Stormwater Facility Plan Update RFQCITY OF KALISPELL
REQUEST FOR QUALIFICATIONS
STORMWATER FACILITY PLAN UPDATE
1. GENERAL INFORMATION
Pursuant to the authority granted to it under MCA 7-5-4301, the City of Kalispell (CK) seeks to
procure a qualified professional consulting engineer to complete an update of the 2008 Storm
Water Facility Plan Update.
The Statement of Qualifications (SOQ) must be uploaded electronically via QuestCDN vBid by
5:00 pm Mountain Time, December 15, 2022.
Questions pertaining to the Request for Qualifications (RFQ) should be directed to Keith
Haskins, Deputy Public Works Director, at 406-758-7727 or khaskins(cr�,kalispell.com or via the
QuestCDN Q&A forum. The CK shall not be held responsible for any oral instructions. Any
changes to this RFQ will be in the form of an addendum posted to the project on QuestCDN —
Quest Number: 8324235.
The CK reserves the right to reject any or all SOQs, to waive any informality or irregularity in
any SOQ received, and to be the sole judge of the merits of the respective SOQs received. The
Consultant will be selected on the basis of demonstrated competence and qualification for the
type of services required, and thereafter the CK will negotiate the services agreement with what
it deems as the most qualified Consultant.
A pre -submittal conference for the SOQ will be held on December 1, 2022, at 2 PM. The
meeting will be held electronically, and a meeting invite will be provided to all applicants of
record prior to the pre -submittal conference.
2. ANTICIPATED SCOPE OF WORK
After being selected, the Consultant will execute a service agreement with the CK to provide the
scope of work set forth below. The Consultant and the CK shall negotiate the exact scope of
work after the selection.
2.1 Facility Plan Update Background and Description
The 2008 Kalispell Storm Water Facility Plan Update provided a goal for infrastructure
improvements of the existing storm systems and new improvements to meet future
development. The planning for the 2008 plan encompassed an extensive growth area
along with aggressive population projection up to the year 2050. Since the time of
adoption, the City's utility infrastructure has expanded primarily in the north, west, and
south areas of Kalispell. As new development demands are forecasted and existing aged
infrastructure falters, a facility plan update is required to once again ensure the planning,
projects, and management of the stormwater system will continue to adequately service
the community of Kalispell.
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The planning and service area for the utility plan updates will match the City's adopted
Annexation Boundary as described in the Kalispell Growth Policy.
CK does not have a model of the stormwater system or contributing storm basins for the
CK. A large effort to collect and understand the existing infrastructure has been
incorporated into the CK GIS system. However, much of the information is based on
provided Record Drawings which have sometimes been found to be in error.
Additionally, much of the stormwater data does not include elevations.
2.2 Required Scope of Services
The anticipated scope of work involved for this project is outlined in the sections below.
Additional tasks and work elements may be added during contract negations. Tasks or
elements may also be deleted through contract negotiations. The consultant may
recommend the addition/removal of tasks, or modification of tasks, in describing their
particular understanding and approach for the project.
a. Utilize and build upon the existing CK information including the 2008 Storm
Water Facility Plan Update, Meridian Storm Capacity Report, North Kalispell
Stormwater Planning Report, and the Municipal Separte Storm Sewer System
(MS4) TMDL Action Plan.
b. Review and update the general information for the planning and service areas.
c. Analyze the overall condition of the stormwater collection system.
d. Review all existing lift stations, stormwater main capacities, stormwater storage
facilities, and stormwater treatment facilities to identify and recommend
improvements.
e. Participate in CK Council work sessions, community meetings, and public
informational meetings.
f. Prepare a 50% draft, a 75% draft, and final facility plan report for a designated
planning period.
g. Identify potential expansion areas based on past and projected patterns of
community growth and development.
h. Develop a stormwater model for the CK as needed and prepare model simulations
for existing and future conditions.
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i. Utilize the model to:
i. Determine specific existing capacities and deficiencies in stormwater
infrastructure collection, lift stations, treatment, and storage facilities.
ii. Analyze and identify overall system deficiencies in relation to present and
future demands.
iii. Identify projects necessary to ensure full compliance with public laws,
regulations, and permitting.
iv. Identify and recommend new capital improvement projects to achieve
optimal operations to service existing demands and future growth.
v. Recommend design updates specific to the City of Kalispell to support
new development design and planning.
Update the Capital Improvement Project (CIP) outlay based on the stormwater
collection system analysis, infrastructure condition, and criticality. The outlay will
prioritize and estimate costs for upsizing, replacement, repairs, new facilities, and
other projects to improve the stormwater collection system sustainability in order
to meet demands and reduce risks to the current level of service. The CIP outlay
must incorporate and schedule recommendations in an overall tabulation based on
short-term (0-5 years), near -term (5-15 years) and long-term (greater than 15
years). The outlay must be incorporated into a tracking document formatted for
CK to utilize annually to track and update project progress and budget.
k. Deliver all electronic modeling and tracking files to the City at the conclusion of
the facility plan update as a final deliverable. CK GIS data must be utilized for the
creation of the model so that model results can be correlated back to existing GIS
feature classes.
2.3 Estimated Proiect Timetable
a. Consultant Selection and Contract Negotiations — January 2023
b. Contract Execution — February 2023
c. Stormwater Facility Plan Completion — October 2023
3. STATEMENT OF QUALIFICATIONS SELECTION CRITERIA
The Professional Service Provider will be selected through a qualification -based selection
process. Firms interested in providing requested scope of services to the City of Kalispell must
submit a Statement of Qualifications (SOQ) that addresses the following evaluation criteria.
Applicants are encouraged to organize their submissions in such a way as to follow the general
evaluation criteria listed below. Information included within the SOQ may be used to evaluate
your firm as part of any criteria regardless of where that information is found within the SOQ.
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Information obtained from the SOQ and from any other relevant source may be used in the
evaluation and selection process.
Page lengths provided below should be considered the maximum. Shorter page lengths are
acceptable.
1. Cover Letter (1-page) containing at a minimum: Company name, contact name(s), address,
fax number, website address, and email address.
2. General Information (1 page) containing:
a. Description of the firm
b. Primary and secondary contact information
c. Legal company organization with organizational chart and names
d. List of applicable MT licenses.
3. Relevant Company Experience (3 pages) — Describe the firm's experience with similar
prof ects.
a. Provide information for at least three of your firm's most recent Stormwater facility
plans of similar size and scope. For each project, provide the following information:
i. Stormwater Facility Plan — location, date, description and cost.
ii. Key project staff still with the firm and their roles for the facility plan.
iii. Challenges that were addressed and key findings or recommendations of the
plan.
iv. Contract completion data and actual completion date.
v. Contact information for the municipal or owner staff including name, phone
number, and email.
b. Provide your experience with the following:
i. Data acquisition for model development.
ii. Model creation and analysis of stormwater systems and preferred software.
iii. Preliminary planning, growth planning, risk assessment, project identification
and cost estimation associated with facility planning.
4. Consultant Qualifications (1 page)
a. Describe your firm's history in the industry.
b. Describe the proposed project team, applicable licenses and certifications, and their
history with Stormwater Facility Planning.
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c. Provide key resumes in an Appendix.
5. Contract Understanding and Approach (3 pages)
Describe your understanding of the current needs of the CK for the professional
services being requested.
b. Describe your expected approach to acquiring background information and other data
to complete the modeling and other portions of the facility plan document.
c. Describe your expected support by City Staff to complete the facility plan, including
the data required to be provided and the anticipated hours for coordination or support
necessary to be provided by staff for successful and timely delivery.
d. Identify potential difficulties your firm may face in providing services to the CK and
how you plan to mitigate those difficulties.
6. Approach to Contract Management (2 pages)
a. Present a brief description of how the firm intends to organize and conduct the
prof ect.
b. Describe your firm's approach to initiating and establishing the service that meets the
needs and requirements of the City.
Provide a narrative outlining a proposed scope of work that includes description of
each task and work product, and a concise explanation of the firm's approach to
accomplishing the tasks
d. Provide a proposed time schedule of work with key milestones and product
deliveries.
7. Other Factors (1 page)
a. Provide the firm's record of commitment to schedule as demonstrated on past
prof ects.
b. Provide a summary of the availability of team members as a percentage of time
associated with other contracts and proposed dedication of time to this project.
c. Provide relevant factors impacting your firm's ability to provide quality of service
and value of service.
d. Demonstrate your firm's commitment to professional service budgets on past
prof ects.
8. Examples (5 pages)
a. Provide excerpts from other similar facility plans which represent your firm's quality
of work. Excerpts should provide the CK an idea of writing styles, data analysis,
modeling, CIP development, charts, figures, and approach for plan implementation.
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4. SUBMITTAL REQUIREMENTS
The SOQ shall include the sections specified above and the stay within the maximum page
lengths. There are no page limitations for resumes in the appendix. The SOQs will be provided in
digital PDF format and uploaded to QuestCDN by 5:00 PM Mountain Time, December 15lb,
2022. The PDF format shall be for 8.5" x I I" paper size and formatted to appropriately print, if
necessary for review. 1 PDF page equals 1 page. Two sided print cannot be applied to the
maximum page lengths allowed.
Failure to comply with the following criteria may be grounds for disqualification:
a. Receipt of submittal in PDF format uploaded to QuestCDN.
b. Receipt of submittal by the specified date and time.
c. Acknowledgement of applicable addendums
d. Adherence to the maximum page requirements.
5. SELECTION PROCESS
The CK will convene a selection committee to review the SOQs received. The SOQs will be
judged on their completeness, quality of content, past performance evaluation and other criteria
as described herein.
Criteria
Weight
1.
Cover Letter
5%
2.
General Information
5%
3.
Relevant Company Experience
15%
4.
Consultant Qualifications
10%
5.
Contract Understanding and Approach
20%
6.
Approach to Contract Management
15%
7.
Other Factors
10%
8.
Examples
20%
The selection committee will select up to three finalists that will be shortlisted for the contract.
The selection committee will then evaluate the short list and select the top qualified firm. If more
information is required to select the top qualified firm, the short list firms will meet with the
selection committee for interviews. The purpose of the interviews will be to expand upon the
information already provided in the SOQs, not to repeat information already provided. The firms
selected for the short list will be provided additional information as necessary to prepare for the
interviews, if required. Those firms not selected for further consideration will be notified.
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The following tentative schedule has been prepared for this RFQ.
Pre -submittal conference: December 1, 2022, at 2 pm via electronic meeting.
SOQ due: December 15, 2022, at 5 pm.
Firms notified for interview: TBD
Interviews: TBD
Interested firms must be available for the interview, if necessary
Following the evaluation of SOQs and interviews (if necessary), the selection committee will
determine a final ranking each of the short list firms based on the criteria of this RFQ, the written
SOQs received, and any oral presentations or interviews. No other factors or criteria will be used
in the qualification ranking. The highest ranked firm will be recommended to the City Manager
and City Council for contract award.
Requests for debriefings or selection decisions shall be made in writing to the City. All
information submitted by firms and related Project Evaluation Committee evaluations and
rankings shall be considered confidential until after contract execution and award by the City
Council.
The City will enter into negotiations with the selected firm and execute a contract upon
completion of negotiations for the professional services for City Council approval. Contract
negotiations will include, but not necessarily be limited to the following elements: scope of
work, project timetable, products of work, and fees. If the City is unsuccessful in negotiating a
contract with the highest ranked team, the City may then negotiate with the second or third
highest ranked team until a contract is executed. If the list of preferred design firms is exhausted
without a contract being awarded, the City may decide to terminate the selection process or re -
advertise.
The City will not reimburse any cost associated with the preparation, submittal, or presentation of
any Statement of Qualification. Consultant design firms are advised that in accordance with
Montana law, any information submitted may be subject to public inspection. Firms are further
advised that, while the City is constrained by budget for this work, the City does not consider cost
proposals or estimates of fees in its evaluation of qualifications.
Publication Dates: October 30, 2022; November 13, 2022
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