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10-29-09 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, October 29, 2009 Lower Level Main Conference Room 201 First Avenue East ATTENDING: Paul Burnham, Assistant City Engineer Tom Jentz, Planning & Bldg Director Chad Fincher, Parks Superintendent Michelle Anderson, Recording Secretary Frank Castles, Deputy Public Works Director Dan Diehl, Acting Fire Chief P.J. Sorensen, Chairman Guests: James Freyholtz, MDT, Jason Hatton, Datum Drafting Hear the Public: No one wished to speak. Performance Bond Reminders: Sorensen noted the city is still holding an $8,500.00 performance bond for the Super 1 store for lighting, storm drain system, ADA ramps and compaction tests, all of which have been completed. OLD BUSINESS: Heil — 749 W Center — Sorensen said the project has been through Architectural Review and the current plan indicates the building will be 26' x 60' with a 10 ft setback on both the east and west sides of the building. Jason Hatton of Datum Drafting said the paved access to the rear of the building is now proposed at just under 9 feet wide and he added they are still discussing a shared access with the property owner to the east. In addition, he said, there are only 2 parking spaces in the rear that would be for employees and they intend to sign the access as a "service access only". Fire doesn't have any issues with the width of the access to the rear. There was further discussion regarding parking spaces required and how that could be met. A drainage plan has not yet been submitted but stormwater requirements could probably be met on the western 10 foot setback. The excess runoff has to be retained on -site however the city does not allow underground storage or dry wells. The parking areas and access have to be paved, gravel is not acceptable. Curb, gutter and sidewalk are also required but it was noted they do not appear on the new plan and Hatton said they will be added. Sorensen noted a shared access should still be plan A to provide extra room for maneuvering, however the committee didn't feel this issue should be a reason to deny approval of the project. Landscaping will include red bark mulch w/ shrubs which was ok with the Parks Department. Hatton said they needed to order the building by today to receive a substantial savings and the committee said they could go ahead and order the building with the understanding that they are taking a risk if conditions can't be met. ASI (Van Ee Apartments) — Grandview Drive — Burnham said Public Works reviewed the plans and they have sent ASI their comments. There still is quite a bit of work required on their stormwater. Conrad said he is still waiting for values to complete the PILT agreement. NEW BUSINESS: Athletic Club —1331 Hwy 2 West — Sorensen said this project is the former location of Ted's Beds in Ashley Square Mall and all of the work will be completed on the inside of the building. Because this is a change of use it has to come before Site Review. Impact fees may apply. The committee approved this project. Mexican Restaurant — 111 South Main Street — Sorensen said this project was located in the Emporium Building but has relocated to Main Street where the VFW operated and more recently a coffee bistro/bakery. Diehl said the Fire Department needs to review the plans for the kitchen. The committee approved this project. PLANNING OFFICE ITEMS: Trumbull Creek Crossing — Crawl Spaces/Basements — Conrad noted there is seasonal groundwater 9 —10 feet below the finished grade of the lots and he wanted to clarify whether the committee felt that basements should be prohibited but crawl spaces could be allowed under certain conditions. Burnham suggested the language needs to be added to the face of the plat that the city recommends not installing basements in this area and if any structure is built below the ground surface the lot needs to have a geotechnical study before they proceed. The developer's engineer stated at a recent work session that he didn't see a problem allowing basements. Further discussion was held. Jentz said the city now requires inspections on footing drains and foundations. In addition council was told if there was groundwater at 10 feet or less the stipulation on the plat would be: 5-10 feet — no basement; 0-5 feet — no crawl space. Jentz added basements and crawl spaces could be used in an area prohibiting basements and/or crawl spaces if the developer provides engineering and geotechnical studies to the Building Department when applying for their building permit. Sorensen suggested one of the conditions of approval for the PUD could support the prohibition of basements. Burnham said if the city doesn't prohibit basements and/or crawl spaces on the plat the city is allowing them and what should occur is that language should be included on all plats whether or not groundwater is an issue. Then it is incumbent on the individual homeowners or home builders to determine the propriety of a basement, crawl space, or any subsurface construction. Conrad said notes can be put on the plat and wording added to the CCR's to address groundwater and basements/crawl spaces but ultimately it is up to the homeowner or builder to take over the responsibility. Further discussion was held. OTHER REPORTS: Landstar Development — Elderly housing on 5th Avenue West— Sorensen said this project is being developed by Mark Waatti and received approval for a conditional use permit for 6 units. Since then a new plan was submitted and will be back on the Site Review agenda next week. Fincher asked for a copy of the city ordinance that addresses snow removal, especially on commercial property. Burnham said he has a copy he would share. The Parks Department will be sending a flyer to the downtown business owners and they wanted to include this information. James Freyholtz, MDT said he still needs to follow up on the state's regulations, if there are any, for projecting signs on Main Street. Burnham asked the purpose of the meeting with MDT, Public Works and the Turners and Freyholtz said to go over their designs for the access roads from Willow Creek Subdivision to Foys Lake Road and Highway 2 West. Diehl reported the non -conforming 5-plex on 2nd Avenue East that was mostly damaged by fire this year is being rebuilt and he asked at what time the owners would be required to build to the present code. Sorensen said in looking at the history of that property it has been multiple units for quite some time but they may have added a unit as recently as 1992 or 1993. Diehl said in the 2009 revision of the building and fire codes a local code should be added that clarifies if a majority of the building is destroyed that it has to be rebuilt to current standards. Diehl also reported he met with the City -County Health Department to discuss fire inspections on new and remodeled kitchens. He used the new VFW building as an example of issues that have come up where they have a horse trailer jacked up on blocks and they are cooking and serving food inside the club. The Health Department is working with the Fire Department to get them to shut down. The meeting was adjourned at 10:54 a.m.