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06. Public WorksFund No. 1000 Public Works Administration $ 18,389 1000 Central Garage $ 476,662 2500 Special Street Maintenance $ 2,303,226 2990 Stimulus -Roads $ 342,000 2420 Gas Tax $ 568,700 2400 Light Maintenance $ 248,174 2825 MACI Grant -sweepers $ 160,000 4290 Sidewalk & Curb Construction $ 25,000 5210 Water Fund $ 4,354,180 5310 Sewer Operating/Wastewater Treatment $ 6,389,974 5349 Storm Sewer $ 1,673,494 5510 Solid Waste $ 811,668 $ 17,371,467 106 - ® § k c© ]I mmCD g# I) § \� j\ (L CLk �a. 00 LU ) § 0 CLL) 2 g « » z z z )§ z o L� ± § �� LU 2 2 CO (# §[ �] 0k § < k\ (k �k M§ cot a E 2 / mLU ] & « « m u . m LU ■w T Wo zg §! WLU k }( §� �§ LU W �/ \ \ 77 �� k2 00 �k § k 20 2 �� °° k� u CD cc ) 8 z LU \ zz CO z0 2 2 } = 2 m ( W kLU gS /2 2z 02 eLU §8 G2 -z �k LU k 2 § E2 kR a» 2a ko § 0 m & m k o # . &0 oz §� 0 ee. �u &® 00 }� o» ta �o PUBLIC O. GENERAL00000 amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $148,973 $13,842 $12,347 $14,414 Materials & Services $21,025 $4,550 $3,043 $3,975 Capital Outlay $0 $0 $0 $0 $169,998 $18,392 $15,390 $18,389 PROGRAM DESCRIPTION The responsibility of the Public Works Administration/Engineering Department is the design, construction, maintenance, and administration of the City's infrastructure. These areas include streets, curbs, sidewalks, traffic signals, signage, water production and distribution, storm water drainage, sewage collection, wastewater treatment, and equipment maintenance. FY 2009 ACCOMPLISHMENTS Provided administrative and support services for management of Water, Sewer Collection, Storm Drainage, Wastewater Treatment, Solid Waste enterprise funds, Street Maintenance, equipment maintenance and supporting administrative and engineering assistance to all other General Fund departments of the City. • Completed and adopted the 2008 Facility Plan Update and Capital Improvement Plan. • Prepared a Request for Proposals for the Water, Sewer, Storm & Street Rate study. • Prepared Annual Fuel Tax Report for MDT. • Issued 41 Right of Way Permits; each permit requires a minimum of three site visits. • Reviewed 56 potential new projects for private development; site visits were made to all potential projects. • Reviewed and made corrections on record drawings for 13 finished projects. • Caught up with two-year deficit in terns of City utility updates due to rapid growth in 2007 and 2008, which included entering field surveys into the CAD mapping, and the large reference map books were plotted and updated. • Administered environmental groundwater testing obligations at the New City Hall, the Old Armory/Hilton Garden Inn, and the City parking lot next to Centre Court Manor. • Implemented procedure to evaluate Transit/Bus Shelter placement requests. • Submitted 3.5 Million dollars in assessments to the County for tax bills. 107 PUBLIC WORKS - ADMINISTRATION FUND: GENERAL 1000-410-430100 Personal Services: EXPENDITURE DETAIL amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 1.9 0.15 0.15 0.15 110 Salaries and payroll costs $119,703 $11,402 $10,086 $11,623 153 Health Insurance $21,879 $1,640 $1,630 $1,990 155 Retirement $7,391 $800 $631 $800 Total Personal Services $148,973 $13,842 $12,347 $14,414 Materials & Services: 210 Office Supplies $3,080 $650 $634 $675 213 Small Office Equipment $5,501 $750 $732 $150 215 Computer Supplies & Support $390 $500 $0 $250 216 Computer Equipment $2,396 $0 $0 $350 229 Other Supplies $2,198 $250 $214 $350 241 Consumable Tools $274 $0 $0 $0 331 Publication $255 $300 $206 $300 335 Membership & Dues $1,224 S450 S433 $350 345 Telephone & Communications $1,132 $1,000 $518 $1,000 354 Contract Services (parking permits) $1,872 $150 $113 $150 373 School & Travel $2,703 $500 $193 $400 Subtotal $21,025 $4,550 $3,043 $3,975 TOTAL $169,998 $18,392 $15,390 $18,389 108 PUBLIC BWORKS - ADMINISTRATIOT"N' FUND: GENERAL 111 / 1 i 1 POSITION TITLE Public Works Director Budget Resource Manager Administrative Coordinator Subtotal PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE FTE BUDGET FY09/10 0.05 $4,519 0.05 $2,990 0.05 $2,250 0.15 $9,759 $977 $10,736 109 PUBLIC WORKS -CENTRAL GARAGE FUND: GENERAL 1000-410-431330 EXPENDITURE SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $183,462 $192,216 $184,179 $191,452 Maintenance & Operations $305,235 $304,450 $277,579 $285,210 Capital Outlay $0 $0 $0 $0 $488,697 $496,666 $461,758 $476,662 PROGRAM DESCRIPTION The Central Garage is responsible for maintaining all city vehicles and equipment in a safe and dependable condition at the lowest cost per mile, or hour, with the least inconvenience to each department. An extensive record keeping system for repairs and maintenance is maintained, and recommendations are provided to insure the City is receiving cost effective use of vehicles and equipment. FY 2010 BUDGET OBJECTIVES Line Item Detail: CENTRAL GARAGE 215 Computer Supplies & Support Renew software license for the All Data Repair Manuals. 218 Equipment (Non Capital) - $850 $850 - Lathe/Milling Machine Combo. Item was budgeted last year and never purchased due to budget cuts. FY 2009 ACCOMPLISHMENTS • Provided passenger vehicle and equipment repair and maintenance services for 199 equipment items for emergency services, park maintenance, street maintenance, water, sewer, wastewater treatment, and construction, in 14 City General Fund Departments and Enterprise Fund Operating Divisions, a total of 744 repair orders. • Utilized and trained temporary personnel to fill in for a medical leave of absence. • Hired and trained new employee to fill vacant position (retirement). • Utilized car parts from a wrecked police car, reducing costs on other police vehicle repairs. • Purchased a heavy duty transmission jack enabling us to replace transmissions on heavy equipment that were previously contracted out. The savings from in-house transmission repairs compared to outside services enabled us to pay for the jack in one year. • Entirely rebuilt the 1989 leaf loader. 110 PUBLIC WORKS -CENTRAL GARAGE FUND: GENERAL 1000410-431330 Personal Services: FTE'S 110 Salaries and payroll costs (amended) 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 215 Computer Supplies & Support 218 Equipment (Non Capital) 221 Safety Equip & Supplies 229 Other Supplies 231 Gas and Oil (amended) 232 Motor Vehicle Parts 233 Tires 238 Filters 241 Consumable Tools 322 Books 341 Electricity 342 Water 344 Natural Gas 354 Contract Services -repairs 362 Equipment Maint & radios 366 Building Maint 373 School & Travel 388 Medical Services Total M&O 920 Capital Outlay Total Capital Outlay TOTAL BUDGET 10.14 ' -D10 119 W IN Do 13 wtval1 /I amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 3 3 3 3 $142,419 $154,406 $146,831 $151,549 $1,373 $1,550 $1,407 $1,500 $31,035 $24,208 $24,206 $29,106 $8,635 $12,052 $11,735 $9,297 $183,462 $192,216 $184,179 $191,452 $300 $300 $546 $300 $1,644 $250 $0 $800 $45 $500 $500 $850 $4 $250 $239 $150 $3,580 $2,750 $3,053 $3,500 $144,100 $142,500 $109,670 $122,500 $68,287 $59,000 $65,298 $64,000 $30,054 $27,550 $30,643 $27,000 $4,118 $3,500 $3,117 $3,500 $643 $700 $686 $500 $0 $150 $0 $150 $1,588 $1,700 $1,591 $1,700 $81 $100 $93 $100 $8,797 $9,500 $7,271 $9,000 $38,993 $53,150 $52,538 $49,600 $77 $350 $310 $250 $1,729 $1,350 $1,345 $335 $860 $500 $331 $600 $335 $350 $348 $375 $305,235 $304,450 $277,579 $285,210 $0 $0 $0 $0 $0 $0 $0 $488,697 $496,666 $461,758 $476,662 111 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating 10107 Cash, Designated Equip. Replacement* 10108 Cash, Designated S & C repair 10109 Cash, Designated Pavement Replacement Total Cash REVENUE 343011 Sidewalk repair penalty 343012 Public Works Charges 331050 MDOT Grant -Transportation Plan 363010 Maintenance Assessments (budget -billed; actual collections) 363040 Penalty & Interest 381050 Lease/INTERNAL LOAN-5year 381060 Inception of Loan -10 year 371010 Investment Total Revenue Total Available EXPENDITURES Street Department/I'SS Capital Equip. Replacement* Pavement Replacement program S & C Repair funds Total Expenditures ENDING CASH 10100 Cash, OPERATING 10107 Cash, Designated Equip. Replacement* 10108 Cash, Designated S & C repair 10109 Cash, Designated Pavement Replacement Total Cash ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $605207 $610,238 $610,238 $578,582 $68,992 $99,367 $99,367 $72,151 $33,132 $37,337 $37,337 $48,757 $0 $140,000 $140,000 $305,988 $707,331 $886,942 $886,942 $1,005,478 S4205 $0 $11,420 $0 $24,566 $2,000 $6,088 $4,000 $15,000 $0 $0 $0 $1,372,578 $1,621,485 $1,555,623 $1,699,000 $5,591 $5,000 $7,369 $7,000 ($16,000) ($16,000) ($16,000) ($16,000) $170,000 $25,126 $12,000 $14,669 $12,000 $1,431,066 $1,624,485 $1,579,169 $1,876,000 $2,138,397 $2,511,427 $2,466,111 $2,881,478 $1,246,830 $1,323,306 $1,284,405 $1,609,901 $4,625 $70,250 $62216 $70,000 $0 $420,000 $114,012 $585,988 $0 $37,337 $0 $37,337 $1,251,455 $1,850,893 $1,460,633 $2,303,226 $610,238 $596,417 $578,582 $529,681 $99,367 $64,117 $72,151 $37,151 $37,337 $0 $48,757 $11,420 $140,000 $0 $305,988 $0 $886,942 $660,534 $1,005,478 $578252 " Adding $35,000 per year to equipment replacement; $280,000 pavement replacement annually Current rates vacant land .01222 90% non residential .01803 residential .01222 100% commercial .01900 113 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $728,751 $865,961 $894,318 $925,627 Materials and Services $330,983 $418,244 $353,731 $471,547 Debt Service $42,879 $19,101 $21,552 $12,727 Capital Outlay $144,217 $20,000 $14,804 $200,000 Pavement Maintenance Funds $0 $420,000 $114,012 $585,988 Equipment Replacement Funds $4,625 $70,250 $62,216 $70,000 Sidewalk & Curb Repair Funds $0 $37,337 $0 $37,337 $1,251,455 $1,850,893 $1,460,633 $2,303226 PROGRAM DESCRIPTION Special Street Maintenance funds will be primarily used for street sweeping, flushing, leaf pick-up, sanding, deicing, snow plowing and snow removal. The overall goal is to maintain all city streets in a clean, safe and drivable condition during all seasons. The Special Street Maintenance funds also supports Traffic Signs & Signals. Traffic Signs & Signals is responsible for determining proper sign location, maintenance of signs, striping of crosswalks and streets, maintenance of traffic signals and placement of emergency signage where needed to provide the safe and orderly passage of vehicles and pedestrians in the City of Kalispell. This division supports the Police Department for emergency traffic control and street blockage for parades and other unique events. FY 2010 BUDGET OBJECTIVES Line Item Detail: Street Division 110 Personal Services - Increased .20 FTE Added 20% of a part time Engineering Technician to support engineering, mapping and surveying functions. Highly skilled engineering technical support has become critical for efficient operations. The existing Engineering Technician position has been unfilled for several years. For the past several years we have been unable to staff temporary position using the FVCC intem program due to a lack of interest by the student population. In 2008 we resorted to a part time person from a temp agency. This person has proved to be exceptionally skilled at the multiple computer -based systems used in Public Works. The contracted service cost of this support is greater than the permanent -part-time cost. 114 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 FY 2010 BUDGET OBJECTIVES-con't. Line Item Detail Cont.: Street Division 354 Contract Services - $13,000 (reduced $10,000) This line item covers the cost of our coverall contract and temporary help hired during the peak season, i.e., snowplowing. Reduced the line item by $10,000 for the temporary part time Engineering Technician position previously paid through a temp agency that was moved to the salary line item as a permanent part time position, increasing salaries/benefits by $10,000 and reducing contract services by $10,000. 355 Contract Services - - $13,000 $10,000 - Transportation Traffic Reviews Adoption of transportation impact fees will likely increase the need for supplemental transportation engineering analysis services. These supplemental services will be necessary to review alternate data submitted by developers to support their requests for lower impact fees. $3,000 - Aerial Mapping $3,000 - (25%) - An examination of the large utility wall maps shows that because of our rapid growth, the mapping imagery is out of date in terms of showing the newer subdivision areas. The surveys and topographic mapping does not need updating, only the map imagery. Cost shared w/Storm, Water, Sewer - Total Cost $12,000. 369 Radio Maintenance - $5,000 Jan. 1, 2012 the FCC will be making a change to the FCC bandwidth making all of our narrowband frequency radios obsolete. The street division has approximately 30 radio that will need to be replaced We plan on replacing approximately seven radios next year. 362 Equipment Maintenance Parts - $22,000 Increase of $5,000 to completely overhaul the drive line area of the 1998 snow blower. Includes funds for tire chains and cutting edges for the graders and loaders, and brooms for the sweepers. Capital Outlay: 840 MACI Grant Match - $30,000 - operating transfer to MACI grant The State is in the process of approving requests for equipment purchased through the Montana Air Quality Initiative (MACI) grant. The City of Kalispell requested 2 Sweepers and a combo unit. The sweepers would replace two 1994 sweepers the City previously received through the MACI grant program. The City recently received approval for one sweeper. $30,000 is the 13.4% required match for one sweeper. 935 Pavement Maintenance funds - $585,988 Carryover $305,988, New Appropriation $280,000 GASB 34 rules now require accounting for the value of public infrastructure so that adequate steps may be taken to ensure the on going costs of operation, maintenance and replacement of these facilities may be adequately budgeted The FY 2007/08 budget included a 10% rate increase that is reflected in this line item. The funds derived are reserved solely for pavement maintenance and replacement of existing streets. Costs to replace existing pavements and street reconstruction are now clearly separate from those related to growth -related costs funded by impact fees. 115 SPECIAL STREET MAINTENANCE FUND: 2500-421-43 0240 FY 2010 BUDGET OBJECTIVES-con't. Line Item Detail Cont.: Street Division Capital Outlay Cont.: 940 Machinery & Equipment - $170,000 (Finance 10 yrs) $170,000 - Loader wN-Plow. 23 miles of additional city streets has been added to our system over the last 5 yrs, greatly increasing the need for additional equipment, which is needed to continue to provide an efficient system of maintaining our street system. Capital Replacement Funds: 940 Machinery & Equipment - $70,000 $70,000 - 4 x 4 Single Axle Plow Truck w/Flatbed Dump. This will replace a 1980 plow truck in which the transmission went out in. Debt Service 610/620 $2,330 Interest payment on internal loan (building addition). $10,397 Estimate of month interest & principal payment on Loader FY 2009 BUDGET ACCOMPLISHMENTS Street Division Street Division maintained 139.2 miles of streets and alleys. Replaced 1.2 blocks of curb and gutter. Overlaid 4 blocks of 5th Avenue East, North of the old hospital. Completed the Northridge Drive Asphalt Overlay project, which consisted of milling and overlaying 8 1 /2 blocks of roadway from Hwy. 93 N. to Northland Subdivision. Rebuilt damaged retaining wall on North Meridian Road. Built drainage area on Stillwater Road. Assisted the Storm Sewer Division with the Mosquito Stormwater Lift Station Replacement Project. Assisted the Storm Sewer Division with the 3rd Street East Stormwater Project. Removed and repaired a major area of sunken roadway on Reserve Loop caused from a water main break. Cut out and repaired major breakup areas on Stillwater Road. Graded Westview Park to facilitate drainage of new well. Continue to utilize the Pavement Management Program for scheduling yearly sheet improvements. Utilized 10,200 lbs of crack sealing on city streets. Composted 6,500 cubic yards of leaves removed from city streets. Prepped and patched water main and service line cut outs. Equipment purchases included a new flatbed plow truck and skidster loader. 116 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 FY 2010 BUDGET OBJECTIVES - TSS Line Item Detail: Traffic Signs & Signals Sign Maker Roller Table 218 Equipment (Non Capital) - $3,600 $1,300 - Sign Maker Roller Table $800 - Tool Boxes for Pickup $300 - Safety Vise for Drill Press $400 - Grinder/Polisher $300 - Tubing Notcher $500 - Misc Replacements 242 Street Signs - $35,000 $3,000 increase needed for increased cost of materials, and the additional 23 miles of roads added to our street system in the last 5 yrs. 428 Paint Materials - $25,000 $5,000 increase needed for increased cost of materials, and the addition of several new crosswalks in recent years. FY 2009 BUDGET ACCOMPLISHMENTS -TSS Traffic Signs & Signals Provided electrical, heating, air conditioning, and lighting assistance at the new City Hall, the old City Hall remodel, and at the City Shops Hired and trained a new employee. Maintained the City owned traffic signals. Painted yellow curbs and cross walks city wide. One employee acquired a Roadway Lighting Level I certification. Striped the City hall parking areas, and continued to fabricate office signs for City Hall. The city wide replacement of the older style street signs required under the federal MLTTCD regulations is 60% complete. Repaired, replaced, and installed numerous street signs throughout the City. Continue to hang and remove downtown area banners. Maintained luminaries for streetscape lights, decorative lights, alley lights, and airport lighting. Signed and barricaded for all major parades, city repairs, and emergencies. Eliminated all sight obstructions of City street signs. 117 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 STREET DIVISION Personal Services: FTE's 11.45 12.10 12.10 12.30 110 Salaries and payroll costs $467,260 $531,660 $555,603 $574,523 121 Overtime $19,716 $24,000 $38,369 $30,000 153 Health Insurance $76,355 $101,095 $102,039 $109,112 155 Retirement $29,027 $32,695 $36,013 $35,243 Total Personal Services $592,358 $689,450 $732,024 $748,879 Materials and Services: 213 Small Office Equipment $3,484 $1,000 $155 $500 216 Computer Equipment/supplies $1,389 $1,850 $1,828 $1,850 218 Equipment (Non Capital) $1,379 $2,000 $1,863 $1,000 221 Safety Equipment $647 $1,000 $813 $1,000 224 Janitorial supplies $728 $400 $381 $700 229 Other Supplies $1,151 $1,200 $1,078 $1,200 231 Gas & Oil $33,470 $40,000 $25,975 $40,000 241 Consumable tools $1,895 $2,000 $2,480 $2,000 341 Electric $479 S800 $842 $700 342 Water $81 $150 $93 $150 345 Telephone $1,202 $1,200 $984 $1,200 354 Contract Services $6,774 $23,000 $22,126 $13,000 355 Transportation Traffic Reviews & Aerial Mapping $0 $10,000 $0 $13,000 357 Rate Study 09/10 $0 $22,500 $0 $22,500 358 Impact Fee Study $0 $15,703 $23,083 $7,000 362 Equipment Maint. Parts/supplies $14,241 $17,000 $18,297 $22,000 366 Building Maint. $1,022 $1,500 $2,259 $1,500 369 Radio Maintenance $0 $500 S240 $5,000 373 School & Travel $2,944 $3,500 $1,376 $3,500 388 Medical services/drug test $1,089 S900 $808 $900 510 Property & Liability Insurance $6,143/$58,895 $20,388 $22,000 $21,943 $66,000 512 Uninsured Loss -deductible $15,539 $5,000 $335 $16,500 521 Central Garage Transfer $65,000 $63,000 $63,000 $63,000 522 Administrative Transfer $41,708 $51,193 $55,413 $50,339 528 Data Processing Transfer $7,318 $10,898 $10,898 $11,145 Subtotal M & O $221,928 $298,294 $256,270 $345,684 con't. 118 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 EXPENDITURE DETAIL-con't. 610/620 Debt Service -Interest Capital Outlay: 840 MACI Grant Match 920 Building 933 Transportation Plan Update 940 Machinery & Equipment Subtotal capital outlay 935 Pavement Maintenance funds 430245 Replacement Funds: 940 Machinery & Equipment 944 Vehicles Subtotal Replacement 430248 Sidewalk & Curb Repair funds 354 contract services (carryover) TOTAL STREET DIVISION 430264 TRAFFIC SIGN & SIGNALS Personal Services: FTE's 110 Salaries 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 216 Computer Equipment & Software 218 Equipment (Non Capital) 221 Safety Equip & Supplies 224 Janitorial Supplies ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $38,355 $16,868 $19,327 $12,727 $30,000 $95,915 $0 $0 $0 $25,500 $0 $0 $0 $15,000 $11,536 $170,000 $121,415 $15,000 $11,536 $200,000 $0 $420,000 $114,012 $585,988 $4,625 $65,000 $57,705 $70,000 $5,250 $4,511 $0 $4,625 $70250 $62,216 $70,000 $0 $37,337 $0 $37,337 $978,681 $1,547,199 $1,195,385 $2,000,615 2.0 2.5 2.5 2.5 $110,887 $141,208 $129,596 $140,245 $7,252 $8,000 $9,376 $8,000 $11,185 $18,722 $14,950 $19,722 $7,069 $8,581 $8,372 $8,781 $136,393 $176,511 $162,294 $176,748 $165 $3,000 $2,292 $1,500 $0 $3,850 $4,153 $3,600 $238 $550 $334 $500 $655 $600 $487 $650 con't. 119 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 EXPENDITURE DETAIL -con't. Maintenance & Operations: Cont. 229 Other Supplies 241 Consumable Tools 242 Street Signs 243 Traffic Signals 245 Barricade Materials 341 Electricity 345 Tele. & Communications 354 Contract Services 362 Equipment Maintenance Parts 366 Building Maintenance 369 Radio Maintenance 373 School & Travel 428 Paint Materials 510 Property & Liability Insurance $775/$5000 512 Uninsured Loss -deductible property 532 Office Rent Subtotal M & O Debt Service: TSS 610/620 Debt /PrincipaVlnterest Subtotal Debt Service Capital Outlay: 940 Machinery & Equipment Subtotal capital outlay Total Traffic Sign & Signals Grand Total - Street & Signs ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $631 $850 $572 $800 $1,095 $2,000 $1,287 $1,100 $21,282 $32,000 $34,138 $35,000 $7,775 $10,000 $1,265 $10,000 $2,974 $2,500 $2,453 $4,000 $10,309 $10,000 $9,727 $11,000 $693 $800 $669 $800 $16,118 $17,000 $15,672 $10,000 $1,724 $1,400 $1,962 $1,400 $4,994 $1,000 $1,077 $1,500 $65 $250 $130 $900 $1,049 $3,500 $1,061 $3,500 $5,925 $20,000 $10,258 $25,000 $3,331 $5,300 $5,274 $5,775 $25,382 $700 $0 $1,000 $4,650 $4,650 $4,650 $7,838 $109,055 $119,950 $97,461 $125,863 $4,524 $2,233 $2,225 $0 $4,524 $2,233 $2,225 $0 $22,802 $5,000 $3,268 $0 $22,802 $5,000 $3,268 $0 $272,774 $303,694 $265,248 $302,611 $1,251,455 $1,850,893 $1,460,633 $2,303,226 120 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 PERSONNEL SCHEDULE - STREET MAINTENANCE POSITION TITLE Public Works Director Budget Resource Manager Administrative Coordinator Deputy Public Works Director Project Manager Assistant City Engineer Construction Manager Surveyor Assessments Coordinator Engineering Tech Clerk II Superintendent Foreman Maintenance & Repair clothing allowance cross fund budget/step/ lonegevity Subtotal PAYROLL TAXES Total line item 110 FTE BUDGET FY09/10 0.05 $4,519 0.05 $2,990 0.15 $6,749 0.10 $6,878 0.25 $15,921 0.05 $3,434 0.50 $27,301 0.30 $16,443 0.20 $8,958 0.20 $6,874 0.20 $6,226 0.50 $29,169 1.00 $40,278 8.75 $311253 $1,500 $10,000 12.30 $498,493 $76,031 PERSONNEL SCHEDULE - TRAFFIC SYSTEM MAINTENANCE $574,523 FTE BUDGET POSITION TITLE FY09/10 Foreman 1.00 $51,052 Maintenance & Repair 1.50 $62,463 pager pay/clothing allowance $5,240 step longevity $2,500 2.50 $121,254 Subtotal $18,991 PAYROLL TAXES $140,245 Total line item 110 121 GAS TAX FUND: 2420-421430240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH REVENUE 335040 Gas Tax Apportionment 371010 Interest Total Revenue TOTAL AVAILABLE EXPENDITURES Street Department ENDING CASH CASH ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $397,656 $413,225 $410,396 $405,689 $342,226 $14,643 $354,677 $6,000 $354,677 $8,109 $360,000 $5,000 $356,869 $360,677 $362,786 $365,000 $754,525 $773,902 $773,182 $770,689 $344,129 $567,700 $367,493 $568,700 $410,396 $206,202 $405,689 $201,989 Section 15-70-101 MCA requires the State to allocate gas tax revenues to cities, towns and counties. One-half of the city's allocation is based on population and one-half on street and alley mileage. The funds may be used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys. The funds cannot be spent for equipment purchases. 122 GASTAX FUND: 2420421-43 0240 Materials and Services Capital Outlay EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $289,563 $486,300 $298,016 $506,023 $56,712 $81,400 $69,477 $62,677 $346,275 $567,700 $367,493 $568,700 PROGRAM DESCRIPTION Funds received from Gas Tax will be used to support the street and alley maintenance/construction program. This program is accomplished by prioritizing construction and maintenance projects through the use of the pavement management infonnation system. FY 2010 BUDGET OBJECTIVES Line Item Detail: 354 Contract Services - $100,000 Striping City streets Increased $50,000 - We have added over 23 miles of streets to our road system in the last 5 yrs which has dramatically lincreased our striping costs. 368 Overlay & Chipseals - $251,530 Carryover $151,530 / New Appropriation $100,000 533 Equipment Rental - $5,000 Increased $4,000 for 4 weeks rental of a dura patcher. 956 Sidewalk Replacement - Carryover $12,677 New Appropriation $25,000 $37,677 - (includes carryover) To be used for a matching program to assist homeowners with replacing bad sidewalks. 957 Alley Paving - $25,000 Pave approximately 10 alleys a year and overlay existing alleys with remaining funds. FY 2009 BUDGET ACCOMPLISHMENTS 50150 Sidewalk Replacement Program - A total of 13 residents participated in the program, replacing 3.3 blocks. Handicapped Ramp Upgrades - A total of 3 hazardous handicapped ramps were replaced and upgraded to current Standards. Paved 10 alleys - 4 on the east north side and 6 on the east side (includes alley behind City Hall). Striped approximately 43,795 linear ft of City streets and 5,469 sq ft of pavement markings. Chip sealed 89 blocks of City streets. 123 GASTAX FUND: 2420-421-430240 1 ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 430240 Materials and Services -Streets 231 Gas & Oil $27,593 $35,000 $25,730 $35,000 344 Natural Gas $2,095 $5,500 $1,553 $2,500 354 Contract Services -striping $41,301 $50,000 $48,373 $100,000 360 Contract Services/Snow remove & Constr. Support $1,095 $17,000 $18,520 $21,793 368 Overlays & Chipseals $150,132 $300,000 $148,470 $251,530 369 Radio Maintenance $0 $300 $0 $700 452 Gravel $1,451 $4,000 $852 $4,000 453 Materials -Contract Preparation $0 $5,000 $0 $5,000 471 De-icer/Road Oil $26,690 $38,000 $26,311 $50,000 472 Asphalt $34,214 $25,000 $23,204 $25,000 473 Crack Sealing Material $4,992 $5,000 $5,003 $5,000 533 Equipment Rental $0 $1,500 $0 $5,500 Total Materials & Services Streets $289,563 $486,300 $298,016 $506,023 430234 Sidewalks / Alleys: 956 Sidewalk Construction $36,723 $48,900 $36,223 $37,677 957 Alley Paving $19,989 $32,500 $33,254 $25,000 Total Capital $56,712 $81,400 $69,477 $62,677 Total $346,275 $567,700 $367,493 $568,700 124 Street Department Stimulus Funds FUND: 2990-421-430240 BEGINNING CASH 10100 CASH REVENUE 331190 State HB645 Stimulus TOTAL AVAILABLE EXPENDITURES 950 Street Improvements ENDING CASH CASH BUDGET FY09/10 $0 $342,000 $342,000 $342,000 en Money received will be used to supplement the chipseal and overlay, and the pavement maintenance projects for FY 09-10. 125 T. AIR & CONGESTION GRANT FUND: 2825 ... STREET....421....FUNCTION.... 430240 BUDGET FY09/10 BEGINNING CASH CASH: Operating $0 REVENUES 331055 MACI Grant for Sweepers $138,812 383012 Transfer from Street Maintenance (match) $21,188 Total Revenue $160,000 TOTAL AVAILABLE $160,000 940 CAPITAL EQUIPMENT -street sweeper $160,000 ENDING CASH CASH: Operating $0 PROGRAM DESCRIPTION The MACI grant is a program to help solve Air Quality problems. WK111[I 1111 1W7lT:� The State has approved requests for equipment purchased through the Montana Air Quality Initiative (MACI) grant. The City of Kalispell was approved for one sweeper. The sweeper will replace one 1994 sweeper. The buget includes the 13.4% match. 126 LIGHT MAINTENANCE FUND: 2400-410-430263 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: REVENUES 363010 Maintenance Assessments 363040 Penalty & Interest 383010 Operating Transfer from 2401 TOTAL AVAILABLE EXPENDITURES Street Lighting ENDING CASH 10100 CASH: ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $117,435 $117,269 $117,269 $131,922 $204,809 $867 $217,860 $1,000 $4,548 $207,424 $981 $4,548 $224,000 $800 $0 $205,676 $223,408 $212,953 $224,800 $323,111 $340,677 $330,222 $356,722 $205,842 $248,530 $198,300 $248,174 $117,269 $92,147 $131,922 $108,548 127 LIGHT MAINTENANCE FUND: 2400-410-430263 w 0113 ' � . � ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $6,529 $34,103 $21,399 $39,937 Materials and Services $181,580 $198,027 $160,971 $193,677 Debt Service $17,733 $16,400 $15,930 $14,560 $205,842 $248,530 $198,300 $248,174 PROGRAM DESCRIPTION The Street Lighting District is provided to improve visibility during darkness and to promote safe and efficient use of street facilities. This is accomplished by reducing pedestrian accidents at night, by reducing vandalism, and by reducing other crimes. Budget provides for payment of electricity for City street lights. FY 2010 BUDGET OBJECTIVES Line Item Detail: Debt Service - $14,000 Principal, $560 Interest FEC - Light Replacement Program - Final year of 5 year debt schedule. 128 LIGHT MAINTENANCE FUND: 2400-410-430263 Personal Services: 110 Salaries 153 Health insurance 155 Retirement EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 FrE 0.1 0.6 0.6 0.6 $4,973 $25,110 $16,256 $30,181 $1,257 $7,402 $4,150 $7,922 $299 $1,591 $993 $1,833 $6,529 $34,103 $21,399 $39,937 Materials and Services: 244 Lighting Supplies 341 Electricity 360 Repair & Maint Services 522 Administrative Transfer Total M & S Debt Service: internal loan repayment Principal -5 year -final pymt Interest -4% Total Debt Total $12,241 $13,200 $6,993 $13,000 $137,341 $150,000 $138,648 $145,000 $23,035 $28,000 $8,503 $28,000 $8,963 $6,827 $6,827 $7,677 $181,580 $198,027 $160,971 $193,677 $15,000 $15,000 $15,000 $14,000 $2,733 $1,400 $930 $560 $17,733 $16,400 $15,930 $14,560 $205,842 $248,530 $198,300 $248,174 129 FUND: 2400-410-430263 PERSONNEL SCHEDULE POSITION TITLE Assessments Coordinator Maintenance & Repair Pager Pay/Clothing Allowance/Longevity /Step Increases per Contract Subtotal PAYROLL TAXES Total line item 110 FTE BUDGET FY09/10 0.10 $4,479 0.50 $18,949 $2,500 0.60 $25,927 $4,254 $30,181 130 SIDEWALK & CURB CONSTRUCTION FUND: 4290-410-430234-937 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: REVENUES 381004 Proceeds S & C Warrants 373017 Owner Contribution Total Revenue TOTAL AVAILABLE 937 Sidewalk Construction Costs ENDING CASH ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $0 $0 $0 $0 $14,673 $50,000 $8,553 $25,000 $14,673 $50,000 $8,553 $25,000 $14,673 $50,000 $8,553 $25,000 $14,673 $50,000 $8,553 $25,000 10100 CASH: $0 $0 PROGRAM DESCRIPTION The sidewalk and curb construction fund is used to record expenditures for replacing sidewalks and curbs which residents request or which the City orders in. The costs are paid for by the property owner. They are billed for the cost of construction plus 5% for administration. The property owner can have the cost put on the tax notice for a period of 8 years. The City sells sidewalk and curb warrants for the amount of the assessment. The sidewalk and curb construction fund appropriations have been changed due to the implementation of the matching program. This gives us budget authority to sell sidewalk & curb warrants. $0 $0 131 WATER FUND(Operations & Billing) FUND: 5210-447-430550 PROJECTED t , BEGINNING CASH 10100 Operating 10120 Impact Fees 10125 Meter Replacement 10107 Capital Improvement Reserve -target $300,000 10127 Emergency Reserve -target $100,000 Adj. to Cash/ a/r & Bond Reserves REVENUES 343210 Metered Water Sales 343230 Meter Replacement Fee 343225 Impact Fees -cash 343260 Misc.-Installation/Reconnect/rower Rent 23105 Revenue Bond 2007 issue - (refinance + new) 371010 Interest Earnings Interest Earnings - Impact Fees Inv. Acct. Total Revenue Total Available EXPENSES Water Department Billing Facilities =M & O, debt service, depreciation capital outlay from operating funds from impact fees from meter replacement funds Bonded projects Total All Departments add back depreciation ENDING CASH 10100 Operating 10120 Impact Fees 10125 Meter Replacement 10107 Capital Improvement Reserve -target $300,000 10127 Emergency Reserve -target $100,000 Total cash Impact fees pledged to pay debt service; $100,000 ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $1,446,386 $1,858,159 $1,858,159 $2,193,714 $2,853,990 $1,085,218 $1,085,218 $676,427 $115,314 $170,189 $170,189 $218,390 $120,000 $150,000 $150,000 $180,000 $80,000 $100,000 $100,000 $100,000 ($25,703) ($18,019) $4,589,987 $3,363,566 $3,345,547 $3,368,531 $2,481,209 $2,480,000 $2,395,832 $2,400,000 $90,137 $90,000 $94,024 $90,000 $430,330 $430,000 $276,291 $300,000 $151,076 $35,000 $72,713 $50,000 $1,500,000 $0 $0 $0 $125,273 $70,000 $94,396 $70,000 $143,164 $30,000 $37,292 $20,000 $4,921,189 $3,135,000 $2,970,548 $2,930,000 $9,511,176 $6,498,566 $6,316,095 $6,298,531 $153,468 $181,399 $159,048 $196,794 $2,804,826 $2,666289 $2,740,631 $2,933,826 $0 $291,250 $54,688 $878,560 $2,184,072 $798,310 $622,374 $240,000 $56,658 $65,000 $45,823 $105,000 $1,500,000 $0 $0 $0 $6,699,024 $4,002,248 $3,622,564 $4,354,180 $555,000 $500,000 $675,000 $700,000 $1,858,159 $1,874,221 $2,193,714 $1,474,534 $1,085,218 $646,908 $676,427 $656,427 $170,189 $195,189 $218,390 $203,390 $150,000 $180,000 $180,000 $210,000 $100,000 $100,000 $100,000 $100,000 $3,363,566 $2,996,318 $3,368,531 $2,644,351 132 WATER E I N FUND: 5210-447-430550/560 ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $836,425 $908,588 $924,172 $939,705 Maintenance & Operations $629,895 $748,153 $626,073 $782,216 Debt Service $523,330 $509,548 $515,386 $511,905 Capital Outlay $126,796 $291250 $54,688 $878,560 Capital Outlay -Bonded $1,500,000 $0 $0 $0 Capital Outlay -Impact Fee Investment funds $2,184,072 $798,310 $622,374 $240,000 Capital Outlay -Meter Funds $56,658 $65,000 $45,823 $105,000 Depreciation Expense $555,000 $500,000 $675,000 $700,000 $6,412,176 $3,820,849 $3,463,516 $4,157,386 PROGRAM DESCRIPTION The water facilities budget accounts for the costs associated with providing safe, potable and palatable water for the needs of the domestic, institutional, industrial and commercial consumers and to provide adequate pressure and flow to meet fire fighting and irrigation needs. Maintenance of the five wells and Noffsinger Spring as water sources along with maintenance of the distribution system, storage facilities, fire hydrants, valves, meters and related controls is an integral part of the function of this department. This budget is responsible for pumping and treating millions of gallons annually. 133 FUND: 5210-447-430550/560 FY 2010 BUDGET OBJECTIVES - con't. Line Item Detail: Water Fund 110 Personal Services - Increased .20 FTE Added 20% of a part time Engineering Technician to support engineering, mapping and surveying functions. Highly skilled engineering technical support has become critical for efficient operations. The existing Engineering Technician position has been unfilled for several years. For the past several years we have been unable to staff a temporary position using the FVCC intern program due to a lack of interest by the student population. In 2008 we resorted to a part time person from a temp agency. This person has proved to be exceptionally skilled at the multiple computer -based systems used in Public Works. The contracted service cost of this support is greater than the permanent -part-time cost. 218 Equipment (Non Capital) - $8,475 $1,200 - Gas Pressure Washer $675 -Magna Tra Locator $1,700 - 30" Snow Blower $3,000 - Truck/Floor Mount Jib Crane $1,000 - Combination Pipe & Bench Vices $300 - Weed Eater $600 - Misc Replacements 226 Chlorine & Chemicals - $25,000 Increase of $3,000 needed due to the increased cost of chemicals. Truck/Floor Mount Jib Crane 354 Contract Services - $65,000 (reduced $10,000) This line item covers the cost of annual contracts, i.e., U-dig fees, generator testing and maintenance, coveralls, estimated system repairs, and temporary help. Reduced the line item by $10,000 for the temporary part time Engineering Technician position previously paid through a temp agency that was moved to the salary line item as a permanent part time position, increasing salaries by $10,000 and reducing contract services by $10,000. 355 Contract Services - Aerial Mapping - $3,000 $3,000 - (25%) - An examination of the large utility wall maps shows that because of our rapid growth, the mapping imagery is out of date in terns of showing the newer subdivision areas. The surveys and topographic mapping does not need updating, only the map imagery. Cost shared w/Storm, Sewer, Spec. St. - Total Cost $12,000. 134 FUND: 5210-447-430550/560 FY 10 BUDGET OBJECTIVES - con't. Line Item Detail: continued 356 Consultants — $35,000 Water Rights Review - $30,000 The City is constantly annexing new property into the City. Many of these properties have water rights associated with them. These water rights can have great potential value to the City. This budget items provides funds for water rights analysis of individual properties when annexation is requested. Valuable water rights may be transferable to the City so that they do not impede the City's long-term ability to provide service to the annexed property. Water Modeling - $5,000 As new development occurs, the Public Works Department has a consultant update the water model to reflect this additional system demand. This model update allows the City to monitor changes in remaining capacity. The Public Works Department uses this updated information to prioritize and schedule capital projects. 369 Radio Maintenance - $2,450 Jan. 1, 2012 the FCC will be making a change to the FCC bandwidth making all of our narrowband frequency radios obsolete. The water division has approximately 10 radio that will need to be replaced. The plan is to replace approximately three radios next year. 422 Hydrants - 34,000 Increase of $8,000 for purchase of twenty (20) backflow preventers for fire hydrant meters. We currently do not have any backflow devices on our fire hydrant meters. They will provide protection to the public water supply against contaminants from contractor use and other sources from hydrant use. Capital Outlay 940 Machinery & Equipment - $55,000 $6,000 - Lawn mower /Currently pay $5,600 annually in contract services for mowing. Purchase of a mower would pay for itself in little over a year and save a substantial amount of money long term. $40,000 - 1 ton 4x4 crew cab truck w/service body $9,000 - Fold Down Side Dump Body 950 I ith Street East Water Main (Prj. #W-EX-19) -Carryover $156,000 This project would replace the existing 2" copper line between 8th Ave. East at I Ith St. East and Woodland Drive at I Ith St. East with an 8" diameter man. In addition, the 2" copper line between I Ith St. East at Woodland and 9th St. East at Woodland and the 4" line between 9th St. East at Woodland and 8th St. East at Woodland would be abandoned and new service taps would be provided to the residences now being supplied by the undersized water line. There is an existing 8" diameter water main along Woodland Avenue between 8th St. East and 11 th St. East. 951 Security System Upgrades - Carryover $32,000 Install an advanced well and storage security system to meet state and federal vulnerability assessment standards and install data trend graphs to monitor and operate each well site. 135 FUND: 5210-447-430550/560 FY 2010 BUDGET OBJECTIVES - con't. Line Item Detail: continued Capital Outlay Cont. 954 US 93 S. Bypass Utility Relocation Design - $30,560 Montana Department of Transportation has informed the City that Federal Stimulus funding allows the State to let construction contracts in the fall of 2009 for parts of the Kalispell Bypass between US 93 at Gardners to US 2 near Bojangles. This unanticipated acceleration of the Bypass construction schedule requires the City take immediate steps to relocate its water and sewer utilities near the Foy's Lake Road interesection and the US 2 intersection. These funds cover the design costs for this work. 956 Upper Zone/Lower Zone Interconnection - Carryover $40,000 This project would install a pressure relief/pressure sustaining valve near the intersection of Three Mile Drive and Meridian Road. The upper water zone piping and the lower water zone piping are within 15 feet of each other at this location. The upper zone water pressure at this location is approximately 85 psi with the lower zone water pressure at approximately 35 psi. With the addition of the 2 million gallon storage tank on the west side of the city, this would allow the system to boost the pressure in the lower zone at this location to about 50 psi. The valve would shut if the upper zone pressure in this area dropped to a determined low pressure. 958 Loop Projects - $335,000 $188,000 - Install an eight inch water main in West Colorado Street eastward from 50i Ave. WN to U.S. Highway 93 thence along the highway to W. Utah Street. This area has no fire protection. Fire hydrants will be installed at appropriate locations along this water main (W-EX-28). $147,000 - First Avenue EN north of Arizona east of North Main Street is currently provided water service with a two inch water pipe. This piping is inadequate for providing water service and provides no fire protection. An eight inch water main with fire hydrant will be installed to provide adequate fire protection to this area. An eight inch water main will be installed in First Avenue EN from East Arizona Street to North Main Street (W-EX-30). This project will be combined with W-EX-132). 961 Replace Undersized Piping (E. Arizona & 1st Ave. EN) - $195,000 First Avenue EN north of Wyoming, south of Arizona and east of North Main Street, is currently provided water service with a four inch water pipe. This piping is undersized for adequate fire protection. An eight inch water main with fire hydrant will be installed to provide adequate fire protection to this area (W-EX-132). This project will be combined with W-EX-30). 962 lst Ave. E. & Idaho Street Crossing - $35,000 In 2008 a leak surfaced at this location. The City crews and the City's contractor excavated in the eastbound lane in Hwy 2 with the intent of repairing the waterline. The leak was more extensive than expected and would have required a much larger excavation into Hwy 2. The City isolated the section of line and moved a fire hydrant to an adjacent line. Several options were considered including a total excavation across Hwy 2. The most feasible and cost effective solution appears to be a directional drill across Hwy 2. The leaking line will be abandoned and a new line will be installed without further excavation in the Hwy 2 right-of-way. 136 WATER OPERATIONS FUND: 5210-447-430550/560 FY 2010 BUDGET OBJECTIVES - con't. Line Item Detail: continued Capital Outlay - Impact Fee Funds 930 Contract Main Upsize - $100,000 Funds required for small city requested upsizing of private development infrastructure. 941 Meters (new services) - $65,000 Meters provided for new hook-ups. 953 Develop Water Supply for Section 36 Well - $75,000 This project includes pump testing the existing well to determine drawdown and feasible pumping rates. The project also includes the time and materials necessary to prepare a water right change application. FY 2009 BUDGET ACCOMPLISHMENTS Operated and maintained 125.2 miles of water mains, 4 water storage tanks, 8 water wells, and I groundwater spring. Added 99 new fire hydrants to the system, replaced 13 fire hydrants, and repaired 17 fire hydrants. Added 64,043 linear feet of new water main to City system. Replaced 299 old water meters in our system and installed 262 new water meters. Installed 22 new water main taps, repaired 29 service lines, 9 main breaks, 2 gate valves, and 15 curb boxes. Completed Buffalo Hills Waterline Replacement project. Completed the 2.0 million gallon Sheepherder's Hill Water Storage Tank and West View Well construction projects. The Security System Upgrade (in-house) project is near completion. Installed sand separator systems at Grandview and Old School Station Well sites. Installed chlorine analyzer systems at four well sites. Equipment purchases included a Tandem Dump Truck, equipment trailer, and wacker compactor. Three employees became certified in backflow prevention; a difficult certification to acquire. Our newest employee passed the Water Operator's Course and became a licensed Water System Operator. Responded to several hundred Utility Location Requests. Performed routine cleaning and exercising of valves in the system. 137 WATER OPERATIONS FUND: 5210-447-430550 Personal Services: FTE'S EXPENSE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 13.20 13.75 13.75 13.95 110 Salaries & Wages $643,825 $697,043 $715,733 $717,372 121 Overtime/CallOuts $19,393 $20,500 $17,156 $20,500 153 Health Insurance $133,818 $148,042 $147,173 $156,754 155 PERD $39,389 $43,003 $44,110 $45,079 Total Personal Services $836,425 $908,588 $924,172 $939,705 Maintenance & Operations: 210 Office Supplies $420 $300 $317 $400 213 Small Office Equip $3,941 $1,000 $155 $1,000 214 GIS/GPS Supplies $1,305 $5,000 $2,575 $5,000 215 Computer Supplies & Support $369 $3,000 $1,631 $3,000 216 Computer Equipment $1,552 $5,000 $4,833 $5,000 218 Equip. (Non Capital) $10,205 $8,800 $8,843 $8,475 221 Safety Equip & Supplies $2,540 $6,000 $5,084 $2,500 224 Janitorial Supplies $722 $800 $849 $800 226 Chlorine & Chemical $21,295 $22,000 $23,953 $25,000 229 Other Supplies $789 $1,500 $822 $1,500 231 Gas & Oil $32,802 $38,000 $24,028 $38,000 241 Consumable Tools $2,561 $2,500 $2,745 $2,500 312 Postage $1,955 $2,500 $647 $2,500 320 Printing $4 $2,000 $0 $2,000 335 Membership & Dues $998 $1,200 $899 $1,200 336 Public Water Supply Fee $15,286 $19,000 $16,091 $19,000 341 Electricity $135,849 $142,000 $136,394 $142,000 342 Water/Sewer $496 $500 $375 $500 344 Natural Gas $14,499 $16,000 $12,690 $ I6,000 345 Communications $6,756 $8,000 $7,385 $8,000 349 Lab Services $21,899 $35,500 $23,488 $35,500 353 Auditing $3,000 $3,000 $3,000 $3,000 354 Contract Services $45,824 $75,000 $58,210 $65,000 355 Contract Services - Aerial Mapping $131 $0 $0 $3,000 356 Consultants -Water Rights Acquisition / Water Modeling $3,466 $30,000 $46,715 $35,000 con't. 138 WATERE I 5210-447-430550 EXPENSE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Maintenance & Operations -continued: 357 Facility Plan FY08/Rate Study FY09 $22,874 $10,000 $0 $10,000 358 Impact Fee Study/ Review Impact Fees FY09 $8,303 $5,000 $4,006 $5,000 360 Repair & Maintenance $0 $7,000 $0 $7,000 362 Equipment Maintenance $2,564 $4,000 $3,181 $4,000 363 Office Equip Maintenance $0 $200 $0 $200 366 Building Maintenance $16,829 $20,000 $11,587 $20,000 369 Radio Maintenance $1,023 $350 $293 $2,450 373 School & Travel $9,321 $6,500 $6,244 $6,500 380 Training Materials $0 $500 $104 $500 388 Medical/DrugTesting $773 $750 $1,060 $800 395 Equipment Rental $194 $1,500 $0 $1,500 410 Construction Materials $26,019 $30,000 $30,575 $30,000 422 Hydrants $34,748 $26,000 $17,888 $34,000 423 Materials - Mains $11,419 $12,000 $7,571 $12,000 424 Materials - Service lines $4,052 $7,000 $2,877 $8,000 425 Materials - Wells/Pumps $35,569 $36,000 $17,777 $36,000 510 Property & Liability Ins. $26,102 $30,000 $28,692 $38,000 512 Uninsured loss -deductible $2,331 $4,000 $2,731 $4,000 513 Uninsured loss -Goodwill Expenditures $0 $7,500 $0 $7,500 521 Central Garage Transfer $8,500 $8,500 $8,500 $8,500 522 Administrative Transfer $63,705 $76,281 $76,290 $90,156 528 Data Processing Transfer $13,036 $18,697 $18,697 $20,897 532 Office Rent $7,750 $6,275 $6,275 $7,838 810 Bad Debt Expense $6,119 $1,500 ($4) $1,500 Total Maintenance & Operations $629,895 $748,153 $626,073 $782,216 490200 Debt Service- ALL BONDS & LOANS: 610/620/630 Principal, Interest, fiscal fees $523,330 $509,548 $515,386 $511,905 CAPITAL OUTLAY Capital Outlay: Operating 933 Engineering Analysis rehabilitate Grandview Well #2 934 FY 08 Replc. Wtr. Main (Golf Course) $33,105 $0 $0 $0 $100,275 $0 $0 $0 con't. 139 WATER OPERATIONS 5210-447-430550 EXPENSE DETAIL Capital Outlay: Operating Cont. 940 Equipment 944 Vehicles 950 11th St.E Water Main 951 Security System Upgrades 954 US 93 S. Bypass Relocation Design 956 Upper Zone/Lower Zone Interconnection 958 Loop Projects 961 Replace undersized piping (E. Arizona & 1st Ave. EN) 962 1 st Ave E. & Idaho Street Crossing Subtotal capital from operating fund 430553 Capital Outlay -Bonded 000 BOND RESERVE REQUIREMENT 956 Upper Zone Water Tank (Bond) 957 Upper Zone Production Well (Bond) Subtotal capital for bond proceeds 430555 Capital Outlay -Impact Fee Funds 941 Meters (new services) 930 Contract Main Upsize (Impact fee inv. Acct) 953 Develop Water Supply for Section 36 Well 956 Upper Zone Storage & Production Subtotal capital from Impact Investment fees 430550 Capital Outlay -Meter Funds 948 Meters -Replacement $ subtotal Total Capital Outlay 510400 Depreciation 831 Depreciation expense Total Water Facilities ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $99,012 $37,000 $32,338 $55,000 $27,784 $26,250 $22,350 $0 $0 $156,000 $0 $156,000 $0 $32,000 $0 $32,000 $0 $0 $0 $30,560 $0 $40,000 $0 $40,000 $0 $335,000 $0 $195,000 $0 $35,000 $126,796 $291,250 $54,688 $878,560 $118,351 $0 $0 $0 $881,649 $0 $0 $0 $500,000 $0 $0 $0 $1,500,000 $0 $0 $0 $13,867 $100,000 $40,194 $65,000 $70,028 $125,000 $8,882 $100,000 $0 $0 $0 $75,000 $2,100,177 $573,310 $573,298 $0 $2,184,072 $798,310 $622,374 $240,000 $56,658 $65,000 $45,823 $105,000 $3,867,526 $1,154,560 $722,885 $1,223,560 $555,000 $500,000 $675,000 $700,000 $6,412,176 $3,820,849 $3,463,516 $4,157,386 140 WATER BILLING FUND: 5210-447-430560 Personal Services Materials and Services EXPENSE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $93,303 $112,858 $89,385 $120,836 $60,165 $68,541 $69,663 $75,958 $153,468 $181,399 $159,048 $196,794 PROGRAM DESCRIPTION The City bills customers for water service on a bi-monthly schedule. The administrative fee effective July I st, 2007, is $3.75 per billing period. FY10 BUDGET OBJECTIVES Anticipate assisting with rate study. Anticipate upgrade of Utility Billing software to web based programs by ADG, our software vendor. Postage/Other Billing Cost-$25,000 Increased customer base, rising cost of mail service. Office Rent-$7,838 Office rent to go toward debt service for new City Hall building. FY09 BUDGET ACCOMPLISHMENTS Water customers can choose to have their bills paid automatically out of their bank account. Auto pay or on-line credit/debit card payment is now used by approximately 15% of customer. Electronic scanning and deposits of all checks with interface to customer accounts was implemented this year. 141 WATER BILLING FUND: 5210-447-430560 Personal Services: FTE's 110 Salaries & Wages 153 Health Insurance 155 PERD Total Personal Services Maintenance & Operations: 210 Office Supplies/f imiture 218 Computers & supplies 335 Memberships & Dues 353 Auditing 354 Contract Services 355 Postage/Other Billing Costs 373 School & Travel 522 Administrative Transfer 528 Data Processing Transfer 532 Rent Total Maintenance & Operations Total Water Billing ACTUAL BUDGET ACTUAL BUDGET FY07/08 FYO8/09 FY08/09 FY09/10 2.00 2.00 2.00 2.00 (.5 vacant) (.5 vacant) (.5 vacant) $75,512 $89,255 $71,329 $91,459 $13,040 $17,935 $13,608 $23,486 $4,751 $5,668 $4,448 $5,891 $93,303 $112,858 $89,385 $120,836 $3,754 $500 $0 $500 $915 $3,000 $1,366 $3,000 $153 $350 $285 $350 $1,250 $1,500 $1,500 $1,500 $3,523 $7,500 $7,803 $7,500 $21,400 $22,000 $24,767 $25,000 $617 $1,200 $973 $1,200 $5,008 $5,795 $6273 $6,173 $15,795 $21,196 $21,196 $22,897 $7,750 $5,500 $5,500 $7,838 $60,165 $68,541 $69,663 $75,958 $153,468 $181,399 $159,048 $196,794 142 WATERFUND 5210447-49OXXX DEBT SERVICE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 REVENUE BONDS 490250 Debt Service-2001 WRF Loan - 4% (Main & Idaho Project) 610 Principal $34,000 $35,000 $35,000 $36,000 620 Interest $23,100 $21,740 $21,740 $20,000 630 Fiscal Agent Fees $350 $0 $350 490204 Debt Service-2004 Revenue Bond:( includes Refunding 1996)(Hwy 93 S) 610 Principal $135,000 $140,000 $140,000 $140,000 620 Interest $60,133 $56,083 $56,083 $51,535 630 Fiscal Agent Fees $300 $350 $300 $350 490206 Debt Service-2007 WRF loan 3.75% A Refunding BOI loans meters & hydrants 610 Principal $175,159 $145,000 $145,000 $151,000 620 Interest $48,273 $41,475 $41,463 $35,985 630 Fiscal Agent Fees $8,150 $350 $0 $350 490206 Debt Service-2007 WRF loan 3.75% B Water Reservoir project 610 Principal $0 $20,000 $21,000 $22,000 620 Interest $39,215 $54,800 $54,800 $53,985 630 Fiscal Agent Fees $200 $0 $350 GRAND TOTAL $523,330 $515,348 $515,386 $511,905 143 WATER OPERATIONS FUND: 5210-447-430550/560 PERSONNEL SCHEDULE -OPERATIONS POSITION TITLE Public Works Director Budget Resource Manager Administrative Coordinator Deputy Public Works Director Project Manager Assistant City Engineer Construction Manager Water Resource Manager Maintenance and Construction Superintendent Surveyor Clerk Engineering Tech Water Operations Superintendent Foreman Maintenance & Repair clothing allowance Longevity/Step Increases per Contract Subtotal PAYROLL TAXES Total line item 110 POSITION TITLE Finance Director Assistant Finance Director Administrative Coordinator Water Clerk (vacant.5) Meter Reader temp -fill in Subtotal PAYROLL TAXES lm1frr4 :,�[[f FTE BUDGET FY09/10 0.30 $27,117 0.20 $11,960 0.10 $4,500 0.20 $13,756 0.15 $9,553 0.25 $17,169 0.50 $27,301 0.20 $13292 0.25 $14,585 0.40 $21,924 0.20 $6,226 0.20 $6,874 1.00 $58,026 2.00 $81,724 8.00 $305,892 $2,200 $3,862 13.95 $625,959 $91,413 PERSONNEL SCHEDULE -BILLING $717,372 FTE BUDGET FY09/10 0.15 $11,905 0.25 $16,365 0.10 $4,500 1.00 $30,088 0.50 $16,965 $3,000 2.00 $82,822 $8,636 $91,459 144 SEWER- SANITARY OPERATIONS, BILLING, WASTEWATER TREATMENT FUND: 5310 BEGINNING CASH 10100 Operating 10124 *** WWTP Impact Fee Inv. Account 10125 ** WWTP EquipmentRepl/Evergreen 10126 * * * * Sewer replacement 10123 * SANITARY sewer Impact Fee Inv. Account Adjmts to Cash (comp abs., receivables, bond reserv) REVENUES 343310 SEWER SERVICE -billed 343335 *** Impact Fee/Hookup-WWTP (10124) 343330 * Impact Fee/Hookup-Sewer (10123) 371010 Interest -operations ** Interest-WWTP/Evergreen (10125) *** Interest-WWTP capital improvement (10124) * Interest -Sanitary Impact Fee Invest. Acct. (10123) 343360 Misc. 343365 Latecomer Admin. Fees WWTP bonding -DNRC Total Revenue Total Available EXPENSES Billing Costs SANITARY Operations/capital & debt ****Sewer replacement (10126) * from impact fee account (10123) WWTP operating/capital & DEBT *** from capital impact fee funds & bond (10124) **from Evergreen repl. Funds (10125) Total Expenses Add depreciation to cash ENDING CASH 10100 Operating 10124 *** WWTP Impact Fee Inv. Account 10125 ** WWTP Equipment Repl/Evergreen 10126 **** Sewer equip. replacement (fund $130,000 -FY 10) 10123 * SANITARY Impact Fee Inv. Account ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $1,501,243 $1,052,538 $1,052,539 $727,324 $3,022,510 $3,418,894 $3,418,894 $692,728 $2,714,342 $747,278 $747,283 $387,349 $247,169 $218,863 $218,863 $192,718 $1,699,348 $1,988,945 $1,988,945 $2,061,328 ($36,013) $0 $77,726 $0 $9,148,599 $7,426,518 $7,504,250 $4,061,447 $3,421,719 $3,600,000 $3,385,107 $3,450,000 $334,093 $350,000 $206,378 $246,000 $245,422 $250,000 $166,280 $175,000 $134,213 $45,000 $134,500 $100,000 $85,399 $25,000 $11,948 $10,000 $169,248 $50,000 $74,169 $15,000 $78,670 $50,000 $54,667 $40,000 $4,106 $1,500 $1,288 $1,000 $1,829 $2,000 $0 $850 $10,100,796 $3,979,616 $3,903,287 $0 $14,575,495 $8,353,116 $7,937,624 $4,037,850 $23,724,094 $15,779,634 $15,441,874 $8,099,297 $171,133 $188,768 $186,228 $172,382 $1,080,942 $1,544,365 $1,361,251 $1,433,760 $128,306 $198,750 $126,145 $40,000 $9,525 $625,000 $123,564 $575,832 $2,661,764 $3,282,697 $2,997,357 $3,259,929 $10,149,491 $7,424,179 $6,685,000 $375,071 $2,394,414 $845,795 $768,109 $533,000 $16,595,575 $14,109,554 $12,247,654 $6,389,974 $298,000 $812,951 $867,227 $919,375 $1,052,539 $139,440 $727,324 $163,103 $3,418,894 $316,069 $692,728 $353,657 $747,283 $268,434 $387,349 $283,724 $218,863 $120,113 $192,718 $152,718 $1,988,945 $1,638,975 $2,061,328 $1,675,496 $7,426,524 $2,483,031 $4,061,447 $2,628,698 Budget to fund debt service with Impact fee charges for $250,000 ( wwtp $225,000; sanitary $25,000) 145 SEWER - OPERATIONS FUND: 5310454-430620-630/45 5-430640 1 D►:14, 5112111 V 10 :1 smNammm ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $371,465 $441,360 $444,680 $462,257 Maintenance & Operations $238,547 $340,792 $322,447 $352,404 Capital Outlay $67,180 $186,000 $18,511 $13,400 Capital Outlay -Replacement Funds $128,306 $198,750 $126,145 $40,000 Impact Fee Investment Funds $9,525 $625,000 $123,564 $575,832 Debt Service $105,750 $105,213 $104,613 $105,700 Depreciation $298,000 $471,000 $471,000 $500,000 Amended $500,000 FY2009 $1,218,773 $2,368,115 $1,610,960 $2,049,593 PROGRAM DESCRIPTION It is the responsibility of the Sewer Maintenance Division to operate and maintain the sewer collection and transmission system. Maintenance procedures include jet rodding, flushing, TV inspection, mechanical and chemical cleaning methods as required. FY 2010 BUDGET OBJECTIVES Line Item Detail: SEWER FUND 110 Personal Services - Increased .20 FTE Added 20% of a part -time Engineering Technician to support engineering, mapping, and surveying functions. Highly skilled engineering technical support has become critical for efficient operations. The existing Engineering Technician position has been unfilled for several years. For the past several years we have been unable to staff a temporary position using the FVCC intern program due to a lack of interest by the student population. In 2008 we resorted to a part time person from a temp agency. This person has proved to be exceptionally skilled at the multiple computer -based systems used in Public Works. The contracted service cost of this support is greater than the permanent part-time cost. 146 SEWER - OPERATIONS FUND: 5310454-43063 0 Line Item Detail Cont.: Sewer Fund FY 2010 BUDGET OBJECTIVES Root Cutter 218 Equipment (Non Capital) - $5,500 $5,000 - Root Cutter - i _ a $500 - Misc Replacements 341 Electricity - $36,000 Increase of $4,000 due to the addition of seven new lift stations added to the system since 2008. 345 Telephone & Communication - $20,500 Increase of $3,000 due to an addition of seven new lift stations added to the system since 2008. 354 Contract Services- $22,100 (reduced $10,000) This line item covers the cost of annual contracts, i.e., U-dig fees, generator testing and maintenance, coveralls, estimated system repairs, and temporary help. Reduced the line item by $10,000 for the temporary part time Engineering Technician position previously paid through a temp agency that was moved to the salary line item as a permanent part time position, increasing salaries by $10,000 and reducing contract services by $10,000. 355 Contract Services - Aerial Mapping $3,000 $3,000 - (25%) - An examination of the large utility wall maps shows that because of our rapid growth, the mapping imagery is out of date in terms of showing the newer subdivision areas. The surveys and topographic mapping does not need updating, only the map imagery. Cost shared w/Storm, Water, Spec. St. - Total Cost $12,000. 356 Consultants - $15,000 The Department of Environmental Quality requires the City to maintain a record of sanitary sewer system capacity and demand. As new development occurs, the Public Works Department has a consultant update the sanitary sewer model to reflect this additional system demand. This model update allows the City to monitor changes in remaining capacity. The Public Works Department uses this updated information to prioritize and schedule capital projects. 369 Radio Maintenance - $1,000 Jan. 1, 2012 the FCC will be making a change to the FCC bandwidth making all of our narrowband frequency radios obsolete. The sewer division has approximately 6 radio that will need to be replaced. We plan on replacing approximately one radio next year. 147 FUND: 5310454-43063 0 FY 2010 BUDGET OBJECTIVES Line Item Detail Cont.: Sewer Fund Capital Outlay 954 US 93 S. Bypass Utility Relocation Design - $13,400 Montana Department of Transportation has informed the City that Federal Stimulus funding allows the State to let construction contracts in the fall of 2009 for parts of the Kalispell Bypass between US 93 at Gardners to US 2 near Bojangles. This unanticipated acceleration of the Bypass construction schedule requires the City take immediate steps to relocate its water and sewer utilities near the Foy's Lake Road interesection and the US 2 intersection. These funds cover the design costs for this work. Capital Outlay - Replacement Funds: 956 Replacement Pumps Lift Station #28 (Cottonwood) - Carryover $20,000 The existing pumps and controls in #28 (Cottonwood) do not function well, creating excessive maintenance at this station. The sewer crews have had to extract and clean the pumps on a bi-weekly basis for the past two years. The new pumps are sized to handle the solids and debris (that have caused much of the problem), and the controls will allow the pumps to function with an instant start and stop. The existing controls have a gradual start and stop that tends to allow debris to clog the impellers. The new pumps and controls are designed to avoid this problem. 960 Replacement Pump Lift Station #10 (W. Nicklaus)-$10,000 This lift station has two pumps that are close to 30 years old. We are replacing one of the pumps that stopped working and is not repairable. Capital Outlay - Impact Fee 955 Main & Lift Station Upsize - $75,832 (Carryover $25,832, New Appropriation $50,000) Funds required for small city requested upsizing of private development infrastructure. 957 Grandview Sewage Pump Station & Gravity Main Upgrade - Carryover $500,000 This project raises capacity of the existing Grandview sewage pumping station and downstream pipelines to assure uninterrupted wastewater services to the growing north and northwest sectors of Kalispell. The project includes new pumping equipment, control systems, larger pipeline to downstream, project engineering and construction management services. (Pd. #SEW43 & SEW44) 148 All ffliill, FUND: 5310454-43063 0 FY 2010 BUDGET OBJECTIVES Line Item Detail Cont.: Sewer Fund UNFUNDED Capital Outlay 950 2nd Street East Alley Slip Lining (between 4th & 5th Avenue) - & 3rd Alley West Slip Lining (between loth & llth Street) - $96,000 The 2nd St. E. slip lining will rehabilitate a deteriorated clay pipe sewer in a narrow alley. Replacement would be extremely difficult. Cracks have weakened the sewer and allowed roots to be a continuous maintenance problem. Lining the sewer is recommended to avoid difficult and costly reconstruction. TV inspections show that 3rd Alley West between loth & I lth street show that this portion of the main is also in poor condition and a good choice for slip lining. Combining these two projects ensures the best price possible. 958 By -Pass Pump Grandview Lift Station - $55,000 The Grandview lift station is considered a regional lift station due to the large area it serves. The bypass pump is the only means of keeping this station functional during any number of station failures, including pump failure, control failure and loss of manual override, backup power failure, and flooding of the control well. This bypass pump is a mobile unit, and would serve as backup for any one of the City lift stations. 959 Sanitary Liquid Disposal Site - $15,000 This is a structure located at the WWTP which will allow the City's sewer maintenance jet trucks to discharge the solid and liquid waste collected during sanitary sewer cleaning operations. The liquid waste will be treated in the WWTP. From time to time the solids (gravel, mud, sticks, debris, etc.) will be removed from the structure and placed with the other solid waste collected at the WWTP for off -site disposal. FY 2009 BUDGET ACCOMPLISHMENTS Operated and maintained 110.1 miles of gravity sewer mains, 19.6 miles of sewer force mains and 41 sewage lift stations. Added 54,779 linear feet of new sewer main and six sanitary lift stations to City's system.. Completed a sanitary sewer emergency main repair and manhole replacement on 5th Avenue East. Completed a storm main repair on Mt. Park Lane. City staff designed and completed construction on the Central School Underground Roof Drain System. Contracted replacement and repair of various manholes. Purchased a TV Camera Van and put into service. Made several sewer service line repairs within the City. Continued TV inspection of new construction. Continued regular cleaning of sewer mains, storm drains and pump station wet wells. Responded to several hundred Utility Location Requests. 149 SE - OPERATIONS FUND: 5310-454430630 Personal Services: FTE's 110 Salaries & Wages 121 Overtime 153 Health Insurance 155 Retirement - PERD Total Personal Services Maintenance & Operations: 210 Office Supplies 213 Small Office Equipment 214 GIS/GPS Equip/Supplies 215 Computer Software & Supplies 216 Computer Equipment 218 Equipment (Non Capital) 221 Safety Equip & Supplies 224 Janitorial Supplies 229 Other Supplies 231 Gas & Oil 241 Consumable Tools 312 Postage & Shipping / Printing 336 Licenses & Fees 341 Electricity 342 Water 344 Natural Gas 345 Telephone & Comm. 353 Auditing 354 Contract Services 355 Contract Services - Aerial Mapping 356 Consultants 357 Facility Plan FY08/Rate Study FY09 358 Impact Fee Study/Review Impact Fees FY09 362 Equipment Maintenance 366 Building Maintenance 369 Radio Maintenance 373 School & Travel 388 Medical Services 410 Construction Materials 425 Materials - Pumps/Lift Stations ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 6.05 6.70 6.70 6.90 $296,892 $344,018 $347,788 $364,781 $3,973 $8,500 $7,151 $6,500 $52,948 $67,381 $64,860 $68,379 $17,652 $21,461 $24,881 $22,597 $371,465 $441,360 $444,680 $462,257 $412 $300 $324 $450 $3,790 $1,000 $158 $500 $1,036 $3,000 $2,165 $2,000 $825 $5,000 $2,020 $2,000 $1,553 $4,000 $630 $2,500 $3,270 $4,500 $801 $5,500 $2,662 $1,500 $1,136 $900 $368 $800 $735 $600 $601 $1,000 $599 $800 $11,152 $14,500 $9,110 $14,500 $2,803 $2,500 $1,331 $1,200 $50 $750 $717 $750 $110 $350 $560 $450 $31,595 $32,000 $37,215 $36,000 $122 $175 $132 $175 $11,452 $11,500 $13,304 $12,500 $18,936 $17,500 $20,965 $20,500 $2,000 $2,000 $2,000 $2,000 $13,142 $30,000 $24,564 $22,100 $0 $0 $0 $3,000 $10,000 $9,018 $15,000 $20,660 $12,500 $0 $12,500 $8,303 $5,000 $4,512 $5,000 $6,332 $9,800 $5,812 $7,800 $1,298 $2,000 $452 $1,000 $65 $300 $270 $1,000 $2,910 $4,200 $1,603 $3,000 $728 $550 $806 $800 $10,960 $12,000 $5,746 $10,000 $10,259 $18,500 $13,433 $14,500 150 SEWER - OPERATIONS FUND: 5310454-430630 EXPENDITURE DETAIL ACTUAL FY07/08 BUDGET FY08/09 ACTUAL FY08/09 BUDGET FY09/10 Maintenance & Operations -continued: 510 Property& Liability Ins $6,000/$22,500 $14,852 $15,500 $15,726 $28,500 512 Uninsured loss/goodwill expenditures $14,612 $18,000 $48,727 $18,000 521 Central Garage Transfer $2,500 $2,500 $2,500 $3,000 522 Administrative Transfer $44,977 $50,294 $50,110 $54,771 528 Data Processing Transfer $9,224 $13,498 $13,498 $15,325 532 Office Rent $7,750 $6,275 $6,275 $7,838 535 Usage charge for 100,000 gallons-Trumble Creek $6,692 $25,000 $25,501 $25,000 810 Bad Debt expense $10 $2,500 ($8) $945 Total Maintenance & Operations $238,547 $340,792 $322,447 $352,404 Capital Outlay: 940 Machinery, Equipment & Vehicles $35,000 $18,511 $0 950 2nd St. E. & 3rd Ave. W. Alley Slip Lining $96,000 $0 $0 954 US 93 S. Bypass Utility Relocation Design $0 $0 $0 $13,400 957 Lift Station Improvements $67,180 $0 $0 $0 958 By -Pass Pump Grandview Lift Sta. #3 $55,000 $0 $0 Total Capital Outlay $67,180 $186,000 $18,511 $13,400 430633 Capital Outlay -Sewer Equip Replacement Fund (10126) 940 Machinery & Equipment, VEHICLES $22,704 $148,500 $121,634 $0 944 Vehicles $5,250 $4,511 $0 952 Manhole Rehabilitation & Replacement $15,015 $25,000 $0 $10,000 955 Replace Back-up Generators Lift Sta. #9 & #10 $90,587 $0 $0 $0 956 Replacement Pumps for Lift Station #28 (Cottonwood) $20,000 $0 $20,000 960 Replacement Pump for Lift Station #10 (W. Nicklaus) $10,000 Total Replacement Fund $128,306 $198,750 $126,145 $40,000 430635 Capital Outlay -Impact Fee Funds (10123) 955 Main & Lift Station Upsize 957 Grandview Pump Sta./gravity main (amended budget) Total Plant Investment Funds 610 Debt Service Principal, Interest, fiscal fees 510400 Depreciation 831 Depreciation Total Sanitary Sewer $9,525 $125,000 $49,168 $75,832 $500,000 $74,396 $500,000 $9,525 $625,000 $123,564 $575,832 $105,750 $105,213 $104,613 $105,700 $298,000 $471,000 $471,000 $500,000 $1,218,773 $2,368,115 $1,610,960 $2,049,593 151 WASTEWATER T ENT PLANT FUND: 5310-455-430640 Personal Services Materials and Services Capital Outlay -Capital Improvement Debt Service WWTP Replacement/equip. Replacement Reserve (Evergreen) EXPENSE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $590,182 $704,940 $651,181 $669,442 $727,373 $949,282 $743,435 $921,182 $12,424,696 $8,111,974 $7,372,795 $375,071 $1,002,258 $1,232,248 $1,206,514 $1,249,930 $119,209 $158,000 $80,314 $533,000 $341,951 $396,227 $396,227 $419,375 $15,205,669 $11,552,671 $10,450,466 $4,168,000 PROGRAM DESCRIPTION The Wastewater Treatment Plant Facility is responsible for treating domestic wastewater to meet the discharge permit issued by the Montana Department of Environmental Quality. The treated wastewater is discharged to Ashley Creek in accordance with specific limitations, requirements, and conditions. Facility Maintenance: 9 buildings, 55 pumps, 14 gear reducers, 24 mixers, 6 large & 12 small submersible pumps, 1 scum buster pump, 210 valves of all sizes, 5 air compressors, I electric generator, 2 gas boilers, 4 make-up air units, 8 ventilation fans, 16 electric heaters, 3 air conditioners, 3 gas heaters, 16 sand filters, (5) 125 hp air blowers, 17 auto electric valves, 20 flow meters, 15 gas detectors, 4 programmable logic controllers, 2 ultraviolet light disinfection units, 5 clarifiers, 13 bio-cells, I equalization tank, 3 digesters, 1 fermenter tank, 2 dissolved air floatation tanks, 2 belt presses, 15,000 gal. Alum tank, 2 pickups and 3 sludge trucks. OBJECTIVES: WWTP 1. Monitor and adjust the wastewater treatment process to meet the discharge permit; monitor Ashley Creek for flow above the plant and dissolved oxygen above and below the plant. 2. Perform a minimum of 6,200 laboratory analyses per year to monitor and control the biological nutrient removal process; perform analyses of specific parameters to meet the discharge permit requirements. 3. Continue efforts to reduce the inflow into the Plant which occurs during rainfall and snow melt events. 4. Continue work on the Pretreatment Program to control wastewater quality; monitor the sludge for heavy metals and nutrients to insure that it is acceptable for disposal. 5. Perform work orders (approximately 1500 per year) to keep equipment and processes functioning properly; perform equipment repairs and respond to alarms quickly so the treatment process is not interrupted. 6. Continue public relations (tours and articles) to educate the public on this unique process and the excellent quality of the treated wastewater. 7. Optimize nutrient removal following the plant expansion. 152 WASTEWATER TREATMENT PLANT FUND: 5 310-45 5-43 0640 FY 2010 BUDGET OBJECTIVES Line Item Detail - Wastewater Treatment Plant 225 Alum - $70,000 Plant expansion requires the use of alum. 355 Other Contract Services - $45,000 Rag/grit and landfill biosolids disposal; clerical support and other contract services. 356 Consultant - Electrical Engineer - $25,000 Reduced line item $25,0000. Plant expansion operations may require troubleshooting new systems; Ashley Creek flow study ($10,000). 358 Consultants - Total Maximum Daily Load (TMDL) / Permit - $25,000 Reduced line item $25,000. The State of Montana is under Federal Court order to develop a TMDL for pollutants flowing from the Flathead basin into Flathead Lake. These TMDL restrictions have potentially very serious consequences for the City's historical ability to drain storm waters to Flathead tributaries and its community wastewater to Ashley creek. A TMDL that is unreasonably restrictive could greatly impair the City's ability to grow and would greatly raise the cost of treating community wastewater and storm water discharges. We have engaged an experienced consultant to provide assistance to the City for working with MDEQ to develop a satisfactory TMDL. This budget item also includes funds for potential legal costs related to the TMDL issue. 360 Maintenance - Sand and Sludge Removal - $15,000 During construction the fermenter and gravity thickener contents need to be removed to the 40 acre site. 430644 Capital Outlay:. Impact Fee funds $350,000/Replacement Funds $400,000 933 Plant Expansion - Carryover $750,000 Design of Treatment Plant expansion according to recommendations made in the approved Preliminary Engineering Report. The amount shown is the total amount estimated for both phase I and phase II design and construction. This project will increase capacity to 5.5 MGD. Phases I & II have been combined into a single project to address rapid growth and make the project more cost effective. Future expansion will be dependent on the pace of community growth. Eventually the plant capacity will increase to more than 7.5 MGD. Line Item Detail - Wastewater Treatment Plant Cont. 430645 Capital Outlay - Replacement Funds: 940 Machinery & Equipment Replacement Fund - $73,000 $73,000 - Replace Digester Mix Pump #2. 153 WASTEWATER TREATMENT PLANT FUND: 5310455-430640 FY 2010 BUDGET OBJECTIVES-con't. Laboratory Operations: Lab Operations have been separately identified in the Wastewater Treatment fund this fiscal year in order to track actual laboratory expenses. 218 Equipment (Non Capital) - $5,400 $4,900 - Lab Sampler $500 - Misc Replacements 349 Outside Lab Services (New Mandated Pretreatment Testing) - $20,000 $11,000 for yearly pretreatment testing; additional for fish toxicity and heavy metal testing. 373 School & Travel - $4,000 Pretreatment and regular training. • Prepared comments on Discharge Permit effective September 1, 2008; initiated laboratory testing to meet new permit requirements. • Continued $18,250,000 Wastewater Treatment Plant Expansion from 3.1 mgd to 5.4 mgd; approximately 80% complete to date with anticipated final completion date of 7/16/09. • Incorporated new and upgraded plant equipment into new equipment maintenance work order program. • Installed new 6" valves in secondary digester and new 16" valves in primary digester while cleaning the primary digester. • Plant remained in compliance during the year while under construction. • Continued dialogue on Total Maximum Daily Loading of Flathead Lake with the state DEQ office. • Initiated Pretreatment Program development. • Laboratory Standard Operating Procedures completed; Laboratory personnel proficiency rating was 100%. r 430643 Capital Outlay Operating 920 Building Addition - $60,000 Additional office space. FY 2009 BUDGET CONSTRAINTS 154 WASTEWATER TREATMENT PLANT FUND: 5310-455430640 Personal Services: FTE's 110 Salaries & Wages 121 Overtime 153 Health Insurance 155 Retirement - PERD Total Personal Services Maintenance & Operations: 210 Office Supplies 213 Small Office Equip & Furniture 215 Computer Supplies & Support 216 Computer Equipment 221 Safety Equipment & Supply 222 Lab Supplies 224 Janitorial Supplies 225 Alum 226 Chemicals 229 Other Supplies 231 Gas & Oil 241 Consumable tools 312 Postage & Shipping 335 Membership and Dues 336 Licenses and Fees 341 Electricity 342 Water 344 Natural Gas 345 Telephone & Alarms 349 Lab Services 353 Auditing 354 Contract Services -Glacier Gold 355 Other Contract Services 356 Consultant - Electrical Engineer 357 WWTP Facility Plan FY08/Rate Study FY09 358 Consultant - TMDL 360 Maintenance Service -misc. EXPENSE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 9.40 7.20 7.20 7.20 (1 vacant) $457,970 $434,978 $395,515 $400,679 $21,111 $18,000 $20,903 $20,000 $82,441 $70,975 $64,914 $68,415 $28,660 $26,896 $24,524 $24,751 $590,182 $550,849 $505,856 $513,845 $1,885 $1,500 $917 $1,000 $5,039 $4,000 $155 $500 $666 $1,455 $740 $500 $4,919 $3,000 $2,143 $1,500 $5,165 $4,000 $1,552 $2,500 $5,010 $0 $1,628 $0 $77 $500 $205 $250 $4,202 $70,000 $38,257 $70,000 $16,508 $10,000 $9,064 $12,500 $3,948 $3,500 $6,464 $4,000 $10,597 $14,000 $7,889 $14,000 $2,461 $3,000 $4,758 $1,000 $705 $1,000 $828 $500 $949 $1,000 $1,388 $1,200 $5,943 $7,500 $5,514 $7,500 $219,627 $235,000 $190,767 $235,000 $10,474 $10,000 $6,564 $8,500 $69,499 $65,000 $52,539 $65,000 $5,660 $5,000 $5,908 $6,000 $8,652 $0 $0 $0 $2,160 $2,750 $2,750 $2,750 $121,606 $120,000 $120,550 $130,000 $36,471 $40,000 $34,893 $45,000 $8,898 $50,000 $18,066 $25,000 $9,835 $12,500 $0 $12,500 $3,015 $50,000 $3,140 $25,000 $17,600 $16,908 $15,000 con't. 155 WASTEWATER TREATMENT N FUND: 5310-455430640 Maintenance & Operations -continued: 361 Maintenance -Digester clean/inspect 366 Building Maintenance 373 School & Travel 380 Training Materials 388 Medical Services 395 Equipment Rental 510 Property & Liability Insurance $40,000/$16,500 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer Total Maintenance & Operations ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $0 $12,500 $13,348 $0 $1,990 $4,000 $2,225 $2,500 $14,313 $11,000 $13,145 $14,000 $1,150 $1,500 $165 S500 $666 $1,000 $610 $700 $0 $1,000 $960 $1,000 $45,961 $45,000 $43,409 $56,500 $3,500 $3,500 $3,500 $4,000 $83,786 $92,930 $93,014 $95,228 $12,036 $18,197 $18,197 $19,504 $727,373 $922,932 $722,160 $880,632 430644 Capital Outlay:. BONDED, Replacement & Impact Fee funds 933 Pint prj: eng,constr./Impact fee(10124) $48,695 $3,444,563 $2,781,713 $375,071 934 WWTP - Bond Construction Funds $10,100,796 $3,979,616 $3,903,287 $0 935 Plant expansion - replacement $ (10125) $2,275,205 $687,795 $687,795 $400,000 Total WWTP CONSTRUCTION $12,424,696 $8,111,974 $7,372,795 $775,071 430645 WWTP Replacement Funds:Evg (10125) 362 Equipment Maintenance 940 Machinery & Equipment Total Replacement Funds 490210 Debt Service 610 Principal & Interest (see debt page) 831 *Depree./Replacement Reserve Subtotal Sewer Treatment $61,834 $57,375 $60,000 $98,000 $46,363 $33,951 $60,000 $73,000 $119,209 $158,000 $80,314 $133,000 $1,002,258 $1,232,248 $1,206,514 $1,249,930 $341,951 $396,227 $396,227 $419,375 $15,205,669 $11,372,230 $10,283,866 $3,971,853 *Note: Replacement reserve is the amount of cash moved to the Evergreen/Kalispell equipment replacement account. con't. Actual depreciation expense is $800,000. 156 WASTEWATER A ENT PLANT FUND: 5310-45 5 -43 0 640 I X14 �1►F '1 D 430646 Laboratory Operations FTE's Personal Services 110 Salaries & Wages 121 Overtime 153 Health Insurance 155 Retirement - PERD Total Personal Services 430646 Laboratory Maint. & Operations: ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 2.20 2.20 2.20 $125,572 $119,963 $126,206 $500 $0 $300 $20,295 $17,702 $21,295 $7,724 $7,660 $7,795 $0 $154,091 $145,325 $155,597 210 Office Supplies $250 $100 213 Small Office Equip & Furniture $400 $0 215 Computer Supplies & Support $500 $50 216 Computer Equipment $1,200 $304 $0 218 Equipment (Non Capital) $250 $5,400 222 Lab Supplies $5,000 $2,392 $7,500 224 Janitorial Supplies $50 $50 229 Other Supplies $200 $43 $200 312 Postage & Shipping $200 $1,200 335 Membership and Dues $250 $100 336 Licenses and Fees $200 $280 $200 345 Telephone & Alarms $150 $50 349 Lab Services/Newly Mandated Pretreatment Testing $12,000 $14,622 $20,000 362 Equipment Maintenance $2,500 $1,787 $1,500 373 School & Travel $3,000 $1,847 $4,000 380 Training Materials $200 $200 $0 $26,350 $21,275 $40,550 Subtotal Laboratory Operations $0 $180,441 $166,600 $196,147 Total Sewer Treatment & Laboratory $15,205,669 $11,552,671 $10,450,466 $4,168,000 157 SEWER BILLING FUND: 5310-454-430620 Personal Services Materials and Services EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $110,720 $118,959 $116,125 $97,963 $60,413 $69,809 $70,103 $74,419 $171,133 $188,768 $186,228 $172,382 The City bills customers for sewer service on a bi-monthly schedule. The administrative fee effective July I st, 2007, is $3.75 per billing period. FY 2010 BUDGET OBJECTIVES Line Item Detail: 218 Computers-$1,500 Continue to keep computer technology current. 354 Postage/Other Billing Cost-$24,000 Increased customer base, rising cost of mail service. 532 Office Rent-$7838 Office rent to go toward debt service for new City Hall building. FY 2009 BUDGET ACCOMPLISHMENTS Sewer customers can now choose to have their bills paid automatically out of their bank account. Auto pay or on-line credit/debit card payment is now used by approximately 12% of customers. 158 SEWER BILLING FUND: 5310-454-43 0620 Personal Services: 110 Salaries & Wages 153 Health Insurance 155 Retirement - PERD Total Personal Services Materials and Services: 215 office supplies 218 computers/supplies 335 Membership & Dues 353 Auditing 354 Contract services 355 Billing Costs/postage 373 School & Travel 522 Administrative transfer 528 Data Processing 532 Office Rent Total Materials and Services Total Billing Costs EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 FFE's 2 2 2 2 (.5 vacant) $84,089 $90,718 $88,140 $75236 $21,316 $22,486 $22,485 $17,935 $5,315 $5,755 $5,500 $4,792 $110,720 $118,959 $116,125 $97,963 $2,348 $1,000 $0 $1,000 $884 $2,500 $1,290 $1,500 $153 $300 $258 $300 $1,300 $1,500 $1,500 $1,500 $3,595 $7,300 $7,087 $7,500 $21,370 $23,000 $25,710 $24,000 $1,982 $1,000 $1,053 $1,000 $5,236 $6,513 $6,509 $6,884 $15,795 $21,196 $21,196 $22,897 $7,750 $5,500 $5,500 $7,838 $60,413 $69,809 $70,103 $74,419 $171,133 $188,768 $186,228 $172,382 159 SEWER- OPERATIONS, BILLING, WASTEWATER TREATMENT FUND: 5310 10 _ . AN 14=114._ 1 L- 490204 Debt Service-2004 bonds: (HWY 93 So.) 610 Principal 620 Interest/fiscal agent fees 630 Fiscal Agent Fees Total Debt Service Sanitary Sewer ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 SANITARY SEWER $57,000 $58,000 $58,000 $61,000 $48,750 $46,613 $46,613 $44,400 $600 $0 $300 $105,750 $105,213 $104,613 $105,700 WASTEWATER TREATMENT PLANT 490210 Debt Service-2002 bonds 610 Principal $205,000 $215,000 620 Interest $33,990 $26,508 630 Fiscal Agent Fees $300 $600 490215 Debt Service-SRF Loan 1991 610 Principal $232,000 $241,000 620 Interest $53,500 $44,140 490227 Debt Service-SRF Loan (new construction) 610 Principal $350,000 $212,000 620 Interest $127,468 $467,265 Total Debt Service WWTP $1,002,258 $1,206,513 Total Sewer Fund debt service $1,108,008 $1,311,726 $215,000 $220,000 $26,508 $18,230 $600 $300 $241,000 $250,000 $44,140 $34,400 $212,000 $207,000 $467,266 $520,000 $1,206,514 $1,311,127 $1,249,930 $1,355,630 160 SEWER FUND: 5310-45443 063 0 PERSONNEL SCHEDULE -OPERATIONS POSITION TITLE Public Works Director Budget Resource Manager Administrative Coordinator Deputy Public Works Director Project Manager Assistant City Engineer Construction Manager Assessments Coordinator Clerk Engineering Tech Foreman Maintenance & Repair Personnel clothing allowance Longevity/ step increases per contract Subtotal PAYROLL TAXES Total line item 110 FTE BUDGET FY09/10 0.25 $22,597 0.20 $11,960 0.10 $4,500 0.20 $13,756 0.15 $9,553 0.30 $20,602 0.50 $27,301 0.30 $13,436 0.20 $6,226 0.20 $6,874 1.00 $42,783 3.50 $133,235 $800 $6,000 6.90 $319,623 $45,157 PERSONNEL SCHEDULE -BILLING POSITION TITLE Finance Director Assistant Finance Director Administrative Coordinator Sewer Clerk Meter Reader Longevity/ step increases per contract/vacation fill-in Subtotal PAYROLL TAXES Total line item 110 $364,781 FTE BUDGET FY09/10 0.15 $11,905 0.25 $16,365 0.10 $4,500 0.50 $15,044 0.50 $16,965 $3,000 1.50 $67,778 $7,458 $75,236 161 SEE FUND: 5310-45443063 0 PERSONNEL SCHEDULE —WASTE WATER TREATMENT PLANT POSITION TITLE Public Works Director Budget Resource Manager Administrative Coordinator Deputy Public Works Director Water Resource Manager Assistant City Engineer Waste Water Treatment Plant Manager Operators working foreman differential clothing allowance/pager pay Longevity/ step increases per contract Subtotal PAYROLL TAXES Total line item 110 POSITION TITLE Water Resource Manager Chemist H Longevity/ step increases per contract Subtotal PAYROLL TAXES Total line item 110 FTE BUDGET FY09/10 0.10 $9,039 0.20 $11,960 0.10 $4,500 0.20 $13,756 0.40 $26,584 0.20 $13,735 1.00 $55,478 5.00 $197,984 $1,070 $6,140 $10,000 7.20 $350,246 $50,433 $400,679 FTE BUDGET FY09/10 0.20 $13,292 2.00 $94,962 $2,000 2.20 $110,254 $15,952 $126,206 162 STORM SEWER FUND: 5349-453-43 0246 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating 10120 Cash, Impact Fees* 10122 Cash, Capital Reserve ** 10127 Cash, Emergency Reserve*** 10190 Cash, Designated for Equipment Replacement 10193 Cash, Designated Capital Projects Adjustments to Cash - A/R, Comp Abs. Total Cash REVENUES 343034 Permit fees 334040 Petro Tank/Monitoring Reimb. State 343033 Impact Fees* 343035 Charge for services 343370 Storm Assessments -billed 363040 Penalty & interest 371010 Interest Total Revenue Total Available EXPENSES Operations/Capital Capital Projects -impact fee $* Capital Projects -Replacement from Cap. Proj. Depreciation** (funded portion $40,000 to 10190) Total Expenses ENDING CASH 10100 Cash, Operating 10120 Cash, Impact Fees* 10122 Cash, Capital Reserve ** (target $140,000) 10127 Cash, Emergency Reserve *** (target $25,000) 10190 Cash, Designated Equipment Replacement 10193 Cash, Designated Capital Projects ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $684,975 $714,892 $714,892 $786,696 $186,551 $444,632 $444,632 $656,285 $143,112 $140,000 $140,000 $140,000 $25,000 $25,000 $25,000 $25,000 $40,000 $80,000 $80,000 $120,000 $350,000 $391,701 $391,701 $265,844 ($7,918) ($15,625) $0 $1,421,720 $1,796,225 $1,780,600 $1,993,825 $2,200 $1,500 $1,665 $1,800 $10,465 $5,000 $0 $5,000 $258,081 $250,000 $211,653 $200,000 $8,400 $5,000 $2,986 $1,000 $663,841 $770,350 $769,352 $800,000 $2,413 $2,000 $3,361 $2,500 $65,478 $50,000 $45,069 $30,000 $1,010,878 $1,083,850 $1,034,086 $1,040,300 $2,432,598 $2,880,075 $2,814,686 $3,034,125 $628,074 $837,288 $645,004 $868,494 $0 $300,000 $0 $580,000 $8,299 $190,248 $175,857 $0 $220,571 $188,000 $220,000 $225,000 $856,944 $1,515,536 $1,040,861 $1,673,494 $714,892 $613,454 $786,696 $668,502 $444,632 $394,632 $656,285 $276,285 $140,000 $140,000 $140,000 $140,000 $25,000 $25,000 $25,000 $25,000 $80,000 $128,000 $120,000 $160,000 $391,701 $251,453 $265,844 $315,844 $1,796,225 $1,552,539 $1,993,825 $1,585,631 $40,000 designated for equipment replacement beginning in 2007; $50,000 to Capital Projects fund. 163 STORM SEWER FUND: 5349-453-430246 Personal Services Materials and Services ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $329,304 $406,481 $413,852 $433,468 $276,066 $325,307 $151,805 $345,027 Capital Improvements $22,704 $105,500 $79,347 $90,000 Capital Improvements -Impact Fees $0 $300,000 $0 $580,000 Capital Improvements -Replacement $8,299 $190,248 $175,857 $0 Depreciation (fund $40,000) $220,571 $188,000 $220,000 $225,000 $856,944 $1,515,536 $1,040,861 $1,673,495 PROGRAM DESCRIPTION The Storm Sewer Maintenance Division is responsible for the maintenance and operation of the Storm water collection, transmission, detention and disposal facilities of the City of Kalispell. The purpose of this system is to collect and properly dispose of storm water from snow melt, rainfall and other sources without going through the wastewater treatment plant. The division maintains over 34 miles of storm water facilities including catch basins, inlet, culverts, storm drains, detention basins and outfalls. Rates 2009-2010 VACANT capped at $250.90 RESIDENTIAL capped at $121.29 Non-residential improved: 90% Covered 100% up to Covered FY 2010 BUDGET OBJECTIVES Line Item Detail: STORM SEWER FUND 110 Personal Services - Increased .20 FTE Added 20% of a part time Engineering Technician to support engineering, mapping and surveying functions. Highly skilled engineering technical support has become critical for efficient operations. The existing Engineering Technician position has been unfilled for several years. For the past several years we have been unable to staff temporary position using the FVCC intern program due to a lack of interest by the student population. In 2008 we resorted to a part time person from a temp agency. This person has proved to be exceptionally skilled at the multiple computer -based systems used in Public Works. The contracted service cost of this support is greater than the permanent -part-time cost. 164 STORM SEWER FUND: 5349-453-430246 FY 2010 BUDGET OBJECTIVES Line Item Detail: STORM SEWER FUND 218 Equipment (Non Capital) - $2,200 $1,000 Manhole Sleeve Lifter $750 Air Compressor $450 Mise Replacements 354 Contract Services - $2,000 (reduced $10,000) Manhole Sleeve Lifter Previous budget included funding a highly skilled part time engineering technician position through a temporary agency. We added the cost of this part time position to the salary line item. This has increased salaries by S 10,000 and decreased contract services by $10,000. 355 Contract Services - Aerial Mapping - $3,000 $3,000 - (25%) - An examination of the large utility wall maps shows that because of our rapid growth, the mapping imagery is out of date in terms of showing the newer subdivision areas. The surveys and topographic mapping does not need updating, only the map imagery. Cost shared w/Spec. St., Water, Sewer - Total Cost $12,000. 356 Stormwater Regulatory Compliance Fees - $12,500 $2,500 increase if for storm drain ID buttons as part of our MS-4 participation and education permit requirements. 359 TMDL / Permit - $25,000 The State of Montana is under Federal Court order to develop a TMDL for pollutants flowing from the Flathead basin into Flathead Lake. These TMDL restrictions have potentially very serious consequences for the City's historical ability to drain stonn waters to Flathead tributaries and its community wastewater to Ashley creek. Discussions with MDEQ have continued to be reasonably productive. However, recent permit and TMDL decisions by MDEQ for other Cities indicate that Kalispell may need to consider the possibility of litigation to ensure reasonable and fair treatment by the State. This budget item addresses ongoing consultant assistance to negotiate a satisfactory TMDL and also provides for potential legal assistance. 362 Groundwater Monitoring - $27,000 (Increase $5,000 to reflect actual costs) The City has purchased or otherwise acquired numerous properties that were later found to have serious pollution problems that affect the groundwater. MDEQ has required the City to develop and maintain long-term groundwater monitoring plans for a number of pollutants. The monitoring is usually done on a quarterly basis for each site. This new budget item provides funds for this long-term monitoring obligation. 165 11 U FUND: 5349-453-430246 FY 2010 BUDGET OBJECTIVES - Con't. Capital Outlay: 952 Storm Drain Correction - $132,581 (carryover of $72,518; new appropriation $60,000) The goal of this project is to provide design and construction for areas in the City that are in need of storm drainage systems and storm drainage system upgrades. Some of these areas had old storm sewers draining into the sanitary sewer. Areas in the older sections of the City that have extensive ponding at the intersection caused from minor rain events. South Meadows area which has compounding drainage issues due to drainage areas (ditches, swales, outfalls) being eliminated by residential use. (Pd. STX-21) 954 South Meadows Survey - $10,000 Survey South Meadows Subdivision Drainage Area to Ashley Creek. The purpose is to relieve compounding drainage issues due to drainage areas (ditches, swales, outfalls) being eliminated by residential use. The goal of this project is to survey the South Meadows Subdivision to aid in the drainage analysis, design, and construction to relieve the flooding and ponding in the subdivision. (Pd. STX-34) Capital Outlay: Operating ($80,000) & Impact Fee Funds ($380,000) 958 Stillwater & Willow Glen Construction - Carryover $300,000, New Appropriation $160,000 Stillwater Road Drainage Improvements - $300,000 Stillwater Road from Parkridge Drive to the Blue Heron Estates Subdivision. Increased storm water flows into a drainage basin west of Stillwater Road has caused flooding to public and private properties south of Park Ridge Drive and west of Stillwater Road. The intent of the Stillwater Road project is to intercept the storm water flow and convey it to Spring Creek without unduly impacting downstream property owners. The project will eliminate or mitigate flooding on private property, provide adequate conveyance in the right-of-way, and minimize the impact on downstream users adjacent to the conveyance path. The project includes installing storm drain piping manholes, and asphalt replacement. (Pd. STX-33) Willow Glen Drainage Improvement - $160,000 The leisure Heights storm drainage detention pond has flooded public and private property down stream. This project will improve the function of the Leisure Heights detention pond, eliminate storm water flooding on public and private property, and improve down stream conditions along Willow Glen Drive. The project includes installing storm drain piping, manholes, a detention pond outfall structure, and asphalt replacement. (Pd. STX-27) Capital Outlay: Impact Fee Funds 959 Southeast Storm Drain Improvements Phase I - $170,000 Southeast Kalispell residential area from the intersection of I Ith St. E. and 5th Ave. E. to the intersection of 6th Ave. E. and 13th St. E. This project will relieve constant flooding problems at the intersection of 6th Ave. E. and 13th St. E. north to the intersection of 6th Ave. E. and 11 th St. E. and then west to the intersection of I I th St. E. and 5th Ave. E. This project includes storm drain piping, manholes, catch basins, curbing, and asphalt replacement. (Pd. STX-5) 166 STORM SEWER FUND: 5349-453-430246 FY 2009 BUDGET ACCOMPLISHMENTS Maintained 52.4 miles of storm sewer mains. 125 Residential/Commercial MS4 permits were issued. Added 37,324 linear feet ofstorm drain to City system. Completed construction on the Mosquito Stormwater Lift Station Replacement project. Corrected stormwater deficiencies at 3rd St. E. (Chuck Olson Reality). Surveyed I I St. E. at 5th Ave. W. project to eliminate ponding in intersections; construction scheduled for summer 2009. Willow Glen/Stillwater Road project preliminary design is complete; construction scheduled for summer 2009. Slip lined storm manhole at Idaho & Meridian minimizing fuel from the Michael's fuel spill from infiltrating the storm system. Ongoing public/school education regarding stormwater pollution. Implemented program for the City of Kalispell's Illicit Discharge Detection and Elimination. Mapped new stormwater utilities. Completed 2009 design standards draft which incorporates requirements set in the MS4 permit. Completed the 2008 MS4 Phase 11 annual permit report and submitted to DEQ for review and approval. Capital Outlay: UNFUNDED Northridge Heights Storm Drainage Improvements Phase I - $150,000 Project was designed in-house FY 07-08. Phase I will connect to the end point of the Meridian Road 36" storm drain on Three Mile Drive. The 36" pipe will be extended to the existing storm drain culvert crossing on Northwest Lane. The accumulated surface runoff from the Northridge Heights neighborhood will be intercepted at this location to eliminate storm water from crossing private properties. 167 STORM SEWER FUND: 5349-453-430246 EXPENSE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services: 5.35 6 6 6.2 110 Salaries & Wages $267,375 $320,465 $331,006 $342,098 121 Overtime $1,910 $4,500 $3,705 $4,500 153 Health Insurance $43,902 $61,292 $55,611 $65,457 155 Retirement $16,117 $20,224 $23,530 $21,412 Subtotal Personal Services $329,304 $406,481 $413,852 $433,468 Maintenance & Operations: 210 Office Supplies & Small Office Equip. $4,440 $1,200 $17 $1200 214 GIS/GPS Supplies & Equipment $1,172 $2,000 $2,061 $3,000 215 Computer Software & Support $0 $5,000 $1,868 $4,000 216 Computer Equipment $1,623 $4,000 $1,179 $3,000 218 Equipment (non capital) $4,757 $2,200 $1,013 $2,200 221 Safety Equip. & Supplies $1,854 $1,500 $101 $1,000 229 Other Supplies $143 $1,500 $557 $1,200 231 Gas &Oil $9,412 $13,500 $8,417 $13,500 241 Consumable Tools $516 $1,500 $437 $1,000 320 Printing -blue prints, etc. $0 $200 $0 $200 345 Telephone & Communication $599 $600 $729 $700 353 Auditing $600 $600 $600 $600 952 Storm Drain Correction funds $24,899 $100,000 $27,482 $132,518 354 Contract Services $87,134 $12,000 $9,094 $2,000 355 Contract Services/Aerial Mapping $0 $0 $0 $3,000 356 Storm water Reg Compliance Program/Permit $11,932 $10,000 $8218 $12,500 357 Facility Plan Phase 1I'08 / Rate Study'09 $19,920 $22,500 $0 $22,500 358 Impact Study'08 / Review Impact Fees'09 $8,303 $5,000 $4,512 $5,000 359 TMDL / Permit $25,918 $50,000 $0 $25,000 360 Repair & Maint. Services $203 $1,000 $1,398 $1200 362 Groundwater Monitoring $26,370 $22,000 $23,115 $27,000 371 Curb & Gutter $3,593 $5,000 $1,095 $5,000 373 School & Travel $4,400 $4,500 $2,739 $4,500 388 Medical Services $0 $250 $100 $250 410 Construction materials $3,932 $10,000 $3,109 $10,000 510 Liability Ins. $7,324 $8,000 $8,531 $10,000 521 Central Garage Transfer $2,000 $2,500 $2,500 $2,500 522 Administrative Transfer $16,480 $26,083 $26,068 $32,848 168 STORM SEWER FUND: 5349-453-430246 EXPENSE DETAIL-Cont. Materials and Operations Cont.: 528 Data Processing Transfer 530 Lease Payments/BNSF 532 Office rent Subtotal materials & services 430246 Capital Outlay: 940 Machinery & Equipment / vehicles 954 South Meadows Survey 958 Stillwater & Willow Glen Construction (design FY08/09) 430246 Capital Outlay: Capital Project $ 944 Vehicles 955 Lift Station #I Replacement 430248 Capital Outlay: Impact Fee $ 958 Stillwater & Willow Glen Construction 959 Southeast Storm Drain Improvements Phase 1 960 Stormwater Facility Upsizing 510400 Depreciation: 831 Depreciation: (fund $40,000) TOTAL Storm Sewer ACTUAL BUDGET ACTUAL BUDGET FY0 7/08 FY08/09 FY08/09 FY09/10 $3,859 $4,683 $0 $6,399 $0 $6275 $6,399 $4,191 $6,275 $5,573 $4,200 $7,838 $276,066 $325,307 $151,805 $345,027 $22,704 $30,500 $24,374 $0 $10,000 $75,000 $54,973 $80,000 $22,704 $105,500 $79,347 $90,000 $5,250 $4,510 $0 $8,299 $184,998 $171,347 $0 169 $8,299 $190,248 $175,857 $0 $300,000 $0 $380,000 $170,000 $30,000 $0 $300,000 $0 $580,000 $220,571 $188,000 $220,000 $225,000 $856,944 $1,515,536 $1,040,861 $1,673,495 STORM FUND: 5349-453-43 0246 PERSONNEL SCHEDULE FTE BUDGET POSITION TITLE FY09/10 Water Resource Manager 0.20 $13,292 Senior Civil Engineer 1.00 $60,281 Budget Resource Manager 0.15 $8,970 Administrative Coordinator 0.10 $4,500 Deputy Public Works Director 0.20 $13,756 Project Manager 0.20 $12,737 Assistant City Engineer 0.20 $13,735 Construction Manager 0.50 $27,301 Surveyor 0.30 $16,443 Assessments Coordinator 0.20 $8,958 Clerk 0.20 $6,226 Engineering Tech 0.20 $6,874 Maintenance & Repair 2.75 $103,187 clothing allowance S600 Step/longevity/cross fund exp. $6,000 Subtotal 6.20 $302,858 PAYROLL TAXES $39240 Total line item 110 $342,098 170 SOLID WASTE FUND: 5510-460-430840;43 0845 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating 10120 *Replacement Account Total Cash REVENUES 343410 Assessments 363040 Penalty & Interest 371010 Interest Earnings Change in A/R, Comp. Abs. Total Revenue Total Available EXPENSES Operations Capital Outlay -operations Capital Outlay -replacement *Depreciation/Replacement Fund Total Expenses ENDING CASH 10100 Operating 10120 *Replacement Account Total Cash ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $247,056 $228280 $228,147 $210,382 $41,450 $125,624 $125,624 $35,624 $288,506 $353,904 $353,771 $246,006 $705,557 $742,570 $754,268 $750,000 $3,957 $3,500 $3,835 $3,500 $16,554 $16,000 $6,468 $3,500 ($5269) $0 ($10,417) $0 $720,799 $762,070 $754,154 $757,000 $1,009,305 $1,115,974 $1,107,925 $1,003,006 $608,519 $705,750 $620,566 $711,668 $31,056 $85,000 $51,353 $0 $15,826 $190,000 $190,000 $0 $100,000 $100,000 $100,000 $100,000 $755,401 $1,080,750 $961,919 $811,668 $228,280 $99,600 $210,382 $155,714 $125,624 $35,624 $35,624 $135,624 $353,904 $135,224 $246,006 $291,338 171 SOLID WASTE FUND: 5510-460-430840;430845 EXPENSE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $420,704 $472,899 $462,268 $483,802 Materials and Services $187,815 $232,851 $158,298 $227,866 Capital Outlay $31,056 $85,000 $51,353 $0 Capital Outlay- Replacement $15,826 $190,000 $190,000 $0 Depreciation & Replacement $100,000 $100,000 $100,000 $100,000 $755,401 $1,080,750 $961,919 $811,668 PROGRAM DESCRIPTION The Solid Waste Operating Division is responsible for the collection, conveyance, and disposal of all refuse accumulated within the city in an efficient and sanitary manner. GARBAGE RATES The garbage rates: Residential: $108.00 per year Non -Residential: 300 Gal. 400 Gal. Current Current DUMPSTER Pick up Rates Rates 1 Weekly $335.00 $408.00 2 Weekly $552.00 $698.00 3 Weekly $819.00 $1,038.00 172 SOLID WASTE FUND: 5510-460-43 0840;430845 FY 2010 BUDGET OBJECTIVES Line Item Detail : Solid Waste Fund 218 Non Capital Equipment - Garbage Containers - $25,000 Several subdivisions are beyond the mandatory 5 yr waiting period for City garbage service and have picked up the necessary documents to petition the City for service. Additional containers will need to be purchased when these petitions for City garbage service are accepted. 362 Equipment Maintenance & Supplies - $4,750 Increase of $4,000 for undercoating on (4) packer bodies. 366 Building Maintenance - $2,500 Increase of $1,500 to replace a utility space heater. 369 Radio Maintenance - $1,700 Increase of $1,400 to replace (2) radios. Jan. 1, 2012 the FCC will be making a change to the FCC bandwidth making all ofour narrowband frequency radios obsolete. We plan on replacing (2) radios a year. Collected 8,160 tons of garbage from residential and commercial accounts. 83 new commercial and residential accounts. Purchased a side loader garbage truck and put into service. Cleaned, trumped, and eliminated alley right-of-way encroachments which interfered with refuse collection. Replaced exhaust fan and space heater in the solid waste building. Undercoated (2) two side -arm garbage trucks to protect from corrosion. Cross trained Street Department personnel to operate the side arm garbage trucks. Delivered 7 - 90 gallon containers to new customers Delivered 23 - 100 gallon containers to new customers Delivered 30 - 300 gallon containers to new customers Delivered 23 - 400 gallon containers to new customers 173 SOLID WASTE FUND: 5510-460-430840;430845 Personal Services: FFE's 110 Salaries & Wages 121 Overtime/Call outs 153 Health Insurance 155 Retirement - PERD Total Personal Services Materials and Services: 213 Small Office Equipment 216 Computer Equipment & Support 218 Non Capital Equip, Garbage Containers 221 Safety Equipment & Supplies 224 Janitorial Supplies 229 Other Supplies 231 Gas and Oil 241 Consumable Tools 341 Electricity 344 Natural Gas 345 Telephone 354 Contract Services 356 Recycling 362 Equipment Maintenance & Supplies 366 Building Maintenance 369 Radio Maintenance 373 School & Travel 388 Medical services 510 Property & Liability Insurance $1,000/$13,500 512 Uninsured Loss - Deductible 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer 532 Office Rent Total M & O EXPENSE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 7.35 7.60 7.60 7.60 $335,353 $369,452 $366,573 $381,964 $6,541 $9,000 $8,071 $9,500 $58,071 $71,738 $64,801 $68,729 $20,739 $22,709 $22,823 $23,609 $420,704 $472,899 $462,268 $483,802 $3,675 $1,000 $155 $500 $1,044 $2,500 $2,512 $2,500 $20,413 $25,000 $1,453 $25,000 $423 $2,000 $450 $1,500 $254 $400 $211 $400 $658 $2,000 $1,509 $2,000 $43,804 $47,800 $33,315 $47,800 $187 $1,500 $739 $1,500 $1,505 $1,500 $1,601 $1,600 $5,947 $10,000 $2,800 $8,000 $621 $700 $624 S700 $13,490 $12,000 $13,061 $12,000 $0 $18,000 $0 $0 $749 $750 $1,038 $4,750 $4,490 $1,000 $2,370 $2,500 $40 $300 $120 $1,700 $1,664 $3,500 $802 $3,500 $380 $500 $498 $550 $10203 $13,000 $10,897 $14,500 $975 $6,500 $0 $6,500 $26,000 $26,000 $26,000 $26,000 $25,052 $26,328 $28,498 $30,683 $7,318 $10,898 $10,898 $11,145 $4,650 $6,275 $6,275 $7,838 $173,542 $219,451 $145,826 $213,166 174 SOLID WASTE FUND: 5510-460-430840;430845 430845 Wash bay/Materials & Services 224 Janitorial Supplies 341 Electricity 342 Water 344 Natural Gas 360 Repair & Maint Services 366 Building Maintenance 430840 Capital Outlay: 940 Machinery & Equipment 944 Garbage Truck 26% 430840 Capital Outlay: Replacement funds 944 Garbage Truck 74% Subtotal Capital Outlay 510400 Depreciation (fund Replacement account) 831 Depreciation expense Total Solid Waste EXPENSE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $0 $350 $350 $2,021 $2,300 $2,973 $2,500 $172 $250 $472 $350 $11,631 $8,500 $8,712 $9,500 $449 $1,000 $182 $1,000 $0 $1,000 $133 $1,000 $14,273 $13,400 $12,472 $14,700 $31,056 $15,000 $11,536 $0 $70,000 $39,817 $0 $31,056 $85,000 $51,353 $0 $15,826 $190,000 $190,000 $0 $15,826 $190,000 $190,000 $0 $100,000 $100,000 $100,000 $100,000 $755,401 $1,080,750 $961,919 $811,668 175 SOLID WASTE FUND: 5510-460-430840;430845 POSITION TITLE Public Works Director Budget Resource Manager Administrative Coordinator Deputy Public Works Director Project Manager Superintendent Assessments Coordinator Clerk Foreman Solid Waste Operator clothing allowance help from street department Longevity/ step increases per contract Subtotal PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE FTE BUDGET FY09/10 0.25 $22,597 0.15 $8,970 0.20 $8,999 0.10 $6,878 0.25 $15,921 0.25 $14,585 0.20 $8,958 0.20 $6,226 1.00 $42,470 5.00 $182,324 $1,000 $5,000 $10,000 7.60 $333,928 $48,036 $381,964 176