The URL can be used to link to this page

04. General GovernmentFund No. 1000 General Government $ 451,300 1000 City Manager $ 164,094 1000 Human Resources $ 128,174 1000 Mayor & City Council $ 105,277 1000 Media Specialist $ 31,015 1000 City Clerk $ 95,906 1000 Finance Department $ 243,498 1000 City Attorney $ 395,673 1000 Municipal Court $ 306,188 1000 City Facilities Maintenance $ 318,552 1000 Planning Department $ 351,314 2394 Building Department $ 372,268 2950 Domestic Violence Compliance Officer $ 10,363 2951 DUI Court Grant $ 72,823 6030 Data Processing $ 363,503 $ 3,409,948 20 GENERAL GOVERNMENT FUND: GENERAL 1000-400-41XXXX EXPENDITURE SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Administration & Operations $445,486 $356,300 $375,388 $451,300 $445,486 $356,300 $375,388 $451,300 PROGRAM DESCRIPTION The purpose of the General Government budget is to provide funding for expenses of a general nature having application to all functions of general government. The budget includes funding for maintenance and operational items such as elections, general office supplies, postage, insurance printing, and costs associated with auditing and records administration. FY 2009 BUDGET ACCOMPLISHMENTS Liability insurance is provided by MMIA and based on payroll. Property Insurance is also through MMIA. Audit costs are $23,825 per the contract with Denning, Downey and Associates - costs are shared with other funds. Postage rates increased. Printing includes P. O. Books, Financial Reports, Audit Reports and the Preliminary and Final Budgets. * Printing also includes envelopes and stationary. FY 2010 BUDGET OBJECTIVES * Liability insurance provided by MMIA reflects a sharp increase in our experience factor. This cost is based on payroll which we charge to all funds, the General Fund share reflected in this budget. * Our audit contract increases to $25,825 for this next audit, the last year of our three year contract with Denning & Downey CPA's. * Postage is increasing and we will have election costs for FY2010. 21 GENERAL GOVERNMENT FUND: GENERAL 1000-40041XXXX EXPENDITURE DETAIL ACTUAL FY07/08 amended BUDGET FY08/09 ACTUAL FY08/09 BUDGET FY09/10 410530 Audit: 331 Annual Report Filing fees $1,000 $965 $1,000 353 Contract services ($25,825) $6,830 $8,700 $8,125 $10,500 410560 Purchasing: 210 Office Supplies $2,627 $3,000 $2,465 $3,000 312 Postage $16,723 $17,500 $17,706 $20,000 320 Printing $6,440 $4,000 $3,888 $3,500 354 Telephone Procurement $5,706 $0 $0 $0 410600-354 Elections: $6,477 $0 $0 $9,000 410900 Records Admin.: 331 Publication & Filing Fees $5,562 $5,500 $4,008 $5,000 460446-354 Kidsport Lease (reimbursed) $42,000 $41,651 $42,000 460452-366 Hockaday -annual building maint. per lease $6,600 $6,600 $6,600 $6,600 460452-920 Conrad Mansion Improvements $46,006 $0 $0 $0 460452-354 Community Center Contract $43,429 $0 $0 $0 510310-354 ICMA Fees $500 $500 $500 $500 510330-513 Liability Insurance $210,374 $200,500 $200,490 $230,200 510330-517 Property Insurance $38,135 $43,500 $43,407 $48,000 510330-516 Uninsured Loss (insurance deductible) $50,077 $23,500 $45,583 $32,000 510300 Contingency $0 $0 $0 $40,000 $445,486 $356,300 $375,388 $451,300 22 CITY MANAGER FUND: GENERAL 1000-401410210 EXPENDITURE SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $128,397 Materials and Services $25,324 $193,282 $160,594 $38,850 $20,381 $153,721 $232,132 $180,975 PROGRAM DESCRIPTION The City Manager is the Chief Administrative Officer of the City. The Manager's responsibilities include supervision of the City employees, implementation of City policy, preparation and oversight of the City budget, advising the City Council, and informing the citizens of Kalispell about City plans, programs and actions. FY 2009 BUDGET ACCOMPLISHMENTS Stabilized General Fund 8 Assisted PW with Transportation Impact Fees Assisted PW with DEQ negotiations Assisted Fire Dept with ambulance revenues 23 $137,044 $27,050 $164,094 CITY MANAGER FUND: GENERAL 1000401-410210 Personal Services: 110 Salaries and payroll costs (11 months) 110 Deferred Comp 112 Severance (amended) 153 Health Insurance 155 Retirement Total Personal Services Materials & Services: 213 Office Equipment 215 computer software/supplies 218 Equipment -not capital 229 Supplies 312 Newsletter 322 Books 335 Membership & Dues 338 Recruitment (moving exp 2010) 345 Telephone (long distance & cell) 373 School & Travel 379 Meetings & training Total Materials & Services Total City Manager EXPENDITURE DETAIL ACTUAL FY07/08 amended BUDGET FY08/09 ACTUAL FY08/09 BUDGET FY09/10 i 1 1 1 $119,444 $109,932 $77,368 $112,303 $0 $0 $0 $5,000 $0 $74,000 $73,923 $0 $1,403 $2,037 $2,037 $12,104 $7,550 $7,313 $7,266 $7,637 $128,397 $193,282 $160,594 $137,044 $73 $600 $0 $100 $16 $300 $0 $300 $6,619 $1,000 $594 $500 $781 $600 $15 $600 $0 $500 $100 $500 $81 $150 $51 $150 $2,448 $2,100 $0 $2,100 $0 $26,000 $15,346 $20,000 $1,032 $1,500 $478 $1,000 $11,008 $3,500 $2,723 $1,800 $3,266 $2,600 $1,074 $0 $25,324 $38,850 $20,381 $27,050 $153,721 $232,132 $180,975 $164,094 24 FUND: GENERAL 1000-401-410210 POSITION TITLE City Manager Subtotal PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE FTE BUDGET FY09/10 1.00 $112,500 Budget adjusted to 11 months 1.00 $112,500 $10,235 $122,735 25 HUMAN RESOURCES FUND: GENERAL 1000-401-410830 Personal Services Materials and Services EXPENDITURE SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $109,395 $119,314 $119,317 $121,148 $29,506 $9,800 $7,683 $9,050 $138,901 $129,114 $127,000 $130,198 PROGRAM DESCRIPTION Acts as the City's authority for all personnel policies / procedures, including labor relations & contract administration, personnel policy administration, job classification, wage administration, recruitment / selection, employee relations, safety and insurance programs, benefits coordinator and any related state and federal programs. FY 2009 BUDGET ACCOMPLISHMENTS Human Resources - Since April 2008 * Continued to make improvements and streamlining of documentation used by various departments. * Continued revisions to City's Personnel Manual * Stepped in as Temporary Acting City Manager following termination of City Manager * Continued to coordinate HR & Safety Training for all employees * Resolved health insurance issues when MMIA switched Administrators from Blue Cross to Allegiance Health * Obtained new, free to City, Employee Assistance Program for Employees to utilize FY 2010 BUDGET OBJECTIVES * Working with & negotiating successful contracts with Unions associated with the City * Monitor relevant laws, rules, regulations and policies that can affect the City and it's employees. * Implementing Discount Prescription Program for citizens sponsored by League of Cities & Towns * Update and finalize completely revised Employee Personnel Manual * Contiue to research and coordinate Human Resouce & Safety Training Programs for employees FY 2010 BUDGET CONSTRAINTS * HR Information System (HRIS) & Web Based Employee Performance Evaluation program * Employee Safety, Liability and Human Resource Training programs * Participate at a State/Federal level; Human Resources & Safety Organizations 26 HUMAN RESOURCES FUND: GENERAL 1000-401-410830 Personal Services: FTE'S 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Total Personal Services Materials & Services 210 Office Supplies 215 Computer supplies 218 Small Office Equipment 229 Other Supplies 320 Printing 322 Books 335 Membership & Dues 338 Recruitment 345 Telephone 354 Contract Services 355 EAP Program 373 School & Travel Total M & S TOTAL BUDGET PAN amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 1.5 1.5 1.5 1.5 $94,956 $103,516 $103,519 $103,338 $8,389 $9,090 $9,090 $11,115 $6,050 $6,708 $6,708 $6,696 $109,395 $119,314 $119,317 $121,148 $413 $300 $310 $350 $86 $100 $0 $350 $1,967 $0 $82 $250 $136 $200 $0 $200 $816 $100 $0 $100 $0 $100 $0 $150 $775 $400 $440 S400 $11,460 $2,500 $1,498 $3,500 $233 $150 $80 $150 $187 $100 $155 $100 $7,628 $3,500 $3,966 $0 $5,805 $2,350 $1,152 $3,500 $29,506 $9,800 $7,683 $9,050 $138,901 $129,114 $127,000 $130,198 FUND: GENERAL 1000-401410830 POSITION TITLE Human Resources Director Human Resources Generalist Subtotal PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE 28 FTE BUDGET FY09/10 1.00 $73,101 0.50 $21,235 1.50 $94,336 $9,002 $103,338 MAYOR / COUNCIL FUND: GENERAL 1000-402-410100 Personal Services Materials & Services EXPENDITURE SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $90,494 $95,808 $95,081 $95,477 $28,998 $9,890 $7,356 $9,800 $119,492 $105,698 $102,437 $105,277 PROGRAM DESCRIPTION The Kalispell City Council is composed of eight (8) City Councilors and the Mayor. The City is divided into four Wards with two Councilors elected from each and the Mayor elected at large. Each member of the City Council serves a four-year term of office with the terms being staggered. All functions of the City government fall directly or indirectly within the jurisdiction of the City Council. The greatest responsibility of the City Council lies in their legislative activities, which includes enacting ordinances, establishing policy and levels of service, adopting the budget, setting service fees, and appropriating money to fund the City's programs and services. The Mayor presides at all Council meetings and is a voting member of the Council. Council meetings are held on the first and third Mondays of each month at 7:00 p.m. in the City Council Chambers at City Hall. FY 2010 BUDGET OBJECTIVES * There are no significant changes following the final cuts in the 2008/2009 budget. There is a minor reduction in School & Travel and a minor reduction in Meetings & Training * Overall the Mayor/Council budget is slightly lower than the final 2008/2009 Training and travel FY 2010 BUDGET CONSTRAINTS 29 MAYOR / COUNCIL FUND: GENERAL 1000-402-4 10 100 Personal Services: FIFE'S 110 Salaries and payroll costs 153 Health Insurance 155 Retirement PERS Total Personal Services Materials & Services: 210 Office Supplies & furniture 322 Books 335 Membership & Dues 345 Telephone & Communications 354 contract services 373 School & Travel - Council 379 Meetings/training Subtotal TOTAL EXPENDITURE DETAIL ACTUAL FY07/08 amended BUDGET FY08/09 ACTUAL FY08/09 BUDGET FY09/10 9 9 9 9 $62,466 $63,076 $62,386 $63,162 $25,633 $30,300 $30,300 $30,300 $2,395 $2,432 $2,395 $2,015 $90,494 $95,808 $95,081 $95,477 $8,726 $100 $68 $100 $291 $0 $0 $0 $6,199 $6,000 $5,756 $6,300 $40 $100 $2 $100 $495 $0 $0 $0 $8,774 $3,350 $1,361 $3,000 $4,473 $340 $169 $300 $28,998 $9,890 $7,356 $9,800 $119,492 $105,698 $102,437 $105,277 30 MAYOR / COUNCIL FUND: GENERAL 1000-402-410100 POSITION TITLE Mayor Council Member Subtotal PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE 31 FTE BUDGET FY09/10 1.00 $10,800 8.00 $47,200 9.00 $58,000 $5,162 $63,162 CITY CLERK FUND: GENERAL 1000402-410150 EXPENDITURE SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $62,386 $92,074 $90,817 $91,506 Maintenance & Services $10,694 $3,916 $3,748 $4,400 $73,080 $95,990 $94,565 $95,906 PROGRAM DESCRIPTION The City Clerk is responsible for entering into books all Ordinances, Resolutions and Minutes passed by the City Council; filing and keeping all agreements and contracts belonging to the City; making certified copies of all records, books and papers as needed; making and keeping a complete index of the Minute Book, Ordinance Book and Resolution Book and all other books and papers on file in the City Clerk's office; take and administer oaths; organize and distribute materials for Council Meetings and Work Sessions and perform any additional duties as directed by the City Manager. FY 2010 BUDGET OBJECTIVES There are no significant changes following the final cuts in the 2008/2009 budget. In order to hold the line several line items remain at $0 with the majority of the other line items staying the same or slightly lower. Codification ($3,500) Increase of $500.00 $500.00 has been added to this line item to keep up with Code Alert and some of the codification process. Overall the City Clerk budget is slightly lower than the final 2008/2009 FY 2009 BUDGET ACCOMPLISHMENTS * Set up new office; housing historical records in vault. Continued to update Laseffiche; scanned all bond books and working toward entering all subdivision materials. Set up training on Laserfiche for additional users. Published and distributed information on transportation impact fees, bonds, board openings, municipal elections, bids and proposals, etc. Recorded nearly 100 documents with the Clerk & Recorder's office and processed approximately 4000 pages of information for Council meetings and work sessions. Worked on new City Hall; helping to field complaints, finalizing construction and identifying warranty issues. FY 2010 BUDGET CONSTRAINTS MMCT/FOA, IIMC, MT League of Cities Annual Training Institutes $5,000 * Complete Codification additional $2,500 32 CITY CLERK FUND: GENERAL 1000-402-410150 EXPENDITURE DETAIL CITY CLERK: Personal Services: 110 Salaries and payroll costs 121 Overtime 153 Health insurance 155 Retirement PERS Total Personal Services Maintenance & Services: 210 Office Supplies 213 Small Office Equipment 229 Other Supplies 322 Books 335 Membership & Dues 345 Telephone 354 Contract Services 352 Codification 373 School & Travel Subtotal M & S ACTUAL FY07/08 amended BUDGET FY08/09 ACTUAL FY08/09 BUDGET FY09/10 FTE's 1 1.34 1.34 1.34 $51,264 $77,655 $76,400 $77,026 $2,140 $530 $528 $500 $5,593 $9,002 $9,002 $9,002 $3,389 $4,887 $4,887 $4,978 $62,386 $92,074 $90,817 $91,506 TOTAL CITY CLERK 33 $1,088 $133 $130 $150 $35 $0 $0 $0 $33 $46 $46 $50 $0 $37 $37 $0 $225 $275 $265 $275 $460 $400 $405 $400 $20 $25 $25 $25 $7,124 $3,000 $2,840 $3,500 $1,709 $0 $0 $0 $10,694 $3,916 $3,748 $4,400 $73,080 $95,990 $94,565 $95,906 CITY CLERK FUND: GENERAL 1000402-410150 POSITION TITLE City Clerk Deputy City Clerk Subtotal PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE FTE BUDGET FY09/10 1.00 $56,543 0.34 $13,865 1.34 $70,408 $6,618 $77,026 34 MEDIA SPECIALIST FUND: GENERAL 1000-401-410900 Personal Services Maintenance & Services EXPENDITURE SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $20,359 $28,925 $28,520 $27,485 $2,740 $3,391 $3,422 $3,500 $23,099 $32,316 $31,942 $30,985 PROGRAM DESCRIPTION The media specialist manages the daily operation of Kalispell's Government Access Television Channel including government meetings coverage, training video tapes, public service announcement, documentaries, etc. FY 2010 BUDGET OBJECTIVES * There are no changes following the final cuts in the 2008/2009 budget. M & S line items remain the same. Hope to purchase some historical programming for Channel 9 library and will continue to work on receiving free programming. Working on developing a community calendar. FY 2009 BUDGET ACCOMPLISHMENTS * Channel 9 is up and running with 24-hour programming. "Live" television includes City Council and Planning Board meetings. City Council meetings (Kalispell & Whitefish), along with Planning Board meetings, are also shown periodically thereafter. Made contact with numerous government agencies and received free programming from several including the National Park Service, the Forest Service, and the Ad Council. FY 2010 BUDGET CONSTRAINTS * KU Band Uplink Dish & Receiver to Run Legislative Hearings. $2,000 Document Camera to clearly show maps and other presentation materials in house and on the broadcast and stream feeds. $3,000 35 MEDIA SPECIALIST FUND: GENERAL 1000-401-410900 Personal Services: 110 Salaries and payroll costs 153 Health insurance 155 Retirement PERS Total Personal Services Maintenance & Services: 218 Equipment & Programming 354 Contract Services EXPENDITURE DETAIL amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 0.5 0.5 0.5 0.55 $12,698 $20,014 $19,609 $20,102 $6,815 $7,622 $7,622 $6,084 $846 $1,289 $1,289 $1,299 $20,359 $28,925 $28,520 $27,485 36 $0 $2,740 $891 $2,500 $922 $2,500 $1,000 $2,500 $2,740 $3,391 $3,422 $3,500 $23,099 $32,316 $31,942 $30,985 MEDIA SPECIALIST FUND: GENERAL 1000-401-410900 POSITION TITLE Video/Media Specialist Subtotal PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE 37 FTE BUDGET FY09/10 0.55 $18,374 0.55 $18,374 $1,727 $20,102 FINANCE DEPARTMENT FUND: GENERAL 1000-403-410550 EXPENDITURE SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $233,832 $233,288 $233,218 $233,678 Materials and Services $14,065 $10,210 $7,447 $9,820 Capital Outlay $0 $0 $0 $0 Total $247,897 $243,498 $240,665 $243,498 PROGRAM DESCRIPTION The Finance Department is responsible for all activities concerning finances within the City. Planning, reporting, controlling the revenue and expenditures through various systems of checks and balances is a major duty. Investment, financial reporting and fulfilling regulation requirements are part of the daily responsibilites. These responsibilities are outlined in the task chart. FY 2010 BUDGET OBJECTIVES The Budget for 2010 remains funded for .5 FTE less. The accounts payable position is being split with the water clerk position. The water clerk vacancy will not be filled unless the work load changes. Some contract services is added for temporary help for water in that budget so that the accounts payable clerk can leave the front desk on days when checks are being run. FY 2009 ACCOMPLISHMENTS Prepared our 6th Annual Financial Report using the new reporting model - GASB 34 Received another unqualified audit for FY2008. FY 2010 CONSTRAINTS Limited training funds for staff. Ability to adequately research and compile statistics for use in financial statements and reports. Unable to conplete financial reports/audit early enough to apply for GFOA certificate for financial reporting. 38 W Z a M c 0 0 x A Q w U Z a Z U- H Z cn cn N a w O U w w w w N Q w H w J m a a cn Z 0 U a J V- 39 FINANCE DEPARTMENT FUND: GENERAL 1000-403-410550 Personal Services: FTE'S 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Total Personal Services Materials & Services: 213 Small Office Equipment/supplies 322 Books 335 Dues, memberships & licensing 345 Telephone & Communications 353 Contract Services-Parking/flu shots/temp 354 Contract Services -Grizzly Security 355 Bank fees 373 School & Travel Subtotal Materials and Services TOTAL EXPENDITURE DETAIL amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 3.7 3.7 3.7 3.7 (.5 fte vacant) (.5 fte vacant) (.5 fte vacant) (.5 fte vacant) $190,992 $191,807 $191,738 $191,986 $30,686 $29,262 $29,261 $29,262 $12,154 $12,219 $12,219 $12,430 $233,832 $233,288 $233,218 $233,678 40 $746 $0 $0 $0 $424 $460 $458 $250 $1,250 $800 $705 $1,000 $109 $150 $96 $100 $629 $1,000 $978 $470 $750 $1,500 $1,148 $1,500 $5,825 $4,300 $2,715 $4,500 $4,332 $2,000 $1,347 $2,000 $14,065 $10,210 $7,447 $9,820 $247,897 $243,498 $240,665 $243,498 FINANCE DEPARTMENT FUND: GENERAL 1000-403-410550 POSITION TITLE Finance Director Assistant Finance Director City Treasurer Accounts Payable Clerk (.5 vacant) Payroll Clerk Subtotal PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE 41 FTE BUDGET FY09/10 0.70 $55,555 0.50 $32,729 1.00 $50,801 0.50 $15,044 0.50 $21,663 3.20 $175,793 $16,193 $191,986 ATTORNEY FUND: GENERAL 1000-404-411110 Personal Services Maintenance & Operations Total EXPENDITURE SUMMARY CITY ATTORNEY Charles Harball amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $305,866 $373,572 $372,897 $374,747 $30,404 $22,100 $20,523 $20,925 $336,270 $395,672 $393,420 $395,672 LEGAL SECRETARY LEGAL SECRETARY ADJUTANT ATTORNEY E I ASSISTANT ATTORNEY 42 1 0 FUND: GENERAL 1000-404-411110 PROGRAM DESCRIPTION The City Attorney's office is composed of a City Attorney, an Adjutant City Attorney, an Assistant City Attorney, and one full time Administrative Assistant and one Administrative Assistant shared with the City Clerk. The City Attorney's office has the responsibilities to represent the position of the City before the Municipal Court, the District Court, and other Courts where the City's legal interests are involved; compile contracts, ordinances, resolutions, and other documents necessary for the operation of City government; give written opinions to the Manager, Mayor and Council on questions pertaining to the duties, rights, liabilities and powers of the City; advise the various City departments on legal matters pertaining to department policy and operations; and such other duties as the City Council may prescribe. 2009 BUDGET ACCOMPLISHMENTS Assisted Negotiations for extension of the Fire Contract. Negotiated bonding agreement and PILT agreement for renovation of 99 low income housing units (Glacier State Apartments). Negotiated bonding agreement for mental health center. Assisted Impact Fee Committee and Public Works with fee establishment and review. Assisted Human Resources in various employment grievance issues. Maintained the following level of prosecution services: CY 2007 CY 2008 Omnibus/Other Hearings* 1920 2522 Bench Trials 36 48 Jury Trials 11 12 Appeals 7 7 * In 2008, the Court added Compliance, Petition to Revoke, Evidentiary, Restitution, and Hearings on Motions to the Omnibus Hearings count. 2010 BUDGET OBJECTIVES Reinstate Westlaw or Lexis research library $3,500 2010 BUDGET CONSTRAINTS 1 Attorney attend Fall State MLCT Attorney Conference 1 Attorney attend Spring State MLCT Attorney Conference 43 ATTORNEY FUND: GENERAL 1000-404-411110 Personal Services: FTE'S 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 215 Computer Supplies/ software licensing 322 Books & CDs 322 Westlaw 335 Membership & Dues 345 Telephone & Communications 354 Contract Services/contingency 373 School & Travel Subtotal TOTAL EXPENDITURE DETAIL amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 5 4.66 4.66 4.66 $254,014 $307,152 $306,491 $307,944 $35,652 $46,830 $46,830 $46,832 $16200 $19,590 $19,576 $19,972 $305,866 $373,572 $372,897 $374,747 $1,399 $1,000 $975 $1,200 $1,488 $7,500 $6,658 $1,500 $3,647 $3,500 $2,566 $3,500 $4,111 $0 $0 $3,500 $3,416 $1,800 $1,785 $2,500 $839 $1,200 $986 $1,200 $10,719 $5,000 $4,907 $5,000 $4,785 $2,100 $2,646 $2,525 $30,404 $22,100 $20,523 $20,925 $336,270 $395,672 $393,420 $395,672 44 FUND: GENERAL 1000-404-411110 POSITION TITLE Attorneys Legal Secretaries Subtotal PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE FTE BUDGET FY09/10 3.00 $219,031 1.67 $63,454 4.67 $282,485 $25,458 $307,943 45 MUNICIPAL COURT FUND: GENERAL 1000-406-410360 EXPENDITURE SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $204,513 $244,306 $240,865 $246238 Materials & Services $64,048 $83,486 $65,187 $59,950 Capital $0 $0 $0 $0 $268,561 $327,792 $306,052 $306,188 PROGRAM DESCRIPTION Our courts have been established as a forum where the parties in a dispute can present their difference and obtain a solution. The system functions under the adversary procedure where each party to the dispute presents his evidence and arguments in the manner most beneficial to his position. It is essential for the proper operation of the system that the trial or hearing be presided over by an impartial judge. The judge must make certain that the proper law is applied and proper rules of evidence and procedure followed FY 2009 ACCOMPLISHMENTS * As of April 2009 the Court and courtroom are fully secured with bullet -resistant glass and keyless entry to the Judge/Clerks' offices. The Court is fully staffed with a Court Administrator, 2 Court Clerks and an elected Municipal Court Judge. The Court is using electronic Check scanning and credit card payment to improve customer service. This court has been approved by MDOT to implement and DUI Court. This program will involve a team of 8 people with training and set-up of the court provided by the National Transpiration Safety Administration The Court will be expanding the hours we are open to the public to begin at 8:30am and end at 4:30pm. Informational: Citations issued FY ending 2000=5637, Citations issued FY ending 2008=9330 con't. 46 Kyj FUND: GENERAL 1000-406-410360 FY 2010 BUDGET OBJECTIVES 353 Technology The court assess a $10.00 surcharge per citation to assist with purchasing technology and security. The purchases scheduled for this year include recording/audio equipment for the courtroom and polycom phone and mobile VISIONET unit. 354 Contract Services The court replaced the clerk contract labor with an FTE in February, 2008. The other included expenses are Judge Pro Tem, interpreters for court proceedings, bank deposit pickup with Grizzly Security and Disaster Recovery for the court data. FY 2010 BUDGET CONSTRAINTS * Training to two court clerks to attend FULLCOURT conference in Albuquerque, New Mexico at a cost of approximately $1500 per clerk and for Judge to attend out-of-state Rules of Evidence conference at a cost of approximately $2500. Reinstatement of $9000 Drug Court funds eliminated during 2009 budget crisis. * Eight new chairs in courtroom for jurors and 20 chairs for the public at a cost of approximately $3600. 47 MUNICIPAL COURT FUND: GENERAL 1000-406-410360 Personal Services: F"rE's 110 Salaries and payroll costs 121 Overtime 153 Health 155 Retirement Total Personal Services Materials & Services 210 Office Supplies 213 Small Office Equip/Fumiture 215 Computer Supplies/Maint. 229 Other Supplies 320 Printing 322 Books (Lexis on line service) 335 Membership & Dues 345 Tele. & Communications 353 Technology (matches revenue+ carryover) 354 Contract Services 373 School & Travel 394 Jury & Witness fees 395 Drug Court Total M & O EXPENDITURE DETAIL amended ACTUAL BUDGET ACTUAL BUDGET F'Y07/08 FY08/09 FY08/09 FY09/10 4 4 4 4 $170,627 $197,666 $194,290 $199,353 $200 $195 $0 $22,995 $33,976 $33,976 $33,977 $10,891 $12,464 $12,404 $12,908 $204,513 $244,306 $240,865 $246,238 $2,112 $1,150 $1,168 $1,000 $4,669 $1,000 $576 $1,000 $781 $1,150 $1,090 $1,000 $1,243 $1,650 $1,598 $1,500 $2,816 $1,000 $247 $500 $1,284 $1,250 $1,079 $1,250 $100 $900 $895 $300 $1,415 $1,500 $1,931 $1,400 $16,033 $57,993 $38,950 $34,750 $17,071 $4,893 $6,597 $5,750 $9,509 $6,000 $5,100 $6,000 $6,605 $5,000 $5,956 $4,500 $410 $0 $0 $1,000 $64,048 $83,486 $65,187 $59,950 TOTAL $268,561 $327,792 $306,052 $306,188 48 MUNICIPAL COURT FUND: GENERAL 1000-406-410360 PERSONNEL SCHEDULE FTE BUDGET FY09/10 POSITION TITLE City Judge 1.00 $73,351 Clerk of Municipal Court 1.00 $50,091 Court Clerks 2.00 $56,794 COLA Judge 1/2 year $916 ASFCME longevity/step $1,418 Subtotal 4.00 $182,570 PAYROLL TAXES $16,783 Total line item 110 $199,353 49 CITY FACILITIES MAINTENANCE FUND: 1000412-411230 EXPENDITURE SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $51,354 $52,176 $50,768 $52,223 Maintenance & Operations $247,961 $206,905 $190,738 $248,778 Debt/Intercap Loan $64,266 $19,125 $29,337 $17,551 TOTAL $363,581 $278,206 $270,843 $318,552 PROGRAM DESCRIPTION City Facilities Maintenance budget provides for the building maintenance and janitorial services for the City Hall Complex. Maintenance covers utilities, heating and cooling systems, and all other mechanical items in the City Hall Complex, as well as miscellaneous repairs and maintenance. The parks department will be overseeing janitorial and maintenance operations on all public buildings. FY 2009 BUDGET ACCOMPLISHMENTS • Able to respond more efficiency to emergency maintenance issues and concerns. • Trouble shooting and completed construction voids in new city hall construction. • Successful in creating greater staff satisfaction of janitorial services levels. FY 2010 BUDGET OBJECTIVES • Review maintenance contracts to improve efficiency. • Coordinate and program stimulus energy grant for public serve building. • Continue to work with organizations leasing city owned facilities. FY 2010 BUDGET CONSTRAINTS • Hiring part -rime for relief; vacation/sick leave. • Dedicated repair and building maintenance individual. 50 CITY FACILITIES MAINTENANCE FUND: 1000-412411230 EXPENDITURE DETAIL Personal Services: FTE'S 110 Salaries - will need adjusting 121 Overtime 153 Health Insurance 155 Retirement Total Personal Service Maintenance & Operations: 213 Small Office Equipment ('08 move) 218 Equipment (Non -Capital) 224 Janitorial Supplies 229 Other Supplies 241 Consumable Tools (mops, brooms, shovels) 341 Electricity 342 Water 344 Natural Gas 345 Central Communications 354 Contract Services 361 Elevator Maintenance/fire alarm maint. 362 Equipment Maintenance 366 Building Maintenance 532 Rent - New City Hall (to debt service fund) 545 County Landfill Sub Total M & O Debt Service: 610 Debt Retirement/HVAC - 4th of 10 years 620 Interest Subtotal Debt Service amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $39,529 $40,877 $39,689 $40,877 $301 $200 $25 $200 $8,245 $8,653 $8,653 $8,653 $3,279 $2,446 $2,401 $2,494 $51,354 $52,176 $50,768 $52,223 $6,924 $0 $0 $0 $4,671 $0 $0 $0 $6,556 $5,400 $4,367 $5,000 S400 $69 $750 $1,124 $1,000 $307 $800 $37,648 $37,900 $34,697 $41,000 $6,200 $2,000 $1,487 $4,500 $36,409 $45,850 $43,342 $43,300 $66,833 $200 $129 $250 $24,604 $24,855 $24,899 $19,000 $324 $1,500 $1,258 $4,500 $5,163 $13,500 $5,983 $5,000 $25,178 $20,800 $20,700 $25,178 $25,000 $50,500 $50,500 $97,500 $1,327 $3,000 $3,000 $2,000 $247,961 $206,905 $190,738 $248,778 $44,490 $14,750 $20,441 $15,150 $19,776 $4,375 $8,896 $2,401 $64,266 $19,125 $29,337 $17,551 Total City Hall Facilities Maintenance $363,581 $278,206 $270,843 $318,552 51 FUND: 1000412-411230 POSITION TITLE Facilities Maintenance step/longevity/contingency Subtotal PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE 52 FTE BUDGET FY09/10 1.00 1.00 $34,577 $707 $35,284 $5,593 $40,877 PLANNING & Zoning FUND: 1000-420-411020 amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Planning & Zoning Personal Service $387,161 $324,430 $331,592 $330,263 Materials and Services $35,310 $20,100 $8,621 $21,050 Capital Outlay $0 $0 $0 $0 $422,471 $344,530 $340,213 $351,313 PROGRAM DESCRIPTION The planning department is responsible for all long and short range planning functions in the city including maintaining the city's growth policy, enforcing and administering the city zoning ordinances and map, reviewing all subdivision activity, and staffing the Kalispell Planning Board, Board of Adjustment, Architectural Review Committee, Technical Advisory Committee and Site Review Committee. FY 2010 BUDGET OBJECTIVES Complete the update the Kalispell Zoning Regulations last updated in 1992. Update the Design Standards section of the Kalispell Subdivision Regulations. Continue updating the Growth Policy specifically focusing on the southwest quadrant of the city (Two Mile - Foys Lake) Review and update the growth policy plan document. Continue the annexation process for wholly surrounded lands within the city Assist in the development of the C.O.R.E. and South Kalispell Gateway Revitalization Plans. FY 2009 BUDGET ACCOMPLISHMENTS Completed the Kalispell West Growth Policy Amendment. Undertook amendments to the Kalispell Subdivision Regulations to incorporate administrative amendments required by the state legislature. Reviewed 4 preliminary plats (460 lots), 13 final plats (252 lots), 5 conditional use permits, 7 annexations (570 acres) and 71 sign permits. Continued the process of a comprehensive update of the zoning ordinance by addressing and adopting new PUD standards and preparing a first draft re -write of the remaining sections of the zoning ordinance. Began implementation of the dark sky lighting program for existing and non -conforming businesses in the community. FY 2010 BUDGET CONSTRAINTS Administer decay, junk vehicle and weeds enforcement programs with limited staff and loss of enforcement officer 53 54 PLANNING & Zoning FUND: 1000-420-411020 Planning & Zoning Personal Services: amended ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 6.5 6.5 6.5 6.75 (2 vacant) 110 Salaries and payroll costs 311,002 257,960 262,219 261,253 153 Health Insurance 56,445 48,808 52,663 52,073 155 Retirement 19,714 17,662 16,710 16,938 Total Personal Services $387,161 $324,430 $331,592 330,263 Maintenance & Operations: 210 Office Supplies $1,793 $2,000 $448 $2,500 213 Office Equipment/fumiture/fax/copier $3,152 $2,000 $2 $2,000 215 Computer Supplies & Software $5,824 $4,000 $745 $5,000 320 Printing $248 $500 $46 $500 331 Publication & Filing Fees, Books $3,304 $3,500 $1,882 $4,000 335 Membership & Dues -$1,098 $1,300 $1,090 $1,300 345 Telephone $811 $800 $779 $900 354 Contract Services $3,818 $2,500 $2,557 $1,350 373 School & Travel $4,152 $3,500 $1,072 $3,500 532 Lease - building & utilities $11,110 $0 $0 $0 Total M & O $35,310 $20,100 $8,621 $21,050 Total Budget $422,471 $344,530 $340,213 $351,313 55 PLANNING & Zoning FUND: 1000-420-411020 POSITION TITLE Planning Director Planning Office Supervisor Senior Planner Planner II (Zoning Officer) GIS Coordinator Planner 11 (vacant) Code Enforcement Officer (vacant) Subtotal PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE FTE BUDGET FY09/10 0.75 $60,776 1.00 $41,154 1.00 $53,766 1.00 $44,224 1.00 $39,638 1.00 $0 1.00 $0 6.75 $239,558 21,695 $261,253 56 BUILDING DEPARTMENT FUND: 2394-420420530 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating 10106 CASH: Comp absences 10107 CASH: Replacement REVENUES 323101 Building permits 323103 Plumbing permits 323104 Mechanical permits 323108 Plan Review 323107 House Moving 371010 Investment Earnings Total Revenue Total Available Operating Debt Service Capital Outlay** ENDING CASH 10100 CASH: Operating 10106 CASH: Comp absences 10107 CASH: Replacement ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $388,493 $180,849 $180,849 $60,628 $6,000 $9,000 $9,000 $1,000 $37,000 $45,000 $45,000 $0 $431,493 $234,849 $234,849 $61,628 $147,186 $160,000 $78,195 $150,000 $30,128 $35,000 $21,109 $22,500 $37,059 $42,000 $31,123 $30,000 $169,144 $180,000 $120,643 $120,000 $300 $300 $100 $100 $16,307 $3,000 $3,146 $2,000 $400,124 $420,300 $254,316 $324,600 $831,617 $655,149 $489,165 $386,228 $502,877 $450,330 $409,703 $372,268 $53,391 $39,189 $0 $0 $40,500 $18,000 $17,834 $0 $596,768 $507,519 $427,537 $372,268 $180,849 $131,630 $60,628 $13,960 $9,000 $1,000 $1,000 $0 $45,000 $15,000 $0 $0 $234,849 $147,630 $61,628 $13,960 57 BUILDING DEPARTMENT FUND: 2394420-420530 ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Service $358,547 $350,587 $329,472 $318,536 Materials and Services $144,330 $99,743 $80,231 $53,732 Debt Service $53,391 $39,189 $0 $0 Capital Outlay $40,500 $18,000 $17,834 $0 $596,768 $507,519 $427,537 $372,268 PROGRAM DESCRIPTION The building department is responsible for reviewing plans, issuing permits and conducting inspections for all construction within the city limits. Through education & training of city staff and the construction community the department maintains an effective program for achieving code compliant construction. The building department maintains close working relationships with other city departments to effect a coordinated effort at regulating all impacts associated with building construction. This year the program is authorized 7.5 full time equivalent positions (2 positions are vacant). It also sets aside and designates funds to pay for new code books and related training for adoption of the new code additions. FY 2010 BUDGET OBJECTIVES Cross train the permit tech with the planning Department's office administrator. Adopt the 2009 code additions and provide staff training for the new codes. Purchase code books. Conduct cross training between building, plumbing and mechanical inspectors and plan reviewers. conduct cross training in the Fire codes I order to provide assistance to the fire department when needed. Take over and administer residential electrical inspection program from the state. Cross train inspectors. Provide additional required inspections. FY 2009 BUDGET ACCOMPLISHMENTS Replaced one vehicle which was transferred to the fire department. Purchased mobile computer and printer and placed into service in the field. During the 2008 calendar year we issued 273 building, 272 mechanical and 258 plumbing permits. Staff attended training and tested and earned 4 additional certifications. FY 2010 BUDGET CONTRAINTS Unable to purchase new fleet vehicle - $20,000 58 BUILDING DEPARTMENT FUND: 2394420-420530 I10 112 121 153 155 210 215 229 231 312 320 322 323 331 335 340 345 353 354 362 366 369 373 510 510 521 522 528 532 I 3M w 01011111 ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 7.5 7.5 7.5 5.25 Personal Services: (2 vacant) (2 vacant) Salaries and payroll costs $284,702 $272,672 $253,238 $253,056 Severance $0 $10,000 $10,000 $2,500 Overtime $9,097 $2,000 $1,814 $2,000 Health Insurance $46,611 $48,839 $48,133 $44,987 Retirement $18,137 $17,076 $16,287 $15,993 Total Personal Services $358,547 $350,587 $329,472 $318,536 Maintenance & Operations: Office Supplies $3,758 $3,500 $1,755 $2,000 Computers/hardware/software (carryover) $6,009 $9,000 $2,378 $3,500 Other Supplies $4,033 $4,000 $2,157 $2,250 Gas &Oil $3,852 $4,500 $1,993 $2,500 Postage $710 $600 $317 $600 Printing $117 $300 $475 $300 Code Books $1,772 $1,500 $312 $2,250 State Ed Assessments $2,577 $2,500 $0 $2,500 Publication & Filing Fees $399 $200 $0 $200 Membership & Dues $1,385 $1,200 $1,120 $900 Electrical, Gas, Water $540 $0 $0 $0 Telephone & Communications $8,524 $4,500 $1,043 $1,500 Auditing $1,500 $3,000 $3,000 $3,000 Contract Services **contract labor $54,191 $15,000 $15,898 $500 Moving Expense $2,195 $0 $0 $0 Building Maint & Supplies $577 $800 $930 $800 Radio Maintenance & Supplies $0 $600 $0 $0 School & Travel $10,422 $7,000 $7,393 $5,000 Insurance - auto $259 $500 $254 $500 Insurance - liability $9,866 $9,000 $9,163 $8,300 Central Garage Transfer $1,000 $1,000 $1,000 $600 Administrative Transfer $17,926 $23,245 $23,245 $12,353 Data Processing Transfer $8,218 $7,798 $7,798 $4,179 Lease - building $4,500 $0 $0 $0 Total M & O $144,330 $99,743 $80,231 $53,732 59 BUILDING DEPARTMENT FUND: 2394-420-420530 1 ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Debt Service: 610 Principal $37,200 $22,859 $0 $0 620 Interest $16,191 $16,330 $0 $0 Total Debt Service $53,391 $39,189 $0 $0 Capital Outlay: 922 Building remodel contingency -carryover $40,500 $0 $0 $0 944 Vehicles $0 $18,000 $17,834 $0 Total Capital Outlay $40,500 $18,000 $17,834 $0 TOTAL BUDGET $596,768 $507,519 $427,537 $372,268 BUILDING DEPARTMENT FUND: 2394-420-420530 POSITION TITLE Planning Director Building Official Plans Reviewer (1 vacant) Building Inspector (2 vacant) Building Permit Technician longevity/step/ contingency Subtotal PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE FTE BUDGET FY09/10 0.25 $20,259 1.00 $53,202 1.00 $40,925 1.00 $75,711 1.00 $29,023 $2,000 4.25 $221,120 $31,936 $253,056 61 FUND: 2950406-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH 10100 Cash on Hand REVENUES 331025 Domestic Violence Compliance Officer grant #10-MO1-90547 TOTAL AVAILABLE 354 Domestic Violence Grant ENDING CASH 10100 Cash on Hand PROGRAM DESCRIPTION Domestic Violence Compliance Officer Grant for $10,362.77. Grant #10-M01-90547 -all monies will be used to pay the compliance officer, Sandra Penrod, for monitoring people court ordered to attend counseling. BUDGET FY09/10 $0 $10,363 $10,363 $10,363 $0 62 DUI COURT GRANTS FUND: 29 51-406-4103 60 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 331150 DUI COURT GRANT #2009-16-21-02 331151 TRAVEL GRANT #2009021503 Total Revenue Total Available M&O ENDING CASH Cash on Hand 63 BUDGET ACTUAL BUDGET FY08/09 FY08/09 FY09/10 $0 $0 $953 $91,438 $27,568 $63,870 $8,000 $91,438 $27,568 $71,870 $91,438 $27,568 $72,823 $91,438 $26,615 $72,823 $0 $953 $0 DUI COURT GRANTS FUND: 2951-406-4103 60 EXPENDITURE DETAIL/SUMMARY Maintenance & Operations: 354 Contract Services - Evaluator, PO, LAC 355 Contract Services - Drug & Alcohol Testing 373 Training Total Maintenance & Operations BUDGET ACTUAL BUDGET FY08/09 FY08/09 FY09/10 $47,888 $18,924 $28,964 $43,550 $7,691 $35,859 $0 $0 $8,000 $91,438 $26,615 $72,823 TOTAL $91,438 $26,615 $72,823 PROGRAM DESCRIPTION DUI Travel Grant for $8,000. Grant #2009021503 - all monies will be used for airline tickets, hotels and per deims for the DUI Court Team Training in Traverse City, Michigan in September 2009. Kalispell DUI Court hnplemetation grant #2009-16-21-02 is a federal grant thru the State Highway Traffic Safety Bureau. The pruprose is to implement a DUI Court. Budget amount is a canyover, program runs through September 2009. 64 DATA PROCESSING FUND FUND: 6030-403-4105 80;410585 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating 10120 Cash, Replacement account REVENUES 393000 Charge for service -other Funds 335230 Entitlement (General Fund share) 371010 Interest 364030 Misc. 14130 Prepaid maint./ Comp. Abs. Total Revenue Total Available EXPENDITURES Data Processing Equipment Replacement reserve Total expenses ENDING CASH CASH: Operating Cash, Replacement account Total Cash ACTUAL BUDGET ACTUAL BUDGET FY07/08 FY08/09 FY08/09 FY09/10 $ 73,434 $ 67,102 $ 67,102 $ 76,392 $ 33,587 $ 23,587 $ 23,587 $ 33,587 $ 107,021 $ 90,689 $ 90,689 $ 109,979 $ 112,972 $ 143,083 $ 152,825 $ 161,425 $ 105,000 $ 143,083 $ 128,083 $ 150,000 $ 6,549 $ 6,500 $ 2,612 $ 2,000 $ 710 $ 500 $ 665 $ 500 $ (1,533) $ 3,807 $ 223,698 $ 293,166 $ 287,992 $ 313,925 $ 330,719 $ 383,855 $ 378,681 $ 423,904 $ 172,308 $ 271,036 $ 240,223 $ 296,203 $ 67,722 $ 53,200 $ 28,479 $ 57,300 $ 4,877 $ 10,000 $ 5,000 $ 10,000 $ 244,907 $ 334,236 $ 273,702 $ 363,503 $ 67,102 $ 36,032 $ 76,392 $ 46,814 $ 23,587 $ 23,587 $ 33,587 $ 23,587 $ 90,689 $ 59,619 $ 109,979 $ 70,401 $10,000 to be funded for file server replacement FY2009 (carried over to 2010) $10,000 replacement for switches and hardware 2010. m DATA PROCESSING FUND FUND: 603 0-403 -4105 8 0;4105 8 5 1_*114 9 11 c r� a ACTUAL BUDGET ACTUAL I BUDGET FY07/08 FY08/09 FY08/09 FY09/10 Personal Services $ 82,187 $ 89,536 $ 89,392 $ 88,278 Operating Expenses $ 90,121 $ 181,500 $ 150,831 $ 207,925 Equipment $ 67,722 $ 53,200 $ 28,479 $ 57,300 Replacement/Depreciation $ 4,877 $ 10,000 $ 5,000 $ 10,000 $ 244,907 $ 334,236 $ 273,702 $ 363,503 The Internal Service Fund charges other funds for the technical services provided. Transfers from each fund are included in their budgets as expenditures. Items which are fund specific are prorated only to those funds receiving benefit, i.e. copy machines. For maintenance and operations, the percent attributable to each department is related to usage on the server. Water and sewer are the biggest users (15%). Funds with both payroll and accounts payable functions are at 6% of operations. The General Fund share is the remaining amount which we have funded in the past with proceeds of Video gaming but are now funded from the Entitlement. We have reduced the cash carryover and replacement fund cash to lower levels since capital costs for computers are substantially less than in the past. For this reason the revenue is less than the expenses budgeted for this year. FY 2009 ACCOMPLISHMENTS * Setup new system to record telephone and radio calls in dispatch and new system for the patrol car videos. * Setup new server for Finance department, in advance of software upgrade to new version of accounting software. New billing software is expected * Setup Public Works on powerful server configured to support AutoCAD and map files. * Created specs for computer portion of new Sewer Camera Truck. * Configured all kalispell.com email accounts with SPAM filtering using Postini. Significant reduction in SPAM. * Changed how file shares were managed now that all City offices downtown are controlled and accessible by IT from the central IT office at City Hall. * Setup field computer & printer for Building department inspector. * Upgraded 160 computers, servers, and laptops at all City offices w/Internet access to the latest version of Symantec Endpoint Protection which provides virus and spyware protection. * Setup Park's Tree inventory program. Tree field collection done on PDA and imported into GIS map program in the offices. * Completely changed the way the police department accesses computers and can now control all user accounts and computers from IT office. * Setup a file server at Fire Station 62 to manage the station's files and allow for faster connections to user files. Also increased log on and log off times. * Setup ID Maker system for Parks to issue to Kalispell residents. DATA PROCESSING FUND FUND: 6030-403-4105 80;41058 5 FY 10 BUDGET OBJECTIVES * $10,000 carryover for Exchange server; $5,000 for licensing: for Exchange server, client access and server licenses * Complete website redesign. New design will allow staff to update content and provide a greater resource for the public. The redesigned site will offer more information to the public and be designed for easy navigation. * Replace the network switches in Public Safety building, will improve performance when transferring files to/from file servers and accessing database servers. The network will be redesigned to provide a healthier flow of traffic and troubleshooting. * Replace computers based on need and schedule, ensuring staff has resources available to complete required work. * Upgrade Finance Accounting Software to latest version provided by ADG. New version not yet available in the fiscal 2009 year as anticipated. * Add tape media library in increase tape backup storage space and automate backup process further. * Setup an Intranet allowing staff to access forms and use as a collaboration site. * Setup the web based payroll program moving towards a paperless time tracking system. 2010 Budget Constraints * Hire part time IT help to support the City's IT requests and provide backup. * Redesign Telephone System 67 DATA PROCESSING FUND FUND: 6030403-4105 80;410585 401 Computer 410580 Personal Services: FTE 110 Salaries & payroll costs 153 Health 155 Retirement 403 Maint. & operations: 215 Computer/printer Supplies 218 Equipment -(printers, furniture, etc.) 325 Web Page 346 SummitNet -Internet network 353 Laserfische maint. Contract & licensing 354 Contracts- Jordahl & Sliter 355 Licenses /Maint contracts, ADG, Servers & Network 357 Granicus 357 ADG- Electronic Timesheet (carryover 7,000) 373 Training/school/memberships 510 Insurance 410585 Copiers, Fax, office machines, phones 229 Supplies (paper, etc.) 532 Copier Rentals (5) 345 Phone charges (moved from General) Total M & O 410588 Equipment: DEPT. 940 server 218 Computers -non capital Contingency 218 Police Dept. (413) 218 Park's Dept. (436) 218 Public Works (410) 218 Community Development (480) 218 Attorneys (406) 218 Fire Department (416) 218 MGR -0/HR -0 (401) Mayor -I/Clerk - 1 218 Planning & Zoning (420) Total Equipment Outlay 510400 831 Replacement reserve (depreciation) ACTUAL BUDGET ACTUAL I BUDGET I FY07/08 FY08/09 FY08/09 FY09/10 1 1 1 1 $ 72,098 $ 75,053 $ 78,582 $ 73,786 $ 5,593 $ 9,702 $ 6,060 $ 9,702 $ 4,496 $ 4,781 $ 4,750 $ 4,790 $ 82,187 $ 89,536 $ 89,392 $ 88,278 $ 4,057 , $ 7,750 $ 2,669 $ 3,700 $ 11,838 $ 7,000 $ 3,104 $ 11,000 $ 2,743 $ 4,500 $ 1,647 $ 24,000 $ 2,985 $ 5,000 $ 4,006 $ 5,000 $ 2,156 $ 3,500 $ 706 $ 3,500 $ 2,690 $ 6,000 $ 4,400 $ 6,000 $ 25,270 $ 33,550 $ 24,665 $ 28,850 $ 9,499 $ 3,000 $ 3,000 $ 6,000 $ - $ 7,000 $ - $ 7,000 $ 1,234 $ 6,200 $ 2,054 $ 6,200 $ 1,906 $ 2,000 $ 2,054 $ 1,675 $ 4,483 $ 7,500 $ 5,809 $ 6,500 $ 21,260 $ 28,500 $ 27,483 $ 28,500 $ 60,000 $ 69,234 $ 70,000 $ 90,121 $ 181,500 $ 150,831 $ 207,925 $ 28,247 $ 12,000 $ - $ 30,000 $ 2,315 $ 9,300 $ - $ 5,000 $ 1,283 $ 10,000 $ 9,929 $ 5,000 $ 7,634 $ 4,200 $ 3,743 $ 2,000 $ 5,300 $ 5,700 $ 5,749 $ 3,300 $ 2,000 $ 1,899 $ 500 $ 4,760 $ 2,000 $ 1,473 $ 1,500 $ 2,500 $ 4,000 $ 3,686 $ 5,500 $ 6,398 $ 2,000 $ - $ 3,000 $ 9,285 $ 2,000 $ 2,000 $ 1,500 $ 67,722 $ 53,200 $ 28,479 $ 57,300 $ 4,877 $ 10,000 $ 5,000 $ 10,000 Total Budget $ 244,907 $ 334,236 $ 273,702 $ 363,503 68 DATA PROCESSING FUND FUND: 6030-403410580;4105 85 POSITION TITLE Network Administrator PAYROLL TAXES Total line item 110 PERSONNEL SCHEDULE •• FTE BUDGET FY09/10 1.00 $67,756 $6,030 $73,786