12-03-09 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY
Thursday, December 3, 2009
Lower Level Main Conference Room
201 First Avenue East
ATTENDING:
Tom Jentz, Planning & Bldg Director Frank Castles, Deputy Public Works Director
Chad Fincher, Parks Superintendent Dan Diehl, Acting Fire Chief
Charlie Johnson, Construction Manager Jeff Clawson, Building Official
Sean Conrad, Senior Planner Paul Burnham, Asst. City Engineer
P.J. Sorensen, Chairman Michelle Anderson, Recording Secretary
Guests: None.
Hear the Public: No one wished to speak.
Performance Bond Reminders: None.
OLD BUSINESS: Heil — 749 W Center — Nothing new has been received.
Van Ee Apartments — 420 Grandview Drive — Burnham reported Greg Lukasik from Morrison-
Maierle will be delivering a letter addressing the comments they received from Public Works and
Burnham added he plans to review that information this afternoon. Sorensen asked Conrad if he had
received the figures for the PILT agreement and Conrad said he did but he needs to meet with Jentz
to discuss the agreement. No elevation drawings have been received.
Landstar —119 5th Avenue West — Sorensen reported the developer brought in 2 sets of drawings
that include landscaping and drainage information. Public Works asked for a copy. Sorensen will ask
for additional copies of the drawings. Sorensen said they are showing a trash container location on
the drawings submitted. There was further discussion on trash collection and it was noted that they
would have to use the larger containers that will be placed on the east side of the alley. Johnson
noted the use of the 3 yard steel containers in the city may no longer be acceptable. Fincher said the
landscape plan as proposed is acceptable. Elkins added they have not yet received the building
drawings but Waatti said they are working on them.
NEW BUSINESS: None.
PLANNING OFFICE ITEMS: None.
OTHER REPORTS: Ashley Heights — Cash -in -Lieu of Parkland Payment — Conrad asked if
Parks had talked to Hubert Turner regarding the $42,500 that the city will accept for cash -in -lieu of
parkland for Ashley Heights. Fincher said he referred Turner to Mike Baker and Jentz added Baker
did talk to Turner and he gave him that figure. Discussion was held on the difference between the
amount the city is saying they would accept and what the Turners were actually paid by MDT. Jentz
said the difference is MDT is paying based on developed property and the city is accepting payment
for undeveloped property to be used as parkland. Burnham stated he believes the Turners should still
provide the city with an explanation as to why they would not be paying the fair market value as
determined by MDT. Jentz said the City Attorney has recommended that figure. Fincher added he
thinks Mike Baker is comfortable with the $42,500 figure and he will ask him if the documentation
was requested.
Landscape Plan — Jentz reviewed a meeting with the City Manager regarding a Site Review
condition that has been placed on projects that would prohibit river rock in boulevard landscaping.
Although the river rock was the impetus of the meeting it opened up to a larger discussion on how
Site Review operates and the need to ensure the conditions that are widely applied to projects by the
Site Review Committee are included in the governing documentation.
The Parks & Recreation Department will work on getting a draft landscape plan together for review
by the committee and Jentz indicated as part of the on -going update of the Zoning Ordinance the
Planning Department will ensure those items are also included in Site Review section of the final
draft. Further discussion was held regarding language to be used for landscaping boulevards; other
conditions that may not currently be documented; and citing the document and section in the Site
Review approval letters; and the need for the developers to be held to the standards.
The meeting was adjourned at 10:50 a.m.