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04-21-11 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, April 21, 2011 Lower Level Main Conference Room 201 First Avenue East ATTENDING: Paul Burnham, City Engineer Sean Conrad, Senior Planner Dan Diehl, Fire Chief Dwain Elkins, Plans Examiner Chad Fincher, Parks Superintendent Tom Jentz, Planning Director Charlie Johnson, Construction Manager Roger Krauss, Asst. Police Chief P.J. Sorensen, Chairman Kathy Kuhlin, Recording Secretary HEAR THE PUBLIC: None. PERFORMANCE BOND REMINDERS: None. OLD BUSINESS: None. NEW BUSINESS: Scotty's — 2205 Highway 93 S; new smoking but — they are not going to put in the coffee kiosk at this time. The smoking but will be 10' x 10' on the SE corner of the building, unattached. They are also remodeling the bathroom. Existing concrete patio area that won't impact the drainage. It's impervious over an impervious surface. No comments. This is approved through Site Review. PLANNING OFFICE ITEMS: Majestic Valley Arena — request for annexation— their property is in the county but sewer and water are stubbed underneath Church Drive, into their property. They are interested in developing a plan for the 40 acres of vacant land next to the arena, including an oversized carwash to handle a 40 ft. horse trailer, oversized gas bay that would handle a 40 ft. horse trailer with a pickup, and a 16 to 20 unit hotel. They have checked with the county, but the County referred them to us because of the municipal services that may be available. They want the 40 acres to come into the City, but not the arena, by being annexed or signing a waiver of annexation or doing an annexation district. They want to utilize the municipal services available. They are wanting to package a plan together with a vision of what that 40 acres could be and sell it with the arena. The current owners have no design to build but just want to get the potential plan. This abuts Howard Mann's commercial corner to the south. We do not want any curb cuts on the highway from this and no traffic light at the arena. Today this is zoned as Agricultural. Jentz would like us to have control over what goes in there and how it is done. They would need everything to be a full service gas station, car wash, and hotel. Burnham requested they be sent to Public Works to look at impact fees and late comer fees to make them aware. Burnham felt that this is an opportunity to remind the Planning Board and the City Council on why they set an annexation boundary. This project is outside of the annexation boundary (i.e. the area where annexation should be expected) but they are adjacent to the boundary (i.e. the area where annexation needs to be looked at more closely given its set of circumstances). Only the Waiver of Annexation or the Annexation District would seem to work at this time, outside of straight annexation. This would continue to be in the West Valley Fire District. Diehl is against this project and thinks it should remain with the County. He would like us to stay within the boundary for public safety. Krauss agrees with Diehl. Extensive discussion was held. Discussed late comer's agreement. Burnham wants to educate the owner on the costs. Fire and Police concur that if we annexed, we would need to take the whole area, including the arena and the race track. Discussed the level of city involvement in the development of the property under different scenarios. No involvement if it is in the county. Limited to no involvement with a waiver. An annexation district allows much greater involvement, including the possibility of building permits and impact fees, although many specifics of an annexation district are not clear under the state statute. Burnham is concerned about us doing a half way decision, and the full annexation would be a hardship on public safety. All access would have to go to Church Drive. The City Council will need to vote on this. OTHER REPORTS: Flathead Birth Center - Change of Use. The old Jones Music building behind the Outlaw Inn on 2nd Avenue East is being turned into the Flathead Birth Center, Mid - Wives Association. This would be a birthing center. Most changes will be internal but they do plan to paint the outside of the building. Take a look at this project and we will review it next week. Johnson requested to put spoils on Four Mile Drive off of Stillwater Road to give us a place to dispose of the spoils and to build the road back up. Fincher checked with Baker on this. Johnson will talk with DNRC to make sure that the right-of-way is secure with DNRC. Freyholtz noted that the tunnel project is being advertised for bid and will be awarded next week. The utilities are working out there. This project is scheduled to begin May 14th Ashley Heights off of Sunnyside still needs to have the sound wall built, storm sewer, water swale, street trees, and their park finished by August 15th, which is when their Letter of Credit expires. This could be extended but they can't get Building Permits on any of the lots on the west side until these items are completed. The meeting was adjourned at 11:15 a.m.