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05. Public WorksPage No. Fund No. 1 1000 Public Works Administration $ 28,438 3 1000 Central Garage $ 525,848 5 2400 Light Maintenance $ 262,721 8 2420 Gas Tax $ 765,275 11 2500 Special Street Maintenance $ 2,294,795 19 2825 MACI Grant -sweepers $ 200,000 20 4290 Sidewalk & Curb Construction $ 25,000 21 5210 Water Fund $ 4,416,760 31 5310 Sewer Operating/Wastewater Treatment $ 6,621,658 41 5349 Storm Sewer $ 1,369,101 46 5510 Solid Waste $ 1,061,488 Total Public Works $ 17,571,084 PERSONNEL SCHEDULES: 50 Admin., Central Garage & Light Maintenance 51 Street Maintenance and Traffic Sign & Signal 52 Water and billing 53 Sewer Operations & billing 54 Waste Water Treatment Plant & Lab 55 Storm Sewer & Solid Waste PUBLIC _ ADMINISTRATIOM FUND: GENERAL 1000-410-430100 Personal Services Materials & Services ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 $12,347 $13,114 $20,915 $24,313 $3,043 $3,288 $4,125 $4,125 $15,390 $16,402 $25,040 $28,438 PROGRAM DESCRIPTION The responsibility of the Public Works Administration/Engineering Department is the design, construction, maintenance, and administration of the City's infrastructure. These areas include streets, curbs, sidewalks, traffic signals, signage, water production and distribution, storm water drainage, sewage collection, wastewater treatment, and equipment maintenance. Provided administrative and support services for management of Water, Sewer Collection, Storm Drainage, Wastewater Treatment, Solid Waste enterprise funds, Street Maintenance, equipment maintenance and supporting administrative and engineering assistance to all other General Fund departments of the City. • Completed the two-year review of police, fire, stormwater, water and sewer impact fees as required under state law. • Supported MDT's 93 North pedestrian tunnel project. • Supported the Golf Course Stillwater River Bank Restoration Project. • Continued to develop Public Works Public Education Programs. • Developed a Pollution Prevention Best Management Practices Manual for the City owned Golf Course. 1 PUBLIC WORKS - ADMINISTRATION FUND: GENERAL 1000410-430100 EXPENDITURE DETAIL Personal Services: 110 Salaries and payroll costs 112 Severance 153 Health Insurance 155 Retirement Total Personal Services Materials & Services: 210 Office Supplies, equip, computer and other supplies 345 Telephone & Communications 354 Contract Services (parking permits/temp) 373 Dues & Training Subtotal TOTAL ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 0.15 0.15 0.25 0.25 $10,086 $10,787 $16,919 $17,430 $2,000 $1,630 $1,630 $2,901 $3,755 $631 $697 $1,095 $1,129 $12,347 $13,114 $20,915 $24,313 $1,580 $2,208 $1,925 $2,025 $518 $29 $1,000 $200 $113 $122 $150 $750 $832 $929 $1,050 $1,150 $3,043 $3,288 $4,125 $4,125 $15,390 $16,402 $25,040 $28,438 N PUBLIC WORKS FUND: GENERAL 111 1 i ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 Personal Services $184,179 Maintenance & Operations $277,579 $166,972 $233,550 $299,844 $298,535 $461,758 $466,816 $532,085 PROGRAM DESCRIPTION The Central Garage is responsible for maintaining all city vehicles and equipment in a safe and dependable condition at the lowest cost per mile, or hour, with the least inconvenience to each department. An extensive record keeping system for repairs and maintenance is maintained, and recommendations are provided to insure the City is receiving cost effective use of vehicles and equipment. 1111RIMI llul]3191 Line Item Detail: CENTRAL GARAGE 355 Contract Services/Fleet Services for Oil & Lube Changes - $25,000 Implementing program to contract out our oil and Lube changes for our fleet of cars, vans, and pickups. This will enable our mechanics the time needed to focus on repair work. FY 2011 ACCOMPLISHMENTS • Provided passenger vehicle and equipment repair and maintenance services for 247 equipment items for emergency services, park maintenance, street maintenance, water, sewer, wastewater treatment, and construction, in 14 City General Fund Departments and Enterprise Fund Operating Divisions, a total of 807 repair orders. • Continue to burn waste oil in our furnace to supplement our heating and reduce utility costs. • Currently implementing a Fleet Management Program allowing us to track all costs associated with our fleet maintenance. Additional features include parts inventory, preventive maintenance scheduling, and tracking vehicle mileage. $192,948 $332,900 $525,848 3 PUBLIC WORKS FUND:000 - Personal Services: FTE'S 110 Salaries and payroll costs (amended) 112 Severance 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office supplies, computer supplies 229 Equipment (Non Capital);safety equip, other supplies 231 Gas and Oil 232 Motor Vehicle Parts 233 Tires 238 Filters 241 Consumable Tools, Books 341 Electricity 344 Natural Gas 354 Contract Services -Repairs 355 Contract Services -Fleet Services (oil & lube) 362 Equipment Maint., Radios, Building Maint. 373 Dues & Training 388 Medical Services Total M&O 920 Capital Outlay Total Capital Outlay TOTAL BUDGET r ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 3 3 3 3 $146,831 $131,615 $178,259 $150,825 $5,500 $0 $1,407 $1,642 $1,500 $1,700 $24,206 $25,464 $37,356 $31,170 $11,735 $8,251 $10,935 $9,252 $184,179 $166,972 $233,550 $192,948 $546 $273 $1,100 $1,200 $3,792 $8,910 $4,550 $5,550 $109,670 $110,140 $122,500 $127,500 $65,298 $78,639 $76,000 $79,000 $30,643 $22,307 $27,000 $27,000 $3,117 $3,714 $3,500 $3,700 $686 $890 $650 $650 $1,591 $1,637 $1,700 $1,700 $7,364 $6,388 $8,100 $7,600 $52,538 $65,553 $52,000 $52,000 $25,000 $1,655 $1,008 $585 $1,250 $331 $255 $500 $500 $348 $130 $350 $250 $277,579 $299,844 $298,535 $332,900 $0 $0 $0 $0 $0 $0 $0 $0 $461,758 $466,816 $532,085 $525,848 4 LIGHT MAINTENANCE FUND: 2400-410430263 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: REVENUES 363010 Maintenance Assessments 363040 Penalty & Interest 371010 Interest Earnings TOTAL AVAILABLE Street Lighting ENDING CASH 10100 CASH: Estimated ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FY11/12 $131,922 $139,865 $139,865 $134,365 $223,659 $1,456 $1,186 $225,000 $1,200 $1,200 $223,000 $1,500 $1,200 $230,000 $1,500 $1,200 $226,301 $227,400 $224,500 $231,500 $358,223 $367,265 $364,365 $365,865 $218,358 $267,794 $230,000 $262,721 $139,865 $99,471 $134,365 $103,144 5 LIGHT MAINTENANCE FUND: 2400-410-430263 ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 Personal Services $21,399 $33,207 $55,673 $50,143 Materials and Services $160,971 $170,810 $212,121 $212,578 Debt Service $15,930 $14,341 $0 $0 $198,300 $218,358 $267,794 $262,721 The Street Lighting District is provided to improve visibility during darkness and to promote safe and efficient use of street facilities. This is accomplished by reducing pedestrian accidents at night, by reducing vandalism, and by reducing other crimes. Budget provides for maintenance and payment of electricity for City street lights. FY 2011 BUDGET ACCOMPLISHMENTS • Replaced all overhead luminaires in order to meet dark sky ordinance. rol LIGHT MAINTENANCE FUND: 2400-410430263 EXPENDITURE DETAIL Personal Services: FTE 110 Salaries 153 Health insurance 155 Retirement Total Personal Services Materials and Services: 244 Lighting Supplies 341 Electricity 360 Repair & Maint Services 510 Insurance 522 Administrative Transfer Total M & S Debt Service: internal loan repayment Principal -5 year -final pymt 2010 Interest -4% Total Debt Total ACTUAL FY08/09 ACTUAL FY09/10 BUDGET FY10/11 BUDGET FY11/12 0.6 0.60 0.80 0.75 $16,256 $25,456 $43,656 $38,477 $4,150 $6,171 $9,329 $9,295 $993 $1,580 $2,688 $2,372 $21,399 $33,207 $55,673 $50,143 $6,993 $6,780 $13,000 $13,000 $138,648 $145,426 $163,000 $163,000 $8,503 $10,927 $28,000 $28,000 $0 $0 $1,000 $975 $6,827 $7,677 $7,121 $7,603 $160,971 $170,810 $212,121 $212,578 $15,000 $14,000 $0 $0 $930 $341 $0 $0 $15,930 $14,341 $0 $0 $198,300 $218,358 $267,794 $262,721 7 GASTAX FUND: 2420421-43 0240 BEGINNING CASK 10100 CASH REVENUE 335040 Gas Tax Apportionment 371010 Interest Total Revenue TOTAL AVAILABLE EXPENDITURES Street Department ENDING CASH CASH Estimated ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FY11/12 $405,689 $310,011 $310,011 $473,415 $361,348 $5,409 $360,000 $5,000 $366,904 $4,500 $366,904 $4,000 $366,757 $365,000 $371,404 $370,904 $772,446 $675,011 $681,415 $844,319 $462,435 $560,363 $208,000 $765,275 $310,011 $114,648 $473,415 $79,044 Section 15-70-101 MCA requires the State to allocate gas tax revenues to cities, towns and counties. One-half of the city's allocation is based on population and one-half on street and alley mileage. The funds may be used for construction, reconstruction,maintenance and repair of streets, right of ways and alleys. The funds cannot be spent for equipment purchases. 8 GAS TAX FUND: 2420-421430240 ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 Materials and Services $298,016 $407,070 $494,363 $685,275 Capital Outlay $69,477 $55,365 $66,000 $80,000 $367,493 $462,435 $560,363 $765,275 I,"% l 14 1 rel1 Funds received from Gas Tax will be used to support the street and alley maintenance/construction program. This program is accomplished by prioritizing construction and maintenance projects through the use of the pavement management information system. FY 2012 BUDGET HIGHLIGHTS Line Item Detail: 354 Contract Services/Striping City Streets - $247,575 Carryover $147,575 / New Appropriation $100,000 368 Overlay & Chipseals - $295,000 Carryover $195,000 / New Appropriation $100,000 956 Sidewalk Replacement - 35,000 - Carryover $10,000 New Appropriation $25,000 $35,000 - (includes carryover) To be used for a matching program to assist homeowners with replacing bad sidewalks. 957 Alley Paving - $45,000 Pave approximately 18 alleys a year and overlay existing alleys with remaining funds. FY 2011 BUDGET ACCOMPLISHMENTS • 50150 Sidewalk Replacement Program - A total of 10 residents participated in the program, replacing 2.7 blocks. • Paved 9 alleys. • 2010 Chipseal & Overlay Pr - Overlaid 21 blocks, & Chip Sealed 43 blocks GASTAX FUND: 2420421-430240 ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 430240 Materials and Services -Streets 231 Gas & Oil $25,730 $22,224 $30,000 $35,000 344 Natural Gas $1,553 $6,817 $3,500 $3,500 354 Contract Services -striping $48,373 $50,337 $149,663 $247,575 360 Contract Services/Snow remove & Constr. Support $18,520 $1,520 $17,000 $10,000 368 Overlays & Chipseals $148,470 $250,000 $195,000 $295,000 369 Radio Maintenance $0 $0 $700 $700 452 Gravel $852 $308 $3,000 $3,000 453 Materials -Contract Preparation $0 $1,245 $5,000 $5,000 471 De-Icer/Road Oil $26,311 $37,935 $50,000 $45,000 472 Asphalt $23,204 $32,019 $30,000 $30,000 473 Crack Sealing Material $5,003 $4,413 $5,000 $5,000 533 Equipment Rental $0 $252 $5,500 $5,500 Total Materials & Services Streets $298,016 $407,070 $494,363 $685,275 430234 Sidewalks / Alleys: 956 Sidewalk Construction $36,223 $30,035 $41,000 $35,000 957 Alley Paving $33,254 $25,330 $25,000 $45,000 Total Capital $69,477 $55,365 $66,000 $80,000 Total $367,493 $462,435 $560,363 $765,275 Carryover Projects Total $352,575 10 3 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 BEGINNING CASH 10100 CASH: Operating 10120 Cash, Transportation Impact Fees* 10107 Cash, Designated Equip. Replacement ** 10108 Cash, Designated S & C repair *** 10109 Cash, Designated Pavement Replacement **** Total Cash REVENUE 343010 Transportation impact fees* 343011 Sidewalk repair penalty*** 343012 Public Works Charges 363010 Maintenance Assessments -designated for pavement replacement **** -designated for equipment replacement ** 363040 Penalty & Interest 364030 Sale of Misc./auction 371010 Investment - from impact fees* 381050 Inception of Loan Total Revenue Total Available Estimated ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FY11/12 $578,582 $679,937 $679,937 $702,916 $6,826 $65,088 $65,088 $100,822 $72,151 $36,974 $36,974 $21,474 $48,757 $44,936 $44,936 $47,517 $305,988 $178,908 $178,908 $258,532 $1,012,304 $1,005,843 $1,005,843 $1,131,261 $57,518 $40,000 $40,000 $2,475 $0 $2,581 $0 $2,745 $4,000 $6,300 $3,000 $1,374,619 $1,453,000 $1,440,131 $1,435,000 $280,000 $280,000 $280,000 $280,000 $35,000 $35,000 $35,000 $35,000 $9,945 $8,500 $12,683 $12,500 $5,289 $0 $2,649 $1,200 $9,093 $7,500 $6,000 $6,000 $744 $950 $1,000 $0 $0 $0 $172,000 $1,719,910 $1,788,000 $1,826,294 $1,945,700 $2,732,214 $2,793,843 $2,832,137 $3,076,961 ,ITURES Street Department/TSS $1,301,080 $1,505,992 $1,450,000 $1,715,754 Capital Equip. Replacement ** $70,177 $55,000 $50,500 $10,000 S & C Repair funds *** $6,296 $31,041 $0 $31,041 Pavement Replacement program **** $407,080 5458,908 $200,376 $538,000 Total Expenditures $1,784,633 $2,050,941 $1,700,876 $2,294,795 ENDING CASH 10100 Cash, OPERATING 10120 Cash, Transportation Impact Fees* 10107 Cash, Designated Equip. Replacement ** 10108 Cash, Designated S & C repair *** 10109 Cash, Designated Pavement Replacement **** Total Cash $679,937 $646,945 $702,916 $578,862 $65,088 $65,088 $100,822 $139,822 $36,974 $16,974 $21,474 $46,474 $44,936 $13,895 $47,517 $16,476 $178,908 $0 $258,532 $532 $1,005,843 $742,902 $1,131,261 $782,166 Zi SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 Personal Services Materials and Services Debt Service Capital Outlay Pavement Replacement Funds **** Equipment Replacement Funds ** Sidewalk & Curb Repair Funds *** ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 $894,318 $877,329 $973,704 $991,685 $353,638 $376,758 $474,768 $476,584 $35,327 $17,430 $17,520 $35,485 $17,029 $29,563 540,000 $212,000 $114,012 $407,080 $458,908 $538,000 $62,216 $70,177 $55,000 $10,000 $0 $6,296 $31,041 $31,041 $1,476,540 $1,784,633 $2,050,941 $2,294,795 Special Street Maintenance funds will be primarily used for street sweeping, flushing, leaf pick-up, sanding, deicing, snow plowing and snow removal. The overall goal is to maintain all city streets in a clean, safe and drivable condition during all seasons. The Special Street Maintenance funds also supports Traffic Signs & Signals. Traffic Signs & Signals is responsible for determining proper sign location, maintenance of signs, striping of crosswalks and streets, maintenance of traffic signals and placement of emergency signage where needed to provide the safe and orderly passage of vehicles and pedestrians in the City of Kalispell. This division supports the Police Department for emergency traffic control and street blockage for parades and other unique events. Current rates vacant land .01222 90% non-residential .01803 residential .01222 100% commercial .01900 12 ; SPECIAL STREET MAINTENANCE FUND: 2500-421430240 Line Item Detail: Street Division Capital Outlay: Operating Funds (10100) 840 MACI Grant Match - Carryover $40,000 - operating transfer to MACI grant The State is once again proposing to provide local governments the opportunity to purchase air quality management equipment, like street sweepers, through the Montana Air & Congestion Initiative (MACI). The City is proposing to purchase one new street sweeper. There is a City matching requirement of 13.84% of the cost of the new sweeper. Last year the City requested two sweepers but only received one sweeper under this program. Capital Outlay: Pavement Replacement (10109) 935 Pavement Maintenance funds - $538,000 Carryover $258,000, New Appropriation $280,000 GASB 34 rules now require accounting for the value of public infrastructure so that adequate steps may be taken to ensure the on going costs of operation, maintenance and replacement of these facilities may be adequately budgeted. The FY 2007/08 budget included a 10% rate increase that is reflected in this line item. The funds derived are reserved solely for pavement maintenance and replacement of existing streets. Costs to replace existing pavements and street reconstruction are now clearly separate from those related to growth -related costs funded by impact fees. 940 Machinery & Equipment - $172,000 Capital Outlay: (Financed 5 yr) $42,000 - Asphalt Roller $130,000 - Asphalt Zipper Capital Outlay: - Replacement Funds (10109) 940 Machinery & Equipment - $10,000 $10,000 - V-Plow for Backhoe Debt Service: Internal Loan -Shop building (4th year of 5) paid to fund 2880 4.75% 610 $16,000 Principal 620 $1,520Interest Street Division Street Division maintained 147.7 miles of streets and alleys. • Reorganized the snow routes and reduced the amount of time it took to plow the city streets during a snow event from 7 days down to 2 1 /2 days. 13 FUND: 2500-421430240 Line Item Detail: Traffic Signs & Signals 218 Non Capital Equipment /safety equipment/supplies - $8,600 $4,000 - Line Locator $1,100 -Comer Rounding Machine & Dies $3,000 - Recirculating Air Filter for Welding Safety to correct safety audit deficiency Traffic Signs & Signals • Implemented a sign recycling program which includes stripping signs, cutting, and resheeting the sign blanks. Converted all of our traffic signal heads to LED bulbs reducing energy usage and increasing bulb life from 20,000 hrs to 100,000 hrs. 14 SPECIAL STREET MAINTENANCE FUND: 2500-421430240 Line Item Detail: Traffic Signs & Signals 218 Non Capital Equipment /safety equipment/supplies - $8,600 $4,000 - Line Locator $1,100 -Comer Rounding Machine & Dies $3,000 - Recirculating Air Filter for Welding Safety to correct safety audit deficiency Traffic Signs & Signals • Implemented a sign recycling program which includes stripping signs, cutting, and resheeting the sign blanks. • Converted all of our traffic signal heads to LED bulbs reducing energy usage and increasing bulb life from 20,000 hrs to 100,000 hrs. (oops, no page 15) 14 S-PrECIAL STREET MAINTENANCE FUND: 2500-421-430240 IWMA\117 i�i ]&AA) O1111� �1 STREET DIVISION Personal Services: FTE's 110 Salaries and payroll costs 112 Severance 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Materials and Services: 210 Computer Equipment/Software/Supplies 218 Equipment /safety equipment & supplies 220 Other supplies, Janitorial, consumable tools 231 Gas & Oil 341 Electric 345 Telephone 354 Contract Services 355 Transportation Traffic Reviews 357 Rate Study/Retail Transaction Fee 358 Impact Fee Study (canyover) 362 Equipment Maint. parts & supplies, includes radios 366 Building Maint. 373 Dues & Training 388 Medical services/drug test 510 Property & Liability Insurance $7,000 / $78,000 512 Uninsured Loss -deductible 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer Subtotal M & O 610/620 Debt Service -Principal & Interest ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 12.10 $555,603 $38,369 $102,039 $36,013 12.30 $537,563 $4,588 $19,808 $107,860 $34,921 12.65 $607,879 $0 $30,000 $122,708 $37,403 12.35 $583,985 $8,500 $30,000 $155,620 $36,388 $732,024 $704,740 $797,990 $814,494 $1,983 $2,876 $5,000 $5,000 $2,676 $2,251 $2,200 $2,200 $3,939 $3,884 $3,900 $3,900 $25,975 $22,776 $30,000 $32,000 $842 $1,222 $1,200 $1,400 $984 $954 $1,000 $1,000 $22,126 $8,933 $13,000 $12,500 $0 $127 $8,000 $5,000 $0 $16,034 $8,000 $8,000 $23,083 $0 $14,000 $14,000 $18,537 $29,101 $28,000 $28,000 $2,259 $1,163 $1,500 $1,500 $1,376 $1,081 $2,500 $2,500 $808 $1,602 $1,300 $1,100 $21,943 $65,037 $83,000 $85,000 $335 $2,096 $16,500 $10,000 $63,000 $63,000 $66,000 $66,000 $55,413 $50,339 $56,741 $64,707 $10,898 $11,145 $10,689 $10,689 $256,177 $283,621 $352,530 $354,496 $35,327 $17,430 $17,520 $35,485 16 SPECIAL STREET MAINTENANCE IO Capital Outlay: 840 MACI Grant Match (carryover) 940 Machinery & Equipment (offset with inception of loan) Subtotal capital outlay 354 Pavement Maintenance funds 430245 Replacement Funds: 940 Machinery & Equipment 944 Vehicles Subtotal Replacement 430248 Sidewalk & Curb Repair funds 354 contract services (carryover) TOTAL STREET DIVISION 430264 TRAFFIC SIGN & SIGNALS Personal Services: FTE's 110 Salaries 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Computer Equipment/Software/supplies 218 Equipment /safety equipment & supplies 220 Other supplies, Janitorial, consumable tools 242 Street Signs 243 Traffic Signals 245 Barricade Materials 341 Electricity 345 Tele. & Communications 354 Contract Services ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 $0 $29,563 $40,000 $40,000 $11,536 $0 $0 $172,000 $11,536 $29,563 $40,000 $212,000 $114,012 $407,080 $458,908 $538,000 $57,705 $4,511 $70,177 $0 $55,000 $0 $10,000 $0 $62,216 $70,177 $55,000 $10,000 $0 $6,296 $31,041 $31,041 $1,211,292 $1,518,907 $1,7529989 $1,995,516 2.5 2.5 2.5 2.5 $129,596 $137,547 $140,606 $140,306 $9,376 $9,025 $8,500 $8,500 $14,950 $16,971 $17,805 $19,524 $8,372 $9,046 $8,803 $8,862 $162,294 $172,589 $175,714 $177,191 $2,292 $257 $1,500 $1,500 $4,487 $4,306 $5,300 $8,600 $2,346 $2,471 $2,550 $2,250 $34,138 $39,252 $38,000 $40,000 $1,265 $1,656 $10,000 $10,000 $2,453 $4,646 $4,000 $4,500 $9,727 $7,888 $10,000 $9,000 $669 $719 $700 $700 $15,672 $5,963 $10,000 $10,000 17 SPECIAL STREET MAINTENANCE FUND: 2500421-430240 I �►:�� Ir;� 17 Y�il:� i � � 11 ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 Maintenance & Operations: Cont. 362 Equipment Maintenance Parts, includes radios $2,092 $1,898 $2,300 $2,500 366 Building Maintenance $1,077 $1,275 $1,500 $1,500 373 School & Travel $1,061 $1,434 $2,500 $2,500 428 Paint Materials $10,258 $6,412 $20,000 $15,000 510 Property & Liability Insurance $600/$3100 $5,274 $5,205 $4,050 $3,700 512 Uninsured Loss -deductible property $0 $1,917 $2,000 $2,500 532 Office Rent $4,650 $7,838 $7,838 $7,838 Subtotal M&O $97,461 $93,137 $122,238 $122,088 Capital Outlay: 940 Machinery & Equipment $5,493 $0 $0 $0 Subtotal capital outlay $5,493 $0 $0 $0 Total Traffic Sign & Signals $265,248 $265,726 $297,952 $299,279 Grand Total - STREETS & SIGNS $1,476,540 $1,784,633 $2,050,941 $2,294,795 18 MT. AIR & CONGESTION GRANT FUND: 2825... STREET .... 421.... FUNCTION .... 430240 BEGINNING CASH CASH: Operating REVENUES Estimated ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FY11/12 $0 $0 $o $0 331055 MACI Grant for Sweepers $150,917 $160,000 $0 $160,000 383012 Transfer from Street Maintenance (match) $29,563 $40,000 $0 $40,000 Total Revenue $180,480 $200,000 $0 $200,000 TOTAL AVAILABLE $180,480 $200,000 $0 $200,000 940 CAPITAL EQUIPMENT -street sweeper ENDING CASH CASH: Operating $180,480 $200,000 $0 $200,000 The MACI grant is a program to help solve Air Quality problems. $0 $0 $0 $0 Fampsamom"wii in ink-raiv The State has approved requests for equipment purchased through the Montana Air & Congestion Initiative (MACI) grant. The City of Kalispell is submitting a request for one sweeper. The budget includes the 13.4% match. 19 SSIDEWALK & CURB CONSTRUCTION FUND: 4290-410-430234-937 BEGINNING CASH 10100 CASH: REVENUES 381004 Proceeds S & C Warrants Total Revenue TOTAL AVAILABLE 937 Sidewalk Construction Costs ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 $0 ($3,822) $0 $0 $8,981 $7,630 $25,000 $25,000 $8,981 $7,630 $25,000 $25,000 $8,981 $3,808 $25,000 $25,000 $12,803 $3,808 $25,000 $25,000 10100 CASH: ($3,822) $0 $0 $0 PROGRAM DESCRIPTION The sidewalk and curb construction fund is used to record expenditures for replacing sidewalks and curbs which residents request or which the City orders in. The costs are paid for by the property owner. They are billed for the cost of construction plus 5% for administration. The property owner can have the cost put on the tax notice for a period of 8 years. The City issues sidewalk & curb wan -ants to fund. 20 WATER FUND (Operations & Billing) FUND: 5210447-430550 Estimated ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FY11/12 BEGINNING CASH 10100 Operating Cash $2,293,714 $2,585,510 $2,585,858 $1,786,461 10120 Impact Fee Cash $676,427 $778,004 $778,004 $802,504 Meter Replacement Cash $218,390 $240,800 $240,800 $262,800 10107 Capital & Emergency Reserve -target $400,000 $280,000 $310,000 $310,000 $340,000 10130 Bond Reserves (restricted cash) $515,449 $515,449 $515,449 $515,449 Adj. to Cash/ A/R/Comp. Abs. & Bond Reserves $22,289 $0 $4,006,269 $4,429,763 $4,430,111 $3,707,214 REVENUES 343210 Metered Water Sales (billed) (10100) $2,461,049 $2,450,000 $2,203,000 $2,203,000 343230 Meter Replacement Fee (10125) $94,952 $95,000 $95,000 $95,000 343225 Impact Fees (10120) $243,490 $209,000 $209,000 $225,000 343365 ImpactfeeAdmin (10100) $12,815 $I1,000 $11,000 $13,000 343260 Misc.-Installation/Reconnect/Tag fees (10100) $68,521 $40,000 $40,000 $40,000 331158 State Bypass Relocation Reimbursement (10100) $134,263 $0 $0 $0 371010 Interest Earnings (10100) $65,874 $45,000 $47,700 $45,000 Interest Earnings -Impact Fee Cash (10120) $12,826 $7,500 $10,500 $10,000 Total Revenue $3,093,790 $2,857,500 $2,616,200 $2,631,000 Total Available $7,100,059 $7,287,263 $7,046,311 $6,338,214 EXPENSES Water Department EXPENSES FROM RATES $2,442,667 $3,051,286 $3,071,097 $3,230,760 Expenses from Meter cash (10125) $72,542 $65,000 $73,000 $100,000 Capital Outlay - from Impact Fees (10120) $54,739 $215,000 $95,000 $161,000 Debt Service -from Impact Fees (10120) $100,000 $100,000 $100,000 $100,000 $700,000 $725,000 $725,000 $825,000 Total All Departments $3,369,948 $4,156,286 $4,064,097 $4,416,760 add back depreciation $700,000 $725,000 $725,000 $825,000 ENDING CASH 10100 Operating Cash $2,585,858 $2,050,224 $1,786,461 $826,701 10120 Impact Fee Cash $778,004 $679,504 $802,504 $776,504 10125 Meter Replacement Cash $240,800 $270,800 $262,800 $257,800 10107 Capital & Emergency Reserve -target $400,000 $310,000 $340,000 $340,000 $370,000 10130 Bond Reserves (restricted cash) $515,449 $515,449 $515,449 $515,449 Total cash $4,430,111 $3,855,977 $3,707,214 $2,746,454 *Capital & Emergency reserve funded $30,000 from operations 10100 21 WATER FUND SUMMARY FUND: 5310-454-430620-630/455-430640 Personal Services: Water billing Water Operations Maintenance & Operations: Water Billing services Water Operations Capital Outlay from rates: Water Operations Debt Service from rates: Water ACTUAL BUDGET BUDGET FY09/10 FY10/11 FY11/12 $114,906 $116,495 $120,702 $872,840 $909,415 $877,768 Total PERSONAL SERVICES $987,746 $1,025,910 $998,470 $72,191 $78,057 $75,840 $573,840 $743,402 $736,164 Total M & O from rates $646,031 $821,459 $812,004 $397,775 $793,000 $1,104,800 Total CAPITAL from rates $397,775 $793,000 $1,104,800 $411,115 $410,917 $315,486 Total DEBT from rates $411,115 $410,917 $315,486 TOTAL EXPENSES FROM RATES $2,442,667 $3,051,286 $3,230,760 Capital Outlay - Meter Replacement funds:(10125) Capital Outlay - from Impact Fee funds: (10120) Debt Service -from Impact Fees: (10120) Depreciation (non -cash item) Grand Total 22 $72,542 $65,000 $100,000 $54,739 $215,000 $161,000 $100,000 $100,000 $100,000 $700,000 $725,000 $825,000 $3,369,948 $4,156,286 $4,416,760 FUND: 5210447-430550/560 The water facilities budget accounts for the costs associated with providing safe, potable and palatable water for the needs of the domestic, institutional, industrial and commercial consumers and to provide adequate pressure and flow to meet fire fighting and irrigation needs. Maintenance of the five wells and Noffsinger Spring as water sources along with maintenance of the distribution system, storage facilities, fire hydrants, valves, meters and related controls is an integral part of the function of this department. This budget is responsible for pumping and treating millions of gallons annually. Line Item Detail: Water Fund 218 Equipment - Non Capital - $10,000/ Safety Equipment & supplies $9,500 $4,500 - Horizontal Boring Machine $4,500 -14' Tandem Axle Trailer - Needed to haul equipment to jobsites $2,000 - Misc Replacements $6,000 for round trench box $2,500 for 4 Combo Eye Wash/Showers (safety audit deficiency) 226 Chlorine & Chemical - $38,000 Increase needed for (2) chemical feed pumps. 354 Contract Services - $70,000 This line item covers the cost of annual contracts, i.e., U-dig fees, generator testing and maintenance, coveralls, and estimated system repairs. $20,000 for reservoirs (2) inspection & cleaning. Both reservoirs are 60 yrs old and were last inspected in 1998. Most notably are the vertical cracks in the concrete and the state of the interior wood decking for the roof. $13,000 Buffalo Hill Reservoir Security Fence Replacement Capital Outlay: Operating Funds (Rates) 935 Armory Well Generator Replacement - Carryover $60,000, New Appropriation $30,000 $90,000 - This project would replace the 1920's generator at the Armory Well site. The existing generator has a failing injector pump and parts to replace and repair the injector pump are no longer made. Armory Well was the largest production well in 2009. During power outages it is essential to have Armory Well online during peak demand. The ability to provide water during emergencies is compromised when the backup generator is failing. A new diesel generator will allow the City to provide water from this well site during power outages. New appropriation of $30,000 is required for the well house demo and repair, landscaping removal and installation, the crane and equipment to remove and install the generator, and the licensed electrician required for electrical connection. 23 FUND: 5210-447-4305 50/5 60 Line Item Detail: continued Capital Outlay: Operating Funds (Rates) Cont. 940 Machinery & Equipment - $45,000 $45,000 - 1 Ton Truck w/Service Body & Lift Gate 951 SCADA System Upgrade/Improvements - $40,000 System improvements to include installing programmable logic controllers which monitor and control individual well sites in conjunction with the SCADA system. SCADA updates also include the installation of 8 submersible water level sensors at each well site. City operators will be able to review the recorded well activities and corresponding daily water level data, and perform long term trend analysis essential to the City's water operations. 956 Upper Zone/Lower Zone Interconnection - Carryover $30,000 This project would install a pressure relief/pressure sustaining valve near the intersection of Three Mile Drive and Meridian Road. The upper water zone piping and the lower water zone piping are within 15 feet of each other at this location. The upper zone water pressure at this location is approximately 85 psi with the lower zone water pressure at approximately 35 psi. With the addition of the 2 million gallon storage tank on the west side of the city, this would allow the system to boost the pressure in the lower zone at this location to about 50 psi. The valve would shut if the upper zone pressure in this area dropped to a detennined low pressure. Initial engineering anticipated that city crews could perform the construction. The installation became more complex with the final design involving two pressure reducing valves and the construction of a building to house the components. The city has purchased the above ground valves and appurtenances and will contract the installation of the valves, related equipment and building. The anticipated cost for the construction work is $30,000. 958 Loop Projects - Carryover $395,000, New Appropriation $16,800 * $204,800 - Install an eight inch water main in West Colorado Street eastward from 5'h Ave. WN to U.S. Highway 93 thence along the highway to W. Utah Street. This area has no fire protection. Fire hydrants will be installed at appropriate locations along this water main (W-EX-28). A new appropriation of $16,800 was added for a consulting engineer to perform the survey and design. * $147,000 - First Avenue NE - north of Arizona east of North Main Street is currently provided water service with a two inch water pipe. This piping is inadequate for providing water service and provides no fire protection. An eight inch water main with fire hydrant will be installed to provide adequate fire protection to this area. An eight inch water main will be installed in First Avenue EN from East Arizona Street to North Main Street (W-EX-30). * 60,000 - Hawthorn Avenue to Two Mile Drive Loop - This project (W-EX-31) would enhance the fire protection reliability for the Hawthorne Avenue and Two Mile area. The water main within Hawthorne Avenue north of Two Mile Drive is not looped or tied to the 8-inch water main in Two Mile Drive. The fire flow at the west end of Glacier Street is 996 gallons per minute. This project would install approximately 180 linear feet of 8-inch water main and appurtenances including pavement repair from the west end of Glacier Street south to the 8-inch water main in Two Mile Drive. The installation of the 8-inch water main increases the fire flow to 2,000 gpm at the west end of Glacier Street. 24 FUND: 5210-447430550/560 i t � Line Item Detail: continued Capital Outlay: Operating Funds (Rates) Cont. 963 Abandon 2" Water Line - $45,000 Abandon 2" line between 3rd Avenue West and 5th Avenue West. Reconnect existing services to existing main. Work to be completed by City Crew (W-EX-153). 964 2nd Avenue WN Waterline Replacement - $248,000 This project will replace the corroded 6" water main on 2nd Ave WN between Washington St and California St. The project would install 800' of 8" C900 water main and appurtenances on the east side of 2nd Ave WN, reconnect services and fire hydrants, and includes pavement repair (W-EX-154) . 965 East Arizona Pipe Up -Size - $195,000 Replace 2" and 4" pipe in E. Arizona and I st Avenue EN with 6" and 8" pipe. The current water mains (2" and 4") are inadequate to provide fire protection. The project would install approximately 1,100' of 8" C900 water main and appurtenances including pavement repair (W-EX-132). Capital Outlay - Impact Fee funds (10120) 930 Contract Main Upsize - $50,000 Funds required for small city requested upsizing of private development infrastructure. 941 Meters - $65,000 953 Develop Water Supply for Section 36 Well - Carryover $46,000 This project includes pump testing the existing well to determine dmwdown and feasible pumping rates. The project also includes the time and materials necessary to prepare a water right change application. Capital Outlay - Meter funds (010125) 944 Meter Maintenance Vehicle $25,000 - Service Truck - 1/2 ton extended cab 948 Meters - $75,000 25 1 I r FUND: 5210-447430550/560 • Operated and maintained 130.5 miles of water mains, 4 water storage tanks, and 10 water wells. • Silverbrook well was brought on line into the City public water supply. • Worked diligently with DEQ in order to get Noffsinger Spring reclassified as a ground water source. This eliminated the mandated water shed control program and UV treatment required on the previous classification, resulting in a significant savings to the City. • Developing Grosswiller well for future expansion. • Completed the SCADA system security upgrade project required under federal vulnerability assessment standards. • Completed the 1 lth Street East Water Main Project. • Purchased a 2011 - 430E Backhoe. • Updated the SCADA control system and brought chlorine, turbidity, and well water depth on-line. • Completed the Airport Road Waterline Replacement Project. • Developed and implemented a training program for proper hydrant operations and performed training classes for the rural fire departments. • Developed Standard Operating Procedure for weekly, monthly, and yearly water production activities. • State DEQ performed a Sanitary Sewer Audit for water production and distribution and the City received no violations. • Added a chlorine room addition to the West View Well. 26 WATER OPERAT101VI 5210447-430550 Personal Services: FTE'S 110 Salaries & Wages 112 Severance 121 Overtime/Call Outs 153 Health Insurance 155 Retirement - PERD Total Personal Services Maintenance & Operations: 210 Office Supplies/Equip/Computers/ GIS 218 Equip. (non-capital)/Safety Equip & Supplies 229 Other Supplies/janitorial/consumable tools 226 Chlorine & Chemical 231 Gas & Oil 312 Postage & printing 336 Public Water Supply Fee 341 Electricity 344 Natural Gas 345 Communications 349 Lab Services 353 Auditing 354 Contract Services 356 Consultants -Water Rights Acquisition / Water Modeling 357 Facility Plan /Rate Study /Impact Study & review 362 Repair & Maint./Equip. maint./radios/equip rental 366 Building Maintenance 373 Dues & Training 388 Medical/Drug Testing 410 Construction Materials 422 Hydrants 423 Materials - Mains 424 Materials - Service lines 425 Materials - Wells/Pumps ACTUAL BUDGET BUDGET FY09/10 FY10/11 FY11/12 13.95 13.60 13.25 $684,980 $691,214 $662,555 $4,400 $7,000 $17,695 $20,500 $20,000 $126,546 $150,401 $146,924 $43,619 $42,900 $41,289 $872,840 $909,415 $877,768 $9,737 $12,450 $12,450 $7,339 $13,900 $19,500 $4,799 $4,800 $4,800 $23,896 $33,000 $38,000 $19,303 $27,000 $29,000 $4,524 $4,500 $4,500 $16,477 $19,000 $19,000 $137,459 $148,000 $143,000 $9,644 $15,000 $13,000 $8,003 $8,000 $8,000 $20,069 $25,500 $25,500 $3,000 $3,000 $3,000 $32,861 $63,000 $70,000 $10,754 $25,000 $25,000 $9,400 $9,500 $0 $3,235 $15,150 $14,950 $5,486 $17,000 $17,000 $5,925 $7,200 $7,200 $635 $800 $700 $24,238 $30,000 $30,000 $2,560 $26,000 $15,000 $5,179 $11,000 $11,000 $6,163 $9,000 $9,000 $25,925 $36,000 $36,000 con't. 27 WATER OPERATIONS 5210447-430550 ACTUAL FY09/10 BUDGET FY10/11 BUDGET FY11/12 Maintenance & Operations -continued: 510 Property & Liability Ins. $10,000/ 24,500 $37,905 $36,500 $34,500 512 Uninsured loss -deductible $11,933 $5,500 $11,500 513 Uninsured loss -Goodwill Expenditures $0 $7,500 $7,500 521 Central Garage Transfer $8,500 $7,500 $8,000 522 Administrative Transfer $90,156 $94,723 $91,185 528 Data Processing Transfer $20,897 $20,041 $20,041 532 Office rent $7,838 $7,838 $7,838 Total Maintenance & Operations $573,840 $743,402 $736,164 490200 Debt Service- ALL BONDS & LOANS: 610/620 Principal, Interest, fiscal fees $511,115 $510,917 $415,486 CAPITAL OUTLAY Capital Outlay: Operating funds (RATES) 935 Armory Well Generator $60,000 $90,000 940 Equipment $45,001 $105,000 $45,000 950 Grand View Water Main replacement $69,818 $156,000 $0 951 Security Upgrades FYI 1/ SCADA UPGRADES FY12 $32,000 $40,000 954 US 93 S. Bypass Relocation $219,169 $15,000 $0 956 Upper Zone/Lower Zone Interconnection $31,402 $30,000 $30,000 958 Loop Projects $0 $395,000 $411,800 962 1st Ave E. & Idaho Street Crossing $32,385 $0 963 Abandon 2" waterline $45,000 964 2nd Ave WN Waterline Replacement $248,000 965 East Arizona Pipe Up -Size $195,000 Subtotal capital from operating fund $397,775 $793,000 $1,104,800 430555 Capital Outlay -Impact Fee Funds (010120) 941 Meters (new services) 930 Contract Main Upsize (impact fee inv. Acct) 953 Develop Water Supply for Section 36 Well Subtotal capital from impact Investment fees $54,739 $65,000 $65,000 $75,000 $50,000 $75,000 $46,000 $54,739 $215,000 $161,000 con't. WATER OPERATIONS 5210-447430550 EXPENSE DETAIL Capital Outlay: 430550 Capital Outlay -Meter Funds (010125) 944 Meter Maintenance Vehicle 948 Meters -Replacement $ subtotal 510400 Depreciation 831 Depreciation expense Total Water Facilities 430560 WATER BILLING Personal Services: FTE's 110 Salaries & Wages 153 Health Insurance 155 PERD Total Personal Services Maintenance & Operations: 210 Office Supplies/furniture/computer supplest 353 Auditing 354 Contract Services 355 Postage/Other Billing Costs 373 Dues & Training 522 Administrative Transfer 528 Data Processing Transfer 532 Office rent Total Maintenance & Operations Total Water Billing ACTUAL BUDGET BUDGET FY09/10 FY10/11 FY11/12 $0 $0 $25,000 $72,542 $65,000 $75,000 $72,542 $65,000 $100,000 $700,000 $725,000 $825,000 $3,182,851 $3,961,734 $4,220,218 2 2 2 $91,233 $91,807 $89,596 $17,934 $18,774 $25,283 $5,739 $5,914 $5,823 $114,906 $116,495 $120,702 $275 $3,000 $2,000 $1,875 $1,500 $1,500 $3,847 $7,500 $5,000 $28,373 $28,500 $29,000 $913 $1,500 $1,500 $6,173 $6,178 $6,961 $22,897 $22,041 $22,041 $7,838 $7,838 $7,838 $72,191 $78,057 $75,840 $187,097 $194,552 $196,542 $3,369,948 $4,156,286 $4,416,760 29 WATER FUND 5210-447-49OXXX DEBT SERVICE DETAIL ACTUAL BUDGET BUDGET FY09/10 FY10/11 FY11/12 490250 Debt Service-2001 WRF Loan - 4% (Main & Idaho Project) 610 Principal $36,000 $38,000 $39,000 620 Interest $20,320 $18,560 $17,340 490204 Debt Service-2004 Revenue Bond:( includes Refunding 1996)(Hwy 93 S) 610 Principal $140,000 $145,000 $55,000 620 Interest $51,533 $46,635 $41,195 630 Fiscal Agent Fees $300 $300 $300 490206 Debt Service-2007 WRF loan 3.75% A Refunding BOI loans meters & hydrants 610 Principal $151,000 $157,000 $163,000 620 Interest $35,627 $30,262 $24,319 490206 Debt Service-2007 WRF loan 3.75% B Water Reservoir project 610 Principal 620 Interest Subtotal Operations $22,000 $22,000 $23,000 $54,335 $53,160 $52,332 $511,115 $510,917 $415,486 30 SANITARY OPERATIONS, BILLING, WASTEWATER TREATMENT FUND: 5310 BEGINNING CASH 10100 Operating 10123 SANITARY Sewer Impact Fee Inv. Account 10124 WWTP Impact Fee Inv. Account 10125 WWTP Equipment Repl/Evergreen 1013x Bond Reserves (restricted funds) Adjmts to Cash (comp abs., receivables, bond reserv) REVENUES 343310 SEWER SERVICE -billed (10100) 331158 State bypass relocation reimbursement (10100) 343360 Misc. ; 343365 Late customers fees (10100) 343330 Impact Fee/Hookup-Sanitary (10123) 343330 Admin Impact Fees Sanitary (10100) 343335 Impact Fee/Hookup-WWTP (10124) 343335 Admin Impact Fees WWTP (10100) 371010 Interest -operations (10100) Interest-WWTP/Evergreen (10125) Interest-WWTP Impact Fee Acet. (10124) Interest -Sanitary Impact Fee Invest. Acct. (10123) Total Revenue Total Available EXPENSES EXPENSES FROM RATES Capital Outlay City/Evergreen Funds (10125) Capital Outlay - from Impact Fee funds: Capital from impact fee funds Sanitary (10123) Capital from impact fee funds WWTP (10124) Debt Service From Impact fees: Portion of debt from impact Sanitary (10123) Portion of debt from impact WWTP (10124) Sanitary Replacement (10126 closed to 10100) Depreciation (non cash expense) Total Expenses Add depreciation to cash Add cash distribution to Evergreen/City 10125 ENDING CASH 10100 Operating 10123 * SANITARY Impact Fee Inv, Account 10124 *** WWTP Impact Fee Inv. Account 10125 ** WWTP Equipment Repl/Evergreen 1013x Bond Reserves (restricted funds) Estimated ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FYll/12 $916,274 $516,727 $516,912 $109,485 $2,061,328 $1,623,691 $1,623,691 $1,724,545 $692,728 $447,048 $447,048 $378,440 $387,349 $328,970 $328,970 $676,819 $1,584,162 $1,584,162 $1,584,162 $1,584,162 ($22,063) $0 $5,619,778 $4,500,598 $4,500,783 $4,473,451 $3,313,978 $3,500,000 $3,265,000 $3,730,000 $122,185 $16,237 $7,430 $0 $1,921 $2,000 $17,000 $2,000 $122,067 $95,000 $112,854 $112,854 $6,425 $5,000 $5,643 $5,643 $159,130 $118,750 $150,642 $150,642 $8,375 $6,250 $7,500 $7,500 $52,701 $40,000 $30,000 $30,000 $6,514 $6,000 $6,250 $6,250 $8,528 $5,000 $5,750 $5,750 $31,492 $23,000 $23,000 $23,000 $3,833,316 $3,817,237 $3,631,069 $4,073,639 $9,453,094 $8,317,835 $8,131,852 $8,547,090 $3,944,803 $3,970,789 $3,740,000 $3,833,158 $484,268 $85,000 $70,000 $253,500 $553,710 $50,000 $10,000 $45,000 $119,090 $0 $0 $0 $25,000 $225,000 $19,815 $800,000 $25,000 $225,000 $800,000 $25,000 $225,000 $2,225,000 $25,000 $225,000 $2,240,000 $6,171,686 $5,155,789 $6,295,000 $6,621,658 $800,000 $800,000 $2,225,000 $2,240,000 $419,375 $411,599 $411,599 $411,599 $516,912 $115,425 $109,485 $51,470 $1,623,691 $1,666,691 $1,724,545 $1,790,399 $447,048 $345,798 $378,440 $309,832 $328,970 $661,569 $676,819 $841,168 $1,584,162 $1,584,162 $1,584,162 $1,584,162 $4,500,783 $4,373,645 $4,4739451 $4,577,031 Budget to fund debt service with Impact fee charges for $250,000 ( wwtp $225,000; sanitary $25,000) 31 SEWER - WWTP - BILLING FUND SUMMARY FUND: 5310-454-430620-630/455430640 Personal Services: Sewer billing Sanitary Sewer WWTP & LAB Maintenance & Operations: Sewer Billing services Sanitary Sewer WWTP & Lab Capital Outlay from rates: Sanitary Sewer Operation WWTP & Lab Debt Service from rates: Sanitary Sewer WWTP City/Evergreen Replacement funded from rates: TOTAL EXPENSES FROM RATES Capital Outlay- Replacement funds: Sanitary Sewer (10126) closed WWTP (10125) City/Evergreen account Capital Outlay - from Impact Fee funds: SanitarySewer (10123) WWTP (FY09 included bond $) (10124) Debt Service -from Impact Fees Sanitary Sewer (10123) WWTP (10124) Depreciation (non -cash item) Sanitary WWTP Grand Total ACTUAL BUDGET BUDGET FY09/10 FY10/11 FY11/12 $83,159 $94,518 S94,795 S452,412 S448,028 $359,796 $637,449 $642,193 $609,372 Total PERSONAL SERVICES $1,173,020 $1,184,739 $1,063,963 $72,822 $73,913 $74,082 $294,795 S359,134 $373,431 $696,718 $812,529 $777,353 Total M & O from rates $1,064,335 $1,245,576 $1,224,866 $183,105 $21,650 $0 $0 $0 $30,000 Total CAPITAL from rates $183,105 S21,650 S30,000 S80,700 $80,375 $80,995 $1,024,268 $1,026,850 $1,021,735 Total DEBT from rates $1,104,968 S1,107,225 $1,102,730 $419,375 $411,599 $411,599 $3,944,803 $3,970,789 $3,833,158 $19,815 $0 $0 $484,268 S85,000 $253,500 $553,710 $50,000 $45,000 $119,090 SO $0 S25,000 $25,000 S25,000 S225,000 $225,000 $225,000 S800,000 $800,000 $815,000 SO $0 S1,425,000 $6,171,686 $5,155,789 $6,621,658 32 SEWER - OPERATIONS FUND: 5310-454430630 Personal Services: 110 Salaries & Wages 112 Severance 121 Overtime 153 Health Insurance 155 Retirement - PERD Total Personal Services 0 ACTUAL BUDGET BUDGET FY09/10 FY10/11 FY11/12 FTE's 6.9 6.95 6.05 $356,535 $342,562 $267,961 $13,900 $5,000 $8,334 $7,000 $7,500 $64,763 $61,635 $62,496 $22,780 $22,931 $16,839 $452,412 $448,028 $359,796 Maintenance & Operations: 210 Office Supplies/equip/ computer supplies/GIS 218 Equipment (Non Capital)/Safety equip & supplies 229 Other Supplies/Janitorial/consumable tools 231 Gas & Oil 312 Postage & Shipping / Printing 341 Electricity 342 Water 344 Natural Gas 345 Telephone & Comm., alarms 353 Auditing 354 Contract Services 356 Consultants 357 Impact Fee Study/Review Impact Fees 362 Equipment Maintenance/buildings & radios 373 Dues & Training, licenses 388 Medical Services 410 Construction Materials 425 Materials - Pumps/Lift Stations 510 Property & Liability Ins $5,000/$62,000 512 Uninsured loss/goodwill expenditures 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer 532 Office Rent 535 Usage charge for 100,000 gallons -Trumble Creek Total Maintenance & Operations $5,226 $6,200 $6,200 $3,488 $8,500 $8,500 $2,320 $2,300 $2,300 $8,200 $9,500 $9,500 $148 $500 $300 $39,728 $43,000 $43,000 $201 $175 $175 $12,984 $13,000 $13,000 $21,676 $21,000 $21,700 $2,000 $2,000 $2,000 $19,588 $18,000 $26,000 $8,930 $10,500 $7,500 $2,268 $5,000 $0 $4,833 $6,800 $6,800 $2,514 $2,450 $2,500 $811 $800 $850 $6,121 $9,000 $9,000 $7,936 $12,500 $15,000 $25,027 $56,000 $67,000 $16,692 $18,000 $18,000 $3,000 $2,500 $2,500 $54,771 $63,374 $63,571 $15,325 $14,697 $14,697 $7,838 $7,838 $7,838 $23,170 $25,500 $25,500 $294,795 $359,134 $373,431 33 SEWER ® OPERATIONS & Bitting FUND: 5310-454-430630 Capital Outlay: from rates 954 US 93 S. Bypass Utility Relocation Construction Total Capital Outlay 430633 Capital Outlay -Sewer Equip Replacement funds (10126) 960 Manhole Rehabilitation /Replace Lift Pump #10 (W. Nicklaus) Total Equipment Replacement funds 430635 Capital Outlay -Impact Fee funds (10123) 955 Main & Lift Station Upsize 957 Grandview Pump Sta./gravity main Total Capital from Impact fee funds 610 Debt Service -Principal, Interest, fiscal agent fees 510400 831 Depreciation expense Total Sanitary Sewer Budget SEWER BILLING Personal Services: FTE's 110 Salaries & Wages 153 Health Insurance 155 Retirement - PERD Total Personal Services Materials and Services: 215 Office supplies 353 Auditing and other contract services 355 Billing Costs/postage 373 Dues & Training 522 Administrative transfer 528 Data Processing 532 Office Rent Total Materials and Services Total Billing Budget ACTUAL FY09/10 BUDGET FY10/11 BUDGET FY011/12 $183,105 $21,650 $0 $183,105 $21,650 $0 $19,815 $0 $0 $19,815 $0 $553,710 $0 $44,000 $6,000 $0 $45,000 $0 $553,710 $105,700 $50,000 $105,375 $45,000 $105,995 $800,000 $800,000 $815,000 $2,409,537 $1,784,187 $1,699,222 1.5 1.5 1.5 $65,223 $75,471 $73,305 $13,608 $14,240 $16,805 $4,328 $4,807 $4,685 $83,159 $94,518 $94,795 $339 $2,500 $1,000 $2,952 $9,000 $4,000 $30,935 $24,000 $32,000 $977 $1,300 $1,400 $6,884 $7,234 $5,803 $22,897 $22,041 $22,041 $7,838 $7,838 $7,838 $72,822 $73,913 $74,082 $155,981 $168,431 $168,877 34 r Billing SEWEROPERATIONS 1t 5310454-430630 10,14 W 0101r �- Capital Outlay: from rates 954 US 93 S. Bypass Utility Relocation Construction Total Capital Outlay 430633 Capital Outlay -Sewer Equip Replacement funds (10126) 960 Manhole Rehabilitation /Replace Lift Pump #10 (W. Nicklaus) Total Equipment Replacement funds 430635 Capital Outlay -impact Fee funds (10123) 955 Main & Lift Station Upsize 957 Grandview Pump Sta./gravity main Total Capital from Impact fee funds 610 Debt Service -Principal, Interest, fiscal agent fees 510400 831 Depreciation expense Total Sanitary Sewer Budget 430620 SEVER BILLING Personal Services: FTE's 110 Salaries & Wages 153 Health Insurance 155 Retirement - PERD Total Personal Services Materials and Services: 215 Office supplies 353 Auditing and other contract services 355 Billing Costs/postage 373 Dues & Training 522 Administrative transfer 528 Data Processing 532 Office Rent Total Materials and Services Total Billing Budget ACTUAL FY09/10 BUDGET FY10/11 BUDGET FY011/12 $183,105 $21,650 $0 $183,105 $21,650 $0 $19,815 $0 $0 $19,815 $0 $0 $0 $553,710 $44,000 $6,000 $45,000 $0 $553,710 $105,700 $50,000 $105,375 $45,000 $105,995 $800,000 $800,000 $815,000 $2,409,537 $1,784,187 $1,699,222 1.5 1.5 1.5 $65,223 $75,471 $73,305 $13,608 $14,240 $16,805 $4,328 $4,807 $4,685 $83,159 $94,518 $94,795 $339 $2,500 $1,000 $2,952 $9,000 $4,000 $30,935 $24,000 $32,000 $977 $1,300 $1,400 $6,884 $7,234 $5,803 $22,897 $22,041 $22,041 $7,838 $7,838 $7,838 $72,822 $73,913 $74,082 $155,981 $168,431 $168,877 34 FUND: 5310-454430630 a!0" XIA118 1' It is the responsibility of the Sewer Maintenance Division to operate and maintain the sewer collection and transmission system. Maintenance procedures include jet rodding, flushing, TV inspection, mechanical and chemical cleaning methods as required. FY 2012 BUDGET HIGHLIGHTS Line Item Detail: SANITARY SEWER 218 Non Capital Equipment/Safety Equip. & Supplies - $8,500 Continuing program of installing fall protection at lift stations where wet wells are accessed through a large, unprotected access hatch. 354 Contract Services-$26,000 This line item covers the cost of annual contracts, i.e., U-dig fees, generator testing and maintenance, coveralls, and estimated system repairs. Our maintenance costs have increased due to the age of some of the pumps and generators. Capital Outlay - Impact Fee funds (10123) 955 Main & Lift Station Upsize - $45,000 Funds required for small city requested upsizing of private development infrastructure. FY 2011 BUDGET ACCOMPLISHMENTS • Operated and maintained 123.5 miles of gravity sewer mains, 19.6 miles of sewer force mains and 41 sewage lift stations. • Replaced pumps at Lift Station #28 (Aurich Dr), Lift Station #21 (12th St. W.), and rebuilt two pumps at Lift Station #29 (Triple Creek). FY 2012 BUDGET CONSTRAINTS ' By -Pass Pump Grandview Lift Station - $56,000 UNFUNDED Capital Outlay The Grandview lift station is considered a regional lift station due to the large area it serves. The bypass pump is the only means of keeping this station functional during any number of station failures, including pump failure, control failure and loss of manual override, backup power failure, and flooding of the control well. This bypass pump is a mobile unit, and would serve as backup for any one of the City lift stations. * Sanitary Liquid Disposal Site - $15,000 This is a structure located at the WWTP which would allow the City's sewer maintenance jet trucks to discharge the solid and liquid waste collected during sanitary sewer cleaning operations. The liquid waste will be treated in the W WTP. The solids (gravel, mud, sticks, debris, etc.) will be removed from the structure and placed with the other solid waste collected at the WWTP for off -site disposal 'k Manhole & Sewer Main Rehabilitation & Replacement - $15,000 This project would allow for the reconstruction or replacement of sanitary sewer manholes and mains that have deteriorated and are approaching a potential failure. The sewer crews continually review and record the function of manholes and mains. During this review, the crews prioritize the potential projects according to the severity of the deterioration. Remove L.S. #19 (Blue Heron) & L.S. #28 (Cottonwood), install main to L.S. #29 - $125,000 35 WASTEWATER TREATMENT PLANT FUND: 5310-455430640 Personal Services: FTE's 110 Salaries & Wages 112 Severance 121 Overtime 153 Health Insurance 155 Retirement - PERD Total Personal Services Maintenance & Operations: 210 Office Supplies/equip/computers 218 Safety Equipment & Supply 229 Other Supplies/janitorial/consumable tools/equip rental 225 Alum 226 Chemicals 231 Gas & Oil 312 Postage & Shipping 336 Licenses and Fees 341 Electricity 342 Water 344 Natural Gas 345 Telephone & Alanns 353 Auditing 354 Contract Services -Glacier Gold 355 Other Contract Services 356 Consultant - Electrical Engineer 357 Impact Fee Study/Review Impact Fees 358 Consultant - TMDL 360 Maintenance Service -misc. 366 Building Maintenance 373 Dues, Training & Training Materials 388 Medical Services 510 Property & Liability Insurance $32,500/$10,000 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer Total Maintenance & Operations ACTUAL BUDGET BUDGET I FY09/10 FY10/11 FY011/12 7.2 6.05 5.90 $373,817 $382,859 $361,807 $8,800 $0 $20,877 $20,000 $21,000 $64,914 $66,146 $65,761 $24,874 $23,932 $22,469 $484,482 $501,737 $471,037 $3,560 $5,000 $5,000 $1,714 $1,500 $2,500 $5,533 $7,000 $6,500 $20,156 $35,000 $30,000 $7,738 $12,000 $12,000 $12,545 $11,000 $11,000 $231 $400 $300 $6,703 $8,000 $10,000 $168,619 $200,000 $170,000 $5,344 $7,500 $6,500 $50,002 $60,000 $55,000 $5,179 $6,000 $5,500 $2,750 $2,750 $2,750 $128,712 $123,000 $123,000 $36,164 $38,000 $38,000 $13,674 $19,000 $25,000 $8,930 $5,000 $0 $1,075 $15,000 $15,000 $7,042 $15,000 $18,000 $2,246 $2,300 $2,300 $5,689 $11,300 $9,100 $482 $500 $550 $46,941 $52,000 $42,500 $4,000 $3,500 $4,000 $95,228 $105,424 $122,598 $19,504 $18,705 $18,705 $659,761 $764,879 $735,803 36 WASTEWATER TREATMENT PLANT FUND: 5310-455430640 430640 Capital Outlay: Operating Funds 940 Nitrogen Removal Improvements 430644 Capital Outlay: BONDED, Replacement & Impact Fee funds 933 WWTP-eng,constr./Impact fee (10124) 935 Plant closeout -final inspection (10125) Total WWTP CONSTRUCTION 430645 WWTP Replacement Funds:Evg (10125) 362 Equipment Maintenance 940 Machinery & Equipment Capital Total Replacement Funds 490210 610/620 Debt Service (see debt page) 831 *Deprec./Replacement Reserve -Evergreen Depreciation expense (non cash) Subtotal WWTP 430646 LABRATORY OPERATIONS FTE's Personal Services: 110 Salaries & Wages 153 Health Insurance 155 Retirement - PERD Total Lab Personal Services 430646 Laboratory Maint. & Operations: 210 Office Supplies/Computers/other supplies 218 Equipment (FYI I Refrigerator $7,000) 222 Lab Supplies 312 Postage & Shipping 349 Lab services /Newly Mandated Pretreatment Testing 362 Equipment Maintenance 373 Dues & Training, licenses Subtotal Laboratory M & O TOTAL SEWER TREATMENT & LAB ACTUAL BUDGET BUDGET FY09/10 FY10/11 FY011/12 $0 $0 $30,000 $119,090 $0 $0 $400,000 $25,000 $0 $519,090 $25,000 $0 $57,901 $26,367 $60,000 $0 $80,000 $173,500 $84,268 $60,000 $253,500 $1,249,268 $1,251,850 $1,246,735 $419,375 $411,599 $411,599 $1,424,368 $0 $1,425,000 $4,840,612 $3,015,065 $4,543,674 2.2 2.0 2.0 $127,328 $114,233 $113,243 $17,702 $19,226 $18,095 $7,937 $6,997 $6,997 $152,967 $140,456 $138,335 $98 $1,850 $1,850 $7,597 $11,000 $3,000 $8,211 $10,000 $9,000 $0 $500 $500 $16,315 $20,000 $20,000 $1,742 $1,300 $4,500 $2,994 $3,000 $2,700 $36,957 $47,650 $41,550 $5,030,536 $3,203,171 $4,723,559 37 FUND: 5310-455-430640 The Wastewater Treatment Plant Facility is responsible for treating domestic wastewater to meet the discharge permit issued by the Montana Department of Environmental Quality. The treated wastewater is discharged to Ashley Creek in accordance with specific limitations, requirements, and conditions. Facility Maintenance: 9 buildings, 55 pumps, 14 gear reducers, 24 mixers, 6 large & 12 small submersible pumps, I scum buster pump, 210 valves of all sizes, 5 air compressors, I electric generator, 2 gas boilers, 4 make-up air units, 8 ventilation fans, 16 electric heaters, 3 air conditioners, 3 gas heaters, 16 sand filters, (5) 125 hp air blowers, 17 auto electric valves, 20 flow meters, 15 gas detectors, 4 programmable logic controllers, 2 ultraviolet light disinfection units, 5 clarifiers, 13 bio-cells, 1 equalization tank, 3 digesters, I fermenter tank, 2 dissolved air floatation tanks, 2 belt presses, 15,000 gal. Alum tank, 2 pickups and 3 sludge trucks. FY 2012 BUDGET HIGHLIGHTS Line Item Detail - Wastewater Treatment Plant 355 Other Contract Services - $38,000 Rag /grit and landfill biosolids disposal fees and other contract services. 356 Consultant - Electrical Engineer - $25,000 The dissolved oxygen control and PID loop programming are antiquated programs installed in 1992 and need to he updated because of the modernized equipment and ongoing troubleshooting on PLC's and communications. 358 Consultants - Total Maximum Daily Load (TMDL) / Permit - $15,000 The State of Montana is under Federal Court order to develop a TMDL for pollutants flowing from the Flathead basin into Flathead Lake. These TMDL restrictions have potentially very serious consequences for the City's historical ability to drain storm waters to Flathead tributaries and its community wastewater to Ashley creek. A TMDL that is unreasonably restrictive could greatly impair the City's ability to grow and would greatly raise the cost of treating community wastewater and storm water discharges. We have engaged an experienced consultant to provide assistance to the City for working with MDEQ to develop a satisfactory TMDL. This budget item also includes funds for potential legal costs related to the TMDL issue. Capital Outlay: Operating Funds 940 Nitrogen Removal Improvements $30,000 Starting Jan 1, 2012 the City of Kalispell WWTP will have a new Total Nitrogen limit of 286 pounds per day on our final effluent. In order to meet the new restricted permit requirement we will be installing submersible mixers to optimize the denitrification zone. 430645 Capital Outlay - Replacement Funds 940 Machinery & Equipment Replacement Fund - $173,500 $5,500 Back-up Flow Monitoring Stations $11,000 Replace Conveyor Belt Chain $150,000 Primary Digester Lid Engineering $7,000 Secondary Digester Valve Replacements 38 WASTEWATER TREATMENT PLANT FUND: 5310455-430640 OBJECTIVES: WWTP L Monitor and adjust the wastewater treatment process to meet the discharge permit; monitor Ashley Creek for flow above the plant and dissolved oxygen above and below the plant. 2. Perform a minimum of 6,200 laboratory analyses per year to monitor and control the biological nutrient removal process; perform analyses of specific parameters to meet the discharge permit requirements. 3. Continue efforts to reduce the inflow into the Plant which occurs during rainfall and snow melt events. 4. Continue work on the Pretreatment Program to control wastewater quality; monitor the sludge for heavy metals and nutrients to insure that it is acceptable for disposal. 5. Perform work orders (approximately 1500 per year) to keep equipment and processes functioning properly; perform equipment repairs and respond to alarms quickly so the treatment process is not interrupted. 6. Continue public relations (tows and articles) to educate the public on this unique process and the excellent quality of the treated wastewater. 7. Optimize nutrient removal in preparation for pending Nitrogen Limits January 1, 2012. FY 2011 BUDGET ACCOMPLISHMENTS • Continued fine tuning operations following the 2 year Wastewater Treatment Plant expansion. Expansion increased the plant capacity 75% from 3.1 MGD to 5.4 MGD. • Maintained & corrected equipment information to the new electronic Operations and Maintenance manuals on plant server. • Installed new 12" & 8" plug valve in 2nd Digester, and replaced atrium windows • Overhauled B.F.P. gearbox, Installed M.L.R. sump pump spray system, installed new 10" swing check on lift pump #2. • Rehabed Fermenter coatings and mechanical equipment for 1 year operations warranty. • Continued efforts on the Total Maximum Daily Load (TMDL) development with the Montana State DEQ and USEPA. • Continued Pretreatment Program development and completed the Laboratory Quality Assurance plan. • Laboratory personnel proficiency rating was 100%. • One laboratory personnel passed the State water examination and is now a Certified Water Operator in training. • Upgraded P.I.D. control loop for plant air blowers. SEWER- OPERATIONS,BILLING, 1 490204 Debt Service-2004 bonds: (HWY 93 So.) 610 Principal 620 Interest/fiscal agent fees 630 Fiscal Agent Fees Total Debt Service Sanitary Sewer ACTUAL BUDGET BUDGET FY09/10 FY10/11 FY11/12 $61,000 $63,000 $66,000 $44,400 $42,075 $39,695 $300 $300 $300 $105,700 $105,375 $105,995 WASTEWATER TREATMENT PLANT 490210 Debt Service-2002 bonds 610 Principal $220,000 620 Interest $18,230 630 Fiscal Agent Fees $0 490215 Debt Service-SRF Loan 1991 610 Principal $250,000 620 Interest $34,400 490227 Debt Service-SRF Loan (new construction) 610 Principal $207,000 620 Interest $519,638 Total Debt Service WWTP $1,249,268 Total Sewer Fund debt service $1,354,968 $230,000 $0 $9,430 $0 $300 $0 $261,000 $271,000 $24,300 $13,760 $215,000 $460,000 $511,820 $501,975 $1,251,850 $1,246,735 $1,357,225 $1,352,730 40 STORM SEWER FUND: 5349453-430246 PROJECTED VENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating 10120 Cash, Impact Fees 10122 Cash, Capital Reserve 10127 Cash, Emergency Reserve 10190 Cash, Designated for Equipment Replacement 10193 Cash, Designated Capital Projects Adjustments to Cash - A/R, Comp Abs. Total Cash REVENUES 343370 Storm Assessments -billed (10100) Assessments -designated for equipment (10190) Assessments -designated for capital projects (10193) 334040 Petro Tank/Monitory Reimbursment (10100) 343035 Permit fees & other Charges for Service (10100) 363040 Penalty & Interest ( 10 100) 371010 Interest ( 10 100) 343033 Impact Fees (10120) Impact Fee 5% Admin (10100) Total Revenue Total Available EXPENSES EXPENSES FROM RATES (10100) Capital Outlay -impact fee (10120) Capital Equipment -replacement (10190) Depreciation (non -cash expense) Total Expenses add back depreciation ENDING CASH 10100 Cash, Operating 10120 Cash, Impact Fees 10122 Cash, Capital Reserve (target $140,000) 10127 Cash, Emergency Reserve (target $25,000) 10190 Cash, Designated Equipment Replacement 10193 Cash, Designated Capital Projects Estimated ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FY11/12 $819,511 $1,011,348 $1,011,348 $1,182,927 $623,470 $454,667 $454,667 $569,667 $140,000 $140,000 $140,000 $140,000 $25,000 $25,000 $25,000 $25,000 $120,000 $160,000 $160,000 $200,000 $265,844 $315,844 $315,844 $365,844 ($10,201) $0 $1,983,624 $2,106,859 $2,106,859 $2,483,438 $713,042 $735,000 $729,000 $730,000 $40,000 $40,000 $40,000 $40,000 $50,000 $50,000 $50,000 $50,000 $88,901 $20,000 $5,079 $0 $6,248 $4,000 $1,500 $1,500 $4,445 $3,500 $8,000 $7,500 $32,295 $20,000 $22,000 $22,000 $240,479 $190,000 $120,000 $100,000 $12,657 $10,000 $6,000 $5,000 $1,188,067 $1,072,500 $981,579 $956,000 $3,171,691 $3,179,359 $3,088,438 $3,439,438 $655,550 $750,554 $600,000 $1,034,101 $409,282 $35,000 $5,000 $30,000 $45,000 $225,000 $225,000 $225,000 $260,000 $1,289,832 $1,010,554 $830,000 $1,369,101 $225,000 $225,000 $225,000 $260,000 $1,011,348 $1,053,294 $1,182,927 $914,826 $454,667 $609,667 $569,667 $639,667 $140,000 $140,000 $140,000 $140,000 $25,000 $25,000 $25,000 $25,000 $160,000 $200,000 $200,000 $195,000 $315,844 $365,844 $365,844 $415,844 $2,106,859 $2,393,805 $2,483,438 $2,330,337 $40,000 designated for equipment replacement; $50,000 designated to Capital Projects 41 3 STORM SEWER FUND: 5349-453430246 Personal Services Materials and Services Capital Improvements -rates Capital Outlay - Impact Fees (10120) Capital Equipment -Replacement $ (10190) Depreciation Total Expenses from Rates GRAND TOTAL [ a tlore VA-1t i 1 *%1 ACTUAL BUDGET BUDGET FY09/10 FY10/11 FY11/12 $406,938 $160,001 $88,611 $445,115 $195,439 $110,000 $441,443 $187,958 $404,700 $655,550 $750,554 $1,034,101 $409,282 $35,000 $30,000 $0 $0 $45,000 $225,000 $225,000 $260,000 $1,289,832 $1,010,554 $1,369,101 The Storm Sewer Maintenance Division is responsible for the maintenance and operation of the Storm water collection, transmission, detention and disposal facilities of the City of Kalispell. The purpose of this system is to collect and properly dispose of storm water from snow melt, rainfall and other sources without going through the wastewater treatment plant. The division maintains over 34 miles of storm water facilities including catch basins, inlet, culverts, storm drains, detention basins and outfalls. Rates 2011-2012 (no change) VACANT LAND 0.002880 capped at $250.90 RESIDENTIAL PROPERTY 0.005569 capped at $121.29 Non-residential improved: 90% Covered 0.009990 100% up to Covered 0.012488 42 STORM SEWER FUND: 5349-453-430246 Line Item Detail: STORM SEWER FUND 430246 Capital Outlay: from rates (10100) 952 Storm Drain Correction - $100,000 (Carryover $75,000, New Appropriation $25,000) The goal of this project is to provide design and construction for areas in the City that are in need of storm drainage systems and storm drainage system upgrades. Some of these areas had old storm sewers draining into the sanitary sewer. Areas in sections of the City that have extensive ponding at the intersection caused from minor rain events. 954 South Meadows Phase I Design & Construction - $304,700 The purpose of this project is to relieve compounding drainage issues due to drainage areas (ditches, swales, outfalls) being eliminated by residential use. This is phase I of a three phase project that when completed will relieve the flooding and ponding in the subdivision (Pd. STX-34) 430248 Capital Outlay: from impact fees (10120) 960 Stormwater Facility Upsizing - $30,000 Funds required for small city requested upsizing of private development infrastructure. 430249 Capital Outlay: from replacement (10190) 940 Machinery & Equipment/vehicles - $45,000 $45,000 - 1 Ton Truck w/Service Body & Lift Gate • Maintained 61.8 miles of storm sewer mains. • Completed the South Meadows Survey project. • DEQ audited our Stormwater Management Program. The City received excellent reviews and no violations. • Implemented MS4 required programs, i.e., inspections, evaluation, training, and reporting. • Developed and implemented two-day Erosion and Sediment Control training course. • Eliminated illegal sanitary connections to the stormwater system through the Illicit Discharge Detection and Elimination Program. • Completed and implemented a Pollution Prevention Good Housekeeping Program for Municipal Activities and Facilities. 43 STORM SEWER FUND: 5349453-430246 Personal Services: 110 Salaries & Wages 112 Severance 121 Overtime 153 Health Insurance 155 Retirement Subtotal Personal Services Maintenance & Operations: 210 Office Supplies/Equip./computer/GIS 218 Equipment (non capital)/ Safety Equip & Supplies 229 Other Supplies/Consumable tools 231 Gas & Oil 345 Telephone & Communication 353 Auditing 354 Contract Services 356 Storm water Reg Compliance Program/Permit 357 Facility Plan Phase II'08 / Rate Study'09 358 Impact Study'08 / Review Impact Fees'09/Consultants 359 TMDL / Permit 360 Repair & Maint. Services 362 Groundwater Monitoring 371 Curb & Gutter 373 Dues & Training 388 Medical Services 410 Construction materials 510 Liability Ins. $8,500 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer 530 Lease Payments/BNSF 532 Office rent Subtotal materials & services ACTUAL ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 FY11/12 6 $331,006 $3,705 $55,611 $23,530 6.20 $325,179 $3,666 $56,978 $21,115 6.4 $347,937 $4,400 $4,500 $66,241 $22,037 6.45 $333,163 $7,000 $5,000 $75,239 $21,042 $413,852 $406,938 $445,115 $441,443 $5,125 $8,285 $9,600 $9,100 $1,114 $3,370 $3,500 $3,500 $994 $930 $2,200 $2,200 $8,417 $8,103 $10,500 $10,500 $729 $832 $750 $850 $600 $600 $600 $600 $9,094 $4,342 $6,200 $6,200 $8,218 $17,672 $25,500 $20,000 $0 $16,034 $8,000 $8,000 $4,512 $0 $7,000 $7,000 $0 $0 $15,000 $15,000 $1,398 $1,850 $1,500 $1,500 $23,115 $24,654 $26,000 $25,000 $1,095 $7,504 $5,000 $5,000 $2,739 $2,560 $3,500 $3,500 $100 $0 $250 $250 $3,109 $105 $10,000 $10,000 $8,531 $9,282 $8,500 $8,500 $2,500 $2,500 $2,500 $2,500 $26,068 $32,848 $31,957 $30,376 $6,399 $5,573 $5,344 $5,344 $4,191 $5,119 $4,200 $5,200 $6,275 $7,838 $7,838 $7,838 $124,323 $160,001 $195,439 $187,958 44 STORM SEWER FUND: 5349-453-430246 430246 Capital Outlay: from rates (10100) 940 Machinery & Equipment / vehicles 952 Storm Drain Correction funds 954 South Meadows Phase 1 Design & Constr. (surveyed FYI0/11) 958 Stillwater & Willow Glen Construction (design FY08/09) Subtotal Capital from rates 430248 Capital Outlay: Impact Fee $ (10120) 958 Stillwater & Willow Glen Construction 959 Southeast Storm Drain Improvements Phase I 960 Stormwater Facility Upsizing Subtotal from Impact fee funds 430249 Capital Outlay: from replacement $ (10190) 940 Machinery & Equipment / vehicles 510400 Depreciation: 831 Depreciation: TOTAL Storm Sewer 45 ACTUAL BUDGET BUDGET FY09/10 FY10/11 FY11/12 $0 $0 $0 $15,000 $100,000 $100,000 $0 $10,000 $304,700 $73,611 $0 $0 $88,611 $110,000 $404,700 $246,868 $5,000 $0 $162,414 $0 $0 $0 $30,000 $30,000 $409,282 $35,000 $30,000 $0 $0 $45,000 $0 $0 $45,000 $225,000 $225,000 $260,000 $1,289,832 $1,010,554 $1,369,101 SOLID WASTE FUND: 5510-460-430840;430845 PROJECTED REVENUE AND FUND SUMMARY Estimated ACTUAL BUDGET ACTUAL BUDGET FY09/10 FY10/11 FY10/11 FY11/12 BEGINNING CASH 10100 CASH: operating $210,382 $274,647 $275,863 $359,963 10120 *Replacement Account $35,624 $135,624 $135,624 $235,624 Total Cash $246,006 $410,271 $411,487 $595,587 REVENUES 343410 Assessments $761,522 $771,500 $792,000 $808,000 363040 Penalty & Interest $5,882 $3,500 $4,000 $3,500 371010 Interest Earnings $2,983 $3,500 $3,100 $3,500 Change in A/R, Comp. Abs. $5,951 $0 $0 $0 Total Revenue $776,338 $778,500 $799,100 $815,000 Total Available $1,022,344 $1,188,771 $1,210,587 $1,410,587 EXPENSES Total Expenses from Rates (10100) $610,857 $677,817 $615,000 $716,488 CapitalOutlay-replacement (10120) $0 $0 $0 $220,000 *Depreciation/Replacement Fund $100,000 $100,000 $100,000 $125,000 Total Expenses $710,857 $777,817 $715,000 $1,061,488 add back transfer to replacement account $100,000 $100,000 $100,000 $125,000 ENDING CASH 10100 Operating $275,863 $275,330 $359,963 $333,475 10120 *Replacement Account $135,624 $235,624 $235,624 $140,624 Total Cash $411,487 $510,954 $595,587 $474,099 FY 11/12 - Increased designated replacement from $100,000 t0 $125,000. 46 M-PLID WASTE FUND: 5 510-460-430840;430845 SUMMARY ACTUAL BUDGET BUDGET I FY09/10 FY10/11 FY11/12 Personal Services $448,966 $458,981 $460,962 Materials and Services $161,891 $218,836 $215,526 Capital Outlay $0 $0 $40,000 Total M & O from Rates $610,857 $677,817 $716,488 Capital Outlay From Replacement Funds $0 $0 $220,000 Depreciation & Replacement $100,000 $100,000 $125,000 $710,857 $777,817 $1,061,488 191 = it 1' OT.Y" i The Solid Waste Operating Division is responsible for the collection, conveyance, and disposal of all refuse accumulated within the city in an efficient and sanitary manner. The City currently collects refuse from 5,582 residential and commercial accounts. GARBAGE RATES The garbage rates: Residential: $111.00 per year Non -Residential: 300 Gal. 350 Gal. 400 Gal. Current Current Current DUMPSTER Pick up Rates Rates Rates 1 Weekly $338.00 $375.00 $411.00 2 Weekly $558.00 $631.00 $704.00 3 Weekly $828.00 $938.00 $1,047.00 47 3%-XLID WASTE FUND: 5 510-460-430840;430845 ACTUAL BUDGET BUDGET FY09/10 FY10/11 FY11/12 Personal Services: FTE's 7.60 7.35 7.25 110 Salaries& Wages $358,158 $361,733 $351,409 112 Severance $5,500 121 Overtime/Call outs $3,686 $9,500 $7,500 153 Health Insurance $64,743 $65,453 $74,749 155 Retirement - PERD $22,379 $22,295 $21,804 Total Personal Services $448,966 $458,981 5460,962 Materials and Services: 213 Office Equip/ computer equip & supplies $461 $3,500 $3,500 218 Non Capital Equip.- Garbage Containers $4,206 $25,000 $20,000 229 Other Supplies/Safety equip/Consumable tools $2,470 $5,400 $5,500 231 Gas and Oil $32,806 $47,000 $50,000 341 Electricity $1,593 $1,600 $1,700 344 Natural Gas $1,477 $7,000 $4,000 345 Telephone $625 $700 $700 354 Contract Services $10,758 $12,000 $12,000 362 Equipment Maintenance & Supplies/radios $6,155 $3,700 $5,700 366 Building Maintenance $1,667 $2,500 $2,500 373 Dues & Training $777 $2,500 $2,500 388 Medical services $606 $550 $500 510 Property& Liability Insurance $2,500/$10,000 $13,749 $12,500 $12,500 512 Uninsured Loss- Deductible $0 $6,500 $6,500 521 Central Garage Transfer $26,000 $26,000 $26,000 522 Administrative Transfer $30,683 $29,995 $29,835 528 Data Processing Transfer $11,145 $9,353 $9,353 532 Office Rent $7,838 $7,838 $7,838 Total M & O $153,016 $203,636 $200,626 430845 Wash bay/Materials & Services 224 Janitorial Supplies $0 $350 $350 341 Electricity $3,139 $3,000 $3,200 342 Water $438 $350 $350 344 Natural Gas $3,627 $9,500 $8,500 360 Repair & Maint Services/building maint $1,671 $2,000 $2,500 $8,875 $15,200 $14,900 M. SOLID WASTE FUND: 5510-460430840;430845 430840 Capital Outlay: (10100) from rates 940 Machinery & Equipment 944 Garbage Truck 15% 430840 Capital Outlay: Replacement funds (10120) 944 Garbage Truck 85% Subtotal Capital Outlay 510400 Depreciation (fund Replacement account $125,000) 831 Depreciation expense ACTUAL BUDGET BUDGET FY09/10 FY10/11 FY11/12 $0 $0 $0 $0 $0 $40,000 $0 $0 $40,000 $0 $0 $220,000 $0 $0 $220,000 $100,000 $100,000 $125,000 Total Solid Waste $710,857 $777,817 $1,061,488 Line Item Detail : Solid Waste Fund Capital Outlay: $40,000 -Operating Funds (10100) & $220,000 - Replacement Funds (10120) 944 Machinery & Equipment - $260,000 $260,000 - Side Ann Garbage Truck • Restructured solid waste schedules and routes to improve efficiency, customer service, and lower costs. 49 i14 1 red [ / 196 ► _ PERSONNEL NEL SCHEDULE Administration FTE BUDGET FTE BUDGET POSITION TITLE FY10/11 FY11/12 Public Works Director 0.05 $4,519 0.05 $4,519 Budget Resource Manager 0.05 $2,990 0.05 $2,990 Administrative Coordinator 0.05 $2,250 0.05 $2,250 Assessment Coordinator 0.05 $2,239 0.05 $2,525 Project Manager 0.05 $3,184 0.05 $3,184 $500 Subtotal 0.25 $15,182 0.25 $15,969 PAYROLL TAXES $1,736 $1,461 Total line item 110 S16.918 S17 430 Central Garage POSITION TITLE Foreman Mechanics 1 /2 year mechanic -temporary tool allowance step/longevity Subtotal PAYROLL TAXES Total line item 110 Light Maintenance POSITION TITLE Public Works Director Budget Resource Manager Assessments Coordinator Maintenance & Repair Pager Pay/Clothing Allowance/Longevity /Step Increases Subtotal PAYROLL TAXES Total line item 110 1 $45,936 1 $45,101 2 $84,355 2 $82,267 $20,880 $0 $1,500 $1,500 $2,000 $2,000 3 $154,671 3 $130,868 $23,587 $19,957 $178,258 $150,825 0.05 $4,519 0.00 $0 0.05 $2,990 0.05 $2,990 0.20 $8,958 0.20 $10,102 0.50 $19,053 0.50 $19,262 $2,500 $1,200 0.80 $38,020 0.75 $33,554 $5,636 $4,923 $43,656 $38,477 Street Maintenance POSITION TITLE Public Works Director Budget Resource Manager Administrative Coordinator Deputy Public Works Director Project Manager Assistant City Engineer Construction Managers Surveyor Assessments Coordinator Engineering Tech Clerk Superintendent Foreman Maintenance & Repair clothing allowance cross fund budget/step/ longevity Subtotal PAYROLL TAXES Total line item 110 Traffic System Maintenance POSITION TITLE Foreman Maintenance & Repair pager pay/clothing allowance step longevity Subtotal PAYROLLTAXES Total line item 110 r �. PERSONNEL SCHEDILE FTE BUDGET FTE BUDGET FY10/11 FY11/12 0.05 $13,558 0.20 $18,078 0.05 $8,970 0.15 $8,970 0.15 $6,749 0.15 $6,749 0.10 $10,317 0.00 $0 0.25 $15,921 0.25 $15,921 0.05 $13,735 0.20 $14,737 0.50 $27,300 0.50 $27,300 0.30 $13,703 0.00 $0 0.20 $8,958 0.20 $10,102 0.20 $5,773 0.25 $9,125 0.20 $6,494 0.20 $6,577 0.50 $29,169 0.50 $29,169 1.00 $40,173 1.00 $40,591 8.75 $311,712 8.75 $309,280 $1,500 $1,500 $15,000 $16,588 12.65 $529,032 12.35 $514,687 $78,847 $69,298 $607,879 $583,985 1.00 $51,260 1.00 $51,260 1.50 $62,567 1.50 $63,402 $5,240 $5,240 $2,500 $2,500 2.50 $121,567 2.50 $122,402 $19,039 $17,904 $140,606 $140,306 51 Water Operations FTE BUDGET FTE BUDGET POSITION TITLE FY10/11 FY11/12 Public Works Director 0.15 $13,558 0.20 $18,078 Budget Resource Manager 0.15 $8,970 0.15 $8,970 Administrative Coordinator 0.10 $4,500 0.10 $4,500 Deputy Public Works Director 0.20 $13,756 0.00 $0 Project Manager 0.20 $12,737 0.20 $12,737 Assistant City Engineer 0.20 $13,735 0.20 $14,737 Senior Civil Engineer 0.60 $36,168 0.60 $36,168 Assistant Civil Engineer 0.40 $17,213 0.40 $17,648 Construction Managers (2 .25 fte) 0.50 $27,300 0.50 $27,300 Water Resource Manager 0.25 $16,615 0.25 $16,615 Maintenance and Construction Superintendent 0.15 $8,751 0.15 $8,751 Surveyor 0.25 $13,703 0.00 $0 Clerk 0.20 $6,494 0.20 $6,577 Engineering Tech 0.20 $5,773 0.25 $9,125 Water Operations Superintendent 0.00 $0 0.00 $0 Foreman 2.00 $88,427 2.00 $89,262 Assessment Coordinator 0.05 $2,239 0.05 $2,525 Maintenance & Repair 8.00 $308,356 8.00 $307,312 clothing allowancelboots $2,500 $1,200 Longevity/Step Increases per Contract $3,588 $2,500 Subtotal 13.60 $604,383 13.25 $584,005 PAYROLL TAXES $86,831 $78,549 Total line item 110 $691,214 $662,554 Water Billing POSITION TITLE Finance Director 0.15 $11,905 0.15 $11,905 Assistant Finance Director 0.25 $16,365 0.25 $16,365 Administrative Coordinator 0.10 $4,500 0.10 $4,500 Water Clerk (vacant .5) 1.00 $30,297 1.00 $28,804 Meter Reader 0.50 $17,069 0.50 $17,278 Contingency $3,000 $2,500 Subtotal 2.00 $83,136 2.00 $81,352 PAYROLL TAXES $8,671 $8,245 Total line item 110 $91,807 $89,597 52 PERSONNEL SCHEDULE Sewer Operations FTE BUDGET FTE BUDGET POSITION TITLE FY10/11 FY11/12 Public Works Director 0.15 $13,558 0.15 $13,558 Budget Resource Manager 0.15 $8,970 0.15 $8,970 Administrative Coordinator 0.10 $4,500 0.10 $4,500 Deputy Public Works Director 0.20 $13,756 0.00 $0 Project Manager 0.15 $9,553 0.15 $9,553 Assistant City Engineer 0.20 $13,735 0.20 $14,737 Construction Manager 0.50 $27,301 0.50 $27,301 Assessments Coordinator 0.05 $2,239 0.05 $2,525 Water Resource Manager 0.25 $16,615 0.25 $16,615 Surveyor 0.25 $13,703 0.00 $0 Superintendent 0.05 $2,917 0.05 $2,917 Clerk 0.20 $6,494 0.20 $6,577 Engineering Tech 0.20 $5,773 0.25 $9,125 Foreman 1.00 $42,783 1.00 $42,888 Maintenance& Repair Personnel 3.50 $135,647 3.00 $75,105 clothing allowance $800 $800 Longevity/ step increases per contract $6,000 $3,000 Vacancy savings ($23,427) Subtotal 6.95 $300,916 6.05 $238,171 PAYROLL TAXES $41,646 $29,791 Total line item 110 $342,562 $267,962 Sewer Billing POSITION TITLE Finance Director 0.15 $11,905 0.15 $11,905 Assistant Finance Director 0.25 $16,365 0.25 $16,365 Administrative Coordinator 0.10 $4,500 0.10 $4,500 Sewer Clerk 0.50 $15,148 0.50 $14,721 Meter Reader 0.50 $17,069 0.50 $17,278 Longevity/ step increases per contract/vacation fill-in $3,000 $1,500 Subtotal 1.50 $67,987 1.50 $66,268 PAYROLL TAXES $7,484 $7,037 Total line item 110 $75,471 $73,305 53 Waste Water Treatment Plant POSITION TITLE Public Works Director Budget Resource Manager Administrative Coordinator Deputy Public Works Director Water Resource Manager Assistant City Engineer Waste Water Treatment Plant Manager Operators working foreman differential Pager pay clothing allowancelboots Longevity/ step increases/ AFSCME contract Subtotal PAYROLL TAXES Total line item 110 Waster Water Treatment Plant Lab POSITION TITLE Chemist It Longevity/ step increases per contract Subtotal PAYROLL TAXES Total line item I10 FTE BUDGET FTE BUDGET FY10/11 FY11/12 0.15 $13,558 0.20 $18,078 0.15 $8,970 0.15 $8,970 0.10 $4,500 0.10 $4,500 0.20 $13,756 0.00 $0 0.25 $16,615 0.25 $16,615 0.20 $13,735 0.20 $14,737 1.00 $55,478 1.00 $55,478 4.00 $198,840 4.00 $191,574 $1,070 $1,070 $4,940 $4,940 $1200 S400 $1,600 $1,600 6.05 $334,262 5.90 $317,962 $48,597 $43,845 $382,859 $361,807 2.00 $96,967 2.00 $98,971 $2,200 $200 2.00 $99,167 2.00 $99,171 $15,066 $14,072 $114,233 $113,243 54 PERSONNEL SCHEDULE Storm Sewer FTE BUDGET FTE BUDGET POSITION TITLE FY10/11 FY11/12 Public Works Director 0.15 $13,558 0.10 $9,039 Water Resource Manager 0.25 $16,615 0.25 $16,615 Senior Civil Engineer 0.40 $24,112 0.40 $24,112 Budget Resource Manager 0.15 $8,970 0.15 $8,970 Administrative Coordinator 0.10 $4,500 0.10 $4,500 Deputy Public Works Director 0.20 $13,756 0.00 $0 Project Manager 0.20 $12,737 0.20 $12,737 Assistant City Engineer 0.20 $13,735 0.20 $14,737 Construction Managers 0.50 $27,301 0.50 $27,301 Surveyor 0.25 $13,703 0.00 $0 Assessments Coordinator 0.20 $8,958 0.20 $10,102 Superintendent 0.05 $2,915 0.05 $2,915 Assistant Civil Engineer 0.60 $25,820 0.60 $26,472 Clerk 0.20 $6,494 0.20 $6,577 Engineering Tech 0.20 $5,773 0.25 $9,125 Maintenance & Repair 2.75 $105,745 3.25 $120,214 contingency $7,000 $4,200 Subtotal 6.40 $311,692 6.45 $297,616 PAYROLL TAXES $36,245 $35,546 Total line item 110 $347,937 $333,162 Solid Waste POSITION TITLE Public Works Director 0.15 $13,558 0.10 $9,039 Budget Resource Manager 0.15 $8,970 0.15 $8,970 Administrative Coordinator 0.20 $8,999 0.20 $8,999 Deputy Public Works Director 0.05 $3,439 0.00 $0 Project Manager 0.15 $9,553 0.15 $9,553 Superintendent 0.25 $14,585 0.25 $14,585 Assessments Coordinator 0.20 $8,958 0.20 $10,102 Clerk 0.20 $6,494 0.20 $6,577 Foreman 1.00 $42,470 1.00 $39,025 Solid Waste Operator 5.00 $182,324 5.00 $190,948 contingency $16,000 $10,600 Subtotal 7.35 $315,350 7.25 $308,397 PAYROLL TAXES $46,384 $43,012 Total line item 110 $361,734 $351,409 55