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03-04-22 City Manager Report1 City of Kalispell OFFICE OF THE CITY MANAGER Information Memorandum 3/4/2022 1. Parks and Recreation Begg Park and the Dog Park have been closed in response to seasonal flooding due to melting snow, recent rains, and frozen ground. The park will remain closed until surface water evaporates/drains and turf can sustain use without detriment. Forestry has completed pruning in the Glacier Commons and Buffalo Stage Subdivisions and are now pruning in the Silverbrook Subdivision. After 7 months of being on order, we received our new field striper for painting field lines at the Kalispell Youth Athletic Complex. We have approximately 7 miles of lines to paint each week. With an additional 7 more fields potentially coming online this year, the sprayer will help reduce the hours needed to accomplish this task. Both our youth and adult indoor soccer leagues finished this past week. The Kalispell Kickers youth indoor soccer league at Rankin Elementary played their final games on February 26. The championship game for our 5v5 adult futsal league took place on February 24. Registration for our youth Spring Soccer league is open. The registration deadline is April 8, and the first practices/scrimmages will be held on April 20 and April 22. Our Little Dribblers basketball league will begin on March 5. This will be the largest basketball league we have ever had with over 400 participants. PreK and Kindergarten games will be at Russell Elementary. 1st and 2nd grade boys will play at Peterson Elementary. 1st and 2nd grade girls as well as all 3rd and 4th grade participants will play at Rankin Elementary. Due to rain and poor ice conditions, we are unable to complete our last two ice skating 2 lessons of our final session. This season had the highest participation ever in our program with 165 participants. 2. Public Works 2021 Stormwater Annual Report The City of Kalispell is required to submit an annual report to stay in compliance with the Municipal Separate Storm Sewer System (MS4) Permit issued by the State of Montana’s Department of Environmental Quality (DEQ). The 2021 Annual Report includes information on how the City met last year’s permit requirements. Highlights Include: • 2021 Stormwater TMDL Action Plan Updates ▪ Approximately 3876 tons of sediment, 13 tons of phosphorus, and 85 tons of nitrogen prevented from reaching local waterbodies • 247 Construction Stormwater Permits reviewed and approved – 237 Construction Stormwater Permit site inspections • In collaboration with the Flathead Basin Commission, Kalispell was a host site for a 2020 and 2021 Big Sky Watershed Corps Member. New MS4 Permit Issued MS4 Permits are issued for 5-year cycles with the last one expiring December 31, 2021. The City recently received notice a new General Permit for Storm Water Discharges Associated with Small Municipal Separate Storm Sewer Systems (MS4s) was issued and becomes effective April 1. Many of the requirements in the new permit are continuations of past requirements with minor changes. Permittees are required to maintain a stormwater management program with the following components: - Public education program - Illicit discharge detection and elimination program - Construction site stormwater management program - Post-construction site stormwater management program - Internal pollution prevention operations and maintenance program including 3 training - Stormwater monitoring program - Stormwater TMDL action plan with associated monitoring More substantial changes include: - Lists of passive and active outreach strategies are provided. Each year, the permittee must implement at least four activities and document using the listed performance tracking methods. - Identified high priority outfalls must not equal zero. - Construction site stormwater violations must be corrected within 14 days, or the permittee must advance the non-compliant site through the established enforcement response plan. - A requirement to assess and document existing ordinances and policies to identify whether low impact development concepts have been implemented to promote protection of stormwater runoff quality associated with new and redevelopment projects. - If visual inspections of permittee water quality facilities find inadequacies or required maintenance to prevent the discharge of pollutants, the changes must be made within six months and if they cannot be done in that timeframe, further documentation and timelines are needed. 3. Police Department Five KPD officers attended First Line Supervisor training this week and two KPD officers attended Basic Crime Scene Processing training this week. KPD had three officers in field training and one at the Law Enforcement Academy during the last week. One officer has successfully completed her field training process and is now able to perform her patrol duties independently. Two officers are currently in their end phase or “shadow phase” of field training. Finally, one officer is in week nine of twelve in the Montana Law Enforcement Academy. Preparations are being made for the next step in the new hire police officer applicant process. Applicants will participate in a written test, and if they pass that step, they will progress to the physical fitness (MPAT) test. Lastly, the applicants will participate in an initial interview with department staff. These tests are components used in the overall hiring process. Over the last week, the Kalispell Police Department has received 660 calls for service and assigned 12 felony investigations to the Investigative Division. 4. Planning Department The Kalispell City Planning Board will hold a public hearing at their March 8 meeting and take public comments on the agenda item listed below: 4 1. Files # KZC-22-01 and #KPP-22-01 – A request from Quail Meadows, LLC, for a zoning map amendment and preliminary plat approval for Quail Meadows Subdivision, a major subdivision containing 39 single-family lots on approximately 10.01 acres including the lots, roads, and open space. The zoning map amendment request would change the zoning from R-2 (Residential) to R-3 (Residential). The property is located at 155 Tronstad Road. Documents pertaining to the agenda item is on file for public inspection at the Kalispell Planning Department, 201 First Avenue East, Kalispell, MT 59901, and are available for public review during regular office hours. In addition, information on the agenda items are posted on our website at https://mt-kalispell.civicplus.com/314/Planning-Board under planning board “upcoming agenda.” The Kalispell City Council will be holding a public hearing March 7 on proposed Floodplain Management Ordinance updates. The existing Floodplain Management Ordinance (Ordinance No. 1761) was based on the 2014 DNRC model floodplain regulations. In 2021, the DNRC issued a revision to the 2014 model regulations which include new and modified definitions, language to clarify confusion provisions, and revisions with regard to mandatory aspects of Federal and Montana law and policy. In addition to these changes, the proposed Floodplain Management Ordinance includes FIRM Panel 30029C1800J to the list of FIRM panels within city limits as a result of annexation since the last revision of the City of Kalispell Floodplain Management Ordinance in 2015. The Council will take formal action on the proposed updates at their March 21 meeting. 5. Building Department In the last 2 weeks, we have issued permits for 3 single-family homes. That will bring the total of new single-family/duplex and townhouse units for the year to 27, compared to 32 last year at this time. There have been 24 multi-family housing units issued so far this year, which is the same as last year at this time. There was a total of 185 combined building and/or fire inspections completed in the last 3 weeks. Residential – 34 Plumbing – 18 Commercial – 15 Mechanical - 18 Electrical – 12 Fire – 88 6. Community Development Kalispell’s “Core and Rail Redevelopment” has been selected to receive an Honor Award in the American Council of Engineering Companies (ACEC) 2022 Engineering 5 Excellence Awards (EEA) competition. 7.Information Services IT and GIS staff continue to monitor the map services from the ArcGIS Enterprise system to determine if the maps “not loading” issue was resolved with additional resources allocated to the servers two weeks ago. IT staff are preparing to replace the website security certificate for the following City websites. -water billing customer site -Cityworks permitting and public permitting sites -ArcGIS enterprise portal & maps -finance management system -utility billing system IT staff are going through proof-of-concept training to configure the existing IT client management and inventory asset system with deployment and patch management modules. The deployment and patch management modules are accessible through trial licensing.