11-25-09 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY
Thursday, November 25, 2009
Lower Level Main Conference Room
201 First Avenue East
ATTENDING:
Tom Jentz, Planning & Bldg Director
Chad Fincher, Parks Superintendent
Charlie Johnson, Construction Manager
P.J. Sorensen, Chairman
Guests: None.
Hear the Public: No one wished to speak.
Performance Bond Reminders: None.
Paul Burnham, Assistant City Engineer
Dan Diehl, Acting Fire Chief
Sean Conrad, Senior Planner
OLD BUSINESS: Heil — 749 W Center — No new information has been submitted.
ASI (Van Ee Apartments) — Grandview Drive — Burnham said Public Works is still waiting for
information from the engineer. Conrad did finally receive construction estimates from ASI for the
PILT agreement. Conrad added they are not in a hurry to get their building permit because they don't
plan to start construction until spring.
Landstar — 119 5t" Ave W — Johnson said he talked to Jack Fournier from the city's Solid Waste
Management and Fournier said it would be no problem with pick up for this facility all he has to do is
upsize the other containers that are already there. Burnham said they called and talked to Susie
Turner and they will be submitting a stormwater plan. Sorensen said there is still some confusion as
to why they would have to submit a stormwater plan because they consider themselves a residential
use but Sorensen added it is considered commercial. Conrad agreed that was discussed with Mark
Waatti when he attended site review to discuss this project.
NEW BUSINESS: None.
PLANNING OFFICE ITEMS: None.
OTHER REPORTS: Jentz noted that Charlie Harball talked to Jim Kelly, an appraiser regarding
the parkland value for Ashley Heights Subdivision. Jentz said a meeting on Monday should be
held between planning, parks and the city attorney to discuss this issue. Conrad said Hubert Turner
offered a payment based on $42,000 an acre and MDT paid him $75,000 an acre. It was left that
Turner was to come back to the city and show us the report and provide an explanation to justify why
$75,000 would not be a legitimate number. Fincher asked if the stormwater retention was excluded
and Conrad said yes.
Jentz said he talked with Mike Collins of DNRC regarding the piles of dirt District 5 has on the west
side of the high school campus. The college has an excavation/construction program and they have
been moving the piles of dirt for training. DNRC and District 5 have had discussions about pioneering
the road around the south side of Glacier High School connecting Reserve Loop to Stillwater
Road. Jentz told them it would be a great idea but said they needed to contact Public Works before
any work is done. Burnham said he also spoke with Mike Collins and he told him this would be
handled like any other street construction project even though it would be the college students that
would be doing the work and not a contractor. Burnham told Collins the city needs engineered plans
and a R/W permit, an erosion control plan, and a pre -construction meeting. Collins asked if it would
have to be paved and Burnham told him it would need to be paved if they would be using the street as
an access. Burnham added if the road is going to be used only for school access it would have to be
paved just past the school access and then the street could be barricaded at that point. Burnham also
told Collins that DNRC is the one finally responsible for that road and Collins said he knew that.
Further discussion was held regarding utilities and the need for a development plan for this property
before additional lots are created.
Jentz updated the committee on the assisted living plan discussed last week and said Bloomstone
would need to come in and amend their PUD.
Conrad mentioned that a request for a one year extension of preliminary plat was received for the
Resubdivision of Lot 1 of Minor Subdivision Plat #117, a 7 lot subdivision located on Denver
Avenue. In all likelihood they think they will be done by the expiration date but they wanted the extra
time if they should need it. Burnham said they contacted Public Works and asked for some
relaxations to city standards but were told no. Conrad said the only relaxations that were approved
were at the end of their street instead of a cul-de-sac they could construct a hammerhead and they did
not have to put in sidewalks around the hammerhead. Fincher said they were also planning to enter
into a developer agreement for their trees which has not yet been submitted.
Diehl said the Eastside Brick is requesting a C of O for their coffee house and he added they are a
long way from getting their C of O. Diehl said the space where they want to serve coffee is probably
OK but the downstairs is still a work shop and they have to connect their sprinklers.
Diehl said there is a liquor license request for Moose's and Sorensen said they are replacing the siding
in front of the building, and refurbishing their signs. Sorensen added they may be replacing studs but
they are not expanding the building and the project has already been through Architectural Review.
Burnham asked if there is any word on Starling and Jentz said The Aspen Group is following
changes on the city's zoning ordinance to see how it will affect the project.
Burnham said Glacier Stone was planning on expanding into the fitness area next door and it looks
like they will develop that as an office building. Sorensen said he met with Mark Waatti and they are
looking at different options. There are 2 buildings that sit on 4 parcels and they were looking at what
they would need to do to sell those or set up a condo. Burnham said when Glacier Stone was going
to expand a list of items was sent to them that they needed to complete and Johnson said the
sidewalks were taken care of and the driveway approach was corrected. Sorensen said a building
permit will be required and the other issues can be addressed at that time and he added they may also
need another water meter.
Willow Creek — Burnham asked if Hubert Turner is aware the approved preliminary plat is no longer
valid for Willow Creek and they will have to submit another plan. Conrad said yes and reviewed the
changes that they were proposing and noted the Turners are aware they need to come back through
the entire process — site review, planning board and the city council. Jentz said they had said they
were planning to submit the new materials before the end of November but nothing has been received.
Sorensen mentioned work was being done this morning on the road on the west side of the
subdivision. There was lengthy discussion on whether or not the conditions were in place to address
Public Works requirement that they move the road and Conrad said yes the conditions state the roads
have to meet city standards. Further discussion was held regarding the utility work the Turners are
doing and are required to put in as part of the bypass agreement.
Bowling Alley — Hutton Ranch Plaza — Jentz said this project fell through because the developer
could not find any financing.
Widening of Hutton Ranch Road — Johnson asked if WalMart is still planning on widening Hutton
Ranch Road. Jentz said they are and reviewed a recent meeting held on that issue. Jentz added they
intend to convert the MDT design drawings and build it and he added Jim Hansz has concerns with a
traffic signal or stop signs being installed where WalMart is to the south and the theatre and
Sportsman Ski Haus are to the north. Burnham noted with a stop sign, traffic will be backed out to
Hwy 93 North and, with a lighted intersection, the lights can be timed to prevent that from occurring.
Jentz said they plan to open WalMart the first week in June, which is 2 months sooner than they
anticipated and they expect to have the road work done before then. Burnham added once the work
is completed, the street will be turned over to MDT. Further discussion was held.
The meeting was adjourned at 10:50 a.m.