
$1,400
$1,700
$5,400
Office Copier
$0
$0
$6,000
$0
Subtotal Capital Outlay
TOTAL
F
1 9 r o
FUND: GENERAL, 1000.... DEPARTMENT 413, POLICE.... FUNCTION 420140
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
*Chief
1
1
1
$50,492
$51,754
$51,754
*Assistant Chief
1
1
1
$45,941
$45,941
$45,941
* Lieutenants
2
2
2
$83,320
$85,402
$85,402
***Detectives
2
2
2
$72,883
$76,292
$78,863
***Sergeant II
1
1
1
$39,262
$40,814
$42,423
***Sergeants
5
5
5
$180,336
$187,113
$195,557
***Patrolmen
13
13
13
$389,435
$405,488
$422,781
Clerk II
1
1
1
$19,920
$21,152
$21,152
Dispatcher trainer
1
1
1
$21,226
$22,050
$22,041
Dispatchers
4
4
4
$77,910
$81,203
$81,168
Animal control
1
1
1
$25,049
$25,871
$25,863
*Departmental Secretary
1
1
1
$21,195
$21,195 "
$21,725
Fill -In Dispatcher
$7,000
$7,000
$12,300
Pager Pay -Animal Control
$600
$600
$600
Pager Pay -police
$0
$7,800
$7,800
**Uniform allowance
$2,400
$2,400
$2,400
Dispatch Sunday/Holiday pay
$2,000
$2,000
$2,000
Fica/medt
$19,107
$20,706
$21,190
Unemployment compensation
$3,493
$3,864
$4,022
Comptime buyout
$16,080
$16,080
$16,724
Comptime buyout - AFSCME
$0
$0
$10,000
Total 110 line item$1,171,707
Other fund payroll costs
Health Insurance
PERD 6.7%
Police Retirement 14.36%
Workman's Comp /oflt
1996 1997 1998
5155,256 5159,610 5163,210
511,597 510,642 513,159
S 118,653 S 131,400 S 132,503
562,209 546,315 553,781
AFSCME Union contract being negotiated. Not funded here.
* Salaries for non -union personnel reflect actual salaries as of Jan lst. The dollar
amount budgeted on the detail page includes 1/2 year appropriation for those pay
increases. Therefore, prior year numbers do not match this personnel page.
** Uniform allowances for Chief Clark, Ass't Chief Hossack, & Lieutenants Hahn &
Brown are paid in August of each year & rolled into their base pay one month only.
*** K.P.A. contract provides for a minimum of 3% or the CPI-U western addition
for the month of June. The June numbers won't be available until September.
FUND: GENERAL 1000... DEPARTMENT 416, FIRE..FUNCTION 420400 1
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services
$773,927
$772,906
$816,872
$816,872
Maintenance & Operations
$28,337
$29,715
$28,665
$28,665
Capital Outlay
$0
$62,397
$165,698
$64,397
$802,264
$865,018
$1,011,235
$909,934
The primary mission of the Kalispell Fire Department is the protection of life and
property in the City of Kalispell, and to provide the best possible emergency medical
care to the people of the Kalispell area.
We strive through fire safety education and fire code enforcement to reduce
the number of fires and accidents within our community. We know when ever
there is a fire, property is being lost or damaged and there is a potential for
injury or even loss of life. Our goal is to educate anyone interested on the
dangers of unsafe practices and to be there to help when things go wrong for them.
The Fire budget reflects a 5.1 % increase due to a 5.6% increase in personal services
costs and a small decrease in M & O costs. Personnel costs are dictated by the
union contract. There have been two retirements in the last year that have created
position movements within the department.
The recommended budget does not include funds for capital equipment replacement
of vehicles. Although it is the intent of the City Council to budget for a Fire Truck,
in order to balance the budget and have a safe level of cash carryover for operating
purposes, we cannot recommend this expenditure. The voters will be requested to
approve a 5 mill, 2 year levy for the Fire Truck in the November 1997 election.
A3
STATEMENT OF FUNCTION: con't.
The department answered 190 fire calls in 1996. Five of these were general alarms,
with an average of 14 men returning from off -duty. This compares with 236 calls in
1995 and 12 general alarms. Estimated fire loss for 1996 was $221,600 compared to
$162,900 for 1995.
Another responsibility of the department is to provide quality emergency medical
services for the people living and visiting in the Flathead Valley. Providing this
service takes up about 70% of our time and also requires many hours of training.
All firefighters were recertified in C.P.R. and defibrillation training was conducted.
The fire department is very proud to announce that 8 of our firefighters are now
paramedics. The paramedic course took about 1 1/2 years to complete, with about
950 hours of training per man devoted to clinical and classroom study. All department
members were involved in approximately 3250 man hours of training during 1996.
Most fire departments provide emergency medical services within the city or district
limits with taxpayer supported equipment and personnel. These personnel respond
and stabilize the patient until the arrival of an ambulance that transports and bills the
patient. We are able to do this transporting with user fee supported ambulances,
thus getting paid for the same response. We also have 4 C.P.R. instructors within
the department that are able to keep us certified in C.P.R. as well as instruct members
of other departments and the public. In 1996 we made 1884 responses with our
ambulances compared with 1873 in 1995.
Line item detail: Fire Department
940 Equipment - $2,000
$2,000 Fire communication system for Engine #1. This is a safety item for our personnel
and a device to allow them to do their job more efficiently.
942 Fire Truck Replacement - $62,397
$62,397 Fire Truck amount reappropriated from last year (Carryover)
UNFUNDED:
942 Fire Truck Replacement - $81,301
$81,301 is the amount needed for both this year and the following year to purchase
a new fire truck expected to cost $225,000.
944 Vehicles $20,000
$20,000- requested to replace the Fire Marshal's vehicle which is a 1984 GMC pickup.
This vehicle is used for emergency response and the transport of rescue equipment and
personnel. Mileage is unknown due to speedometer change.
IX-111 a-M 2
m
1 ON f310113 V Ir
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT FY96/97
FY96/97
Request 97/98
FY97/98
110 Salaries $726,918
$734,236
$788,372
$788,372
112 Salaries Retirement $37,777
$25,670
$15,500
$15,500
121 Overtime $9,232
$13,000
$13,000
$13,000
Total Personal Services
Maintenance & Operations:
210 Office Supplies
213 Small Office Equip
215 Computer Supplies
219 CPR Supplies
221 Safety Equipment
231 Gas & Oil
232 Motor Vehicle Parts
241 Consumable Tools
312 Postage
320 Printing
322 Books
331 Publications & Filing Fees
333 Subscript/Fire Codes Update
335 Membership & Dues
345 Telephones
354 Contract Service -Fuel Tank
362 Equipment Maintenance
365 Fire Hazard Control
369 Radio Equip.& Maintenance
373 School & Travel
380 Training Materials
388 Medical Services
399 Laundry Services
Subtotal
$773,927 $772,906 $816,872 $816,872
$240
$250
$250
$250
$342
$400
$400
$400
$15
$200
$200
$200
$23
$150
$150
$150
$0
$0
$6,000
$4,000
$1,236
$2,000
$2,000
$2,000
$193
$200
$200
$200
$5,459
$5,500
$0
$2,000
$201
$275
$300
$300
$523
$600
$600
$600
$0
$150
$150
$150
$0
$0
$75
$75
$596
$400
$550
$550
$330
$350
$300
$300
$511
$600
$600
$600
$3,000
$3,000
$0
$0
$3,050
$3,000
$3,000
$3,000
$600
$500
$700
$700
$2,075
$2,000
$2,000
$2,000
$2,605
$2,600
$3,600
$3,600
$1,329
$1,500
$1,500
$1,500
$5,572
$5,640
$5,640
$5,640
$437
$400
$450
$450
$28,337
$29,715 $28,665 $28,665
m
f
FUND: GENERAL 1000... DEPARTMENT 416, FIRE..FUNCTION 420400
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
Fire Chief *
0.5
0.5
0.5
$25,061
$25,687
$25,687
Asst. Fire Chief *
0.5
0.5
0.5
$22,934
$22,971
$22,971
Fire Marshal
1
1
1
$41,442
$43,020
$44,695
Training Officer
1
1
1
$40,323
$41,842
$43,463
Captain
3
3
3
$118,365
$122,979
$127,437
Lieutenants
4
4
4
$145,497
$151,821
$152,475
Firefighters
10
10
10
$302,897
$318,702
$364,155
Temp Rank Adj
$1,000
$1,000
$1,000
subtotal salaries: 20
Payroll taxes:
Medt
Unemployment tax
General Fund total for line item 110
Other fund payroll costs include:
Worker's Comp.
Oflt
Health Insurance
Retirement
20 20 $697,519 $728,022 $781,883
$3,035
$3,307
$3,753
$2,435
$2,548
$2,737
$702,989
$733,877
$788,372
1996
1997
1998
$28,000
$36,448
$35,419
$3,000
$3,674
$3,909
$95,256
$95,256
$103,250
$113,250
$105,521
$112,238
$241,502 $242,896 $256,815
* Salaries for non -union personnel reflect actual salaries as of Jan 1st. The dollar
amount budgeted on the detail page includes 1/2 year appropriation for those pay increases.
Fi
FUND: GENERAL 1000..DEPT 421, STREET DEPT... FUNCTION 430240 1
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services
$100,855
$117,411
$116,596
$116,596
Maintenance & Operations
$201,143
$187,281
$208,700
$133,700
Capital Outlay
$2,694
$0
$163,000
$25,000
$304,692
$304,692
$488,296
$275,296
STATEMENT OF FUNCTION:
The function of the street department is to maintain Kalispell platted streets,
alleys, and public right-of-way areas. The funds provided to this division are used
to finance salaries for personnel engaged in maintenance activities such as surface
sealing, patching, crack sealing and utility cut repair. These employees also
assist in operational activities such as street sweeping, sanding, flushing, leaf
pick-up, snow plowing, snow removal and de-icer application.
This budget account is decreased by 9.6%. This is due to a decrease in personnel
service, a large decrease in operations due to a $75,000 (46.9%) decrease in the
overlay and chipseal program.
229 Other Supplies $3,200
Uniforms $2,000 included in the above
360 Contract Labor/Maintenance - $37,000
$17,000 - Paving at City Shops, City Ordinance requires that all parking lots
be paved for dust abatement.
$20,000 - Contract laborers for crack sealing, leaf pickup and snow removal
368 Overlay & Chipseal - $85,000
$85,000 - Overlay Project - Estimated cost is $5,000/block
944 Vehicles - $25,000
$25,000 - 3/4 ton 4x4 pickup needed for plowing (to replace 1973 GMC 1/2 ton)
l 101 IN 13 Oil
368 Overlay & Chipseal - $75,000
75,000 - Overlay Project - Estimated cost is $5,000/block
940 Machinery & Equipment - $100,000
$100,000 - Grader to replace 1950 Cat grader
Machinery & Equipment - $38,000
$38,000 - Snow Blower to attach to a loader for more efficient snow removal
0114,w 31131 1 `
FUND: GENERAL 1000..DEPT 421, STREET DEPT... FUNCTION 430240
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services:
110 Salaries
121 Overtime
Total Personal Services
Maintenance & Operations:
215 Computer Supplies
221 Safety Equip/Supplies
224 Janitorial Supplies
229 Other Supplies
241 Consumable Tools
341 Electrical
342 Water
345 Telephones (pagers)
360 Contract Labor/Maint.
366 Building Maintenance
368 Overlays & Chipseal
369 Radio Equipment & Maint.
373 School & Travel
Subtotal
Capital Outlay:
910 Land acquisition
940 Machinery & Equipment
944 Vehicles
Subtotal
$94,935 $109,411 $108,596
$5,920 $8,000 $8,000
$100,855 $117,411 $116,596
$1,258
$6,525
$434
$1,500
$303
$400
$1,095
$1,000
$1,496
$1,000
$1,963
$2,200
$392
$500
$167
$50
$9,987
$10,856
$1,500
$1,500
$181,066
$160,000
$1,125
$1,400
$357
$350
$201,143 $187,281
$2,694
$0 $0
$0 $0
$2,694 $0
$1,000
$1,500
$400
$3,200
$1,000
$2,250
$600
$50
$37,000
$500
$160,000
$700
$500
$108,596
$8,000
116,596
$1,000
$1,500
$400
$3,200
$1,000
$2,250
$600
$50
$37,000
$500
$85,000
$700
$500
8,700 $133,700
$138,000
$25,000
$163,000
$0
$25,000
$25,000
TOTAL $304,692 $304,692 $488,296 $275,296
12019Z►MDTXMI101a N
FUND: GENERAL 1000..DEPT 421, STREET DEPT ... FUNCTION 430240
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
Superintendent *
0.25 0.25 0.25 $9,267
$9,499
$9,499
Working Foreman
0.5 0.5 0.5 $13,288
$13,740
$13,635
Equip Operators **
4 3 3 $99,382
$78,161
$77,418
Truck Driver **
1 0 0 $26,017
$0
$0
subtotal salaries: 5.75 3.75 3.75
Payroll taxes:
Fica/Medt.
Unemployment tax
General fund total for line item 110
Other fund payroll costs :
1996
1997
1998
Workers Compensation
$10,408
$5,425
$5,400
Olft
$750
$505
S503
Health Insurance
$28,551
$15,588
S18,563
Retirement 6.7%
S7,386
S6,794
$6,737
$147,954 $101,400 $100,552
$11,291 $7,757 $7,692
$518 $355 $352
159,763 $109,512 $108,596
* Salaries for non -union personnel reflect actual salaries as of Jan 1 st. The dollar
amount budgeted on the detail page includes 1/2 year appropriation for.those pay
increases. Therefore, prior year numbers do not match this personnel page.
** Two positions funded out of Special Street Maintenance Funds this year.
Hourly wages for FY97 were based on 2096 hours; wages for FY98 will be for 2080 hours.
MYS-Irell
1000.DEP
ACTUAL BUDGET STAFFS MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services $187,110 $189,904 $195,002 $195,002
Maintenance & Operations $42,559 ' $41,487 $59,737 $58,737
Transfer to ISTEA $0 $0 $5,008 $5,008
Capital Outlay $68,463 $68,500 $130,000 $30,000
$298,132 $299,891 $389,747 $288,747
STATEMENT OF FUNCTION:
Kalispell's Parks have developed into sites that people want to frequent. Usage at all our
facilities is increasing at a very high rate "due" to higher levels of maintenance, scheduled
improvements, and the growing population. This year we have added new Park sites at Green
Briar and Central School. The requests for 1997-98 were kept on the relative same level as
previous years, although we are experiencing a significant rise in usage. Annual cost per acre
of maintenance is still far below the State and regional levels. However, our programs seem
to be making headway with substantial improvements to trails.
The Park's budget has been reduced by 3.7% with the major reduction coming in the
machinery and equipment budget. Capital improvements include only Woodland Park
improvements for the lagoon stabilization and replacement of 4 pavilions. Phase III of
the Lawrence Park improvements and equipment replacement will need to be delayed.
Line Item Detail:
341 - Electricity - increase in utilities to cover security lighting at Woodland Park.
344 - Natural Gas - increase in utilities due to the installation of natural gas to the Ice
Rink Warming House.
354 - Contract Services - $3,000
Tennis Maintenance Agreement - $1,000
Depot Park Security Services - $ 600
Montana Conservation Corp - $1,400
354 - Montana Department of Transportation $6,000
Entrance to City.
364 - Landscaping & Trees - $3,500 ( 10 trees).
369 - Radio Maintenance - $1,050 - Radio repair of older radios & replacement.
430 -Wood products $2,350 - Repair of picnic tables and replacement of frames.
937 - Woodland Park Improvements - $30,000
$10,000 - Stabilize lagoon edges, upgrading irrigation.
$20,000 - Upgrading Pavilions. Replace four (4) small picnic pavilions along
Woodland Park Lagoon.
934 - Lawrence Park ($30,000) - continued improvement to Phase III of the
Lawrence Park Master Plan: Playground, Volleyball, Basketball, Interpretive
Trail Work. Note: Park's in Lieu Fund 2210 will use $10,938 for improvements.
940 - Capital Equipment ($70,000) -
(1) - Vehicle replacement (1984 Ford Courier) for parks crew ($12,000).
(2) - Replacement mower 72" cut out front rotary replaces 1984 unit, with
optional snow blower attachment ($22,000).
(3) - Compact Tractor Backhoe for landscape and irrigation work ($36,000).
CITY OF KALISPELL
63
ACCOUNT
Personal Services:
110 Salaries and payroll costs
121 Overtime
Total Personal Services
Maintenance & Operations:
210 Office Supplies
213 Small Office Equipment
224 Janitorial Supplies
229 Other Supplies
241 Consumable Tools
312 Postage
320 Printing
333 Subscriptions
335 Membership & Dues
337 Advertising
341 Electricity
344 Natural Gas
345 Telephones
354 Contract Services/Tennis/Depotark
354 Contract Services -MDOT
356 Consultants
362 Equipment Maintenance
364 Landscape & Trees
366 Building Maintenance
369 Radio Maintenance
Subtotal
ACTUAL BUDGET STAFF'S MANAGER
FY96/97 FY96/97 Request 97/98 FY97/98
$180,166
$185,904
$189,502
$6,944
$4,000
$5,500
$187,110
$189,904
$195,002
$189,502
$5,500
$195,002
$938
$947
$947
$947
$1,248
$800
$800
$800
$1,188
$1,300
$1,500
$1,500
$7,218
$7,000
$7,000
$7,000
$972
$1,000
$2,000
$2,000
$521
$750
$750
$750
$944
$500
$500
$500
$323
$200
$200
$200
$170
$190
$190
$190
$452
$500
$500
$500
$6,167
$3,600
$5,000
$6,000
$2,835
$2,250
$5,000
$4,000
$937
$800
$800
$800
$3,191
$3,000
$3,000
$3,000
$0
$0
$6,000
$6,000
$0
$2,000
$2,000
$1,000
$1,953
$2,000
$2,000
$2,000
$1,116
$1,500
$3,500
$3,500
$2,322
$2,500
$3,500
$3,500
$440
$500
$1,050
$1,050
$32,935
$31,337
$46,237
$45,237
9 NO 1 1 fill1
FUND:GENERAL I000.DEPARTMENT 436, PARKS.FUNCTION 460430
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Maintenance & Operations, con't:
373
School & Travel
$1,888
$2,000
$2,000
$2,000
380
Training Material
$140
$150
$150
$150
388
Medical services
$0
$0
$500
$500
395
Equipment Rental
$712
$1,000
$1,000
$1,000
420
Metal Products/Fencing
$357
$1,500
$2,500
$2,500
430
Wood Products/Picnic Tables
$537
$1,000
$2,350
$2,350
440
Irrigation Supplies
$1,952
$2,000
$2,000
$2,000
452
Gravel
$4,038
$2,500
$3,000
$3,000
Total Maintenance & Operations
$42,559
$41,487
$59,737
$58,737
826
Transfers to ISTEA
$0
$0
$5,008
$5,008
Capital Outlay:
920
Buildings
$236
$0
$0
$0
934
Lawrence Park
$0
$0
$30,000
$0
937
Projects/Park Improvements
$35,705
$34,500
$30,000
$30,000
940
Machinery & Equip
$32,522
$34,000
$70,000
$0
Total Capital Outlay
$68,463
$68,500
$130,000
$30,000
TOTAL
$298,132
$299,891
$389,747
$283,739
POSITION TITLE
Director
Working Foreman*
Maintenance & Repair
Clerk II
Total FTE
Seasonal Labor
Total salaries
PROGRAM OF SERVICES
K-N on
***FTE*** ***BUDGET***
FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
0.50
1.00
3.00
0.50
0.50
1.00
3.00
0.50
5.0 5.0
8.00 8.00
Payroll taxes:
Fica/Medt
Unemployment tax
General Fund total for line item 110
Workers Compensation/Oflt
Health Insurance
Retirement
0.75
$20,143
$30,970
$30,970
1.00
$27,395
$28,422
$28,205
3.00
$73,068
$76,610
$74,943
0.75
$9,281
$9,898
$14,847
5.50
$129,887
$145,900
$148,965
9.00
$22,504
$26,500
$26,500
1996
1997
1998
$11,768
$9,954
$6,664
$22,992
$26,750
$29,425
$8,702
$9,775
$9,980
$152,391 $172,400 $175,465
$11,384 $13,189 $13,423
$531 $603 $614
$164,306 $186,192 $189,502
*Hourly wages for FY97 were based on 2096 hours; wages for FY98 will be for 2080 hours.
The personnel schedule reflects actual salaries, the expenditure page amounts do not agree
because non union raises went into effect Jan 1st and were only appropriated for 1/2 year.
FROM, 4 0 '
r
FUND:GENERAL 1000... DEPARTMENT 436, RECREATION...FUNCTION 460431
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services
$43,665
$41,639
$40,017
$40,017
Maintenance & Operations
$19,269
$19,748
$22,689
$22,689
Capital Outlay
$0
$0
$0
$0
$62,934
$61,387
$62,706
$62,706
Last year the City Recreation Department sponsored 50 different recreational programs for all ages.
More than 13,221 participants registered and participated in 387,309 hours of structured recreation.
These programs are a positive and important necessity for our residents of Kalispell.
This coming year our department will be making efforts to streamline programs that are very popular
with the community. We added new, structured sport activities, such as "Little Dribblers" Basketball,
"Pee Wee" Soccer, "Tiny Sports" for children, and sports camps. Program fees cover contracted services
other supplies, postage, printing, advertising, and salaries for instructors. The estimated payback ratio
for 1997-98 is 100% for operations. A number of programs are offered to the public at no charge, such
as Easter Egg Coloring Party, Santa's Calling, Punt, Pass and Kick, and Pick-nic in the Park (sponsored).
The area of recreational services emerged in response to definite human needs. The essential principle is
enhancement of human life through provision of recreational experiences, with the goal of helping peoplo
achieve happiness, an optimistic view of life, and relief from everyday stress. The obligation of the
recreational profession is to provide stimulating activities for all phases of interest. We continue to
develop programs that the public requests without duplicating or competing with the private or public
sector.
The budget increase of 2% in this fund is due to an increase in recreational costs. Seniors budget salaries
are being reflected in the Seniors budget.
1 1 1
FUND:GENERAL 1000... DEPARTMENT 436, RECREATION... FUNCTION 460431
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
110 Salaries and payroll costs
$43,622
$40,639
$40,017
$40,017
121 Overtime
$43
$1,000
$0
$0
Total Personal Services
$43,665
$41,639
$40,017
$40,017
Maintenance & Operations:
210
Office Supplies
$217
$250
$250
$250
229
Other Supplies
$3,857
$3,470
$4,722
$4,722
241
Consumable Tools
$551
$500
$500
$500
312
Postage
$758
$800
$1,200
$1200
320
Printing
$2,829
$3,000
$1,800
$1,800
333
Subscriptions
$95
$100
$100
$100
335
Membership & Dues
$85
$100
$100
$100
337
Advertising
$1,355
$1,200
$1,367
$1,367
345
Telephones
$0
$250
$250
$250
354
Contract Services
$9,257
$9,678
$12,000
$12,000
373
School & Travel
$265
$400
$400
$400
Subtotal M & O
$19,269
$19,748
$22,689
$22,689
TOTAL
$62,934
$61,387
$62,706
$62,706
r :• , r , , r
FUND:GENERAL 1000... DEPARTMENT 436, RECREATION... FUNCTION 460431
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
Director
0.50
0.25
0.25 $20,143 $10,323 $10,323
Recreation Coordinator
1.00
1.00
1.00 $17,763 $18,646 $18,646
Clerk II
0.50
0.50
0.25 $9,281 $9,897 $4,949
TOTAL FTE
2
1.75
1.50
Recr Coord/Seasonal
Rec Instructors - Seasonal
Minimum Wage Increase
Number Seasonal
Payroll taxes:
Fica/Medt
Unemployment tax
General Fund total for line item 110
Other fund payroll costs include:
Worker's comp. & Oflt
Health Insurance
Retirement
0.00
0.25
0.25
0.00
6.00
4.00
0.00
6.25
4.25
1996
1997
1998
$4,836
$4,836
$2,091
S10,440
S10,440
$8,025
$3,261
S2,587
$2,275
$5,120 $6,486 $0
$0 $1,921 $3,135
$1,000 $0
$52,307 $48,273 $37,053
$4,001 $3,728 $2,835
$181 $168 $130
56,489 $52,169 $40,017
The personnel schedule reflects actual salaries, the expenditure page amounts do not agree
because non union raises went into effect Jan 1st and were only appropriated for 1/2 year.
m
F-FUND: GENERAL 1000..DEPT 436..SENIORS .... FUNCTION 460442
ACTUAL
ACCOUNT FY96/97
Personal Services $9,135
Maintenance & Operations $0
STATEMENT OF FUNCTION:
BUDGET
FY96/97
$13,526
$0
$9,135 $13,526
STAFF'S MANAGER'S
Request 97/98 FY97/98
$17,434 $17,434
$8,205 $8,205
$25,639 $25,6
Senior Recreation is a new program started two years ago, that expanded by demand. These
programs will include guided nature hikes, trail riding, backpacking, bird watching, tours,
cross country skiing, and sleigh rides; volleyball, whitewater rafting, snowshoeing, mountain
biking, and dancing. This past year Senior programs provided 10,346
hours of recreation for over 1,140 participants, while retaining 110% of operational costs.
We have made the Senior function a separate budget this year. In prior years it was
part of the Outdoor and part of the Recreation budgets. We have redesignated costs to
reflect the actual operation.
FUND: GENERAL 1000..DEPT 436..SENIORS.... FUNCTION 460442
ACTUAL
BUDGET
STAFF'S MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services:
110
Salaries and payroll costs
$9,135
$13,526
$16,934
$16,934
121
Overtime
$0
$0
$500
$500
Total Personal Services
$9,135
$13,526
$17,434
$17,434
Maintenance & Operations:
210
Office Supplies
$0
$0
$50
$50
229
Other Supplies
$0
$0
$507
$507
312
Postage
$0
$0
$350
$350
320
Printing
$0
$0
$800
$800
345
Telephones
$0
$0
$100
$100
354
Contract Services
$0
$0
$6,198
$6,198
373
School & Travel
$0
$0
$200
$200
Total Maintenance & Operations
$0
$0
$8,205
$8,205
TOTAL
$9,135
$13,526
$25,639
$25,639
FUND: GENERAL 1000..DEPT 436..SENIORS .... FUNCTION 460442
***FTE*** ***BUDGET***
POSITION TITLE
FY95/96 FY96/97 FY97/98
FY95/96
FY96/97
FY97/98
Outdoor Rec. Coord.-permanent
0 0 0.5
$0
$0
$9,323
Total FTE
0.5
Recreation Aid - Seasonal
0 0 1
$0
$0
$6,357
subtotal salaries:
$0
$0
$15,680
Payroll taxes:
Fica/Medt
Unemployment tax
General Fund total for line item 110
Other fund payroll costs include:
Worker's comp. & Oflt
Health Insurance
Retirement
1996
1997
1998
$0
$0
8842
$0
S0
$2,675
$0
50
S625
$0 $0 $1,200
$0 $0 $55
$0 $0 $16,934
Outdoor Recreation position is proposed as a full-time permanent position.
This position will be funded 1/2 }. Outdoor Rec. and 1/2 in the Seniors program.
FUND: GENERAL 1000..PARKS DEPT.. 436, FUNCTION 460447 TENNIS/SKATING
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services
$2,952
$540
$676
$676
Maintenance & Operations
$5,829
$5,460
$7,835
$7,835
Capital Outlay
$0
$0
$0
$0
$8,781
$6,000
$8,511
$8,511
STATEMENT OF FUNCTION:
The tennis program focuses on all abilities and ages for beginners and competitive levels.
With development of the new tennis complex at our Community College we have an
increase in participants and requests. This year, we added a new Spring lesson program and
leagues for all ages and abilities. At the end of the season we added a mixed doubles tennis
tournament. Last year 147 players participated generating 1,896 recreation hours. Revenue
returned a 100% payback for program operations.
Ice skating lessons is for all ages and abilities. It is difficult weather permitting and ice
conditions, but the program is still successful and requested. Last year, we had 51
participants with 102 recreation hours. Revenue paid instructor fees and costs.
This budget reflects an increase of 4.2% due to increased operations for anticipated
growth.
FUND: GENERAL 1000..PARKS DEPT.. 436, FUNCTION 460447 TENNIS/SKATING
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services:
110
Salaries and payroll costs
$2,952
$540
$676
$676
121
Overtime
$0
$0
$0
$0
Total Personal Services
$2,952
$540
$676
$676
Maintenance & Operations:
229
Other Supplies
$961
$1,000
$1,000
$1,000
320
Printing
$0
$150
$150
$150
337
Advertising
$349
$200
$200
$200
354
Contracted Services
$4,519
$4,110
$6,485
$6,485
Subtotal
$5,829
$5,460
$7,835
$7,835
Capital Outlay:
Total Capital Outlay
$0
$0
TOTAL
$8,781
$6,000
$8,511
$8,511
F KALISPELL
7
m
PROGRAM OF SERVICES
SUMMARYEXPENDITURE
FUND: GENERAL 1000..DEPT 436, OUTDOOR... FUNCTION 460448
ACTUAL BUDGET STAFFS MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services $28,212 $24,232 $28,840 $28,840
Maintenance & Operations $11,332 $11,750 $14,246 $14,246
$39,544 $35,982 $43,086 $43,086
STATEMENT OF FUNCTION:
Outdoor programs include guided nature hikes, rafting, sailing, canoeing, aquatic studies,
ecology, orienteering, horse trail riding, backpacking, mountain biking, cross country skiing,
and rock climbing. All outdoor recreational programs are supervised with a ratio of ten (10)
students to one (1) counselor. This past year Outdoor Recreational Programs provided
26,675 hours of structured recreation for 785 participants.
Historically these programs have a 100% payback for operational costs. This is anticipated
to continue for the 1997-98 fiscal year.
This budget has increased 19.7% with increases in all areas of the program.
FUND: GENERAL 1000..DEPT 436, OUTDOOR... FUNCTION 460448
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services:
110 Salaries and payroll costs
121 Overtime
Total Personal Services
Maintenance & Operations:
229 Other Supplies
312 Postage
320 Printing
337 Advertising
354 Contracted Services
Subtotal
$27,129
$1,083
$24,232
$0
$27,940
$900
$27,940
$900
$28,212
$24,232
$28,840
$28,840
$2,015
$1,980
$2,395
$2,395
$0
$0
$240
$240
$226
$325
$510
$510
$224
$125
$485
$485
$8,867
$9,320
$10,616
$10,616
$11,332
$11,750
$14,246
$14,246
TOTAL $39,544 $35,982 $43,086 $43,086
CITY OF KALISPELL
77
FUND: GENERAL 1000..DEPT 436, OUTDOOR...FUNCTION 460448
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
Outdoor Rec. Coord.-permanent 0 0 0.5 $0 $0 $9,323
Total FTE: 0.5
Outdoor Rec. Coord. -seasonal
1
1
0
Counselors** seasonal
7
7
7
Recreation Aid* seasonal
0
1
1
Recreation Instructors -seasonal
0
4
2
Number of Seasonals
8
13
10
Payroll taxes:
Fica/Medt
Unemployment tax
General Fund total for line item 110
Other fund payroll costs include:
1996
1997
1998
Worker's comp. & Oflt
$1,744
$2,088
$1,979
Health insurance
$0
SO
$2,300
Retirement
$0
$0
$1,733
**Counselors - seasonals
Rate
Hours
Total
(1) Head. Counselor
$6.00
225
$1,350
(1) Head. Counselor
$6.00
360
$2,160
(1) Head. Counselor
S6.50
360
$2,160
(4) Rec. Counselor
$5.00
1440
$7,200
(1) Rec. Aid
$6.50
429
$2,789
* (1) Rec.Instructor
$6.50
36
$540
* (1) Rec.Instructor
$12.00
14
$168
$6,286 $6,486
$14,300 $14,255 $13,050
$2,485 $2,400 $2,789
$2,028 $708
$23,071 $25,169 $25,870
$1,816 $1,925 $1,979
$81 $88 $91
$24,968 $27,183 $27,940
Outdoor Rec. Coordinator proposed to become a permanent position, funded with
the Seniors program.
FUND: GENERAL 1000..DEPARTMENT 436, BASKETBALL ... 460449
ACTUAL BUDGET STAFFS MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97198
Personal Services $1,310
$1,640
$2,246
$2,246
Maintenance & Operations $6,847
$9,860
$7,783
$7,783
Capital Outlay $0
$0
$0
$0
$8,157
$11,500
$10,029
$10,029
4 VA 1910 1 M
The league plays on Wednesday and Sunday nights at the local school gyms, with a
scorekeeper and two officials provided for each game. The gym monitors average 9 hours a
week monitoring the gym, lining up officials, scorekeepers, etc....
The 5 on 5 Gary Robinson League has an A, B, and C Division, with the A being the most
competitive. In 1998 we anticipate 13 teams on the 5 on 5 league. On the 4 on 4 league,
which is a noncompetitive format, we anticipate 12 teams. This next year we plan to start an
"Over 40, 4 on 4 League".
The revenue generated this past season for Basketball was a 100% payback in operations,
while providing nearly 5,000 hours of recreational play for 275 participants.
This budget decreases 12.8% with a $2,077 decrease experienced in operation costs.
a
PROGRAM OF SERVICES
EXPENDITUR,E SUMMARY
FUND: GENERAL 1000..DEPARTMENT 437, POOL... FUNCTION 460445
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY/9798
Personal Services $64,067 $67,059 $74,322 $74,322
Maintenance & Operations $24,858 $20,288 $28,688 $29,750
Capital Outlay $0 $0 $8,500 $0
$88,925 $87,347 $111,510 $104,072
STATEMENT OF FUNCTION:
The pool played host to over 36,276 participants in open swim and lessons in 1996,
accounting for over 72,676 hours of recreation. The very young to seniors enjoyed the
aquatic experiences of Bruckhauser Pool. The fees collected reflect an 87% payback ratio.
This year's budget request reflects a considerable cost in major repairs and needed
replacement of the pools's thermal blankets (7 years old). Operations see a slight rise in
utility and service costs. Personal services reflect an increase. The increase is due to raises
for entire staff (last one in 1994) and the federally mandated raise in minimum wages.
The pool budget has a 19 % increase. In addition to the personal services increases,
natural gas usage and cost increases are projected due to the weather and actual
usage experienced last year - 46.6%. Equipment and building maintenance are
also increased.
Line item detail:
121 - Overtime ($1,000) - Fiscal Year 1996 reflects an over run of $916 overtime at
the pool, utilized sparingly, but needed to comply with peak times.
334 - Natural Gas ($10,500) - Fiscal year 1996 - Due to the rather cool Summer and
slight increase in natural gas prices.
360 - Repairs - $4,000
$1,100 repair lifeguard platforms & skimmers
$ 500 paint wading pool
$1,545 main pool pump
$ 855 pool vacuum repairs
362 - Equipment maintenance - $2,100
$ 650 to replace ph sensors in mechanical system
$1,450 general repairs
366 - Building maintenance - $1,100
replace shower and faucet parts, replace wall hydrants and paint for
retaining wall.
373 -School &'Travel ($500 increase) - Our pool manager has not attended a National
School. With the future needs for revamping of the mechanical system, a National
School is a must.
940-Capital Repairs ($8,500) - New pool blankets are needed. We utilized the
existing blankets three (3) years past their replacement period.
9
83
r 1121 to II ■ , r 11
i FUND: GENERAL 1000..DEPARTMENT 437, POOL... FUNCTION 460445 1
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY/9798
Personal Services:
110 Salaries and payroll costs $63,006 $67,059 $73,322 $73,322
121 Overtime $1,061 $0 $1,000 $1,000
Total Personal Services $64,067 $67,059 $74,322 $74,322
Maintenance & Operations:
210
Office Supplies
$130
$150
$150
$150
221
Safety Equip. & Supplies
$101
$100
$100
$100
222
Laboratory Supplies
$0
$0
$0
$0
224
Janitorial Supplies
$655
$650
$650
$650
226
Chlorine & Chemicals
$3,262
$3,000
$3,000
$3,000
229
Other Supplies
$2,250
$1,650
$2,000
$2,000
241
Consumable Tools
$422
$250
$250
$250
242
Street Signs
$0
$50
$50
$50
320
Printing
$250
$250
$250
$250
337
Advertising
$596
$838
$838
$900
341
Electricity
$1,935
$2,400
$2,400
$2,400
344
Natural Gas
$12,047
$8,350
$10,500
$11,500
345
Telephones
$200
$250
$250
$250
360
Pool Repairs
$0
$0
$4,000
$4,000
362
Equipment Maintenance
$1,620
$1,500
$2,300
$2,300
366
Building Maintenance
$1,390
$500
$1,100
$1,100
373
School & Travel
$0
$250
$750
$750
380
Training Materials
$0
$100
$100
$100
Subtotal
$24,858
$20,288
$28,688
$29,750
Capital Outlay
940
Pool Blankets
$8,500
$0
TOTAL
$88,925
$87,347
$111,510
$104,072
I FUND: GENERAL 1000..DEPARTMENT 437, POOL —FUNCTION 460445 1
POSITION TITLE
ALL SEASONAL:
Manager *
Shift Manager
Desk Personnel
Guards *
Instructors
Maintenance
subtotal salaries:
***FTE***
***BUDGET***
FY95/96
FY96/97
FY97/98
FY95/96
FY96/97
FY97/98
1
1
1
$7,569
$7,569
$8,874
3
3
3
$4,147
$4,147
$4,524
5
5
5
$6,961
$6,961
$7,366
15
15
15
$20,700
$19,700
$20,685
15
15
15
$21,735
$21,235
$22,242
1
1
1
$994
$2,480
$4,200
Payroll taxes:
Fica/Medt
Unemployment tax
General Fund total for line item 110
Other fund payroll costs include:
Worker's comp. & Oflt
Health Insurance
Retirement
$4, 751 $4, 750 $5,194
$217 $217 $238
$67,074 $67,059 $73,322
1996 1997 1998
s 1,117 s 1,404 $1,271
s0 s0 s0
s0 s0 $0
**Guards and Instructors are same people at different rates.
i
I a 'IT -fill :7O 1
2170
AIRPORT ,
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY97/98
CASH CARRY OVER
$10,069
$3,375
$3,375
$6,961
Annual User Fee
$500
$500
$645
$620
Monthly Commercial
$2,200
$2,400
$1,350
$2,400
Tie down fees
$771
$770
$15
$500
Hangar Leases /ground leases
$1,073
$1,070
$1,411
$1,011
Fuel Tax
$3,765
$3,763
$3,997
$4,000
Aeronautics Grant
$2,837
$0
Lease credits
($319)
($319)
($299)
$0
Total Available $18,059 $11,559 $13,331 $15,492
EXPENDITURE PROJECTION
Airport operations $14,684 $11,559 $6,370 $12,550
Cash Carry over $3,375 $0 $6,961 $2,942
This budget reflects an increase of 8.9% in operations. This budget appropriates
the amount of funds available for budget authority.
■
FUND: AIRPORT 2170... DEPT.000, FUNCTION 430310
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services $0 $0 $7,960 $0
Maintenance & Operations $6,370
$11,559
$8,550
$12,550
Capital Outlay $0
$0
$0
$0
$6,370
$11,559
$16,510
$12,550
At this time the City Council is exploring alternatives to facilitate the airport maintenance
through an Airport Advisory Board. The present direction for airport management and
operations will be status quo with anticipation that an independent airport authority will be
established in the future. At the time the Airport Authority takes over the operation of the
Airport, the remaining balance will be transferred to the authority.
t
Fiscal Year 1997-98 staff requested a part-time airport manager stating that the Airport
fees would be responsible for initial airport operations. New fees would need to be
generated to finance the hiring of a part-time manager.
Due to the Master Plan Requirement by the FAA, the unknown result of the study, and a 12
- 18 month time frame to complete, a manager is not recommended for funding during this
fiscal year.
1 13 By F,111
FUND: AIRPORT 2170... DEPT.000, FUNCTION 430310
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services:
110 Salaries
153 Health Insurance (1/2)
155 Retirement
Total Personal Services
Maintenance & Operations:
210 Office Supplies
229 Other Supplies
241 Consumable Tools
312 Postage
341 Electricity
360 Repair & Maintenance Serv.
354 Contract Services
362 Equipment Maintenance
367 Maintenance by Street Dept.
370 Maintenance by Parks Dept.
510 Property Insurance
522 Administrative Transfer
528 Data Processing
$0
$0
$7,960
$0
$0
$0
$2,610
$0
$0
$0
$469
$0
$0
$0
$7,960
$0
$34
$75
$75
$75
$90
$0
$0
$0
$0
$0
$0
$0
$0
$100
$100
$100
$515
$600
$650
$650
$0
$1,100
$1,100
$1,100
$1,530
$4,014
$0
$4,000
$571
$1,000
$500
$500
$0
$1,000
$1,000
$1,000
$630
$750
$1,000
$1,000
$3,000
$2,920
$3,000
$3,000
$0
$0
$511
$511
$0
$0
$614
$614
$6,370
$11,559
$8,550
$12,550
TOTALS $6,370 $11,559 $16,510 $12,550
t
Downtown District
BUDGET
ACTUAL
BUDGET
FY96/97
FY96/97
FY97/98
CASH: Unrestricted
$1,501,803
$1,517,037
$2,371,220
Real Estate Tax
$1,694,567
$1,725,014
$1,748,905
Protests & accruals -due fin Co.
$157,686
$157,686
$0
Personal Property Tax
$118,000
$113,646
$118,000
Penalty and Interest
$10,000
$7,043
$6,000
State Personal Property Reimb.
$135,732
$135,732
$135,732
Second Ave W Loan/Housing loans
$6,425
$6,367
$6,357
Investment Earnings
$75,000
$105,045
$100,000
Special Projects -loan proceeds *
$6,559,221
$0
$5,318,283
Sale of Property
$1,602,000
$0
$631,000
Total Available
$11,860,434
$3,767,570
$10,435,497
EXPENDITURE PROJECTION -USES OF FUNDS
TIF Programs
$3,008,713
$1,042,616
$3,188,986
Downtown Projects
$8,500,000
$353,734
$6,996,511
Interest Expense -Construction Loans
$351,721
$0
$250,000
Total expenditures for budget
$11,860,434
$1,396,350
$10,435,497
Cash Carry over
* loan proceeds or future cash flows depending upon the timing.
M.
_4
11110 1
I FUND: TAX INCREMENT ........ 2180 1
IEW4161i121"
Classification:
Improvements to Building
Administration
Redevelopment Projects
Rehabilitation loans
Relocation
Debt Service
Property Mgmt. Costs
Public Works Projects
Parks Department Projects
subtotal
Interest Expense- Loans
Downtown Projects
Grand Total
ACTUAL BUDGET STAFF'S MANAGER'S
FY96/97 FY96/97 Request 97/98 FY97/98
$1,036
$32,000
$390,000
$390,000
$194,064
$196,314
$203,586
$203,586
$411,178
$2,018,454
$1,370,000
$1,358,000
$22,815
$150,000
$132,000
$144,000
$0
$0
$150,000
$150,000
$258,345
$258,345
$259,700
$259,700
$785
$800
$1,000
$1,000
$144,311
$340,000
$670,000
$670,000
$12,114
$12,800
$151,300
$12,700
$1,044,648
$3,008,713
$3,327,586
$3,188,986
$351,721
$250,000
$250,000
$353,734
$8,500,000
$6,996,511
$6,996,511
. 112L3$2
$11,860,434
110,574,097
11Q.435AU
This budget will continue to implement the projects and activities that have been planned for
several years through the Kalispell Downtown Urban Renewal Plan. The close out of this
budget is imminent with many of the items being projects that will develop into FY 99-2000
and possibly beyond. The eligible projects within this budget will be completed after final
review and recommendation of the Kalispell Development Corporation, City Manager and
City Staff to the City Council. The City Council will make the final authorization to proceed
on all of the projects within this fund.
Cash currently on hand, real estate tax income, personal property taxes, land sales, and
potential borrowing from future tax revenue are all sources of revenue from this fund.
Since this fund deals with projects, a detailed summary follows:
Improvements to Buildings/City:
354 City Hall Space Needs Analysis is proposed. This would enable a professional
analysis of current and future space needs of the entire City Hall, Public Works, Police, Fire,
Court, and Development offices. This would lead to plans and improvements that would
enhance operations in terms of efficiency and effectiveness for all of these departments.
More importantly, this analysis would assure one -stop service for our citizens when dealing
with the City, would enable us to increase paper flow efficiency, increase supervisory
effectiveness, and may consolidate operational expenses of all departments that could reduce
costs. $17,000
354 Central School - Interim Maintenance to perform minor roof repair,
downspout repair, snow removal, and maintain adequate security. $3,000
354 Hockaday - Repair of roof and damaged ceiling tiles from leaks caused by the
winter's heavy snow load. $5,000
396 Surveys & Studies/Parking is budgeted to allow the City to determine how it can
resolve or in some way contribute to the solution to providing adequate public parking for
City Hall, the Library, School District #5, Central School, and Linderman School.
Collectively, all of these tax-exempt agencies and building occupants contribute significantly
to the parking problem or shortage/demand. Tax increment can be used to help develop
alternatives to at least deal with this part of the demand. Although there appears to be
interest among downtown property owners to create a Parking Special Improvement District,
it is suggested that an amount be budgeted to prepare preliminary schematic drawings and
cost estimates for a parking structure or alternative. The information will be essential to aid
the Parking Commission, the City Council, and potential SID participants in their evaluation
of funding alternatives and solutions to provide adequate, convenient public parking in the
CBD. $15,000
920 Design Fees -New City Hall also include design fees for developing construction
documents to implement proposed changes in operations and building design. $250,000
922 City Hall Improvements to repaint, remodel or redesign City Hall as per the
Space Needs Analysis. This may include conversion of the old motorcycle garage
into a full size vehicle space for security of equipment and evidence. $100,000
Total - Improvements to Buildings $390,000
Administration:
353 Auditing - It is anticipated an audit of the Tax Increment Fund may be
necessary to satisfy any interim borrowing requirements by financial institutions.
$2,500
354 Contract Services - GIS Consultant. Public Works is developing GIS to
create an integrated data system that will benefit all departments. Much of the
information will be utilized to perform analysis to implement the goals and projects
of the Downtown Urban Renewal Plan. This amount represents PECD's contribution
to assist Public Works implement the system: $10,000
354 Contract Services/Flathead Regional Development Office O). This
udget is to fund half of the City's contribution to FRDO which provides direct and
indirect planning services benefiting the City's redevelopment efforts. $38,000
356 Legal Counsel Fee - The proposed expansion of the Kalispell Center Mall will
require review and amendment to the Secondary Loan Agreement between the City
and the mall owners. It is anticipated that specialized financial and legal analysis
will be needed to protect the City's financial position in the expansion project. The
fees accrued are anticipated to be: $20,000
522 Administrative Transfer - The amount budgeted represents general
administrative costs as determined by a formula developed by the finance
department. The purpose of the administrative transfer is to recognize expenses
related to general support of the tax increment budget provided by the other City
Departments. $133,086
To - Administration $203,58
RedevelopmentProjects:
354 Urban Design Contract - This budget is to allow for the PECDD to engage
professional(s) to aid in the preparation of specific project designs and cost estimates
as required by the City Council to aid in establishing concepts, schematics, and
accurate cost estimates for public/private redevelopment projects. The information
will be incorporated into the amended Downtown Urban Renewal Plan. Services
may include graphic design, technical writing, cost estimating, legal review,
demographic and fiscal analysis, and coordinating all activities related to a complete
rewrite of the document which will guide the project into the next century.$30,000
i
354 Historic Preservation represents an amount to allow the City to participate with
community groups and governmental agencies to promote and enhance cultural resources,
develop printed material, conduct community outreach programs, and publish promotional
material. Funding will help provide match to install the bases for the outdoor sculAWO
396 Studies/Surveys represents an amount to allow the City to engage professionals to
conduct surveys and analysis related to project implementation. This may include real estate
market/demand surveys and analysis, site planning, real estate appraisals, Phase I or II
environmental audits and other work necessary to accommodate and/or facilitate
site/building redevelopment projects. $15,000
840 Redevelopment Project/Unallocated - The amount budgeted anticipates the need for
a funding set -aside to enable the City to respond to unforeseen public/private partnership
requests to consider and fund projects which will compliment specific goals of the Urban
Renewal Plan. Currently, there are many commercial properties located within the tax
increment district that are in a state of "transition" where significant value may be added
through redevelopment only if the City can provide tax increment incentives to make the
project feasible. The City has multiple checks and balances already in place, plus ways of
measuring returns on tax increment dollars invested to assure the budgeted amount will
provide dividends in the form of enhanced tax revenue returns to the City, thus the taxpayer.
The unallocated funds will allow the City the necessary flexibility to respond when needed.
If the available funds do not stimulate worthwhile projects, the budgeted amount will not be
spent. $ 988,000
910 Land Assemblage Highway 93 & Idaho - Even though the MT Department of
Transportation has delayed this project until 2001. The amount budgeted will allow the City
to expedite purchase of the right-of-way necessary to facilitate the new intersection. The
MT Department of Transportation must eventually purchase the right-of-way required to
improve the intersection. It may be necessary to acquire more real estate than actually
required for traffic improvements, allowing a rare opportunity to add landscaping or other
amenities to the intersection and to encourage the expansion and/or redevelopment and
enhancement of remaining private property located adjacent to the intersection. This is a
carry-over budget item from last year. $200,000
935 1st St. East to Woodland Park Connection -The first phase of the project completed
in FY97 included new sidewalks, handicap accessible ramps at the comers, new street lights,
new sod in the boulevards and installation of conduit for the antique lights. This second
phase will complete the project with the installation of 4 antique lights. $20,000
935 Conrad Connection-3rd Street East - This budget item will continue the goal's of
Which Way Kalispell in connecting the central business district with the parks and cultural
resources in the community. Improvements to the sidewalks and handicap accessibility will
provide access from the Conrad Mansion to the Hockaday Center for the Arts and the 2nd
Ave. East improvements. $100,000
Total Redevelopment Projects: $193009000
Rehabilitation:
714 Commercial Rehabilitation Loan Program. In its 17th year of existence, this
program is one of the most visible and successful private investment leverage
programs the City has funded. Many downtown properties are changing ownership
in a very active real estate market. New owners and tenants are willing to
substantially remodel and renovate properties enhancing values, improving
occupancies and rents. For every dollar of tax increment funds used to write down
the interest rate to 3 %, the private sector has invested ten dollars of their equity into
the project. Currently, seven Kalispell banks participate in the program by providing
the capital, loan security, and debt service administration. $ 127,000
734 Friendship House - Grant for improvements to the roof. $ 12,000
732 Commercial Rehabilitation Design Grant provides a small grant of $500 to
encourage property owners to use professional architectural services to develop
schematics for quality storefront renovations. The grants are contingent upon the
applicant pursuing the Commercial Doan Program to assure the proposed work is
completed. $5,000
Total Commercial a bilitatio
LOCATION COST:
354 Elimination of Blight $150,000
Total Relocation Costs UMAO
610 Principal $165,000
620 Interest Expense on bonds $93,950
630 Fiscal Agent Fees $750
Total Debt Service/Bonds $' QQ
C Site (FVCC) Property Management Cost $
Public Works Projects:
This budget will allow the Public Works Department to do the following projects:
943 Traffic Signals - lst Ave. E. & Center St, 1st Ave.E & 3rd St.E $220,000
943 Center St. & 5th Ave. W. Traffic Signal - Phase I: (carryover) $70,000
354 Center St. & 3rd Ave. W. Pedestrian Crosswalk - Phase II. $70,000
950 9th St..W. Storm Drain Project: $90,000
354 Sidewalk Replacement: ($75,000 carryover) $100,000
950 Overlay and/or chip seal public streets: $120,000
Total Public Works: $ 670,000
Parks Department:
This budget provides funding the following parks projects located within the Tax
Increment District
364 Replace Tree Grates for Downtown Streets. The existing grates are too
small for the base of the trees. Periodic replacement is warranted as the base of the
tree grows to maturity. $3,500
364 Replacement Trees for damaged and dying trees-15 trees at $200 each.
Estimated Cost: $3,000
364 Landscaping: Flowers and shrubs for Depot Park and City Hall.
Sod replacement for Depot Park. Estimated Cost: $3,750
364 Replacement •r of Downtown Wooden Benchesr- plastic coatedmetal.
Estimated
•r
.If
Downtown Projects:
928 Market Place III. City participation to acquire and demolish the existing buildings
would facilitate the redevelopment of the site for a new retail building of approximately
25,000 square feet. $275,000
936 Central School - The Northwest Montana Historical Society and the City have
entered into a lease agreement option to renovate the building for use as a museum. The
City has pledged it's support of $2.5 million for the physical improvements to the historic
structure. Major work includes structural stability, life -safety code improvements, handicap
accessibility, seismic stability and adaptation for museum use. The Historical Society has
committed to raising $250,000 for a two year operational budget. The architectural firm has
been hired to develop construction documents for bidding the project in the fall of 1997.
$2,495,511
932 Downtown Parking - City participation in providing additional off-street parking
will be necessary to encourage the highest and best use with density on the KDC site and re-
use of Central School by acquiring land and/or construction of a parking structure on nearby
sites $800,000
933 Kalispell Center Mall Expansion. City participation in the expansion would
require the acquisition and clearance of property adjacent to the mall. Additional land is
needed to provide the necessary parking for the proposed expansion. $1,600,000
938 KDC Site/Assemblage and Undergrounding Utilities
To maximize the square footage of the development, additional land will be required along
with undergrounding the utilities in 1st Alley East. Pacific Power has given a wild guess of
$80,000 to $100,00 per block to underground power, and would require the undergrounding
to begin on East Center Street and tie back in at 3rd Street East. It may be feasible to just
underground the power, cable and telephone, but other issues to be considered are the
sanitary sewer, storm drainage and concrete replacement. The complexity of the project
requires a preliminary engineering study to determine condition and needs of other utilities.
$1,676,000
938 Affordable Mousing City participation in providing additional housing
opportunities. $150,000
SUBTOTAL BUDGET $39188998f
I mc
ACCOUNT
411240
Improvements to ldgs:
354
City Hall - space needs study
354
Central School - interim maint.
354
Hockaday -roof improvements
396
Surveys & Studies/parking
920
Design fee -new City Hall
922
City Hall Improvements
Total
470130
Administration:
353
Auditing
354
GIS system consultant
354
Contract Services/FERDO
356
Consultants- Bond Counsel
522
Administrative Transfer
Total
47023o
Redevelopment Projects:
354
Urban Design contract
354
Historic preservation projects
396
Studies/Surveys
840
Redevelopment Projects
910
Land Assemb. 93 & Idaho
935
1st East project to Woodland Ave
935
Ave of Arts/Conrad Connection
950
Central School Plaza/street
Total
470240 Rehabilitation:
714 Commercial Loans (carryover)
734 Friendship House
732 Comm. Design Grant
Total
ACTUAL
BUDGET
FY96/97
FY96/97
$215
$17,000
$821
$15,000
$1,036 $32,000
$1,945 $3,500
$36,734
$25,571
$129,814
$38,000
$25,000
$129,814
$196,314
STAFFS
Request 97/98
$17,000
$3,000
$5,000
$15,000
$250,000
$100,000
•i 11/
$2,500
$10,000
$38,000
$20,000
$133,086
$203,586
MANAGER'S
FY97/98
$17,000
$3,000
$5,000
$15,000
$250,000
$100,000
$2,500
$10,000
$38,000
$20,000
$133,086
$30,000
$30,000
$30,000
$5,000
$5,000
$3,475
$15,000
$15,000
$15,000
$7,213
$1,425,000
$1,000,000
$988,000
$200,000
$200,000
$200,000
$60,520
$60,520
$20,000
$20,000
$159,247
$105,276
$100,000
$100,000
$180,723
$182,658
$411,178
$2,018,454
$1,370,000
$1,358,000
$22,315
$150,000
$127,000
$127,000
$0
$12,000
$500
$0
$5,000
$5,000
$22,815
$150,00
$132,050
$1445OW
rY F KALISPELL
97
FUND:
TAX INCREMENT ........ 2180
ACTUAL
BUDGET
STAFFS
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Relocation;
470270 354 Elimination of Blight
$0
$150,000
$150,000
Total
$0
$0
$150,000
$150,000
49070o Debt Urban Renewal Bonds:
610 Principal
$150,000
$150,000
$165,000
$165,000
620 Interest
$107,595
$107,595
$93,950
$93,950
630 Fiscal Agent Fees
$750
$750
$750
$750
Total Debt Service
$258,345
$258,345
$259,700
$259,700
400 510110 Special Assessments
$785
$800
$1,000
$1,000
547.548.549 Total Assessments
$785
$800
$1,000
$1,000
410430100 Public Works Projects:
943
Traffic Signals
943
Traffic Signal (carryover)
354
Pedestrian cross walk- Center St.
410 430246
Storm Sewer:
950
Construction-9th st W.
950
Catch basins -carryover
354
1st Ave E. wheelchair ramps
410 430234
Sidewalk Construction
354
Contract (carryover $75,000)
421 430240
Street Department:
950
St Overlays & chip seal
Total Public Works
436 460430 Parks Department:
364 Landscaping & Trees
364 City Hall Landscaping
364 Park Improvements -benches
364 City Hall renovate
Total Parks
Subtotal Budget
$0
$100,000
$52,000
$220,000
$70,000
$70,000
$220,000
$70,000
$70,000
$90,000
$2,901
$28,000
$106
$75,000
$100,000
$100,000
$85,000
$85,000
$120,000
$120,000
144,311
$340,000
$670,000
$670,000
$6,364
$8,000
$6,500
$6,500
$1,250
$3,750
$3,750
$2,000
$4,800
$2,450
$2,450
$2,500
$138,600
$0
$12,114
$12,800
$151,300
$12,700
OF KALISPELL
98
PROGRAM OF SERVICES
ACCOUNT
470235
Downtown Projects:
928
Market Place Project III
936
Central School
932
Downtown Parking
933
Kalispell Center Mall
938
KDC Site
470250 354 Affordable Housing
620 Interest Expense/project loans
Grand Total budget
t"y
ACTUAL BUDGET STAFF'S MANAGER'S
FY96/97 FY96/97 Request 97/98 FY97/98
$5,581
$275,000
$275,000
$275,000
$4,489
$2,500,000
$2,495,511
$2,495,511
$0
$800,000
$800,000
$800,000
$17,664
$2,625,000
$1,600,000
$1,600,000
$326,000
$2,000,000
$1,676,000
$1,676,000
$0
$300,000
$150,000
$150,000
$353,734 $8,500,000 $6,996,511 $6,996,511
$0 $351,721 $250,000 $250,000
$1,398,32 $11,860,434 $10,57,097 $10,35,97
Sale of Land
Haven Field
Daley Field
Loan
Due to other funds
FAA Grant
Mt. Aeronautics Grant
Purchase contract
,,
TAX INCRENMNT
AIRPORT Di
REVENUE PROJECTION
BUDGET ACTUAL
MANAGER'S
FY96/97 FY96/97
FY97/98
$2,011,061
$0
$37,000
$699,729
$1,360,000
$32,978
$530,000
$268,995
($32,978)
$90,000
$5,000
$75,000
Total Available $2,280,056 $69,978 $2,726,751
Capital Improvements
Cash Carry Over
$0 $0 $95,779
This budget anticipates several large changes in City operations. The sale of Haven and Daley
Fields, the Masterplan completions, the improvements to the new ball field complex and the
potential improvements to the airport. Please note that this budget reflects 15.39% increase in
costs.
., 1
FUND:AIRPORT INCREMENT 111 FUNCTION
ACTUAL
BUDGET
MANAGEWS
ACCOUNT
FY96/97
FY96/97
FY97/98
Airport
$0
$1,189,661
$1,537,547
Ballfields
$68,252
$909,995
$945,377
Traffic Control
$0
$110,000
$110,000
Debt Service
$1,726
$70,400
$38,048
$69,978 $2,280,056 $2,630,972
STATEMENT OF FUNCTION:
This proposed budget is based on a B-1 standard airport and does not include capital
improvement costs for the airport. These costs are not included in this budget year
because the City will not complete any capital improvements to the airport until after the
airport study is completed. The study could take up to 18 months to finish. The costs that
are included in this budget are land acquisition costs, planning and surveying costs and the
capital improvement costs for the ballfields. These are costs that could realistically be
expected to be spent this year. Additional costs for capital improvements to the airport
will come out of future budgets.
r ' r
FUND: AIRPORT TAX INCREMENT 2185... DEPT.000, FUNCTION
BUDGET ACTUAL AGER'S
ACCOUNT FY96/97 FY96/97 FY97/98
-1
430300
Airport -PHASE I
910
Land Acquisition -other
Land Acquisition-Timmreck
354
Title searches, etc.
356
Master Plan
934
Capital Improvements
934
Administration
436
460449
Ballfields
934
Capital Improvements:
Includes Engineering
430264
Traffic Control devices
943
Traffic Signal
490500
620
Debt Service - loans
490530
Debt Service-Timmreck
610
Prin.
620
Interest
$782,427 $1,287,547
$100,000
$50,000
$100,000
$318,560
$88,674
$909,995
$68,252 $945,377
$110,000
$110,000
$70,400
$1,726 $20,000
i
PROGRAME SERVICES
2188
TAX INCREMENT
WESTSEDE EUPROVEMEENT DISTRICT
REVENUE PROJECTION
BUDGET
ACTUAL
BUDGET
FY96/97
FY96/97
FY97/98
Net Proceeds of Bonds
$0
$0
$2,020,000
Total Available
$0
$0
$2,020,000
EXPENDITURE PROJECTION
Redevelopment Projects
$2,000,000
Planning, Bond Underwriting Costs
$20,000
$2,020,000
Cash Carry Over
$0
$0
$0
r 50 ' 1 to 0 ♦ r
ACTUAL
ACCOUNT FY96/97
Capital Improvements $0
PE
STATEMENT OF FUNCTION:
BUDGET STAFFS MANAGER'S
FY96/97 Request 97/98 Proposed FY98
$0 $2,020,000 $2,020,000
1 / 1 111 1 1 111
The developer, Woodmen Properties, L.C., of Gateway West Mall is negotiating
with anchor and small shop tenants and anticipates completing some of those
negotiations in May/June 1997. Mid -summer to early fall Woodmen Properties
should have a preliminary Redevelopment Plan prepared with specific requests
for City of Kalispell Tax Increment participation in eligible activities (those
included in the Montana Urban Renewal Law). It will take several months to
determine the level of City participation and City activities and to negotiate a
Redevelopment Agreement with Woodmen Properties. The size and scope and
eventual assessed/taxable valuation of the redevelopment project will determine
the City's ability and the amount of bonds to be issued.
104
fffl�
BID
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY97/98
CASH CARRY OVER
$0
$0
$0
$28,038
Developer's payments:
Teton Terrace
$0
$12,166
$12,166
$0
South Woodland Project
$0
$7,100
$7,100
$0
Sunrise Terrace
$10,555
$0
Lone Pine - Vista
$10,941
$0
Total Available
$0
$19,266
$40,762
$28,038
EXPENDITURE PROJECTION
Park Improvements
$0
$19,266
$12,724
$28,038
Cash Carry over
$0
$0
$28,038
$0
STATEMENT OF FUNCTION:
This budget appropriates funds received by the City from developers to make
improvements in specific parks. The anticipated improvements show an increase of 50%.
106
EXPENDITURE DETAIL
FUND: PARKS IN LIEU OF 2210... DEPT.436, FUNCTION 460430
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
934 Park Improvements
$12,724
$19,266
$28,883
$28,038
TOTAL
$12,724
$19,266
$28,883
$28,038
Line item detail:
South Woodland Court $7,100: (1997 Cash carry over) Monies in lieu of parkland - to be
utilized for park improvements near the project site. Dry Bridge and Woodland Park (trees,
playgrounds, trails, benches & tables).
Green Briar Park $10,000: A newly acquired subdivision park will begin initial development
phasing with installation of irrigation, turf, landscaping, trees and limited play equipment.
Park Improvements $ 10,938: Lawrence Park continued improvements.
2360
CONIPREIFIENSIVE INSURANCE
REVENUE PROJECTION
12.22 mills 13.22 mills 13.22 mills 10 mills
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY97/98
Cash on Hand
$90,983
$73,763
$73,763
$183,997
Real Estate Taxes
$226,221
$246,000
$249,663
$207,640
Protest Taxes
($36,163)
$36,163
$36,163
Personal Property Taxes
$18,222
$20,000
$17,417
$15,000
Penalty & Interest
$1,741
$1,200
$1,543
$1,200
Light Vehicle Tax/Heavy
$21,451
$22,451
$23,305
$17,220
MV Flat Fees
$1,207
$1,000
$649
$1,000
Corporation Tax
$12,751
$12,000
$17,664
$12,000
State Personal Prop Reim
$5,437
$3,948
$5,485
$4,000
Proceeds of mall profits
$19,968
$0
$0
$0
Total Available
$361,818
$416,525
$425,652
$442,057
I CM 9 r . 0•
Insurance
$276,969
$293,550
$221,746
$282,600
Uninsured Loss
$11,086
$28,000
$19,909
$28,000
Total Expenditures
$288,055
$321,550
$241,655
$310,600
Cash Carry over
$73,763
$94,975
$183,997
$131,457
Reserve for FY98 year ending at 30%
Note: NMA had an insurance dividend in the amount of $34,805 which
significantly helped our cash flow. Even with budgeted reserves we were $20,000
in the red prior to receiving November taxes. The dividend was treated as a
reduction of Work Comp premiums.
w
f ■ i
I FUND: COMPREHENSIVE INSURANCE 2360...... FUNCTION 510330 1
BUDGET
BUDGET
ACTUAL
BUDGET
ACCOUNT FY95/96
FY96/97
FY96/97
FY97/98
Insurance $276,969
$293,550
$221,746
$282,600
Uninsured Loss $11,086
$28,000
$19,909
$28,000
$288,055
$321,550
$241,655
$310,600
STATEMENT OF FUNCTION:
This budget is decreased by 3.4%.
The comprehensive insurance fund is a tax supported fund which pays for general
liability insurance, worker's compensation insurance, fire, auto, boiler insurance and
fidelity bonds. (The Enterprise funds pay for their own insurance). We are members of
the Montana Municipal Insurance Plan for liability and worker's compensation insurance.
The City's property insurance is with the Flathead Insurance for the Reliance Insurance
Company. The boiler policy is with Hartford Steamboiler Inspection and Insurance
through Flathead Independent Agents.
Special W.C. budget for City portion of State unfunded workers compensation
legislation known as "old fund" is 1/2 % per $100 payroll - OFLT.
MMIA Liability insurance rates have increased from $3.11 to $3.41 per $100 of payroll.
We increased our deductible to $7,500 from $3,750 per occurrence to lower our rate last year.
Worker's Compensation insurance rates decreased by 5%. However, our modification
factor increased from .92% to 1.13% and since premiums are based on wages including
overtime, we end up with a net increase. Last year we received a dividend reduction
of $34,805. It is unknown whether we may receive one this year. We have
appropriated the rate based on wages; General fund payroll of about $3.4 million.
(Insurance premiums and W.C. for the Building Dept. to be charged to that fund.)
PROGRAM OF
SERVICES
FUND: COMPREHENSIVE INSURANCE 2360......
FUNCTION 510330
ACTUAL
BUDGET
ACTUAL
BUDGET
ACCOUNT
FY95/96
FY96/97
FY96/97
FY97/98
513
Liability Insurance
$90,341
$95,000
$83,249
$95,000
514
Workers Comp & OFLT
$155,553
$170,000
$112,185
$160,000
516
Fire & Auto
$28,649
$24,000
$23,265
$24,000
517
Fidelity Bonds
$1,252
$1,300
$1,252
$1,300
518
Boiler Insurance
$1,174
$1,200
$1,246
$1,250
620
Interest Expense
$0
$1,500
$0
$500
815
Uninsured Loss
$11,086
$28,000
$19,909
$28,000
354
Contract Services
$0
$550
$549
$550
$288,055
$321,550
$241,655
$310,600
[" ' 1 !
1
I' 9 WMWA 1 M
I'MUT MRIMMOMMORSION
13.34 mills
15 mills
15 mills
13 mills
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY97/98
CASH:
$79,298
$34,082
$34,082
$109,617
Real Estate taxes
$245,940
$280,173
$282,405
$253,000
Protest Tax
($39,473)
$39,473
$39,473
$0
Personal Property taxes
$18,618
$23,017
$19,023
$18,000
Penalty & interest
$1,735
$800
$1,630
$1,300
Light vehicle tax
$22,532
$27,414
$25,882
$22,380
MV flat fees
$1,285
$800
$708
$800
Corporation tax
$13,356
$10,450
$19,340
$8,000
State personal property reimb.
$5,936
$4,000
$5,807
$5,700
Total Available
Total Expenditures
Cash Carry over
$349,227 $420,209 $428,350 $418,797
$315,145 $325,480 $318,733 $333,935
* 25.4% reserve for cash flow
(Note: fund was $30,000 in the red prior to receiving Dec. tax collections)
F KALISPFLL
ill
x
FUND: RETIREMENT 2370
ACTUAL BUDGET ACTUAL BUDGET
ACCOUNT FY95/96 FY96/97 96/97 FY97/98
Retirement $315,145 $325,480 $325,380 $333,935
$315,145 $325,480 $325,380 $333,935
This fund is the clearing account for the State imposed retirement systems for City
employees. The increase in this fund is due to the formula factor based upon
salary increases. This budget reflects an increase of 2.6 %.
The City pays retirement benefits for employees at various rates. Non -union
and AFSCME union personnel at 6.7%, Firefighters retirement is 14.36%.
The City Manager is a member of IMCA retirement at 10%. The Police
retirement rate is also 14.36%. The retirement contributions are paid into and
managed by the State Fund.
ACCOUNT
401 410210
155
City Manager
402 410100
155
Mayor/Council
403 410550
155
Finance Department
404 411110
155
City Attorney
406 410360
155
Court
410 430100
155
Director Public Works
410 431330
155
Central Garage
410 430264
155
Traffic Sign & Signals
155
buyback -city portion
413 420140
155
Police
416 420400
155
Fire
412 411230
155
Building Maintenance
420 420530
155
Building Dept
421 430240
155
Street
436 460430.460430
155
Parks & Recreation
400 510300
155
Reserves
400 490500
620
Interest Expense
FUND: RETIREMENT 2370 1
ACTUAL
FY95/96
$7,400
$4, 627
$7,776
$5,790
$4,344
$7,753
$5,137
$3,670
$135,082
$100,359
$9,754
$11,457
$11,906
$90
$0
$315,145
CITY OF
113
$7,530
$3,050
$7,965
$7,300
$5,335
$5,700
$5,300
$3,600
$142,040
$105,520
$0
$11,070
$6,800
$12,270
ACTUAL
FY96/97
$6,406
$3,548
$8,073
$6,913
$5,088
$6,090
$5,414
$3,783
$140,634
$102,395
$10,876
$7,523
$11,898
$92
$318,733
BUDGET
FY97/98
$8,000
$3,200
$8,400
$7,300
$5,335
$6,000
$5,300
$3,600
$3,000
$146,000
$110,000
$1,300
$0
$7,000
$14,000
$5,000
$500
17.28 mills
19.5 mills
19.5 mills
16 mills
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
97/98
Cash on Hand
$107,337
$52,033
$52,032
$149,307
Real Estate taxes
$358,811
$364,468
$370,216
$309,500
Protest Taxes (Albright)
($57,723)
$57,723
$57,723
$0
Personal Property taxes
$26,070
$26,070
$27,778
$23,000
Penalty & interest
$2,549
$2,000
$2,314
$1,500
Light vehicle tax/heavy
$32,267
$32,267
$35,975
$28,000
MV flat fees
$1,853
$1,200
$1,036
$1,800
Corporation tax
$19,096
$20,000
$28,059
$10,000
St. Personal Prop. reimb.
$8,683
$3,185
$8,352
$4,400
Total Available
Health Insurance
Total Expenditures
Cash Carry over
$498,943 $558,946 $583,485 $527,507
EXPENDITURE PROJECTION
$446,910 $440,224 $434,178 $422,641
$446,910
$440,224
$434,178
$422,641
$52,033
$118,722
$149,307
$104,866
* 25 % reserve for cash flow
(Fund was $30,000 in the red in December)
I FUND: HEALTH INSURANCE 2380 1
ACTUAL BUDGET estimated BUDGET
ACCOUNT FY95/96 FY96/97 FY96/97 FY97/98
Health Insurance $446,910
$440,224
$439,224
$422,641
$446,910
$440,224
$439,224
$422,641
STATEMENT OF FUNCTION:
This budget provides for health insurance for all general fund government employees.
Special Revenue funds and Enterprise Funds also pay premiums for those employees
charged to those funds.
The City self insures with Blue Cross as the Administrator.
The City also provides dental insurance and vision is available for purchase
by the employee.
The City raised rates 2.5% July 1 st 1995. We will not need a change in rates for
this year.
monthly rate
Family rates $445.87
2 Party rates $383.35
Single rates $184.40
This budget has decreased by 4% due in part to moving the Building Department
personnel to a Special Revenue Fund.
FID
IN !
FUND: HEALTH INSURANCE 2380
ACTUAL
BUDGET
ACTUAL
BUDGET
ACCOUNT
FY95/96
FY96/97
FY96/97
FY97/98
401 410210
153 Manager
$9,363
$10,700
$8,801
$9,950
402 410100
153 Mayor/Council
$5,350
$5,350
$4,788
$5,350
403 410550
153 Finance
$14,263
$16,520
$14,280
$16,520
404 411110
153 City Attorney
$12,866
$12,812
$14,459
$16,056
406 410360
153 Court
$15,176
$15,300
$14,895
$16,056
410 430100
153 Director of Public Works
$20,545
$14,355
$14,430
$14,525
410 431330
153 Central Garage
$15,426
$16,052
$15,301
$16,052
410 430264
153 Traffic Signals
$9,951
$9,951
$9,951
$9,951
413 420140
153 Police Department
$161,009
$159,610
$160,301
$160,100
416 420400
153 Fire Department
$99,808
$97,424
$98,084
$97,900
412 411230
153 Building Maint. (1/2 year)
$0
$0
$2,675
420 420530
153 Building Dept.
$21,764
$31,350
$27,558
$0
421 430240
153 Street Department
$29,265
$15,588
$18,564
$18,563
436 460430. 460430
153 Parks & Recreation
$32,124
$34,212
$32,767
$37,943
400 490500
620 Interest Expense
$0
$1,000
$1,000
$446,910
$440,224
$434,178
$422,641
I.- "Jnffl��W]Rftpj
REVENUE PROJECTION
ACTUAL BUDGET ACTUAL PROPOSED
FY95/96 FY96/97 FY96/97 FY98/98
CASH: Operating $120,509
Building permits
$165,000
Plumbing permits
$23,000
Mechanical permits
$27,600
Plan Review
$50,000
Sign permit fees
$1,000
Total Available $387,109
Operating $296,491
Capital Outlay $0
Total Expense $296,491
Cash Carry Over: operating $120,509 $90,618
This function was previously reported in the General Fund. An equity transfer
will be required to move fund equity from the General fund to this fund.
ACCOUNT
Personal Service
Materials and Services
Capital Outlay
STATEMENT OF FUNCTION:
ACTUAL BUDGET STAFF'S MANAGER'S
FY96/97 FY96/97 Request 97/98 FY97/98
$175,252 $178,154 $232,224 $232,224
$26,290 $34,900 $64,267 $64,267
$1,326 $0 $0 $0
$202,868 $213,054 $296,491 $296,491
This fund reflects a major change in budgeting from the General Fund to a separate Special
Revenue Fund. This will allow us to independently track and verify the validity of our
fee structure for these services. This budget has a 39% increase with $68,387 directly
related to these accounting changes.
The Building Department has a threefold purpose. It has the responsibility
to develop and maintain an effective program of regulating building construction
within the city limits of Kalispell and the extraterritorial county zone. It
administers the City of Kalispell Zoning Ordinance and administers the Floodplain
Management Program.
ACCOUNT
Personal Services:
110 Salaries and payroll costs
121 Overtime
153 Health Insurance
155 Retirement
Total Personal Services
Maintenance & Operations:
210 Office Supplies
213 Small Office Equipment
215 Computer Supplies & Software
229 Other Supplies
231 Gas & Oil
312 Postage
320 Printing
322 Code Books
331 Publication & Filing Fees
335 Membership & Dues
341 Electrical
342 Water
344 Natural Gas
345 Telephones
354 Contract Services
356 Consultants
360 Repair/Maintenance Services
366 Building Maint & Supplies
369 Radio Maintenance & Supplies
373 School & Travel
ACTUAL
BUDGET
FY96/97
FY96/97
GENERAL FUND
$172,082
$175,154
$3,170
$3,000
other funds
other funds
other funds
other funds
$175,252
$178,154
STAFF'S MANAGER'S
Request 97/98 FY97/98
$187,904
$3,000
$30,480
$10, 840
$232,224
$187,904
$3,000
$30,480
$10, 840
$232,224
$1,920
$2,000
$2,000
$2,000
$32
$200
$200
$200
$222
$600
$2,000
$2,000
$412
$1,200
$1,200
$1,200
other funds
other funds
$3,500
$3,500
$451
$600
$600
$600
$588
$700
$700
$700
$662
$1,000
$2,500
$2,500
$936
$800
$800
$800
$965
$900
$900
$900
$709
$700
$800
$800
$256
$300
$600
$600
$856
$700
$1,000
$1,000
$580
$500
$600
$600
$2,532
$4,000
$4,000
$4,000
$210
$1,000
$1,000
$1,000
$72
$700
$0
$0
$0
$0
$500
$500
$59
$500
$500
$500
$1,849
$4,500
$4,500
$4,500
PROGRAM OF SERVICES
FUND: BUILDING CODE 2394... DEPARTMENT 420, ...FUNCTION 420530
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
510 Insurance - auto
510 Insurance - liability
532 Lease -building
521 Central Garage Transfer
522 Administrative Transfer
528 Data Processing Transfer
Subtotal M&O
Capital Outlay:
946 Computer Equipment
944 Vehicles
Total Capital Outlay
WWW
other funds
other funds
other funds
other funds
$12,979
$14,000
other funds
other funds
other funds
other funds
other funds
other funds
$632
$6,068
$12,800
$500
$12,966
$3,401
$632
$6,068
$12,800
$500
$12,966
$3,401
$26,290 $34,900 $64,267 $64,267
$1,326 $0 $0
$0 $0
$1,326 $0 $0 $0
$202,868 $213,054 $296,491 $296,491
r
POSITION TITLE
Building Official *
Building Inspector **
Building Inspector **
Clerk II
Zoning Officer
Plans Reviewer **
merit & comptime
subtotal salaries:
Payroll taxes:
Fica/Medt
Unemployment tax
Worker's comp & oflt
am
***FTE***
***BUDGET***
FY95/96 FY96/97 FY97/98
FY95/96
FY96/97
General fund
General fund
1
1
1
$37,208
$38,138
1
1
1
$24,606
$26,452
1
1
1
$24,502
$25,613
1
1
1
$18,458
$19,690
1
1
1
$28,934
$25,163
1
1
1
$27,456
$27,124
6 6 6 $161,164 $162,180
FY97/98
$38,138
$26,452
$25,418
$19,690
$25,163
$27,124
$12,000
$173,985
$12,135 $12,407 $13,310
$555 $568 $609
$8,648
$173,854 $175,154 $187,904
* Salaries for non -union personnel reflect actual salaries as of Jan lst. The dollar
amount budgeted on the detail page includes 1/2 year appropriation for those pay
increases. Therefore, prior year numbers do not match this personnel page.
** Union hourly wages are based on 2080 hours this year (last year 2096).
CITT OFAIV.'LISPELIC
CASH:
Maintenance Assessments
Penalty & Interest
Total Available
Street Lighting
Cash Carry Over
16.7 % reserve
I: F& WAILI 19 ' : � WoNgTori
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY98
$18,078
$18,218
$18,218
$22,017
$60,838
$67,333
$68,671
$69,496
$447
$400
$396
$400
$79,363
$85,951
$87,285
$91,913
EXPENDITURE PROJECTION
$61,145
$71,185
$65,268
$72,449
$18,218
$14,766
$22,017
$19,464
No change in assessments is needed.
The Light Maintenance rate is .001420 per square foot for those properties
served by the light district.
This budget is increased by 1.8% with electrical costs accounting for
more than the overall increase.
M�
1 wl w 01 11311`
FUND: LIGHT MAINTENANCE 2400..PUBLIC WORKS 410..FUNCTION 430263
ACTUAL BUDGET STAFFS MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services $0
$0
$0
$0
Materials and Services $65,268
$71,185
$72,449
$72,449
Capital Outlay $0
$0
$0
$0
$65,268
$71,185
$72,449
$72,449
STATEMENT OF FUNCTION
The Street Lighting District is provided to improve visibility during darkness
and to promote safe and efficient use of street facilities. This is accomplished
by reducing pedestrian accidents at night, by reducing vandalism, and by reducing
other crimes.
I
i f
FUND: LIGHT MAINTENANCE 2400..PUBLIC WORKS 410..FUNCTION 430263
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Materials and Services
244
Lighting Supplies
$1,037
$2,000
$1,500
$1,500
341
Electricity
$58,621
$63,250
$65,000
$65,000
355
Billing Costs
$400
$800
$800
$800
360
Repair & Maint Services
$2,075
$2,000
$2,000
$2,000
522
Administrative Transfer
$3,135
$3,135
$3,149
$3,149
Total M & S
$65,268
$71,185
$72,449
$72,449
Capital Outlay
940
Machinery & Equipment
$0
$0
$0
$0
Total Capital Outlay
$0
$0
$0
$0
Total
$65,268
$71,185
$72,449
$72,449
FFV
2401
�.• . T,
REVENUE PROJECTION
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY98
CASH:
$12,638
$9,005
$7,707
$2,260
Maintenance Assessments
$703
$0
$70
$4,285
Penalty & Interest
$137
$0
$22
$0
Total Available
$13,478
$9,005
$7,799
$6,545
10,14U21,3131
Street Lighting
$5,771
$7,870
$5,539
$6,048
Cash Carry Over
$7,707
$1,135
$2,260
$497
*Note: District has 4,285' frontage. The previous rate was $1.00 ft.
The maximum allowable cash carryover is 30% of appropriation.
New decorative lights at Woodland park are not included in this light
district. Costs for those lights will need to be paid from the General Fund.
CITY OF KALISPELL
125
FUND: DECORATIVE LIGHTS 2401..PUBLIC WORKS 410..FUNCTION 430263
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Materials and Services $5,539 $7,870 $6,048 $6,048
The Decorative Street Light Maintenance District is provided as an aesthetic
feature in the business district as well as to promote beautification by
landscaping and other appurtenances.
This budget decreases 23.1 % due to a decrease in estimated electrical costs
and repair and maintenance services.
i
ACTUAL BUDGET ACTUAL BUDGET
FY95/96 FY96/97 FY96/97 FY98
CASH: $5,257 $8,119 $8,119 $36,697
Gas Tax Apportionment $278,498 $277,618 $280,172 $280,172
Public Works Charges $7,336
Total Available $283,755 $285,737 $295,627 $316,869
IMMUNRION
Street Department
$275,636
$279,600
$258,930
$288,863
Cash Carry Over
$8,119
$6,137
$36,697
$28,006
This budget reflects an increase in expenditures for 3.31 %. This fund anticipates
a slight increase in revenue to support these expenditures. The major increase is
for a capital outlay to replace an unsafe crack sealer.
IFRII
I 11 V MIRA 11 ON V.-I1
FUND: GAS TAX 2420..STREET 421..FLJNCTION 430240
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Materials and Services
231 Gas & Oil
344 Natural Gas
354 Contract Services
368 Overlays & Chipseals
369 Radio Maintenance
452 Gravel
453 Materials -Contract Preparation
471 De-Icer/Road Oil
472 Asphalt
473 Crack Sealing Material
533 Equipment Rental
Total Materials & Services
940 Crack Sealing Heater
950 Construction in Progress
Windward Way Construction
Sunnyview Lane (unfunded)
Total
$7,977
$8,000
$8,400
$8,400
$3,262
$3,000
$3,100
$3,100
$13,257
$80,000
$0
$0
$88,415
$7,500
$150,000
$150,000
$0
$100
$100
$100
$17,224
$18,000
$20,000
$20,000
$18,120
$20,000
$20,000
$20,000
$28,990
$25,000
$30,000
$30,000
$10,993
$30,000
$30,000
$30,000
$3,920
$5,000
$7,500
$7,500
$60
$3,000
$500
$500
$192,218
$199,600
$269,600
$269,600
$0
$0
$19,263
$19,263
$66,712
$80,000
$0
$0
$0
$0
$258,930
$279,600
$288,863
$288,863
[a] va- I W, " 1 11, V., 10 1, k
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY97/98
CASH:
$77,279
$99,697
$99,697
$56,267
Maintenance Assessments Bille
$312,810
$370,781
$351,983
$370,781
Public Works Charges
$3,485
$0
$3,485
$0
Penalty & Interest
$1,769
$1,200
$2,125
$1,200
Total Available
$395,343
$471,678
$457,290
$428,248
EXPENDITURE
PROJECTION
Street Department
$273,209
$393,980
$382,136
$390,551
Debt Service
$19,122
$19,125
$18,887
$0
Capital Outlay
$3,315
$0
$0
$7,000
Total Expenditures
$295,646
$413,105
$401,023
$397,551
Cash Carry Over
$99,697
$58,573
$56,267
$30,697
Street Maintenance assesstments are billed on square footage at a rate of .0045
itPff-1,1SPELT
FUND: SPECIAL STREET MAIM'. 2500... STREET 421...FUNCTION 430240
ACTUAL BUDGET
ACCOUNT FY96/97 FY96/97
STAFF'S MANAGER'S
Request 97/98 FY97/98
Personal Services $265,095
$258,772
$258,646
$258,646
Materials and Services $135,928
$154,333
$131,905
$131,905
Capital Outlay $0
$0
$51,000
$7,000
$401,023
$413,105
$441,551
$397,551
STATEMENT OF FUNCTION:
Special Street Maintenance funds will be primarily used for street sweeping, flushing, leaf
pick-up, sanding, deicing, snow plowing and snow removal. The overall goal is to maintain
all city streets in a clean, safe and driveable condition during all seasons.
Due to a decrease in funding of materials and services this budget experiences an
overall decrease of 3.87% while providing a capital improvement to an unsafe
building condition at the street department.
Line Item Detail: Special Street Maintenance
354 Contract services - $10,000 - Additional funds for snow removal.
920 Buildings - $ 7,000 - Improvements to building insulation, wiring ,etc.
UNFUNDED $44,000
940 Machinery & Equipment
$44,000 - Bobcat with high flow planer, milling for thermoplastic, u-cuts,
patching key ways.
EW
01 9► 01 By W.-I1
FUND: SPECIAL STREET MAINT. 2500... STREET 421 ... FUNCTION 430240 1
Personal Services:
110 Salaries and payroll costs
121 Overtime
153 Health Insurance
155 Retirement
Total Personal Services
Materials and Services:
216 Computer Equipment
229 Other Supplies
231 Gas & Oil
354 Contract Services
355 Billing Costs
369 Radio Maintenance
388 Medical services/drug test
533 Equipment Rental
610 Debt Retirement
521 Central Garage Transfer
522 Administrative Transfer
528 Data Processing Transfer
Subtotal
Capital Outlay:
920 Buildings
940 Machinery & Equipment
Subtotal
Total
ACTUAL
BUDGET
STAFF'S
MANAGER'S
FY96/97
FY96/97
Request 97/98
FY97/98
$204,662
$204,199
$204,073
$204,073
$11,287
$10,000
$10,000
$10,000
$36,220
$32,520
$32,520
$32,520
$12,926
$12,053
$12,053
$12,053
$265,095
$258,772
$258,646
$258,646
$1,762
$1,000
$500
$500
$1,855
$2,000
$2,000
$2,000
$6,424
$6,500
$6,600
$6,600
$3,421
$20,000
$20,000
$20,000
$600
$600
$600
$600
$500
$500
$200
$200
$1,688
$350
$500
$500
$1,533
$5,000
$500
$500
$18,887
$19,125
$0
$0
$80,000
$80,000
$80,000
$80,000
$15,404
$15,404
$18,273
$18,273
$3,854
$3,854
$2,732
$2,732
$135,928
$154,333
$131,905
$131,965
$0
$0
$7,000
$7,000
$0
$0
$44,000
$0
$0
$0
$51,000
$7,000
$401,023
19
$413,105 $441,551 $397,551
im
FUND: SPECIAL STREET MAINT. 2500... STREET 421 ... FUNCTION 430240
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
Superintendent *
0.25
0.25
0.25
$9,267
$9,499
$9,499
Working Foreman
0.50
0.50
0.50
$13,288
$13,740
$13,740
Equipment Oper/Drivers**
4.00
6.00
6.00
$94,953
$149,614
$149,614
Surveyor
0.00
0.30
0.30
$0
$8,304
$8,304
subtotal salaries:
4.5
6.8
6.8
$117,508
$181,157
$181,157
Payroll taxes:
Fica/Medt
$8,989
$13,859
$13,859
Unemployment tax
$411
$630
$634
Workers Comp
$8,857
$8,123
$7,518
Oflt
$588
$899
$906
TOTAL 110
$136,353
$204,668
$204,073
* Salaries for non -union personnel reflect actual salaries as of Jan 1 st. The dollar
amount budgeted on the detail page includes 1/2 year appropriation for those pay
increases. Therefore, prior year numbers do not match this personnel page.
** Equipment Operator/Drivers moved from General Fund Street Dept FY97.
Hourly wages for FY97 were based on 2096 hours; wages for FY98 will be for 2080 hours.
t.
LOAN REVOLVINGt
REVENUE PROJECTION
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY97/98
CASH:
Operating Cash
$45,582
$53,880
$56,979
$26,290
Interest Subsidy Acct
$9,684
$9,407
$6,402
$5,074
Loan to be paid off
$16,000
$31,000
$53,120
Due from Service Hook-ups
($5,510)
$5,510
($6,737)
$12,247
Interest Income
$1,599
Loan Proceeds
$6,826
$10,116
$7,929
$8,343
Interest Subsidy
$125
$191
$120
Human Resources Lease/purchase
$78,198
Total Available
$136,504
$94,913
$95,764
$105,194
Housing
$69,715
$82,680
$62,881
$100,000
Loan contingency
$402
$0
$0
$0
Interest Subsidy
$3,100
$9,407
$1,519
$1,200
Total Expenditures
$73,217
$92,087
$64,400
$101,200
Cash Carry Over: operating
$53,880
$2,826
$26,290
$0
Interest Subsidy
$9,407
$0
$5,074
$3,994
'
1
FUND: COMMUNITY DEVELOPMENT LOAN REVOLVING ....... 2880
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT FY96/97
FY96/97
Request 97/98
FY97/98
Loans & Grants/Housing $64,400
$92,087
$101,200
$101,200
Total $64,400
$92,087
$101,200
$101,200
The Community Development Loan Revolving Fund is comprised of Program Income
from various funding sources allocated to the rehabilitation mortgage amounts. This
Program Income will be utilized to buy down the purchase price of the three and
four bedroom units on South Woodland and/or Teton Terrace to reach the very low
income buyers as originally targeted.
The Interest Subsidy Account is escrowed at Glacier Bank for old rehabilitation
mortgages which were subsidized down to a 3% interest rate. Each month a
portion is drawn from the escrow account and applied to subsidize the interest
payment down to the pledged 3% rate.
Loan proceeds is anticipated interest earned on City -made rehabilitation mortgages.
Loans to be paid off in FY98 are: Aurand $29,600 & Rooney $23,520
This budget increases by 9.8 % to appropriate funds provided by loan payoffs
that are anticipated.
Hm
2882
COURTYARD AIAINTENANCE FUND
REVENUE PROJECTION
ACTUAL BUDGET ESTIMATED BUDGET
95/96 96/97 96/97 97/98
CASH:
$19,004
$3,552
$32,092
$30,572
Courtyard Reserve
$1,190
$4,742
$4,742
$8,294
Gross Rent Receipts
$39,318
$57,875
$53,250
$53,250
Total Operating Income:
$58,322
$61,427
$85,342
$92,116
ID ' � ►D r It �����
Property Management Cost:
$27,050
$27,050
$27,050
$35,000
Transfer to Maintenance Reserve
$3,552
$3,552
$3,552
$3,552
Debt Service:
$24,168
$24,168
$24,168
$25,000
$54,770
$54,770
$54,770
$63,552
Cash Carry Over: operating
$3,552
$6,657
$30,572
$20,270
reserve
$4,742
$8,294
$8,294
$11,846
0113,' r r
FUND: COURTYARD MAINTENANCE 2882...480...470240...
ACTUAL BUDGET ESTIMATED BUDGET
ACCOUNT FY96/97 FY96/97 FY96/97 FY97/98
Maintenance & Operations
$0
$30,602
$30,602
$35,000
Debt Service
$0
$24,168
$24,168
$25,000
$0 $54,770 $54,770 $60,000
STATEMENT OF FUNCTION:
The Courtyard Maintenance Reserve Fund is budgeted to reflect those costs which
are incurred related to our 16 units of housing managed by Northwest Human Resources
Management. The revenues reflect rent. The utilities and debt services costs will
all be paid by Northwest Human Resources per the Joint Venture Agreement with
them to manage this housing complex. We need budget authority to simply record
these expenditures on our books. This is the City's equity in this project.
This account experiences a 16.0% increase due to an increase in management
related costs.
i
EM
12 r , r Ell Mal
ACTUAL
BUDGET
ACTUAL
BUDGET
95/96
FY96/97
FY96/97
97/98
CASH: operating
$184,552
$113,843
$111,818
$111,114
rehab grant account
$3,823
$3,929
$3,929
$4,037
Loan Receivable
$333,681
$333,681
$333,681
$333,681
Rehab grant interest
$106
$0
$108
$100
Decrease in Contract Payable
($4,060)
($1,815)
$0
$0
Total Available
$518,102
$449,638
$449,536
$448,932
EXPENDITURE PROJECTION
Community Development $400,330 $445,021 $334,385 $427,796
Cash Carry Over -operations $113,843 $688 $111,114 $16,999
Cash Carry Over -Rehab Gran $3,929 $3,929 $4,037 $4,137
This budget reflects a 3.4 % decrease in expenditures. This decrease is due to a decrease
in the affordable housing budget. Affordable housing is a carryover from this fiscal year.
* Joint Venture Mall Income is budgeted as a General Fund revenue (1996-1997 $45,110).
9
I FUND: f• . / .... FUNCTION 470210
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services
$204,958
$214,611
$227,845
$227,845
Materials and Services
$81,427
$107,910
$103,651
$103,451
Housing & Grants
$48,000
$122,500
$110,500
$96,500
Capital Outlay
$0
$0
$0
$0
$334,385 $445,021 $441,996 $427,796
Eligible Use of UDAG Program Income
The U.S. Department of Housing and Urban Development (HUD) requires the City of
Kalispell to track the use of program income after close-out of any federal or state funded
grant. We must assure such use meets a national federal objective of benefiting low and
moderate income persons and complies with the "Provisions of Title I, of the Community
Development Act of 1974" (Act). The City's PECDD, as administrator of the HUD
Urban Development Action Grant and other state and federal grants, is charged with
the responsibility to ensure that a minimum of 51 % of the funds be used for activities
that are clearly designated to meet the identified needs of persons of low and moderate
income. Section 105(a) of Title 1, of the Act lists eligible activities and there are publ]sned
guidelines.
Program income is and will continue to be monitored by the State Department of
Commerce and its auditors. The eligible uses include all of the activities currently funded
by the UDAG program income budget and could also include many other activities
related to planning and implementing economic and community development programs
with emphasis on benefit to low and moderate income persons and economic development.
F
UDAG Program Income is derived from the debt service payments received on the
City's secondary loan on the Kalispell Center Mall (Kalispell Center Limited
Partnership). This annual income stream pays all of the administrative costs,
with the exception of the Building Division, for the Planning, Economic &
Community Development Department (PECDD). PECDD administers the three
tax increment financed redevelopment plans, all federal and state funded
housing grant/loan programs and related economic development activities.
During this fiscal year, PECDD will be charged with the responsibility for
administration and implementation of:
The Kalispell City Airport/Athletic Complex Redevelopment Plan
Proceeds from the sale and new ad valorem taxes created from new
construction on Haven and Daley Fields will be utilized to implement the goals
identified in the Redevelopment Plan. Budget details are identified in TAX
INCREMENT FUND 2185.
The South Woodland and Teton Court Affordable Housing Projects
The Westside Urban Renewal Plan. Major activities include participation
with Gateway West Mall to facilitate the multi -million expansion and remodel of
the facility, expediting the reconstruction of Meridian Road, implementation of
the North Meridian Neighborhood Plan goals, and facilitating solutions of
storm drainage issues on the west side of Kalispell. TAX INCREMENT
FUND 2188 identifies the project budget.
The Kalispell Downtown Urban Renewal Plan activities are planned to be
funded with the annual cash flow from the Downtown Tax Increment District
over the next 4 years - prior to the district's "sunset" in September 2001. The
details of the TIF projects and budget will be presented in the TAX
INCREMENT FUND 2180 presentation in this year's budget.
354 Contract Services - will include the following.
Investment in Flathead Data Resource Center $5,000
Title searches & surveys $1,500
Computer services contract $2,500
FRDO -master plan update $2,000
Miscellaneous data & design services $52000
$16,000
396 Studies/Surveys - budget has been reduced by $2,250 from last year but will still
allow for the hiring of consultants and the printing of various studies to implement
program goals that are eligible under UDAG repayment guidelines.
790 Affordable Housing - $71,500 carryover for Samaritan House.
712/795 Emergency Housing $5,000 and Residential Rehab $10,000 - grants
To the Agency on Aging to be used as matching funds to aid elderly homeowners requiring
minor repairs or home modifications, such as handicapped accessible ramps or bathroom
modifications, required to allow continued independent living.
L001 pi
r r.
733 Eagle Transit request for Bus -$14,000
no
.0 .... FUNCTION 470210
ACTUAL
ACCOUNT FY96/97
ervices:
BUDGET STAFF'S MANAGER'S
FY96/97 Request 97/98 FY97/98
110
Salaries & Wages
$175,981
$180,421
$190,495
121
Overtime
$151
$5,000
$5,000
153
Health Insurance
$17,726
$16,776
$19,720
155
Retirement - PERD
$11,100
$12,414
$12,630
Total Personal Services
$204,958
$214,611
$227,845
Materials and Services
210
Office Supplies
$1,665
$2,400
$1,500
212
Project Expenses
$6,534
$6,000
$6,000
213
Small Office Equip
$2,000
$2,000
$2,000
215
Computer Supplies
$2,000
$2,000
$2,000
229
Other Supplies
$1,051
$1,000
$1,000
231
Gas & Oil
$38
$250
$250
312
Postage
$1,222
$1,600
$1,500
320
Printing
$129
$1,000
$1,000
335
Membership & Dues
$2,595
$3,500
$3,000
341
Electricity
$709
$800
$800
342
Sewer & Water
$383
$750
$600
339
Other Publicity
$673
$600
$600
344
Gas (Heat)
$856
$1,000
$1,000
345
Tele/lease & long distance
$5,113
$5,000
$5,500
353
Auditing
$2,222
$2,000
$2,000
354
Contract Services
$1,050
$16,000
$16,000
363
Office Equip Maintenance
$2,078
$2,000
$1,000
373
School and Travel
$6,467
$6,000
$6,500
379
Meetings
$200
$1,500
$1,500
380
Training Materials
$175
$1,500
$1,500
396
Studies/Surveys
$1,637
$7,246
$5,000
510
Property & Liability Insurance
$5,668
$6,500
$6,500
531
Office Rent
$12,198
$12,500
$12,800
521
Central Garage Transfer
$1,000
$1,000
$1,000
522
Administrative Transfer
$21,077
$21,077
$19,685
528
Data Processing Transfer
$2,687
$2,687
$3,416
Subtotal M & S
$81.427
$107.910
$190,495
$5,000
$19,720
$12,630
$227,845
$1,500
$6,000
$2,000
$2,000
$1,000
$250
$1,500
$1,000
$2,800
$800
$600
$600
$1,000
$5,500
$2,000
$16,000
$1,000
$6,500
$1,500
$1,500
$5,000
$6,500
$12,800
$1,000
$19,685
$3,416
um
FUND: UDAG 2886....
DEPT 480
.... FUNCTION 470210
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Grants & Housing:
733
Eagle Transit Grant -operating
$7,500
$7,500
$10,000
$10,000
733
Eagle Transit Grant -bus
$0
$0
$14,000
$0
795
Emergency Housing
$2,000
$5,000
$5,000
$5,000
712
Residential Rehab"AOA"
$10,000
$10,000
$10,000
$10,000
790
Affordable Housing (carryover)
$28,500
$100,000
$71,500
$71,500
Subtotal Grants & Housing
,
900
CapitalOutlay/land
$0
$0
$0
$0
GRAND TOTALS
$334,385
$230,410
$441,996
$427,796
flM
� •: r , r � i .; r
' ' 1
FUND: UDAG 2886.... DEPT 480.... FUNCTION 470210
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
Director *
Director -Car Allowance
Housing Division Manager
Planning & Redevelopment
Division Manager
Secretary
Clerk II
Merit
Subtotal salaries
Payroll taxes:
Fica/medt
Worker's Comp.
Oflt
Unemployment ins.
Total for line item 110
1 1
1
$49,536
$50,651
$50,651
$2,500
$3,000
$3,000
1 1
1
$34,975
$35,849
$35,849
1 1
1
$34,950
$35,823
$35,823
1 1
1
$21,025
$21,551
$21,551
1 1
1
$18,250
$19,481
$19,481
$8,000
5 5
5
$161,236
$166,355
$174,355
$11,718
$12,726
$13,338
$1,314
$1,373
$1,320
$0
$800
$872
$536
$582
$610
$174,804
$181,836
$190,495
* Salaries for non -union personnel reflect actual salaries as of Jan 1st. The dollar
amount budgeted on the detail page provides for a partial year appropriation for those pay
increases. Therefore, prior year numbers do not match this personnel page.
MVA
REVENUE PROJECTION
ACTUAL
BUDGET
ACTUAL
BUDGET
95/96
FY96/97
FY96/97
97/98
Cash
$0
$84,376
$86,401
($1,472)
CDBG Grant
$141,741
$258,259
$257,759
$500
HOME Grant
$370,761
$29,239
$29,039
$200
Sale of Land Proceeds
$0
$348,000
$16,000
$321,472
Total Available
$512,502
$719,874
$389,199
$320,700
Housing Program
Cash Carry Over
EXPENDITURE PROJECTION
$426,101 $719,874 $390,671
$86,401 $0 ($1,472)
$320,700
$0
'.t
FUND: AFFORDABLE HOUSING PROGRAM 2950 .... 480.... 470210 1
ACTUAL
ACCOUNT FY95/96
Housing Program $390,671
$390,671
STATEMENT OF FUNCTION:
BUDGET STAFF'S MANAGER'S
FY96/97 Request 97/98 Proposed FY98
$719,874
$719,874
$320,700
$320,700
Twenty four, three and four bedroom first time home buyer units are being created
on the seven acre site the City owns on So. Woodland Avenue. A second site
called Teton Terrace will accommodate 20 to 24 two bedroom units which the
City committed to build when seeking funding from HOME, CDBG and the
Federal Home Loan Bank of Seattle. The $400,000 CDBG and $400,000 HOME
Grants were applied to infrastructure development and a $198,000 grant from
the Federal Home Loan Bank will provide down payment and closing cost
assistance.
Montana Board of Housing will provide the permanent financing for these units
at interest rates from 5 7/8% to 6 3/8% on fixed thirty year terms.
Local lending institutions will be providing the construction financing for the
respective buyers at reduced interest rates.
This budget reflects only the construction amount active. The balance of the
project is all that is budgeted. This as a 55.5% decrease from FY96/97.
$320,700
1 i 1
I
2916
DRUG ENFORCEMENT GRANT
REVENUE PROJECTION
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY97/98
CASH:
$1,449
$4,913
$4,913
$5,059
Donations
$100
$0
$0
Grant
$35,625
$33,733
$32,995
$34,729
General Fund Transfer
$12,408
$12,785
$12,685
$10,000
Total Available
$49,582
$51,431
$50,593
$49,788
Crime Control
$44,669
$46,518
$45,534
$47,969
Cash Carry Over
$4,913
$4,913
$5,059
$1,819
' 0
FUND: DRUG ENFORCEMENT GRANT 2916.... POLICE 413.... FUNCTION 420140
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services
$43,993
$44,977
$46,306
$46,306
Materials and Services
$1,541
$1,541
$1,663
$1,663
Capital Outlay
$0
$0
$0
$0
$45,534
$46,518
$47,969
$47,969
�M- i M900I104W
The goal of this project is to enforce the State and Federal statutes relating
to the possession and/or sale of dangerous drugs and the criminal activity
associated with dangerous drug use in Flathead County and its incorporated
cities. The multi -agency task force concept is intended to insure a
well -coordinated county -wide drug enforcement program whose purpose
is to attack the drug market place at all levels by placing equal importance
on the casual user, the addict and the traffickers.
This budget reflects an increase in grant funding and match from the City.
Overall the fund increases by 2.8%.
***The City's' matching grant is 25%.
The officers salary and benefits $46,306.00 x 25% _ $11,577
The contracted services are: 1/4 Sal $6,651 x 25% _ $1,663
TOTAL: $13,240
Note: due to available cash carryover, we have reduced the transfer to $10,000
for this fiscal year.
1
FUND: DRUG ENFORCEMENT GRANT 2916
.... POLICE 413.... FUNCTION 420140
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services:
110
Salaries and payroll costs
$33,013
$33,358
$34,370
$34,370
121
Overtime
$1, 981
$2, 000
$2, 000
$2, 000
153
Health Insurance
$4,600
$5,220
$5,350
$5,350
155
Retirement
$4,399
$4,399
$4,586
$4,586
Total Personal Services
$43,993
$44,977
$46,306
$46,306
Materials and Services
210
Office Supplies
$0
$0
$0
$0
354
Contract Services
$1,541
$1,541
$1,663
$1,663
Subtotal
$1,541
$1,541
$1,663
$1,663
GRAND TOTALS
$45,534
$46,518
$47,969
$47,969
r �. ,
PROGRAM SERVICES
2975
ISTEA
REVENUE PROJECTION
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY97/98
CASH:
$42,556
$30,704
$23,568
$9,003
Grant
$4,776
$69,280
$40,194
$252,815
City Share'98
$0
$0
$0
$5,008
Total Available
$47,332
$99,984
$63,762
$266,826
EXPENDITURE PROJECTION
Capital Improvements
$16,628
$80,000
$54,759
$259,470
Cash Carry Over
$30,704
$19,984
$9,003
$7,356
This budget reflects a large increase (161.6%)
due to the planning for projects
and banking of grant funds over the past few
years. These projects
should proceed
within this budget year.
FUND: ISTEA 2975 ... 460451 ... 460453 ... 460455
ACTUAL BUDGET STAFF'S MANAGEWS
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Capital Improvements
STATEMENT OF FUNCTION:
$54,759 $80,000
k�- • ': 1 111
$259,470
$259,470
ISTEA (Intermodal Surface Transportation Efficiency Act), also known as CTEP
(Community Transportation Enhancement Program), was signed into law on
December 18, 1991. ISTEA requires a Transportation Enhancement set -aside
which can only be used to fund specific categories. These federal funds come to
Montana through the Montana Department of Transportation (MDT). Total
monies available from '92 to '97 are $397,122. The City is responsible for
approximately 13.4% of the total cost over the 5 years.
Projects total
ISTEA Program $397,122
Fy 94
Fy 95
Fy 96
Fy 97
FY 98
Grant
City
$343,908
$53,214
($26,474)
($21,732)
($50,899)
$0
($40,194)
$0
($252,815)
($5,008)
Balance $0 $0
Y
FUND: ISTEA 2975... 460451... 460453... 460455
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
el �u19IOVIOU'rI
460451
North Main Project*
950
Construction In Progress
460453
Dream Trail Project**
950
Construction In Progress
460455
Meridian Rd. Trail***
950
Construction In Progress
Unallocated
950
Construction In Progress
$54,759 $60,000 $100,000 $100,000
'•/ lil '•1 /11
►. 1 111 •• 1 •• 1
$0 $0 $0 $0
$54,759 $80,000 $259,470 $259,470
* North Main Trail - Phase One complete through Lawrence Park to Stillwater
River. Phase II takes in access across Stillwater River to Whitefish Stage Road
and into historic Lawrence Park.
** Dream Trail - Phase III final loop around the soccer field connecting the lower
loops around the lagoon.
*** Meridian Road Trail - Pedestrian trail access along Meridian Road east side from
Ashley Creek to Highway #2.
DEBT SERVICE FUND
CASH
ESTIMATED
REVENUE
EXP.
CARRY OVER
FUND
CASH 7/1/97
ANTICIPATED
PROJECTION
6/30/98
G.O. BOND
$19,901
$60,430
$64,418
$15,913
REVOLVING
$33,904
$0
$0
$33,904
1989 S&C
$760
$1,445
$2,205
$0
1990 S&C
$0
$2,520
$2,520
$0
1991 S&C
$300
$496
$796
$0
1992 S&C
$0
$1,142
$1,142
$0
1993 S&C
$100
$881
$981
$0
1994 S&C
($400)
$6,770
$6,370
$0
1995 S&C
$200
$4,636
$4,836
$0
1996 S&C
$0
$3,226
$3,226
$0
MERIDIAN S&C
$380
$806
$1,186
$0
SID 337
$7,967
$9,726
$13,700
$3,993
SID 341
$10,000
$10,400
$10,400
$10,000
SID 342
$34,578
$21,860
$53,860
$2,578
Total
$107,690
$124,338
$165,640
$66,388
`)
G.O. BOND - BRUCKRAUSER POOL
REVENUE PROJECTION
2 mills
2.5 mills
2.5 mills
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY97/98
CASH:
$30,067
$15,202
$15,202
$19,901
Real Estate Taxes
$38,738
$46,580
$46,888
$47,905
Protest Taxes
($5,985)
$5,916
$0
Personal Property Taxes
$4,512
$3,827
$2,861
$2,751
Penalty & Interest
$414
$250
$321
$260
Light Vehicle Tax
$4,407
$4,556
$4,071
$3,822
MV Flat Fees
$231
$125
$106
$225
Corporation Tax
$2,658
$2,500
$2,920
$2,690
State Personal Property Reimb.
$889
$1,200
$1,081
$1,277
Interest Earnings
$2,064
$1,000
$1,203
$1,500
Total Available
$77,995
$75,240
$80,569
$80,331
1W
A040101
Debt Service $62,793 $61,668 $60,668 $64,418
Cash Carry Over $15,202 $13,572 $19,901 $15,913
NOTE: The 1985 General Obligation Bond for Bruckhauser Pool was refunded
in 1992. The original issue was for $550,000. The Refunding issue is
for $385,000 with final payment due April 1, 2000.
Amortization Schedule: ISSUE FY G. O. BOND 1992
FY 1998 S55,000
$8,168
FY 1999 $55,000
S5,555
FY 2000 $55,000
S2,805
ACTUAL BUDGET ACTUAL BUDGET
ACCOUNT 95/96 96/97 FY96/97 97/9
3010-Gen Oblig Bond'85
Principal
$50,000
$50,000
$50,000
$55,000
Interest
$12,543
$10,418
$10,418
$8,168
N isc. Interest
$0
$1,000
$0
$1,000
Fiscal Agent Fees
$250
$250
$250
$250
3500 SID Revolving
$0
$0
$0
$0
3570-3595 Sidewalk & Curbs
Principal
$18,242
$20,980
$20,980
$15,484
Interest
$7,490
$7,396
$7,396
$5,753
N1isc.Interest
$0
$2,275
$2,275
$2,025
3637-3641-3642 SID's
Principal
$10,000
$24,000
$24,000
$55,000
Interest
$5,100
$34,795
$34,795
$22,760
Fiscal Agent Fees
$0
$200
$200
$200
$103,625 $151,314 $150,314 $165,640
The G.O. Bond Fund is voted levy for debt service for the city Bruckhauser
Pool construction. The original debt was $550,000 sold in 1985 for 15 years.
The SID Revolving fund is used to make loans to individual Special Improve-
ment District debt service funds to pay for shortfalls of revenue needed to pay
principal and interest.
We have numerous SID's and Sidewalk & Curb funds which are assessed
against the property and billed on the County tax notice. Prepayments on
SID 342 have resulted in calling additonal bonds for FY98.
reff F 6- VA on,
PROGRAM OF SERVICES
FUND: SIDEWALK AND CURBS & SID'S ...... DEBT SERVICE
ACTUAL BUDGET
ACTUAL
BUDGET
ACCOUNT
FY95/96 FY96/97
96/97
FY97/98
3587 1987 S & C
Principal
$2,275 $0
$0
$0
Interest
$137 $0
$0
$0
Misc Interest
$0 $0
$0
$0
Principal
$5,000
$7,412
$7,412
$0
Interest
$871
$571
$571
$0
Misc Interest
$0
$0
$0
$0
3589
1989 S & C
Principal
$2,000
$2,000
$2,000
$2,000
Interest
$525
$315
$315
$105
Misc Interest
$0
$100
$100
$100
3590
1990 S & C
Principal
$1,800
$1,800
$1,800
$1,800
Interest
$575
$550
$550
$370
Misc Interest
$0
$350
$350
$350
3591
1991 S & C
Principal
$280
$280
$280
$560
Interest
$373
$270
$270
$136
Misc Interest
$0
$100
$100
$100
3592
1992 S & C
Principal
$1,000
$1,000
$1,000
$1,000
Interest
$525
$490
$490
$42
Misc Interest
$0
$100
$100
$100
CITY OF KALISPELL
161
PR
•AM OF • '
ICES
FUND: SIDEWALK AND CURBS & SID'S ...... DEBT SERVICE
ACTUAL
BUDGET
ACTUAL
BUDGET
ACCOUNT
95/96
96/97
96/97
97/98
3593
1993 S & C
Principal
$730
$730
$730
$730
Interest
$241
$220
$220
$176
Misc Interest
$0
$75
$75
$75
3594
1994 S & C
Principal
$4,257
$4,000
$4,000
$4,000
Interest
$3,932
$2,100
$2,100
$1,870
Misc. Interest
$0
$500
$500
$500
3595
1995 S & C
Principal
$0
$2,858
$2,858
$2,852
Interest
$0
$2,625
$2,625
$1,484
Misc Interest
$0
$1,000
$1,000
$500
3596
1996 S & C
Principal
$0
$0
$0
$1,519
Interest
$0
$0
$0
$1,457
Misc Interest
$0
$0
$0
$250
3570
Meridian S & C
Principal
$900
$900
$900
$1,023
Interest
$311
$255
$255
$113
Misc Interest
$0
$50
$50
$50
CASH:
Charges for service
Proceeds 1995 S & C warrants
Proceeds 1996 S & C warrants
Proceeds 1997 S & C to be issued
Total Available
Construction Costs
Cash Carry Over
$50,000
ACTUAL
96/97
$0
$3,285
$12,148
$9,585
BUDGET
97/9
$0
$50,000 $25,018 $50,000
10"OU0,49ply• •
$50,000 $25,018 $50,000
$0 $0 $0
IWAU501,11118,11, � r
FUND: 4290....... SIDEWALK AND CURB CONSTRUCTION
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Construction $25,018 $50,000 $50,000 $50,000
$25,018 $50,000 $50,000 $50,000
STATEMENT OF FUNCTION:
The sidewalk and curb construction fund is used to record expenditures
for replacing sidewalks and curbs which residents request or which the
City orders in. The costs are paid for by the property owner. They are
billed for the cost of construction plus 5% for administration. The property
owner can have the cost put on the tax notice for a period of 8 years.
The City sells sidewalk and curb warrants for the amount of the assessment.
This budget is "no change" since it is an authorizing account only and expenditures
are driven by public demand.
Im
I oleo r �- r i
CASH: Operating
Replacement Acct.
Bond construction cash
Metered Water Sales (cash)
Hookup Fees(Replacement acct)
Hydrant Rental
Installation Charges
Misc.
Water Tower Rental
Interest Earnings
Interest Earnings -Bond money
Proceeds of revenue bond
Total Available
Water Billing
Water Operating
Capital Outlay
Debt Service
Replacement -Unfunded '98
Water Bond Construction
Total Expenditures
5210
WATER FUND
ACTUAL BUDGET ACTUAL BUDGET
FY95/96 FY96/97 FY96/97 FY97/98
$412,467
$517,874
$517,874
$430,804
$413,345
$609,629
$609,629
$777,043
$0
$954,000
$954,000
$205,752
$827,271
$900,000
$868,787
$875,000
$46,284
$25,000
$47,667
$60,000
$34,104
$0
$0
$0
$27,760
$20,000
$18,281
$12,000
$1,666
$200
$513
$1,000
$2,800
$4,800
$4,800
$4,800
$58,870
$50,000
$74,297
$60,000
$37,906
$2,500
$954,000
$0
$0
$0
$2,778,567 $3,081,503 $3,133,754 $2,428,899
IM49091MIJIMI
$59,159
$64,770
$61,154
$80,836
$625,218
$705,051
$703,120
$642,797
$14,707
$332,000
$61,015
$484,750
($2,024)
$108,937
$108,712
$107,363
$150,000
$150,000
$150,000
$148,000
$0
$954,000
$786,154
$150,000
$847,060 $2,314,758 $1,870,155 $1,613,746
Add back unfunded Deprec/Replacement
Cash Carry Over
Operating $517,878
Replacement Reserve Acct. $609,629
Bond construction Cash $954,000
$402,116
$514,629
$0
$430,804
$777,043
$205,752
Note: $430,000 of replacement funds to be used for capital outlay FY98.
Cel a
$150,000
H
WW'0113
111 to r ' , r
FUND: WATER 5210.... WATER OPERATING 447..WATER FACILITIES 430550
ACTUAL
BUDGET
STAFFS
MANAGER'S
_ ACCOUNT
FY95/96
FY96/97
Request 97/98
FY97/98
Personal Services
$332,899
$319,550
$319,351
$319,351
Materials and Services
$370,221
$385,501
$323,446
$323,446
Capital Outlay
$61,015
$332,000
$716,360
$484,750
Debt Service
$108,712
$108,937
$107,363
$107,363
Deprec./Replacement Reserve
$150,000
$150,000
$150,000
$148,000
Water Bond Construction
$786,154
$954,000
$150,000
$150,000
$1,809,001 $2,249,988 $1,766,520 $1,532,910
u I C1041 Its)•
The responsibility of the Water Department is to provide safe, potable and palatable
water for the needs of the domestic, institutional, industrial and commercial
consumers and to provide adequate pressure and flow to meet fire fighting
and irrigation needs. Maintenance of the three wells and Noffsinger Spring
as water sources along with maintenance of the distribution system, storage
facilities, fire hydrants, valves, meters and related controls is an integral part of the
function of this department. This budget is responsible for pumping and treating
millions of gallons annually.
This budget reflects a 31.8% decrease. This large decrease is due to $62,055 in the
materials and services portion of the budget in conjunction with $804,000 decrease
in the water bond projects.
336 Licenses Fees - $12,500
$12,000 Montana Dept. of Environmental Quality - Community Water System Assessments
$ 500 Water certifications for six operators
354 Contract Services - $14,000
$14,000 Leak Detection Services, compaction testing
360 Repair & Maintenance - $11,000
$10,000 Contracted labor for facilities and general maintenance
$ 1,000 General repair & maintenance
920 Buildings - S 2,000
$ 2,000 Remodel & construct office wall at Lawrence Park
931 Contract Main Installation - $170,000
$ 20,000 B&B water main replacement (Constuction to be done by City)
$150,000 Wyoming Street water main improvements (carryover)
934 Capital Improvements -$ 260,000 & $35,000
$260,000 Additional funding needed for Liberty St. and north side water well projects.
$ 35,000 Consultants Hwy 93 So.
940 Machinery & Equipment - $ 17,750
$10,000 Tapping machine
$ 4,000 Chlorine residual analyzer w/circle recording chart
$ 3,750 HP Color Plotter for Engineering drawings and mapping -cost shared w/sewer
920 Buildings - $15,000
$15,000 - Sand shed for storing gravel in winter
931 Contract Main Installation - $ 210,000
$160,000 4th Ave East water main replacement
$ 45,000 Corporate Way to Greenbriar water main extension
940 Machinery & Equipment - $11,610
$ 5,750 John Deere Model 325 Lawn mower
$ 1,350 8 hp snow blower
$ 3,135 Plow to mount on GMC 4x4 service truck for snow removal
$ 1,375 Rotating Laser Measuring Device for survey -cost shared w/sewer
N.
1 WU 01,211311 ON V,11
FUND: WATER 5210.... WATER OPERATING 447..WATER FACILITIES 430550 1
ACTUAL
BUDGET
STAFFS
MANAGER'S
ACCOUNT
FY96197
FY96/97
Request 97/98
FY97/98
Personal Services:
110
Salaries & Wages
$263,002
$259,647
$262,301
$262,301
121
Overtime
$16,278
$6,798
$5,000
$5,000
153
Health Insurance
$38,637
$38,115
$36,640
$36,640
155
PERD
$14,982
$14,990
$15,410
$15,410
Total Personal Services
$332,899
$319,550
$319,351
$319,351
Materials and Services:
210
Office Supplies
$249
$500
$250
$250
213
Small Office Equip
$512
$500
$500
$500
215
Computer Supplies
$468
$500
$500
$500
216
Computer Equipment
$3,902
$4,000
$1,000
$1,000
221
Safety Equip & Supplies
$609
$1,000
$1,000
$1,000
224
Janitorial Supplies
$445
$500
$500
$500
226
Chlorine & Chemical
$561
$750
$750
$750
229
Other Supplies
$2,912
$3,500
$3,500
$3,500
231
Gas & Oil
$7,107
$4,000
$6,000
$6,000
241
Consumable Tools
$3,550
$3,300
$1,000
$1,000
312
Postage(samples)
$0
$0
$125
$125
320
Printing (maps)
$0
$0
$125
$125
335
Membership & Dues
$707
$1,000
$1,200
$1,200
336
Licenses & Fees
$11,776
$11,680
$12,500
$12,500
341
Electricity
$63,220
$65,000
$67,000
$67,000
342
Water/Sewer
$317
$1,500
$1,500
$1,500
344
Natural Gas
$6,599
$7,500
$7,600
$7,600
345
Telephone
$7,654
$6,300
$6,500
$6,500
349
Lab Services
$6,777
$7,500
$8,000
$8,000
353
Auditing
$1,111
$2,000
$2,000
$2,000
354
Contract Services
$31,134
$23,195
$14,000
$14,000 li
356
Consultants
$0
$0
$1,000
$1,000
357
Consumer Counsel Tax
$0
$900
$0
$0
360
Repair & Maintenance
$2,058
$3,000
$11,000
$11,000
362
Equipment Maintenance
$6,565
$9,000
$5,000
$5,000
363
Office Equip Maintenance:
$132
$1,500
$500
$500
366
Building Maintenance
$2,333
$3,000
$1,000
$1,000
CITY OF KALISPELL
170
ACCOUNT
ACTUAL
FY96197
BUDGET
FY96197
STAFFS
Request 97/98
MANAGER'S
Proposed FY%
369
Radio Maintenance
$590
$500
$700
$700
373
School & Travel
$1,171
$2,000
$2,000
$2,000
380
Training Materials
$0
$300
$200
$200
388
Medical Services/drug testing
$627
$500
$700
$700
395
Equipment Rental
$725
$2,000
$500
$500
410
Construction Materials
$11,585
$20,000
$10,000
$10,000
421
Meters
$25,450
$20,000
$15,000
$15,000
422
Hydrants
$19,997
$20,000
$10,000
$10,000
423
Materials - Mains
$16,676
$20,000
$10,000
$10,000
424
Materials - Service lines
$8,033
$15,000
$5,000
$5,000
425
Materials - Pumps
$891
$5,000
$5,000
$5,000
510
Property & Liability Ins.
$16,127
$13,000
$13,000
$13,000
521
Central Garage Transfer
$15,000
$15,000
$10,000
$10,000
522
Administrative Transfer
$77,596
$75,977
$77,671
$77,671
528
Data Processing Transfer
$15,055
$14,599
$9,625
$9,625
Total Material & Services
$370,221
$385,501
$323,446
$323,446
Capital Outlay:
920
Land / Buildings
$2,693
$0
$17,000
$2,000
931
Contract Main (R & D)
$31,322
$270,000
$375,000
$170,000
934
Capital Imp. -Well & Liberty St.
$0
$260,000
$260,000
934
Consultants -Hwy 93 So.
$15,000
$50,000
$35,000
$35,000
940
Machinery & Equipment
$12,000
$12,000
$29,360
$17,750
Total Capital Outlay
$61,015
$332,000
$716,360
$484,750
490200
620
Debt Service
$108,712
$108,937
$107,363
$107,363
510400
831
Deprec/replacement reserve
$0
$150,000
$150,000
$148,000
unfunded FY98
Total
$872,847
$1,295,988
$1,616,520
$1,382,910
5220 WATER BOND CONSTRUCTION
430590 950 Water well & bonded projec $786,150
Grand Total Water Fund
$954,000 $150,000 $150,000
Im
FUND: WATER 5210.... WATER OPERATING 447..WATER FACILITIES 430550
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
Public Works Director
0.25
0.25
0.25
$11,532
$11,820
$12,420
Asst. City Engineer
0.35
0.35
0.35
$11,861
$12,765
$12,765
Superintendent
0.25
0.25
0.25
$9,267
$9,498
$9,498
Admin. Coordinator
0.25
0.25
0.25
$6,123
$5,991
$5,991
Working Foreman
1.00
1.00
1.00
$25,647
$27,479
$27,269
Maintenance & Repair
5.00
5.00
5.00
$127,085
$132,155
$131,144
Surveyor
0.40
0.40
$11,072
$11,072
Surveyor's Aide
0.40
0.40
$9,135
$9,533
$0
Clerk II
0.25
0.25
0.25
$4,531
$4,844
$4,844
merit & comptime buyout
$1,398
($246)
$15,000
subtotal salaries
7.75
8.15
7.75
$206,579
$224,911
$230,003
Payroll taxes
Fica/Medt
$18,171
$17,206
$17,595
Worker's comp.
$16,758
$16,762
$12,748
Oflt
$1,200
$1,231
$1,150
Unemployment tax
$831
$862
$805
Total for line item 110
$243,539
$260,972
$262,301
Hourly wages for FY97 were based on 2096 hours; wages for FY98 will be for 2080 hours.
The personnel schedule reflects actual salaries, the expenditure page amounts do not agree
because non union raises went into effect Jan lst and were only appropriated for 1/2 year.
FUND: WATER 5210.. 447... 430560... WATER BILLING COSTS B
ACTUAL
BUDGET
STAFFS
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services
$46,853
$48,781
$50,876
$50,876
Materials and Services
$14,301
$15,989
$24,960
$24,960
Capital Outlay
$0
$0
$5,000
$5,000
$61,154
$64,770
$80,836
$80,836
The water rates which went into effect September lst 1996 segregate the billing
costs as a flat fee. To accommodate tracking these costs we've set up anew
function number to separate billing costs from water operating. (This was done in the
Sewer Fund last year to accommodate the Evergreen contract).
Costs include one Billing Clerk and 1/2 of the meter reader's salary.
The prior year numbers are estimated.
Line Item detail:
940 Capital Outlay - PC for water office to accommodate the new windows based
software which we hope to have complete next year. This software program
will provide us with the capability to send water bills in the year 2000.
The amount budgeted includes hardware, software, licenses, cabling to the
network and network installation.
173
I to RAM
FUND: WATER 5210.. 447... 430560... WATER BILLING COSTS
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services:
110
Salaries & Wages
153
Health Insurance
155
Retirement - PERD
Total Personal Services
Materials and Services:
210
Office Supplies
312
Postage
320
Printing
354
Contract Services/software
355
Billing Costs
522
Admistrative transfer
528
Data Processing
Total Materials and Services
Capital Outlay:
940
PC for Water Office/Billing
$36,518
$38,446
$40,413
$40,413
$8,025
$8,025
$8,025
$8,025
$2,310
$2,310
$2,438
$2,438
$46,853
$48,781
$50,876
$50,876
$612
$500
$500
$500
$847
$1,500
$1,500
$1,500
$987
$1,000
$2,000
$2,000
$0
$0
$1,500
$1,500
$6,441
$5,500
$5,500
$5,500
$1,392
$3,011
$3,619
$3,619
$4,022
$4,478
$10,341
$10,341
$14,301
$15,989
$24,960
$24,960
$0 $0 $5,000
$5,000
Total Billing Costs $61,154 $64,770 $80,836 $80,836
i
SEWEPJWWTP D
BUDGET
ACTUAL
BUDGET
FY96/97
FY96/97
FY97/98
CASH:Operating Sewer/WWTP
$274,445
$301,602
$325,567
*** WWTP Capital Improvement
$1,276,263
$1,203,857
$1,276,496
** WWTP Equipment Repl/Evergreen
$543,886
$508,886
$837,082
* Sewer Replacement
$658,848
$682,888
$626,851
Subtotal Cash
$2,753,442
$2,697,233
$3,065,996
REVENUE and sources of cash:
SEWER SERVICE -billed
$2,020,000
$2,014,707
$2,000,000
Decrease (Increase) A/R., Comp. Abs.
($43,796)
*** Hookup-WWTP
$70,000
$72,639
$70,000
* Hookup -Sewer
$65,000
$53,360
$90,000
Misc. Revenue
$0
$2,882
$3,500
Interest -operations
$204,775
$193,620
$210,000
Interest-W WTP/Evrgn
$33,3 87
Loans & repayments
$0
$11,440
$0
Subtotal Revenue
$2,359,775
$2,338,239
$2,373,500
Total Available
$5,113,217
$5,035,472
$5,439,496
EXPENSES and uses of cash:
SANITARY SEWER operating
$534,073
5559,659
$558,883
* Sewer Replacement funds
$375,000
5120,837
$410,000
BILLING COSTS
$81,807
$82,473
$92,125
WWTP operating
$1,695,439
$1,573,316
$1,729,408
** WWTP Equip. Replace/Evergreen
$155,500
$5,191
$246,000
Transfer to operating reserve
$8,000
Subtotal Expenses
$2,841,819
$2,349,476
$3,036,416
Add unfunded depreciation to cash
$80,000
$80,000
$80,000
CASH CARRY OVER:
Sewer Fund - operating
Z
M32
23 1
*** WWTP Capital Improvement
51,346,263
$1,276,496
$1,346,496
** WWTP Equipment Repl/Evergreen
$688,386
$837,082
$891,082
* Sewer Replacement
$348,848
5626,851
5306,851
Total
$2,651,398
$3,065,996
$2,783,080
Sewer service billed - based on five months of billing under new rate schedule.
Although, the new rate increased from S2.54 to 52.98 per 1000 gallons, the elimination of
minimums has negated some of the effect of the rate increase on total revenue.
M
1 FUND: SEWER 5310.... SEWER OPERATING 454..SEWER FACILITIES 430630 1
ACTUAL
BUDGET
STAFF'S
MANAGERS
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services
$143,780
$134,431
$144,652
$144,652
Materials and Services
$177,196
$146,832
$179,028
$160,983
Capital/Constuction & Replacemt
$166,856
$460,600
$691,625
$496,625
Debt Service (Sanitary Sewer)
$112,664
$87,210
$86,623
$86,623
Depreciation (unfunded)
$80,000
$80,000
$80,000
$80,000
$680,496
$909,073
$1,181,928
$968,883
STATEMENT OF FUNCTION:
It is the responsibility of the Sewer Maintenance Division to operate and
maintain the sewer collection and transmission system of the City of Kalispell.
Maintenance procedures include jet nodding, gravity flushing, television
inspection, mechanical and chemical cleaning methods as required.
This budget reflects an increase of 6.6%. The major expenditures for this budget are
"carryover" items from the 96/97 budget. This amount is $375,000. With these
carryover expenditures the proposed budget would have decreased 34%.
177
934 Capital Improvements - $35,000
$35,000 - Highway 93 So. Engineering (Carryover)
940 Machinery & Equipment - $ 51,625
$ 3,000 - Gas Monitor
$ 1,500 - Jet Cleaning hose
$ 3,750 - HP Color Plotter for Engineering drawings and mapping -cost
shared with water.
$12,000 - Lift Station alarm for 6 lift stations
$ 1,375 - Rotating Laser Measuring Device for survey -cost shared w/water
$30,000 - Trailer mounted generator (Carryover)
PLACE FUNDS - $410,000
931 Contract Main Installation - $ 80,000
$80,000 - 6th Alley WN Sewer main replacement (Carryover)
950 Construction in Progress - $280,000 & $50,000
$280,000 - Elk's Sewage Lift Station Reconstruction (Carryover amt. $180,000)
$ 50,000 - Lift Station #5 replacement - Green Acres (Carryover)
ft I 1 0 0 P M1
931 Contract Main Installation - $100,000
$50,000 - Lift Station #4 replacement - Liberty St
$25,000 - Manhole replacement - 4th Alley East & 2nd St
$25,000 - Manhole replacement - 5th Alley East & 5th St
940 Machinery & Equipment - $ 90,000
$90,000 - Backhoe to replace 1974 Case
am
1' •
ACTUAL BUDGET STAFF'S AGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
110 Salaries & Wages
$114,084
$111,845
$117,049
$117,049
121 Overtime
$4,802
$0
$5,000
$5,000
153 Health Insurance
$18,511
$16,022
$16,051
$16,051
155 Retirement - PERD
$6,383
$6,564
$6,552
$6,552
Total Personal Services
Materials and Services:
210
Office Supplies
$493
$500
$250
$250
213
Small Office Equipment
$500
$500
$500
$500
215
Computer Supplies
$0
$500
$500
$500
216
Computer Equipment
$3,250
$1,075
$750
$750
221
Safety Equip & Supplies
$432
$500
$500
$500
224
Janitorial Supplies
$280
$300
$300
$300
229
Other Supplies
$1,279
$1,000
$1,500
$1,500
231
Gas & Oil
$3,695
$2,000
$3,000
$3,000
241
Consumable Tools
$702
$1,000
$1,000
$1,000
312
Postage & Shipping
$9
$500
$750
$300
320
Printing
$157
$0
$150
$150
336
Licenses & Fees
$893
$200
$400
$700
341
Electricity
$7,785
$6,000
$6,200
$8,000
342
Water
$392
$450
$500
$500
344
Natural Gas
$2,139
$1,950
$2,200
$2,200
345
Telephone
$5,215
$3,400
$3,600
$3,600
353
Auditing
$1,111
$1,500
$1,500
$1,500
354
Contract Services
$45,402
$26,000
$37,195
$19,000
356
Consultants
$0
$0
$5,000
$5,000
357
Consumer Counsel Tax
$0
$600
$0
$0
360
Manhole Rehab
$0
$0
$15,000
$15,000
362
Equipment Maintenance
$3,947
$4,000
$4,000
$4,000
366
Building Maintenance
$852
$1,000
$1,000
$1,000
369
Radio Maintenance
$500
$500
$750
$750
373
School & Travel
($0
$1,000
$2,000
$2,000
388
Medical Services
$393
$350
$400
$400
395
Equipment Rental
$0
$250
$250
$250
con't.
FUND: SEWER 5310.... SEWER OPERATING 454..SEWER FACILITIES 430630 1
ACTUAL
BUDGET
STAFFS
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
410
Construction Materials
$12,154
$10,000
$16,000
$16,003
425
Materials - Pumps
$4,738
$5,000
$5,000
$3,500
510
Property & Liability Ins.
$11,622
$7,500
$15,000
$15,000
521
Central Garage Transfer
$7,000
$7,000
$7,000
$7,000
522
Administrative Transfer
$52,135
$52,135
$40,212
$40,212
528
Data Processing Transfer
$10,122
$10,122
$6,621
$6,621
Subtotal
$177,196
$146,832
$179,028
$160,983
Capital Outlay:
934
Hwy 93 So. (carryover)
$15,000
$50,000
$35,000
$35,000
940
Machinery & Equipment
$20,971
$65,600
$141,625
$51,625
950
Greenacres
$7,354
910
Land
$2,694
Subtotal
$46,019
$115,600
$176,625
$86,625
430635 Sewer Replacement
931 Sanitary Sewer $19,757
$115,000
$180,000
$80,000
950 Elk's Lift (carryover $180,00 $101,080
$180,000
$285,000
$280,000
950 Greenacres Lift (carryover) $0
$50,000
$50,000
$50,000
$120,837
$345,000
$515,000
$410,000
000
490200 Debt Service
610 Principle $30,000
$30,000
$41,698
$41,698
620 Interest $82,664
$57,210
$44,925
$44,925
$112,664
$87,210
$86,623
$86,623
454
510400
831 Depreciation/replacement $80,000
$80,000
$80,000
$80,000
Total Sanitary Sewer $680,496 $909,073 $1,181,928 $968,883
I
FUND: SEWER 5310.... SEWER OPERATING 454..SEWER FACILITIES 430630
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
Assistant City Engineer
0.2
0.2
0.2
$6,778
$7,295
$7,295
Working Foreman
1.0
1.0
1.0
$27,497
$28,527
$28,309
Maintenance & Repair
2.0
2.0
2.0
$50,837
$53,134
$52,728
Surveyor's Aide
0.4
0.4
0.4
$9,135
$9,533
$9,460
merit & comptime buyout
$234
$5,000
Subtotal Salaries
3.6
3.6
3.6
$94,481
$98,489,
Payroll taxes:
Fica/medt
$7,228
$7,534
$7,864
Worker's comp.
$7,421
$7,421
$5,520
Oflt
$472
$492
$514
Unemployment
$331
$345
$360
Total for line item 110
$109,933
$114,282
$117,049
Hourly wages for FY97 were based on 2096 hours; wages for FY98 will be for 2080 hours.
The personnel schedule reflects actual salaries, the expenditure page amounts do not agree
because non union raises went into effect Jan lst and were only appropriated for 1/2 year.
r
114 Q D112 I ! a
FUND: SEWER 5310.. 454... 430620 SEWER BILLING COSTS
ACTUAL BUDGET STAFFS MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services
$63,895
$59,818
$63,565
$63,565
Materials and Services
$18,578
$21,989
$23,560
$23,560
Capital Outlay
$0
$0
$5,000
$5,000
$82,473 $81,807 $92,125 $92,125
STATEMENT OF FUNCTION:
This budget is increased 12.6% to accommodate a capital outlay of $5,000 for a
new PC for the billing office and a reapportionment of data processing costs and
personal services.
The costs for billing sewer and wwtp are separated to accomodate billing
the Evergreen Sewer District. The costs are for one billing clerk and 1/2 of the meter reader.
Also included are administrative costs of billing and data processing based on our formula.
These costs were previously apportioned to both Sewer and WWTP operating.
Billing costs include postage and printing of the forms and other costs attributable
to collection. Contract services for software include a report writer program
for the utilties to run with the new Utility Billing software (carryover item).
The Progress software is windows based and will require replacing the monitors
in the water office with PCs. One budgeted in Water and one in Sewer Billing.
The other billing clerk and 1 /2 of the meter reader are budgeted in the Water Fund.
Line Item detail:
940 Capital Outlay - PC for water/sewer office to accommodate the new windows based
software which we hope to have complete next year. This software program
will provide us with the capability to send water bills in the year 2000.
The amount budgeted includes hardware, software, licenses, cabling to the
network and network installation.
f , •
FUND: SEWER 5310.. 454... 430620 SEWER BILLING COSTS
ACTUAL BUDGET STAFFS MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services:
110 Salaries & Wages
153 Health Insurance
155 Retirement - PERD
Total Personal Services
Materials and Services:
320 Printing
354 Contract services/software
355 Billing Costs/postage
522 Admistrative transfer
528 Data Processing
Total Materials and Services
Capital Outlay
940 PC for Utility Billing
Total Billing Costs
$51,143
$47,435
$51,151
$51,151
$9,336
$9,518
$9,473
$9,473
$3,416
$2,865
$2,941
$2,941
$63,895
$59,818
$63,565
$63,565
$562
$3,000
$2,000
$2,000
$11,500
$1,500
$1,500
$10,527
$10,000
$8,000
$8,000
$3,011
$3,011
$3,619
$3,619
$4,478
$4,478
$8,441
$8,441
$18,578
$21,989
$23,560
$23,560
$0
$0
$5,000
$5,000
$82,473
$811,807
$92,125
$92,125
LULI
*02210113
FUND: SEWER 5310.. 455... 430640 WASTE WATER TREATMENT
ACTUAL
BUDGET
STAFFS
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services
$244,667
$267,394
$283,405
$283,405
Materials and Services
$516,013
$558,530
$582,430
$578,620
Capital Outlay
$0
$0
$0
$0
Debt Service
$512,636
$569,515
$567,383
$567,383
WWTP Replacement/equip.
$5,191
$155,500
$273,000
$246,000
Replacement Reserve
$300,000
$300,000
$300,000
$300,000
$1,578,507 $1,850,939 $2,006,218 $
STATEMENT OF FUNCTION:
The Wastewater Treatment Plant Facility is responsible for treating domestic wastewater
to meet the discharge permit issued by the Montana Department of Health and
Environmental Sciences. The treated wastewater is discharged to Ashley Creek in
accordance with specific limitations, requirements, and conditions.
Facility Maintenance: 7 buildings, 53 pumps, 14 gear reducers, 24 mixers, 6 large & 7 small
submersible pumps, 1 scum buster pump, 200 valves of all sizes, 5 air compressors,
1 electric generator, 2 gas boilers, 3 make-up air units, 8 ventilation fans, 16 electric heaters,
I air conditioner, 3 gas heaters, 16 sand filters, 3 200hp air blowers, 9 auto electric valves,
15 flow meters, 4 gas detectors, 2 programmable logic controllers, 2 ultraviolet light units,
4 clarifiers, 1 I bio-cells, 1 equalization tank, 3 digesters, 2 fermenter tanks, 2 dissolved
air floatation tanks, 2 belt filter presses, 15000 gal. Alum tank, 1 pickup, 2 sludge trucks
and 1 jeep.
This budget reflects a 6.7% overall increase. This consists of a 4.3% increase in the
operations budget and a 58% increase in equipment/replacement expenditure. ($150,000
of this increase is a carryover from the 96/97 budget). Without the carryover expenditure the
budget is a reduction of 1.4%.
Im
r . I
354 Contract Services - $98,000 Glacier Gold Contract
362 Equipment Maintenance - $51,710
$ 501,000 - Project equipment maintenance costs (see note)
$ 1,710 - Air Lift Units
NOTE:
The line item figures in the FY98 budget have been adjusted based on actual and projected
costs for FY97 and projected increased flow. The statistical projected equipment repair and
maintenance cost (line item 362) should be 3/10 - 5110 of 1 % of the cost of the facility.
That amount would be ($42,000-$70,000). Budget $50,000.
366 Building Maintenance - $4,500
$ 2,000 - Floor Care
$ 21,500 - Misc. Building & grounds maintenance; summer contract labor
940 Capital Replacement - $ 246,000 (funded from City/Evergreen replacement funds)
$ 5,000 - Dilution Water Flow Meter - This meter is used to control solids and settling
in the production of volatile fatty acids for phosphorus removal. It is located inside
the scum tank. The corrosive atmosphere is destroying the meter. Repair is more
expensive than replacement and the new meter will be relocated outside the scum tank.
$ 31,000 - Biocell Dissolved Oxygen Monitors & Aeration Control Valves - these units
are experiencing severe malfunction during cold weather and need constant recalibration.
$150,000 - Digester Facility (carryover) - structural evaluation under way.
$ 60,000 - Effluent pipe to reaeration basin - determined to be leaking, this pipe carries
the entire effluent flow. Repair options are being evaluated with the Digester facility.
940 Capital Replacement - $ 27,000
$ 27,000 - Utility Vehicle
FUND: SEWER 5310.. 455... 430640 WASTE WATER TREATMENT
ACTUAL BUDGET STAFFS MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
Personal Services:
110
Salaries & Wages
$188,745
$208,423
$224,483
$224,483
121
Overtime
$14,510
$14,000
$14,000
$14,000
153
Health Insurance
$28,329
$31,515
$30,776
$30,776
155
Retirement - PERD
$13,083
$13,456
$14,146
$14,146
Total Personal Services
$244,667
$267,394
$283,405
$283,405
Materials and Services:
210
Office Supplies
$489
$250
$400
$400
213
Small Office Equip
$200
$200
$200
$200
215
Computer Supplies
$250
$200
$100
100
221
Safety Equipment & Supply
$1,158
$1,000
$2,000
$2,000
222
Lab Supplies
$3,854
$3,000
$4,000
$4,000
224
Janitorial Supplies
$11
$150
$150
$150
225
Alum
$4,874
$5,000
$5,000
$5,000
226
Chemicals
$15,892
$15,000
$15,000
$15,000
229
Other Supplies
$3,169
$3,000
$3,500
$3,500
231
Gas & Oil
$5,532
$7,500
$8,000
$8,000
241
Consumable tools
$5,301
$6,000
$2,500
$2,500
312
Postage & Shipping
$458
$600
$600
$600
335
Membership and Dues
$235
$250
$500
$500
336
Licenses and Fees
$4,539
$3,650
$5,000
$5,000
341
Electricity
$164,716
$150,000
$160,000
$160,000
342
Water
$1,687
$2,000
$2,200
$2,200
344
Natural Gas
$26,663
$30,000
$30,000
$30,000
345
Telephone & Alarms
$3,096
$2,500
$2,700
$2,100
349
Lab Services
$3,761
$3,500
$3,500
$4,000
353
Auditing
$1,667
$1,800
$1,800
$1,800
354
Contract Services -Glacier Gold
$101,754
$100,000
$98,000
$98,000
356
Consultant - Electrical engineer
$3,168
$5,000
$2,000
$2,000
360
Digester Cleaning (carryover)
$1,292
$50,000
$50,000
$50,000
360
Maintenance Service -misc.
$0
$1,000
$3,500
$3,500
362
Equipment Maintenance
$48,245
$50,000
$55,420
$51,710
continued
U.%
FUND: SEWER 5310.. 455... 430640 WASTE WATER TREATMENT i
ACTUAL
BUDGET
STAFFS
MANAGER'S
ACCOUNT
FY96197
FY96197
Request 97/98
FY97/98
Materials and Services-con't.
366
Building Maintenance
$1,612
$2,000
$4,500
$4,500
369
Radio Maintenance
$89
$150
$150
$150
373
School & Travel
$1,610
$2,000
$21,500
$2,500
380
Training Materials
$317
$250
$250
$250
388
Medical Services
$142
$350
$350
$350
395
Equipment Rental
$0
$300
$300
$300
510
Property & Liability Insurance
$24,592
$26,240
$26,240
$26,240
521
Central Garage Transfer
$5,000
$5,000
$6,500
$6,500
522
Administrative Transfer
$76,162
$76,162
$81,874
$81,874
528
Data Processing Transfer
$4,478
$4,478
$3,696
$3,696
Total Materials & Services
,
Capital Outlay: New Equip.
940
Machinery & Equipment
$0
$0
$0
$0
Total Capital Outlay
000
490210
Debt Service/Revenue Bonds
610
Principle
$55,000
$115,000
$120,000
$120,000
620
Interest
$172,496
$169,195
$162,123
$162,123
490215
Debt Service/SRF Loan
610
Principle
$144,000
$150,000
$156,000
$156,000
620
Interest
$141,140
$135,320
$129,260
$129,260
455
430645 WWTP Replacement
940 Machinery & Equipment $5,191 $155,500 $273,000 $246,000
Total Replacement $5,191 $155,500
455
510400
831 Depreciation/Replacement Reserve $300,000 $300,000 $300,000 $300,000
Total WWTP $1,578,507 $1,850,939 $2,006,218 $1,975,408
! 31 I , t' '
FUND: SEWER 5310.. 455... 430640 WASTE WATER TREATMENT
***FTE*** ***BUDGET***
POSITION TITLE FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97
Director/City Engineer
WWTP Manager
Assistant City Engineer
Administrative Coordinator
Operator/Maintenance
Lab Tech
Clerk H
Pager pay-$95 per week
merit & comptime buyout
subtotal salaries
Payroll taxes:
Fica/Medt
Unemployment tax
Worker's comp.
Oflt
WWTP total for line item 110
0.10
0.10
0.10
$4,613
$4,728
1.00
1.00
1.00
$33,433
$34,269
0.20
0.20
0.20
$6,778
$7,294
0.25
0.25
0.25
$5,049
$5,991
4.00
4.00
4.00
$100,924
$104,363
1.00
1.00
1.00
$24,357
$25,362
0.10
0.10
0.10
$1,812
$1,938
$1,425
6.65
6.65
6.65
$178,391
$183,945
$13,647
$624
$10,168
$892
Hourly wages for FY97 were based on 2096 hours; wages for FY98 will be for 2080 hours.
Pager pay was not included on the budget form in prior years, however, it was paid.
$4,968
$34,269
$7,294
$5,991
$103,572
$25,168
$1,938
$4,940
$9,000
$197,140
Comptime buyout is to pay off 25% of 200 hours accrued comptime by the assistant engineer.
The personnel schedule reflects actual salaries, the expenditure page amounts do not agree
because non union raises went into effect Jan lst and were only appropriated for 1/2 year.
ME
CASH: Operating STORM
REVENUE:
Storm Assessments -billed
Penalty & interest
Return of bond reserve-1976 bonds
(Increase) Decrease assessments rec.
Subtotal cash available
04,490011131
EXPENSES:
STORM Operations & Debt
Subtotal Expenses
Add Depreciation to cash
CASH CARRY OVER:
Storm - operating
BUDGET
ACTUAL
BUDGET
FY96/97
FY96/97
F'Y97/98
$524,737
$524,781
$403,661
$233,054 $229,834 $235,000
$2,000 $1,264 $1,200
$115
$757,791 $755,994 $638,661
$664,151
$374,333
$272,154
$664,151
$374,333
$272,154
$22,000
$22,000
$22,000
$115,640 $403,661 $388,507
[ FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453...430246 j
ACTUAL
BUDGET
STAFFS
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services
$68,483
$64,885
$68,439
$68,439
Materials and Services
$52,074
$68,653
$61,535
$61,285
Capital Improvements
$196,683
$473,520
$180,000
$90,000
Debt Service
$35,093
$35,093
$30,430
$30,430
Depreciation
$22,000
$22,000
$22,000
$22,000
$374,333
$664,151
$362,404
$272,154
STATEMENT OF FUNCTION:
The Storm Sewer Maintenance Division is responsible for the maintenance and
operation of the Storm water collection, transmission, detention and disposal facilities
of the City of Kalispell. The purpose of this system is to collect and properly dispose
of storm water from snow melt, rainfall and other sources without going through the
wastewater treatment plant.
The division maintains over nine miles of storm water facilities including catch basins,
inlet, culverts, storm drains, detention basins and outfalls.
The storm sewer operating budget reflects a small decrease (3%) in materials and a drop
in debt service (14%) due to the refinancing of the 1986 Sewer Revenue bonds.
Capital Improvements dropped dramatically as the budget only reflects those
projects which may be completed this fiscal year.
H&
934 Capital Improvements - $ 90,000
$ 40,000 Spring Creek engineering (carryover) - Completion of Engineering Analysis and
design for Spring Creek High Water Bypass.
$ 50,000 Phase I Spring Creek implementation - Storm drainage piping and outfall
facilities to divert Spring Creek high flows directly to Ashley Creek.
UNFUNDED - $ 90,000
$ 75,000 - Spring Creek Phase H. Future storm sewer needs include construction
of improvements for the established drainage path in the Jr. High/Ramsgate area. Also,
drainage improvements in Southeast Kalispell, FVCC, Fairgrounds and Liberty/Two Mile Dr.
Additional funds needed for these future improvements estimated at $125,000.
$ 15,000 - to improve the storm sewer outfall at the City Shop complex, although budgeted
in FY96 & FY97, we were unable to complete this project.
1 '` US ZEN
FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453...430246 1
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services:
110
Salaries & Wages
$55,273
$52,454
$55,793
$55,793
153
Health Insurance
$9,970
$9,345
$9,363
$9,363
155
Retirement - PERD
$3,240
$3,086
$3,283
$3,283
Subtotal Personal Services
$68,483
$64,885
$68,439
$68,439
Materials and Services:
216
Computer equipment
$500
$575
$500
$500
221
Safety Equip & Supplies
$245
$200
$200
$200
231
Gas & Oil
$1,652
$2,100
$2,100
$2,100
241
Consumable Tools
$725
$1,400
$200
$200
320
Printing -blue prints
$0
$500
$150
$150
353
Auditing
$555
$500
$500
$500
354
Contract Services
$17,560
$14,000
$3,200
$3,200
355
Billing Costs -assessments
$800
$800
$800
$800
360
Repair & Maintenance Services
$892
$1,250
$1,250
$1,000
371
Curb & Gutter
$4
$2,000
$2,000
$2,000
410
Construction Materials
$1,547
$17,713
$15,000
$15,000
510
Property & Liability Insurance
$1,574
$800
$1,825
$1,825
522
Administrative Transfer
$22,362
$22,362
$29,378
$29,378
528
Data Processing Transfer
$2,958
$3,853
$3,232
$3,232
532
Lease Payments
$1,200
$600
$1,200
$1,200
Subtotal materials & services
$52,074
$68,653
$61,535
$61,285
430246
934
Capital Improvements
$33,986
$315,000
$180,000
$90,000
940
Machinery & Equipment
$4,159
$8,000
$0
$0
950
Construction-14th St. E.
$158,538
$150,520
$0
$0
Subtotal Capital Outlay
$196,683
$473,520
$180,000
$90,000
490220
620
Debt Service
$35,093
$35,093
$30,430
$30,430
510400
831
Depreciation -unfunded
$22,000
$22,000
$22,000
$22,000
TOTAL Storm Sewer $374,333 $664,151 $362,404 $272,154
CITY OF KALISPELL
193
FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453...430246
POSITION TITLE
Surveyor's Aide
Maintenance & repair person
Administrative Coordinator
Surveyor*
merit
subtotal salaries:
Payroll taxes:
Fica/Medt
Unemployment tax
Workers Comp
Oflt
TOTAL 110
***FTE*** ***BUDGET***
FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
0.20
0.20
0.20
$4,652
$4,766
$4,730
1.00
1.00
1.00
$24,170
$27,353
$27,972
0.00
0.25
0.25
$0
$5,991
$5,991
0.00
0.30
0.30
$0
$8,304
$8,304
$2,000
1.20
1.45
1.45
$28,822
$46,414
$48,997
$2,205
$3,551
$3,748
$101
$162
$171
$2,035
$2,492
$2,631
$144
$232
$245
$33,307
$52,852
$55,793
Hourly wages for FY97 were based on 2096 hours; wages for FY98 will be for 2080 hours.
* Salaries for non -union personnel reflect actual salaries as of Jan lst. The dollar
amount budgeted on the detail page includes 1/2 year appropriation for those pay
increases. Therefore, prior year numbers do not match this personnel page.
i G
SANITARY 1997 Sewer Bond-9 year refunding
Principal $41,698
Interest $44,925
Subtotal Sewer JaL62
WWTP 1991 Sewer Bond-20 year
Principal $120,000
Interest $162,123
WWTP SRF Loan-20 year
Principal $156,000
Interest $129,260
Subtotal WWTP 556 3la
STORM SEWER 1997 Bond-4 year refunding
Principal $23,303
Interest $6,377
Subtotal Storm Sewer J22,680
Total Debt Service 68 6,�i8
PROGRAM F SERVICES
5410
AMMULANCEFUND
REVENUE PROJECTION
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY97/98
CASH: operating
$21,205
$22,217
$22,217
$13,972
*R & D Account
$41,555
$32,736
$32,736
$60,036
Fees for Services
$455,779
$483,600
$463,620
$458,500
less allowance for uncollectible
($52,506)
($60,000)
($77,908)
($60,000)
less increase in A/R
($48,279)
($27,495)
$27,495
Proceeds of loan/ambulance
$30,000
auction proceeds
$2,300
Interest Earnings
$3,185
$2,500
$4,499
$3,000
Total Available for Operations
$450,939
$481,053
$419,969
$503,003
EXPENDITURE PROJECTION
Ambulance Service
$307,152
$368,371
$320,690
$363,131
Capital Outlay
$75,591
$18,000
$13,831
$36,000
Debt Service
$13,243
$11,440
$11,440
$10,600
Replacement Reserve
$20,000
$25,000
$25,000
$25,000
Total Expense
$415,986
$422,811
$370,961
$434,731
Cash Carry Over:
Operating
$22,217
$25,506
$13,972
$8,236
R & D account
$32,736
$57,736
$60,036
$85,036
Total
$54,953
$83,242
$74,008
$93,272
PROGRAMOF
FUND: AMBULANCE 5410... 440...420730 1
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Service
$233,624
$267,420
$259,681
$259,681
Materials and Services
$87,066
$100,951
$103,450
$103,450
Capital Outlay
$13,831
$18,000
$36,000
$36,000
Debt Service
$11,440
$11,440
$10,600
$10,600
Replacement Reserves
$25,000
$25,000
$25,000
$25,000
$370,961 $422,811 $434,731 $434,731
STATEMENT OF FUNCTION:
The ambulance service is operated by the Kalispell Fire/EMS Department. This revenue
producing transport service responds 14 miles north, 14 miles east, 14 miles west and
25 miles south of Kalispell for 911 calls and further if requested. Transfers are conducted
as far as Seattle, Billings, Missoula and Calgary, Canada.
The ambulance service made 1884 responses during 1996, traveling 37,737 miles. This
compares to 1873 responses in 1995. We have 4 ambulances located at City Hall to
provide our State Licensed Class A Advanced Life Support Service.
REVENUE PROJECTION: 1750 TOTAL CALLS
60% - 1,750 CALLS = 1050 @ $290.00 = $304,500
40% - 1,750 CALLS = 700 @ $220.00 = $154,000
$458,500
197
0
'` 0115 1 1
FUND: AMBULANCE 5410... 440...420730
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
110 Salaries & Wages
$208,871
$237,119
$230,741
$230,741
121 Overtime
$6,934
$12,000
$10,000
$10,000
153 Health Insurance
$9,121
$9,960
$10,640
$10,640
155 Retirement
$8,698
$8,341
$8,300
$8,300
Total Personal Services
$233,624
$267,420
$259,681
$259,681
210
215
231
241
312
320
345
353
359
354
361
362
369
373
380
391
399
510
521
522
528
Materials and Services:
Office Supplies
Computer Supplies
Gas and Oil
Consumable Tools
Postage
Printing
Telephone
Auditing
Collection Services
Contract Serv.Paramedic Ed.
MV Maintenance
Equipment Maintenance
Radio Maintenance
School & Travel
Training Materials
Treatment -Medical Supplies
Laundry
Property & Liability Ins.
Central Garage Transfer
Administrative Transfer
Data Processing Transfer
Total M & O
$308
$350
$103
$250
$3,244
$5,000
$2,448
$2,000
$1,209
$2,500
$2,263
$2,300
$688
$750
$278
.$250
$7,584
$10,000
$2,088
$6,000
$593
$1,250
$2,934
$2,800
$1,512
$1,600
$1,712
$2,000
$754
$2,000
$17,169
$20,000
$439
$400
$8,240
$8,000
$7,000
$7,000
$21,127
$21,127
$5,373
$5,374
$87,066
$100,951
CITY OF KALISPELL
198
$350
$300
$5,500
$2,500
$2,500
$2,500
$750
$300
$10,000
$6,000
$1,500
$3,000
$1,600
$2,000
$2,000
$20,000
$450
$8,500
$7,000
$21,200
$5,500
$350
$300
$5,500
$2,500
$2,500
$2,500
$750
$300
$10,000
$6,000
$1,500
$3,000
$1,600
$2,000
$2,000
$20,000
$450
$8,500
$7,000
$21,200
$5,500
PROGRAM OF SERVICES
11 V It V 1914 06 01 Dy ky,"I1
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Capital Outlay:
940
Equipment - pulse oximeter
$0
$1,100
$0
$0
- IV Pump
$2,500
$2,500
940
Defib
$13, 831
$11,400
$0
$0
940
Pro-Pac Monitors (2)
$19,000
$19,000
940
Heavy Rescue Equipment
$12,000
$12,000
940
Computer upgrade
$3,500
$2,500
$2,500
940
Ambulance cot
$0
$2,000
$0
944
Ambulance
$0
$0
$0
$13,831
$18,000
$36,000
$36,000
490540 Debt Service:
610 Debt Retirement $10,000
$10,000
$10,000
$10,000
620 Interest Expense $1,440
$1,440
$600
$600
$11,440
$11,440
$10,600
$10,600
510400
831 -Replacement reserve $25,000
$25,000
$25,000
$25,000
Total Ambulance $370,961 $422,811 $434,731 $434,731
CITY KALISPELL
PROGRAM
r
1 FUND: AMBULANCE 5410... 440...420730 1
***FTE***
***BUDGET***
POSITION TITLE FY95/9 FY96/97 FY97/98
FY95/96
FY96/97
FY97/98
Ambulance Clerk II 1.0 1.0 1.0
$19,894
$21,305
$21,305
Fire Chief 0.5 0.5 0.5
$25,149
$25,687
$25,687
Assistant Fire Chief 0.5 0.5 0.5
$23,014
$22,971
$22,971
subtotal salaries: 2.0 2.0 2.0
$68,057
$69,963
$69,963
merit
$5,000
1750 runs @ $73
$127,750
$138,700
$127,750
EMT-P Certification 8 x $90xl2mo
$6,720
$8,640
EMT -I Certification 3 x $35xl2mo
$6,500
$0
$1,260
EMT Certification
$5,700
$3,300
$0
subtotal salaries:
$208,007
$218,683
$212,613
Payroll taxes:
Fica
$1,522
$1,630
$1,630
Medt
$2,985
$3,171
$3,083
Unemployment tax
$728
$765
$744
Workers Comp
$8,632
$11,940
$11,609
Oflt
$1,040
$1,093
$1,063
TOTAL 110
$222,914
$237,283
$230,741
* Salaries for non -union personnel reflect actual salaries as of
Jan 1 st. The dollar
amount budgeted on the detail page includes 1/2 year appropriation for those pay
increases. Therefore, prior year numbers do not match this
personnel
page.
CITY OF KALISPELL
200
PROGRAM OF SERVICES
5510
SOLED WASTE FUND
REVENUE PROJECTION
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY97/98
CASH: operating
$35,039
$58,484
$58,484
$156,564
*Replacement Account
$72,768
$127,768
$127,768
$78,112
(Increase) in Receivables
($45,077)
($7,902)
Assessments
$383,786
$383,786
$408,314
$400,000
Penalty & Interest
$2,790
$2,200
$2,870
$2,200
Interest Earnings
$5,748
$3,000
$12,400
$7,000
Total Available
$455,054
$575,238
$601,934
$636,876
EXPENDITURE PROJECTION
Garbage Service
$251,189
$242,867
$243,852
$324,139
Capital Outlay
$17,613
$110,900
$123,406
$50,000
Replacement/Reserve
$55,000
$55,000
$55,000
$55,000
Total Expense
$323,802
$408,767
$422,258
$429,139
Cash Carry Over:
Operating
$58,484
$149,603
$156,564
$136,625
*Replacement Account
$127,768
$71,868
$78,112
$133,112
Total
$186,252
$221,471
$234,676
$269,737
* Replacement account funded new garbage truck for $104,656 FY96/97
OPERATING 5510...G
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
Request 97/98
FY97/98
Personal Services
$165,678
$162,472
$218,726
$218,726
Materials and Services
$78,174
$80,395
$105,413
$105,413
Capital Outlay
$123,406
$110,900
$50,000
$50,000
Depreciation
$55,000
$55,000
$55,000
$10,000
$422,258 $408,767 $429,139 $384,139
STATEMENT OF FUNCTION:
The Solid Waste Operating Division is responsible for the collection, conveyance
and disposal of all refuse accumulated within the city in an efficient and sanitary
manner.
This budget has an increase of 10.5 %. The increase is due to adding one full time
employee and contract services to complete a performance evaluation of this
service. The performance evaluation should enable us to recognize and implement
efficiencies that are not currently being utilized.
Kim
Line Item Detail: Solid Waste Fund
110 Personal Services
Additional full time driver to assist with alley cleanup and provide
relief of overtime.
Surveyor aide moved from water since he spends a great deal of time on assessments.
229 Other Supplies - $1,600
$600 - Uniforms, $1,000 - PVC & miscellaneous material for container repair.
356 Consultants - $21,000
$20,000 - Performance & plan for Solid Waste requirements
$1,000 - Hansen Software Consultants
366 Building Maintenance-$1,200
Roof and seams in the Solid Waste shop need to be resealed.
369 Radio Equipment & Maintenance - $1,800
Replace Ihandheld radio (worn out) and purchase 2 truck radios
940 Machinery & Equipment - $25,000
Additional containers (various sizes)
944 Vehicles-$25,000
Truck to replace 1969 Chevy step side pickup.
1 By
.._ ` 0
FUND: SOLID WASTE OPERATING 55 10 ... GARBAGE 460...430840 I
ACTUAL BUDGET STAFF'S MANAGER'S
ACCOUNT FY96/97 FY96/97 Request 97/98 FY97/98
110 Salaries & Wages
$133,991
$128,576
$178,457
$178,457
121 Overtime
$5,635
$8,000
$4,000
$4,000
153 Health Insurance
$17,933
$18,265
$25,519
$25,519
155 Retirement - PERD
$8,119
$7,631
$10,750
$10,750
Total Personal Services
$165,678
$162,472
$218,726
$218,726
Materials and Services:
216 Computer Equipment
221 Safety Equipment & Supplies
224 Janitorial Supplies
229 Other Supplies
231 Gas and Oil
241 Consumable Tools
331 Publications
341 Electricity
342 Water
344 Natural Gas
345 Telephone
354 Contract Services
355 Billing Costs (County)
356 Consultants
360 Repair & Maintenance
366 Building Maintenance
369 Radio Maintenance
388 Medical services
510 Property & Liability Insurance
521 Central Garage Transfer
522 Administrative Transfer
528 Data Processing Transfer
Total M & O
$375
$500
$750
$750
$0
$250
$250
$250
$138
$500
$500
$500
$465
$1,000
$1,600
$1,600
$10,641
$9,000
$10,000
$10,000
$240
$1,000
$1,000
$1,000
$359
$200
$300
$300
$0
$1,400
$1,550
$1,550
$0
$100
$100
$100
$2,287
$2,000
$2,100
$2,100
$0
$500
$600
$600
$2,533
$3,000
$3,000
$3,000
$1,310
$1,500
$1,500
$1,500
$0
$0
$21,000
$21,000
$439
$2,000
$2,000
$2,000
$2,343
$1,200
$1,200
$1,200
$295
$500
$1,800
$1,800
$318
$350
$350
$350
$11,036
$10,000
$10,000
$10,000
$25,000
$25,000
$25,000
$25,000
$16,541
$16,541
$18,081
$18,081
$3,854
$3,854
$2,732
$2,732
MM
n
I FUND: SOLID WASTE OPERATING 55 10 ... GARBAGE 460...430840 1
POSITION TITLE
Director/City Engineer*
Assistant City Engineer*
Superintendent*
Administrative Coordinator*
Foreman
Equipment Operators
Surveyor's Aide **
merit & comptime buyout
subtotal salaries:
Payroll taxes:
Fica/Medt
Unemployment tax
Workers Comp
Oflt
TOTAL 110
***FTE*** ***BUDGET***
FY95/96 FY96/97 FY97/98 FY95/96 FY96/97 FY97/98
0.25
0.25
0.25
$11,532
$12,240
$12,420
0.25
0.25
0.25
$8,472
$9,118
$9,118
0.25
0.25
0.25
$9,267
$9,499
$9,499
0.25
0.25
0.25
$6,123
$5,991
$5,991
1.00
1.00
1.00
$27,082
$28,108
$27,893
2.00
2.00
3.00
$49,068
$50,766
$75,047
0.40
$9,460
$420
$7,000
4.0
4.0
5.4
$111,964
$115,722
$156,428
$8,450
$8,853
$11,967
$387
$405
$547
$7,791
$5,001
$8,733
$560
$579
$782
129,152 $130,559 $178,457
* Salaries for non -union personnel reflect actual salaries as of Jan lst. The dollar
amount budgeted on the detail page includes 1/2 year appropriation for those pay
increases. Therefore, prior year numbers do not match this personnel page.
Hourly wages for FY97 were based on 2096 hours; wages for FY98 will be for 2080 hours.
Comptime buyout is to pay off 35% of 200 hours accrued comptime by the Assistant
City Engineer. This amounts to approximately $1,000 in the Solid Waste Fund.
I'llml 5Fl!'lQEVW,
REVENUE PROJECTION
ACTUAL
BUDGET
ACTUAL
BUDGET
FY95/96
FY96/97
FY96/97
FY98/98
CASH: Operating
$13,418
$8,761
$8,761
$8,260
Cash, Replacement account
$0
$20,805
$20,805
$40,805
Charge for services -other Funds
$92,150
$56,880
$56,880
$60,351
Video Gaming revenue
$51,250
$39,675
$39,675
$58,007
Hwy. Traffic Safety Grant
$10,000
$0
$0
$29,620
Auction proceeds
$155
$0
Interest
$1,535
$1,500
$2,670
$2,000
Total Available
$168,353
$127,621
$128,946
$199,043
EXPENDITURE PROJECTION
Data Processing
$29,225
$27,825
$32,455
$40,450
Capital Outlay
$92,032
$39,500
$38,454
$84,420
Debt Service
$17,530
$8,980
$8,972
$4,514
Deprec./replacement reserve
$20,805
$20,000
$20,000
$20,000
Total Expense
$159,592
$96,305
$99,881
$149,384
Cash Carry Over: operating $8,761 $10,511 $8,260 $20,854
Replacement account $20,805 $40,805 $40,805 $48,805
WK11 a ice. r 9
�a
FUND: DATA PROCESSING 6030... FINANCE 403..410580, 410585 1
ACTUAL
BUDGET
STAFF'S
MANAGER'S
ACCOUNT
FY96/97
FY96/97
FY97/98
FY98/98
Operating Expenses
$32,455
$27,825
$40,450
$40,450
Capital Outlay
$38,454
$39,500
$84,420
$84,420
Debt Service
$8,972
$8,980
$4,514
$4,514
Replacement/Depreciation
$20,000
$20,000
$20,000
$20,000
$99,881
$96,305
$149,384
$149,384
STATEMENT OF FUNCTION:
This budget has increased 44% for operations due to moving the leases for all of the copiers,
supplies and maintenance to this fund and increased usage of paper and printer supplies.
Capital outlay has increased 214 % due to a Highway Traffic Safety Grant budgeted in this
fund for police laptops. Debt service has decreased due to paying off the Board of Investmer
loan on the RS6000. We anticipate using replacement reserves for police department
computer replacements.
The internal service fund charges other funds for the services provided. Transfers from
each fund are included in their budgets as expenditures. Items which are fund specific
are prorated only to the funds receiving benefit. The BARS software and the dot matrix
printer are charged to the utility billing function. For maintenance and operations, the
percent attributable to each department is related to usage on the RS6000. Water and sewer
are the biggest users (20%) with the ambulance (6%)program next. The funds which have
both A/P and payroll are at 3%, Airport only has A/P and is at 1%. The General Fund
share is the remaining amount which we have funded with proceeds of Video Gaming
as in the past.
Line Item Detail: Data Processing
229 supplies - computers
$ 1,000 computer paper
$ 4,000 ribbons
229 supplies - other equipment
$ 3,000 copy paper 120+ cases (600,000 pieces of paper!)
$ 1,000 fax cartridges; ink rollers, tape and water for postage machine
Postage Machine
$ 500 maintenance on postage machine
$ 1,200 meter charges postage machine
Maintenance contract for UST is $3,795 which includes the software upgrades.
Call outs for maintenance for network problems, printers and other software problems
are on an hourly basis. Equipment maintenance includes contracts for 10 printers.
All 4 copiers are pooled and paid from the Data processing fund and recovered through
the data processing transfer. The pooled lease arrangement includes all of the maintenance
and all of the supplies. We may have excess copy charges if we exceed 34,000 copies
a month. Lease amount $14,400 + amount for excess usage.
Debt service is the last payment on the RS6000 to the Mt. Board of Investments.
Transfers: (Revenue)
Airport
$614
Building
$3,401
Water
$9,625
Water Billing
$10,341
Sewer
$8,441
Sewer Billing
$6,621
WWTP
$3,696
Storm
$3,232
St. Maintenance
$2,732
Solid Waste
$2,732
Ambulance
$5,500
UDAG
$3,416
total transfers
$60,351
General Fund share
$58,007
I FUND: DATA PROCESSING 6030... FINANCE 403..410580, 410585 1
ACCOUNT
ACTUAL
FY96/97
BUDGET
FY96/97
STAFFS
FY97/98
MANAGER'S
FY98/98
Operating expense:
410580
Computer
215
Computer Supplies
$5,517
$2,000
$5,000
$5,000
354
Contract Services -UST
$6,302
$6,500
$8,000
$8,000
362
Equipment Maintenance
$4,232
$3,000
$4,500
$4,500
381
Computer Training/school
$476
$2,000
$1,250
$1,250
410585
Copier, Fax, Postage machine
229
Other Supplies (paper, etc.)
$3,129
$3,300
$4,000
$4,000
354
Contract Services -Copiers
$4,308
$2,500
$0
$0
354
Contract Services -Postage
$1,200
$1,200
$1,200
$1,200
362
Equipment Maintenance
$0
$500
$500
$500
532
Copier Rental (2) (4-98)
$7,291
$6,825
$16,000
$16,000
Total M & O
$32,455
$27,825
$40,450
$40,450
410580
Capital Outlay:
940
PC workstations for network
$13,874
$11,000
$10,000
$10,000
940
Manager's laptop
$3,000
$3,000
940
Police Dept. system (replacement)
$12,000
$12,000
940
Police Dept. -grant - Laptops
$29,620
$29,620
940
Park's Dept. PC/printer
$4,637
$6,000
$5,000
$5,000
940
Public Works -PC
$4,943
$5,000
$4,000
$4,000
940
Court -PC/ printer
$5,000
$5,000
940
Fire Department-PC/printer
$4,000
$4,000
940
Laser printers (3) and scanner
$6,000
$6,000
940
Dot Matrix Printer-wtr (carryover)
$0
$2,500
$1,800
$1,800
940
Progress software/BARS
$15,000
$15,000
$4,000
$4,000
Total Capital Outlay
$38,454
$39,500
$84,420
$84,420
490545 Debt Service:
610 Total Debt Service $8,972 $8,980 $4,514 $4,514
510400 Deprec/replacement reserve
831 Replacement reserve $20,000 $20,000 $20,000 $20,000
Total Budget $99,881 $96,305 $149,384 $149,384