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05. Public SafetyFund No. 1000 Police Department $ 3,713,735 2916 Drug Enforcement Grant $ 94,604 2917 COPS Technology Program Grant $ 750,000 2918 COPS Hiring Reccovery Program $ 71,247 2919 Law Enforcement Block Grants $ 161,195 1001 On -Behalf Payments -Retirement $ 1,300,000 2399 Public Safety Impact Fees $ 228,160 1000 Fire Department $ 2,308,338 2957 Fema Grant $ 1,396,020 2230 Ambulance Fund $ 827,167 $ 10,850,466 70 POLICE DEPARTMENT FUND: GENERAL 1000-413420140 EXPENDITURE SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $3,278,819 $3,596,869 $3,462,505 $3,438,734 Maintenance & Operations $197,256 $186,350 $151,210 $198,000 Capital Outlay $81,235 $15,000 $15,000 $0 Transfer to Grant Funds $43,812 $27,000 $27,000 $77,000 Total $3,601,122 $3,825,219 $3,655,715 $3,713,734 PROGRAM DESCRIPTION The Kalispell Police Department's budget reflects 45 full-time employees, one permanent part-time employee and two part-time call -in employees. Of these employees, 35 are sworn police officers from the Chief to entry-level police officer. State and federal guidelines recommend two officers per thousand population for cities of our size and area. Our current ratio is approximately 1.7 per thousand. We currently have five patrol cars with over 100,000 miles; it is our goal to provide safe and dependable emergency response vehicles for our officers. We have applied for a no match required Justice Assistance Grant to purchase a new 4WD patrol vehicle to replace our existing 4WD vehicle with 140,000 miles. This budget reflects funds from a number of grant opportunities including JAG, DVAT, Round Up for Safety, COPS, HIDTA and MDOT grants programs. In 2008 our department responded to a record number of calls for service, 26,692. The Detective Division handled an ever increasing number of felony and domestic abuse cases in the last year. The calls for service include 1,239 accidents, 236 DUI arrests, 165 domestic abuse reports, and 229 arrests for minors in possession of alcohol. Officers issued 7,362 citations, and arrested 1,924 suspects. The Detective Division investigated 556 cases in 2008. We also continued to build on a number of valuable community partnerships through involvement in multiple community events. 71 W 5 CAS 4� A Q� .ry O 00 W Pogo 7 rJa POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 FY 2010 BUDGET OBJECTIVES Line Item Detail: Kalispell Police Dept. Personal Services: 110 Reflects one patrol vacancy and one officer moved back to the Drug Task Force 125 Moved to 2919 Fund grant fund 126 Moved to 2919 Fund 127 Moved to 2919 Fund Supplies: 221 Reduced in anticipation of grant funding for Bullet -Proof Vests 226 Increased in anticipation of expected expenditures 231 Increased to provide training not provided last year Contract Services: 388 Year for contractual biennial physicals Transfers: 827 Transfer to fill vacant Drug Task Force Position 829 Transfer to cover additional expenses for e-ticketing -grant match Animal Control: 354 Contract Services increased to cover loss of Animal Warden position FY 2009 BUDGET ACCOMPLISHMENTS * Successfully maintained a traffic program staffed by three officers Remodeled front entrance to Police & Fire Departments to be more customer friendly. * Sought out and obtained funding to add patrol car camera systems * Sought out and obtained private donations for additional Tasers * Gained additional space for Detective Division and Patrol Division Accomplished successful inter -local agreement for consolidation of 911 Found creative ways to stay within our reduced budget Provided additional professional training for dispatchers * 983 hours of volunteer time utilized Provided space for sergeants * Upgrade radio equipment to digital for inter -operability compatibility Increase number of volunteer staff/civilian VIPS coordinator Animal Warden position Police car - $25,000 Building security cameras - $30,000 FY 2010 BUDGET CONSTRAINTS 73 I FUND: GENERAL 1000-413420140 FY2010 DEPARTMENT OBJECTIVES Detective Division Goals Supplemented Patrol Division by rotating detectives to work patrol shifts every week Convert space to better meet needs of investigations (with successful award of grant) Develop methods to become more efficient to manage current caseload of 100+ cases per detective Commit more resources to redeveloping Community Resource Officer program Provide training which has been delayed as a result of reduced budget Patrol Division Goals Increase ICOP recorders in patrol cars Return to staffing levels of two years ago Provide training which has been delayed as a result of reduced budget Increase number of Tasers available for officers Host Interview & Interrogation School Incorporate electronic ticketing technology to increase officer efficiency Continue transition to digital radio capabilities Dispatch/Support On -going implementation of 911 consolidation Continue training and professional development courses for integration Maintain minimum staffing levels (never fewer than two dispatchers) Ensure representation of our dispatch in the development of policy & procedure for the 911 Consolidation Transition from analog to digital radio capabilities Administration Pursue grant opportunities to re-establish staffing levels Reduce civil liabilities through improved recording and documentation equipment Improve overall training for new officers Continue to develop the volunteer program Increase security for City Hall and the Public Safety Building through monitoring equipment Continue to pursue grant opportunities to accomplish non -funded goals Innovative resources for providing equipment not available with current budget Contract with Flathead County to provide animal services as a result of unfunded animal warden position Establish plan for public safety remodel if grants are obtained 74 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 POLICE & ADMINISTRATION - FTE's 29 31 31 31 (2 FTE's moved (I vacant) from grants) 1 moved to drug Personal Services: (see Detectives, Dispatch,) fund 110 Salaries and payroll costs $1,570,380 $1,715,715 $1,685,944 $1,752,605 112 Severance -retirement (amended'08) $26,681 $27,540 $27,494 $0 114 Comp time Buyout $5,835 $5,600 $5,587 $6,500 121 Overtime (split w/detectives, estimated) $78,311 $71,000 $63,745 $75,000 123 Special Assignment Overtime $28,171 $27,500 $14,528 $27,500 125 DUI Task Force Grant/Sp. Traffic $5,743 $10,000 $10,184 $0 126 Spec. Holiday Enforcement Grant (amended 07) $38,716 $44,000 $43,984 $0 127 School District Overtime $20,182 $20,000 $17,063 $0 153 Health Insurance $281,356 $309,562 $309,562 $304,105 155 Retirement $197,873 $227,580 $215,019 $230,721 Subtotal Personal Services $2,253,248 $2,458,497 $2,393,110 $2,396,431 Maintenance & Operations: 210 Office Supplies $3,922 $3,000 $3,126 $3,000 215 Computer supplies/equipment/maint. $5,814 $6,000 $6,446 $5,500 218 Equipment non -capital $13,636 $4,000 $4,024 $4,000 220 Investigative Supplies $6,289 $5,000 $5,089 $5,000 221 Safety Equipment $4,046 $8,000 $4,829 $7,000 225 Major Case Unit supplies $367 $2,000 $549 $2,000 226 SRT Support/supplies $3,883 $4,000 $3,911 $5,000 227 Ammo & Supplies $12,912 $15,000 $14,705 $15,000 228 Patrol Car Supplies $24,785 $13,000 $14,579 $13,000 229 Other Supplies $3,494 $3,500 $3,055 $3,500 230 Crime Prevent. Supplies $1,381 $2,000 $1,399 $2,000 231 Crisis Negotiations $1,746 $1,000 $132 $1,500 235 Bike Patrol $1,325 $1,000 $374 $1,000 237 Reserve Program Supplies $32 $2,000 $1,357 $2,000 320 Printing $5,490 $5,000 $4,728 $5,000 335 Membership Dues $1,534 $1,000 $1,074 $1,000 con't 75 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL - CONTINUED ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 345 Telephone & Communications $15,299 $15,000 $14,842 $15,000 354 Contract Services $3,308 $8,000 $4,943 $8,000 357 Forensic Analysis/Pathology $2,918 $3,350 $3,835 $3,000 363 Office Equip Maintenance $3,005 $2,000 $1,580 $2,000 365 Mandatory maint. & licensing/software $19,112 $21,500 $20,769 $21,500 369 Radio Maintenance $2,705 $2,500 $2,584 $2,500 373 School & Travel $26,976 $26,000 $19,514 $26,000 375 Regional Training (reimbursed) $17,784 $15,000 $2,304 $15,000 376 Testing (reimbursed) $0 $2,000 380 Training Supplies $1,892 $2,000 $2,319 $2,000 388 Medical Services* $5,950 $1,000 $3,296 $8,000 391 Prisoners Medical Treatment $258 $500 $257 $500 392 Prisoners Room & Board $0 $1,000 $0 $1,000 Subtotal Maintenance & Operations $189,863 $173,350 $145,620 $182,000 Operating Transfers: 827 To Drug Fund 2916 $43,812 $0 $0 $49,000 828 Transfer to Cops Hiring Recovery Program Grant fund 2918 $20,000 829 Transfer to Block Grant 2919 $27,000 $27,000 $8,000 Total Operating Transfers $43,812 $27,000 $27,000 $77,000 Capital Outlay: 942 Radio Match 12% $0 $15,000 $15,000 $0 944 1 Police Car/radio/light bars/equipment $81,235 $0 $0 $0 Subtotal Capital Outlay $81,235 $15,000 $15,000 $0 Subtotal Police & Administration $2,568,158 $2,673,847 $2,580,730 $2,655,431 con't. 76 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL - CONTINUED ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 DETECTIVES FTE's 5 5 5 5 420141 Personal Services: 110 Salaries $296,556 $315,940 $315,589 $327,330 121 Overtime $13,097 $16,500 $12,002 $20,000 153 Health Insurance $45,980 $53,674 $53,602 $54,325 155 Retirement $38,059 $41,489 $41,484 $44,111 Total Detectives $393,692 $427,603 $422,677 $445,766 RESOURCE OFFICERS FTE'S 3 3 3 2 420144 Personal Services: 110 Salaries and payroll costs $117,980 $145,088 $144,076 $107,306 153 Health Insurance $20,353 $16,301 $16,301 $14,713 155 Retirement $15,201 $19,960 $18,855 $14,306 Total Resource officers $153,534 $181,349 $179,232 $136,324 420142 DISPATCH FTE's 7 8.5 8.5 8.5 1.5 FTE added for 2 Perm part-time existing employees. (added partime FfE's) 110 Salaries $317,852 $354,767 $332,159 $349,487 121 Overtime $15,831 $15,000 $14,209 $15,000 153 Health Insurance $64,562 $72,847 $72,847 $73,140 155 Retirement $21,188 $23,054 $22,077 $22,585 Total Dispatch Personal Services $419,433 $465,668 $441,292 $460,212 Maintenance & Operations: 215 Computer supplies $1,314 $1,700 $2,106 $1,700 234 Uniforms $1,592 $1,800 $1,739 $1,800 373 School & Travel (reimbursed 911) $3,464 $6,000 $990 $6,000 Total Maintenance & Operations $6,370 $9,500 $4,835 $9,500 Total Dispatch services $425,803 $475,168 $446,127 $469,712 con't. 77 POLICE DEPARTMENT FUND: GENERAL, 1000-413-420140 EXPENDITURE DETAIL — CONTINUED ANIMAL CONTROL FTE 420145 Personal Services: 110 Salaries 121 Overtime 153 Health Insurance 155 Retirement Subtotal Personal Services Maintenance & Operations: 229 Other supplies 354 Shelter/Animal :Vet. Treatment Subtotal Maintenance & Operations Total Animal Control GRAND TOTAL POLICE BUDGET ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 1 1 1 1 (vacant) $44,091 $46,718 $21,712 $0 $173 $1,000 $137 $0 $11,988 $13,204 $3,030 $0 $2,660 $2,830 $1,315 $0 $58,912 $63,752 $26,194 $0 $128 $1,000 $0 $0 $895 $2,500 $755 $6,500 $1,023 $3,500 $755 $6,500 $59,935 $67,252 $26,949 $6,500 $3,601,122 $3,825,219 $3,655,715 $3,713,734 78 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 PERSONNEL SCHEDULE - POLICE & ADMINISTRATION POSITION TITLE Chief Assistant Chief Lieutenant of Patrol Sergeant Patrol (2 vacant) Records Manager Evidence Clerk Secretary allowances (clothing/unifonn/safety equipment) acting sergeant pay shift differential pager pay Subtotal PAYROLL TAXES Total line item 110 FTE BUDGET FY09/10 1.00 $79,574 1.00 $71,890 1.00 $65,668 4.00 $257,764 21.00 $1,009,715 1.00 $44,245 1.00 $34,703 1.00 $31,216 $18,800 $6,261 $22,000 $11,400 $4,000 31.00 $1,657,234 $115,371 PERSONNEL SCHEDULE - DETECTIVES POSITION TITLE Lieutenant of Detectives Sergeant Patrol allowances (clothing/unifonn/safety equipment) pager pay Subtotal PAYROLL TAXES Total line item 110 $1,772,605 FTE BUDGET FY09110 1.00 $66,127 2.00 $125,176 2.00 $106,613 $3,200 $3,000 $2,000 5.00 $ 306,116 $21,214 $ 327,330 WE FUND: GENERAL 1000-413420140 PERSONNEL SCHEDULE - RESOURCE OFFICERS POSITION TITLE Patrol (2 vacant) allowances (clothing/uniform/safety equipment) Subtotal PAYROLL TAXES Total line item 110 FTE BUDGET FY09/10 2.00 $98,533 $1,800 $0 PERSONNEL DISPATCH 2.00 $100,333 $6,973 $107,306 FTE BUDGET POSITION TITLE FY09/10 Dispatcher 7.75 $270,319 fill in/Sunday/holiday pay $40,600 $8,539 Subtotal 7.75 $ 319,458 PAYROLL TAXES $30,029 Total line item 110 $ 349,487 PERSONNEL SCHEDULE - ANIMAL CONTROL POSITION TITLE Warden (vacant) Subtotal PAYROLL TAXES Total line item 110 80 FTE BUDGET FY09/10 1.00 $0 1.00 $ - $0 FUND: 2916-413-420140 REVENUE PROJECTION - FUND SUMMARY BUDGET FY09/10 BEGINNING CASH Cash on Hand $0 REVENUES 331020 HIDTA Grant $1 1,000 331022 County Drug Grant $37,000 383001 General Fund Transfer $49,000 TOTAL REVENUE $97,000 TOTAL AVAILABLE $97.000 Crime Control $84,647 ENDING CASH Cash on Hand $12.353 81 DRUG ENFORCEMENT GRANT FUND: 2916-413-420140 EXPENDITURE DETAIL/SUMMARY Personal Services: FTE's 110 Salaries and payroll costs 121 Overtime -grant 153 Health Insurance 155 Retirement Total Personal Services Materials and Services 210 Office Supplies 354 Contract Services Total Materials & Services TOTAL BUDGET FY09/10 1 $49,387 $11,000 $13,204 cK .<cc $80,247 $400 $4,000 $4,400 $84,647 PROGRAM DESCRIPTION The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of dangerous drugs and the criminal activity associated with dangerous drug use in Flathead County and its incorporated cities. The multi -agency task force concept is intended to ensure a well -coordinated county -wide drug enforcement program whose purpose is to attack the drug market place at all levels by placing equal importance on the casual user, the addict and the traffickers. Last year, due to personnel shortages, we had to move the drug officer back to patrol. We are hopeful this year, with grants becoming available and the reinstatement of the HIDTA Fund we will be able to put an officer back on the Northwest Drug Task Force. 82 FUND: 2917-413-420140 REVENUE PROJECTION - EXPENDITURE SUMMARY BUDGET FY09/10 BEGINNING CASH Cash on Hand $0 REVENUES 331020 FEDERALGrant $750,000 TOTAL REVENUE $750.000 EXPENDITURES 950 Crime Control $750.000 ENDING CASH $o Cash on Hand COPS Grant awarded the City to be used toward construction of a shooting facility for training. 83 CHRP GRANT -Cops Hiring Recovery Program Grant FUND: 2918-413-420140 REVENUE PROJECTION - FUND SUMMARY BUDGET FY09110 BEGINNING CASH Cash on Hand $0 REVENUES 331025 COPS HIRING RECOVERY PROGRAM GRANT 3 year allocation $214,229 383001 General Fund Transfer (25% to fund 4th year) $20,000 TOTAL REVENUE $234,229 TOTAL AVAILABLE $234,229 Crime Control $71,247 ENDING CASH Cash on Hand $162,982 84 CHIRP GRANT -Cops Hiring Recovery Program Grant FUND: 2918413-420140 EXPENDITURE DETAIL/SUMMARY BUDGET FY09110 Personal Services: FTE's 1 110 Salaries and payroll costs $51,387 153 Health Insurance $13,204 155 Retirement $6,655 Total Personal Services $71,247 TOTAL $71,247 I' _Z-0` U_6 1 : ' �h,, The Police Department applied for and received a grant for the COPS Hiring Recovery Program (CHRP) to hire one police officer. The grant award is to pay the salary and benefits of an entry level police officer for three years with the agreement that the City of Kalispell retain that position for a fourth year. The General Fund match will ensure the funds to retain the position for the fourth year. 85 LAW ENFORCEMENT GRANTS FUND: 2919-413420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 334013 MDOT Equipment Grant / Radio Grant 334011 DUI Task Force 334015 MDOT Special Traffic Enforcement 331021 JAG Grant 2009-S13-139-2013 331022 JAG Grant 2009-DJ-BX-0132 331024 Roundup for Safety grant 331026 County Drug team Contribution 335082 911 reimbursement 342015 School District Overtime 365000 Trade-in value 365020 Private Donation 383001 Transfer from General Total Revenue Total Available EXPENDITURES Crime Control ENDING CASH Cash on Hand ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $12,964 $12,423 $12,423 $6,135 $288,000 $281,359 $6,000 $40,000 $19,500 $57,224 $10,595 $0 $10,000 $4,600 $5,000 $15,000 $25,225 $12,000 $20,000 $2,715 $327,899 $5,906 $0 $27,000 $27,000 $8,000 $390,339 $325,000 $318,865 $158,819 $403,303 $337,423 $331,288 $164,954 $390,880 $332,348 $325,153 $161,195 $12,423 $5,075 $6,135 $3,759 86 LAW ENFORCEMENT GRANTS FUND: 2919-413420140 EXPENDITURE DETAIL/SUMMARY Personal Services: 110 Salaries and payroll costs -dispatch 125 Overtime -DUI Task force 126 Overtime -Holiday Reimbursement 127 Overtime -School district 155 Retirement Total Personal Services Maintenance & Operations: 218 JAG grant -Automated Ticketing equip/supplies 219 Equipment: in car video (amend $15,000 Safe Kids'08) 220 Other equipment from donations 221 Bullet Proof Vests Total Maintenance & Operations Capital Outlay: 940 Equipment 941 Rifles for SWAT team donation 944 Vehicles Total Capital ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $4,000 $706 $10,000 $40,000 $20,000 $4,000 $706 $78,000 $1,635 $0 $0 $37,095 $21,307 $0 $0 $0 $132 $10,000 $10,546 $5,000 $4,895 $0 $0 $5,600 $27,969 $10,000 $10,546 $47,695 $314,196 $315,000 $306,553 $0 $24,600 $7,348 $7,348 $0 $24,115 $0 $0 $35,500 $362,911 $322,348 $313,901 $35,500 $390,880 $332,348 $325,153 $161,195 FY09 BUDGET ACCOMPLISHMENTS Converted all vehicles and portable radios to P25 Digital radios FY10 BUDGET OBJECTIVES Purchase a 4WD patrol vehicle Purchase an automated ticketing system to allow officers to utilize their time on the street more efficiently and assist with records keeping in the police department and the court. Replace aging bullet proof vests 87 ON BEHALF PAYMENTS FUND: 1001 GENERAL-.400-420140....420400 REVENUE PROJECTION/EXPENDITURE SUMMARY Beginning Cash CASH: Operating Revenue INTERGOVERNMENTAL Total Available Expenditure RETIREMENT 155 Police 155 Fire & Ambulance Ending Cash ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $o $o $o $o $1,032,626 $1,175,000 $1,062,581 $1,300,000 $1,032,626 $1,175,000 $1,062,581 $1,300,000 $516,412 $600,000 $543,788 $600,000 $516,214 $575,000 $518,793 $700,000 $1,032,626 $1,175,000 $1,062,581 $1,300,000 Cash Cary Over $0 $0 PROGRAM DESCRIPTION On -behalf payments are payments made by the State of Montana into the State Retirement Fund on behalf of Police and Firemen. No funds come through the City's bank, nor do we write any checks. Recognition of the benefit is a requirement of GASB 24 (Governmental Accounting Standards Board). The State pays 32.61 % (of payroll) for fire and 29.37% for police. $0 $0 :: IMPACT FEES FUND: 2399 REVENUE PROJECTION Beginning Cash 10100 Cash: Administration 5% 10172 Cash: Police 10173 Cash: Fire Total Cash Revenue 341072 POLICE (less admin) 341070 5% Admin 341073 FIRE (less admin) 341070 5% Admin 371010 Interest Revenue-distrubuted to cash accts Total Revenue Total Available Expenditure 900 Fire Department (me debt service, less impact review) Police Department (less impact review) Administrative transfer Admin.- Fire for review Admin-Police for review Total Expenditures Ending Cash 10100 Cash: Administration 5% 10172 Cash: Police 10173 Cash: Fire Total Cash ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $4,838 $11,708 $11,708 $4,834 $6,554 $16,358 $17,165 $23,162 $86,702 $213,997 $213,191 $136,166 $98,094 $242,063 $242,064 $164,162 $9,670 $10,000 $5,451 $4,750 $287 $250 $127,725 $120,000 $74,871 $64,125 $3,940 $3,375 $6,574 $4,500 $3,922 $4,000 $143,969 $134,500 $88,471 $76,500 $242,063 $376,563 $330,535 $240,662 $0 $155,375 $155,050 $200,060 $0 $0 $0 $20,000 $0 $10,000 $10,000 $7,100 $500 $1,324 $500 $500 $0 $500 $0 $166,375 $166,374 $228,160 $11,708 $18,208 $4,834 $3,803 $16,358 $25,858 $23,162 $7,775 $213,997 $192,122 $136,166 $925 $242,063 $236,188 $164,162 $12,502 IMPACT FEES FUND: 2399 EXPENDITURE SUMMARY/ DETAIL 413 420140 Police Department -available funds 354 Impact fee review from adm. 5% Subtotal Police 416 420400 Fire Department -available funds 354 Impact fee review from adm. 5% 610 Principal -Fire Truck 620 Interest - Fire Truck 944 CAPITAL FIRE TRUCK Subtotal Fire 810 Administrative transfer Subtotal Administration ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $20,000 $500 $0 $500 $0 $500 $0 $20,500 $165,000 $500 $1,324 $500 $24,000 $23,750 $24,750 $11,375 $11,301 $10,310 $120,000 $120,000 $0 $155,875 $156,375 $200,560 $10,000 $10,000 $7,100 $0 $10,000 $10,000 $7,100 Total $0 $166,375 $166,375 $228,160 Impact fees were recently adopted by the City Council. An Impact Fee committee oversees the recommendations for use of these funds. The fire department purchased a a portion of a ladder truck with impact fees and a portion of related debt. Impact fees can be used for capital purchases related to growth. 5% of the impact fees is for administration and will be used to pay the review fees and fund admin. Amounts budgeted are amounts anticipated to be available for fire and police purchases of items approved on their capital improvement plan. Capital purchases must have a 10 year life. The Fire Department is hoping to find a used Wildland Fire Tender and will use budget authority for purchase. 91 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 1_.`4 W 010111119 ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $2,334,251 $2,283,397 $2241,796 $2,124,463 Maintenance & Operations $200,034 $100,015 $110,451 $115,850 Capital Outlay $5,250 $10,102 $9,242 $0 Debt Antercap Loan $36,407 $69,915 $69,915 $68,025 $2,575,942 $2,463,429 $2,431,404 $2,308,338 PROGRAM DESCRIPTION Mission "Respond to all fire, rescue, medical, and hazardous materials needs in our community, and immediately begin to mitigate the emergency. Respond to all requests for emergency medical services within the ambulance response area; and assist our community in reducing and preventing Vision "Assisting our community in reducing, preventing, and mitigating emergencies." Ambulance response is a function of the Kalispell Fire Department. The service supports 10.95 FTEs, responding to over three thousand requests for transport service. 91 FIRE DEPARTMENT FUND: 1000416420400;420440;420465 FY 10 BUDGET OBJECTIVES Respond and mitigate over4500 Fire, EMS, and Hazardous Material incidents in a safe manner. Train and recertify our personnel in fire, emergency medical, technical rescue, and hazardous materials. Apply for grants to support safety equipment, emergency medical equipment, staffing, and remodel of Station 61. Test all apparatus, hose, and ladders in compliance with standards. Explore contracting with DNRC for Wildland response. Continue Wellness Program to reduce injuries and annual physicals. Purchase a Pumper/Tender for Wildland response. Purchase a used ambulance to replace aging equipment. Implement a Fire Company Inspection program. Adopt the 2009 International Fire Code. Fire plan review, fire inspections, and subdivision review. FY 09 BUDGET ACCOMPLISHMENTS Responded to over 4500 Fire and EMS responses in 5 minutes or less 90% of the time. Performed 80 fire inspections. Conducted 9 fire investigations. Performed plan review, alarm testing, and water supply planning Continued to support the Volunteer Chaplain's program with the Police Dept. Delivered Prevention messages through the media, public tours, school tours, and civic groups. Provided 32 hours of training each month to each firefighter/paramedic. Provided 11,455 hours of training Operated the regional hazardous material response team, hosted a 40 hour technician course, and conducted two multi -agency drills. Purchased a new ladder truck and placed in service. Tested all apparatus, hose ,and ladders in compliance with ISO/NFPA. Received a FEMA grant for the Computer Aided Dispatch center. Applied for a SAFER grant but was unsuccessful. Performed an 80 hour Officer training for 5 members. Performed many hours of relationship building with rural fire departments. Priority 1—Administrative clerk Priority 2 — Fire Inspector Priority 3 — (6)Firefighters Replace an ambulance Fire officer training Replace carpet at Station 62 No car seat clinics 8 firefighters on duty 24/7 Heating system at Station 62 FY 10 BUDGET CONSTRAINTS $40,000 $60,000 $396,000 $30,000-$60,000 (used) $100,000 (new) $10,000 (overtime) $10,000 $5,000 (overtime) $25,000 (overtime) unknown 92 � � a k w U- 93 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465;420470 EXPENDITURE DETAIL 80/20% 80/20% 80/20% 80/20% 420400 OPERATIONS Personal Services: FTE'S 110 Salaries 112 Salaries- Severance or comp time buyout 113 Kelly Workback 121 Overtime 153 Health Insurance 155 Retirement (FURS) Total Operations/Personal Services Maintenance & Operations: 210 Office Supplies 213 Small Office Equip 215 Computer Supplies 218 Equipment (Non Capital) 221 Safety Equipment 224 Janitorial Supplies 241 Consumable Tools/Uniforms 320 Printing & postage 335 Membership & Dues 345 Telephone & Communications 354 Contract Services 358 MT F/F Testing Consortium 362 Equipment Maintenance 369 Radio/pager- Equip.& Maintenance 373 School & Travel 380 Training Materials Total Operations/M & 0 420400 Debt Service: 610 Debt Retirement: Fire Engine & Ladder truck 620 Interest Total Debt Service Capital Outlay 940 Radio match 2009 Total Operations amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 26.2 26.2 26.2 26.2 (.8 vacant) $1,559,345 $1,601,722 $1,561,079 $1,520,431 $1,185 $22,000 $23,321 $2,500 $5,000 $4,240 $40,000 $89,736 $57,765 $57,478 $19,153 $243,464 $244,465 $244,465 $242,475 $199,150 $210,285 $210,231 $206,254 $2,092,880 $2,141237 $2,100,814 $2,030,814 $1,333 $850 $618 $850 $269 $200 $0 $200 $1,919 $500 $68 $500 $21,909 $0 $0 $5,000 $30,073 $0 $0 $11,000 $619 $450 $618 $700 $16,115 $9,500 $12,536 $10,000 $318 $200 $64 $200 $431 $0 $0 $0 $8,980 $6,000 $8,372 $6,000 $0 $5,050 $5,710 $5,000 $1,000 $0 $0 $1,000 $6,784 $7,100 $6,709 $5,000 $8,082 $4,900 $4,812 $15,500 $8,041 $0 $0 $1,500 $2,517 $0 $0 $0 $108,390 $34,750 $39,507 $62,450 $24,857 $49,559 $49,559 $51,550 $11,550 $20,356 $20,356 $16,475 $36,407 $69,915 $69,915 $68,025 $5,250 $10,102 $9,242 $0 $2,242,927 $29256,004 $2,219,478 $2,161,289 94 FIRE DEPARTMENT FUND: 1000416-420400;420440;420465;420470 EXPENDITURE DETAIL-Cont. 420440 PREVENTION FTE's 110 Salaries 121 Overtime 153 Health Insurance 155 Retirement (FURS) Total Prevention/Personal Services Maintenance & Operations: Prevention 210 Office Supplies 213 Small Office Equip,/ safety equip./computer supplies 241 Consumable Tools/Uniforms 314 Private Hydrant Rental 320 Printing 322 Books/ Fire Prevention Week materials 333 Subscript/Fire Codes/Publications/Filing fees 335 Membership & Dues 345 Telephone & Communications 354 Contract Services 373 School & Travel 379 Meetings 380 Training Materials Total Prevention Expenses Maintenance & Operations: TRAINING 322 Books 380 Training 388 Physicals & immunization Total TRAINING/HAZMAT Services M & O Total TRAINING/HAZMAT Expenses ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 3.4 3.7 3.7 3.7 (2.5 vacant) (2.7 vacant) (2.7 vacant) $190,571 $109,293 $108,447 $70,890 $483 $700 $563 $0 $29,104 $18,270 $18259 $13,186 $21,213 $13,897 $13,713 $9,574 $241,371 $142,160 $140,982 $93,650 $1,533 $1,600 $1,364 $500 $13,339 $0 $0 $2,843 $1,550 $1,734 $1,000 $5,078 $5,500 $4,756 $5,500 $1,317 $500 S628 $500 $202 $750 $547 $500 $1,440 $1,200 $371 $500 $225 $575 $1,005 $250 $4,481 $4,140 $6,010 $2,500 $2,581 $700 $1,788 $1,000 $6212 $1,000 $1,197 $1,000 $550 $500 $637 $500 $88 $600 $366 $500 $39,889 $18,615 $20,403 $14250 $281,260 $160,775 $161,385 $107,900 95 $200 $110 $500 $340 $1,200 $1,154 $2,000 $1,491 $0 $0 $0 $1,831 $1,400 $1,264 $2,500 $1,831 $1,400 $1,264 $2,500 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465;420470 EXPENDITURE DETAIL-Con't. FIRE STATION #62 420470 Maintenance & Operations: Fire Station No. 62 213 Small Office Equipment 218 Equipment (Non -Capital) 224 Janitorial Supplies 241 Consumable Tools 341 Electricity 342 Water 344 Natural Gas 354 Contract Services 362 Equipment Maintenance 366 Building Maintenance Total M & O Station #62 ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $0 $400 $0 $200 $3,831 $3,500 $3,342 $2,500 $891 $750 $708 $750 $547 $400 $435 $400 $10,525 $12,000 $9,495 $10,000 $2,111 $2,800 $2,258 $2,800 $21,327 $16,500 $19,805 $15,000 $4,925 $2,800 $4,093 $2,000 $2,788 $2,600 $5,304 $1,500 $2,979 $3,500 $3,837 $1,500 $49,924 $45,250 $49,277 $36,650 GRAND TOTAL FIRE DEPARTMENT $2,575,942 $2,463,429 $2,431,404 $2,308,338 96 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 POSITION TITLE Chief (vacant) Operations Chief Captains Lieutenants Training Officer Firefighters PERSONNEL SCHEDULE - OPERATIONS FTE BUDGET FY09/10 0.40 $0 0.50 $37,250 2.40 $169,444 4.00 $252,563 0.50 $31,216 16.80 $939,444 Subtotal 24.60 $1,429,917 PAYROLL TAXES $90,514 Total fine item 110 $1,520,431 PERSONNEL SCHEDULE - PREVENTION POSITION TITLE Chief (vacant) Assistant Chief Inspectors (vacant) Clerk (vacant) Subtotal PAYROLL TAXES Total line item 110 97 FTE BUDGET FY09/10 0.20 $0 1.00 $66,670 2.00 $0 0.50 $0 3.70 $ 66,670 $4,220 $ 70,890 FIRE GRANTS -FEMA, ETC. FUND: 295 7-416-42 0400 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating REVENUES 331112 Homeland Security Grant 97.067-tow veh 331113 FEMA Grant #7 - 911 CAD system 331114 County 911 match for CAD system 331115 Homeland Security Grant 97.067 HSGP 331118 AFG Grant/ OLD FEMA #8 $98,000 331120 Hazmat Tech Train Grant 334020 Regional Hazardous Materials Team Reimb. 334021 Hazmat Grant 334122 INCIDENT REIMB/Wildland fire 362010 Meridan Gas Spill Reimbursement 365001 Heritage Program donation 365020 Donations/Roundup for Safety 334013 Radio Grant 331121 HMEP Grant (CFDA 20.703) 331122 CERCLA Grant (CFDA 97.021) Total Revenue Total Available EXPENDITURES M&O Capital Outlay Total Expenditures ENDING CASH CASH: operating ACTUAL FY07/08 BUDGET FY08/09 ACTUAL FY08/09 BUDGET FY09/10 $34,044 $53,713 $53,713 $33,933 $31,473 $0 $0 $0 $0 $732,701 $0 $732,701 $0 $183,175 $0 $183,175 $18,334 $20,000 $0 $20,000 $79,665 $29,468 $22,558 $120,000 $30,000 $30,000 $34,000 $30,000 $28,661 $60,000 $0 $60,000 $44,167 $44,167 $44,167 $44,167 $78,661 $130,000 $0 $130,000 $51,474 $0 $0 $0 $15,000 $10,000 $3,503 $6,000 $344 $6,000 $0 $126,713 $64,696 $30,000 $0 $24,567 $0 $0 $0 $9,433 $0 $0 $365,938 $1,396,224 $180,765 $1,366,043 $399,982 $1,449,937 $234,478 $1,399,976 $313,987 $350,438 $129,056 $441,937 $32,282 $1,057,589 $71,489 $954,083 $346,269 $1,408,027 $200,545 $1,396,020 $53,713 $41,910 $33,933 $3,956 98 FIRE GRANTS -FEMA, ETC. FUND: 2957-416-420400 amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $124,980 $178,000 $21,363 $178,000 Maintenance & Operations $189,007 $172,438 $107,693 $263,937 Capital Outlay $32,282 $1,057,589 $71,489 $954,083 $346,269 $1,408,027 $200,545 $1,396,020 PROGRAM DESCRIPTION Federal Grant Funds which the City can apply for to fund equipment and reimburse salaries and overtime related to hazmat and other emergencies. FY 10 BUDGET OBJECTIVES Will apply for all available grants for staffing and equipment. Will explore wildland contracting with DNRC Continue to manage State HazMat Team ro FIDE GRANTS -FEMA, ETC. FUND: 2957-416-420400 EXPENDITURE DETAIL Personal Services: Reimbursable 110 Salaries - Regional Hazmat Reimb 121 Overtime - Regional Hazinat Reimb 153 Health Insurance - Regional Hazmat Reimb 155 Retirement - Regional Hazmat Reimb Total Personal Services 420400 Maintenance & Operations: misc. donations 229 Materials - Regional Hazmat Reimb 218 Equipment (non -capital) 221 Safety Equipment - Roundup for Safety 354 Haz Tech Training Grant 373 Travel - Regional Hazmat Reimbursable 420410 Pass Thru Hazmat 121 OT - Pass Thru Hazmat 218 Equipment - Pass Thru Hazmat 373 Travel - Pass Thru Hazmat 420411 Homeland Security Grant 218 Equip/Homeland Sec HSGP 420412 FEMA #5/#6 GRANT REQUEST 944 Ladder Truck(FY07)/Prevention & Safety(08) 420413 CAD SYSTEM/FEMA #7 GRT REQUEST 940 AFG Regional CAD System(carryover) 420414 FEMA #8 GRANT REQUEST 218 AFG Equipment and Safety 420415 Heritage Program Grant 940 Heritage Program Grant 420420 Wildland Fire OT 126 Wildland Fire OT 420450 Homeland Security Grant 940 Hazmat Tow Vehicle 940 Radio Grant/Formerly COPS Radio Grant 420500 Meridan Gas Spill Total FEMA/ other public safety budgets amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $51,176 $10,000 $639 $10,000 $2,699 $15,000 $15,000 $0 $1,564 $1,564 $6,053 $1,436 $1,315 $1,436 $59,928 $28,000 $1,954 $28,000 $39 $6,000 $0 $6,000 $26,367 $45,812 $22,392 $45,812 $6,000 $0 $6,000 $30,000 $34,000 $34,000 $30,000 $4,931 $20,000 $0 $20,000 $61,337 $111,812 $56,392 $107,812 $13,470 $20,000 $19,409 $20,000 $25,651 $23,263 $15,401 $31,125 $950 $5,000 $3,537 $5,000 $40,071 $48,263 $38,347 $56,125 $21,121 $0 $0 $0 $5,282 $0 $0 $0 $0 $915,876 $0 $915,876 $79,948 $32,363 $32,363 $120,000 $15,000 $6,793 $8,207 $130,000 $0 $130,000 $27,000 $0 $0 $0 $126,713 $64,696 $30,000 $51,582 $0 $0 $0 $346,269 $1,408,027 $200,545 $1,396,020 100 AMBULANCE FUN FUND: 2230-440-420730 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating Total Cash Available REVENUES 342050 Fees for Services Write - offs, uncollectible Medicare, etc. 46% Net collections 342052 Out of City surcharge 342070 County EMS Levy 371010 Interest Earnings/donations Total Revenue Total Available EXPENSES Ambulance Service Capital Outlay Total Expense ENDING CASH Total cash available ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $57,703 $8,486 $8,486 $2,470 $57,703 $8,486 $8,486 $2,470 $1,160,950 $1,250,000 $1,397,241 $1,425,000 ($410,000) ($412,500) $644,811 ($660,000) $750,950 $837,500 $752,430 $765,000 $50,000 $2,841 $0 $94,483 $105,000 $88,346 $90,000 $2,268 $2,000 $106 $0 $847,701 $994,500 $843,723 $855,000 $905,404 $1,002,986 $852,209 $857,470 $859,513 $901,195 $849,739 $789,666 $37,405 $22,500 $0 $37,500 $896,918 $923,695 $849,739 $827,166 $8,486 $79,291 $2,470 $30,304 101 AMBULANCE FUND FUND: 2230-440-420730 ACTUAL BUDGET ACTUAL BUDGET FY0 7/08 FY08/09 FY08/09 FY09/10 Personal Service $682,754 $707,041 $683,490 $631,409 Materials and Services $176,759 $194,154 $166,249 $158,257 Capital Outlay $37,405 $22,500 $0 $37,500 Replacement Reserve $0 $0 $0 $0 $896,918 $923,695 $849,739 $827,166 PROGRAM DESCRIPTION Mission "Respond to all fire, rescue, medical, and hazardous materials needs in our community, and immediately begin to mitigate the emergency. Respond to all requests for emergency medical services within the ambulance response area; and assist our community in reducing and preventing emergencies." Vision "Assisting our community in reducing, preventing, and mitigating emergencies." FY 09 BUDGET ACCOMPLISHMENTS Responded to 2779 EMS responses. Explored purchasing medical supplies from KRMC. Recertified 14 Paramedics PHTLS course for 6 Paramedics. Raised the Ambulance Billing rates Participated in Flathead County EMS advisory committee. Explored new revenue opportunity with the hospital. Continue 2009 objectives Explore reducing operating costs Explore reducing personnel costs 102 AMBULANCE FUND FUND: 2230-440-420730 EXPENDITURE DETAIL 80/20 80/20 80/20 80/20 Personal Services: FTE's 110 Salaries & Wages 112 Severance -retirement 113 Kelly Workback 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Materials and Operations 210 Office Supplies 213 Small Office Equipment 215 Computer Supplies 218 Equipment - Non -Capital 231 Gas and Oil 241 Consumable Tools/uniforms 312 Postage 320 Printing 345 Telephone & Communications 353 Audit 354 Paramedic Recertification 358 MT F/F Testing Consortium 359 Collection Serv./Credit Card Fees 362 Equipment Maintenance 369 Radio Maintenance 373 School & Travel 380 Training Materials 388 Exposure Testing/hnmun. 391 Treatment -Medical Supplies 510 Property & Liability ins. $1,500/$15,634 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer Total Materials and Operations ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 9.40 $508,112 $543 $0 $22,564 $87,500 $64,035 9.10 $504,614 $6,000 $0 $50,000 $81,694 $64,733 9.10 $513,270 $6,000 $1,060 $16,498 $81,830 $64,832 9.10 (1.3 vacant) $475,779 $0 $10,000 $6,038 $79,149 $60,444 $682,754 $707,041 $683,490 $631,409 $2,020 $1,900 $662 $1,000 $108 $750 $172 $200 $4,689 $6,000 $2,721 $2,000 $5,809 $3,500 $126 $2,000 $13,074 $13,500 $9,114 $10,000 $7,376 $7,250 $2,906 $5,000 $2,726 $3,000 $2,066 $3,000 $1,210 $1,250 $323 $500 $2,316 $1,800 $2,303 $700 $335 $500 $500 $500 $7,969 $8,420 $9,957 $8,000 $500 $500 $500 $378 $3,800 $718 $500 $2,174 $3,500 $5,345 $3,500 $3,637 $3,800 $50 $2,500 $5,334 $4,400 $3,247 $0 $700 $3,750 $4,560 $3,000 $618 $9,000 $3,755 $5,000 $50,424 $38,000 $42,460 $38,000 $17,807 $20,897 $16,627 $17,134 $7,000 $7,500 $7,500 $8,000 $34,837 $40,739 $40,739 $36,078 $5,718 $10,398 $10,398 $11,145 $176,759 $194,154 $166,249 $158,257 con't. 103 AMBULANCEFUND FUND: 2230440-420730 EXPENDITURE DETAIL - Con't. EMS Capital Expenses 805 Match grant 944 Command vehicle 50% with Fire 940 Replacement defibrillator 943 Ambulance Total Capital Outlay ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $0 $7,500 $0 $0 $5,250 $0 $0 $0 $32,155 $15,000 $0 $7,500 $0 $0 $0 $30,000 $37,405 $22,500 $0 $37,500 Total Ambulance $896,918 $923,695 $849,739 $827,166 104 AMBULANCE FUND FUND: 2230-440420730 PERSONNEL SCHEDULE FTE BUDGET POSITION TITLE FY09/10 Chief (vacant) 0.40 $0 Operations Chief 0.50 $37,250 Captains 0.60 $42,361 Lieutenants 1.00 $63,141 Training Officer 0.50 $31,216 Firefighters 4.60 $234,861 Medical Billing Tech 1.00 $37,542 Clerk (vacant) 0.50 $0 Subtotal 9.10 $446,371 PAYROLL TAXES $29,408 Total line item 110 $475,779 105