04. Public Safetypage
Fund No.
1
1000
Police Department
$
3,521,022
8
2915
Homeland Security -Stonegarden Grant
$
7,998
9
2916
Drug Enforcement Grant
$
90,965
1
2917
COPS Technology Program Grant
$
750,000
11
2918
COPS Hiring Recovery Program
$
72,094
12
2919
Law Enforcement Block Grants
$
92,866
14
1000
Fire Department
$
2,136,861
16
2230
Ambulance Fund
$
789,058
19
2957
Fema Grant
$
161,456
21
2994
SAFER Grant
$
216,863
22
2399
Public Safety Impact Fees
$
300,537
24
1001
On -Behalf Payments -Retirement
$
1,200,000
Total Public Safety
$
9,339,720
PERSONNEL
SCHEDULES:
25 - 26
1000
Police
27
2230
Fire & Ambulance
I POLICE DEPARTMENT
FUND: GENERAL 1000-413-420140
ACTUAL
ACTUAL
BUDGET
I
BUDGET
I
FY08/09
FY09/10
FY10/11
FY11/12
Personal Services
$3,467,340
$3,213,315
$3,126,915
$3,192,272
Maintenance & Operations
$146,375
$164,059
$191,250
$180,250
Capital Outlay
$15,000
$0
$80,850
$75,000
Debt Service $7,200 $0
Transfer to Grant Funds $27,000 $39,730 $73,500 $73,500
Total $3,655,715 $3,417,104 $3,479,715
PROGRAM DESCRIPTION
The Kalispell Police Department's budget reflects 40 full-time and two part-time employees. Of these employees, 35
are sworn police officers from the Chief to entry-level police officer. State and federal guidelines recommend two
officers per thousand population for tourism cities of our size and area. Our current ratio is approximately 1.75 per
thousand.
Our budget reflects a very diversified/full-service police deparment. We pride ourselves in offering a large number of
specialized services to provide the best law enforcement function to the community. With 41 employees we
accomodate the following functions:
Patrol, Investigations, Traffic Division, School Resource Officers, Animal Control, Motorcycle Patrol, Special
Response Team, Major Crime Unit, Bicycle Patrol, Crisis Negotiations, Crime Analysis, Child Forensic Interviewers,
and multiple other ancillary duties.
This budget reflects funds from a number of grant opportunities including JAG, Stonegarden, Round Up for Safety,
COPS, HIDTA and MDOT grants programs.
In an attempt to level fund this budget with last year's budget we have reduced several line items, recognizing the
current economic difficulties.
In 2010 our department responded to 28,156 calls for service, a 9% increase over last year. The calls for service
include 1,170 accidents, 209 DUI arrests, I10 domestic abuse reports, and 137 arrests for minors in possession of
alcohol. Officers issued 6,159 citations, and arrested 1,591 suspects. The Detective Division investigated 484 cases
in 2010. We also continued to build on a number of valuable community partnerships through involvement in
multiple community events.
$3,521,022
1
Ask
'Pok'"Y'LICE DEPARTMENT
FUND: GENERAL 1000413-420140
i
Line Item Detail: Kalispell Police Dept.
Personal Services:
110 Reflects contractual salary increases
110 Records - money for temps moved from contract services; not an increase in full-time equivalents
112 Reflects anticipated severance pay
151 Reflects increase in health premimns
944 Purchase one 4WD patrol vehicle, one Special Response utility vehicle and one unmarked Detective car.
Multiple line item reductions to aid in level -funding the budget
F'Y 2011 BUDGET ACCOMPLISHMENT'S
Remodel of front office space has provided better customer service and better workspace.
Increased Sexual/Violent Offender compliance checks
Improved our patrol vehicle fleet
Maintained the two School Resource Officer positions
Increased ICOP recorders in patrol vehicles
Hired and in the process of training new officers
Trained multiple officers in animal control techniques
Continued to work through digital radio transition
Completed 911 integration
Lack of Animal Warden position
Reduction of one SRO from three years ago
Reduced Records Management/Crime Analysis staffing
Reduced Customer Service/Safety and building security with loss of dispatch staffing
Replacement of Interview Room and Booking Room recording system
3
FUND: GENERAL, 1000-413-420140
1 ' .
Detective Division Goals
Transition to new work space
Improve Child Abduction Response Team
Develop protocol for officer involved fatal incident investigations
Improve coordination with misdemeanor probation programs
Patrol Division Goals
Continue to implement e-ticketing system
Continue to implement new dispatch protocols with new 911 center
Provide all officers with necessary training
Records/Crime Analysis Division
Analyze staffing needs and scheduling for security of the building
Develop protocols and space needs for effective and efficient customer service
Transition to new records management system
Administration
Attempt to improve building security through camera systems that would be monitored at 911 Center
Increase volunteer hours and staffing
Increase reserve officer hours
Continue to develop officers through professional training
Return to a proactive enforcement agency rather than reactive
Complete transition to new records management system
Improve building security when police department is vacant
Better customer service in front lobby
4
POLICE DEPARTMENT
FUND: GENERAL 1000413-420140
ACTUAL
ACTUAL
BUDGET
BUDGET
FY08/09
FY09/10
FY10/11
FY11/12
POLICE & ADMINISTRATION - FTE's 31 31 30 30
(1 patrol unfunded) (1 patrol unfunded)
110
112
114
121
123
125
153
155
Personal Services: (see Detectives, Records, Resource officers, )
Salaries and payroll costs
$1,712,138
Severance -retirement
$27,494
Comp time Buyout
$5,587
Overtime (split w/detectives, estimated)
$63,745
Special Assignment Overtime
$14,528
Grants: Spec. overtime/ school overtime
$71,231
Health Insurance
$309,562
Retirement
$215,019
Subtotal Personal Services
$2,419,304
Maintenance & Operations:
210 Office Supplies
215 Computer supplies/equipment/maint.
218 Equipment non -capital
220 Investigative Supplies
221 Safety Equipment
225 Major Case Unit supplies
226 SRT Support/supplies
227 Ammo & Supplies
228 Patrol Car Supplies
229 Other Supplies
230 Crime Prevent. Supplies
231 Crisis Negotiations
235 Bike Patrol
237 Reserve Program Supplies
320 Printing
345 Telephone & Communications
354 Contract Services
357 Forensic Analysis/Pathology
358 Shelter/Animal :Vet. Treatment
363 Office Equip Maintenance
(1 moved to grant)
$1,626,197
$1,782,771
$1,799,580
$20,958
$0
$5,000
$5,883
$6,500
$4,000
$79,501
$75,000
$70,000
$19,820
$27,500
$25,000
$0
$0
$0
$287,091
$306,282
$341,956
$209,953
$230,650
$233,149
$2,249,403 $2,428,703 $2,478,686
$3,126
$2,881
$3,500
$3,500
$6,446
$5,581
$5,500
$5,500
$4,024
$3,467
$10,500
$10,500
$5,089
$5,160
$5,000
$4,000
$4,829
$7,372
$7,000
$7,000
$549
$1,342
$2,000
$2,000
$3,911
$2,605
$5,000
$4,000
$14,705
$14,871
$17,000
$17,000
$14,579
$15,356
$13,000
$13,000
$3,055
$3,625
$3,500
$3,500
$1,399
$1,982
$2,000
$1,000
$132
$867
$1,500
$1,500
$374
$365
$1,000
$1,000
$1,357
S199
$1,000
$1,000
$4,728
$4,932
$5,000
$5,000
$14,842
$15,086
$15,000
$15,500
$4,943
$4,623
$7,000
$6,000
$3,835
$4,482
$4,000
$4,500
$755
$150
$6,500
$4,000
$1,580
$2,490
$2,000
$2,000
con't
5
POLICE DEPARTMENT
FUND: GENERAL, 1000413-420140
365 Mandatory maint. & licensing/software
369 Radio Maintenance
373 Dues & Training
375 Regional Training & Testing (reimbursed)
380 Training Supplies
388 Medical Services*
392 Prisoners Room & Board/ medical treatment
620 Debt Service
Subtotal Maintenance & Operations
420142 Records Division: FTE's
110 Salaries (2 FTE + 2 1 /2 positions = 3 FTE's)
121 Overtime
153 Health Insurance
155 Retirement
Total Records Personal Services
Dispatch Services: F
100 Personal Services
215 Dispatch M & O
Total Dispatch -contract services
Capital Outlay:
944 Police cars
944 Radio/light bars/equipment
Subtotal Capital Outlay
Subtotal Police & Administration
ACTUAL
ACTUAL
BUDGET
BUDGET
FY08/09
FY09/10
FY10/11
FY11/12
$20,769
$18,042
$20,000
$20,000
$2,584
$2,004
$2,500
$2,500
$20,588
$31,130
$27,250
$27,250
$2,304
$10,976
$17,000
$12,000
$2,319
$983
$2,000
$2,000
$3,296
$3,237
$4,000
$3,500
$257
$251
$1,500
$1,500
$7,200
$0
$146,375
$164,059
$198,450
$180,250
3
3
$79,019
$102,242
$7,500
$7,500
$15,690
$16,906
$9,984
$5,563
$0
$0
$112,193
$132,212
Tl 8.5
8.5
0
0
$441,292
$411,472
$4,835
$3,960
$446,127 $415,432 $0 $0
$75,000 $70,000
$15,000 $0 $5,850 $5,000
$15,000 $0 $80,850 $75,000
$3,026,806 $2,828,894 $2,820,196 $2,866,147
con't.
6
POLICE DEPARTMENT
FUND: GENERAL 1000413-420140
EXPENDITURE DETAIL - CONTINUED
ACTUAL
ACTUAL BUDGET
BUDGET
FY08/09
FY09/10
FY10/11
FY11/12
DETECTIVES FTE's
5
5
5
5
420141
Personal Services:
110
Salaries
$315,589
$309,350
$333,564
$327,428
121
Overtime
$12,002
$11,373
$20,000
$15,000
153
Health Insurance
$53,602
$47,937
$49,574
$54,296
155
Retirement
$41,484
$40,023
$44,951
$44,202
Total Detectives
$422,677
$408,683
$448,089
$440,926
RESOURCE OFFICERS FTE'S
3
2
2
2
420144
Personal Services:
110
Salaries and payroll costs
$144,076
$110,752
$108,087
$108,957
153
Health Insurance
$16,301
$14,713
$15,432
$16,906
155
Retirement
$18,855
$14,332
$14,411
$14,585
Total Resource officers
$179,232
$139,797
$137,930
$140,448
Operating Transfers:
827
To Drug Fund 2916
$0
$26,730
$48,500
$48,500
828
Transfer to Cops Hiring Recovery Program Grant fund 2918
$5,000
$20,000
$20,000
829
Transfer to Block Grant 2919
$27,000
$8,000
$5,000
$5,000
Total Operating Transfers
$27,000
$39,730
$73,500
$73,500
GRAND TOTAL POLICE BUDGET
$3,655,715
$3,417,104
$3,479,715
$3,521,022
7
HOMELAND SECURITY - STONEGARDEN GRANT
FUND: 2915-413420140
IkEVENUE PROJECTION 1 SUMMARY
BEGINNING CASH
Cash on Hand
REVENUES
331112 Homeland Security Grant ($97,548)
TOTAL REVENUE
TOTAL AVAILABLE
121 Overtime & payroll costs
218 Materials & services
940 Capital Equipment
ENDING CASH
Cash on Hand
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$0
$0
$0
$0
$70,550
$26,998
$15,104
$11,894
$70,550
$26,998
$15,104
$11,894
$70,550
$26,998
$15,104
$11,894
$7,324
$4,045
$59,181
$26,998
$15,104
$11,894
$70,550
$26,998
$15,104
$11,894
$0
$0
$0
$0
PROGRAM DESCRIPTION
ION
For operation, overtime and benefits totally $29,486 and equipment totalling $64,548. This is 100% Federally funded.
Grant period is October 1, 2009 to December 31, 2011
Program began March 2010 (one quarter)
N.
DRUG ENFORCEMENT GRANT
FUND: 2916413-420140
I' 1
BEGINNING CASH
Cash on Hand
REVENUES
331020 HIDTA Grant
331022 County Drug Grant
383001 General Fund Transfer
TOTAL REVENUE
TOTAL AVAILABLE
EXPENDITURES
Crime Control
110
Salaries and payroll costs
121
Overtime -grant
153
Health Insurance
155
Retirement
Total Personal Services
Materials and Services:
210 Office Supplies
354 Contract Services
Total Materials & Services
TOTAL EXPENDITURES
ENDING CASH
Cash on Hand
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$0 $4,311 $4,311 $1,531
$5,842
$11,000
$5,500
$9,000
$28,399
$32,100
$32,100
$32,100
$26,730
$48,500
$48,500
$48,500
$60,971
$91,600
$86,100
$89,600
$60,971
$95,911
$90,411
$91,131
FTE 1
1
1
1
$39,091
$62,650
$64,825
$63,051
$6,150
$11,000
$6,000
$9,000
$3,535
$6,363
$6,348
$6,984
$5,191
$8,443
$8,507
$8,530
$53,967
$88,456
$85,680
$87,565
$0
$400
$200
$400
$2,693
$3,000
$3,000
$3,000
$2,693
$3,400
$3,200
$3,400
$56,660
$91,856
$88,880
$90,965
$4,311
$4,055
$1,531
$166
.. t , 1 ! ►�
The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of dangerous drugs
and the criminal activity associated with dangerous drug use in Flathead County and its incorporated cities. The multi -agency
task force concept is intended to ensure a well -coordinated county -wide drug enforcement program whose purpose is to
attack the drug market place at all levels by placing equal importance on the casual user, the addict and the traffickers.
7
COPS TECHNOLOGYPROGRAM GRANT
• .0
BEGINNING CASH
Cash on Hand
REVENUES
331020 FEDERAL Grant
TOTAL REVENUE
EXPENDITURES
950 Crime Control
ENDING CASH
Cash on Hand
Estimated
BUDGET
ACTUAL
BUDGET
FY10/11
FY10/11
FY11/12
$0 $0 $0
$750,000 $0 $750,000
$750,000 $0 $750,000
$750,000 $0 $750,000
$0 $0 $0
COPS Grant awarded the City to be used toward technology equipment in a shooting facility for training.
Grant expires 3/10/2012. We are in the process of finalyzing a partnership to make this facility a reality.
10
CHRP GRANT ` -Cops . Recovery oa I
40
BEGINNING CASH
10130 Cash designated for 4th year
REVENUES
331025 COPS HIRING RECOVERY PROGRAM GRANT
383001 General Fund Transfer (25% to fund 4th year)
TOTAL REVENUE
TOTAL AVAILABLE
EXPENDITURES -Crime Control
110 Salaries and payroll costs
153 Health Insurance
155 Retirement
ENDING CASH
10130 Cash on Hand (designated for 4th year)
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$0 $5,000 $5,000 $25,000
$19,330
$5,000
$70,370
$20,000
$70,370
$20,000
$72,094
$20,000
$24,330
$90,370
$90,370
$92,094
$24,330
$95,370
$95,370
$117,094
$15,711
$1,515
$2,104
$49,878
$13,770
$6,722
$49,878
$13,770
$6,722
$50,329
$14,956
$6,809
$19,330
$70,370
$70,370
$72,094
$5,000
$25,000
$25,000
$45,000
The Police Department applied for and received a grant for the COPS Hiring Recovery Program (CHRP) to hire one police officer.
The grant award is to pay the salary and benefits of an entry level police officer for three years with the agreement
that the City of Kalispell retain that position for a fourth year. The General Fund match will ensure the funds to retain the position
for the fourth year.
Program began March 2010 (one quarter)
Designating $5,000 per quarter to fund the 4th year of the officer.
$214,229
3 year allocation
11
LAW ENFORCEMENT GRANTS
FUND: 2919-413-420140
VENUE PROJECTION - FUND SUMMARY
BEGINNING CASH
Cash on Hand
REVENUES
331021
JAG Grant 2009-SB-B9-2013
331022
JAG Grant 2009-DJ-BX-0132
331023
Bullet Proof Vest partners
331024
Roundup for Safety grant
331025
JAG/2010-DJ-BX-1015 Video/Equip. 16.738
331027
DOJ-Secure our schools grant $1,200
334011
DUI Task Force/Safe Kids Safe Communities
334013
MDOT Equipment Grant / Radio Grant
334015
MDOT/Spec. Holiday Enforcement (STEP) (126)
335082
911 reimbursement
342015
School District Overtime
383001
Transfer from General
Total Revenue
Total Available
Crime Control
ENDING CASH
Cash on Hand
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FYI1/12
$6,135 $156 $156 $2,366
$49,974
$7,250
$7,250
$0
$0
$10,595
$10,595
$0
$7,069
$5,000
$1,720
$5,000
$600
$5,000
$357
$2,500
$0
$19,189
$19,189
$0
$0
$1,200
$1,200
$0
$0
$16,000
$556
$8,000
$0
$5,000
$0
$0
$57,967
$50,000
$34,272
$50,000
$13,823
$0
$0
$0
$11,436
$20,000
$11,616
$20,000
$8,000
$5,000
$5,000
$5,000
$148,869
$144,234
$91,755
$90,500
$155,004
$144,390
$91,911
$92,866
$154,848
$143,234
$89,545
$92,866
$156
$1,156
$2,366
$0
12
LAW ENFORCEMENT GRANTS
FUND: 2919413-420140
EXPENDITURE DETAIL/SUMMARY
Personal Services:
110 Salaries and payroll costs -dispatch
125 Overtime -DUI Task force
126 Overtime -Holiday Reimbursement (amended $10,000)
127 Overtime -School district
Total Personal Services
Maintenance & Operations:
216 Secure our Schools Grant (amended)
218 JAG grant -Automated Ticketing equip/supplies
219 Equipment: in car video
220 Other equipment from donations
221 Bullet Proof Vests
420143
218 BOJ - equipment grant (amended)
Total Maintenance & Operations
Capital Outlay:
940 Equipment
941 Rifles for SWAT team donation
944 Vehicles
Total Capital
amended
ACTUAL
ACTUAL
BUDGET
BUDGET
FY08/09
FY09/10
FY10/11
FY11/12
$706
$19,591
$3,809
$51,221
$16,301
$0
$10,000
$50,000
$20,000
$2,366
$8,000
$50,000
$20,000
$706
$90,922
$80,000
$80,366
$1,200
$0
$0
$17,750
$17,845
$0
$0
$0
$10,000
$0
$10,546
$635
$5,000
$2,500
$0
$13,091
$10,000
$10,000
$19,189
$10,546
$31,476
$63,234
$12,500
$306,553
$0
$0
$0
$7,348
$0
$0
$0
$0
$32,450
$0
$0
$313,901
$32,450
$0
$0
TOTAL $325,153 $154,848 $143,234 $92,866
FY 2011 BUDGET ACCOMPLISHMENTS
Integration of automated ticketing system -JAG grant
Continued replacement of bullet proof vests
Continue to utilize MDPT funds for DUI & Special Traffic Enforcement
FY 2012 BUDGET HIGHLIGHTS
Continued replacement of bullet proof vests
Continue to utilize MDPT funds for DUI & Special Traffic Enforcement
13
FUND: 1000-416-420400;420470
ACTUAL
ACTUAL
BUDGET
BUDGET
FY08/09
FY09/10
FY10/11
FY11/12
Personal Services
$2,241,796
$2,111,521
$1,950,000
$1,954,291
Maintenance & Operations
$110,451
$89,358
$115,800
$115,800
Capital Outlay
$9,242
$0
$0
$0
Debt Antercap Loan
$69,915
$68,025
$66,021
$66,770
$2,431,404
$2,268,904
$2,131,821
$2,136,861
PROGRAM DESCRIPTION
Core Values
Personal Responsibildy, Honesty, and a Positive Attitude
Vision
'Protecting our community with the highest level ofprofessionalism"
14
r DEPARTMEN
FUND:Ili . !411 i4i
42040o
Fire Operations
Personal Services: FTE'S
110
Salaries (22.5 fte)
110
Salaries -Prevention (.8 fte)
112
Severance - Retirement
114
Comp Time Buyout
115
Out of Rank Pay
121
Overtime
153
Health Insurance
155
Retirement
Total Operations/Personal Services
Maintenance & Operations:
210
Office Supplies, computer supplies
218
Equipment (Non Capital)
221
Safety Equipment, consumable tools, uniforms
224
Janitorial Supplies
241
Consumable Tools/Uniforms
320
Printing & postage
322
Books/Fire Prevention week materials/codes
341
Electricity -station 62
342
Water
344
Natural Gas -station 62
345
Telephone & Communications
354
Contract Services
362
Equipment Maintenance
366
Building Maintenance - station 62
369
Radio/pager- Equip.& Maintenance
373
Dues & Training, meetings
944
vehicle
Total Operations/M & O
420400 Debt Service:
610/620
Debt Retirement: Fire Engine & Ladder truck
TOTAL FIRE DEPARTMENT
ACTUAL
ACTUAL
BUDGET
BUDGET
FY08/09
FY09/10
FY10/11
FY11/12
29.9
29.9
243
23.3
$1,669,526
$1,440,621
$1,456,971
$1,393,145
$70,001
$33,134
$38,414
$23,289
$89,292
$0
$10,000
$4,272
$4,441
$0
$5,000
$6,978
$58,041
$37,844
$25,000
$32,500
$262,724
$258,333
$243,487
$278,063
$223,944
$210,989
$191,408
$190,191
$2,241,796
$2,111,521
$1,950,000
$1,954,291
$2,050
$1,954
$2,700
$2,700
$3,342
$5,874
$7,500
$7,500
$0
$8,434
$15,000
$15,000
$1,326
$1,495
$1,500
$1,500
$14,705
$9,514
$15,000
$15,000
$692
$458
$700
$700
$1,028
$369
$1,250
$1,250
$9,495
$8,347
$9,500
$9,500
$2,258
$2,184
$0
$0
$19,805
$8,404
$10,000
$10,000
$14,382
$8,082
$8,500
$8,500
$16,347
$3,658
$8,000
$8,000
$12,013
$5,951
$6,500
$6,500
$3,837
$4,084
$2,500
$2,500
$4,812
$15,330
$10,500
$10,500
$4,359
$5,220
$16,650
$16,650
$9,242
$0
$0
$0
$119,693
$89,358
$115,800
$115,800
$69,915
$68,025
$66,021
$66,770
$2,431,404
$2,268,904
$2,131,821
$2,136,861
15
AMBULANCEFUND
FUND: 2230-440420730
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
Total Cash Available
REVENUES
342050 Fees for Services
Write - offs, uncollectible Medicare, etc. 46%
Net collections
342052 Out of City surcharge
342070 County EMS Levy
371010 Interest Earnings/donations
Total Revenue
Total Available
EXPENSES
Ambulance Service
Capital Outlay (ambulance)
Total Expense
ENDING CASH
Operating cash available
Designated Capital Replacement cash
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$7,877
$77,196
$77,196
$84,696
$30,000
$30,000
$50,000
$7,877
$107,196
$107,196
$134,696
$1,226,932
$1,200,000
$1,200,000
$1,200,000
($604,538)
($550,000)
($550,000)
($550,000)
$622,394
$650,000
$650,000
$650,000
$190
$0
$0
$0
$95,967
$102,000
$102,000
$84,000
$624
$500
$500
$500
$719,175
$752,500
$752,500
$734,500
$727,052
$859,696
$859,696
$869,196
$612,356
$727,087
$725,000
$789,058
$7,500
$50,000
$0
$0
$619,856
$777,087
$725,000
$789,058
$77,196
$2,609
$84,696
$30,138
$30,000
$80,000
$50,000
$50,000
16
AMBULANCE FUND
FUND: 2230440-420730
ACTUAL
ACTUAL
BUDGET
BUDGET
FY08/09
FY09/10
FY10/11
FY11/12
Personal Service $683,490
$467,701
$553,638
$585,115
Materials and Services $166,249
$144,655
$173,449
$203,943
Capital Outlay $0
$7,500
$50,000
$0
$849,739
$619,856
$777,087
$789,058
Providing Advanced and Basic Life Support transport service in a timely and professional manner.
17
AMBULANCEFUND
FUND: 2230-440-420730
EXPENDITURE DETAIL
ACTUAL
FY08/09
ACTUAL
FY09/10
BUDGET
FY10/11
BUDGET
FY11/12
Personal Services: FTE's
9.10
9.10
6.50
7.50
110
Salaries & Wages
$513,270
$350,779
$405,541
$425,202
112
Severance -retirement
$6,000
$0
$0
$0
113
Kelly Workback
$1,060
$4,060
$10,000
$0
114
Comp Time Buyout
$3,000
115
Out of Rank Pay
$1,647
121
Overtime
$16,498
$6,199
$6,000
$12,000
153
Health Insurance
$81,830
$61,748
$78,704
$86,892
155
Retirement
$64,832
$44,915
$53,393
$56,373
Total Personal Services
$683,490
$467,701
$553,638
$585,115
Materials and Operations
210
Office Supplies/equip/computer
$3,555
$1,470
$2,950
$2,950
218
Equipment - Non -Capital
$126
$1,875
$2,000
$2,000
231
Gas and Oil
$9,114
$6,881
$10,000
$10,000
241
ConsumableTooWuniforms
$2,906
$3,143
$5,000
$5,000
312
Postage & printing
$2,389
$2,282
$3,500
$3,500
345
Telephone & Communications
$2,303
$923
$700
$700
354
Paramedic Recertification
$9,957
$5,346
$8,000
$8,000
355
911 Center contribution
$30,000
359
Collection Serv./Credit Card Fees/audit fees
$1,218
$1,918
$1,000
$1,000
362
Equipment maintenance & radio maint.
$5,395
$4,187
$6,000
$6,000
373
Dues & Training
$7,807
$2,120
$8,000
$8,000
388
Exposure Testing/Immun.
$3,755
$5,393
$22,500
$22,500
391
Treatment -Medical Supplies
$42,460
$40,192
$35,000
$35,000
510
Property & Liability Ins. $1,500/$14,600
$16,627
$13,702
$16,100
$16,100
521
Central Garage Transfer
$7,500
$8,000
$9,000
$9,500
522
Administrative Transfer
$40,739
$36,078
$33,010
$33,010
528
Data Processing Transfer
$10,398
$11,145
$10,689
$10,683
Total Materials and Operations
$166,249
$144,655
$173,449
$203,943
EMS Capital Expenses
944 Vehicles $0 $7,500 $50,000 $0
Total Capital Outlay $0 $7,500 $50,000 $0
Total Ambulance $849,739 $619,856 $777,087 $789,058
18
IFIRE GRANTS -FEMA, ETC.
FUND: 295 7-416-420400
BEGINNING CASH
10100 CASH: operating
331113
FEMA Grant #7 - 911 CAD system
331114
County 911 match for CAD system
331118
AFG Grant/ FEMA #8 $120,000+17,000
331119
AFG Turnout Grant
334020
Regional Hazardous Materials Team Reimb.
334021
Hazmat Grant
365020
Donations/Roundup for Safety
Total Revenue
Total Available
M&O
Capital Outlay
Total Expenditures
ENDING CASH
CASH: operating
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
$33,933 $34,109 $34,111 $57,289
$732,701
$0
$0
$183,175
$0
$0
$0
$123,246
$123,786
$0
$5,200
$0
$0
$54,000
$0
$54,000
$45,436
$56,125
$44,167
$44,167
$5,310
$6,000
$25
$6,000
$966,622 $239,371 $173,178 $104,167
$1,000,555 $273,480 $207,289 $161,456
$42,303 $273,480 $150,000 $161,456
$924,141 $0
$966,444 $273,480 $150,000 $161,456
$34,111 $0 $57,289 $0
19
_VITIRE GRANTS -FEMA, ETC.
FUND: 2957416-420400
EXPENDITURE DETAIL
ACTUAL
FY08/09
ACTUAL
FY09/10
BUDGET
FY10/11
BUDGET
FY11/12
Personal Services: Reimbursable
110
Salaries - Regional Hazmat Reimb
$639
$675
$10,000
$10,000
121
Overtime - Regional Hazmat Reimb
$0
$15,000
$15,000
153
Health Insurance - Regional Hazmat Reimb
$0
$1,564
$1,564
155
Retirement - Regional Hazmat Reimb
$1,315
$1,431
$1,436
$1,436
Total Personal Services
$1,954
$2,106
$28,000
$28,000
420400
Maintenance & Operations:
229
Materials - Regional Hazmat Reimb
$0
$0
$6,000
$6,000
373
Travel - Regional Hazmat Reimbursable
$0
$0
$20,000
$20,000
Subtotal Reimbursable Regional Hazmat
$1,954
$2,106
$54,000
$54,000
Maintenance & Operations: misc. donations
218
Equipment (non -capital)
$32,197
$13,450
$34,109
$20,256
221
Safety Equipment - Roundup for Safety
$0
$4,669
$6,000
$6,000
354
Haz Tech Training Grant
$34,000
$0
$0
$0
$66,197
$18,119
$40,109
$26,256
420410
Pass Thru Hazmat
121
OT - Pass Thru Hazrnat
$19,409
$11,679
$20,000
$20,000
218
Equipment - Pass Thru Hazmat
$15,401
$4,297
$31,125
$56,200
373
Travel - Pass Thru Hazmat
$3,537
$6,102
$5,000
$5,000
$38,347
$22,078
$56,125
$81,200
420413
CAD SYSTEM/FEMA #7 GRT REQUEST
940
AFG Regional CAD System(carryover)
$0
$915,876
$0
$0
420414
FEMA #8 GRANT REQUEST
218
AFG Equipment and Safety
$22,558
$0
$123,246
$0
420415
Heritage Program Grant
940
Heritage Program Grant
$6,793
$8,265
$0
$0
420450
RADIO GRANT/formerly COPS Radio Grant
940
Radio Grant/Formerly COPS Radio Grant
$64,696
$0
$0
$0
Total FEMA/ other public safety budgets
$200,545
$966,444
$273,480
$161,456
20
SAFER GRANT
FUND: 2995-416-420400
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH:
REVENUES
331112 Homeland Security SAFER Grant
Total Revenue
Total Available
PERSONAL SERVICES
110 Salaries
153 Health Insurance
155 Retirement
Total Expenditures
ENDING CASH
CASH:
BUDGET
FY10/11
Estimated
ACTUAL
FY10/11
BUDGET
FY11/12
$0 $0 $0
$457,887 $140,000 $317,887
$457,887
$140,000
$317,887
$457,887
$140,000
$317,887
$135,000
$34,000
$18,000
$153,942
$42,023
$20,898
$187,000
$140,000
$216,863
$270,887
$0
$101,024
ql
Beginning Cash
10100 Cash: Administration 5%
10172 Cash: Police
10173 Cash: Fire
Total Cash
Revenue
341072 POLICE (less admin)
341072 5% Admin
341073 FIRE (less admin)
341073 5% Admin
371010 Interest Revenue-distrubuted to cash ADM IN
Interest Revenue-distrubuted to cash POLICE
Interest Revenue -distrubuted to cash FIRE
Total Revenue
Total Available
Expenditure
900 Fire Department (inc debt service, less impact review)
Police Department (less impact review)
Administrative transfer
Admin.- Fire for review
Admin-Police for review
Total Expenditures
Ending Cash
10100 Cash: Administration 5%
10172 Cash: Police
10173 Cash: Fire
Total Cash
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY1O/11
FY11/12
$4,834
$2,337
$2,337
$1,575
$23,162
$29,249
$29,249
$34,749
$136,166
$203,485
$203,485
$174,493
$164,162 $235,071 $235,071 $210,817
$6,427
$6,000
$5,500
$5,500
$320
$300
$275
$275
$98,664
$90,000
$82,000
$82,000
$5,023
$4,500
$4,100
$4,100
$260
$2,500
$40
$40
$466
$0
$390
$390
$2,994
$0
$2,233
$2,233
$114,154
$103,300
$94,538
$94,538
$278,316
$338,371
$329,609
$305,355
$35,145
$259,940
$111,032
$255,162
$0
$20,000
$0
$40,000
$7,100
$4,800
$4,137
$4,375
$500
$500
$500
$500
$500
$500
$500
$500
$43,245
$285,740
$116,169
$300,537
$2,337
$1,337
$1,575
$615
$29,249
$15,349
$34,749
$639
$203,485
$35,945
$174,493
$3,564
$235,071
$52,631
$210,817
$4,818
22
r`.
ACTUAL
ACTUAL
BUDGET
BUDGET
FY08/09
FY09/10
FY10/11
FY11/12
413
420140
Police Department -available funds
$0
$0
$20,000
$40,000
354
Impact fee review from adm. 5%
$0
$500
$500
$500
Subtotal Police
$0
$500
$20,500
$40,500
416
420400
Fire Department -available funds
$225,000
$220,000
354
Impact fee review from adm. 5%
$1,324
$500
$500
$500
610
Principal -Fire Truck
$23,750
$24,750
$25,750
$27,000
620
Interest - Fire Truck
$11,301
$10,395
$9,190
$8,162
944
CAPITAL FIRE TRUCK
$120,000
$0
$0
$0
Subtotal Fire
$156,375
$35,645
$260,440
$255,662
522
Administrative charge
$10,000
$7,100
$4,800
$4,375
Subtotal Administration
$10,000
$7,100
$4,800
$4,375
Total
$166,375
$43,245
$285,740
$300,537
Impact fees were recently adopted by the City Council. An Impact Fee committee oversees the recommendations for use
of these funds. The fire department purchased a a portion of a ladder truck with impact fees and a portion of related debt.
Impact fees can be used for capital purchases related to growth.
5% of the impact fees is for administration and will be used to pay the review foes and fund admin.
Amounts budgeted are amounts anticipated to be available for fire and police purchases of items approved
on their capital improvement plan. Capital purchases must have a 10 year life. Police funds can be used for building improvements.
23
ON BEHALF PAYMENTS
1001 GENERAL-.400-420140 ill
REVENUE PROJECTION/EXPENDITURE SUMMARY
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY09/10
FY10/11
FY10/11
FY11/12
Beginnim Cash
CASH: Operating $0 $0 $0 $0
Revenue
336020 INTERGOVERNMENTAL $998,917 $1,200,000 $1,200,000 $1,200,000
Total Available $998,917 $1200,000 $1200,000 $1,200,000
Expenditure
RETIREMENT
155 Police $536,491 $600,000 $600,000 $600,000
155 Fire & Ambulance $462,426 $600,000 $600,000 $600,000
$998,917 $1,200,000 $1,200,000 $1200,000
Ending Cash
Cash Carry Over $0 $0 $0 $0
PROGRAM DESCRIPTION
On -behalf payments are payments made by the State of Montana into the State Retirement Fund
on behalf of Police and Firemen. No funds come through the City's bank, nor do we write any checks.
Recognition of the benefit is a requirement of GASB 24 (Govermnental Accounting Standards Board).
The State pays 32.61 % (of payroll) for fire and 29.37% for police.
24
Police & Administration
POSITION TITLE
Chief
Assistant Chief
Lieutenant of Patrol
Sergeant
Patrol (I unfunded)
Records Manager
Evidence Clerk
Secretary
allowances (clothing/unifonn/safety equipment)
acting sergeant pay
shift differential
pager pay
Subtotal
PAYROLL TAXES
Total line item 110
Detectives
POSITION TITLE
Lieutenant of Detectives
Sergeant
Patrol
allowances (clothing/uniform/safety equipment)
pager pay
Subtotal
PAYROLL TAXES
Total line item 110
IQ 01=103010-MY IL-M pill
FTE BUDGET FTE BUDGET
FY10/11 FY11/12
1.00 $79,574 1.00 $79,574
1.00 $71,890 1.00 $71,890
1.00 $65,668 1.00 $65,668
7.00
$456,228
7.00
$460,425
17.00
$814,758
17.00
$827,955
1.00
$44,245
1.00
$44,245
1.00
$34,703
1.00
$35,329
1.00
$31,216
1.00
$30,485
$18,800
$18,800
$6,261
$6,261
$22,000
$22,000
$11,400
$11,400
$10,000
$10,000
30.00
$1,666,741
30.00
$1,684,032
$116,030
$115,548
$1,782,771
$1,799,580
1.00 $66,127 1.00
$66,127
1.00 $68,152 1.00
$68,758
3.00 $171,467 3.00
$165,662
$3,200
$3,200
$3,000
$3,000
5.00 $ 311,946
$21,618
$ 333,564
5.00 $ 306,747
$20,681
$ 327,428
Resource Officers
POSITION TITLE
Patrol 2.00 $99,264 2.00 $100,475
allowances (clothing/uniform/safety equipment) $1,800 $1,800
Subtotal 2.00 $101,064 2.00 $102,275
PAYROLL TAXES $7,024 $6,682
Total line item 110 $108,088 $108.957
25
men
1
Records/Crime Analysis FTE BUDGET FTE BUDGET
POSITION TITLE FY10/11 FY11/12
Records Clerks 2.00 $60,969 3.00 $90,557
Shift differential $8,313 $3,000
contract services $7,520
Subtotal 2.00 $ 76,802 3.00 S 93,557
PAYROLL TAXES $2,217 $8,685
Total line item 110 $ 79.019 % i m ?49
Drug Enforcement Grant
POSITION TITLE
Patrol
Subtotal
PAYROLL TAXES
Total line item 110
CHRP Grant
POSITION TITLE
Patrol
Subtotal
PAYROLL TAXES
Total line item 110
1.00 $
58,589
1.00 $
59,195
1.00 $
58,589
1.00 $
59,195
$
4,061
$
3,856
$
62,650
$
63,051
1.00 $
46,646
1.00 $
47,251
1.00 $
46,646
1.00 $
47,251
$
3,232
$
3,078
$
49,878
$
50,329
26
PERSONNEL SCHEDULE
Operations
FTE
BUDGET
FTE
BUDGET
POSITION TITLE
FY10/11
FY11/12
Chief
0.50
$37,250
0.50
$37,250
Assistant Chief
0.50
$34,556
0.50
$34,556
Captains
3.00
$207,189
3.00
$208,771
Lieutenants
3.00
$188,615
3.00
$179,769
Firefighters
16.00
$883,646
15.00
$837,298
Clerk
0.50
$18,980
0.50
$18,876
Subtotal
23.50
$1,370,236
22.50
$1,316,520
PAYROLL TAXES
$86,735
$76,625
Total line item 110
$1,456,971
$1,393,145
Prevention
POSITION TITLE
Inspector
0.80 $
31,161
0.80 $
35,563
Subtotal
$
31,161
$
35,563
PAYROLL TAXES
$
1,973
$
2,851
Total line item 110
$
33,134
$
38,414
Ambulance
POSITION TITLE
Operations Chief
0.50
$37,250
0.50
$37,250
Asst. Chief
0.50
$34,556
0.50
$34,556
Medical Billing Tech
0.50
$18,876
0.50
$18,876
Firefighters
5.00
$290,717
6.00
$311,473
Subtotal
6.50
$381,399
7.50
$402,155
PAYROLL TAXES
$24,142
$23,047
Total line item 110
$405,541
$425,202
Safer Grant
POSITION TITLE
Firefighters
3.00
$125,000
3.00
$145,526
Subtotal
3.00
$125,000
3.00
$145,526
PAYROLL TAXES
$10,000
$8,416
Total line item 110
$135,000
$153,942
27