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00. Full Budget Document 2015-2016CITY OF KALISPELL FINAL BUDGET INDEX - FY2016 CITY MANAGER BUDGET MESSAGE: ........................................................... ............................. i'xU EXHIBITS: -----------------------------------------------l-Z3 G8NE0ALFKJN0: l0O8GENERAL FUND REVENUE AND SUMMARY ........................................................................ i-ii l08OGENERAL FUND APPROPRIATION SOMMARY-----------.----------. iii'iv 4008INER\L GOVERNMENT .... .............................................. ....................................................... ....... l 4OlCITY MANAGER, ................ .... .............. ........ .......... ....... ...................................................... -....... 2 4OlHUMAN RESOURCES ............... ............................................ -........................................................... 3 402CITY COUNCIL .... ............................................................. ......................... ............. ........................... 4 4O2CITY CLERK ........................... ...... .......................................... ......... ...... ........... ........ ....................... 5 4O3FINANCE ........ ................................................................ ........... ...................................................... .... 404CITYATTORNEY .................................................... ............................................................................. 7 40hCITY COURT .......................................... .................................................... ...... ................................... 8 4lOPUBLIC WORKS ADMINISTRATION --------------------------------g 4|2CITY FACILITIES MAINTENANCE ---------------------------------]0 413 POLICE .................... ........................................................................ ............. ................ ........ \l-\3 416 Pl&B -.................................................... ... -......................... ... ............. 14 420PL&NNING & ZONING DEPARTMENT., ....... ...................................... ..................... --............ 5 400 COMMUNITY DEVELOPMENT... ... .............................................................. -............. --... - ....... l6 SPECIAL REVENUE FUNDS: PUBLIC SAFETY: 2230 AMBULANCE ..................... .............. ...................................................................................... ..... -2 2956RIFUEGRANTS .............................................................. ........ ___ ................. .............. ............... _-..3 2957DAZMATGRANT ................................................ ....... ...... ................... .................... -------.4 2399PUBLIC SAFETY IMPACT FEE FUND ................. ........................ .............................. ........... 5-6 2916DBIJG ENFORCEMENT GRANT .................... -...................... ............ ........................................... 0 2918CH<P GRANT ............................... ...................................................................... 9 2919LAW ENFORCEMENT BLOCK GRANT ............. ..................................... ............................... lO'l| 2394BDILDDNG CODE ENFORCEMENT -----------------------------.]2-l9 PUBLIC WORKS: 2400LIG8T MAINTENANCE ...................... .............. ........... ............................................. ...... ... l4-l6 2430G&ST/CK........................................................................... ............................................... ......... l7-l8 250OSPECIAL STREET STREET DEPT. /SIGN & SIGNAL ............ -............ I9-23 2&25MAClGRANT ......................................................... ........................................... .............................. 24 22|OPARK DN LIEU ..................................................................................................................... ............ 25 22l5PARKS REVENUE AND FUND SUMMARY ... ............................................................................... 6 430PAJlKS MAINTENANCE ............................................... 27 44OATHLETIC COMPLEX ............. ................................ ............. --............................ --- ............... 0 431 RECREATION PROGRAMS ............ ........... ................... -.............. .-............. ....... ........ ....... 2g 448YOUTH CAMPS ................................... -... .............................. ............................................. ......... 3V 445 AQUATIC FACILITY .............................................................. ........................................... .............. 3l 2600DRBAN FORESTRY DW8TRICT/260lDEVELOPER TREES ..................................... ............ 32-]3 2A75CTBP/TBAJL8.................................................................................................................................... 34 COMMUNITY DEVELOPMENT: 2880 COMMUNITY DEVELOPMENT LOAN REVOLVING ................................................................... 35 2881 COMMUNITY DEVELOPMENT LOAN REVOLVING #2.............................................................. 36 2886 COMMUNITY DEVELOPMENT MISCELLANEOUS., ....... -................................ .............. .37-38 28*7R0RAL DEVELOPMENT GRANT .... .................................................................. -......................... 39 20888lJDAL DEVELOPMENT GRANT #2-........... ......................................... ....................... ...... ..... W 2955 EPA BROWNFIELDS D[WVOLVING LOAN FUND ...... ....................... ---........................... 4l 2185TAJ{ .--------------------------------42'43 2188TAX.... .............. ............................................................................. 44-45 23l0OLD SCHOOL STATION TECHNOLOGY TIF.................. ................. ............. ................ ............ 6 DEBT SERVICE FUNDS: CAPITAL PROJECT FUNDS: 5160AIRPOBT--..... .................................. .......................... ............... ................. l-2 5210WATER OPERATIONS/BILLING ............................................. .............................................. 3'lO 53iOSEWER OPERATIONS/BILLING .......................................... ................................................. D-l6 5310 WASTEWATER TREATMENT PLANT ................................................................................... l7-2l 5340STORM SEWER .................................................................. —..................................................... 22-26 INTERNAL SERVICE FUNDS: 6030 INFORMATIONTECHNOLOGY -------------------------------.. 4-6 COMPONENT UNITS: GENERAL FUND, AMBULANCE, and BUILDING DEPARTMENT ------------------.l SPECIAL STREET MAINTENANCE FUND ............. .......................................................... --.................. Z PARKS, FORESTRY, and AIRPORT .......................... —............................................................................. 3 WATERand SEWER ............................... ................................................................................................ 4-5 WASTE WATER TREATMENT PLANT, STORM, and SOLID WASTE ................................................... 6 A-4 0 Ulty of Kalispell .7 1 OFFICE OF THE CITY MANAGER 201 First Avenue East Kalispell, MT 59903 ZTJ�� ITSTT706=114-ir �=VTCTrmi PO Box 1997 Kalispell, MT 59903 Ladies and Gentlemen, It is my pleasure to submit for your consideration, the Fiscal Year 2016 proposed budget for all municipal operations. This letter is intended to serve as the budget message for this proposal and outlines the nature of the approximately $51,000,000 budget plan for the coming year. This message is not intended to identify all the specifics of the budget document, but rather provide an overview of the revenues and expenditures, fund levels, unique attributes impacting the budget, and significant budget related activities of the organization. Moreover, as changes will be implemented between the preliminary budget and final budget adoption, numbers in this document may be slightly different than the numbers in the budget document itself. The budget document is a substantial policy and managerial tool that highlights the interaction between the staff and the governing body. Through the budget document, service levels are established, policy directions are initiated, and fiscal positioning is achieved. The budget is an effort in cooperation between the entities of the City and the public as a whole. Over the past three years, the budget development and implementation process has been an exercise in examining services in order to maximize our efforts, resources, and outcomes. This included privatization of airport management and some forestry operations. We have also restructured our internal service funds and established formulas for our departments' interaction with these operations. It has been a time marked by limited growth in revenues and the necessary focus on efficiency. While these efforts are continuing with the FY16 budget development proposal, and should be continued into the future, we are optimistic that we are now emerging from the impacts of the recession and can look at our service levels and capital equipment replacement with a slight sense of increased flexibility. There is a lot of excitement occurring within the community surrounding our Core Area redevelopment targets, commercial development, and large infrastructure projects such as the bypass completion and the rail park development efforts. These projects lend to the creation of a culture of optimism within the community and in our efforts to provide municipal services. I am pleased to present the FY16 proposed budget and am comfortable in the allocation of funds, the expected service levels resulting from this funding distribution, and the efforts to adjust service levels and delivery methodologies to the community that we are serving. As the FY16 budget is proposed, it is appropriate to return to recent municipal accomplishments. While the listed items are only a sample of the improvements and respective municipal accomplishments, they do represent a concerted effort across departments for the improvement of services being offered by the City of Kalispell. ➢ Acquired ownership interest in 6 parcels of land at Old School Station as a means of managing the outstanding debt obligation for the special assessment improvements and to facilitate the opportunity for private investment in the development; ➢ Approved a Resolution of Intention for the construction of the West Side Interceptor as part of the deviation process for the active management of the allocated, but unused, capacity within the sewer conveyance system, thus allowing additional usage of the system while the design and construction of the West Side Interceptor commences; ➢ Approved a Memorandum of Understanding with Flathead County Economic Development Authority for the engineering design for Glacier Rail Park, thus moving forward with the plans for the Gore Area redevelopment; > Approved a Memorandum of Understanding with Kidsports related to the operation and maintenance of the youth athletic complex; > Implemented a Solid Waste apparatus refurbishment program to extend the life of the side -arm loaders by an additional 4 years; ➢ Approved a Memorandum of Understanding with the Kalispell Golf Association which allows them the flexibility to overtake the capital improvement responsibility for facilities at Buffalo Hill Golf Course and to retain lease payments to further that effort; > Authorized the implementation of the electrical permit inspection as part of the City of Kalispell service delivery platform; > Anticipating a late summer bid letting from the State Department of Transportation for the completion of the Alternate Highway/Bypass and Four Mile Drive; > Adopted an updated version for Public Works' Design Standards which, among other things, increases flexibility for developers in respect to storm water retention; > Adopted a legislative platform that defined the priorities for the City of Kalispell in respect to the 2015 legislative session; which led to the passage of impact fee legislation that was proposed by the City of Kalispell; > Passed a social media policy to aid in the overall communication efforts with the community; > Shifted service delivery in the Forestry department to outsource certain components, such as tree removal; > Initiated an update of the South Kalispell Urban Renewal Plan and retained CTA Architects to facilitate this update, which should provide a long term vision for the redevelopment of South Kalispell and identify how the Kalispell City Airport fits into the community vision; > Completed a review and implementation of a new methodology and rate structure for the City of Kalispell's light maintenance district; ➢ Adopted a new market study and pay matrix methodology as part of the AFSCME labor negotiations; a methodology which is being presented with this years budget for non - represented employees; ➢ Participated in a second outreach effort in Washington, D.C., with elected representatives and Federal Agencies related to the TIGER Grant application; > Continuing a Kalispell Downtown study to review various needs and desires in the Downtown District. ii :1 .51 :101 � I � I > The proposed FY16 budget is based on service levels needed to accomplish the goals outlined in the budget for each department, balanced with available resources. > Property tax is the primary source of revenue for the general fund and is anticipated to increase through new growth and the allowable inflationary index as identified in state statutes. This is always a difficult assumption to make as final valuations are not released until August, when we will know what the final property tax valuation is for the year. Reviewing new additions to county records, however, we feel comfortable with the forecast applied to the revenue projections. > While new revenues are limited to new growth and respective inflation factors, the legislature passed HB 33, a bill to appropriate money for new or expanded mental health crisis intervention. Unfortunately, this bill was funded by taking money from the growth share of the entitlement distribution for municipalities. We are waiting to see the final numbers from the Department of Revenue, but we anticipate that this will cost the City of Kalispell about $25,000 in revenue for FY1 6. > Public Works has scheduled an improvement project for 4 th Avenue East. This would include water and road replacement. There are 14 blocks that are part of the overall project. The question that will be discussed in budget work sessions is how the City should approach this project. If we approach the project with a pay-as-you-go concept, we will be looking at breaking the project into four or five phases over five or six construction seasons. If we wanted to approach the project in a pay -as -you -use concept, we could be looking at a single phase for the entire project broken out over one or two construction seasons. If we use this methodology, the debt could be backed by future street assessments and the water fund. Information Services, in conjunction with our Communications Manager, is budgetirro funding for equipment that would enhance our ability to add and adjust municip programming, announcements, etc., on the government channel. i > Information Services has also budgeted for a redesign of the municipal website. We have been in discussion with CivicPlus, which offers a web -based experience geared toward municipalities. This would provide for an increased user experience and the ability to more easily make changes within the website format. The agreement with CivicPlus would be spread over four years and includes two full redesigns/updates. > During last years budget sessions, we discussed shifting our utility billing operations from a schedule of billing every two months to a monthly billing cycle. We have included increases in our water and sewer budgets to accommodate this service delivery change. This includes an increase in materials and postage, and an additional FTE that is split across the utilities. In addition to creating consistency on a monthly basis for the customer (rather than a larger bill every two months), there is the potential to alleviate a large burden for an individual customer that may be experiencing a leak in a service line that could go an extra month prior to being identified. This scenario does occur and leads to unexpected costs for the customer. Additionally, the monthly billing proposal would eliminate the discrepancy in the application of sprinkling rates across the city. iii Currently, different parts of the city receive the discounted sprinkling rates for different months. Moving to monthly billing would alleviate that discrepancy in our billing practice. > The Community Development special revenue fund is showing an increased amount of activity from last year's level. This is in response to the acquisition of the 6 parcels at Old School Station. The Community Development fund will now be responsible for maintaining the parcels and paying the special assessments on an annual basis. Additionally, it will be receiving funding from the Tax Increment Districts to aid in the initial land acquisition cost. > Full-time equivalencies: o This year, we are proposing an increase of 0.2 (8 hours a week) FTE in our Information Services Department, an internal service fund. This will aid in the management of increasing reliance on computer based components in our overall service delivery and the anticipated overhaul of the municipal website. The building department has been essentially contracting additional hours from the IT internal service fund for the implementation of the Cityworks, permitting program, rather than hiring that service through the vendor. As a result, additional usage has been shifted to the building department in this year's budget. o Changes in the permitting and pretreatment programming will impact the wastewater treatment plant operations with new requirements and testing frequencies. As such, we have reviewed staffing and organizational design within the department. To accommodate the new requirements, this year's budget includes the addition of an Assistant Wastewater Treatment Plant Manager in the Wastewater Treatment enterprise fund. This position would be charged with the new requirements of the renewal permit, including: overseeing the pretreatment program (the chemist will have more sampling requirements that include testing 5 days a week instead of 3 days a week), managing the optimization and nutrient trading studies, and managing the TMDL monitoring program which is required to be implemented in July of 2016. o As mentioned within the budget highlights, we are proposing an additional FTE spread across the water and sewer enterprise utilities to accommodate a service delivery shift to monthly billing. o Initial plans in developing FY16's budget were to add an FTE to the police department and increase the number of officers. Shift rotabons have been established for staffing during heavy call times and to provide one day a week where overlap can • This allows for training •r•• throughout the year while • •.. •. • we have 4 to 5 officers • •: • 7am to 9pm, depending • the •» From the •• to 3am swing shift, we will • have 7 • •n. • to •.' the call loads during this period. From 3am to 7am, we drop to 3 officers on shift. Occasionally, this results in 2 people being on shift during those times if circumstances, such as an illness, develop. Adding an additional officer for the higher call volume days would provide 4 officers during this shift. Initial budget review had indicated that approximately $67,000 of the required $75,800 to fund the position was available. Since the passage of HB 33, we now have approximately $45,000 of the $75,800 -•'-• •' the position. We r• have a grant •w•• that would provide funding for the additional officer position, up to $125,000 over a three iv year period. While we have been cautions regarding adding personnel through grant funding, this opportunity may be worth considering as we would likely have proposed the off icer's position in the budget, had we not faced the reduction in growth revenue, This will be one of the items we would like to discuss during our budget sessions. > For the past several years, the ambulance fund has been a point of discussion during the budget sessions. Following the development of an EMS funding report and recommendation, a dedicated mill levy was proposed to the voters in November of 2015. This mill levy was not successful and will likely result in making future adjustments through attrition, as was stated in last year's budget letter. Adjustments in staffing were made this past year. Specifically, in the later parts of the year, staffing was held at 6 personnel, rather than brining in a seventh person on overtime in situations where we previously called in the seventh responder. For this year's budget, we have included an ambulance as it is a needed piece of equipment that replaces an aging apparatus. > We are not looking at any rate increases as part of the budget proposal process. We have previously proposed increases in street assessments, light maintenance, and forestry assessments. Over the last two years, we have reviewed and made decisions with the street and light maintenance assessments. Last year, we opted to privatize some of the services in forestry, rather than pursue an increase in the forestry assessment. We are maintaining this service delivery format, and are increasing the amount of contract services to address the back -log of stump removals occurring throughout the city. > This is the second year for data collection and display within the departments for the usage of the Central Garage internal service fund, which had previously been considered as its own operation within the general fund. The internal service activity allows us to display fuel usage within the respective departments. With this shift, we are better able to track Central Garage usage and costs over time respective to each department. > This is the second year of including a 5-year Capital Improvement Plan for the municipal departments that outlines expected timeframes for equipment replacement and capital projects. This schedule helps to forecast the needs of the department and outlines projects that are being planned in future years. The CIP is updated on an annual basis with some projects being adjusted on the timeline and equipment being deferred, based upon priorities and available resources. > In a continuing effort to strive for uniformity across the organization, a new pay matrix for non -represented employees is being proposed with this year's budget. This pay matrix follows the same methodology that was used in the AFSCME labor negotiations, which includes a 20 step pay plan based upon market data from municipalities in Montana. The 20 steps include a 1.3% adjustment which is similar to the labor contracts with the Fire Department, Police and AFSCME employees. Additionally, a 1.9% base adjustment will be applied to account for the average total compensation of the labor contracts for FY1 6. For the third year in a row, we are receiving a credit from MMIA for liability insurance. This credit has been applied as a decreased expense. IN > Health insurance costs from MMIA are projected to increase for the first time in three years by 5.3%. We have been fortunate to not have experienced the larger increases that have been present in the insurance industry. =q;j A -I Property tax is the primary revenue source within the general fund. As we do not receive final property valuations for the current year until the first week in August, we are required to forecast revenues with incomplete information. For FY16, we anticipate the valuation to increase in conjunction with last year's growth of taxable property. However, we tried to be conservative in our estimates, knowing that the final numbers usually require some modification. We think our estimates are accurate in projecting a higher level than FY1 5 as we saw considerable properties completed that we project to be on the tax rolls, a trend we anticipate continuing through the next two years. We are currently trending for increased commercial building in 2015 and anticipate increased residential building in 2016. However, the timing of the construction and the timing of the property assessment creates difficulty in forecasting when the increase in taxable property will result in increased valuations. MTUM,M 0 Expenditures in the General Fund are budgeted at $10,459,721. This is a 4.39% increase from the total expenditures adopted in the FY15 budget. Expenditure categories are broken down in the chart below. Capital 2% Services and Debt Service Supplies 0% 22% Personal Services 76% M The following table provides a comparison of general fund departmental expenditures from FY15 to FY16. The table is included to demonstrate the funding levels for respective activity in this year's recommended budget as compared to the previous year. Changes may be indicative of large capital items, significant additions to departmental responsibilities, or other changes in operation and maintenance costs. 11:1�1 1111�11liiii�11�111llr 11111111�11111111111ll 111111; 11 11111ill IF 1! =- r" FY2015 FY2016 Adopted Proposed General Fund Departments Budget Budget % change City Manager $182,261 $183,111 0.5036 Human Resources $156,224 $162,534 4.03% Mayor/Council $122,142 $132,677 8.62% City Clerk $138,762 $120,694 -13.02% Finance $266,550 $286,451 7.47% Attorney $436,542 $450,658 3.23% Municipal Court $342,583 $351,404 2.57% Public Works $39,522 $40,638 2.82% City Hall $257,992 $279,179 8.20% Police $4,218,218 $4,361,632 3.40% Fire $2,675,306 $2,875,865 7.50% Planning Department $355,246 $357,954 0.76% Community Development $68,693 $62,1 iS -16.87% SPECIAL REVENUE AND ENTERPRISE FUND REVENUES, EXPENDITURES, AND BALANCES Below is a table of the Special Revenue and Enterprise Funds, with their related revenues, expenditures, and fund balances. Those funds in bold are addressed in the narrative following the table. - 11 Fund Reven-ues, Exeenditures Balance Forestry $270,600 $291,679 $101,193 Water $3,294,000 $3,166,732 $3,366,843 IPPO" 4; "'$4;P' $ 33,,2pO,,, '$,�fil! 0 P, t96,3, - . . - = ,I I I I j I 111 11111 III &-no lrorLm - M.". im M-R fm The Forestry Special Revenue Fund was established in 2001 with the following objectives: 1) implement a hazard reduction program, 2) replacement for removals or vacant sites, 3) pruning cycles for inventoried trees, 4) public education and site assistance, and 5) maintain a departmental tree maintenance unit. The conditions during the last five years of the program have necessitated addressing Dutch Elm Disease within the urban forest. With this effort, the remaining objectives have been considered less of a priority, though the department is trying to focus year-round efforts on the urban forest. Last year, rather than pursue an assessment increase, we elected to reduce staffing and contract out some of the duties within the forestry operations. Between our contract services and our respective crews, we were able to remove a significant number of trees that have been impacted by Dutch Elm Disease. This year, we removed 79 trees; compared to 54 the previous year. We are planning to utilize the same service platform in FY1 6. One of the changes we are proposing this year, however, is to increase the contract services to allow for the removal of the back -log of stumps throughout the system. This is one of the highly visible service areas impacted by the reduction of staff within the department. We anticipate being able to remove between 100-130 stumps through a dedicated contract similar to the tree removal activity. F-Tui-EWT-TIMP The ambulance is considered a special revenue fund as it generates a significant portion of its revenue from sources that are committed to the fund's operation. This revenue comes from billing for services, similar to an enterprise fund. However, as collection of full amount of billing is impacted by Medicare, etc., this fund is essentially supported by a general fund subsidy. This budget presents that subsidy in correlation to the personnel required to run the ambulance operation. The subsidy for FY16 is a little over $520,000. This amount includes the replacement of an ambulance unit at $170.000. As was mentioned previously in this transmittal letter, this fund was the subject of a dedicated mill levy in November of 2015 that failed at the polls. With that outcome, overtime staffing has been reduced and will be monitored to adjust to available resources and demands. Additionally, as was mentioned during the ballot issue recommendation, we anticipate reduction in personnel through attrition. While we have seen an uptick in calls for service that have been dispatched to mutual aid agencies through the overtime adjustments, we are attempting to mitigate the impact to service delivery as best we can. This operation will continue to be monitored throughout the year to gauge the impact of service operations and the allocation of resources. The Building Department acts as an enterprise fund that is allowed by State law to have a one year contingency fund, and is required to have spending levels for the next year to lower the reserve amount. We have reached this level due to increased activity in building and anticipate additional revenue resulting from the addition of electrical inspections. Last year we budgeted for an additional inspector to aid in the workload. This position has yet to be filled, though we have now begun advertising for the position as we anticipate an increase in inspection activity. As an enterprise operation, this fund's revenues and expenditures will be monitored to maintain the proper balance. FA In the fall of 2014, voters chose to reject plans to move forward with an expansion/realignment of the airport's footprint. Since that time, we have been working on re-establishing the community's long term vision, not only for the airport, but also for the surrounding environment. CTA Architects have been retained to facilitate the update to the Urban Renewal Plan for South Kalispell. This includes identifying how the airport will be handled in the future. CTA is currently reviewing three basic options: 1) keep the airport as it currently sits, increasing the maintenance on the airfield, 2) close the airport and use the site for alternate uses, and 3) enhance the airport. Each of these options presents its own list of advantages and disadvantages that are too complex to detail in the course of a budget transmittal letter. However, we anticipate this update to come before the City Council this fall, This plan will help identify the direction for the Kalispell City Airport, and where we elect to place our resources. Over the past three years, we have strived to create compensation decisions that provide equity across the organization. Attempting to spread this equity to the non -represented employees of the City of Kalispell, we have averaged the total compensation (step plus base adjustment) increase for the three labor unions to apply that amount to the non -represented employees. The FY16 labor contract compensation increases are 3%, 3.3%, and 3.3% (listed in the table below). This averages a 3.2% total compensation increase which is being proposed for the non -represented employees. Salary Increase for Respective Labor Groups (Overall Increase- Inclusive of Base Adjustment, Longevity, Merit, etc.) Police Contract Fire Contract AFSCME Contract Non -Union FY15 FY16 FY17 FY16 FY16 FY17 FY15 FY16 FY17 FY15 FY16 FY17 2.4% 3.0% 3.3% 3.3% 3.3% NA 3.3% 3.3% 1.3% 3.01/6, 3.2% NA During last year's negotiation with AFSCME, a market analysis was conducted and a new pay matrix was implemented in order to better align our organization with the market. Following the adoption of this process and matrix by AFSCME, we initiated the same process with the non - represented groups as a means to further the equity across the organization. The desired outcome for this effort will be a wage matrix that provides consistency for advancement through a respective pay range for employees while connecting every position with the respective market. Currently, employees are hired into a respective range, yet are advanced only through base adjustments. The proposed matrix would provide a mechanism for advancement through a pay range in an equitable fashion. Similar to the implementation of the AFSCME matrix, 1.3% is being appropriated to allow for plan implementation, which would place employees at the closest step in the matrix to their current annual wage. This 1.3% is similar to the annual step increases in our three collective bargaining groups. An additional 1.9% is being appropriated as a base adjustment. This amount would equal the average compensation of 3.2%. The intention 01 for future years is to have the 1.3% act as a step realized by the achievement of specific training requirements and the base adjustment serving as a function of the market. Health care increases for MMIA are projected to increase 5.3% for FY1 6 for the City of Kalispell. This increase is shared between the city and the employees, depending upon the respective employee plan. For the past two years, we have not experienced an increase in health insurance, which has been an unexpected occurrence, even with the low level of claims across the MMIA system, and even lower claims submitted from City of Kalispell participants over that time. Having the average increase over a three-year span be less than 2% is something to appreciate. In an effort to maintain lower rates, MMIA continues to encourage employees to participate in their wellness program activities, which are designed to identify preventive illnesses and avoid long-term cost exposures. D1161 Z N q I [;i rel Z The proposed budget was developed and is recommended as an appropriate use of the resources available to the City. The focus of the budget during this year's preparation has been on delivering services that benefit the efforts of the community and the activities that we see occurring. There is a significant amount of optimism and activity in our community surrounding the enhancement of the City of Kalispell, including efforts to increase commercial, rail, and manufacturing opportunities and increasing the overall quality of life. While many of these activities are not directly related to the FY16 budget presentation, they certainly are cultural dynamics that help shape the context in which the budget is developed. It is anticipated that the local economy will continue to trend upward with steady growth. We anticipate that property valuations in the next two years will show an increase over the previous three years. Based on the amount of new commercial development occurring within municipal limits, we sense an optimistic fiscal environment, as compared to the recent past. In conclusion, I believe the budget development process continues to be enhanced through the efforts of staff and the City Council. The employees of the City of Kalispell have done an exceptional job in striving for an improved community through their collective efforts, as can be seen with developments incorporated into the budget. The City Council has been effective in providing direction from which to work as we try to create a document that is effective, beneficial, and responsive to the community. Finance Director, Rick Wills, has done an exceptional job in managing the various fund changes that have been implemented over these past two years. The collective goal of all involved has been to create the mechanism from which municipal services are delivered to the residents of the City of Kalispell. With these acknowledgements, I present the proposed FY1 6 budget. mm=� Douglas R. Russell City Manager Xii EXHIBITS page I Budget Certification 2 Listing of Officials 3 General Statistical Information 4 Resolution No. 5578 - General Fund Unassigned Fund Balance Policy 5 Personnel Schedule- 10 year history of FTE's 6-7 Master Salary & staff fund splits 8 2015 Certified Taxable Valuation Information 9 Mill Levy Calculation - Dept. of Revenue 10 Mill Levy History I I Administrative Transfer Formula 12 Information Technology Transfer 13 Central Garage Transfer 14 Debt Obligation Schedule - All Funds 15 Chart - General Fund - Fund Balance History 16 Chart - Total City Budget by Department 17 Organization Chart 18-19 All Funds - Recap of Revenue, Expenditures/Expenses and Cash 20 All Funds - Recap of Expenditures/Expenses by Function 21-23 Tax Levy Requirements Schedule THIS IS TO CERTIFY that the Annual Budget for Fiscal 2016, was prepared according to law and approved by the Kalispell City Council on August 17, 2015; and that all financial data and other information set forth herein are complete and correct to the best of my knowledge and belief. Signed Mark Johnso"n') May A- Signed ZZ, oug` ussell City Manager Date y/ZA -1 Date �11`16' 0 U11 U1 w 1►`/ Manager/Council form of Government Mayor Mark Johnson 12/201.7 Council members: Kari Gabriel Ward 1 12/2015 Jim Atkinson Ward 111 12/2017 Sandy Carlson Ward 1 12/2017 Rod Kuntz Ward 111 12/2015 Wayne Saverud Ward 11 12/2015 Phil Guiffrida Ward IV 12/2015 Chad Graham Ward 11 12/2017 Tim Kuesner Ward IV 12/2017 City Manager Doug Russell Attorney Charles Harball Police Chief Roger Nasset Fire Chief Dave Dedman Finance Director Rick Wills City Treasurer Deb Deist City Clerk Aimee Brunckhorst Municipal Judge Lori A. Adams Public Works Director Susie Turner Parks Director Chad Fincher Planning Director Tom Jentz Human Resource Director Terry Mitton Information Technology Erika Billiet CITY OF KALISPELL, MONTANA Miscellaneous Statistics (unaudited) Class of City 1st Date of Organization 1892 County Flathead Form of Government Council/ Manager Number of employees (non -elected) fiscal year 2016 185.05 Seasonal employees 121 Elected Mayor, 8 Council persons, Municipal Judge 10 Population of the City - 2014 estimate 21,518 Land area 7,288 Registered Voters (active): 10,860 Taxable Valuation 2015 $ 37,952,794 City Services: Police protection Fire Department, Ambulance Service and Building Inspection Parks & Recreation Community Development Public Works -Streets, Water, Sewer, Wastewater Treatment, Storm Sewer General Administration -City Manager, Attorney, Finance, City Clerk, Municipal Court Planning, Human Resources Airport Number of building permits issued FY15 254 Miles of Streets & Alleys 151 Municipal Water/Sewer: Number of water consumers 7,675 Number of Sewer consumers 8,347 Average daily water consumption (millions) Miles of water main 137.1 Miles of sewer main 13&1 Miles of storm main 65.5 Water rate per 1,000 gallons $ 2.43 Sewer rate per 1,000 gallons $ 4.78 Irrigation per 1,000 gallons $ 1.55 Customer service costs each (water $15.00/sewer $16.88) per bi-monthly billing period, PROPERTY TAX MILL LEVIES FY2016 General Fund/Parks Department G.O. Bond - Pool/Fire Station Permissive Health Levy TOTAL 170.1 12.5 23.0 205.6 3 I I a 9 ------- 111� �J � MITNIMMM, WHEREAS, the City Council acknowledges that the City of Kalispell, as a local government, is vulnerable to economic uncertainty, unanticipated events, credit rating assignments, and potential shortfalls in revenue cycles within any respective budget year; and WHEREAS, it is the desire of the City Council that the city sustain a strong financial foundation for unassigned fund balances, but to also uphold a financial culture that does not sacrifice the provision of municipal services merely for the sake of fiscal targets; and WHEREAS, the Government Finance Officers Association in Best Practice "Appropriate Level of Unrestricted Fund Balance in the General Fund" identifies that a general purpose government, regardless of size, should maintain an Unrestricted fund balance in its general fund of no less than two months (16.7%) of general fund operating revenues or expenditures;" and WHEREAS, the City Council hereby finds that it is prudent and in the best interests of the city to establish a specific policy to guide the development and maintenance of the level of unassigned fund balance within the general fund. NOW THEREF ORE BE IT RESOLVED by the Council of the City of Kalispell, Montana that: SECTION 1. The targeted ending unassigned fund balance in the general fund shall be 20% of the annual general fund revenues for that respective fiscal year. SECTION 11. Should events occur that require the use of the unassigned fund balance that lowers it below the 20% level, budgeting adjustments shall be made in the following year that realigns the unassigned fund balance toward, if not to the 20% amount. SECTIQN IH. Unassigned fund balances above 20% will be budgeted toward municipal operations so as to not create an excessive unassigned balance of taxpayer provided funds. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS 20TH DAY OF AUG ST, 20 2. Tarnmi Fisher ATTEST: Mayor Theresa White City Clerk 4 UI 0 N o Lo r-: 0 000 q U? 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W 94 U U 13 MONTANA FonnA0'73T Rev. 3-12 2015 Certified Taxable Valuation Informatior Flathead County CITY UFx4L|SPELL 2.2015Total Market Vaiue*---...... ---_---............ —......... ........ ....... ........ _ Z.JOlSTota|Taxable Value ........ --- .... ...... ........ ................... --- .... --- ................... .... 3.2O15Taxable Value ufNewly Taxable Property-- ... —....... —...................... .............. ' 4�Z0l5Taxable Value less Incremental Taxable Va|ue**—... .......... ........ ......................... S. 2O15Taxable Value cfNet and Gross Prcceedu*** 6TlFDistricts Tax Increment Current Taxable Base Taxable Incremental District Name Value Value Value KALISPEUL8 13 K4USPELL[ 6'663`338 7'932'918 KAUSPELLG g Total Incremental Value $ 1,000,265 Preparer Holly Dale Date 8/3/2015 *Market value does not include class 1and class 2value "This value is the taxinHjurisdiction's taxable value less total incremental value ofall tax incrempnihnandn� districts. 'Thetaxab|evalue ofclass 1and class 2is included inthetawab|eva|uetota[s, For Information Purposes Only 2015 taxable value of centrally assessed property having a market value of $1 million or more, which has transferred to a different ownership in compliance with 15-10-202(2)' MCA. iValue included in "newly taxable" property 35,212 11. Total value eXCIUSiVe of "newly taxable" property 0 � Mill levy calculation - Dept. of Revenue values for FY2016 DETERMINATION OF TAX REVENUE AND MILL LEVY LIMITATIOMS UNDER 1101JSE BILL 124 Ad valorem tax revenue authorized to be assessed 2014-2015 6,198,784 Add: FISCAL YEAR 20116 INFLATION ADJUSMENT@ 0.67% Section 94 (1)(a) 41,532 412,532 Less. FYI 6 SB96 Reimbursement through Entitlement Share Property Tax Revenue Assessed --6,24-0,3,16 CURRENT YEAR LEYICOMPUTATION- Taxable value per mill 37,953 Less: Newly taxable property per mill value, Taxable value per rnill (enter as negative) (2,221) (2,221) Adjusted Taxable value per mill 35,732 Authorized inill levy tinder FIB 124 174.6 Adjusted taxable value per mill 35,732 Add: Newly taxable property per mill value 0 I"axable value per mill of net and gross proceeds (coup 2,221 2,221 Taxable value per mill (including newly taxable property) 37,953 Authorized mill levy under, HB 124 (includes floating mills) 174.6 Current property tax revenue limitation 6,628,196 KtQAF`II-ULArI0N' Previous year adjusted property tax revenue assessed (6) 6,240,316 Amount attributable to newly taxable property 387,88q Current property tax revenue 6,628,196 16, Mill Levy ® 5 year Comparison FV2012 FY2013 FY2014 FV2015 FY2016 GENERALFUND 123.48 132.20 131.70 134.40 14730 PARKS -designated mills 22.40 22.40 22.40 22.40 22.40 145.88 154,60 1,54.10 156,80 170M ""Perinissive, levies- G. 0, BOND, series 2012 refunding bonds 115 12.5 12.5 12.5 12.50 TOTAL CITY LEVY 159.38 167,10 166.60 169.30 182.60 Health Ins. levy -pregnitunk increases 14.95 16,90 16.80 16.80 20.80 Parks health 1.60 1.60 1.70 1.70 2.20 TOTAL CITY LEVY 'w/[IERMISSIVE 175.93 195.60 18510 I87.80 205.60 "The legislature provided for the increase in mills necessetryto pay higherbealth insurance premiums. The G.O. Bond debt service levy is voter tiljproved and can go up or down each year depending on the debt service schedule find the value of the mill. Other Government levies: City/County Health Fund 5,81 5.75 5.75 5.74 6,51 (Abriinistered by the County) Business Improvement District Levy (plus square footage a5sessment at,015 sq. a.) 37.5 37.5 37.5 37.5 37.5 Ift 2016 COSTS TO ALLOCATE: FY14 Actual Manager $ 176,426 Personnel $ 156,537 Mayor/cowncil $ 109,799 City Clerk $ 103,438 Finance $ 252,446 Altomey(less, prosecutors) $ 167,012 City Hall $ 251,269 General Gov'rAnsurance $ 92,788 Total $ 1,309,715 Costs for each finul are taken from the previous year's financial statements. ALLOCATION FY2016 BUDGET FY)3 FY14 percent of Comparison Expenditures Total $ 17,083,204 General Gorcrnment $ 19,101,636 0,59558512 $ 202,441 Airport TIF 2 185 & 3185 (minus transfer) $ 212,415 000662306 $ 73,059 Westside TIF 2 188 & 3188 $ 78,302 000244145 $ 220,157 Forestry $ 211,195 0.00658502 $ 112,308 BID $ 144,098 0,00449295 $ 128,056 Airport - less depr $ 81290 0.00253462 S 2,448,114 Water Fund - less billing $ 2,410,228 0.07515041 $ (12,970,414) supported foods $ 175,846 Water Billing $ 189,316 0.00590283 $ 32.072,050 total per budget printout S 1,386,182 Sewer Operations $ 1,311,698 004713443 $ 19,101,636 $ 156,320 Sccr Billing $ 167,920 0.00523571 $ 2,730,867 Wastewater Fired $ 2,550,122 0,07951228 $ 804,283 Storm Sewcr $ 869,874 0.02712250 $ 783,967 Solid Waste Fund $ 812,650 0.02533826 $ 326,151 Building Inspection $ 362,781 0,01131144 $ 1,852,661 Street Maintenance $ 2,025,212 0,06314570 $ 252,224 Light Maintenance $ 383,069 0.01194401 $ 710,352 Ambulance $ 960,244 0.02994021 $ 29,446,192 Total $ 32,072,050 1,000000 General Fund (1595585 $ Total Allocation 780,047 $ FYI Last Years 729.638 diff Airport TIF 0,006623 $ 8,674 $ 8,646 $ 29 Westside TIF 0.002441 $ 3,198 $ 3,120 $ 78 Forestry 0,006585 $ 8,624 $ 9,403 $ (779) BID 0.004493 $ 5,884 $ 4,797 $ Lor Airport 0.002535 $ 3,320 $ 5,469 $ (2,149) Water Operations 0.075150 $ 98,426 $ 104,561 $ (6,135) Water Billing 0,005903 $ 7,731 $ 7,511 $ 220 Sewer Operations Ou47134 $ 61,733 $ 59.205 $ 2,528 Sewer billing U05236 $ 6,857 $ 6,677 $ [go Wastewater Operations 0,079512 $ 104,138 $ 116,638 $ (12,500) Simon sewer 0,027123 $ 35,523 $ 34,352 $ 1171 Solid Waste 0.025338 $ 33,186 $ 33,494 $ (298) Building Inspection 41242 0.011311 $ 13,573 $ 12,701 $ 872 Street Maintenance 0.063146 $ 82,703 $ 79,129 $ 3,574 Light Maintenance 0.011944 S 15,643 $ 10,773 $ 4,870 Ambulance 2230 0.029940 $ 39,213 $ 30,340 $ 8.873 Total 1,000000 1,308,473 $ 526,806 $ 1,620 528,426 Revenue to General Ford Notes: Did not include cost of7prosecutor to be distributed for Admin. Building fund not allowed to share cost of Mayor & Council Monthly $ 72186 $ 26647 $ 718.71 $ 490.37 $ 276.64 $ 8,202.13 644.25 5,144.39 $ 571.44 $ 8,678.20 $ 2,960.23 $ 2,765.49 $ 1,131.06 $ 6,891.90 $ 1,30160 $ 3.267.76 $ 44,035,51 7.1 00 N 'r r1l 'r M r- t- r- 00 �c 'M et G'1 kn -4 00 6n Gn (.4 609 4.) 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Q) O D 0 Ln 0 a) ru a� V; E :3 F aj 0) V) pO > 0 rl- 0 0 Ln IH r, r, Ln 0 Ln 03 c: rn Ln 0 Ln Ln a) r, lD oq It 13: 1, M " Ili: 1p llq ll) q 't rlh li Ln q r`* M rl eq U) N m —1 N rq rq Ln It Ln r-I m O N W N co rq 0 N r-4 CO 14, m m m" " m w ol d kR N ;I' r, N00 V-4 r, N P, 00 0 00 rl m oo N Lli Crl' Ite e Lr a ZF M 00 00 Ln Q). Vn V). to to if) V) to t4 to V} to (n vt c m .0 c vt 00 V) E C,6 E 0 E u w SD u OD 0 0 H Ln u CL F E m m 75 CL D W 0 < cc u 17L a a- a- a- V) V) 13 FY 2016 DEBT OBLIGATION SCHEDULE - ALL FUNDS Remaining Principal FY 2016 Payment RATE FUND 6/30/2015 PRINCIPAL INTEREST & FEES TOTAL GENERAL FUND: year; original amt. & term i.25-/.v 2006 BOI - Fire Truck $279,900 10 yr $16,673 $16,673 9105 $16,778 TOTAL GENERAL FUND $16,673 $16,673 $105 $16,778 SPECIAL REVENUE: 3.95% 2008 Fire Ladder Truck -Rocky Mtn, Bank Note $575,000 10 yr $196,175 $63,000 $7,170 $70,170 uvyw 2010 BOI -BucketTruck $28,300 (Parks& Forestry) 5yr $5,805 $5,805 $73 $5,878 i.25%v 2010 BOI - Mower $71,220 Parks -Athletic Complex 5 yr $14,731 $14,731 $138 $14,869 1.2s%v 2011 BOI - Compactor $ 45,928 (Spec. Street Maint) 5 yr $18,786 $9,365 $235 $9,600 i 2s-/.v 2011 BOI - Dump Truck & Roller $124,865 (Spec. Street Maint) 5 yr $56,365 $28,006 $705 $28,711 1.25%v 2013 BOI - P/U and Tractor $45,000 (Parks) 5 yr $27,314 $9,000 $341 $9,341 r25%v 2013 BOI- Stump Grinder $20,000 (Forestry) 5 yr $12,139 $4,000 $152 $4,152 1.25%v 2013 BOI - (2)DumpTrucks $175,000(Spee, Street Maint.) Syr S117,341 $38,723 $1,467 $40,190 1.25%v 2013 BOI - Boom. Truck $97,651 (Light Maim.) 5 yr $65,563 $21,645 $820 $22,465 1.25%v 2014 BOI -Dump Tks $46,500 (Spec St. Maint) 5 yr $37,367 $9,208 $468 $9,676 i.25%v 2014 BOI - 07 Intl Dump Tk $116,195 (Spec St. Maint) 5 yr $103,346 $25,502 $1,292 $26,794 1.00% 2005 USDA- IRP Loan 61-01 Revolving Fund $520,000 30 yr $398,273 $18,091 $3,983 $22,074 1,00r/. 2006 USDA- IRP Loan 61-03 Revolving Fund $228,497 30 yr 1196,101 '7 $1,968 $10,025 SPECIAL REVENUE TOTALS $1,250,01 5 1255,133 $18,812 $273,945 3.83% 4M% 1.59% 4%V DEBT SERVICE FUNDS: 2005 AIRPORT TIF DEBT $2,000,000 15 yr 2007 CITY HALL $1,420,165 12 yr (3/2015 earliest pre -payment date) 2012 G. 0, BOND -refunding POOL & FIRE HALL $4,145,000 10 yr 2012 WESTSIDE TIF, 2012 NOTE $500,000 25 yr 4% variable DEBTSERVICE FUNDS TOTALS $795,000 $626,942 $2,805,000 S462,000 $4,688,942 $145,000 $671,942 $455,000 $14,000 $34,573 $19,203 $48,313 $18,340 $179,573 $691,145 $503,313 $32,340 $1,285,942 $120,429 $1,406,371 SIDEWALK & CURB WARRANTS IS yr) 6,5o% 2007 S&C $ t 5,407 Close out to SI D Revolving June 2016 $2041 $1,926 $1,926 $116 $2,041 3.5o% 2008 S&C $ 8,990 $2,245 $1,123 $73 $1,196 i.m 2009 S&C $ 7,629 $2,861 $954 $93 $1,047 3.25% 2010 S&C $ 942 $471 $118 $14 $132 3.25% 2011 S&C $ 5,792 $3,620 $724 $109 $833 3.25% 2012 S&C $ 3,982 $2,986 $498 $97 $595 3,25% 2013 S&C S17,472 $15,288 $2,184 $497 $2,681 3,75% 2014 S&C $7,846 $7,845 $981 S255 $1,236 S & C TOTALS $37,243 $8,506 $1,253 $9,759 SID'S: 5.60% 2001 SID 343 - Sunnyview KF MC $1,518,500 20 yr $315,000 $80,000 $20,045 $100,045 5,27% 2006 SID 344 - Old School Station $4,520,000 20 yr $2,495,000 $225,000 $122,758 $347,758 3,00% 2013 SID 345 - The "Willows" $242,000 15 yr $227,000 $23,000 $7,055 $30,055 $328,000 $149,858 S477,858 SID TOTALS $3,037,000 ENTERPRISE FUNDS: Water 2.o0% 2012 Refi SFR loan (Main & Idaho Water Main) $404,000 9 yr $269,000 $47,000 $5,150 $52,150 4.40% 2004 Refunding Bond (Hwy 93 So. Project) $1,840,000 20yr $675,000 $65,000 $31,695 $96,695 2.25% 2012 Refin SRF - B Bonds (New Reservoir) $1,340,000 15 yr S1,106,000 $81,000 $24,436 $105,436 $193,000 $61,281 $254,281 TOTAL WATER $2,050,000 Sani#ary Sewer &Waste Water Treatment Plant. 2.25% 2012 Sanitary SRF loan $1,009000 (Hwy 93 So.) 12 yr $781,000 $79,000 $17,134 $96,134 2.25% 2012 WWTP SRF LOAN $12,827,000 15 yr $10,594,000 $778,000 $234,012 $1,012,012 3.00% 2014 WWTP SRF LOAN $1,102,748 (Digester Lid) 20 yr $1,009,000 $43,000 $29,955 $72,955 $900,000 $281,101 $1,181,101 TOTAL SEWER/WWTP $12,384,000 Solid Waste 1.25%v 2013 BOI $172,988 (25 yd rear loader tk) 5 yr $154,156 $37,964 $1,927 $39,891 $3,025,218 $634,766 S3,659,984 TOTAL ALL DEBT --ALL FUNDS $22,351,341 Note- all loans are fixed rate with the exception of the 10 BOI loans and the Westside TIF which are marked with a v next to the rate BOI -Board of Investments FY16RaW 1,25% USDA-IRP -Dept of Agriculture Intermediary Relending Program SRF- State Revolving Fund (DNRC money) G. 0, Bonds -General Obligation voted bonded debt 14 i ""�� r s �III�IIIIAI ! t- el GCS W ay GO C� r� N k'� Si4 GCS Ob GC7 CT r+ � C C v-1 Rf� Mfi� "N' N �C O �D C`h CW C`"q � r�l �1 rf v�f r( r{ f^1 rl rWW wM w{ r�l hi r+i M� (6 V9 WI) Qs 66 V9 Cep? 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'a) a C3 ;to a p w U"u C: 'o q) �3 u E , '-') ro MUNICIPAL JUDGE Lori Adams CITY CLERK Aimee Btunckhorst Mitton CITY OF KALISPELL, MONTANA ORGANIZATIONAL CHART CITY COUNCIL MAYOR Mark Johnson RD I WARD 11 WARD III WARD IV Gabriel Wayne Saverud Jim Atkinson Tim Kfuesner ly Carfson Chad Graham Rod Kuntz Phil Guifidda CITY MANAGER Doug Russell FINANCE Rick Wills PUBLIC WORKS INFORMATION Susie Tumer TECHNOLOGY Erika Billiet PLANNING, BUILDING & PARKS & COMMUNITY RECREATION DEVELOPMENT Chad Fincher Tom Jentz 9210101101=010MR11100 SAFETY SAFETY PUBLIC SAFETY PUBLIC SAFE F LEGAL FIRE POLICE Chadie Harball Roger N DaveDedman Roger Nasset Fund Description 1000 General Fund General Fund- On -behalf payments Special Revenue Funds: 2185 TAX INCREMENT -AIRPORT 2188 TAX INCREMENT-WESTSIDE 2210 PARKS IN LIEU OF 2215 PARKS& RECREATION FUND 2230 AMBULANCE 2310 OLD SCHOOL TECHNOLOGY TIF 2311 OLD SCHOOL INDUSTRIAL TIE 2372 HEALTH -PERMISSIVE LEVY 2394 BUILDING CODE ENFORCEMENT 2399 IMPACT FEE FUND 2400 LIGHT MAINTENANCE 2420 GAS TAX 2500 SPECIAL STREET/TSS 2600 URBAN FORESTRY DISTRICT 2601 DEVELOPER'S TREES 2825 MACI GRANT 2880 CD LOAN REVOLVING 2881 CD LOAN REVOLVING 92 2886 COMMUNITY DEVELOPMENT 2887 RURAL DEVELOPMENT 2888 RURAL DEVELOPMENT #2 2915 STONEGARDEN GRANT 2916 DRUG ENFORCEMENT GRANT 2918 CERP GRANT 2919 LAW ENE, BLOCK GRANT 2945 CDBG - ED GRANT 2955 BROWNFIELDS LOAN REVOLVING 2956 FIRE GRANTS 2957 HAZMAT GRANT 2975 TRAILS Total Special Revenue Funds Rlj� ► �"l �# 0 Resources Anticipated Proposed Estimated Available Revenue Expenditures Ending Balance/ Beginning Year Carry over 1,787,753 $ 10,734,109 $ (10,446,863) $ 2,074,999 $ 1,300,000 $ (1,300,000) $ 963,930 $ 497,171 $ (1,283,548) $ 177,553 $ 4,008,568 $ 280,400 $ (4,085,448) $ 203,520 $ 1,271 $ 6 $ (1,277) $ - $ 533,289 $ 1,530,915 $ (1,641,834) $ 422,370 $ 125,888 $ 1,121,000 $ (1,224,725) $ 22,163 25,429 $ 70,095 $ (89,000) $ 6,524 12,927 $ 6,600 $ (10,000) $ 9,527 $ 104,057 $ 894,632 $ (936,000) $ 62,689 $ 417,700 $ 381,000 $ (488,011) $ 310,689 $ 481,548 $ 87,500 $ (495,085) $ 73,963 $ 83,696 $ 376,400 $ (338,386) $ 121,710 $ 352,496 $ 406,748 $ (609,661) $ 149,583 1,517,082 $ 2,321,000 $ (2,588,348) $ 1,249,734 143,826 $ 270,600 $ (291,679) $ 122,747 94,052 $ - $ (94,052) $ - $ 60,153 $ 315,686 $ (375,839) $ - $ 175,727 $ 26,850 $ (102,710) $ 99,867 $ 138,794 $ 28,000 $ (151,000) $ 15,794 $ 626,236 $ 111,122 $ (420,795) $ 316,563 $ 216,638 $ 62,928 $ (172,075) $ 107,491 $ 190,135 $ 20,004 $ (120,250) $ 89,889 $ - $ 65,749 $ (65,749) $ - $ 5,468 91,614 $ (92,367) $ 4,715 $ - 78,250 $ (58,250) $ 20,000 $ 3,822 $ 158,986 $ (158,986) $ 3,822 $ - $ - $ - $ $ 100,500 $ 710,213 $ (810,713) $ - $ 2,260 $ 119,700 $ (121,825) $ 135 17,136 $ 44,267 $ (61,078) $ 325 7,678 $ 9,982 $ (11,000) $ 6,660 $ 10,410,306 $ 10,087,418 $ (16,899,692) $ 3,598,032 El. POP Debt Service Funds: SID Revolving Fund G.O. BOND, series 2012 - Refunded Pool & Fireball NEW CITY HALL Debt Service SIDEWALK & CURB WARRANTS SIDS AIRPORT TIF DEBT SERVICE/Transfer to TIF WESTSIDE TIE DEBT SERVICE Total Debt Service funds Capital Project Funds: 4290 WALK & CURB Total Capital Projects Enterprise Funds: 5210 WATER 5310 SEWER/WWTP 5349 STORM SEWER 5510 SOLID WASTE 5610AIRPORT * Total Enterprise Funds Internal Service Funds: 6030 INFORMATION TECH. FUND 6010 CENTRAL GARAGE Total Internal Service Funds PAGE 2 - Fund Position Resources Anticipated BUDGETED Estimated Available Revenue Expenditures Ending Balance/ Beginning Year Carry over $ 283,466 $ 850 $ - $ 284,316 $ 60,142 $ 491,722 $ (503,313) $ 48,551 $ 329 $ 692,145 $ (691,145) $ 1,329 $ 765 $ 10,021 $ (10,146) $ 640 $ 552,335 $ 409,792 $ (477,858) $ 484,269 $ 199,157 $ 646,369 $ (629,573) $ 215,953 $ 871 $ 32,340 $ (32,340) $ 871 $ 1,097,065 $ 2,283,239 $ (2,344,375) $ 1,035,929 $ - $ 25,000 $ (25,000) $ - $ - $ 25,000 $ (25,000) $ - 5,627,817 $ 3,294,000 $ (5,055,853) $ 4,705,964 6,733,784 $ 4,871,000 $ (9,689,156) $ 4,572,227 2,590,280 $ 1,016,500 $ (1,879,677) $ 2,012,103 $ 1,058,928 $ 984,936 $ (1,426,144) $ 767,720 $ 125,104 $ 74,908 $ (166,798) $ 131,132 $ 16,135,913 $ 10,241,344 $ (18,217,628) $ 12,189,146 $ 141,510 $ 560,067 $ (588,746) $ 117,831 $ 25,214 $ 464,521 $ (465,421) $ 24,314 $ 166,724 $ 1,024,588 $ (1,054,167) $ 142,145 29,597,761 $ 35,695,698 $ (50,287,725) $ 19,040,251 * cash adjusted +$4,034,517 for non -cash line items (depreciation) Component Units 2700 BUSINESS IMPROVEMENT DISTRICT $ 57,258 96,110 $ (148,734) $ 4,634 7855 TOURISM BID (pass thru fund) $ - 525,000 $ (525,000) $ - Total with Component units $ (50,961,459) Z u CA z 0 z O 'o rn CD 'o rl- co r- E� 4 10 A ;= 0 't 00 1=1 CO -r 10 ��! rl- "I 'o, . �C� F4 . C� 'o r-�, r% 0l0 c� 00 00 IN of 10 10 0% w m IN CD C> lc� 'IT C� C, IN :3 t- IXI kn u oo m IN tr) 'Tr olom4 IN rI c> 0 C> 0 10 00 r- A 0, . 00 I= . h M M C� C� C� unCr„ O�, Ca Ili IN 10 �o 'T a) :r > o 0 c> S to m coloc r- 10 l,r- IN ,, 10 � Inn C> 1-o 00 00 w " 12 0 CJ A . I V m r- n .W o0 r- c! cry 0 rz cc IN (71 M, m 1% C> C, n w O 10 IN r- 10 C, I= 10 00 00 'o r, ob CT lo9 m" It C> 10 080 In 0 of 00 of ,:" 00 lc� In . IN r, Cr ON M"ID O \C r~ n "�31'0v n 'D 10 Cr, A . m cr1 w 0 lo"ONM C% Nt r% 10 -13- 00 "T w 'n — 0 " �.'! r"7 lzr, r10 In 00 r2 <D 0 C7 C, In sr �o at 00 Ir, oc� m r, n C� "T n 4 m In cic� vt n rl r- lc? "r 4 , w O�, 10 -r E-� 0, r, P a, IN IN In IN WI — IN 'IT a, 10 r- 00 �o m w In %0 10 �o R rA CIO co cn of INN C, ol . ol IN cn m cn CIO OC,' 0 c, 0, A 0 C> CI I M FN GENERALFUND PAGE FUND Dept. # i-ii 1000 General Fund Revenue and Summary iii-iv 1000 General Fund Appropriation Summary 1 1000 400 General Government $ 817,549 2 1000 401 City Manager $ 196,111 3 1000 401 Human Resources $ 162,534 4 1000 402 Mayor & City Council $ 132,677 5 1000 402 City Clerk $ 120,694 6 1000 403 Finance Department $ 286,451 7 1000 404 City Attorney $ 450,658 8 1000 406 Municipal Court $ 351,404 9 1000 410 Public Works Administration $ 40,638 10 1000 412 City Facilities Maintenance $ 279,179 11-13 1000 413 Police $ 4,452,984 14 1000 416 Fire $ 2,735,865 15 1000 420 Planning Department $ 357,954 16 1000 480 Community Development $ 62,165 Total General Fund $ 10,446,863 17 1001 On -behalf Retirement Payments $ 1,300,000 GENERAL FUND REVENUE AND SUMMAR]TI FUND: 1000 MILL VALUE $ 39.335 S 39.522 S 39.522 S 37.953 ACTUAL I BUDGET I ACTUAL I BUDGET FY13/14 FY14/15 FY14/15 FY15/16 GENERAL FUND MILL LEVY 131.70 PROPERTY TAXES: 311100 Real Property Taxes 4,921,834 311105 PILOT payment 23,482 311200 Personal Property 290,887 312000 Penalty & Interest 10,665 134.40 134.40 152.20 5,036,907 5,579,079 5,418,805 23,500 24,090 24,090 88,093 113,117 112,000 10,500 18,309 10,000 SUBTOTAL 5,246,868 $ 5,159,000 $ 5,734,595 S 5,564,895 LICENSES & PERMITS: 322101 Alcohol Beverage 30,121 30,000 26,831 30,000 322300 General and occupational 1,376 1,300 1,465 1,350 323012 Planning tees & Sign permits 22,684 20,000 38,050 38,000 323109 Zoning & Site Plan Review Fees 13,855 12,000 12,414 13,000 323200 Parade Permits 700 Soo 1,600 LOW 323300 Animal licenses 1,962 1,500 1,937 2,000 SUBTOTAL $ 70,698 $ 65,300 $ 82,297 $ 85,350 INTERGOVERNMENTAL REVENUE: 335030 MV Tax Ad Valorem 1,071 750 1,153 1,000 335076 Gaming Machine Permits 60,450 60,000 57,350 60,000 335110 Live Card Game, keno & bingo 5,669 3,000 2,650 3,000 335230 FIB 124 ENTITLEMENT 2,431,207 2,630,289 2,723,748 2,765,228 SUBTOTAL $ 2,498,397 $ 2,694,039 2,784,901 2,829,228 CHARGES FOR SERVICES: 341020 Administrative charges 479,240 341021 Grant Admin. (Planning, finance) 4,891 341025 City Collections/other charges 12,199 342010 KPD -Public safety fees 19,939 342014 KPD -School Resource Officers 86,000 342016 KPD -Regional Training /testing Reimb, 875 343018 Parking Permits, meters, boot removal 79,160 538,505 529,179 542,726 10,000 6,586 10,000 7,500 6,644 8,000 30,000 24,635 25,000 95,500 95,500 97,410 10,000 12,915 10,000 104,000 93,155 95,000 SUBTOTAL $ 682,304 $ 795,505 $ 768,614 $ 788,136 con't. GENERAL FUND Revenue - Page 2 FINES AND FORFEITURES: 351035 Parking fines 351017 Technology fees 351000 City Court Fines & fees, admin SUBTOTAL MISC. REVENUE 362010 Golf Course Lease 362015 Insurance Reimbursements 362020 MMIA GASB 45 reimbursement 364030 Auction & misc. collections/donations 365015 Kidsport- lease reimbursement 365018 Band shell contribution 381060 Operating transfer 2372 -health insurance SUBTOTAL INVESTMENT REVENUE: 373030 Interest on Old School SID loan - 1.25% 371010 Interest Earnings TOTAL GENERAL REVENUE CASH JULY 1 (Includes designated S) OTHER CASH (Deductions)/Additions 12510 Loan repayment -employees 13360 Loan to Comm. Dev- (Old School Station) Relocation loan Cash ACTUAL BUDGET I ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/1 34,215 40,000 34,871 35,000 30,543 30,000 28,942 30,000 506,983 535,000 474,420 500,000 571,741 $ 605,000 $ 538,233 $ 565,000 21,565 16,500 0 0 19,989 10,000 24,714 20,000 3,000 0 0 3,000 2,096 11,000 14,444 5,000 0 4,100 0 0 101 500 350 250 660,000 665,000 665,000 850,000 706,751 $ 707,100 $ 704,508 $ 878,250 $ - $ - $ - $ 16,250 $ 7,220 $ 10,000 $ 12,779 $ 7,000 S 9,783,979 S 10,035,944 $ 10,625,927 S 10,734,109 S 1,928,157 S 2,215,018 S 2,215,018 S 1,787,753 $ 1,585 $ - $ 1,225 $ - $ - $ - $ (1,300,000) $ $ 10,010 $ 5,755 $ 5,755 $ TOTAL AVAILABLE FOR BUDGET S 11,723,731 S 12,256,717 $ 11,547,925 $ 12,521,862 EXPENDITURES S 9,508,713 $ 10,019,465 S 9,760,172 S 10,446,863 CASH CARRYOVER (year end operating) $ 2,026,591 $ 2,058,325 $ 1,573,062 $ 1,870,058 Designated for Capital $ 101,906 $ 101,906 $ 101,906 $ 101,906 Designated Court Technology fees $ 49,487 $ 39,487 $ 75,401 $ 65,401 Designated for Bandshell $ 13,492 $ 13,992 $ 13,842 $ 14,092 Designated for Parking $ 23,542 $ 23,542 $ 23,542 $ 23,542 Total cash available S 2,215,018 S 2,237,252 S 1,787,753 S 2,074,999 Total General Cash Carryover Undesignated 20.7% 20.5% 14.8% 17.4% M ITTE's approriated FTE's General Government 1 city Manager 1.5 Human Resources Mayor Council 1.33 City Clerk 3.2 Finance 4.67 Attorney 4 Municipal Court 110 Salaries S 135,220 $ 122,095 S 63,107 $ 87,628 216,869 S 353,043 S 226,725 114 Comptime Buyback & severance. Def. Comp. 121 Overtime & Spec. Assign PD, 250 153 Health Insurance 21,024 18,116 45,792 18,761 38,990 50,835 42,330 155 Retirement 14,287 9,223 2,428 6,650 16,442 26,780 17,149 TOTAL PERSONAL SERVICES - 170,531 149,434 111,327 113,289 272,301 430,658 286,204 210 Supplies/office/computers/Non-capital equip 218 4,500 300 600 100 700 400 2,500 4,500 220 Other supplies, safety equip, animo, 230 Supplies & FUEL; chemicals, concession sup 240 Uniforms 312 Postage 21,000 400 320 Printing, advertising, newsletter, books 4,500 250 8,000 1,500 330 Audit, filing fees 27,385 7,200 5,000 340 Electricity, natural gas 345 Telephone, web, cell, radio, security cameras 1,080 480 1,000 1,400 350 Prof. Services/League/911 disp./kidsport/Eagle 505,509 1,000 2,000 3,725 7,000 1,500 5,750 362 Maint. services, building, cquip,radios,landscaping 6,600 360 Technology services (court) 40,000 370 Dues & Training, meetings, League meeting 23,800 4,300 14,250 2,500 6,500 7,000 6,300 380 Medical services 390 Other Purchased Services 5,750 500 Fixed Charges, Insurance, transfers 248,055 SUBTOTAL PURCHASED SERVICES/SUPPLIES 817,549 25,580 13,100 21,350 7,405 14,150 20,000 65,200 600 DEBT SERVICE 940 CAPITAL OUTLAY DEPARTMENT TOTAL 2016 $ 817,1549 $ 196,111 $ 162,534 S 132,677 $ 120,694 $ 286,451 $ 450,658 S 351,404 2015 BUDGET (info only) $ 759,425 $ 182,261 $ 156,224 $ 122,142 $ 138,762 $ 266,550 $ 436,542 $ 342,583 fm GENERAL FUND APPROPRIATION SUMMARY # FTE's approriated 0.25 1.45 44 23.3 4.25 0.75 89.70 Public Planning Community Works- Facilities Police Fire Department Development TOTAL I 10 Salaries 114 Comptime Buyback& severance. Def. Camp. 121 Overtone & Spec. Assign PD, 153 Health Insurance 155 Retirement TOTAL PERSONAL SERVICES 210 Supplies/offic&computers/Non-capital equip 218 220 Other supplies, safety equip, ammo, 230 Supplies & FUEL; chemicals, concession sup 240 Uniforms 312 Postage 320 Printing, advertising, newsletter, books 330 Audit, filing fees 340 Electricity, natural gas 345 Telephone, web, cell, radio, security cameras 350 Prof Servires/League/911 disp./kidsport/Eagle 362 Maint. services, building, equip,radios,landscaping 360 Technology services (court) 370 Dues & Training, meetings, League meeting 380 Medical services 390 Other Purchased Services 500 Fixed Charges, Insurance, transfers SUBTOTAL PURCHASED SERVICES/SUPPLIES 600 DEBT SERVICE S 17,364 S 67,207 $ 2,777,542 1,598,212 $ 272,988 $ 45,105 $ 5,983,105 800 39,000 15,500 $ 55,300 123,000 40,000 $ 163,250 2,943 15,550 544,051 293,544 49,726 5,724 $ 1,147,386 1,287 4,872 349,660 210,981 20,677 3,586 $ 684,022 22,394 87,629 3,833,253 2,158,237 343,391 54,415 $ 8,033,063 7,500 31,500 37,550 5,000 1,500 S 96,650 6,800 53,500 17,500 $ 77,800 2,500 100,250 17,325 400 $ 120,475 1,500 15,000 $ 16,500 500 $ 21,900 5,000 1,200 $ 20,450 2,000 500 $ 42,085 87,500 $ 87,500 285 250 15,500 6,000 750 750 $ 27,495 1,850 30,800 19,000 6,000 700 1,000 $ 585,834 32,500 49,500 15,500 S 104,100 $ 40,000 1,500 40,000 10,000 5,000 3,500 $ 124,650 4,500 22,500 $ 27,000 2,500 $ 8,250 4,609 3,500 177,481 412,172 713 $ 846,530 18,244 162,850 498,731 560,747 14,563 7,750 2,247,219 16,881 $ 16,881 940 CAPITAL OUTLAY 28,700 121,000 $ 149,700 DEPARTMENT TOTAL 2016 $ 40,638 $ 279,179 $ 4,452,984 $ 2,735,865 $ 357,954 $ 62,165 $ 10,446,863 2015 BUDGET (info only) S 39,522 $ 257,992 $ 4,218,218 $ 2,675,306 $ 355,246 S 68,693 $ 10,019,466 IV GENERAL GOVERNMENT FUND: GENERAL 1000-400-41XXXX EXPENDITURE DETAIL 410530 Audit: 331 Annual Report Filing fees 353 Contract services - Audit 354 GASB 45 cost for Other Post Employment Benefits 410560 Central Purchasing 210 Office Supplies 312 Postage 320 Printing & envelopes 410600-354 Elections 410900 Records Admin.: 331 Publication & Filing Fees 460446-354 Kidsport Lease (reimbursed) 460452-366 Hockaday -annual building inaint. per lease 460452-355 Eagle Transit contribution 420000-354 911 Dispatch Services Contract 420000-356 Smith Valley levy reimbursement 510310-354 ICMA Fees 510330-513 Liability Insurance 510330-517 Property Insurance 510330-516 Uninsured Loss (insurance deductible) 510300 Contingency Total ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $1,400 $1,400 $1,400 $2,935 $14,040 $14,250 $10,750 $14.250 $6,300 $0 $0 $6,700 $2,811 $4,000 $4,215 $4,500 $18,022 $20,000 $15,930 $21,000 $1,806 $4,500 S4,730 $4,500 $14,181 $6,000 $0 $16,000 $3,014 $2,500 S2,746 $3,500 $0 $4,100 $0 $0 $6,600 $6,600 S6,600 $6,600 $15,000 $15,000 $15,()00 $15,000 $446,057 $466,200 $466,200 $473,659 $336 $350 $352 $350 $500 $500 $500 $500 $165,460 $107,525 $110,035 $122,255 $47,587 $46,500 $46,218 $45,800 $45,201 $30,000 $52,808 $50,000 $8,172 $30,000 $2,197 $30,000 $796,487 $759,425 $739,681 $817,549 CITY MANAGER ACCOUNT # 1000-401 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The City Manager's office administers the affairs of the local government. This includes the direction, supervision, and administration of the departments, agencies, and offices of the local government. Additionally the City Manager implements City Council policy in accordance with Montana Codified Law 7-3-204. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? As the administrative center of the local government, the City Manager's office strives to meet its purpose by implementing an organizational culture the provides prompt, equitable, effective and economical services to the citizens of Kalispell. I eel I pleff! 11 This year's budget represents efforts to bring consistency throughout the organization in areas of strengthening the municipalities financial standing, enhancing our internal knowledge capital, focusing on the City's redevelopment and development efforts. Overall, we are continuing our efforts to build a strong foundation for the municipality. CITY MANAGER FUND: GENERAL 1000-401-410210 Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement & deferred comp. Subtotal Materials & Services: 210 Supplies 312 Newsletter, books 338 Recruitment/Relocation FYI 3* 345 Telephone 373 Dues & Training 379 Meetings Subtotal Total EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 FTE's I I 1 1 $134,504 $136,347 $133,990 $135,220 $19,586 $19,701 $15,339 $21,024 $13,105 $13,733 $13,554 $14,287 $167,195 $169,781 $162,883 $170,531 $5 $300 $44 $300 $92 $500 $0 $400 $0 $0 $0 $0 $480 $880 $902 $1,080 $8,156 $7,500 $7,092 $20,500 $498 $3,300 $3,219 $3,300 $9,231 $12,480 $11,257 $25,580 $176,426 $182,261 $174,140 $196,111 14 HUMAN RESOURCES ACCOUNT 9 1000-401 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The HR Department provides services and support to departments and their staff to facilitate process improvements, increased effectiveness, and efficiencies. The HR Department acts as the advisor for personnel policies & procedures, labor relations and contract administration, job classifications, wage administration, recruitment & selection, employee relations, safety, liability and associated insurance programs, and related state and federal programs. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. Provide guidance and assist with coordination of personnel matters, including benefits and labor negotiations. 2. Facilitate improvements and streamline documentation used by various departments to improve efficiencies. 3. Monitor "Risk Management" programs, looking for ways to reduce injuries, claims and associated costs. 4. Identify legal trends and employer -employee regulatory changes to determine impact to the organization. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: In addition to the continuation of the traditional human resource functions necessary within the organization's structure, the Human Resources Department will continue to improve the availability and functionality of the electronic documentation across the organization in its reporting and risk management efforts. Additionally, the Human Resource Department will be continue to be substantially involved in the research, development, and implementation of a potential classification methodology for positions within the organization. An updated classification can enhance the ability to recruit, retain, and encourage employee development. 11 ii��11 ffta-UT".1 liNI Milli _Z! 111111, U"Zl FUND: GENERAL 1000-401-410830 Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Subtotal Materials & Services 210 Office Supplies 338 Recruitment 354 Contract Services 373 Dues & Training Subtotal Total FrE'S ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 1.5 1.5 1.5 1.5 $113,258 $118,076 $116,776 $122,095 $17,339 $17,028 $17,108 $18,116 $8,438 $8,820 $8,799 $9,223 $139,036 $143,924 $142,683 $149,434 $385 $600 $697 $600 $7,059 $7,200 $9,085 $7,200 $6,052 $1,000 $580 $1,000 $4,006 $3,500 $2,449 $4,300 $17,502 $12,300 $12,811 $13,100 $156,537 $156,224 $155,494 $162,534 I MAYOR/COUNCIL ACCOUNT # 1000-402 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The City Council performs the legislative activities for the City of Kalispell, which include enacting ordinances and resolutions, adopting the budget, setting service fees, and appropriating funding to the City's programs and services. DEPARTMENT PERSONNEL: The Kalispell City Council is composed of eight (8) City Councilors and the Mayor. The city is divided into four Wards with two Councilors elected from each and the Mayor elected at -large. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? The City Council supports the provision of leadership, vision, and direction in responding to the needs of the community. The Council endeavors to represent the citizens of Kalispell and work toward establishing policies to provide services that are fiscally responsible and sustainable. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The Mayor and Council budget accounts for the service and participation within the Montana League of Cities, the statewide organization which provides support and services for municipalities and municipal officials. Additionally, the budget represents an effort to engage National and State legislators on areas that are of importance to the City of Kalispell. MAYOR / COUNCIL FUND: GENERAL 1000-402-410100 Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement PERS Subtotal Materials & Services: 210 Office Supplies 335 MT. League of Cities Conference 354 Contract Services 373 Dues 379 Meetings Subtotal Total ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 Ff E'S 9 9 9 9 $61,967 $63,054 $61,997 $63,107 $36,415 $35,700 $43,127 $45,792 $2,617 $1,928 $2,363 $2,428 $100,999 $100,682 $107,487 $111,327 $1,556 $100 $33 $100 $1,214 $5,000 $2,810 $5,000 $0 $2,260 $1,927 $2,000 $5,978 $6,000 $5,978 $6,000 $51 $8,100 $281 $8,250 $8,799 $21,460 $10,929 $21,350 $109,799 $122,142 $118,416 $132,677 CITY CLERK ACCOUNT # 1000-402 PURPOSE, OF THIS DEPARTMENT: Why does this department exist? The City Clerk's office is the information, document resource, and official records management office for the City, including preserving the official actions of the City Council and overseeing procurement. Additionally, the City Clerk manages communication efforts with other City Departments, outside agencies, other governmental entities, and the general public utilizing a variety of tools such as the City's Government Access Channel, notification listservs and social media campaign. DEPARTMENT PERSONNEL: City Clerk (1.0) and Deputy Clerk (.33). GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? Goals of the Clerk's office include launching a successful social media campaign, increasing government content on the Access Channel and improving internal communications. The Clerk's office will also seek new ways to form collaborations throughout the city that will enhance communication efforts. 11,1111,110 1 12111 1111111 1 1 The budget seeks to support a consistent level of professionalism in records management and preservation. Increases to the IT budget related to the City Clerk's office will allow flexibility and expansion of the capabilities of the Access Channel and the ability to utilize social media as a communication tool. CITY CLERK FUND: GENERAL 1000-402-410150 Personal Services: 110 Salaries and payroll costs 112 Severance 121 Overtime 153 Health insurance 155 Retirement PERS Subtotal Maintenance & Services: 210 Office Supplies 345 Telephone 354 Contract Services 352 Codification 373 Dues & Training Subtotal Total FTE's ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 1.29 1.58 1.58 1.33 $83,900 $98,340 $84,906 $87,628 $0 $8,500 $9,528 $0 $313 $500 $109 $250 $9,586 $17,374 $15,173 $18,761 $6,259 $7,423 $6,764 $6,650 $100,059 $132,137 $116,480 $113,289 S32 $100 $33 $700 $245 $300 $439 $480 $0 $25 $0 $25 $3,051 $3,700 $3,542 $3,700 $50 $2,500 $2,127 $2,500 $3,379 $6,625 $6,141 $7,405 $103,438 $138,762 $122,621 $120,694 FINANCE ACCOUNT # 1000-403 PURPOSE OF THIS DEPARTMENT: Why does this deparment exist? The Finance Department manages and maintains financial records in conformity with generally accepted accounting principles and in compliance with State and Federal laws, and provides timely, accurate, clear, and complete financial information and support to the governing body, other City departments, and the citizens of the City of Kalispell. DEPARTMENT PERSONNEL: (3.2 FTE).7 Finance Director, I Treasurer, .5 City Accountant, .5 Payroll Specialist, .5 Accounts Payable Clerk. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. The Finance Department will safeguard financial assets and maximize investment earnings. 2. Financial reports will be issued accurately and on schedule. 3. Maintain accurate and current financial documentation for City operations. 4. The Finance Department will adhere to contractual requirements in grants and other reporting. 5. Accurate financial information will be made easily and readily available to departments. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The FY2016 Finance budget provides the department funding to: 1) pay City obligations accurately and timely, 2) record and report financial transactions in compliance with applicable requirements and expecations, 3) conduct the required annual audit, 4) promote effective and efficient service to internal and external clients through continuous improvements with office procedures, 5) safeguard official records and ensure they are readily retrievable, 6) continue refining the budget document to provide a more meaningful instrument, and produce and improve the Comprehensive Annual Financial Report that qualifies for the Government Finance Officer's Association Certificate of Excellence in Financial Reporting. FINANCE DEPARTMENT FUND: GENERAL 1000-403-410550 Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Subtotal Materials & Services: 210 Supplies 322 Books 353 Contract Services -temp help 354 Contract Services -Grizzly Security 355 Bank fees 373 Dues & Training Subtotal Total am ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 3.2 3.2 3.2 3.2 $194,027 $201,362 $196,313 $216,869 $33,283 $33,630 $33,393 $38,990 $14,430 $15,058 $14,769 $16,442 $241,739 $250,050 $244,475 $272,301 $0 $0 $305 $400 $0 $500 $0 $250 $60 $5,000 $0 $2,000 $1,802 $1,500 $605 $1,500 $3,075 $3,500 $2,812 $3,500 $5,769 $6,000 $3,352 $6,500 $10,706 $16,500 $7,074 $14,150 $252,446 $266,550 $251,549 $286,451 - - - -- -------- CITY ATTORNEY ACCOUNT # 1000-404 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The purpose of the Office of the City Attorney is to provide legal counsel to the City of Kalispell municipal organization, its City Manager and the City Council. This effort includes advising on relevant state statutes as they pertain to municipal organizations, resolution and ordinance preparation, city code maintenance, and contract development. Additionally, the Office of the City Attorney defends the interests of the City through preventative legal management, litigation, and prosecution within Municipal Court, appeals to District Court and the State Supreme Court. DEPARTMENT PERSONNEL: Attorney (3) and Legal Secretary (1.67). GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? The primary goal for the Office of the City Attorney is to provide high quality and timely legal counsel for the City to minimize exposure to loss and protect the relevant interests for the City of Kalispell. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The FY2016 budget provides a continuation of the level of service from the previous year with the expectation that the Office of the City Attorney will be engaged in efforts to develop legal review for policy framework in the area of redevelopment, litigation management, and debt counsel related to previous issuances from the City. ATTORNEY Personal Services 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Subtotal Maintenance & Operations: 210 Office Supplies/computer 322 Lexis/Nexis; books, subscriptions 345 Telephone & Communications 354 Contract Services/contingency 373 Dues & Training Subtotal Total W.14 w D10 110 � ACTUAL FY13/14 BUDGET FY14115 ACTUAL FY14/15 BUDGET FY15/16 FrE's 4.67 4.67 4.67 4.67 $324,705 $341,132 $338,340 $353,043 $51,912 $52,110 $47,295 $50,835 $24,193 $25,600 $25,475 $26,780 $400,811 $418,842 $411,110 $430,658 $2,876 $2,500 $2,064 $2,500 $9,479 $8,000 $9,014 $8,000 $707 $1,000 $738 $1,000 $305 $1,500 $7,215 $1,500 $3,351 $4,700 $5,331 $7,000 $16,718 $17,700 $24,362 $20,000 $417,529 $436,542 $435,472 $450,658 MUNICIPAL COURT ACCOUNT # 1000-406 The purpose of the Kalispell Municipal Court is to serve the community and protect individual rights by providing prompt and fair administration of justice. The Kalispell Municipal Court processes all misdemeanor traffic, criminal and animal control offenses, orders of protection and civil cases that occur within the City limits of Kalispell. DEPARTMENT PERSONNEL: One Municipal Court Judge, One Court Administrator, two Court Clerks. GOALS OF THIS DEPARTMENT: The goal of Kalispell Municipal Court is to provide the citizens of Kalispell access to a fair and impartial court system. The fiscal year 2016 Municipal Court budget strives to maintain the ability to provide the citizens of Kalispell access to a fair and impartial justice system MUNICIPAL COURT FUND: GENERAL 1000-406-410360 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 Personal Services: FrFs 4 4 4 4 110 Salaries and payroll costs $209,391 $221,257 $217,268 $226,725 121 Overtime $0 $0 $356 $0 153 Health $39,921 $39,696 $39,897 $42,330 155 Retirement $15,571 $16,430 $16,374 $17,149 Subtotal $264,883 $277,383 $273,895 $286,204 Materials & Services 210 Supplies $1,739 $4,500 $4,474 $4,500 320 Printing & books $1,192 $1,500 $1,236 $1,500 345 Tele. &Communications $634 $1,400 $240 $1,400 353 Technology funds $17,845 $40,000 $3,028 $40,000 354 Contract Services $1,642 $5,750 $2,886 $5,750 373 Dues & Training $2,666 $6,300 $6,514 $6,300 394 Jury & Witness fees $2,348 $5,750 $2,203 $5,750 396 DUI Court incentives $310 $0 $0 $0 Subtotal $28,378 $65,200 $20,581 $65,200 Total $293,261 $342,583 $294,476 $351,404 PUBLIC WORKS ADNIINISTRATION ACCOUNT # 1000-410 PURPOSE OF THIS DEPARTMENT: Why does this department exist? Public Works Administration supports community growth that sustains and improves the quality of community life through planning, accurate design, and quality construction. To assist others in providing and maintaining proper community infrastructure and facilities. DEPARTMENT PERSONNEL: (.25 FTE) .05 Administrative Coordinator .05 Public Works Director .05 Budget Resource Manager .05 Assessment Coordinator .05 Road & Fleet Superintendent GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. Ensure quality construction of infrastructure meeting minimum standards 2. Maintain current and accurate mapping 3. Provide prompt and effective review of site improvement plans 4. Provide effective city budgeting guidance INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY 16 Public Works Administration budget recommends the replacement of aged computers to continue record management of the infrastructure within the city. Public Works office space adjustment for better reception and customer service. PUBLIC WORKS - ADMINISTRATION FUND: GENERAL 1000-410-430100 Personal Services: EXPENDITURE DETAIL FTE'S ACTUAL BUDGET BUDGET BUDGET FY13/14 FY14/15 FY14/15 FY15/16 0.25 0.25 0.25 0.25 110 Salaries and payroll costs $16,514 $17,604 $16,327 $17,364 112 Severance $0 $0 $0 $800 153 Health Insurance $2,965 $3,263 $2,577 $2,943 155 Retirement $1,219 $1,292 $1,212 $1,287 Subtotal $20,698 $22,159 $20,116 $22,394 Materials & Services: 210 Office Supplies, Computers, Equip, and other Supplies 231 Gas 345 Telephone & Communications 354 Contract Services 373 Dues & Training 521 Central Garage Transfer Subtotal $3,385 $6,500 $3,941 $7,500 $2,072 $2,500 $1,422 $2,500 $240 $285 $262 $285 $210 $850 $584 $1,850 $1,435 $1,300 $1,523 $1,500 $5,538 $5,928 $5,928 $4,609 $12,879 $17,363 $13,660 $18,244 Total $33,577 $39,522 $33,776 $40,638 FY 2016 BUDGET HIGHLIGHTS Line Item Detail: PUBLIC WORKS 210 Office/Computers & Software - $7,500 Increase is needed to meet the computer replacement schedule and annual software needs. 354 Contract Service - $1,850 Increase needed for minor remodel of Public Works office area. C CITY FACILITIES MAINTENANCE ACCOUNT # 1000-412 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The purpose of the City Facilities Maintenance is to provide safe and clean buildings for employees and citizens to transact municipal business. DEPARTMENT PERSONNEL: (1.45 FTE) City Facilities Maintenance shares personnel costs of 1 Parks Caretaker, and a dedicated Custodial Position. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. Provide essential building and janitorial services for the downtown city offices. 2. Provide specialized services in the areas of HVAC, plumbing, electrical and mechanical systems. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: In addition to maintaining the physical structure and providing janitorial services of the municipality, budget expenditures will also provide a number of other improvements. Improvements include architectural window preservation on the Old Water Department Building, carpet in the police department, awnings on both Public Safety and Parks & Recreation buildings and a remodel at Public Works to accommodate space needs. CITY FACILITIES MAINTENANCE FUND: 1000-412-411230 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 Personal Services: FTE'S 1.4 1.45 1.45 1.45 110 Salaries $56,392 $64,735 $62,253 $67,207 121 Overtime $0 $0 $15 $0 153 Health Insurance $13,430 $15,084 $14,461 $15,550 155 Retirement $4,032 $4,645 $4,516 $4,872 Subtotal $73,853 $84,465 $81,245 $87,629 Maintenance & Operations: 220 Security Improvements $826 $800 $360 $800 224 Janitorial Supplies $4,415 $5,500 $4,397 $6,000 241 Tools (mops, brooms, shovels)& Supplies $1,116 $1,500 $973 $1,500 341 Electricity $46,725 $45,000 $46,509 $47,500 344 Natural Gas $40,902 $35,000 $27,956 $40,000 345 Telephone $165 $250 $265 $250 354 Contract Services $5,935 $8,500 $10,217 $13,500 355 HVAC Maintenance Contract $17,001 $17,300 $14,343 $17,300 361 Elevator Maintenance/fire alarm maint. $4,073 $4,500 $3,269 $4,500 362 Equipment Maintenance $2,130 $5,000 $4,243 $8,000 366 Building Maintenance $33,932 $38,000 $37,159 $20,000 545 County Landfill & recyling $3,124 $3,900 $3,024 $3,500 920 Bldg Imp (PSB carpet, PSB wdws, KPR awnings, PW r( $0 $0 $0 $28,700 Subtotal $160,343 $165,250 $152,715 $191,550 Debt Service: 610 Debt Retirement/HVAC $16,865 $8,175 $8,175 $0 620 Interest $208 $102 $41 $0 Subtotal $17,073 $8,277 $8,216 $0 Total $251,269 $257,992 $242,176 $279,179 10 POLICE DEPARTMENT ACCOUNT # 1000-413 PURPOSE OF THIS DEPARTMENT: Why does this department exist? As members of the community we are committed to excellence for those we serve, ourselves and each other through the shared values of Integrity, Compassion, Loyalty, Professionalism and Honor DEPARTMENT PERSONNEL: 35 sworn officers including one Chief of Police, three Captains, eight Sergeants, three Detectives, two School Resource Officers, 18 Patrol Officers. Our non -sworn staff includes an Animal Warden and a Parking Enforcement Officer, three Records/Crime Analysts, one Evidence Custodian, one Records Management Specialist and two Administrative Assistants. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? The police department strives to inspire a sense of safety in the community through specialized police services including patrol, investigations, school resource officers, special response, and additional programs that support these activities and the overall purpose of community based policing. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: To provide quality law enforcement services to our residents and the many visitors who come to Kalispell through a well -trained, equipped and professional staff. This budget continues our capital replacement plan to provide safe and reliable emergency response vehicles and improves the video and audio in -car recording system which memorializes officer contacts and evidence critical to criminal and civil court actions. We are focused on staffing levels that allow us to be a proactive law enforcement agency rather than reactive. As a proactive agency we are focused on working with the community to find solutions and remedies to community issues. POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET POLICE - ADMINISTRATION FY13/14 FY14/15 FY14/15 FY15/16 Personal Services: FTE's 29 30 30 31 110 Salaries and payroll costs $1,799,201 $1,968,945 $1,980,166 $2,054,055 112 Severance -retirement $16,308 $10,000 $9,528 $35,000 114 Comp time Buyout $10,988 $5,000 $11,743 $4,000 121 Overtime (REG & AET OT) $77,091 $75,000 $79,636 $75,000 123 Special Assignment Overtime $13,163 $25,000 $4,117 $25,000 153 Health Insurance $340,458 $362,940 $350,425 $393,313 155 Retirement $231,965 $256,952 $253,813 $266,975 Subtotal $2,489,173 $2,703,837 $2,689,428 $2,853,342 Maintenance & Operations: 210 Office Supplies $2,953 $3,500 $3,084 $3,500 215 Computer supplies/equipment/maint. $5,236 $5,500 $5,399 $5,500 218 Equipment non -capital $26,204 $20,500 $20,516 $18,500 220 Investigative Supplies $3,947 $4,000 $3,584 $4,000 221 Safety Equipment $5,978 $7,000 $4,680 $7,000 225 Major Case Unit supplies $1,855 $2,000 $1,258 $2,000 226 SRT Support/supplies $3,853 $4,000 $3,911 $5,000 227 Ammo & Supplies $15,596 $19,000 $17,529 $19,000 228 Patrol Car Supplies $13,147 $13,000 $16,542 $13,000 229 Other Supplies $3,564 $3,500 $3,727 $3,500 230 Crime Prevent. Supplies $406 $1,000 $1,741 $1,000 231 Gas $91,658 $95,000 $72,528 $95,000 234 Crisis Negotiations $1,393 $1,500 $0 $2,000 235 Bike Patrol $407 $1,000 $366 $750 237 Reserve Program Supplies $293 $1,500 $531 $1,500 320 Printing $4,404 $5,000 $5,877 $5,000 345 Telephone & Communications $14,277 $15,500 $14,148 $15,500 354 Contract Services $5,864 $6,000 $4,543 $6,000 357 Forensic Analysis/Pathology $5,867 $9,000 $4,842 $9,000 358 Shelter/Animal :Vet. Treatment $348 $3,000 $323 $2,000 363 Office Equip Maintenance $1,555 $2,000 $2,061 $2,000 365 Mandatory maint. & licensing/softwarc $18,600 $12,000 $12,310 $17,500 369 Radio Maintenance $6,961 $2,500 $2,057 $2,500 con't II POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL - CONTINUED ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 373 Dues & Training $31,221 $30,000 $28,448 $30,000 375 Regional Training & Testing (reimbursed) $1,619 $5,000 $8,947 $10,000 380 Training Supplies $847 $2,000 $1,319 $2,000 388 Medical Services' $1,921 $2,500 $1,321 $2,500 392 Prisoners Room & Board/ medical treatment $2,381 $2,500 $2,622 $2,500 521 Central Garage Transfer $85,618 $90,592 $90,592 $80,420 Subtotal $357,975 $369,592 $334,806 $368,170 Capital Outlay: 944 Motorcycles (FY15)13 Police Cars (FY16) RECORDS 420142 Personal Services: FTE's 110 Salaries (2 FTE + 2 1 /2 positions ,gym 3 FTE's) 121 Overtime 153 Health Insurance 155 Retirement Subtotal Subtotal Police & Administration DETECTIVES $117,726 $118,202 $120,269 $121,000 3 3 3 3 $105,501 $104,751 $113,320 $115,309 $993 $7,500 $3,340 $7,500 $21,241 $22,420 $21,543 $22,896 $7,838 $7,189 $8,672 $8,703 $135,573 $141,860 $146,875 $154,409 $3,100,448 $3,333,491 $39291,378 $3,496,921 420141 Personal Services: FTE's 5 5 5 5 110 Salaries $302,026 $341,633 $307,523 $357,372 121 Overtime $12,118 $15,000 $10,621 $15,000 153 Health Insurance $47,032 $61,572 $46,751 $62,325 155 Retirement $41,269 $45,892 $40,369 $47,812 Subtotal $402,446 $464,097 $405,264 $482,509 RESOURCE OFFICERS 420144 Personal Services: FTE's 2 2 2 2 110 Salaries and payroll costs $117,368 $121,605 $116,957 $123,825 153 Health Insurance $20,181 $18,292 $23,293 $27,066 155 Retirement $15,782 $16,337 $14,469 $16,594 Subtotal $153,331 $156,233 $154,719 $167,485 con't 12 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL - CONTINUED ANIMAL CONTROL 420145 Personal Services: FTE's 110 Salaries and payroll costs ($300 OT) 121 Overtime 153 Health Insurance 155 Retirement Subtotal PARKING SERVICES 420147 Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Subtotal ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 1 1 1 1 $47,502 $46,555 $41,219 $39,448 $0 $500 $12 $500 $10,339 $15,264 $8,026 $10,132 $3,353 $3,472 $2,927 $2,976 $61,194 $65,790 $52,194 $53,056 FTE's 2 2 2 2 $79,256 $82,351 $83,522 $87,532 $27,020 $26,616 $26,744 $28,319 $5,756 $6,139 $6,133 $6,600 $112,031 $115,106 $116,399 $122,451 Maintenance & Operations: 210 Supplies, office, computer, printing, misc. 218 Equipment (non -capital) - meters (3rd & Main) 312 postage 354 Contract Services 362 Lot maintenance, auto 365 Snow removal 550 Lot lease payments Subtotal Subtotal Parking Services Operating Transfers: 827 To Drug Fund 2916 828 Transfer to Cops Hiring Grant fund 2918 829 Transfer to Block Grant 2919 Subtotal Total $3,279 $4,000 $1,946 $4,000 $6,638 $0 $0 $0 $110 $0 $93 $0 $1,885 $2,000 $1,858 $2,000 $4,529 $10,000 $8,044 $10,000 $18,106 $17,500 $18,021 $17,500 $1,473 $1,500 $2,221 $1,500 $36,020 $35,000 $32,183 $35,000 $148,051 $1509106 $148,582 $157,451 $55,000 $45,000 $55,976 $57,500 $36,436 $0 $0 $34,562 $3,500 $3,500 $3,500 $3,500 $94,936 $48,500 $59,476 $95,562 $3,960,404 $4,219,218 $4,111,603 $4,4529984 13 FIRE DEPARTMENT ACCOUNT # 1000-416 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The Kalispell Fire Department exists to limit the threat and impact of uncontrolled residential, commercial and industrial fires through education, prevention, and response activities. DEPARTMENT PERSONNEL: Chief, Assistant Chief, and Clerk split (50%) with the Ambulance department. 3 Captains, 3 Lieutenants, 6 Engineers, and 9 Firefighters. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? The Kalispell Fire Department trains and provides community education services to minimize the impact of emergency events within the community. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: Specific efforts in FY2016 for the Kalispell Fire Department include the continuation and tracking of outreach efforts for training and education and commercial pre -plans. In this budget cycle we are beginning our replacement of various aged and non -compatible service delivery equipment specific to search and rescue and extrication. FIRE DEPARTMENT FUND: 1000-416-420400;420470 Personal Services: EXPENDITURE DETAIL FTE'S ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 23.3 23.3 23.3 23.3 110 Salaries (22.5 fte) $1,474,448 $1,509,530 $1,518,094 $1,548,410 110 Salaries -Prevention (.8 fte) $42,484 $44,993 $46,214 $49,802 114 Comp Time Buyout $4,491 $5,000 $5,618 $5,500 115 Out of Rank Pay $9,728 $11,978 $10,210 $10,000 121 Overtime $60,545 $40,000 $73,678 $40,000 153 Health Insurance $274,371 $275,233 $281,773 $293,544 155 Retirement $201,540 $205,937 $209,054 $210,981 Subtotal $2,067,608 $2,092,671 $2,144,641 $2,158,237 Maintenance & Operations: 210 Office Supplies, computer supplies $2,288 $2,700 $923 $2,000 218 Equipment (Non Capital) $14,755 $21,500 $14,948 $35,550 221 Safety Equipment, consumable tools, uniforms $15,834 $15,000 $12,619 $15,000 224 Janitorial Supplies $2,487 $2,500 $2,886 $2,500 231 Gas $14,368 $17,325 $11,607 $17,325 241 Consumable Tools/Uniforms $9,858 $15,000 $10,324 $15,000 320 Printing $198 $700 $75 $200 322 Books/Fire Prevention week materials/codes $368 $I,250 $654 $1,000 345 Telephone & Communications $6,833 $8,500 $5,159 $6,000 354 Contract Services $6,054 $7,500 $5,317 $6,000 362 Equipment Maintenance $5,510 $5,500 $4,607 $5,500 366 Building Maintenance - station 62 $3,790 $5,000 $3,714 $5,000 369 Radio/pager- Equip.& Maintenance $6,283 $6,000 $4,709 $5,000 373 Dues & Training, meetings $4,613 $10,000 $10,108 $10,000 388 Firefighter Physicals $0 $22,500 $19,719 $22,500 521 Central Garage Transfer $26,426 $31,658 $31,659 $32,172 820 Transfer to Ambulance Fund $291,796 $310,000 $310,000 $380,000 Subtotal $411,459 $482,633 $449,028 $560,747 610/620 Debt Retirement: Fire Engine (pd off 8/2015)& Ladder $67,182 $68,002 $67,840 $16,881 940 Capital Equipment - Vehicles $0 $32,000 $32,504 $0 Total $2,546,248 $2,675,306 $2,694,013 $2,735,865 14 PLANNING DEPARTMENT ACCOUNT # 1000-420 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The purpose of the Planning Department is to develop and implement appropriate plans and policies that facilitate short and long term growth needs for the City of Kalispell. DEPARTMENT PERSONNEL: Planning Supervisor (.75), Office Supervisor (5), GIS Coordinator, Senior Planner and a Planner II. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? The Planning Department has several primary documents that are reviewed and updated to guide development and zoning for the City of Kalispell. These documents typically get adopted through extensive public hearing processes. These include, but are not limited to the Kalispell Growth Policy, the Zoning Code and Subdivision Regulations for the City of Kalispell, and the recently adopted Core Area Plan. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: During FY2016, the planning department will continue a planning program for downtown Kalispell. The plan will define probelms faced by property owners and tennants in the downtown area that are holding back deveopment or re-deveopment. Staff will then develop and implement plans to resolve those issues. The department will continue to work toward implementing the Core Area Plan, assisting FCEDA with the relocation of the railroad line and development of the rail industrial park. The Kalispell Growth Policy update, School District 5-west side Kalispell parking issues, and a review of casino language in the zoning ordiance are scheduled to be completed as part of the 2016 efforts. Finally staff will begin the pedestrain and bike facitiles study with recommendations of key routes and connectors to be completed. PLANNING & ZONING FUND: 1000-420-411020 Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Subtotal Maintenance & Operations: 210 Office Supplies/Equip/ Software 231 Gas 331 Publication & Filing Fees, Books, Printing 345 Telephone 354 Contract Services 373 Dues & Training 521 Central Garage Transfer Subtotal EXPENDITURE DETAIL FTE's ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 4.25 4.25 4.25 4.25 252,988 263,106 252,641 272,988 55,762 54,792 49,100 49,726 18,865 19,654 19,041 20,677 327,615 337,552 320,782 343,391 $6,736 $7,000 $3,437 $5,000 $336 $400 $236 $400 $1,292 $2,700 $1,161 $2,000 $927 $900 $804 $750 $0 $1,000 $1,000 $700 $5,457 $4,400 $2,650 $5,000 $1,194 $1,294 $1,307 $713 $15,944 $17,694 $10,595 $14,563 Total $343,559 $355,246 $331,377 $357,954 15 COMMUNITY DEVELOPMENT ACCOUNT # 1000-480 PURPOSE OF THIS DEPARTMENT: Why does this department exist? Community Development works collaboratively with the community to improve the overall quality of place and life for residents and business. DEPARTMENT PERSONNEL: Community Development Manager and Community Development Coordinator. Both of these positions are partially funded through the Westside TIF and Airport TIF. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. Support the economic and physical development of Kalispell 2. Provide quality working, living and recreational environments 3. Promote diverse and affordable housing 4. Support education and employment opportunities 5. Act as liaison to business, tourism, education, community and economic development groups INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The FYI Budget is focused on meeting the Community Development Department's commitment to the community in the areas of economic development loans, Tax Increment Financing District management, Core Area redevelopment, downtown support, collaboration with community groups, sustaining affordable housing efforts, Brownfields Program implementation, and neighborhood support. Community Development FUND: 1000-480-470210 EXPENDITURE DETAIL Personal Services: 110 Salaries & Wages 153 Health Insurance 155 Retirement Subtotal Materials and Services: 210 Office Supplies 211 Grant Administration Expenses/project exp 312 Postage & Printing 334 Montana West Membership 345 Telephone, Communications 354 Contract Services 373 Dues & Training 379 Meetings Subtotal ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 FTE's 1 0.75 0.75 0.75 $54,108 $44,693 $40,823 $45,105 $6,886 $7,636 $5,237 $5,724 $4,029 $3,414 $3,077 $3,586 $65,023 $55,743 $49,137 $54,415 $1,216 $2,000 $1,462 $1,500 $91 $2,000 $293 $0 $522 $2,200 $52 $500 $500 $500 $500 $500 $683 $750 $492 $750 $1,340 $2,000 $1,340 $1,000 $5,700 $3,000 $1,644 $3,000 $125 $500 $459 $500 $10,176 $12,950 $6,242 $7,750 Total $75,200 $68,693 $55,379 $62,165 16 ON BEHALF PAYMENTS FUND: 1001 GENERAL-.400-420140....420400 AEVENUE PROJECTION/EXPENDITURE SUMMARY Beginning Cash CASH: Operating Revenue 336020 INTERGOVERNMENTAL Total Available Expenditure RETIREMENT 155 Police 155 Fire &Ambulance Ending Cash Cash Carry Over estimated ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $0 $0 $0 $0 $1,196,292 $1,300,000 $1,242,177 $1,300,000 $1,196,292 $591,273 $605,019 $1,300,000 $650,000 $650,000 $1,242,177 $620,079 $622,098 $1,300,000 $650,000 $650,000 $1,196,292 $1,300,000 $1,242,177 $1,300,000 $0 $0 $0 $0 PROGRAM DESCRIPTION On -behalf payments are payments made by the State of Montana into the State Retirement Fund on behalf of Police and Firemen. No funds come through the City's bank, nor do we write any checks. Recognition of the benefit is a requirement of GASB 24 (Governmental Accounting Standards Board), The State pays 32.61% (of payroll) for fire and 29.37% for police. 17 SPECIAL REVENUE FUNDS Page Fund Dept PUBLIC SAFETY 1-2 2230 Ambulance $ 1,224,725 3 2956 Fire Grants $ 121,825 4 2957 Hazmat Grant $ 61,078 5-6 2399 Impact Fees $ 495,085 7 291.5 Stonegarden Grant $ 65,749 8 2916 Drug Enforcement Grant $ 92,367 9 2918 CHRP Grant $ 58,250 10-11 291.9 Law Enforcement Grants $ 158,986 12-13 2394 Building Dept. $ 488,011 Total $ 2,766,076 AMBULANCE ACCOUNT # 2230-440 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The Kalispell Ambulance provides Advanced Life Support medical response, treatment and transport of the sick and injured, and public safety education. DEPARTMENT PERSONNEL: Chief, Assistant Chief, and Clerk split (50%) with the Fire department, and 8 Firefighters. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? The goal of the Kalispell Ambulance Department is to provide effective medical response and educate the community on safe living practices. I lev V 011211114 11111,�11M By 0 W.4 Q OR The primary outcome of the FY2016 budget is the continuation of emergency medical response and outreach services. Focus will be on internal and external communication improvements and operational accountability. FUND: 2230-440-420730 BEGINNING CASH 10100 CASH: operating Total Cash Available ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $5,761 $0 $0 $125,888 $5,761 $0 $0 $125,888 REVENUES 342050 Fees for Services $1,041,799 $1,100,000 $1,190,000 $1,150,000 Write - offs, uncollectible Medicare, etc. 46% ($479,228) ($495,000) ($547,457) ($529,000) Net collections $562,571 $605,000 $642,543 $621,000 342070 County EMS Levy $100,049 $100,000 $130,590 $120,000 371010 Interest Earnings/donations $67 $0 $3 $o Transfer from General Fund $291,796 $310,000 $310,000 $380,000 Total $954,483 $1,015,000 $1,083,136 $1,121,000 Total Available $960,244 $1,015,000 $1,083,136 $1,246,888 EXPENSES Ambulance Service $960,244 $1,010,445 $957,248 $1,054,725 Capital $0 $0 $0 $170,000 Total $960,244 $1,010,445 $957,248 $1,224,725 ENDING CASH Operating cash available $0 $4,555 $125,888 $22,162 AMBULANCEFUN D FIND: 2230-440-420730 ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15] FY14/15 FV14/16 Personal Services: FTE's 9.50 9.50 9.50 9.50 110 Salaries & Wages $550,100 $572,610 $560,081 $593,366 112 Severance $45 $0 $0 $0 114 Comp, Time Buyout $2,141 $3,000 $1,547 $3,500 115 Out ol'Rank Pay $578 $1,000 $1,012 $1,000 121 Overtime $26,796 $22,147 $25,881 $25,000 153 Health Insurance $129,591 $135,834 $126,150 $146,576 155 Retirement $72,601 $75,963 $73,758 $78,481 Subtotal $781,852 $810,555 $788,429 $847,922 Materials and Operations 210 Office Supplies/equip/computer $969 $1,000 $1,001 $1,000 218 Equipment - Non -Capital $2,436 $19,500 $634 $4,000 231 Gas $8,973 $7,560 $7,288 $7,560 241 Consumable Tools/uniforms $724 $6,000 $1,953 $4,000 312 Postage & printing $387 $2,000 $921 $1,500 345 Telephone & Communications $854 $700 $1,573 $1,200 354 Paramedic Recertification1contract services $11,197 $11,800 $13,579 $11,800 355 911 Center contribution $31,211 $32,623 $32,623 $33,145 359 Collection Serv./Credit Card Fees/audit fees $1,193 $1,400 $1,397 $1,400 362 Equipment maintenance & radio maint. $1,750 $7,000 $406 $5,000 373 Dues &Training $4,055 $5,000 $2,981 $5,000 388 Exposure Testing/Immun. $15,612 $2,500 $0 $2,500 391 Treatment -Medical Supplies $37,249 $39,300 $42,219 $40,000 510 Property & Liability Ins. $8,973 $7,000 $5,737 $6,000 521 Central Garage Transfer $13,955 $14,735 $14,735 $15,903 522 Administrative Transfer $25,819 $30,340 $30,340 $39,213 528 Information Tech. Transfer $13,037 $11,432 $11,432 $16,482 821 Transfer to fund 2956 Grant Match $0 $0 $0 $11,100 Subtotal $178,394 $199,890 $168,819 $206,803 Capital 940 Ambulance $0 $0 $0 $170,000 Total $960,244 $1,010,445 $957,248 $1,224,725 N GRANTS FUND: 2956-416-420400 PROJECTED REVENUE/EXPENDITURE AND FUND SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 BEGINNING CASH 10100 CASH: operating $0 $0 $0 $2,260 REVENUES 331117 Tow Vehicle $105,820 $0 $0 $0 331120 FYI 5 Fire Prevention Grant/FY 16 AFG Grant $0 $8,113 $0 $99,900 365020 Donations/Roundup for Safety/Am Heart Assoc $4,294 $30,887 $27,147 $8,700 383001 City Share transfer from ambulance $o $0 $0 $11,100 PPA fund 2957 $4,049 $o $0 $0 Total $114,163 $39,000 $27,147 $119,700 Total Available $114,163 $39,000 $27,147 $121,960 EXPENDITURES 420400-218 Equipment (non -capital) $548 $0 $0 $0 221 Safety Equipment - Roundup for Safety $4,437 $6,000 $0 $10,825 420414-940 AFG Grant - (3)Power Cots $0 $8,113 $0 $111,000 420415-940 Heart Monitor/AM Heart Assoc. (fy 14 was tow veh) $109,178 $24,887 $24,887 $0 $114,163 $39,000 $24,887 $121,825 ENDING CASH CASH: operating $0 $0 $2,260 $135 HAZMAT GRANT FUND: 2957-416-420400 19- BEGINNING CASH 10100 CASH: operating REVENUES 334012 Missoula HMEP Grant Reimb. 334021 Hazmat Grant 365020 Donations/Roundup for Safety (moved to fund 2956 371010 Investments PPA fund 2956 Total Total Available ACTUAL BUDGET ACTUAL BUDGET I FY13/14 FY14/15 FY14/15 FY15/16 $50,438 $11,043 $11,043 $17,136 $0 $0 $538 $0 $44,167 $44,167 $44,167 $44,167 $0 $0 $243 $0 $136 $100 $167 $100 ($4,049) $0 $0 $0 $40,254 $44,267 $45,115 $44,267 $90,692 $55,310 $56,158 $61,403 EXPENDITURES 420400-155 Retirement - Regional Hazmat Reimb $0 $2,500 $0 $2,500 218 Equipment (non -capital) (moved to 2956) $641 $0 $0 $0 420410-125 OT - Pass Thru Hazmat $21,533 $19,365 $15,901 $19,365 218 Equipment - Pass Thru Hazmat $50,423 $27,345 $20,443 $33,113 373 Travel - Pass Thru Hazmat $7,052 $6,100 $2,678 $6,100 Total $79,649 $55,310 $39,022 $61,078. ENDING CASH CASH: operating $11,043 $0 $17,136 $325 0 PUBLIC -SAFETY IMPACT FEEI FUND: •• Beginning Cash 10100 Cash: Administration 5% 10172 Cash: Police 10173 Cash: Fire Total Cash Revenue 341072 POLICE (less admin) 341072 5% Admin 341073 FIRE (less admin) 341073 5% Adm in 371010 Interest Revenue -distrubuted to cash ADMfN Interest Revenue -distrUbuted to cash POLICE Interest Revenue -distrubuted to cash FIRE Total Revenue Total Available Expenditure 900 Fire Department (inc debt service, less impact review) Police Department (less impact review) Administrative transfer Admin.- Fire for review Admin-Police for review Total Expenditures Ending Cash 10100 Cash: Administration 5% 10172 Cash: Police 10173 Cash: Fire Total Cash ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $4,346 $8,544 $8,544 $7,119 $47,001 $55,457 $55,457 $59,637 $292,848 $397,435 $397,435 $414,792 $344,195 $461,436 $461,436 $481,548 $8,179 $4,750 $3,536 $4,750 $431 $250 $186 $250 $138,075 $95,000 $50,179 $76,000 $7,267 $5,000 $2,641 $4,000 $0 $25 $248 $100 $277 $250 $644 $400 $1,815 $1,500 $2,258 $2,000 $156,044 $106,775 $59,692 $87,500 $500,239 $568,211 $521,128 $569,048 $35,303 $435,039 $35,080 $435,085 $0 $50,000 $0 $50,000 $3,500 $4,500 $4,500 $10,000 $0 $500 $0 $0 $0 $500 $0 $0 $38,803 $490,539 $39,580 $495,085 $8,544 $8,319 $7,119 $1,469 $55,457 $10,457 $59,637 $14,787 $397,435 $58,896 $414,792 $57,707 $461,436 $77,672 $481,548 $73,963 6 PUBLIC SAFETY IMPACT FEE FUND: 2399 413 420140 Police Department -available funds 354 Impact fee review from adm. 5% Subtotal Police 416 420400 Fire Department -available funds 354 Impact fee review from adm. 5% 610 Principal -Fire Truck 620 Interest - Fire Truck Subtotal Fire 400 410200 522 Administrative charge Subtotal Administration ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $0 $50,000 $0 $50,000 $0 $500 $0 $0 $0 $50,500 $0 $50,000 $0 $400,000 $0 $364,916 $0 $500 $0 $0 $29,250 $30,250 $30,250 $63,000 $6,053 $4,789 $4,830 $7,169 $35,303 $435,539 $35,080 $435,085 $3,500 $4,500 $4,500 $10,000 $3,500 $4,500 $4,500 $10,000 Total $38,803 $490,539 $39,580 $495,085 Impact fees were recently adopted by the City Council. An Impact Fee committee oversees the recommendations for use of these funds. The fire department purchased a portion of a ladder truck with impact fees and pays a portion of related debt with impact fees. Impact fees can be used for capital purchases related to growth. Amounts budgeted are amounts anticipated to be available for fire and police purchases of items approved on their capital improvement plan. Capital purchases must have a 10 year life. HOMELAND SECURITY - STONEGARDEN GRANT FUND: 2915-413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 331112 Homeland Security Grant ($125,266) 10/l/2013-8/3112015 Total Total Available EXPENDITURES 121 Overtime & payroll costs (KPD) 218 Equipment (KPD) 354 Contract Services (WPD, MHP, MFWP, CFPD) amended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $0 $o $0 $o $4,622 $143,016 $78,260 $65,749 $4,622 $143,016 $78,260 $65,749 $4,622 $143,016 $78,260 $65,749 $4,622 $0 $0 $26,434 $46,433 $70,149 $1,304 $34,836 $42,120 $65,749 $0 $0 Total $4,622 $143,016 $78,260 $65,749 ENDING CASH Cash on Hand $0 $o $o $0 PROGRAM DESCRIPTION Operation Stonegarden is a joint operation with the Kalispell and Whitefish Police Departments, the Montana Highway Patrol and the US Border Patrol to deter attempts at illegal activity at the Flathead County Border Corridor. 7 1)"RUG ENFORCEMENT GRANT FUND: 2916-413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 331020 HIDTA Grant 331022 County Drug Grant 365000 Donations, other 383001 General Fund Transfer Total Total Available EXPENDITURES Crime Control 110 Salaries and payroll costs 121 Overtime -grant match 153 Health Insurance 155 Retirement Subtotal Materials and Services: 354 Contract Services 820 Transfer to 2919 - forfeiture funds Subtotal Total ENDING CASH Cash on Hand FTC's amended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $12,427 $22,206 $22,206 $5,468 $7,707 $8,325 $7,727 $8,528 $26,472 $23,260 $24,240 $25,586 $10,976 $0 $2,287 $o $55,000 $55,976 $55,976 $57,500 $100,155 $87,561 $90,230 $91,614 $112,582 $109,767 $112,436 $97,082 $59,647 $62,519 $61,049 $59,252 $6,767 $6,000 $6,000 $7,500 $11,518 $15,264 $15,600 $11,824 $7,751 $8,399 $7,895 $7,949 $85,683 $92,183 $90,544 $86,526 $4,693 $5,200 $5,448 $5,841 $10,976 $10,976 $0 $4,693 $16,176 $16,424 $5,841 $90,376 $108,359 $106,968 $92,367 $22,206 $1,408 $5,468 $4,715 PROGRAM DESCRIPTION The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of illegal drugs and the criminal activity associated with drug use in Flathead County and its incorporated cities. The multi -agency task force concept is intended to provide a well -coordinated county -wide drug enforcement program whose purpose is to attack the drug marketplace at all levels by placing equal importance on the casual user, the addict and the traffickers. i CHRP GRANT -Cops Hiring Recovery Program Grant FUND: 2918-413-420140 BEGINNING CASH 10110 CASH 10130 Cash designated for 4th year REVENUES 331025 COPS HIRING RECOVERY PROGRAM GRANT 383001 General Fund Transfer (25% to fund 4th year) Total Revenue Total Available EXPENDITURES -Crime Control 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Total Expenditures ENDING CASH 10110 CASH 10130 Cash on Hand (designated for 4h year) ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY 15/16 $0 $0 $0 $0 $43,020 $0 $0 $0 $0 $0 $43,688 $33,457 $0 $0 $34,562 $33,457 $0 $o $78,250 $76,477 $0 $0 $78,250 $53,849 $0 $o $37,032 $15,527 $o $o $16,242 $7,101 $0 $o $4,976 $76,477 $o $0 $58,250 $0 $0 $0 $0 $0 $0 $0 $20,000 PROGRAM DESCRIPTION The Police Department applied for and received a grant for the COPS Hiring Recovery Program (CHRP) to hire one police officer. The grant award is to pay the salary and benefits of an entry level police officer for three years with the agreement that the City retain that position for a fourth year. 9 LAW ENFORCEMENT GRANTS FUND: 2919-413-420140 BEGINNING CASH Cash on Hand REVENUES 331023 Bulletproof Vest Partnership 331024 Roundup for Safety grant/other donations 331027 DOJ-Criminal Justice Innovation Grant 331026 Homeland Security Grant Program (Tactical Improvements) 331021 Montana Justice Assistance Grant (Watchguard) 334011 DUI Task Force/Safe Kids Safe Communities 334015 MDOT/Spec. Holiday Enforcement (STEP) (126) New MDOT STEP Equipment Grant 342015 School District Overtime 383001 Transfer from General Total Revenue Total Available Crime Control ENDING CASH Cash on Hand amended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FYI 5/16 $2,742 $3,205 $3,205 $3,822 $3,847 $3,500 $7,752 $3,500 $7,250 $2,500 $4,209 $2,500 $0 $50,442 $0 $0 $0 $50,600 $36,600 $59,600 $9,653 $13,398 $13,398 $10,836 $0 $8,000 $0 $8,000 $35,612 $40,000 $36,080 $40,000 $0 $0 $0 $11,050 $18,959 $20,000 $19,404 $20,000 $3,500 $14,476 $14,476 $3,500 $78,821 $202,916 $131,919 $158,986 $81,563 $206,121 $135,124 $162,808 $78,358 $205,040 $131,302 $158,986 $3,205 $1,081 $3,822 $3,822 PROGRAM DESCRIPTION This budget allows for the purchase of safety equipment through grant funding, including the Bulletproof Vest Partnership and Round -Up for Safety. ME LAW ENFORCEMENT GRANTS FUND: 2919-413-420140 I Personal Services: 110 Salaries and payroll costs 125 Overtime -DUI Task force 126 Overtime -Holiday Reimbursement 127 Overtime -School district Subtotal amended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $3,781 $41,602 $3,720 $4,000 $0 $8,000 $o $8,000 $35,498 $38,800 $31,963 $36,000 $20,350 $20,000 $21,963 $20,000 $59,629 $108,402 $57,646 $68,000 Maintenance & Operations: 218 JAG grant -WatchGuard cameras (2016 MDT Eq Grant) $12,913 $25,562 $23,663 $21,886 220 Other equipment from donations $1,276 $2,500 $3,483 $2,500 221 Bullet Proof Vests $4,540 $43,600 $35,534 $7,000 Subtotal $18,729 $71,662 $62,680 $31,386 Capital Outlay: 940 SRT Camera In Car Camera System - Forfeiture Funds Subtotal Total $0 $14,000 $0 $59,600 $0 $10,976 $10,976 $0 $0 $24,976 $10,976 $59,600 $78,358 $205,040 $131,302 $158,986 11 BUILDING DEPARTMENT ACCOUNT # 2394-420 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The building department serves as the entity that reviews plans and conducts inspections of construction in the city to promote safe and sustainable building efforts for the community. DEPARTMENT PERSONNEL: Planning Director (.25), Office Supervisor (.75), Building Official, and four Building Inspectors. Two inspectors perform fire inspections and are funded 40% by the general fund (fire department). GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? To achieve its purpose the building department conducts reviews and inspections in accordance with the most recently adopted building and related codes. The FY2016 budget will focus on the administration of the most recently adopted code programs, the addition of an electrical inspection program, the adotion of the 2011 National Electric Code, and the implementation of a web -based permit system that will allow contractors to submit building applications on-line. BUILDING DEPARTMENT FUND: 2394-420-420530 PROJECTED REVENUE AND FUND SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY13/14 FYI 4/15 FY14/15 FYI 5/16 BEGINNING CASH 10100 CASH: Operating $368,862 $426,315 $426,315 $417,700 REVENUES 323101 Building permits $293,217 $250,000 $248,131 $250,000 323103 Plumbing permits $19,851 $13,000 $18,110 $15,000 323104 Mechanical permits $29,587 $54,000 $32,507 $24,000 Electircal permits $0 $0 $0 $30,000 323108 Plan Review $75,460 $50,000 $87,403 $60,000 323107 House Moving $40 $100 $0 $0 364030 Misc. $0 $0 $531 $0 371010 Investment Earnings $2,078 $2,000 $3,167 $2,000 Total Revenue $420,233 $369,100 $389,849 $381,000 Total Available $789,095 $795,415 $816,164 $798,700 EXPENDITURES Operating $362,780 $469,577 $398,464 $488,011 Total Expenditures $362,780 $469,577 $398,464 $488,011 ENDING CASH 10100 CASH: Operating $426,315 $325,838 $417,700 $310,689 12 BUILDING DEPARTMENT FUND: 2394-420-420530 ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FYI 4/15 FY15961 4.75 5.20 5.20 5.20 Personal Services: 110 Salaries and payroll costs $232219 $283,870 $244,908 $303,451 121 Overtime $7,274 $3,500 $8,371 $5,000 153 Health Insurance $42,370 $58,264 $41,485 $59,827 155 Retirement $17,259 $20,314 $18,359 $22,001 Total Personal Services $299,122 $365,949 $313,121 $390,279 Maintenance & Operations: 210 Supplies/computer hardware/software/other $4,293 $25,000 $14,817 $20,000 231 Gas & Oil $2,783 $3,000 $2,200 $3,000 320 Postage, printing, Code books $1,307 $1,750 $646 $1,750 323 State Ed Assessments $1,932 $2,500 $1,678 $2,500 345 Telephone & Communications $2,724 $2,500 $2,211 $3,500 353 Auditing (3 year Building audit for state) $0 $3,500 $3,500 $0 354 Contract Services $836 $1,300 $680 $3,300 355 City Works Licensing Fee $0 $0 $0 $13,000 373 Dues & Training $4,603 $4,000 $6,659 $6,000 510 Insurance - liability & property $5,031 $6,000 $4,755 $6,000 521 Central Garage Transfer $1,802 $1,587 $1,587 $1,748 522 Administrative Transfier $10,482 $12,701 $12,701 $13,573 528 Information Technology Transfer $5,710 $4,790 $4,790 $12,361 Total M & 0 $41,503 $68,628 $56,224 $86,732 CAPITAL OUTLAY Web based software package $22,155 $35,000 $29,119 $11,000 TOTAL BUDGET $362,780 $469,577 $398,464 $488,011 13 Page Fund Dept PUBLIC WORKS 14-16 2400 Light Maintenance $ 338,386 17-18 2420 Gas Tax $ 609,661 19-23 2500 Street Maintenance $ 2,588,348 24 2825 MACI Grant $ 375,839 Total $ 3,912,234 LIGHT MAINTENANCE ACCOUNT 4 2400-410 PURPOSE OF THIS DEPARTMENT: Why does this department exist? Light Maintenance funds are utilized by the Traffics Signs and Signals Division to provide visibility that promotes safe and efficient use of street facilities. DEPARTMENT PERSONNEL: (1.25 FTE) .05 Budget Resource Manager .20 Assessment Coordinator I Light Maintenance GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? Achieve lighting standards and promote light replacements with longer lasting and more efficient lighting systems. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY 16 budget presents the continuation of maintaining the light system to provide consistent and reliabl, lighting for vehicular traffic, pedestrians, bicycle travel, and outdoor recreational areas. It also allows for the rehabilitation of six decorative lights in the downtown areas. LIGHT MAINTENANCE FUND: 2400-410-430263 PROJECTED REVENUE AND FUND SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FYI 5/16 BEGINNING CASH 10100 CASH: $152,664 $107,536 $107,536 $73,696 10120 Replacement Account ($10,000/year) $0 $0 $0 $10,000 $152,664 $107,536 $107,536 $83,696 REVENUES 363010 Maintenance Assessments $235,822 $236,000 $267,035 $360,000 -designated for equipment replacement $0 $0 $10,000 $10,000 363040 Penalty & Interest $782 $1,000 $608 $1,000 364030 Misc. $14,282 $0 $7,976 $5,000 381050 Inception of Loan $97,651 $0 $o $0 371010 Interest Earnings $527 $275 $374 $400 $349,064 $237,275 $285,993 $376,400 TOTAL AVAILABLE $501,728 $344,811 $393,529 $460,096 EXPENDITURES Street Lighting (10100) $282,740 $294,373 $287,587 $315,919 Capital Outlay -Replacement (10 120) $100,329 $0 $0 $0 Debt Service $11,123 $22,246 $22,246 $22,467 $394,192 $316,620 $309,833 $338,386 ENDING CASH 10100 CASH: $107,536 $18,191 $73,696 $101,710 10120 Replacement Account ($10,000/year) $0 $10,000 $10,000 $20,000 $107,536 $28,191 $83,696 $121,710 14 LIGHT MAINTENANCE FUND: 2400-410-430263 I Personal Services: 110 Salaries 153 Health Insurance 155 Retirement Subtotal Materials and Services: 244 Lighting Supplies 341 Electricity 360 Repair & Maint Services 510 Liability Insurance & Uninsured Loss 522 Administrative Transfer Subtotal Capital Outlay 940 Machinery & Equipment Subtotal Debt Service: loan repayment 610 Principal -5 year -final pymt 2019 (boom truck) 620 Interest -1.25 %V Total Debt Total ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 FTE'S 1.25 1.25 1.25 1.25 $71,075 $73,796 $74,003 $74,292 $10,337 $11,455 $9,987 $12,693 $5,045 $5,264 $5,297 $5,291 $86,457 $90,515 $89,287 $92,276 $7,542 $15,000 $13,977 $18,000 $157,982 $165,000 $164,332 $169,000 $20,853 $12,000 $8,327 $20,000 $1,467 $1,085 $891 $1,000 $8,440 $10,773 $10,773 $15,643 $196,284 $203,858 $198,300 $223,643 $100,329 $0 $0 $0 $100,329 $0 $0 $0 $10,658 $21,430 $21,430 $21,647 $465 $816 $816 $820 $11,123 $22,246 $22,246 $22,467 $394,192 $316,619 $309,833 $338,386 15 I IN" of vjlfffffilki � �Mw FUND: 2400-410-430263 FY 2016 BUDGET HIGHLIGHTS Line Item Detail: LIGHT MAINTENANCE 244 Lighting Supplies - $18,000 Budget was decreased the past couple years because of declining fund balance. Increasing line item to past year's expenditure to maintain level of service. 341 Electricity - $169,000 $4,000 increase is needed for the 2.6% electrical increase that takes effect on July 1, 2015. 360 Repair & Maint Services - $20,000 Replacing the deteriorated and malfunctioning decorative globe lights at six per year. 16 GAS TAX ACCOUNT # 2420-421 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The city receives annual gas tax revenue allocations based. on population and street and alley mileage to be used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? Provide a right of way infrastructure construction program that includes reconstruction, maintenance and repair of streets, sidewalks, and alleys. The FY 16 budget reflects the continuation of the pavement marking, overlay, chip seal, and sidewalk replacement programs, which promotes safe travel and longevity of the road and pedestrian systems. This year's budget presents a shift in operations from contracting out milling services to performing this activity in-house with rent to own equipment. This should provide for more flexibility for the overlay and patching, a better product, and is more cost effective. GASTAX FUND: 2420-421-430240 BEGINNING CASH 10100 Cash REVENUE 335040 Gas Tax Apportionment 383001 Transfer from Solid Waste for Alley Paving 371010 Interest Total Revenue Total Available Street Department ENDING CASH Cash I ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $422,595 $436,944 $436,944 $352,496 $364,564 $360,000 $364,622 $369,748 $0 $25,000 $25,000 $35,000 $2,209 $2,000 $1,996 $2,000 $366,773 $387,000 $391,618 $406,748 $789,368 $823,944 $828,562 $759,244 $352,424 $540,750 $476,066 $609,661 $436,944 $283,194 $352,496 $149,583 17 GAS TAX FUND: 2420-421-430240 1GM:1490111171I111�� 430240 Materials and Services -Streets 231 Gas & Oil 344 Natural Gas 354 Contract Services -Striping 360 Contract - Snow Remove, Constr. Support, Repair 368 Overlays & Chipseals 452 Gravel 453 Equipment Rental 471 De-Icer/Road Oil 472 Asphalt 473 Crack Sealing Material Total Materials & Services Streets 430234 Sidewalks / Alleys: 956 Sidewalk Construction/ADA Compliance 957 Alley Paving Total Capital ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $36,677 $40,000 $31,510 $43,000 $4,622 $4,000 $3,529 $5,500 $27,215 $1.20,000 $103,919 $136,000 $2,440 $1,500 $1,927 $1,500 $109,882 $200,000 $169,337 $230,661 $1,045 $2,500 $2,898 $3,500 $19,782 $21,750 $10,500 $10,000 $24,368 $40,000 $22,598 $40,000 $49,278 $31,500 $52,405 $40,000 $4,992 $14,500 $12,990 $14,500 $280,301 $475,750 $411,613 $524,661 $38,506 $40,000 $40,341 $50,000 $33,617 $25,000 $24,112 $35,000 $72,123 $65,000 $64,453 $85,000 Total $352,424 $540,750 $476,066 $609,661 FY 2016 BUDGET HIGHLIGHTS Line Item Detail: 354 Contract Services/Striping City Streets - Carryover $16,000, New Appropriations - $120,000 368 Overlay & Chipseals - Carryover $30,661, New Appropriations - $200,000 453 Equipment Rental - $10,000 Includes funds to rent an asphalt roller for three months. The roller is used daily during paving operations and the current roller's engine blew last season. The Street fund includes funds to purchase a new asphalt roller in FY 1.5/16, 956 Sidewalk Replacement & ADA Compliance - $50,000 $25,000 to be used for a matching program to assist homeowners with replacing bad sidewalks and $25,000 to meet ADA requirements. 957 Alley Paving - $35,000 Includes a transfer from Solid Waste to pave approximately 7 alleys. 18 SPECIAL STREET MAINTENANCE ACCOUNT # 2500-421 PURPOSE OF THIS DEPARTMENT: Why does this department exist? To construct and maintain surface transportation, signals, and traffic controls that support economic viability and promotes clean, safe, and drivable travel during all seasons. DEPARTMENT PERSONNEL: (14.25 FTE) .20 Public Works Director .20 Administrative Assistant .25 Senior Civil Engineer (City Engineer) .25 Engineering Tech/GfS/IT Support .15 Budget Resource Manager 10 General Laborer .25 Construction Manager .15 Administrative Coordinator .25 Project Manager (Engineer 11) .50 Road and Fleet Superintendent .20 Assessment Coordinator 8.75 Special Street Maintenance Operators I Special Street Maintenance Supervisor I Traffic Signs and Signals Maintenance Supervisor I Traffic Signs and Signals Maintenance Technical GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. To maintain city streets in a clean, safe and drivable condition during all seasons. 2. To provide the safe and orderly travel through properly designed and maintained signage and markings. The FYI 6 budget reflects the continuation of Street and ROW preventative maintenance and reconstruction, including pavement marking, overlay, chip seal, ADA compliance, and sidewalk replacement programs. Expenditures are being proposed for street maintenance equipment replacement to increase reliability, lower maintenance costs, and enhance cross -season functionality. The Traffic, Signs, and Signal budget provides for the continuation of the compliance with sign standards, maintain painting for curb delineations, and pavement marking. SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 BEGINNING CASH 10100 CASH: Operating 10107 Cash, Designated Equip. Replacement 10108 Cash, Designated S & C Repair/In-Lieu of 10109 Cash, Designated Pavement Replacement Total Cash REVENUE 343012 Public Works Charges 363010 Maintenance Assessments -designated for pavement replacement -designated for equipment replacement 363040 Penalty & Interest 364030 Sale of Misc./Auction 371010 Investment 381050 Inception of Loan Total Revenue Total Available EXPENDITURES Street Departrnent/TSS Capital Equip. Replacement S & C Repair Funds Pavement Replacement Program Total Expenditures ENDING CASH 10100 Cash, OPERATING 10107 Cash, Designated Equip, Replacement 10108 Cash, Designated S & C Repair 10109 Cash, Designated Pavement Replacement Total ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $873,089 $724,028 $724,028 $866,662 $71,799 $239,834 $239,834 $185,927 $38,328 $38,328 $38,328 $37,810 $288,738 $273,372 $273,372 $426,683 $1,271,954 $1,275,562 $1,275,562 $1,517,082 $7,829 $3,000 $7,337 $5'000 $1,425,677 $1,500,000 $1,562,336 $1,700,000 $280,000 $400,000 $400,000 $400,000 $200,000 $200,000 $200,000 $200,000 $5,682 $6,000 $4,800 $6,000 $58,592 $4,000 $3,399 $5,000 $4,540 $6,700 $6,880 $5,000 $46,500 $o $116,195 $0 $2,028,820 $2,119,700 $2,300,947 $2,321,000 $3,300,774 $3,395,262 $3,576,509 $3,838,082 $1,697,881 $1,673,787 $1,558,313 $1,743,498 $31,965 $296,070 $253,907 $270,000 $0 $38,328 $518 $37,810 $295,366 $383,729 $246,689 $537,040 $2,025,212 $2,391,914 $2,059,427 $2,588,348 $724,028 $569,941 $866,662 $844,164 $239,834 $143,764 $185,927 $115,927 $38,328 $0 $37,810 $0 $273,372 $289,643 $426,683 $289,643 $1,275,562 $1,003,348 $1,517,082 $1,249,734 Irt SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 STREET DIVISION Personal Services: FTE!s 12.25 12.25 12.25 12.25 110 Salaries and Payroll Costs $602,522 $636,776 $626,235 $662,559 112 Severance $0 $0 $0 $2,300 121 Overtime $20,280 $25,000 $14,591 $25,000 153 Health Insurance $130,789 $148,088 $124,316 $152,162 155 Retirement $43,588 $45,235 $45,718 $46,905 Subtotal $797,180 $855,099 $810,860 $888,927 Materials and Services: 210 Computer Equipment/Software/,Supplies $3,257 $9,000 $6,669 $9,000 218 Equipment /Safety Equipment & Supplies $6,385 $6,000 $6,042 $6,000 220 Other supplies, Janitorial, Consumable Tools $4,405 $4,100 $3,051 $4,100 231 Gas & Oil $37,130 $42,000 $32,711 $44,000 341 Electric $1,321 $1,450 $2,972 $3,000 345 Telephone $1,479 $1,500 $1,426 $1,500 354 Contract Services $5,836 $15,000 $7,400 $30,000 362 Equipment Maim. Parts & Supplies, includes Radios $18,178 $28,000 $32,314 $32,500 366 Building Maint, $83 $3,000 $282 $3,000 373 Dues & Training $3,233 $5,500 $3,521 $5,500 388 Medical Services/Drug Test $1,743 $1,500 $744 $1,500 510 Property & Liability Insurance $89,804 $23,051 $20,011 $20,500 512 Uninsured Loss -Deductible $3,371 $10,000 $10,399 $10,000 521 Central Garage Transfer $171,740 $176,541 $176,541 $165,366 522 Administrative Transfer $71,524 $79,129 $79,129 $82,703 528 Information Tech, Transfer $14,899 $8,574 $8,574 $12,361 Subtotal $434,388 $414,345 $391,786 $431,030 610/620 Debt Service -Principal & Interest $58,012 $121,028 $100,463 $114,971 W11 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 EXPENDITURE DETAIL -con't. Capital Outlay: 840 MACI Grant Match FYI Yrrails Fund FY16 921 Sand/Cold Mix Storage Shed 940 Machinery & Equipment 941 Dump Trucks - Inception of Loan Subtotal 430244 354 Pavement Maintenance Funds 430245 Replacement Funds: 940 Machinery & Equipment Subtotal 430248 Sidewalk & Curb Repair Funds 354 Contract Services (carryover) Total 430264 TRAFFIC SIGN & SIGNALS Personal Services: 110 Salaries 121 Overtime 153 Health Insurance 155 Retirement Subtotal Maintenance & Operations: 210 Computer Equipment/Software/Supplies 218 Equipment /Safety Equipment & Supplies 220 Other Supplies, Janitorial, Consumable Tools 12110A ACTUAL BUDGET ACTUAL BUDGET FY 13/14 FY14/15 FY14/15 FY15/16 $0 $0 $o $9,982 $0 $0 $o $25,771 $0 $0 $o $0 $158,046 $5,000 $4,795 $0 $158,046 $5,000 $4,795 $35,753 $295,366 $383,729 $246,689 $537,040 $31,965 $296,070 $253,907 $270,000 $31,965 $296,070 $253,907 $270,000 $0 $38,328 $518 $27,828 $1,774,957 $2,113,599 $1,809,018 $2,305,549 2.0 2.0 2.0 2.0 $113,862 $115,213 $115,364 $122,651 $5,249 $9,500 $1,786 $7,500 $14,566 $15,280 $14,362 $16,264 $8,315 $8,119 $8,269 $8,613 $141,993 $148,112 $139,781 $155,028 $1,421 $1,500 $666 $1,500 $7,437 $6,700 $6,845 $6,700 $4,556 $3,500 $3,821 $3,500 21 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240; 430264 I WA w 1413 M K U kel Maintenance & Operations: Cont. 242 Street Signs 243 Traffic Signals 245 Barricade Materials 341 Electricity 345 Tele. & Communications 354 Contract Services 362 Equipment Maintenance Parts, includes Radios 366 Building Maintenance 373 School & Travel 428 Paint Materials 510 Property & Liability Insurance 512 Uninsured Loss -Deductible Property 521 Central Garage Transfer 532 Office Rent Subtotal Total Grand Total - Streets & TSS ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $40,489 $40,000 $43,867 $40,000 $9,148 $19,000 $8,657 $19,000 $4,488 $5,000 $4,879 $5,000 $1,975 $3,500 $1,847 $3,000 $753 $750 $763 $750 $3,166 $10,000 $1,717 $10,000 $2,545 $3,000 $822 $3,000 $1,187 $2,000 $285 $2,000 $4,716 $5,500 $2,852 $5,500 $7,243 $8,000 $10,202 $8,000 $3,170 $2,736 $2,450 $2,500 $0 $2,500 $4,438 $2,500 $8,130 $8,679 $8,679 $8,400 $7,838 $7,838 $7,838 $6,422 $108,262 $130,203 $110,628 $127,772 $250,255 $278,315 $250,409 $282,800 $2,025,212 $2,391,914 $2,059,427 $2,588,348 Is SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 Line Item Detail: Street Division 354 Contract Services - $30,000 Increase of $15,000 needed for street sweepings disposal, 362 Equipment Maintenance Parts/Supplies - $32,500 Increase of $4,500 needed for the annual purchase of the milling teeth for the asphalt zipper that was purchased in FY 14, 430244 Pavement Repairs - S537,040 354 Pavement Maintenance - Carryover $137,040, New Appropriations S400,000 Capital Outlay: 921 Sand/Cold Mix Storage Shed - $25,771 This project replaces the current shed that is showing signs of structural failure, rot and decay. The concrete base is also cracked and has been repaired in the past. The new sand shed will be designed to cover the gravel stockpile, cold mix, and sanding materials. Cost shared between/Street, Water, Sewer, & Storm -Total Project Cost $103,084 430245 Capital Outlay: Replacement Funds - $270,000 940 $15,000 lI'Monroe Snow Plow To be installed on an existing dump truck and will be utilized for the Woodland area snow route. $55,000 Asphalt Roller The roller is used daily during paving season and last year we had to rent a roller after the engine blew in the City's roller. $200,000 Used/Refurbished Grader Replacing the 1985 grader with a newer used or refiarbished model. 23 .AI & CONGESTION GRANT FUND: 2825... STREEI ..... 421 .... FUNCTION .... 430240 BEGINNING CASH CASH: Operating REVENUES 331055 MACI Grant Flush Trk FYI 4, Sweeper & Sander 383012 Transfer (match) from Storm Sewer - carryover Total Revenue TOTAL AVAILABLE EXPENDITURES 940 CAPITAL EQUIPMENT - ENDING CASH CASH: Operating ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 — $83,736 $60,314 $60,314 $60,153 $151,111 $273,422 $0 $273,422 $0 $42,264 $0 $42,264 $151,111 $315,686 $0 $315,686 $234,847 $376,000 $60,314 $375,839 — $174,533 $376,000 $161 $375,839 $60,314 $0 $60,153 $0 The Montana Air and Congestion Initiative (MACI) provides funds for equipment purchases which are utilized to benefit air quality in the State. FY 13/14 An appropriation of$75,000 was budgeted in FY 12/13 for a MACI grant request for a new Flush Truck with a 3,000 gallon tank with an underbody plow, and a sweeper, The City was notified in January 2014, that they were awarded a grant for the flush truck (FYI 3/14), and the truck arrived in November 2014. CARRYOVER to FY 15/16 Ali appropriation of $42,264 was budgeted in FY 14/15 (storm match), and will be carried over to FY 15/16 for a MACI grant request for a Sweeper and a combination sanding/deicing unit. The State's application date for the grant was March 1, 2015, with expected award date of summer ol'2015. Equipment typically arrives 90-270 days after bid award depending on equipment, Total FY 16 estimated cost of Sweeper $220,000; Combo Sander -Deicer unit $35,000. W-11 PARKS IN LIEU FUND: 2210-43 6-46043 0 PROJECTED REVENUE AND FUND SUMMAW! BEGINNING CASH CASH REVENUES 365000 Friends of Lawrence Park Donation 346082 Westview Developers Agreement 346080 Norhtland 371010 Interest Earnings Total Revenue Total Available EXPENDITURES Transfer to Trails - 93 N Bike/Ped Path Park Improvements ENDING CASH Cash Carry over ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $35,977 $9,388 $9,388 $1,271 $5,000 $0 $0 $0 $1,323 $0 $0 $0 $11,400 $0 $0 $0 $161 $0 $64 $6 $17,884 $0 $64 $6 $53,861 $9,388 $9,452 $1,277 $11,673 $9,388 $8,181 $0 $32,800 $0 $0 $1,277 $44,473 $9,388 $8,181 $1,277 $9,388 $0 $1,271 $0 PROGRAM DESCRIPTION The "Parks in Lieu" program mission is to utilize and direct funds received from developers towards contributing to the development and improvement of city parks and trails. 25 PARKS DEPARTMENT FUND: 2215-436-460430 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH: 10100 CASH: operations 10107 Cash designated for Capital Equipment amended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14115 FY15/16 $411,599 $382,400 $382,400 $457,884 $45,405 $60,405 $60,405 $75,405 $533,289 REVENUE• mills 311100 Real Estate Taxes 22A $848400 $860000 $878280 $864,000 311200 Personal Property/Entitlement 312000 Penalty & Interest 381060 Operating transfer- Health Insurance Subtotal Revenue from Taxes 346050 Parks Usage Fees 365015 Kidsports Maintenance 346056 Kidsports usage 346059 Picnic in the Park 346051 Recreation Fees 346053 Scholarships (donation) 346052 Sports Programs 334110 Grant: After School program 334111 Active Comm. FY14; Out of'School Times FYI 365016 Flathead Industries 346054 Community After School Programs 346057 Youth Camps 346030 Pool 346040 Concessions Subtotal Recreation & Pool $30,727 $25,000 $34,972 $35,000 $1,810 $2,000 $3,201 $2,000 1.6 $68,000 $70,000 $70,000 $86,000 $948,937 $957,000 $986,453 $987,000 $16,824 $18,500 $25,045 $19,500 $23,225 $20,000 $23,450 520,000 $0 $1,000 $2,342 $700 $30,499 $36,000 $28,538 $32,000 $6,394 $10,000 $7,193 $8,000 $3,288 $3,000 $1,892 $2,000 $43,635 $42,000 546,175 $44,055 $10,000 $10,000 $10,000 $10,000 5 $4,000 $0 $21,200 $5,000 $0 $0 $o $4,500 $62,259 $59,000 $65,112 $65,160 $149,791 $140,000 $133,261 $132,000 $131,173 $140,000 $140,460 $140,000 $32,910 $34,000 $37,557 $34,000 $513,998 $513,500 $542,225 $516,915 371010 Investments & donations $3,373 $1,500 $3,430 $2,000 346055 lee Rink Utilities Reimbursement $23,409 $21,000 $24,770 $25,000 Total $1,489,717 $1,493,000 $1,556,878 $1,530,915 Total Resources Available $1,946,721 $1,935,805 $1,999,683 $2,064,204 EXPENDITURE S: Parks $620,390 $655,422 $595,911 $695,428 Athletic Complex $188,206 $195,553 $171,078 $195,377 Recreation $180,331 $181,143 $189,423 $169,449 Youth Camps $245,297 $258,839 5243,745 $266,256 Pool $268,894 $305,779 $266,237 $315,325 Total $1,503,116 $1,596,734 $1,466,394 $1,641,834 ENDING CASH: Cash Designated for Capital $60,405 $75,405 $75,405 $49,905 Cash Carry Over $382,400 $263,666 $457,884 $372,465 25.4% 16.5% 31 .2% 22.7% wil PARKS ACCOUNT # 2215-436 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The purpose of the Kalispell Parks Department is to actively encourage, provide, promote and protect quality leisure opportunities, facilities and environments that are essential for the enhancement of the lives of our citizens. DEPARTMENT PERSONNEL: (5.55 FTE) Parks shares personnel costs of Parks and Recreation Director, Parks Superintendent, Parks Foreman, Administrative Specialist and four Parks Caretakers. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. Maintain 292 acres of parks and open spaces according to our Parks Master Plan. 2. Continue our beautification programs within parks and streetscape. Improve playability of fields and playgrounds. 3. Purchase Phase III of the Lawrence Park playground. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: This fiscal year, the Parks Department budget will focus on preserving and refining Kalispell's park system. Projects will include the installation of Phase 11 and purchase of Phase III playground equipment for Lawrence Park. Staff will focus on fostering existing partnerships with Friends of Lawrence Park, Paws to Play, and the Kalispell Boulder Project, while seeking out new partnerships and volunteers as a means and source to achieve improvements in parks and greenspaces. PARKS DEPARTMENT FUND: 2215-436-460430 10.14 a of IN 11 V Personal Services: FTE's 110 Salaries and payroll costs III Salaries - seasonal 112 Severance 121 Overtime: Call outs 153 Health Insurance 155 Retirement Subtotal Maintenance & Operations: 210 Office Supplies, equip./computers 224 Janitorial Supplies (All Parks) 229 Other Supplies (fertilizer, weed spray, seed, paint) 231 Gas 241 Tools / Small Equipment /Safety equip 320 Printing (Into brochures), advertising (legal notices) 341 Electricity 343 Ice Rink Utilities (Reimbursed -see revenue) 344 Natural Gas 345 Telephone & Communications 351 Sports Court Rehabilitation 354 Contract Services/Tennis Agreement 355 Contract Services -Trail Maint/Flathead Ind. 356 Consultants 357 Active Communities Expense 362 Equipment / Building Maintenance 364 Landscape Materials, Perrenials & Rose Garden 367 Vandalism Repairs 373 Dues & Training 388 Medical services: Drug Testing 395 Equipment Rental 420 Metal /Wood Products -Fencing, picnic tables 440 Irrigation Supplies 452 Gravel, top soil, sand & compost 521 Central Garage Transfer 610 Principal /Board of Investments -Bucket Truck 25%/mower 620 Interest /Board of Investments - mower Subtotal Capital Outlay: 9xx FVCC Tennis Interlocal Agreement 9xx Capital Outlay: Phase III Lawrence Park playground Total ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 .55 5.55 5.55 5.55 5.55 $272,214 $293,884 $289,160 $314,562 $60,242 $62,696 $55,149 $61,727 $28,418 $0 $o $0 $45 $750 $70 $500 $57,069 $65,610 $58,660 $69,412 523,737 $25,784 524,962 $27,488 $441,726 5448,725 $428,001 $473,689 $580 $1,700 $650 $1,000 $3,968 $4,100 $3,385 $4,100 $3,765 $5,000 $3,703 $4,000 $18,509 $17,000 $15,952 $18,000 $679 $4,000 $2,406 $2,500 $276 $500 $0 $400 $16,141 $15,700 $12,913 $16,000 $20,149 $21,000 $25,473 $25,000 $3,069 $3,000 $1,873 $3,000 $2,269 $2,500 $1,756 $2,800 $o $2,000 $0 $2,000 $766 $2,000 $0 $2,000 $4,942 $10,000 $6,740 $9,000 $1,000 $700 $0 $500 $586 $3,000 $538 $2,680 $11,906 $8,000 $2,930 $4,000 $3,103 $5,400 $3,612 $4,000 $3,744 $4,500 $2,997 $4,000 $3,856 $6,000 $5,809 $6,000 $518 $700 $235 $600 $o $200 $o $o $570 $3,000 $1,432 $3,000 $7,655 $8,500 $6,075 $7,500 $724 $3,000 $1,385 $1,700 $43,286 $45,351 $45,351 $39,673 $10,214 $10,377 $10,330 $10,437 $489 $469 $365 $349 $162,764 $187,697 $155,910 $174,239 $o $7,000 $0 $7,000 $15,900 $12,000 $12,000 $40,500 $620,390 $655,422 $595,911 $695,428 M ATHLETIC COMPLEX ACCOUNT # 2215-436 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The Kalispell Youth Athletic Complex is a public/private partnership that was created between the City of Kalispell and the current youth athletic programs at the site. This site is composed of 30 athletic fields; hosting baseball, softball, football, soccer, cross country and lacrosse. DEPARTMENT PERSONNEL: (1. 15 FTE) KYAC shares personnel costs of Parks Superintendent, Parks Foreman and a Parks Caretaker. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? Maintain 138 acres of sports fields, 3 parks (pocket, Spring Prairie, Memorial) a running course and green spaces in a mode that supports the agreement between KYAC and the City. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: This fiscal year, the KYAC budget focuses on meeting the requirements of the 5 sports organizations and maintaining the quality of the fields to promote participation. Maintenance efforts for FY 15/16 will continue to work on irrigation efficiencies. We will continue working with Kidsports to improve the facilities under the terms of the Memorandum of Understanding. AXTHLETIC COMPLEX FUND: 2215-436-460440 10114 W 01121 i T�f Personal Services: 110 Salaries and payroll costs III Seasonal Salaries 153 Health Insurance 155 Retirement Subtotal Maintenance & Operations: 221 Safety Equipment (ear plugs, masks, glasses etc) 229 Other Supplies (fertilizer, weed spray, seed, paint) 231 Gas 241 Consumable Tools (weedeaters) 341 Electricity 345 Telephone & Communications 354 Contract Services - pump & pest management 362 Equipment Maintenance 364 Landscape, Flowers & gardens 367 Vandalism Repairs 373 Dues & Training 395 Rental Equipment 420 Metal /Wood Products/Fencing 440 Irrigation 452 Gravel/Sand 610/620 Debt Service - Mower Subtotal Capital Outlay: 940 Equipment Total FTE's ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 1.15 1.15 1.15 1.15 $56,305 $60,382 $59,237 $62,551 $44,082 $47,184 $40,921 $49,778 $14,360 $18,382 $12,732 $19,032 $6,213 $6,168 $6,401 $6,472 $120,959 $132,117 $119,291 $137,833 $675 $500 $0 $350 $9,068 $17,500 $12,254 $14,500 $9,977 $9,700 $10,514 $10,200 $947 $2,000 $1,612 $1,500 $6,563 $8,200 $8,019 $7,700 $136 $200 $133 $175 $693 $1,000 $0 $1,000 $268 $700 $209 $600 $20,061 $400 $27 $400 $0 $500 $198 $500 $211 $500 $310 $300 $0 $150 $142 $150 $o $400 $0 $300 $3,313 $4,100 $3,465 $4,000 $696 $2,700 $126 $1,000 $14,640 $14,886 $14,778 $14,869 $67,247 $63,436 $51,787 $57,544 $0 $0 $0 $o $188,206 $195,553 $171,078 $195,377 28 RECREATION/SPORTS ACCOUNT # 2215-436 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The purpose of the Recreation Department is to provide affordable recreational opportunities to encourage educational opportunities and promote healthy life styles. DEPARTMENT PERSONNEL: (1,6 FTE) Recreation shares personnel costs of the Parks and Recreation Director, a Recreation Programmer and one dedicated Recreation Superintendent. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. Provide free recreational activities such as: Picnic in the Park, Santa's Calling and Punt, Pass and Kick. 2. Provide year round sports activies for our youth to assist with skills, physcial activity and a fun atmosphere. 3. Provide year round recreation opportunities such as: cheerleading camps, Valentines Dance and dance lessons. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The Recreation FY2016 budget focuses on maintaining and developing recreational programming and youth sports such as: Picnic in the Park, Doggie Dayz, Valentines Dance Santa's Calling, Valentines Dance, Little Dribblers and Squirts Basketball, Runnin Rascals Football, and Indoor and Outdoor Soccer. inx-jul.JCREATION/SPORTS & SPECIAL EVENTS FUND: 2215-436-460431 ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 Personal Services: FTFs 1.6 1.6 1.6 1.6 110 Salaries and payroll costs $88,401 $92,455 $93,214 $76,816 Ill Seasonal Salaries $13,420 $II,593 $11,621 $8,244 112 Severance $3,552 $0 $11,904 $15,000 153 Health Insurance $22,531 $22,961 $22,530 $23,280 155 Retirement $6,675 $7,719 $7,957 $6,373 Subtotal $134,578 $134,728 $147,226 $129,713 Maintenance & Operations: 218 Donated Items $3,765 $1,500 $0 $0 229 Other Supplies $10,456 $11,465 $9,245 $8,264 231 Gas $91 $750 $669 $500 320 Printing & Advertising $7,909 $10,500 $9,643 $10,500 345 Telephone & Communications $549 $240 $240 $240 354 Contract Services $20,504 $20,360 $20,553 $18,632 355 On Line Registration $661 $0 $330 $0 357 Music Franchise Fees $973 $1,000 $994 $1,000 373 Dues & Training $845 $600 $523 $600 Subtotal $45,753 $46,415 $42,197 $39,736 Total $180,331 $181,143 $189,423 $169,449 w YOUTH CAMPS ACCOUNT # 2215-436 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The purpose of the Youth programs is to offer children a safe, supervised, active environment when school is not in session. DEPARTMENT PERSONNEL: (1.5 FIFE) Youth Camps shares personnel costs of a Recreation Programmer (with Recreation budget) and one dedicated Recreation Programmer. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. To provide affordable out of school programs for parents. 2. To provide an enriching and positive atmosphere. 3. To provide appropriate activities that develop cognitive, social, physical and emotional outcomes. 4. To contine to partner with School District #5 to provide healthy snacks and/or meals to meet participants nutritional needs. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The Youth Camp FY 2015/16 budget focuses on meeting the federally and state mandated daycare standards for adult to child ratio to ensure safety and quality staffing, while providing a variety of stimulating field trips and physical and cultural activities to promote emotional and physical growth of our YOUTH CAMPS FUND: 2215-436-460448 Personal Services: 1 *14 a 010113 FTFs mended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 1.5 1.5 1.5 1.5 110 Salaries and payroll costs $67,415 $70,515 $67,259 $61,207 III Salaries -seasonal $129,894 $119,950 $132,364 $126,562 121 Overtime $587 $500 $186 $300 153 Health Insurance $16,119 $21,435 $12,463 $24,363 155 Retirement $4,866 $7,089 $4,909 $6,443 Subtotal $218,880 $219,489 $217,181 $218,876 Maintenance & Operations: 224 Janitorial supplies (Daycamp facility) $0 $600 $72 $400 229 Other Supplies $3,769 $3,800 $3,615 $3,800 231 Gas $0 $750 $0 $500 320 Printing & Advertising $190 $150 $98 $150 345 Telephone & Comm. $401 $350 $418 $620 354 Contracted Services $13,084 $18,700 $13,655 $16,710 355 After School program expenses $4,533 $5,000 $2,280 $800 356 Bank Fees/Credit Card Charges $3,939 $3,200 $3,722 $3,900 357 Out of School Times Program Grant $0 $6,200 $2,368 $20,000 373 Dues & Training $501 $600 $336 $500 Subtotal $26,417 $39,350 $26,564 $47,380 Total $245,297 $258,839 $243,745 $266,256 w AQUATICS FACILITY ACCOUNT 9 2215-437 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The purpose of the aquatics facility is to provide our community a safe, relaxing waterpark for skill developing programs and exercise for the citizens of Kalispell. DEPARTMENT PERSONNEL: Seasonal Labor GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. To provide an affordable recreational opportunity for our community. 2. To provide safe and fun aquatic programs. 3. Offer a healthy lifestyle alternative. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: To support and benefit the general operation and activities of the aquatic facility for FY 2015/16 and address required maintenance of lap pool painting. AQUATICS FACILITY FUND: 2215-437-460445 1 *.14 U of I Of '1 Personal Services: III Seasonal Salaries 121 Overtime 155 Retirement Subtotal Maintenance & Operations: 210 Office Supplies/priming/equip 224 Janitorial Supplies, safety equipment 226 Chlorine & Chemicals 228 Concession stand 229 Other Supplies, consumable tools, 341 Electricity 344 Natural Gas 345 Security Cameras / Telephones/Internet 354 Licenses & Fees 362 EquipmentfBuilding Maintenance lap pool paint $23,500-f-89( 380 Training Materials Subtotal ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $177,134 $199,979 $168,139 $190,325 $1,168 $1,200 $49 $500 $1,144 $1,500 $1,150 $1,500 $179,445 $202,679 $169,338 $192,325 $296 $600 S446 $400 $1,560 $3,000 $1,822 $2,000 $16,387 $27,700 $27,211 $23,000 $20,434 $19,000 $20,389 $20,000 $4,191 $5,500 $3,158 $5,000 $8,829 $10,000 $8,565 $10,000 $21,395 $25,000 $23,142 $25,000 $1,607 $1,500 $1,762 $1,500 $1,149 $1,300 $911 $1,300 $12,631 $8,700 $8,428 $34,000 $970 $800 $1,065 $800 $89,449 $103,100 $96,899 $123,000 Total Pool Budget $268,894 $305,779 $266,237 $315,325 31 FORESTRY ACCOUNT # 2600-436 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The purpose of Kalispell's Urban Forestry is to administer, maintain, protect and expand the City's urban landscape on public properties for Kalispell's residents and businesses so that economic, environmental, safety and aesthetic benefits are maximized. DEPARTMENT PERSONNEL: (1.80 FTE) Forestry shares personnel costs of Parks and Recreation Director, Parks Superintendent, Parks Foreman, Administrative Specialist, Assessment Coordinator and 5 Park Caretakers. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? Maintain over 7950 trees in public right-of-ways by providing pruning, planting and removal tree services. Provide education on the importance and benefits of trees in the community through events such as Arbor Day. Increase partnerships that benefit urban forestry. Continue inventorying trees not yet inventoried, as well as continually updating current tree inventory as work is completed. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: Forestry crew will remove approximately 40 dead elm trees and replace a 1987 chip truck. Contract services will be sought for the removal of approximately 25 dead elm trees and the removal of approximately 150 stumps. Staff will apply for a program development grant from the Department of Natural Resource and Conservation (DNRC) to help fund a consultant to write an Urban Forest Management Plan and for additional elm removals. Staff are also anticipating the completion and approval of a revised tree ordinance that will include the launch of a 50/50 tree cost share planting program between city and adjacent landowners. FORESTRY FUND: 2600-436-460433; 460435 amended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 2600 FORESTRY OPERATIONS BEGINNING CASH 10100 CASH $79,259 $89,396 $89,396 $143,826 REVENUES 331125 USDA FS GRANT - CFDA # 10.664 $0 $14,000 $8,100 $2,900 334121 Arbor Day Grant/ forestry charges $750 $5,750 $5,750 $750 334125 Forestry Program Dev $2,000 $0 $0 $10,000 363010 Assessments $209,125 $206,000 $211,169 $210,000 363040 P. & 1. on Assessments $707 $1,000 $522 $500 364030 Misc Revenue/Insurance Reinnb $0 $0 $8,335 $0 365010 Paper to Trees/Other Misc. $492 $600 $5,056 $450 381050 Inception Lease (chip truck) $0 $0 $0 $45,000 371010 Investment Earnings $698 $500 $1,217 $1,000 Total Revenue from operations $213,772 $227,850 $240,149 $270,600 Total Available $293,031 $317,246 $329,545 $414,426 EXPENDITURES Urban Forestry operations $203,635 $210,369 $185,719 $291,679 ENDING CASH CASH $89,396 $106,877 $143,826 $122,747 2601 DEVELOPER'S TREES BEGINNING CASH 10100 CASH $91,030 $92,282 $92,282 $94,052 REVENUES 346080 Developer charges $8,812 $0 $4,130 $0 Total available $99,842 $92,282 $96,412 $94,052 EXPENDITURES Contract Services - Trees & 5% admin $7,560 $92,282 $2,360 $94,052 ENDING CASH Cash caiTy over $92,282 $o $94,052 $0 32 E S T R Y FUND: 2600-436-460433; 460435 460433 Personal Services: 110 Salaries and payroll costs Seasonal 112 Severance 121 Overtime 153 Health Insurance 155 Retirement Subtotal Maintenance & Operations: 229 Office supplies /Other Supplies 231 Gas 241 Tools / Small Equipment /Safety equip 354 Conti -act Services 357 FORESTRY Grant 358 Dutch Elm/EAB Disease 362 Equipment Maintenance/equip rental 364 Trees 373 Dues & Training 510 Liability & Property Insurance 522 Administrative Transfer 528 Information Technology Transfer 521 Central Garage Transfer 610/620 Principal & Interest (bucket truck & stumper) Subtotal Capital Outlay: 940 Chipper FYI 3/Used Chip Truck FY16 Total 2601 460435 Developer trees - Contract Services 354 Contract Services Contract services amended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 FTFs 2.85 1.80 1.80 1.80 $122,028 $95,648 $92,794 $101,667 $0 $8,013 $5,757 $7,658 $3,552 $0 $0 $0 $13 $300 $0 $300 $27,807 $21,118 $18,808 $22,404 $8,869 $6,940 $7,203 $7,431 $162,271 $132,019 $124,562 $139,460 $190 $550 $138 $200 $1,595 $2,500 $1,308 $1,500 $518 $2,000 $1,178 $1,500 $6,512 $26,500 $20,000 $45,000 $2,000 $0 $0 $10,000 $1,099 $2,500 $1,442 $6,750 $511 $650 $497 $700 $260 $12,500 $6,283 $4,000 $633 $800 $357 $1,000 $3,344 $2,344 $1,924 $2,500 $8,389 $9,403 $9,403 $8,624 $1,825 $2,858 $2,858 $4,120 $6,015 $7,264 $7,264 $7,325 $8,473 $8,481 $8,505 $14,000 $41,364 $78,350 $61,157 $107,219 $0 $0 $0 $45,000 $203,635 $210,369 $185,719 $291,679 $7,560 $92,282 $2,360 $94,052 $7,560 $92,282 $2,360 $94,052 9191 TRAILS ACCOUNT # 2975-436 PURPOSE OF THIS DEPARTMENT: Why does this deparment exist? The purpose of the trails program is to encourage the implementation of bicycle and pedestrian trail projects both private and public throughout the community. Focusing on safety, connectivity and creating a comprehensive, integrated, connected network of trails in Kalispell. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? • Enhance bicycle and pedestrian opportunities through productive design development and construction of trails. • Increase awareness to alternate transportation opportunities in the community. • Encourage city connectivity of trails with MDOT, Flathead County and non profits. • Maintain consistent bicycle and pedestrian friendly design and maintenance standards. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY2016 trails budget supports a community comprehensive trails program within our community. The citizens can expect to realize the following benefits: "Healthy Communities" by creating places where children and adults can live active lives, "Air Quality" by reducing congestion along roadways and improve traffic flow, "Improved Safety" by encouraging safe bicycle and pedestrian behavior, and "Improved Access" with access to jobs, education, shopping, healthcare, recreation and other destinations. FUND: 2975-436-460457 BEGINNING CASH Cash: 010100 REVENUES 331165 Three Mile Bike/Ped path Grant 331159 RTP - Federal Grant 383001 City Share transfer from Streets - Sidewalk Repair Funds(] 383001 City Share transfer from Parks In Lieu(I 5) Total Revenue Total Available EXPENDITURES 951 Three Mile Bike/Ped path Total Expenditures ENDING CASH Cash: 010100 ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $0 $0 $0 $7,678 $140,558 $112,784 $3,247 $0 $11,819 $0 $0 $0 $0 $0 $0 $9,982 $11,673 $15,136 $8,181 $0 $164,050 $127,920 $11,428 $9,982 $164,050 $127,920 $11,428 $17,660 $164,050 $127,920 $3,750 $11,000 $164,050 $127,920 $3,750 $11,000 $0 $0 $7,678 $6,660 34 SPECIAL R1,EVENU FUNDS Page Fund Dept COMMUNITY DEVELOPMENT 35 2880 CD Revolving Loan $ 102,710 36 2881 CD Revolving Loan #2 $ 151,000 37-38 2886 CD Miscellaneous $ 420,795 39 2887 Rural Development Revolving Loan $ 172,075 40 2888 Rural Development Revolving Loan $ 120,250 41 2955 EPA BrownRelds Revolving Loan $ 810,713 $ 1,777,543 COMMUNITY DEVELOPMENT -REVOLVING FUND FUND: 2880-480-470210 BEGINNING CASH 10100 Cash, Operating 10162 Cash, Reserve for investment (S&C) REVENUES PPD ADJ - 2881 FYI 4/2887-2888 FYI 5 345010 Application/Origination Fee 373020 Loan Proceeds/Principal 373010 Loan Proceeds/ -Interest 371010 Interest Earnings (inc S&C interest) Total Revenue Total Available EXPENDITURES 353 Auditing 354 Contract Services 711 Redevelopment Total Expenditures ENDING CASH ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $347,434 $286,075 $286,075 $138,485 $27,649 $36,922 $36,922 $37,242 $375,083 $322,997 $322,997 $175,727 ($85,380) $0 ($151,706) $0 $0 $0 $200 $0 $52,633 $35,220 $23,790 $20,126 $11,555 $8,143 $5,519 $5,224 $2,937 $1,500 $3,398 $1,500 ($18,255) $44,863 ($118,799) $26,850 $356,828 $367,860 $204,198 $202,577 $2,370 $1,370 $1,370 $1,370 $0 $0 $0 $1,340 $31,461 $350,000 $27,101 $100,000 $33,831 $351,370 $28,471 $102,710 10100 Cash, Operating $286,075 ($20,432) $138,485 $62,625 10162 Cash, Reserve for investment $36,922 $36,922 $37,242 $37,242 Total Cash $322,997 $16,490 $175,727 $99,867 PROGRAM DESCRIPTION This is a fund established in 2005 that consolidates "all" of the various loan types the Department has in existence or will be starting. Each type of loan activity has its own line item number and can be easily identified for the audit or monitoring, $175,727 $99,867 9k, COMMUNITY DEVELOPMENT -REVOLVING FUND #2 FUND: 2881-480-470210 I P'ROJECTED REVENUE AND FUND SUMMARV BEGINNING CASH 10100 Cash, Operating REVENUES PPD ADJ - CID LOAN REV 2880 373020 Loan Proceeds/Principal 373010 Loan Proceeds/ -Interest 371010 Interest Earnings Total Revenue Total Available EXPENDITURES 353 Auditing 711 Redevelopment Total Expenditures ENDING CASH 10100 Cash, Operating Total Cash ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $0 $111,417 $111,417 $138,794 $0 $111,417 $111,417 $138,794 $85,380 $13,020 $12,480 $537 $0 $14,710 $12,790 $250 $0 $14,956 $12,544 $877 $0 $15,527 $11,973 $500 $111,417 $27,750 $28,377 $28,000 $111,417 $139,167 $139,794 $166,794 $o $o $1,000 $100,000 $1,000 $0 $1,000 $150,000 $0 $101,000 $1,000 $151,000 $111,417 $38,167 $138,794 $15,794 $111,417 $38,167 $138,794 $15,794 36 Vommunity Development - Miscellaneous FUND: 2886-480-470210 BEGINNING CASH 10100 CASH: operating REVENUES 331018 CDBG Program -Senior Center CFDA# 14,228 371010 Interest[Mise, 373070 Principal payments (Big Sky Manor) 373010 Interest from Loans (Big Sky Manor) 331170 Historic Preservation Grant Reimburse from Old School TIFs Loan from General Fund (Old School Station) Total Revenue Total Available EXPENDITURES M&O Redevelopment/Grants Total Expenditures ENDING CASH 10100 CASH amended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY 14/15 FY15/16 $248,208 $260,828 $260,828 $626,236 $0 $30,000 $29,613 $30,000 $1,935 $800 $2,071 $1,300 $7,383 $7,601 $7,761 $8,024 $2,437 $2,219 $2,060 $1,798 $865 $0 $0 $0 $0 $0 $327,649 $70,000 $0 $1,300,000 $1,300,000 $0 $12,620 $1,340,620 $1,669,154 $111,122 $260,828 $1,601,448 $1,929,982 $737,358 $o $61,933 $45,281 $70,795 $0 $1,500,000 $1,258,465 $350,000 $0 $1,561,933 $1,303,746 $420,795 $260,828 $39,515 $626,236 $316,563 37 Community Development - Miscellaneous FUND: 2886-480-4702 10 Materials and Services: 210 Office Supplies 211 Grant Administration Expenses/project exp 353 Auditing 355 CDBG Senior Center 373 Dues & Training 379 Meetings 396 Studies/Surveys & marketing 522 Administrative Transfers 528 Information Tech. Transfers 532 Office Rent new bldg Total Materials & Services Redevelopment: 790 Redevelopment Activity 795 Old School Lot Purchase FY 15/Assessment Payments FYI 6 Total Grants & Housing amended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $0 $900 $0 $0 $0 $0 $0 $2,000 $0 $0 $0 $1,500 $0 $30,000 $29,613 $30,000 $o $0 $0 $2,000 $0 $0 $0 $1,000 $0 $25,000 $9,635 $25,000 $o $2,000 $2,000 $4,000 $0 $2,858 $2,858 $4,120 $0 $1,175 $1,175 $1,175 $0 $61,933 $45,281 $70,795 $o $200,000 $0 $150,000 $1,300,000 $1,258,465 $200,000 $0 $1,500,000 $1,258,465 $350,000 GRAND TOTALS $0 $1,561,933 $1,303,746 $420,795 W RURAL DEVELOPMENT LOAN REVOLVING #61-01 FUND: 2887-480-470210 PROJECTED REVENUE AND FUND SUMMAR41131 ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 BEGINNING CASH 10100 CASH: operating $41,285 $73,907 $73,907 $193,657 10140 CASH: loan loss reserve $24,243 $22,009 $22,009 $22,981 Total Cash $65,528 $95,916 $95,916 $216,638 REVENUES PPA - fin 2880 matching loans $0 $0 $79,161 $o 345010 Application/Origination Fees $7 $500 $o $500 373010 Loan Interest $19,701 $19,361 $22,192 $20,366 371010 Other Interest $993 $400 $451 $400 373030 Principal $31,761 $32,756 $41,002 $41,662 Total Revenue $52,462 $53,017 $142,806 $62,928 Amount Available $117,990 $148,933 $238,722 $279,566 EXPENDITURES Redevelopment Activity $0 $75,000 $10 $150,000 Principal $17,384 $18,000 $17,912 $18,092 Interest $4,690 $5,000 $4,162 $3,983 Total Expenditure $22,074 $98,000 $22,084 $172,075 ENDING CASH 10100 CASH: operating $73,907 S25,633 $193,657 $82,191 10140 CASH: loan loss reserve (6% o/s loans principal) $22,009 $25,300 $22,981 $25,300 $95,916 $50,933 $216,638 $107,491 PROGRAM DESCRIPTION The purpose of the Revolving Loan Fund (RLF) is to provide gap financing or business retention, expansion or start-up with the focus on job creation, Funding Sources for the RLF come from possible CDBG Economic Development Grants, TIF, Rural Development Intermediary relending Program (IRP) funds and the Community Development Revolving Loan Fund, The department was successful in writing a Rural Development (RD) grant application for $520,000 from the RD Intermediary Relending, Program (IRP) on 10/12/04. $216,638 $107,491 39 R URAL DEVELOPMENT LOAN REVOLVING #61-03 FUND: 2888-480-470210 BEGINNING CASH 10100 CASH: operating 10140 CASH: loan loss reserve Total Cash REVENUES PPA - fm 2880 matching loans 345010 Application/Origination Fees 373010 Loan Interest 371010 Other Interest 373030 Principal Total Revenue Amount Available EXPENDITURES 354 Contract Services 610 Principal & Interest Repayment to IRP 750 Redevelopment Activity Total Expenditures ENDING CASH 10100 CASH: operating 10140 CASH: loan loss reserve (6% of o/s prin of loans) ACTUAL BUDGET ACTUAL BUDGET -FY13/14 FY14/15 FY14/15 FY 15/16 $160,412 $94,214 $94,214 $179,998 $6,994 $10,845 $10,845 $10,137 $167,406 $105,059 $105,059 $190,135 $0 $0 $72,546 $o $36 $0 $0 $0 $10,921 $10,919 $10,418 $10,041 $1,124 $250 $329 $250 $35,604 $21,838 $11,808 $9,713 $47,685 $33,007 $95,101 $20,004 $215,091 $138,066 $200,160 $210,139 $10,025 $10,250 $10,025 $10,250 $100,007 $50,000 $0 $110,000 $110,032 $60,250 $10,025 $120,250 $94,214 $60,316 $179,998 $79,889 $10,845 $17,500 $10,137 $10,000 $105,059 $77,816 $190,135 $89,889 PROGRAM DESCRIPTION The purpose of the Revolving Loan Fund (RLF) is to provide gap financing or business retention, expansion or start-up with the focus on job creation. Funding sources for the RLF come from possible CDBG Economic Development Grants, TIF, Rural Development firtermerflary relending Program (IRP) funds and the Community Development Revolving Loan Fund. The department was successful in writing a Rural Development (RD) grant application on 11/27/06 from the RD Intermediary Relending Program (IRP) of'which $257,500 was used. M EPA BROWNFIELDS REVOLVING LOAN FUNJ FUND: 2955-480-470210 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 Cash REVENUE 331090 EPA Funding Loan Principal and Interest Total Revenue Total Available EXPENDITURES 470210 PETROLEUM 229 Supplies 352 Personnel 353 Fringes 354 Contracted Services 373 Travel 720 Loans 721 Subgrants 725 Revolved Funds 470215 HAZARDOUS SUBSTANCES 229 Supplies 352 Personnel 353 Fringes 354 Contracted Services 373 Travel 720 Loans 721 Subgrants (FC Jail Project) ENDING CASH Cash ACTUAL BUDGET ACTUAL BUDGET FY13/14 FV14/15 FY14/15 FYI 5/16 $0 $0 $0 $100,500 $127,561 $868,590 $158,376 $710,213 $100,500 $127,561 $868,590 $258,876 $710,213 $127,561 $868,590 $258,876 $810,713 $0 $908 $0 $908 $783 $15,703 $0 $3,505 $345 $4,494 $0 $493 $20,779 $53,011 $3,612 $1,605 $999 $835 $0 $35 $100,000 $100,000 $3,436 $62,354 $0 $0 $0 $1()0,000 $0 $0 $0 $100,500 $0 $2,458 $0 $2,458 $713 $46,602 $0 $0 $315 $13,782 $0 $0 $3,054 $569,546 $60,335 $9,921 $573 $1,25 t $290 $5,961 $0 $60,000 $0 $314,600 $0 $0 $90,703 $208,373 $127,561 $868,590 $158,376 $810,713 $0 $0 $100,500 $0 PROGRAM DESCRIPTION The City has been awarded $1,000,000 for a Brownfields Revolving Loan Program accepted 6/20/11. 41 Page Fund Dept TIFS & OTHER 4243 2185 Airport TIF $ 1,283,548 44-45 2188 Westside TIF $ 4,085,448 46 2310 Old School Tech TIF $ 89,000 47 231.1 Old School Industrial TIF $ 10,000 48 2372 Health $ 936,000 $ 6,403,996 AWORT TAX INCREMENT DISTRICT "B" FUND: 2185-000-4303 00/470240/46043 0 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 Cash Total Beginning Cash REVENUES 335230 State Entitlement 371010 Investment Revenue 383001 Transfer from Debt Service Total Revenue Total Available Personal Services M & 0 and Redevelopment Total Expenditures ENDING CASH Cash Carry Over ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $141,337 $603,039 $603,039 $963,930 $141,337 $603,039 $603,039 $963,930 $42,671 $1,570 $450,000 $14,832 $1,000 $450,000 $42,671 $4,659 $450,000 $42,671 $4,500 $450,000 $494,241 $465,832 $497,330 $497,171 $635,578 $1,068,871 $1,100,369 $1,461,101 $18,184 $14,355 $25,820 $760,246 $19,548 $116,891 $23,274 $1,260,274 $32,539 $786,066 $136,439 $1,283,548 $603,039 $282,805 $963,930 $177,553 PROGRAM DESCRIPTION Bonds sold in September 2005 required that all taxes be deposited in the debt service fund. The same will be true of any additional bonds sold for the redevelopment of the airport. Once debt service obligations are met, funds remaining can be transferred to this fund for use with other approved projects. 42 AIRPORT TAX INCREMENT DISTRICT FUND: 2185-000-430300/470240/460430 480 470240 Personal Services: 110 Salaries 153 Health 155 Retirement Subtotal 345 Telephone & Communication Subtotal ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 FTE's 0.33 0.35 0.35 0.35 $15,001 $19,719 $1.5,938 $19,067 $2,067 $4,579 $2,365 $2,721 $1,115 $1,474 $1,201 $1,438 $18,184 $25,772 $19,504 $23,226 $0 $48 $44 $48 $0 $48 $44 $48 000 430300 Airport 353 Auditing 356 Legal Survey/title search/appraisals/ contract services 522 Administrative transfer 840 Redevelopment activity Subtotal Total $1,600 $1,600 $1,600 $1,600 $4,000 $0 $0 $0 $7,831 $8,646 $8,646 $8,674 $924 $750,000 $106,645 $1,250,000 $14,355 $760,246 $116,891 $1,260,274 $32,539 $786,066 $136,439 $1,283,548 43 WESTSIDE TAX INCREMENT DISTRICT "C" FUND: 2188 BEGINNING CASH 10100 Operating Total Cash REVENUES 311100 Real Estate Taxes 311200 Personal Property Taxes 312000 Penalty & Interest 335230 HB 124 Entitlement 341015 Developer payment -Depot Place Apt 371010 Investment Earnings Total Revenue Total Available Loan Revolving Funds Distribution or Redevelopment Total Expenditures ENDING CASH Operating PILT-DEPOT PLACE APT COMPLEX ACTUAL BUDGET ACTUAL BUDGET -FY13/14 FY14/15 FY14/15 FY15/16 $2,727,603 $3,165,679 $3,165,679 $4,008,568 $2,727,603 $3,165,679 $3,165,679 $4,008,568 $258,560 $285,000 $835,159 $0 $16,930 $17,000 $9,248 $8,500 $651 $400 $1,115 $400 $234,165 $95,000 $243,128 $244,000 $5,945 $5,945 $11,320 $6,500 $15,284 $12,000 $24,168 $21,000 $531,535 $415,345 $1,124,138 $280,400 $3,259,138 $3,581,024 $4,289,817 $4,288,968 $0 $1,500,000 $0 $1,500,000 $93,459 $1,085,404 $281,249 $2,585,448 $93,459 $2,585,404 $281,249 $4,085,448 $3,165,679 $995,620 $4,008,568 $203,520 The Westside Urban Renewal District was created to help redevelop the Gateway Mail area and assist with the Storm drainage problems in the area. Ordinance 1704 expanded and extended the life of the Westside Urban Renewal District for 25 years with the sale of an Urban Renewal Note in the amount of $500,000 to Rocky Mountain Bank. The District has since been expanded to include the Core Area Redevelopment Boundary. El WESTSIDE TAX INCREMENT DISTRICT FUND: 2188 COMMUNITY DEVELOPMENT Personal Services 480-470230 110 Salaries-Admin 153 Health 155 Retirement Subtotal 353 Audit 354 Transfer to Port Authority-bldg maint, 356 Contract services/note issue costs 840 Transfer to debt service Fund 3188 522 Administrative Transfer 710 Loan Revolving Funds 720 Redevelopment Subtotal FTFS ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 0.66 0.66 0.66 0.65 $34,006 $38,544 $34,246 $39,760 $4,410 $6,871 $4,519 $5,161 $2,535 $2,869 $2,582 $2,989 $40,951 $48,284 $41,347 $47,910 $2,000 $2,000 $2,000 $2,000 $0 $0 $0 $0 $158 $0 $189 $0 $32,520 $32,000 $32,000 $32,340 $2,813 $3,120 $3,120 $3,198 $0 $1,500,000 $1,500,000 $15,017 $1,000,000 $202,593 $2,500,000 $52,508 $2,537,120 $239,902 $4,037,538 Total $93,459 $2,585,404 $281,249 $4,085,448 M 2310 OLD SCHOOL STATION TIF-TES HNOLOGY "G11 FUND: 2310-480-470210 BEGINNING CASH 10100 Operating Cash -Redevelopment REVENUES 311110 Real Estate Property Taxes 311200 Personal Property Taxes 315000 Penalty & Interest 335230 14B 124 Entitlement 371010 Investment Earnings 383001 Transfer from Debt Service -Reimburse Total Revenue Total Available amended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $4,492 $13,209 $13,209 $25,429 $43,471 $45,000 $128,974 $63,000 $6,343 $6,500 $3,989 $3,989 $0 $50 $417 $0 $3,056 $724 $3,057 $3,056 $77 $50 $182 $50 $0 $180,366 $180,366 $0 $52,947 $232,690 $316,985 $70,095 $57,439 $245,899 $330,194 $95,524 354 Contract Services- Bond Counsel $0 $1,000 $0 $0 355 Glacier Investment Reimbursement $11,964 $12,500 $11,589 $12,000 356 FED -EX Reimbursment/Developer agreement $10,266 $10,500 $16,886 $17,000 820 Operating Transfer-FY14 Debt Service/FYI 5 Comm. Dev. $22,000 $280,765 $276,290 $60,000 Total Expenditures $44,230 $304,765 $304,765 $89,000 ENDING CASH 10100 Operating Cash -Redevelopment $13,209 ($58,866) $25,429 $6,524 PROGRAM DESCRIPTION The Technology TIF was created to enable the development of the Tech Park by using the taxes paid by the property owners to pay down the infrastructure STD debt. Additionally the tax revenue generated can be used for other redevelopment activities as provided by Montana law and the developer agreement. City Council in July 2011 approved an agreement with Glacier Investment Properties, owner of Lot 7 to reimburse the SID costs from their increment. This is a similar agreement as we have with Fed -Ex. 46 2311 OLD SCHOOL STATION TIF-INDUSTRIAL "11" FUND: 2311-480-470210 BEGINNING CASH 10100 Cash Operating -Redevelopment amended ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $6,209 $o $0 $12,927 REVENUES 311100 Real Estate 'Faxes $2,485 $2,500 $18,732 $6,500 312000 Penalty& Interest $103 $100 $177 $100 383001 Transfer from Debt Service -Reimburse $0 $53,378 $53,378 $0 Total Revenue $2,588 $55,978 $72,287 $6,600 Total Available $8,797 $55,978 $72,287 $19,527 EXPENDITURES 820 Operating Transfer-FY 14 Debt Service/FY 15 Comm. E $8,797 $59,360 $59,360 $10,000 Total Expenditures $8,797 $59,360 $59,360 $10,000 ENDING CASH 10100 Operating Cash -Redevelopment $0 ($3,382) $12,927 $9,527 PROGRAM DESCRIPTION The Industrial TIF was created to enable the development of the Tech Park by using the taxes paid by the property owners to pay down the infrastructure SID debt. Additionally the tax revenue generated can be used for other redevelopment activities as provided by Montana law and the developer agreement. 47 HEALTH -permissive levy FUND: 2372-400-521000-810 REVENUE PROJECTION 18.5 18.5 18.5 23.0 BEGINNING CASH 10100 Cash on Hand REVENUE 311100 Real Estate taxes 311200 Personal Property taxes 312000 Penalty & Interest 335230 Entitlement Total Revenue Total Available EXPENDITURES 521000-810 Health Insurance -transfer to General Fund 521000-810 Health Insurance -transfer to PARKS ENDING CASH Cash Carry over ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY 15/16 $ 26,849 $ 41,055 $ 41,055 $ 104,057 $ 693,043 $ 710,000 $ 758,265 $ 855,000 $ 47,669 $ 25,000 $ 15,885 $ 15,000 $ 1,495 $ 1,500 $ 2,468 $ 2,500 $ - $ - $ 21,384 $ 22,132 $ 742,207 $ 736,500 $ 798,002 $ 894,632 $ 769,055 $ 777,555 $ 839,057 $ 998,689 $ 660,000 $ 665,000 $ 665,000 $ 850,000 $ 68,000 $ 70,000 $ 70,000 $ 86,000 $ 728,000 $ 735,000 $ 735,000 $ 936,000 $ 41,055 $ 42,555 $ 104,057 $ 62,689 PROGRAM DESCRIPTION This budget is used to track the revenue from the permissive mill levy which provides funding for health insurance premium increases. Health insurance premiums are budgeted in the General Fund by department. The revenue generated from the permissive levy is used to make an operating transfer to the General Fund. The State legislature restructured the method for calculating the amount to be levied with the permissive health levy. The calculation sets year 2000 as a base year and calculates the average increase per governmental employee times the number of employees. Since it is an average amount, currently $985 per employee, it is not necessary to adjust for single, married, 2 party, etc. The calculation takes into account the number of employees. M., DEBT SERVICE FUNDS Page Fund 1 various Debt Service Funds $ 2,344,375 CAPITAL PROJECT FUNDS 2 4290 Sidewalk & Curb Construction $ 25,000 PROGRAM OF SERVICES DEBT SERVICE FUNDS RATE FUND 3.83% 2005 AIRPORT TIF (Fund 3185) $2,000,000 15 yr 4,85% 2007 CITY HALL $1,420,165 12 yr (3/2015 earliest refl) 1.59% 2012 G. O. BOND $4,145,000 10 yr 4% V 2012 WESTSIDETIF (Fund 3188) $ 500,000 25 yr Bond Totals 6.50% 2007 S&C $15,407 (Closeout in FY 2016) 3.50% 2008 S&C $ 8,980 3,50% 2009 S&C $ 7,629 3.25% 2010 S&C $ 942 125% 2011 S&C $ 5,792 125% 2012 S&C $ 3,982 3,25% 2013 S&C $17,472 3.25% 2014 S&C $7,845 S& C Totals 3500 DEBT SERVICE REVOLVING FUND 5.60% 2001 SID 343 - Sunnyview KRMC $1,518,500 20 yr 5.27% 2006 SID 344 - Old School Station $4,520,000 20 yr SID 344 - 3500 BOND RESERVE 3.50% 2013 SID 345 -The "Willows" $ 228,000 15 yr SID Totals Total CASH (ANTICPATEDIPRO 7/1/2015 JECTION1 6/30/2016 $199,157 $646,369 $629,573 $215,953 $329 $692,145 $691,145 $1,329 $60,142 $491,722 $503,313 $48,551 - $871 $32,340 $32,340 $871 $260,499 $1,862,576 $1,856,371 _ $266,704 $378 $2,050 $2,428 $0 $110 $1,201 $1,196 $115 S93 $1,053 $1,047 $99 $9 $133 $132 slo $60 $841 $833 $68 $47 S602 $595 $54 $68 $2,719 $2,681 $106 $0 $1,422 $1,236 $186 $765 $10,021 $10,146 $640 $57,466 $850 $o $58,316 $65,329 $96,128 $100,045 $61,412 S469,559 $290,000 $347,758 $411,801 $226,000 $0 $o $226,000 $17,447 $23,664 $30,055 $11,056 $835,801 $410,642 $477,858 $768,585 $1,097,065 $2,283,239 $2,344,375 $1,035,929 For a comprehensive list of the City of Kalispell debt, see page 14 of the Exhibits section. 1 SIDEWALK & CURB CONSTRUCTION ACCOUNT # 4290-410 PURPOSE OF THIS FUND: Why does this fund exist? This program is a means of encouraging the replacement of deteriorating sidewalks in order to maintain a safe pedestrian network. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. Provide the means for residents to participate in a cost sharing program for sidewalk improvements. 2. Provide the City and its residents access to competitive bids for sidewalk replacement. The FY 16 budget represents a plan to continue the 50150 curb and sidewalk program to encourage the replacement of deteriorating curbing and sidewalks to create a more aesthetically pleasing and functional pedestrian community. FUND: 4290-410-430234-937 BEGINNING CASH 10100 Cash: REVENUES 381004 Proceeds S & C Warrants Total Revenue Total Available 937 Sidewalk Construction Costs ENDING CASH 10100 Cash: ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $0 $0 $0 $0 $17,376 $25,000 $25,000 $17,376 $25,000 $0 $25,000 $17,376 $25,000 $0 $25,000 $17,376 $25,000 $25,000 $0 $0 $0 M ENTE"RISE FUNDS Page Fund Dept 1-2 5160 Airport $ 166,798 3-1.0 5210 Water $ 5,055,853 11-16 5310 454 Sewer Operations & Billing $ 4,211,920 17-21 5310 455 Waste Water Treatment Plant $ 5,477,237 22-26 5349 Storm Sewer $ 1,879,677 27-29 5510 Solid Waste $ 1,426,144 Total $ 18,217,629 AIRPORT ACCOUNT # 5160-430 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The Kalispell City Airport is part of the overall transportation system for the City of Kalispell, serving both recreational and commercial interests with an optional mode of transportation. DEPARTMENT PERSONNEL: GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? The primary goal for the management of the Kalispell Airport is to maintain the airfield in a manner that provides for the ability to effectively accommodate the air traffic using the facility. INTENDED OUTCOMES FROM BUDGET EXPENDITURES In fiscal year 2014, municipal voters rejected a ballot issue to move forward with improvements to the airport as identified in the adopted airport master plan. That action has initiated an effort to update the Urban Renewal Plan from which the improvments were originally identified. The outcome of this plan will likely guide future decisions related to airport maintenance and development efforts. The FY2015 budget represented a change in the management of the airport as we have engaged the services of Red Eagle Aviation as the airport manager. Red Eagle Aviation will continue to manage the airport in fiscal year 2016. This is projected to generate savings within the airport fund. AIRPORT ENTERPRISE FUND -operations FUND: 5160-430-430310 BEGINNING CASH 10100 Cash - Operations 10120 Cash: Reserve - Capital Improvements REVENUES 343062 Commercial Fees 343063 Tie down fees 343069 Hangar Leases 343071 Hangar Site Leases (3%) 343101 FBO Lease - Red Eagle Aviation (2%) 343102 Ground Leases (Hilton) (3%) 343620 Fuel Tax 365010 Misc. 371010 Investment Earnings Total Revenue Total Available Airport Operations Capital Improvements Depreciation Total Expenses add back unfunded depreciation ENDING CASH 10100 Cash: Operating ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $93,088 $101,257 $101,257 $125,104 $18,262 $0 $0 $0 $111.350 $101,257 $101,257 $125,104 $ 13,265 $ 10,000 $ 13,126 $ 10,000 $ 770 $ - $ - - $ 11,565 $ 11,000 $ 12,000 $ 11,000 $ 17,509 $ 17,510 $ 18,034 $ 17,510 $ 17,192 $ 17,734 $ 17,821 $ 17,734 $ 12,078 $ 12,078 $ 12,441 $ 12,814 $ 5,615 $ 5,000 $ 5,669 $ 5,000 $ - $ - $ 2,101 $ - $ 646 $ 500 S 902 $ 850 $ 78,640 $ 73,822 $ 82,094 $ 74,908 $189,990 $175.079 $183,351 $200,012 $88,733 $68,078 $58,247 $68,880 $0 $0 $0 $0 $100,832 $97.918 $97,918 $97,918 $189,565 $165,996 $156,165 $166,798 $100,832 $97.918 $97,918 $97,918 $101,257 $107,001 $125,104 $131,132 AIRPORT ENTERPRISE FUND -operations FUND: 5160-430-430310 EXPENSE DETAIL Personal Services: FTH's 110 Salaries 121 Seasonal salary 153 Health Insurance 155 Retirement Subtotal Maintenance & Operations: 210 Supplies, postage, small equip 341 Electricity 345 Telephone/ cell 354 Contract Services - Airport Management 356 Contract Services - Other 362 Repair & Maintenance - Equip/Lights, etc 373 Dues & Training 390 Equipment. Rental 510 Property & Liability Ins. 522 Administrative Transfer 528 Information Tech Transfer Subtotal Improvements from Capital Imp, $: 357 Contract Services - Legal 950 Construction Projects 820 Depreciation (unfunded) Total ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY1.4/15 FY15/16 0.50 0.00 0.00 0,00 $ 29,331 $0 $0 $0 $ 1,066 $0 $0 $0 $ 3,648 $0 $0 $0 $ 1,669 $0 $0 $0 $ 35,714 $0 $0 $0 $ 277 $ 1,000 $ - $ 1,000 $ 1,836 $ 1,500 $ 1,605 $ 1,500 $ 622 $ 180 $ - $ - $ 19,024 $ 36,000 $ 36,000 $ 36,000 $ 8,504 $ 5,000 $ 5,395 $ 7,500 $ 281 $ 2,000 $ 1,096 $ 10,000 $ 488 $0 $0 $0 $ 1,488 $ 2,500 $ 835 $ 1,000 $ 12,523 $ 13,000 $ 6.418 $ 6,500 $ 4,326 $ 5,469 $ 5,469 $ 3,320 $ 3,650 $ 1,429 $ 1,429 $ 2,060 $ 53,019 $ 68,078 $ 58,247 $ 68,880 $0 $0 $0 $0 $0 $0 $0 $0 $ - $0 $0 $0 $ 100,832 $ 97,918 $ 97,918 $ 97,918 $ 18%565 $ 165,996 $ 156,165 $ 166,798 2 WATER ACCOUNT # 5210-447 PURPOSE OF THIS DEPARTMENT: Why does this department exist? To provide safe, potable and palatable water for the needs of the domestic, commercial and industrial consumers. DEPARTMENT PERSONNEL: (15.30 FTE) .20 Public Works Director I Water Meter Maintenance Supervisor .25 Senior Civil Engineer (City Engineer) I Water Meter Maintenance Technician .15 Budget Resource Manager I Water Maintenance Supervisor .25 Construction Manager 4 Water Maintenance Operators .20 Administrative Coordinator I Water Production Supervisor .20 Project Manager (Engineer 11) 2 Water Production Operators .05 Road and Fleet Superintendent .50 Meter Reader .20 Administrative Assistant 1.5 Utility Billing Clerk .10 General Laborer .15 Finance Director .60 Utility Management Superintendent .25 City Accountant .40 Assistant Civil Engineer (Engineer 11) .05 Assessment Coordinator .25 Engineering Tech/GIS/1T Support GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. To operate the distribution and production facilities to meet Public Drinking Water Standards. 2. Provide drinking water that is safe to drink and palatable. 3. Maintain the system to achieve adequate pressure, minimize leaks, and flows for fire emergencies. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: This years budget continues the replacement of aging, leaking, undersized mains throughout the water system to improve delivery of domestic water and fire flow. An existing well's sand separator will be improved to remove sand from the system in the lower zone and a frequency drive installed to improve start up operation in the upper zone. WATER FUND (Operations & Billing) FUND: 5210-447-430550 ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 BEGINNING CASH 10100 Operating Cash $2,837,396 $3,328,859 $3,328,859 $3,659,909 10120 Impact Fee Cash $584,601 $887,470 $887,470 $910,706 10125 Meter Replacement Cash $227,709 $205,975 $205,975 $298,802 10127 Capital & Emergency Reserve -Target $400,000 $400,000 $400,000 $400,000 $400,000 10130 Bond Reserves (restricted cash) $411,258 $411,258 $411,258 $358,400 $4,460,965 $5,233,562 $5,233,562 $5,627,817 REVENUES 343210 Metered Water Sales (billed) (10100) $2,839,296 $2,800,000 $2,849,174 $2,810,000 343230 Meter Replacement Fee (10125) $98,134 $95,000 $99,587 $98,000 343225 InipactFees (10120) (adj for receivable-$4,094) $437,219 $266,000 $233,813 $285,000 343365 Impact FeeAdmin (10100) $23,011 $14,000 $12,306 $15,000 343260 Misc.-Installation/Reconnect/Tag fees (10100) $66,498 $40,000 $73,543 $50,000 371010 Interest Earnings (10100) $23,669 $22,500 $33,049 $32,400 Interest Earnings -Impact Fee Cash (10120) $4,000 $2,500 $6,000 $3,600 Total Revenue $3,491,827 $3,240,000 $3,307,472 $3,294,000 Total Available $7,952,792 $8,473,562 $8,541,034 $8,921,817 EXPENSES EXPENSES FROM RATES $2,466,512 $3,563,377 $2,689,880 $2,951,990 Expenses from Meter Cash (10125) $119,868 $120,000 $6,760 $223,240 Capital Outlay - from Impact Fees (10120) $32,850 $110,600 $16,577 $840,623 Debt Service -from Impact Fees (10120) $100,000 $200,000 $200,000 $200,000 Depreciation $840,000 $840,000 $840,000 $840,000 Total All Departments $3,559,230 $4,833,976 $3,753,217 $5,055,853 add back depreciation $840,000 $840,000 $840,000 $840,000 ENDING CASH 10100 Operating Cash $3,328,859 $2,641,982 $3,659,909 $3,615,319 10120 Impact Fee Cash $887,470 $845,370 $910,706 $158,683 10125 Meter Replacement Cash $205,975 $180,975 $298,802 $173,562 10127 Capital & Emergency Reserve -Target $400,000 $400,000 $400,000 $400,000 $400,000 10130 Bond Reserves (restricted cash) $411,258 $411,258 $358,400 $358,400 Total cash $5,233,562 $4,479,585 $5,627,817 $4,705,964 WATER FUND SUMMARY FUND: 5310-454-430620-630/455-430640 EXPENDITURE SUMMARY Personal Services: Water Billing Water Operations Subtotal Maintenance & Operations Water Billing Services Water Operations Subtotal Capital Outlay from Rates: Water Operations Subtotal Debt Service from Rates: Water Subtotal Total Capital Outlay - Meter Replacement funds:(10125) Capital Outlay - from Impact Fee Funds: (10120) Debt Service -from Impact Fees: (10120) Depreciation (non -cash item) Total ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $106,400 $119,675 $107,261 $150,144 $875 204 $922,085 $798,662 $912,435 $981,604 $1,041,760 $905,923 $1,062,579 $84,076 $80,233 $72,370 $132,173 $596,139 $730,473 $589,071 $742,804 $680,215 $810,706 $661,441 $874,977 $470,748 $1,478,361 $889,916 $960,153 $470,748 $1,478,361 $889,916 $960,153 $333,945 $232,550 $232,600 $54,281 $333,945 $232,550 $232,600 $54,281 $2,466,512 $3,563,377 $2,689,880 $2,951,990 $119,868 $120,000 $6,760 $223,240 $32,850 $110,600 $16,577 $840,623 $100,000 $200,000 $200,000 $200,000 $840,000 $840,000 $840,000 $840,000 $3,559,230 $4,833,976 $3,753,217 $5,055,853 I . # +I lli: 5210-447-430550 10.14 w D100i ACTUAL BUDGET ACTUAL BUDGET FY13114 FY14/15 FY14/15 FY15/16 Personal Services: FTE's 12.80 12.80 12.80 12.80 110 Salaries & Wages $646,176 $704,454 $625,620 $690,169 III Seasonal Salaries $2,996 $5,000 $687 $5,000 112 Severance $28,016 $0 $0 $1,500 121 Overtime/Call Outs $18,301 $20,000 $15,474 $20,000 153 Health Insurance $132,153 $143,485 $110,945 $146,271 155 Retirement - PERD $47,560 $49,146 $45,936 $49,495 Subtotal $875,203 $922,085 $798,662 $912,435 Maintenance & Operations: 210 Office Supplies/Equip/Computers/ GIS 218 Equip. (non-capital)/Safety Equip & Supplies 226 Chlorine & Chemical 229 Other Supplies/Janitorial/Consumable Tools 231 Gas & Oil 312 Postage & Printing 336 Licenses / Public Water Supply Fee 341 Electricity 344 Natural Gas 345 Communications 349 Lab Services 353 Auditing 354 Contract Services 356 Consultants-Wtr Rights Acquisition/Wtr Modeling 362 Repair & Maint./Equip Maint/Radios/Equip Rental 366 Building & Grounds Maintenance 373 Dues & Training 388 Medical/Drug Testing 410 Construction Materials 422 Hydrants 423 Materials - Mains 424 Materials - Service lines 425 Materials - Wells/Pumps $8,093 $11,000 $10,507 $11,000 $8,184 $8,500 $6,008 $8,500 $27,668 $38,000 $36,287 $38,000 $3,356 $4,500 $3,645 $4,500 $33,532 $36,000 $27,347 $38,000 $3,622 $4,000 $528 $4,000 $17,169 $18,000 $16,621 $18,000 $129,235 $139,000 $137,007 $139,000 $13,102 $13,000 $10,813 $15,500 $9,477 $9,000 $8,535 $9,000 $16,293 $22,000 $11,473 $22,000 $5,000 $5,000 $5,000 $5,000 $33,504 $55,000 $42,800 $55,000 $683 $25,000 $11,200 $25,000 $13,434 $15,000 $7,787 $15,000 $1,430 $12,000 $1,303 $12,000 $7,008 $9,000 $8,141 $9,000 $1,199 $800 $435 $800 $36,651 $35,000 $29,553 $35,000 $4,038 $6,000 $12,243 $8,000 $10,597 $10,000 $7,690 $12,000 $13,274 $14,000 $13,572 $16,000 $13,541 $45,000 $6,469 $45,000 S WATER OPERATIONS 5210-447-430550 ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 Maintenance & Operations Continued: 510 Property & Liability Ins. $38,234 $30,000 $23,144 $25,000 512 Uninsured Loss -Deductible & Goodwill Expendi $6,382 $15,000 $145 $15,000 521 Central Garage Transfer $12,398 $14,248 $14,248 $18,130 522 Administrative Transfer $90,775 $104,561 $104,561 $98,426 528 Information Tech. Transfer $29,798 $22,864 $22,864 $32,964 532 Office Rent/Lease Pymnt (Silverbrook Well) $8,462 $9,000 $9,145 $7,984 Subtotal $596,139 $730,473 $589,071 $742,804 4902xx-6xx Principal, Interest, Fiscal Fees $433,945 $432,550 $432,600 $254,281 Capital Outlay: Capital Outlay: Operating funds (RATES) 921 Sand/Cold Mix Storage Shed $0 $0 $0 $25,771 935 Amory Generator FY13; Sheepherders Tank Mixer $0 $20,000 $10,509 $0 936 Noffsinger Spring Generator CARRYOVER $0 $90,000 $0 $90,000 937 Sheepherder Backup Power CARRYOVER. $149 $15,851 $10,694 $5,157 938 Lower Zone Reservoir Irriprvnints $68,303 $51,697 $0 $0 940 Machinery & Equipment $13,393 $0 $0 $0 944 Water Maintenance Vehicle $26,511 $0 $0 $0 947 US 93 N. Utility Relocate CARRYOVER $49,657 $27,343 $15,709 $11,634 950 4th Ave EN Wtr Main RepIc $5,530 $794,470 $651,990 $0 951 SCADA Upgrades $7,954 $15,000 $5,283 $15,000 958 Loop projects FY 13; 2nd Ave, E. Main CARRYOVE $0 $174,000 $0 $174,000 962 S. Woodland Dr. System Imprvmnts $290,286 $0 $0 $0 963 Abandon 2" wtr line $4,986 $0 $0 $0 964 2nd Ave WN Waterline Replacement $3,979 $0 $0 $0 967 2nd Ave WN Main -MT to WA CARRYOVER $0 $275,000 $190,409 $84,591 968 Depot Well Revitalization $0 $15,000 $5,322 $0 969 4th Ave E. Main RepIc Phase 1 $0 $0 $0 $494,000 970 Old School Well Sand Separator $0 $0 $0 $20,000 971 Westview, Well VFD Upgrade $0 $0 $0 $40,000 Subtotal $470,748 $1,478,361 $889,916 $960,153 0 WATER OPERATIONS 5210-447-430550 EXPENSE DETAIL 430555 Capital Outlay -Impact Fee Funds (010120) 941 Meters 930 Contract Main Upsize (Impact fee Acct) 953 Develop Wtr Supply Section 36 Well Subtotal capital from Impact Investment I 430550 Capital Outlay -Meter Funds (010125) 948 Meters -Replacement $ subtotal Subtotal 510400-831 Depreciation Expense Total Water Facilities 430560 Water Billing: Personal Services: FTE's 110 Salaries & Wages 112 Severance 153 Health Insurance 155 PERD Subtotal Maintenance & Operations: 210 Office Supplies/Computers 353 Auditing 354 Contract Services 355 Postage/Other Billing Costs 373 Dues & Training 522 Administrative Transfer 528 Information Tech. Transfer 532 Office Rent Subtotal Total Billing Grand Total Water Fund ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $31,856 $35,600 $16,577 $64,623 $0 $75,000 $0 $150,000 $994 $0 $0 $626,000 $32,850 $110,600 $16,577 $840,623 $119,868 $120,000 $6,760 $223,240 $119,868 $120,000 $6,760 $223,240 $840,000 $840,000 $840,000 $840,000 $3,368,753 $4,634,069 $3,573,586 $4,773,536 2 2 2 2.5 $83,117 $88,558 $85,114 $107,610 $0 $0 $0 $1,500 $17,159 $24,590 $15,817 $33,020 $6,123 $6,527 $6,330 $8,014 $106,400 $119,675 $107,261 $150,144 $1,052 $2,000 $1,839 $5,000 $2,020 $2,020 $2,020 $2,020 $430 $1,500 $0 $1,500 $34,231 $35,000 $29,813 $70,000 $1,371 $1,500 $485 $2,500 $7,336 $7,511 $7,511 $7,731 $29,798 $22,864 $22,864 $37,000 $7,838 $7,838 $7,838 $6,422 $84,076 $80,233 $72,370 $132,173 $190,476 $199,908 $179,631 $282,317 $3,559,229 $4,833,976 $3,753,217 $5,055,853 FUND: 5210-447-430550/560 Line Item Detail: Water Fund 354 Contract Services - $55,000 This line item covers the cost of annual contracts, i.e., U-dig fees, generator testing and maintenance, coveralls, and estimated electrical and system repairs. 422 Hydrants - $8,000 This line item was decreased significantly in previous budget years. Due to increased material costs, in-house inventory, and maintenance needs, this line item is being increased $2,000 in FY 15/16. 423 Materials - Mains - $12,000 The inventory cost for materials has increased within the past year. Another price increase is expected in January 2016. To avoid a deficit in FY 15-16 this line item is being increased $2,000.00, 424 Materials - Service Lines - $16,000 In January 2014, EPA implemented the low lead rule requiring staff to update inventory to meet current standards. Throughout the implementation, projections for price increases were estimated at 19%. Actual price increases for all low lead brass were as high as 39%. Along with, projected service line work flows to increase in the next fiscal year, this line item is being increased $2,000.00. Capital Outlay: Operating Funds (Rates) 921 Sand/Cold Mix Storage Shed - $25,771 This project replaces the current shed that is showing signs of structural failure, rot and decay. The concrete base is also cracked and has been repaired in the past. The new sand shed will be designed to cover the gravel stockpile, cold mix, and sanding materials Cost shared between/Street, Water, Sewer, & Storm - Total Project Cost $103,084 936 Not'llsinger Spring Emergency Generator Replacement - CARRYOVER $90,000 Replace the old emergency generator which is currently inside the shop area, with a new emergency generator located outside and above flood stage elevation. During our 2010 safety/building/fire audit many deficiencies were pointed out about the generator being at its current location, with no containment area for either the generator or the fuel system, proper venting is a large problem, no seismic bracing to prevent roll over, fire protection and accessibility. The age of the generator makes it more and more difficult to find replacement parts. By replacing this generator it reduces chances of fire and safety of workers from inside the shop area and meets the Fire Department safety audit requirements. A new generator also increases efficiency and reliability. A Grant application has been submitted to supplement the funding of the replacement generator. The Emergency Backup Grant, if received, will contribute 75% of the replacement cost (W-EX-1 60). N FUND: 5210447-430550/560 Line Item Detail: continued Capital Outlay: Operating Funds (Rates) Cont. 937 Sheepherder Tank Backup Power - CARRYOVER $5,157 Provide backup power for the SCADA system at Sheepherder Reservoir. Currently there is no backup power at Sheepherder Reservoir. Power frequently goes out at this location, when the power is out the water level in the tank is unknown and signals are not being sent to activate pumps. A Grant application has been submitted to supplement the funding of the replacement generator. The Emergency Backup Grant, if received, will contribute 75% of the replacement cost (W-EX-161). 947 US 93 North Utility Relocate Design& Construction - CARRYOVER $11,634 This project replaces approximately 1,600 feet of 12" PVC water main with a combination of 12" PVC and 16" HDPE water main. Currently, this main is the only major water transmission main connecting the areas west of the proposed bypass to the rest of the city water distribution system. This project was necessitated by the revision of Three Mile Drive as it relates to the proposed Highway 93 Bypass. MDT placed this new intersection as a top priority and plans on constructing it with their next round of available funding, requiring design to be completed and ready for 2013 construction. All water main relocated under the proposed bypass will be replaced with 16" HDPE. 16" HDPE has the same inside diameter as 12" PVC, so it will function the same as the existing main. The overall project also includes the replacement of a sanitary sewer force main. Costs associated with the sewer main are not included in this line item. Project is complete, waiting on final billing from MDOT (W-EX- 162), 951 SCADA System Upgrade/improvements - $15,000 System improvements to include installing programmable logic controllers which monitor and control individual well sites in conjunction with the SCADA system. City operators will be able to review the recorded well activities and corresponding daily water level data, and perform long term trend analysis essential to the City's water operations. Project also includes replacement of the windows XP computer and the wonderware operating system (W-EX- 155). 958 2nd Ave East Main Replacement& Upsize- CARRYOVER $174,000 This project replaces an undersized 2" dead end water main with approximately 800' of 8" PVC water main. The proposed water main will continue from the dead-end and loop to 3rd Ave E. providing added fire hydrants and increase fire flows to the area (W-EX-40). 967 2nd Ave WN Water Main Replacement Montana to Washington - CARRYOVER $84,591 This project replaces approximately 750 feet of 8" CIP water main with 8" PVC water main. The new water main will provide reliability lot system stresses associated with fire flows, and limit liability associated with claims from private properties and transportation system right-of-way arising from main breaks. The existing 8" cast iron water main within the limits of this project was installed in 1926 and has had 4 recorded water main ruptures in 4 years. The project includes installation of 10" HDPE under Highway 2 (Idaho Street) (W-EX-1 64). 969 4th Avenue East Main Replacement Phase ]-Center to l4th St. E. - $494,000 This is the first out of four phases of a 14 block water main replacement project from Center St to 14'h St E. The existing 8"/6" cast iron water main was installed between 1925 and 1930, and is at the end of its design service life. The 85 plus year old pipe is corroding creating multiple main breaks throughout this section of pipe in the past several years. This phase replaces three blocks of 8" water main from Center St to 3rd St E, and will be coordinated with street CIPs for future road and drainage improvements (W-EX-21). 9 FUND: 5210-447-430550/560 Line Item Detail: continued Capital Outlay: Operating Funds (Rates) Cont. 970 Old School Well Sand Separator - $20,000 This project removes, replaces and reconfigures the pump house piping at Old School Well. The current sand separator developed a minor leak due to abrasion in 2014. A temporary repair has been made but replacement is necessary. The proposed unit will be upgraded from current design to capture smaller micron sand particles (W-EX-1 73). 971 Westview Well VFD Upgrade - $40,000 This project involves upgrade of the existing soft start to a variable frequency drive (VFD) at Westview Well. A VFD provides more setting control when operating a submersible pump. High capacity submersible pumps often require a slow starting speed to alleviate any water hammering in downstream piping. Westview well currently experiences a water hammer of 150 psi upon startup. This modification would include similar equipment currently installed at Grandview Well where water hammer is recorded at 7 psi differential (W-EX-174). Capital Outlay - Impact Fee funds (10120) 930 Contract Main Upsize- $150,000 $150,000 - Funds required lor small city requested upsizing of private development infrastructure (W-EX-1 19). 941 Meters - $64,623: FY16 Appropriation $45,600, FY15 Carryover $19,023 New Services 953 Construct Grossweiler Well - $626,000 As growth and water demand increase, new wells are required to meet the firm and peak demands of the City. The development of Grossweiler well, would be sufficient to meet the projected growth demand and Public Water Supply requirements stipulated by MDEQ. The Grossweiler well is located adjacent to the DNRC/DEQ/911 Center complex on Stillwater Road. This project is funded 100% with impact fees. Capital Outlay - Meter funds (010125) 948 Meters - $223,240: FY16 Appropriation $110,000, FY15 Carryover $113,240 Replacement Meters [El SEWER DEPARTMENT ACCOUNT # 5 3 10 PURPOSE OF THIS DEPARTMENT: Why does this department exist? To maintain and operate the wastewater collection and treatment facility to have a minimum impact on the environment and enhance the quality of life for the community. WWTP DEPARTMENT PERSONNEL: .20 Public Works Director .10 Senior Civil Engineer) Engineer (City C, .15 Budget Resource Manager .10 Administrative Coordinator (8.55 FTE) I WWTP Manager I Asst WWTP Manager (Proposed) C, 4 WWTP Operators 2 WWTP Chemists SEWER DEPARTMENT PERSONNEL: (6.55 FTE & 1 Unfunded FTE) .15 Public Works Director .25 Engineering Tech/GIS/IT Support .15 Senior Civil Engineer (City Engineer) 2.5 Sewer Maintenance Technician .15 Budget Resource Manager .25 Construction Manager .20 Administrative Coordinator .20 Project Manager (Engineer 11) .20 Administrative Assistant .05 Road and Fleet Superintendent I Vacant/Unfunded Swr Maint. Technician .50 Storm/Sewer Maintenance Supervisor .05 Assessment Coordinator .50 Meter Reader I Utility Billing Clerk .15 Finance Director .25 City Accountant GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? WWTP 1. To protect the health of the community by discharging wastewater that meets state and federal regulations. 2. Economically maintain facilities to ensure maximum operational functions and equipment longevity. 3. Maximize secondary use of treatment biosolids. SEWER COLLECTION 1. To ensure conveyance of wastewater in the community to the WWTP 2. Economically maintain facilities for maximum operational functions and equipment longevity. 3. Preform preventative maintenance on sewer conveyance and facilities to ensure optimum system The FY 16 wastewater budget provides for routine maintenance and replacement of equipment and piping within the collection system and wastewater treatment plant (WWTP). This year's budget continues the collection system improvements necessary to improve lift station communication and data logging, collection system reliability, and increase capacity to meet future growth demands. The WWTP will utilize additional personnel to assist in the development and implementation of the discharge permit's mandated temperature and nutrient variance programs, and its increased directives for the pre-treatment program. C� SEWER- SANITARY OPERATIONS, BILLING, WASTEWATER TREATMENT FUND: 5310 PROJECTED REVENUE AND FUND SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 4 FY14/15 FVI r%/I 9 BEGINNING CASH 10100 Operating $751,629 $1,597,444 $1,597,444 $2,102,616 10123 SANITARY Sewer Impact Fee Inv. Account $2,011,722 $2,184,570 $2,184,570 $1,646,778 10124 WWTP Impact Fee Inv. Account $358,460 $409,413 $409,413 $463,469 10125 WWTP Equipment Repl/Evergreen $1,252,082 $1,531,873 $1,531,873 $1,221,608 1013x Bond Reserves/ Operating reserve $1,299,313 $1,299,313 $1,299,313 $1,299,313 REVENUES 343310 SEWER SERVICE -billed (10100) 343360 Misc.; (10100) 343330 Impact Fee/Hookup-Sanitary (10123) 343330 Admin Impact Fees Sanitary (10100) 343335 Impact Fee/Hookup-WWTP (10 124) 343335 Admin Impact Fees WWTP (10 100) Bonded Debt 371010 Interest -operations (10100) Interest-WWTP/Evergreen(I0125) Interest-WWTP Impact Fee Acct. (10124) Interest -Sanitary Impact Fee Invest. Aect. (10123) Total Revenue Total Available EXPENSES EXPENSES FROM RATES Capital Outlay City/Evergreen Funds (10125) Capital Outlay / Bonded Debt Capital Outlay - from Sanitary Impact Fee funds (10123): Debt Service From Sanitary Impact fees (10123): Debt Service From Treatment Impact fees (10124): Depreciation (non cash expense) Total Expenses Add depreciation to cash Add cash distribution to Evergreen/City 10 125 from 10100 ENDING CASH 10100 Operating 10123 SANITARY Impact Fee Inv. Account 10124 WWTP Impact Fee Inv. Account 10125 WWTP Equipment Replacement/Evergreen 1013x Bond Reserves (restricted funds) $5,673,206 $7,022,612 $7,022,612 $6,733,784 $4,127,594 $4,200,000 $4,272,036 $4,300,000 $11,690 $5,000 $28,967 $5,000 $197,819 $152,000 $206,370 $209,000 $10,412 $8,000 $10,862 $11,000 $274,453 $209,000 $276,556 $285,000 $14,138 $11,000 $14,556 $15,000 $1,087,682 $0 $0 $0 $12,925 $14,000 $25,870 $19,000 $8,760 $5,000 $7,500 $7,000 $1,500 $500 $2,500 $1,000 $14,000 $14,000 $15,000 $19,000 $5,760,973 $4,618,500 $4,860,217 $4,871,000 $11,434,179 $11,641,112 $11,882,829 $11,604,784 $3,648,466 $4,412,403 $3,839,296 $4,670,369 $140,568 $978,664 $729,364 $801,733 $770,160 $45,000 $7,823 $0 $13,971 $1,005,640 $664,162 $1,652,054 $25,000 $95,000 $95,000 $95,000 $225,000 $225,000 $225,000 $225,000 $2,245,000 $2,245,000 $2,245,000 $2,245,000 $7,068,167 $9,006,707 $7,805,645 $9,689,156 $2,245,000 $2,245,000 $2,245,000 $2,245,000 $411,599 $411,599 $411,599 $411,599 $1,597,444 $1,292,750 $2,102,616 $1,782,247 $2,184,570 $1,249,930 $1,646,778 $127,724 $409,413 $393,913 $463,469 $524,469 $1,531,873 $969,808 $1,221,608 $838,474 S1,299,313 $1,384,603 $1,299,313 $1,299,313 $7,022,612 $5,291,004 $6,733,784 $4,572,227 11 SEWER - WWTP - BILLING FUND SUMMARY FUND: 5310-454-430620-630/455-430640 I *149KI Z=103 US Ell ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 Personal Services: Sewer billing Sanitary Sewer WWTP & LAB Subtotal Maintenance & Operations: Sewer Billing services Sanitary Sewer WWTP & Lab Subtotal Capital Outlay from rates: Sanitary Sewer Operation WWTP & Lab Subtotal Debt Service from rates: Sanitary Sewer WWTP Subtotal City/Evergreen Replacement funded from rates: Total Capital Outlay - Other funds: WWTP Bonded Debt WWTP (10 125) City/Evergreen account Capital Outlay -from Impact Fee funds: Sanitary Sewer(1012. Debt Service -from Impact Fees Sanitary Sewer (10123) WWTP (10124) Depreciation (non -cash item) Sanitary Depreciation (non -cash item) WWTP Total $85,304 $96,642 $87,913 $125,186 $300,511 $329,883 $309,008 $340,170 $589,545 $648,549 $611,200 $761,504 $975,360 $1,075,075 $1,008,121 $1,226,860 $82,930 $80,729 $72,476 $130,779 $384,931 $398,053 $352,051 $441,998 $735,197 $890,625 $742,073 $992,433 $1,203,058 $1,369,408 $1,166,600 $1,565,210 $81,661 $563,567 $312,534 $605,299 $46,626 $119.000 $72,288 $0 $128,287 $682,567 $384,822 $605,299 $71,610 $2,189 $1,889 $1,434 $858,553 $871,565 $866,265 $859,967 $930,163 $873,754 $868,154 $861,401 $411,599 $411,599 $411,599 $411,599 $3,648,467 $4,412,403 $3,839,296 $4,670,369 $770,160 $45,000 $7,823 $0 $140,568 $978.664 $729,364 $801,733 $13,971 $1,005,640 $664,162 $1,652,054 $25,000 $95,000 $95.000 $95,000 $225,000 $225,000 $225.000 $225,000 $820,000 $820,000 $820,000 $820,000 $1,425,000 $1,425,000 $1,425,000 $1,425,000 $7,068,166 $9,006,707 $7,805,645 $9,689,156 12 SEWER - OPERATIONS FUND: 5310-454-430630 I Personal Services: FTE's 110 Salaries & Wages 112 Severance 121 Overtime 153 Health Insurance 155 Retirement - PERD Subtotal Maintenance & Operations: 210 Office Supplies/Equip/ Computer Supplies/GIS 218 Equipment (Non Capital)/Safety Equip & Supplies 229 Other Supplies/Janitorial/Consumable Tools 231 Gas & Oil 312 Postage & Shipping / Printing 341 Electricity 344 Natural Gas 345 Telephone & Comm., Alarms 353 Auditing 354 Contract Services 356 Consultants 357 Impact Fee Study/Review Impact Fees 362 Equipment Maintenance/Buildings & Radios 373 Dues & Training, Licenses 388 Medical Services 410 Construction Materials 425 Materials - Pumps/Lift Stations 510 Property & Liability Ins 512 $10,000 Uninsured Loss/$15,000 Goodwill Expenditures 521 Central Garage Transfer 522 Administrative Transfer 528 Information Tech. Transfer 532 Office Rent 535 Usage Charge for 100,000 Gallons -Trurnble Creek Subtotal Capital Outlay: from Rates (10100) 920 Install Lift Station Enclosure 921 Sand/Cold Mix Storage Shed 940 Machinery & Equipment 947 Hwy 93 N Bypass Utility Relocate CARRYOVER ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 5.55 5.55 5.55 5.55 $230,040 $249,754 $239,427 $251,563 $0 $0 $0 $1,500 $1,802 $5,500 $1,068 $5,500 $52,080 $56,777 $51,223 $63,447 $16,588 $17,852 $17,290 $18,160 $300,511 $329.883 $309,008 $340,170 $5,248 $9,200 $8,290 $9,200 $3,789 $6,500 $6,841 $8,350 $1,380 $2,000 $2,084 $2,000 $10,650 $11,500 $10,831 $13,500 $593 $400 $50 $400 $48,604 $54,500 $49,299 $54,500 $13,847 $14500 $13,942 $16,500 $26,520 $23,000 $20,793 $23,000 $3,000 $3,000 $3,000 $3,000 $41,955 $24,000 $7,210 $24,000 $10,807 $8,000 $0 $8,000 $2,155 $0 $0 $0 $2,230 $5,000 $4,613 $5,000 $2,725 $3,000 $1,301 $3,500 $991 $800 $308 $500 $7,670 $9,000 $6,506 $9,000 $36,933 $%000 $22,186 $50,000 $37,848 $67,891 $58,359 $62,000 $9,874 $20,000 $18,308 $25,000 $6,259 $7,288 $7,297 $7,911 $53,670 $29,205 $59,205 $61,733 $20,486 $11,432 $11,432 $16,482 $7,838 $7,838 $7,838 $6,422 $29,858 $30,000 $32,368 $32,000 $384,931 $398,054 $352,051 $441,998 $4,920 $23,000 $10,688 $10,000 $0 $0 $0 $25,771 $16,714 $o $0 $0 $18,986 $1067 $1,997 $2,000 13 SEWER - OPERATIONS & Billing FUND: 5310-454-430630 Capital Outlay: from Rates (10100) 950 Back Up Generator for L.S. 11 951 1 st Alley EN Pipe Upsize (34% rate 66% impact fees): carryover 952 Peterson School Alley Replacement 953 By -Pass Pump Grandview Lift Station 954 Sanitary Liquid Disposal Site FYI 3 956 Lift Station Communication Upgrade 959 2nd Alley E Replacement: carryover 960 Manhole Rehabilitation /Sewer Main Repairs 961 2nd Alley WN -Mont to Calf (66% rates 34% impact fee) Total Capital Outlay 430635 Capital Outlay -Impact Fee funds (10 123) 951 1 st Alley EN Pipe Upsize (34% rate 66% impact fees)CARRY 955 Main & Lift Station Upsize 957 Three Mile Drive Interceptor 958 Spring Creek Interceptor 961 2nd Alley WN -Mont to Calf (66% rates 340/c, impact fee) Total Capital from Impact Fee Funds 490204-6xx Debt Service -Principal, Interest, Fiscal Agent Fees 510400-831 Depreciation Expense Total Sanitary Sewer Operating Budget 430620 Sewer Billing FTE's 110 Salaries & Wages 112 Severance 153 Health Insurance 155 Retirement - PERD Subtotal Materials and Services: 215 Office Supplies/Computers 353 Auditing and other Contract Services 355 Billing Costs/Postage 373 Dues & Training 522 Administrative Transfer 528 Information Tech. Transfer 532 Office Rent Subtotal Total Sanitary Sewer Billing Budget ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $17,741 $22,259 $5,765 $0 $0 $107,000 $87,192 $20,528 $0 $119,000 $0 $0 $0 $62,500 $0 $0 $0 $0 $0 $0 $0 $20,000 $16,315 $20,000 $0 $140,000 $177,694 $110,000 $23,300 $50,000 $12,883 $50,000 $0 $0 $0 $367,000 $81,661 $545,826 $312,534 $605,299 $0 $208,000 $173,965 $34,035 $13,971 $247,640 $21,777 $101,071 $0 $145,000 $133,038 $586,967 $0 $405,000 $335,382 $742,981 $0 $0 $0 $187,000 $13,971 $1,005,640 $664,162 $1,652,054 $96,610 $97,189 $96,889 $96,434 $820,000 $820,000 $820,000 $820,000 $1,697,684 $3,214,333 $2,554,644 $3,955,955 1.5 1.5 1.5 2.0 $68,421 $72,402 $70,175 $89,425 $0 $0 $0 $1,500 $11,852 $18,916 $12,524 $27,608 $5,030 $5,324 $5,214 $6,653 $85,304 $96,642 $87,913 $125,186 $1,005 $2,000 $1,842 $5,000 $2,450 $4,850 $2,920 $3,000 $34,048 $35,000 $29,850 $70,000 $1,377 $1,500 $485 $2,500 $6,414 $6,677 $6,677 $6,857 $29,798 $22,864 $22,864 $37,000 $7,838 $7,838 $7,838 $6,422 $82,930 $80,729 $72,476 $130,779 $168,234 $177,371 $160,389 $255,965 E FUND: 5310-454-430630 FY 2016 BUDGET HIGHLIGHTS Line Item Detail: SANITARY SEWER 218 Equipment - Non Capital - $4,600 / Safety Equipment & Supplies -$3,750 $2,300 Portable Flow Meter used to verify pump component wear for scheduling of maintenance (cost shared w/storm-total $4,600). $750 Fire Cabinet. Cost shared w/Storm - Total Cost $1,500 354 Contract Services -$24,000: Cost of annual contracts; U-dig fees, generator testing/maintenance, coveralls, estimated system repairs. 425 Materials - Pumps/Lift Stations - $50,000 The City maintains 40 sewer lift stations which contain 80 pumps and motors, numerous drives, check valves and controls. Many ofour pumps have reached the end of their service life cycle. In addition to routine maintenance, repairs were mostly associated with pump and motor failures, or level transmission and control malfunctions. This budget accommodates 5-6 major pump replacements a year. Capital Outlay: from Rates (10100) 920 Sanitary Lift Station Enclosure- $10,000 One lift station building structure to protect lift station equipment. Enclosures provide weather protection and covering during winter maintenance activities, as well as reduces beating costs. Covered lift stations protect the equipment and allows maintenance to be performed efficiently and in a safer environment (SEW-63). 921 Sand/Cold Mix Storage Shed - $25,771 This project replaces the current shed that is showing signs of structural failure, rot and decay. The concrete base is also cracked and has been repaired in the past, The new sand shed will be designed to cover the gravel stockpile, cold mix, and sanding materials. Cost shared between/Street, Water, Sewer, & Storm - Total Project Cost $103,084 947 Hwy 93 N Bypass Utility Relocate (3 Mile Dr) - $2,000 This project replaces approximately 900 feet of existing 6" PVC force main with approximately 800 feet of 8" HDPE force main and 100' of 12" PVC gravity main. This project was necessitated by the revision of Three Mile Road as it relates to the proposed Highway 93 Bypass. MDT placed this new intersection as a top priority and plans on constructing it with their next round of available funding, requiring design to be completed and ready for 2013 construction. All of the existing 6" PVC sewer force main relocated under the proposed bypass will be upsized to 8" HDPE to allow additional flow capacity and reduced head losses. The overall project also includes the replacement of a water main. Costs associated with the water main are not included in this item. The new 8" HDPE force main enables 44% more flow capacity. This project will be paid for by sewer rates (56%) and impact fees (44%). Total project cost $60,000 (SEW-66), 956 Lift Station Communication Upgrade - $20,000 This multi -year project replaces lift station landline based alarm systems with cell phone web based alarm and data collection. Currently, operators are alerted of lift station failures through landline phones. The proposed Mission Communication System collects necessary facility data that is published through a web based program reviewed daily by operators. 4 mission units are currently installed and additional units will be purchased and phased into the operational system over the next 7 years (SEW-72). 959 2nd Alley E. Pipe Replacement from 5th St. East to 7th St. East - CARRYOVER $110,000 This project replaces approximately 700 feet of 1930's era 8" clay sewer with 8" PVC gravity sewer main. The existing sewer main was found to be cracked and could pose a serious problem if pipe conditions continue to deteriorate. This project would improve services to approximately 30 different residences (SEW-] 4). W SOLID WASTE FUND: 5510-460-430840;430845 ACTUAL BUDGET ACTUAL I BUDGET FY13/14 FY14/15 FY14/15 FY15/16 360 Repair & Maint Services/Building Man $213 $3,500 $501 $3,500 Subtotal $8,758 $14,750 $6,442 $14,250 430840 Capital Outlay: (Financed 5 yr) 944 Garbage Truck $172,988 $27,012 $0 $0 $172,988 $27,012 $0 $0 430840 Capital Outlay: 820 Alley Paving - transfer to Gas Tax $0 $25,000 $25,000 $35,000 $0 $25,000 $25,000 $35,000 430840 Capital Outlay: Replacement Funds (10120) 940 Machinery & Equipment $2,679 $0 $0 944 Garbage Truck $277,931 $96,369 $80,598 $324,500_ Subtotal $280,610 $96,369 $80,598 $324,500 600 Debt Service B01 2539-02 Garbage Tru $0 $22,000 $20,003 $39,891 510400 Depreciation (fund Replacement account $150,000) 831 Depreciation Expense $150,000 $150,000 $0 $150,000 Total $1,317,271 $1,120,531 $836,040 $1,426,144 FY 2016 BUDGET HIGHLIGHTS Line Item Detail : Solid Waste Fund Capital Outlay: 820 Alley Paving - $35,000 Pave approximately seven alleys. Paved alleys enable garbage trucks better access to containers, the alleys are easier to maintain in the winter months, improving operation efficiency. Capital Outlay: Replacement Funds (10120) 944 Machinery & Equipment - $324,500 27 Yard Sidearm Garbage Truck - Replacing a 2003 Sidearm that is currently in back up status and has reached the end of its life cycle. 29 INTERNAL SERVICE UN S Page Fund Dept 1-3 601.0 Central Garage $ 465,421 4-6 6030 Information Technology $ 588,746 Total Internal Service Funds $ 1,054,167 CENTRAL GARAGE ACCOUNT # 6010-410 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The Central Garage provides an internal customer service response for the proper maintenance and service of the city's fleet of vehicles and equipment. DEPARTMENT PERSONNEL: (3 FTE) I Mechanic Supervisor 2 Mechanics GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. Provide cost effective and efficient operation for fleet maintenance services. The FY 16 Central Garage budget represent a plan to continue the internal repair and maintenance operation of the municipal fleet. Mechanics will continue to utilize scanning programs, knowledge obtained in training courses to perform services, preventive maintenance, and repairs. Additionally, antiquated A/C equipment will be replaced with modem equipment that meets automotive A/C equipment standards that protect the ozone. BEGINNING CASH 10100 CASH: operating Total Cash (beginning of year) REVENUES 342050 Fees for Services 371010 Investment Earnings Total Available EXPENSES Personal Services M&O Capital Outlay Total Expense ENDING CASH Operating cash available ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $0 $4,171 $0 $4,171 $4,171 $25,214 $4,171 $25,214 $454,871 $489,770 $490,051 $464,491 $264 $200 $147 $30 $455,135 $494,141 $494,369 $489,735 $186,024 $202,204 $195,197 $205,530 $220,113 $235,966 $231,594 $259,891 $44,827 $45,000 $42,364 $0 $450,964 $483,170 $469,155 $465,421 $4,171 $10,971 $25,214 $24,314 1 CENTRAL GARAG` FIND: 6010-410-431330 1 ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 Personal Services: FTE'S 3 3 3 3 110 Salaries and Payroll Costs $152,049 $161,690 $156,351 $164,028 121 Overtime $882 $2,000 $2,061 $2,500 153 Health Insurance $22,523 $27,132 $25,767 $27,341 155 Retirement $10,569 $11,383 $11,018 $11,661 Subtotal $186,024 $202,204 $195,197 $205,530 Maintenance & Operations: 210 Office Supplies, Computers & Software $866 $7,250 $7,335 $9,000 229 Equipment (Non Capital);Safety Equip, other Supplies $9,080 $7,500 $5,881 $14,000 230 Oil $15,137 $25,000 $21,882 $25,000 231 Gas $1,989 $3,000 $977 $3,000 232 Motor Vehicle Parts $103,030 $91,000 $105,304 $103,000 233 Tires $33,339 $35,000 $35,891 $35,000 238 Filters $6,855 $7,700 $5,766 $7,700 241 Consumable Tools, Books $2,370 $2,000 $984 $2,000 341 Electricity $1,735 $1,900 $1,667 $1,950 344 Natural Gas $9,195 $7,400 $4,813 $9,000 354 Contract Services -Repairs $26,949 $31,000 $26,695 $31,000 362 Equipment Maint., Radios, Building Maint, $1,042 $2,000 $1,093 $2,000 373 Dues &Training $4,135 $6,200 $5,193 $6,200 388 Medical Services $570 $300 $50 $300 510 Insurance $3,820 $3,000 $2,347 $2,500 528 Information Tech. Transfer $0 $5,716 $5,716 $8,241 Subtotal $220,113 $235,966 $231,594 $259,891 Capital Outlay 920 Building Remodel $44,827 $0 $0 $0 944 Vehicle -Service Truck $0 $45,000 $42,364 $0 $44,827 $45,000 $42,364 $0 Total $450,964 $483,170 $469,155 $465,421 PA FUND: 6010-410-431330 Line Item Detail: CENTRAL GARAGE 210 Office/Computers & Software- $9,000 Computer replacements and annual software licenses in the past were included in the Information Technology fund. Central Garage is now an internal transfer fund and the line item increase is to pay for computer replacements and annual software licenses previously budgeted in the IT fund. 229 Equipment (Non Capital)- $6,500 / Safety Equip & Shop Supplies - 57,500 Increase is for the following two items: $4,500 - A/C Recover, Recycle & Recharge Machine. Replacing 1992 model that doesn't meet current CFC's standards. $2,000 - (3) Combo Air/Electric Hose Reels 232 Motor Vehicle Parts - $103,000 $12,000 increase needed to reflect actuals for FY14. We have seen an increase in parts over the last couple years, and the newer equipment requires replacement of items that in the past we were able to repair. Computers and sensors control motor and equipment functions. When sensors go bad they must be replaced or the equipment will not run. The tier 3 emission compliance equipment requires replacement of the exhaust particulate filters that range in cost of $2,500 for a reconditioned unit to $9,000 plus for for a new replacement. We currently have seven units with these systems in our fleet with more scheduled for purchase. 373 Dues & Training - $6,200 It is necessary to travel out of state for specialized training for the City's fire apparatus, large construction equipment, sweepers, and vac -trucks. INFORMATION TECHNOLOGY ACCOUNT 4 6030 PURPOSE OF THIS DEPARTMENT: Why does this department exist? Information technology provides technology systems to City staff for their respective provision of services to the City of Kalispell. Additionally, the IT department provides a means to distribute public information through IT services such as the City website, broadcast of public meetings, email and the electronic document repository. DEPARTMENT PERSONNEL: I Information Technology Director; .8 Information Technology Support Specialist; .55 Media Specialist GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. Maintain computer systems for the provision of municipal services 2. Maintain external communication systems for the dissemination of information to the public. The City website will be redesigned. The website and the social media sites will be archived. Network firewalls will be added or replaced at City Hall, Fire Station 62 and the 911 Center. The preceding network changes will allow implementation of a disk based backup solution with reduced disaster recovery and backup time. Bandwidth will be increased to the north fire station. A three year Microsoft agreement covering various server and email hosted encryption licenses will be renewed. A new advanced authentication system that uses dual factor authentication for a CJIS requirement will be setup for the patrol cars. The Kalispell cable channel event controller will be replaced. New stock programming will be purchased and will provide new on air programming for cable channel. INFORMATION TECHNOLOGY FUND FUND: 6030-403-410580;410585 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating 10120 Cash, Replacement account REVENUES 393000 Charge for service -other Funds 335230 Entitlement (General Fund share) 341027 Charter Franchise Fees (moved from General) 371010 Interest 364030 Misc./ sale Total Revenue Total Available EXPENDITURES Data Processing Equipment Equipment from Replacement $ Depreciation/Replacement reserve Total expenses add back depreciation cash ENDING CASH 10100 CASH: Operating 10120 Cash, Replacement account Total Cash ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16_ $ 52,527 $ 155,993 $ 155,993 $ 127,398 38,587 $ 43,587 $ 43,587 $ 14,112 91,114 $ 199,580 $ 199,580 $ 141,510 191,175 $ 155,763 $ 151,977 $ 224,567 $ 175,000 $ 70,000 $ 70,000 $ 155,000 $ 171,266 $ 170,000 $ 172,119 $ 180,000 $ 821 $ 1,000 $ 957 $ 500 $ 23 $ 100 $ 98 $ - $ 538,285 $ 396,863 $ 395,151 $ 560,067 $ 629,399 $ 596,443 $ 594,731 $ 701,577 $ 391,980 $ 421,563 $ 371,853 $ 477,915 $ 37,840 $ 56,999 $ 46,893 $ 105,831 $ - $ 38,500 $ 34,475 $ - $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 434,819 522,062 $ 458,221 $ 588,746 $ 5,000 5,000 $ 5,000 $ 5,000 $ 155,993 $ 69,294 $ 127,398 $ 98,719 $ 43,587 $ 10,087 $ 14,112 $ 19,112 $ 199,580 $ 79,381 $ 141,510 $ 117,831 2 INFORMATION TECHNOLOGY FUND FUND: 6030-403-410580;410585 401-410580 Personal Services: FTE's 110 Salaries & payroll costs 121 Overtime, Call Outs 153 Health 155 Retirement Subtotal 403410580 Maint, & operations: 215 Office Supplies, Ship & Recycle 218 Equipment -(non capital) 325 Website & Social Media 345 Telephones - Cellular 346 SummitNet & Internet Service Providers 353 LaserFiche maintenance contract 354 Maintenance - Annual contracts & warranties 355 Software & Software Licenses 357 Granicus Meeting Streaming 358 Hosted Office 365 E-mail & Email Services 373 Training/school/memberships 510 Insurance 403-410583 218 TV -Video Equipment & programming 354 TV -Video Contract Services 403-410585 Copiers, Fax, Office machines, Phones 229 Supplies (leased equip. supplies, paper, etc,) 345 Phone - ]eased lines (moved from General) 532 Copier Leases (7) Subtotal ACTUAL BUDGET ACTUAL BUDGET -FY13/14 FY14/15 FY14/15 FY15/16 $ $ 2.28 131,514 85 26,784 9,906 $ $ 2.18 140,566 2,500 32,454 10,538 $ $ $ $ 2.18 138,857 - 30,225 10,527 $ $ $ $ 2.55 162,290 2,500 33,424 12,305 168,288 186,060 $ 179,609 $ 210,521 $ 2,324 $ 2,400 $ 2,310 $ 2,400 $ 20,356 16,907 $ 15,764 $ 16,800 3,568 3,000 $ 2,853 $ 17,000 121 $ 2,245 $ 2,366 $ 1,800 4,699 $ 6,638 $ 4,963 $ 9,800 3,300 $ 4,200 $ 4,749 $ 4,000 14,026 $ 30,435 S 22,380 $ 42,266 30,114 $ 15,300 S 17,789 $ 24,500 8,300 $ 7,200 $ 7,200 $ 7,200 8,030 $ 10,000 $ 7,949 $ 13,700 225 $ 5,950 $ 1,581 $ 7,050 2,640 $ 1,778 $ 1,817 $ 1,778 $ 10,291 $ 3,950 $ 542 $ 12,400 $ 2,600 $ 2,500 S 2,550 $ 1,300 $ 10,913 $ 23,000 $ 13,146 $ 17,400 $ 79,723 $ 80,000 $ 65,721 $ 73,000 $ 22,462 $ 20,000 $ 18,564 $ 15,000 $ 223,692 $ 235,503 S 192,244 $ 267,394 INFORMATION TECHNOLOGY FUND FUND: 6030-403-410580;410585 F", 010111111� ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 405-410588 Equipment: DEPT 940 Network Equipment Capital $ - $ 27,244 $ 12,244 $ 31,000 403-410585 942 Servers -capital $ 2,672 $ 38,500 $ 34,475 $ 15,000 4xx-410588 218 Police Dept. (413) $ 17,460 $ 15,755 $ 22,522 $ 26,160 354 Police - Hosted server (413) $ - $ - $ - $ 2,000 218 Park's Dept. (436) $ 4,243 $ 5,310 $ 4,375 $ 1,935 218 Public Works (410) $ 2,645 $ 2,725 $ 1,737 $ 2,410 218 Attorneys (404) $ 2,667 $ - $ - $ 3,660 218 Fire Department (416) $ 5,016 $ 5,065 $ 5,145 $ 9,195 218 MGR/HR/Mayor/Clerk(40 1) $ 1,640 $ - $ 62 $ 4,050 218 Community Economic & Development $ - $ 900 $ 808 $ 1,855 218 Planning & Zoning (420) $ 1,497 $ - $ 8,566 Subtotal $ 37,840 $ 95,499 $ 81,368 $ 105,831 403-510400 831 Depreciation / Replacement reserve $ 5,000 $ 5,000 $ 5,000 $ 5,000 Total $ 434,819 $ 522,062 $ 458,221 $ 588,746 6 COMPONENT UNITS Page Fund Dept 1-11 TBID Annual Marketing Plan 12 7855 Tourism Business Improvement District $ 525,000 BID Budget Letter 16-17 2700 Business Improvement District $ 148,734 Total Component Units $ 673,734 4 In aiseo' Kalispell MONTANA veq in Every DirectIlon Discover Kalispell FYI 6 ANNUAL MARKETING PLAN Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY16 Marketing Plan Marketing Kalispell Our marketing strategy identifies amix ofadvertising, sales and service programs to deliver a consistent brand message and outstanding experiences through a cohesive allocation ofbed tax and T0Dfunds. Key strategies are designed tomake ameasurable impact on visitations during the shoulder and winter months. Our target market consists ofadventure travelers and Geotravelers who like to mix outdoor adventure with culture, history and a charming small town experience. Today's traveler is looking for unique experiences that connect them with the destination in a way that is authentic. Glacier National Park, Flathead Lake, and the vast availability of outdoor recreation inNVVMontana offer unlimited adventure. |nthe center ofhall lies Kalispell, afriendly community with historic charm, affordable experiences and soul -stirring beauty. / Montana Dragon Boat Festival Sep, 2014=73teams, 47%out ofmarket, $1JG},775economic impact ,/ Montana Spartan Race May, 2O14-6,5OOracers, BO%out ofmarket, $1,7OQ,18Ueconomic impact `/ Montana Pond Hockey Classic Feb, 2O14'51teams, 9O%out ofmarket, $63I613economic impact `/ Montana State High School Rodeo Finals Jun, 2D14-23Gcompetitors, 9896out ofmarket, $1,072,536 economic impact V Awarded three grants from MT Department of Commerce: SPEG for MT Pond Hockey Classic, TIIP Grant for Kalispell City -Wide Wayfinding, and VIC funding grant. ,./ Produced winter destination video: Kalispell Montana Discovery In Every Direction °/ Kalispell V1[achieved a 12% increase inwalk-ins over previous year `/ TBID collections (FY14) = 8% increase in revenue for 2014/+ 25% in room nights between October -June ,/ Bed Tax collections (2014) = 11% increase in collections MONIrANA Fun*c^u(",OwMoN/rvFOUNDATION mmHOwu STATE FINALS Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'16 Marketing Plan 2 KallsRell m ONTANA Web: xvvvvv.discmverka|ispeU.corn 61 Facebook/Discover Kalispell VTwitter @visit_Kalispell |nstagrarn/DiscoverKa|ispeU You You Tube/Discover Kalispell ,� �� #discoverka|ispeU Kalispell Visitor Information Center 15Depot Park, Kalispell Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'16 Marketing Plan P j i� o 13 INARWUVE Describe your destination. How does your destination align with Montana's brand pillars? You know that point in the center of a compass? 360 degrees radiate outward from this hub, forming a perfect 'compass mmse'. That center point could also becalled "Ko|ispeU". If Northwest Montana were a sovereign territory, Kalispell would be its capital, Not just the population capital, although with 20,000-plus residents it is the largest community in the area; and not just the geographical capitol, even though it pretty much center -punches the region. Kalispell is the nexus of Montana's northwest because, like the center of a compass, nothing in this spectacular natural playground isfarther than ashort, straight line away. North: alpine excitement East: Crown ofthe Continent - Glacier National Park South:ajewe|ofabke—RatheadLake West: quiet discoveries within national forest lands, mountain lakes, biking trails As you might expect, tracing these radial lines back to their center leads to a bustling hub of activities. Kalispell is a vibrant and engaged community, and visitors need not look far for evidence of its charms. Woodland Park, the oldest and largest of the city's 30 parks, features shaded walking trails, a playground, a skateboarding park and a full water park complete with slides. Every week, Ka|ispe|ys streets shut down for ThursdayFest!, an outdoor block party that runs from the end of June through the end of August, where locals and visitors enjoy food vendors, music, a craft fair and beer garden. As the seasons change aodothe vacation -making events. Equestrians will circle the last week ofJuly mntheir calendars as Kalispell plays host to the world-famous Event at Rebecca Farms, extravaganza of English - style horse riding highlighted by a heart -pounding cross-country competition. |nthe early fall dragons (dragon boats that is) are spotted on Flathead Lake as 70 teams ply the waters at the Montana Dragon Boat Festival. Spring is kicked into gear when thousands of runners endure rugged terrain and obstacles at the Montana Spartan Race. The beauty and magic of winter is celebrated on a natural lake with 60 plus team from across North America atthe Montana Pond Hockey Classic. Of course, these are only four directions, and the center from which they spring. Every point on this compass leads to some kind of Montana adventure, every one of them unforgettable. All you need bn doisget toits center -- Kalispell -- and chart your own course from there. Fy2016 Opportunities The National Park Centennial during 2016 provides a great opportunity for the KCVB to capitalize on our close location toGlacier National Park. VVewill leverage the NP5focus onengaging youth and GNP's focus onthe Peace Park with VVaterton/Canada. Heritage tourism is experiencing the places and artifacts that authentically represent the areas' past and present. Kalispell is the location to learn about the history of northwest Montana and Glacier National Park. Our historic downtown Main Street and east side homes are popular with visitors. During FY'16 Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'16 Marketing Plan P n @ e 14 the KCVB will identify opportunities to showcase our heritage and enhance learning opportunities through social media, guided tours and public relations. The farm totable trend is not new but it's a movement that's gaining speed aaitrelates totravel planning. Some travelers choose a destination based on availability of culinary activities while others seek out those activities once adestination isdecided upon. Flathead Valley has multiple opportunities to promote, such as restaurants that serve locally raised Yak and Bison, locally grown hops used by our local brewers, and Flathead Lake cherries incorporated in whiskeys and other spirits. Challenges Seasonality: The Flathead Valley isaseasonal destination. Although the area's tourism industry |s making strides in smoothing out the hotel occupancy levels between the height of summer and quiet of November and April, seasonality continues tobeachallenge. Seasonality ofworkers and businesses add to that challenge as well as unstable weathertrends precipitated by climate change during shoulder months. Canadian Economy: Alberta has been the number one residency for visitations into northwest Montana over the past several years. Canadian travelers are akey component ofour drive market visitations during shoulder and winter seasons. With the current state ofthe Canadian economy and fluctuation of the dollar, Flathead County is already seeing a decrease in visitations from our neighboring provinces. How long itwill last and the overall impact bwill have isyet $obedetermined. Lack ofinfrastructure and cost of transportation: Costs and availability ofair travel continue tnbea barrier for Kalispell to effectively increase visitations from some geographic and psychographic markets. There is local effort in place tocapture more direct flights (G|acierAERO). New markets actualized to date include seasonal flights to Chicago, Portland, Los Angeles, San Francisco Bay Area. Amtrak passenger rail transportation has been negatively affected due to increasing oil freight on the line causing significant delays and cancellations. The Flathead Valley has minimal local transportation options and nooptions toQofrom Kalispell toGlacier Park. Public Assembly venues: Kalispell [V8will continue tmwork with community leaders and public officials to find opportunities to improve our public assembly venues which are limited due to size and condition. Glacier National Park: KCVB will continue to increase awareness of year-round activities in Glacier Park to decrease the impact on the local economy due to the opening and closing of the Going To The Sun Road. As the major road reconstruction winds down, the Kalispell [VBwill work with Xentena,the National Park Service and other community leaders to push for an extended season at the park. How will your marketing plan address thethree-phase travel decision process of Orientation and Facilitation? The Inspiration phase is one in which the traveler is made aware of the general product and develops a desire tovisit the destination. Ka|ispeU's marketing plan and initiatives leverage the Montana brand awareness achieved by MTOT then connects with our target markets to provide inspiration about our Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'16 Marketing Plan 5 destination through compelling imagery, engaging text and strong incentives totravel. Potential visitors connect with Ka|ispe|ys iconic natural resources (Glacier National Park and Flathead Lake) while gaining asense ofthe welcoming small town and lifestyle. It's important toconnect with those that already love you and talk about you, which includes the locals, as they can be your best spokespersons. That's where social media plays animportant role. The media primarily used during this stage b DiscoverKalispell.com, print and online advertising, video, social media, emarketing, collateral, travel shows, signature events and publicity. In the Orientation phase travelers begin to figure out the details of the trip. This phase focuses on the route the traveler will take, stops to make along the way, and what activities and attractions best fit their lifestyle and travel group. Media used tohelp orient the visitors tothe offerings ofour destination include DiscoverKalispell.com, Trip Advisor, social media, online advertising that points to associated landing pages, collateral, PR, and emarketing targeted to specific interests and other demographic factors. At this stage we offer suggested day trips and tours, consumer reviews, niche brochures such as Brews, Wines and Spirits, story pitches and lodging packages. In the Facilitation phase travelers drill down and select specific activities and make reservations for transportation, lodging and activities. This would include looking etday trips and tours outside ofthe primary trip purpose (i.e. Glacier Park vacation: what are other activities for days outside of the park). The resources Kalispell provides to the visitor at this phase of the planning cycle is DiscoverKalispell.com — including superior mobile compatibility, visitor information center, wayfinding signage, maps, lodging packages, Trip Advisor for dining and activity suggestions. Who is your market? a. Primary Market Geographic: Drive markets: Alberta and Southeastern British Columbia, Washington, Oregon, Montana Direct Flight Markets: Seattle, Portland, Minneapolis, Chicago, Denver, Los Angeles area, San Francisco area Demographics: 35-64years old; couples and younger families; business travelers Trip Type: Shoulder and winter seasons - business, groups, leisure short getaway/extended weekend Summer - base camp and/or pre -post stay for Glacier National Park week-long summer/ early fall vacations. The first time visitor is primarily here for Glacier National Park, and specifically to experience the Going To The Sun Road. Travelers will choose Kalispell as the base camp for their trip because we offer a central location to a number of activities and provide affordable vacation options, particularly for families. The repeat visitor is less dependent on availability of all areas of Glacier Park and branches out to the other attractions such as Jewel Basin, Lone Pine State Park, and partakes in local culture such as the historic walking tour ofdowntown Kalispell. Kalispell also supports astrong business and group repeat market. Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'16 Marketing Plan I I , �,,, (, 16 The Canadian market predominantly visits for shopping, particularly around Canadian holiday weekends. They also participate in sports such as skiing and golf as the prices are lower than similar venues in Canada and are regular participants in our signature events. Kalispell supports and leverages the brand awareness that the Montana Office of Tourism has achieved inthe key markets of Seattle, Chicago and Minneapolis through participation in co-op campaigns and social media campaigns. The KCV8directs consumer marketing funds tothe Provinces ofAlberta and southeastern British Columbia and Kalispell's drive, direct flight and Amtrak markets. b Emerging markets Geographic: Markets identified through our signature event participants; new direct flight markets Demographic: 30-45 years old; business travelers, couples, girls weekends, man -cations, multi - generational groups Trip Type: Extended weekend, 5-7 days centered around events and meetings (shoulder and winter) Business Travelers: The line between business and leisure isblurred. These travelers want the productivity and opportunity expected with a business trip but also seek new experiences and enjoyment. KCVB has an opportunity to engage with business and meeting/convention travelers on the ground stimulating them to talk about their experience in Kalispell on social media. Multi -Generational Travel: According toasummer 2O14AAA poll, 36%ofAmerican families planned tu take amulti-generational trip bymid-2D15,op4% from the year before. Baby boomers have money and a love for meaningful experiences and they are more able-bodied than their predecessors. "In the last couple of years we've seen almost 90% of multigenerational trips have an emphasis on, 'I'm going to be the global guide for mygrandchi|d.'"Melissa Biggs Bradley, |ndaRare. Volunteerism: Not anew trend but one that bsupported byour target market, Reatraveheo. VVhyjust go on a vacation when you can create a deeper connection to the world and give back — and learn something inthe process. Northwest Montana has ample opportunities toengage both leisure and group travel in volunteerism. DMO Outlook calls hConscious Travel, those interested in environmental sustainabi(hyand cultural rejuvenation. Research that supports marketing initiatives According to ITRR Nonresident Traveler Expenditure report for Flathead County visitors spend an average of$618million annually. The largest expenditure sector isretail sales followed by restaurant/bar, gasoline, grocery/snacks, hotel/motel. Institute for Tourism and Recreation Research non-resident survey on travelers spending at least one night in Flathead County during Q1-Q4 2014: 28%ofgroups have all first time visitors 439&stayed inhotel/motel 5596ufgroups with all repeat visitors Average group size: 2.24 21% flew on a portion of their trip Average age: 66 7196 used auto/truck ostravel mode to enter MT Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'16 Marketing Plan P � �� (" 17 Top 5residency oforigin: WA, Alberta, OR, CA, ID, IVIN,British Columbia 64% gave Vacation/recreation/pleasure as primary reason for visiting the area Top activities include: scenic driving (770),day hiking (54%),nature photography (5O%),recreational shopping (4296),wildlife watching (4O%)and visiting other historical sites (Zg%). Business Travel: U.S. business travel is projected to top $310 billion this year, a record 6.2% increase on top of a record -breaking 2014. A record number of business travelers are taking a record number of trips and spending record amounts on sales calls, training meetings and corporate events, said Joe Bates, vice president nfresearch etthe Global Business Travel Association Foundation. (Travel Market Report) Business travelers are spending more time engaging with a travel destination, using business travel as an excuse toexplore something new and expand their horizons. Six out nften respondents are more likely tomix business and pleasure untrips than they were five years ago. They want topositively impact not only their careers but also their lives. (Skift) Impact of Mobile and Social Media: Travel in 2015 will be planned and executed online and on mobile devices. How tojoin the existing conversation inamanageable way? Abrand that connects to travelers' ideals of themselves and the world will be more successful in building long-term meaningful relationships with customers. (SkUt) As a DIVIO we need to focus onbuilding quality engagement versus working to build numbers of followers (reach). Two methods toachieve that are byusing quality lifestyle posts that accurately portray our destination and identify and build influencer relationships — who is talking about us and using the voice we want. Although content bking, visuals reign (Skift. Our destination and all ofthe surrounding beautiful scenery lends itself well for Instagram, Facebook and video on our You Tube channel. The following trends for social media give direction on where to focus efforts during FY'16: 0 Twitter and Facebook will be used as a real time concierge in answering visitors' queries, or promoting specific events and attractions. w 3out ofevery 4people post photos tosocial networking sites from atrip. 0 92% of consumers say they trust word of mouth and recommendations from friends and family above all other forms of advertising. 0 52% of Facebook users said their friends' photos inspired their holiday choice and travel plans. (Social Media Today, Skift and Four Pillars) 67% of professional meeting planners are searching online before they contact a destination (Tom K4artin). Next generation attendees crave collaboration and experiences todeliver more meaning and context. They are looking for productivity, opportunity and new experiences. Meeting planners are interested in unique venues and experiences to increase the appeal and productivity nftheir events. Aatravel costs and headaches related tntravel continue torise, more planners will belooking closer tohome. Also the growing concerns for sustainobi|bywill increase the importance ofgoing local \nboth location ofmeetings and food options. Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'16 Marketing Plan o �, 18 According toDW1OOutlooks, Associations arediminbhin8insbeduetoBenerationa|shiftsbut1hetota| number ofAssociations isincreasing. This leads tomore meetings with fewer attendees which bagood fit for Kalispell. Meeting planning companies such as CVent are seeing a 33% increase from non- professional planners (Executive Assistants, Brides planning their own weddings etc.) versus professional planners (Conference Direct, Helms Briscoe). 2013-2014 RFP'asubmbted = 35.596 (non-professional) 62% (professional). 2014'2015 RFP'ssubmitted =50% (non-professional) 50%(professiona|). (CVent) DIVIU's interested in growing the M&C market need to expand their reach to non-professional meeting planners and becreative Lugrow business. Totake full advantage mfthe meeting audience, DKAC/s should use technology to extend the lifecycle of the meeting by soliciting engagement through social channels and appsbefore and after the meeting. Economy Services: Companies like Airbnb,HomeAway,\RBO,Luxury Retreats and other upcoming startups are driving the market. The industry defines this segment asShared Economy, assets that are either rented or bartered (e.g., Airbnb and Uber) outside of traditional commercial arrangements. Traditional lodging properties (hotels and motels) need to use technology to speak to the economy and experiential traveler. KCVB needs to find ways to acknowledge that trend while continuing to highlight the affordable variety oflodging found inKalispell. Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'16 Marketing Plan 9 GOALS AND OBJECTIVES 1. Connect with potential and repeat visitors as demonstrated through increased usage of our key platforms (webske,social media, and newsletter subschpdons). 2. Grow winter season visitations 3. Work cooperatively with other local organizations to promote local events calendar 4. Increase earned media placement for Kalispell intravel media 5. Expand and improve resources at the Visitor Information Center 6. Provide sponsorships toidentified events and sports tournaments that have long term growth potential during shoulder and winter seasons. 7. Connect with active meeting planners indrive market 8. Play an active role as a voice for tourism in the state and the community through positive publicity and outreach. Obiectives Consumer Travel a. Increase total unique visitors tmwebskeby8%over FY14 b. Increase unique visits towebsitefrom mobile devices by1O% c. Increase occupancy atT80hotels between November and February by2% d. Generate 6 media stories in target markets through public relations efforts e. Expand V|Chours to7days aweek between June 1and Sept 1 t Identify method to coordinate event calendars with members and relevant local organizations Events and Sports Tournaments a. Successfully produce established signature events: on budget and increased economic impact to community. b. Establish sponsorship for two other events or sports tournaments that have longterm growth potential during off-eason. Meetings & Conventions m. Establish Customer Relationship Management program andLeadGeneration5ervicetoimprove communication with identified meeting planners indrive market. b. Create marketing program for local and out ofmarket use to promote Kalispell as meetin8s/onnvendondesLination. c. Create a comprehensive database and recruitment program of all active regional planners. d. Update and enhance promotional materials including photos Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY16 Marketing Plan 10 Projected Revenue $ 525,000 FY'15 Carryover Program Description Project Program Total Staffing & Operations $235,500 Marketing Support $8,000 Smith Travel Reports 55,500 VVebs|te $18,000 Maintenance, enhancements, SEK4 Consumer Marketing $85'000 Photo and video library $5,000 Social Media adminQadvertising $8,000 Creative services $I5,000 Media buy: print and online $30'000 Travel show attendance $2,500 Trade show booth $500 Airport displays $7^000 EN1arkedng $7,000 Visitor guide and niche brochures $10,000 Events and Sports -Operations and Promotion $108,500 Dragon Boat Festival $25,800 Spartan Race $25,000 Pond Hockey $25,000 Other event & sports sponsorships $5'000 Event Operations Management $28,500 Groups and K8&C $40,000 Meeting Planner Shows $5'000 Meeting Planner FAN1 $20'000 Meeting planner incentive program $9,000 Group photo and video library $6,000 K4&Cguide $3'000 Customer Relationship K4gmt System $2,000 Lead Generating Service $5,000 Publicity $30,000 Travel media press trips $13,000 Proactive & reactive PR/Story pitches $16'000 Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'16 Marketing Plan TOURISM BUSINESS IMPROVEMENT DISTRICT FUND: 7855 W"I Dwymol BEGINNING CASH 10100 CASH: Total Cash RECIEPTS 10100 Room Tax Total Receipts TOTAL AVAILABLE DUE TO 21210 Due to TBID estimated proposed ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY12/13 FY13/14 FY14/15 FY14/15 FY15/16 $1,605 $928 $0 $0 $0 $1,605 $928 $0 $0 $0 $439,617 $505,000 $550,000 $550,000 $525,000 $439,617 $505,000 $550,000 $550,000 $525,000 $441,222 $505,928 $550,000 $550,000 $525,000_ $440,294 $505,928 $550,000 $550,000 $525,000 ENDING CASH CASH: $928 $0 $0 $0 $0 The Tourism Business Improvement District is a component unit of the City of Kalispell. The City does not record revenues and expenses of the district. The funds are passed thru to the Chamber of Commerce. The Chamber is responsible for managing the funds and providing the City with financial statements. IN 211 2015 -2016 BUDGET RAUSHU Jon Fetveit, Chair Janet Clark John Hinchey Pam Mower Marshall Noice Tim Price Debbie Snyder Coordinator: Pam Carbonari Downtownkalispell.com 7, May, 15, 2015 Mayor and City Council, The following is the proposed budget for the City of Kalispell Business Improvement District. This budget keeps in mind the Mission, Vision and Purpose of the District. A list of accomplishments and a work plan for 2015 — 2016 is included. The Mission of the Kalispell Business Improvement District To promote and foster economic growth and stability within the Business Improvement District while preserving Downtown Kalispell's rich historic and cultural identity. The Vision By preserving historic charm, fostering growth, promoting a sense of community and improving image, Downtown Kalispell will develop into an attractive location for investors, property owners, business owners, and residents, and become a destination point for visitors. )f � 1, , , 9 , l, 7 P%tOkpvlL _`till 1 J, 9 4 1, , 'I, , f" � � ( ), , 1, ; , ;, ( I , )" I , ", � 11 a fl, "I, 1, , ( 6 0 1 � f Q 4 I f 1, l',' , , y t t "� U ' , s a [ I k� KALISPELL BUSINESS IMPROVEMENT DISTRICT The Purpose To accomplish its vision of creating a vibrant and dynamic business district the BID works to: • Build effective partnerships with businesses, institutions, property owners and city government to maintain a clean and safe connnunity. • Attract, retain and promote quality businesses and retail segments too support our local economy. • Promote Kalispell as a renowned destination point with a business, retail and institutional trux offering unique products, services and events. • Coordinate programs designed to promote Kalispell as the preferred place to shop, work, learn and live, • Faqade Improvement Program — Secured a $15,000 grant from the Montana Department of Commerce — Main Street Program Purchased 19 new street trees for the BID District • Funded and supervised the Downtown Ambassador — keeping downtown clean & friendly • Flowers for the BID District • Television commercials advertising downtown events • Updated web site to accommodate mobile devices & other upgrades • Contracted to maintain a web presence through Facebook • Continue the wooden coin program - $5.00 off the purchase of $25.00 • Downtown Ambassador contracted to clean downtown parking lots and decorative garbage cans • Wayfinding signage downtown completed in cooperation with the City of Kalispell with matching funds provided by the BID • Supported downtown events; Chocolat Affaire, Thursday!Fest, Taste of Kalispell, The Art Walk, A Run Through History • Worked with new and potential propertylbusiness owners • Maintained part time Coordinator position • Represented the interests of the downtown in the CORE area plan • Worked with the city on the development and implementation of right of way permits for signs, tables, chairs, art and parklets within the BID District • Restored pedestrian benches within the district =13 IR 11,11 U MALMO • Continue investment in our web site and web presence • Increase presence on social media • Maintain Coordinator and downtown Ambassador positions • Provide 42 hanging plants and plants for 54 corner planters • Award $30,000 in Faqade Improvement grants • Additional beautification projects • Work with the city to review and evaluate transportation/parking issues downtown • Assist property ownersibusiness owners resolve issues downtown • Coordinate with the City of Kalispell Planning office regarding the Downtown Plan • Advertise downtown events to continue drawing visitors for the economic success of property/business owners • Continue to be an advocate for downtown • Develop a plan for bicycle/pedestrian safe & friendly downtown ("'w" f,,06) 2""),,-402, i ", �, ), f", , C � , c ( J � '� � BUSINESS IMPROVEMENT DISTRICT FUND: 2700-490-470330 FuROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating Total Cash REVENUES 363010 Assessments 311100 Levy 312000 Penalty & Interest 335230 Class 8 PP Reimb. 346050 Festivals 365000 Donations 371010 Interest Total Revenue TOTAL AVAILABLE EXPENSES Operating ENDING CASH CASH; Operating estimated proposed ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY12/13 FY13/14 FY14/15 FY14/15 FY15/16 $128,044 $116,040 $77,818 $77,818 $76,950 $128,044 $116,040 $77,818 $77,818 $76,950 $24,446 $23,963 $23,000 $24,000 $24,000 $63,841 $64,084 $63,000 $63,000 $63,000 $576 $319 $250 $136 $136 $0 $251 $200 $311 $311 $397 $600 $1,000 $0 $0 $10,118 $16,210 $5,000 $3,000 $20,000 $926 $449 $500 $350 $250 $100,304 $105,876 $92,950 $90,797 $107,697 $228,348 $221,916 $170,768 $168,615 $184,647 $112,308 $144,098 $169,036 $91,665 $148,734 $116,040 $77,818 $1,732 $76,950 $35,913 DOWNTOWN BUSINESS IMPROVEMENT DISTRICT WAS CREATED May 17,2004 by Resolution 4891 A adopting a budget and providing funding through a mill levy and assessment combination. 16 ]BUSINESS IMPROVEMENT DISTRICT FUND: 2700-490-470330 EXPENDITURE DETAIL/SUMMARY PROGRAM: STAFFING: 349 Mileage/Supplies/Conferences/ Rent 350 Contract staff - coordinator 353 Contract staff - other IMPROVEMENTS: 244 Way finding signs 245 Welcome sign at entrances to district COMMUNICATIONS: 322 Newsletter 345 Cell Phone/Wireless 352 Web Site Development/logo 357 Contractor -Twitter/Facebook/B log DEVELOPMENT ACTIVITY: 351 Development Activity: Contract services 355 Fagade Improvement Program 365 Advertising/Publications 366 Sponsorship/Events 530 Insurance TOURISM: 356 Printing BEAUTIFICATION: 360 Art 364 Cleaning & Flowers 522 Administrative Transfer Total Budget proposed ACTUAL ACTUAL BUDGET BUDGET FY12/13 FY1.3/14 FY14/15 FY15/16 $5,560 $5,167 $4,000 $5,000 $35,183 $29,300 $29,200 $30,000 $15,268 $18,962 $20,000 $20,000 $0 $26,482 $0 $0 $5,440 $0 $0 $0 $224 $303 $350 $350 $821 $809 $1,000 $800 $1,864 $3,355 $4,000 $4,000 $2,010 $3,536 $3,000 $5,000 $20,321 $6,165 $0 $11,100 $10,598 $23,401 $2,585 $1,449 $980 $7,183 $719 $111 $44,189 $20,000 $15,000 $30,000 $20,000 $6,000 $3,500 $3,500 $7,000 $7,200 $6,000 $6,000 $0 $500 $2,000 $1,000 $8,090 $2,859 $5,000 $4,000 $2,645 $3,416 $4,797 $5,894 $112,308 $144,098 $169,036 $148,734 17 CAPITAL IMPROVEMENT PLAN PAGE FUND Dept. # 1 1000 410 PUBLIC WORKS 1 1000 412 FACILITIES 1 1000 413 POLICE 1 1000 416 FIRE 1 1000 420 PLANNING 1 2230 440 AMBULANCE 1 2394 420 BUILDING 2 2500 421 STREETS 3 2215 436 PARKS 3 2600 436 FORESTRY 3 5160 430 AIRPORT 4 5210 447 WATER 4-5 5310 454 SEWER 6 5310 455 WWTP 6 5349 453 STORM SEWER. 6 5510 460 SOLID WASTE 7 6010 410 CENTRAL GARAGE 7 6030 403 INFORMATION TECHNOLOGY 4q 66 601� �s �s tA 4A, 'A 16 (A (A (A (A V3 GF; 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