2023 Milling & Paving Project Invitation to BidSECTION 00100
INVITATION TO BID
The City of Kalispell, Montana will receive sealed bids for the 2023 Milling and Paving Project. The project
includes furnishing materials, labor, and equipment required to mill city streets, taper mill city streets,
reconstruct city streets, or mill and overlay city streets. Projects are located throughout the incorporated
limits of the City of Kalispell and work is completed on an as needed basis with the issuance of work orders.
The Contractor will begin work within 20 days of issuance of a work order and will invoice the City for
completed work. Once work begins on any individual work order, work shall continue on -site until the work is
complete, unless otherwise approved. The contractor shall reach final completion of all work orders no later
than October 31, 2023.
Plans and specifications may also be examined beginning Monday January 30`h, 2023, through QuestCDN.
The City of Kalispell portal to QuestCDN is located on the City of Kalispell website at
�J i ,,�° Pc. �6s elll.corn Ibids.as Dx or in the City of Kalispell QuestCDN rgi.g ;�,g pii , ,9. Click on the project title. A
page will open which allows free viewing of the project and plan holders list.
The City will be only accepting online electronic bids through QuestCDN. Electronic plan download and
electronic bidding can be completed through QuestCDN for a fee of $42.00. To access the electronic bid
form, download the project documents and click the online bidding button at the top of the advertisement.
For electronic bids, scans of required electronic bid documents will be accepted.
Contractor and any of the Contractor's Subcontractors bidding or doing work on this project are required to
be registered with the Montana Department of Labor and Industry (DLI) at time of bid submission. Forms for
registration are available from the Department of Labor and Industry, PO Box 8011, 1805 Prospect, Helena
MT 59604-8011. Information on registration can be obtained by calling (406) 444-7734. The Contractor must
ensure that employees and applicants for employment are not discriminated against because of their race,
color, religion, sex or national origin.
A Pre -Bid Meeting will be held in the City Hall Frist Floor Conference Room, 201 First Avenue East, Kalispell,
Montana 59901 at 2:30 PM on Wednesday February 151h, 2023. Interested Bidders are encouraged to attend
the Pre -Bid Meeting.
Bids will be received by QuestCDN until 2:35 PM on February 22nd, 2023. All bids will be publicly opened
and read aloud in the City Hall First Floor Conference Room, 201 First Avenue East, Kalispell, Montana
59901.
All bidders shall, as bid security, accompany the bid with: 1) lawful currency of the United States or a
cashier's check; or 2) a certified check or bank money order drawn and issued by a national bank located in
Montana or by a banking corporation incorporated in Montana; or 3) a bid bond or bonds, executed by a
surety corporation authorized to do business in Montana. The bid security shall be in the amount of $10,000.
Any such bank instrument shall be payable to the City of Kalispell. If a contract is awarded, the bidder whose
bond is accepted and who shall thereafter refuse to enter into and execute the proposed contract, or as
stated in the covenant, shall absolutely forfeit such moneys or bank instruments to the City, and become
immediately liable on said bid bond in said sum. The bid security shall be returned to the unsuccessful
bidders.
2023 Milling and Paving 00100 - 1 of 2 Invitation To Bid
All bids must expressly covenant that if the bidder is awarded the contract, the bidder shall within fifteen
(15) calendar days of the acceptance of said bid by the City Council, enter into a contract and give good and
sufficient bond to secure the performance of the terms and conditions of the contract. In the event the
successful bidder does not enter into a formal contract within fifteen (15) calendar days or give sufficient
bond to secure performance, the bidder shall pay unto the City the difference between the amount of the
bid of said bidder and the amount for which the City legally contracts with another party to perform said
work if the latter amount is more than the former.
Award of the project will be contingent upon funding and award concurrence from Council. Bids may only be
withdrawn as provided in Section 15.03 of the Instructions to Bidders after the scheduled time for the public
opening of bids. Except as provided in the aforementioned Section 15.03, no bid shall be withdrawn after the
opening of bids without the consent of the City Council for a period of sixty (60) days after the scheduled
time of receiving the bids.
The City will accept the lowest responsible bid, but the Council reserves the right to reject any and all bids or
to waive any technicality or informality and accept any bid which may be deemed in the best interest of the
City.
The successful bidder will be required to abide by Federal and State laws, particularly Section 18-2-401 et
seq., M.C.A. (Montana Prevailing Wage Rates).
The successful bidder will be required to furnish an acceptable security for the full amount of the contract for
faithful performance thereof and payment of labor, material and subcontractor claims.
The successful bidder will be assessed the Montana Contractor's withholding tax.
The successful bidder shall be required to furnish to the City evidence of insurance in accordance with the
Sixth Edition of the Montana Public Works Standard Specifications. The successful bidder shall for the
purpose of the Contract with the City, name the City of Kalispell as additional insured on said policy while
performing work under City contract.
Authorized by order of the City Council of the City of Kalispell, Montana, in a regular meeting held on August
15`h, 2022.
City of Kalispell
BY .V 4" C-P 2 !:��Cjb�L�
Aimee Brunckhorst, CIVIC, APR
City Clerk & Communications Manager
Publish: January 29, 2023`1O�CQO� .
February 12, 2023
ON
2023 Milling and Paving 00100 - 2 of 2 . Invitation To Bid