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09-03-09 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, September 3, 2009 Lower Level Main Conference Room 201 First Avenue East ATTENDING: Paul Burnham, Assistant City Engineer Jeff Clawson, Building Official Tom Jentz, Planning & Bldg Director Frank Castles, Deputy Public Works Director Chad Fincher, Parks Superintendent Dan Diehl, Acting Fire Chief Dwain Elkins, Plans Examiner Charlie Johnson, Public Works Sean Conrad, Senior Planner P.J. Sorensen, Chairman Michelle Anderson, Recording Secretary Guests: James Freyholtz, MDT and Terry Kramer. Hear the Public: No one wished to speak. Performance Bond Reminders: Johnson reported Daley Field/Murph Hannon will be requesting a bond reduction to $4,425.00 and Public Works doesn't have a problem with the bond reduction. Fincher said Parks is also in agreement that the bond can be reduced. Johnson said Public Works has received a Warranty & Maintenance Bond & the certifications and record drawings from DNRC. Public Works would like to release the SIA and Fincher said he hasn't had a chance to inspect the site but will in the next few days. Burnham asked if there was a separate bond for the DNRC roundabout and Johnson said he hasn't seen one but Castles said whatever happens in Section 35 the city will have a roundabout at the intersection of Timberwolf Parkway and Stillwater Road. Public Works has also obtained the record drawings for Aspen Creek and the developer has submitted a request to have the expired SIA released. Johnson said the trails need to be reviewed by Parks because they do not match the plan approved by Parks. Fincher said he will look at this one too. Johnson noted no Public Works review is required for a C of O sign -off for Red's Roost in the KM Building. Sorensen asked that the C of O sign -off be completed by Public Works indicating that. OLD BUSINESS: Spring Creek Apartments Phase 2 — Burnham said drawings were submitted to be inserted into the plans already received but Public Works told them they still need a full set of drawings. Burnham said other than that all other Public Works issues have been resolved. Diehl said the Fire Department still hasn't seen the drawings they requested to address their concerns. Sorensen noted the adjoining property owner of Appleway Conoco came into the office because the people from Spring Creek Apartments told him that the city was requiring landscaping be installed on the Appleway/Conoco property and he wanted to know what would be required of him. Burnham said since there is no record of the requirement of a joint access between these properties one will not be provided. The city is not requiring that the landscaping be put in place and this is now between the 2 property owners. Burnham suggested the location in question could be to landscape the island that they are installing, half of which is on the property belonging to Conoco. After further discussion Fincher agreed to contact them to provide guidance on landscaping materials but the committee agreed that since the city did not require that this work be done the question of who pays for the landscaping is between the 2 property owners. Sorensen asked if the project could be approved subject to the fire issues and Diehl said the Fire Department will not sign off on it until the drawings have been received and reviewed. NEW BUSINESS: Fed Ex — Sorensen said he requested one additional site plan that was more specific to driving aisle dimensions and he noted extra copies are available. Kramer submitted a letter from Fun Beverage indicating Fed Ex would be able to use their existing retention pond. Castles noted the City Attorney's Office needs to review the paperwork because it probably needs to be a recorded easement. Public Works doesn't have any other issues. Diehl said everything looks good on the Fire Department end. Fincher noted if there are any dead trees in front of the lot they will need to be replaced. There was further discussion on who would be responsible for replacing the trees, the Old School development, Parks or Fed Ex. Fincher said he would check into this issue. Kramer asked if there is a tree that has to be removed for access should it be moved and Fincher said there probably wouldn't be enough room to replace the tree. Kramer noted this facility is a distribution center and not a package drop-off center and the drop-off facility in Evergreen will not be closed. Sorensen asked if there will be a handicap accessible gate into the fenced off areas and Kramer said he thought that entrance will be manned but he will check on that. Sorensen asked that a letter and supplemental detail be submitted addressing handicap access. The committee agreed to approve this project based on the following: A recorded easement will be submitted for the drainage; resolution ofthe tree replacement issue; and installation of the ADA compliant gate. Hutton Ranch Pad D — Sorensen said Hutton Ranch Pad D has already been approved by both Architectural Review and Site Review but it was in April of 2008. All of the asphalt is in so the committee would be reviewing the building pad and the immediate landscaping around the building. Public Works was concerned that there may be major changes such as were encountered with the WalMart site and Sorensen said if there are some changes because of WalMart now would be an opportunity to let them know. Sorensen added there could be 1 - 5 retail spaces in the building. Burnham said they need to be informed what impact fees they would have to pay. He continued if they are coming in with a shell they would pay police, fire, water, and stormwater impact fees. In addition transportation impact fees for retail would be required if their permit is pulled after October I't. Burnham said they also need to be aware if a use proposed is other than retail Public Works will look at transportation impact fees and they would get a credit for retail. Sorensen said he will talk to Chris from Hutton Ranch today to see what their actual plans are for Pad D and will let them know the impact fees that they will be subject to. Sorensen noted the plans were stamped by Kim Larson of APEC, however he no longer is with that firm. Clawson contacted Larson who said he would contact APEC to make them aware that if there are changes the plans need to be updated. Sorensen said since this has already been approved it won't be on the agenda next week but the departments could look at the plans to see if there are any changes. DNRC — Sorensen noted that this project is a 12 x 12 shed in the northwest portion of their new campus on Stillwater Road. Sorensen reviewed the location and added no water or sewer service will be required only electric. The Fire Department has already looked at the site plan and do not have any issues. Burnham noted this building will be subject to police, fire, and transportation impact fees. Sorensen noted the original plan didn't show paving in this area and Burnham said they charged a per acreage stormwater impact fee so they could add impervious area. The committee approved the project. PLANNING OFFICE ITEMS: Conrad said he is still waiting for additional information on Trumbull Creek Crossing and when he receives it the other departments will get their copy. Conrad received a Traffic Impact Study for the Taco Bell proposed near Home Depot and has requested additional copies. When he receives them he will give a copy to MDT and Public Works. Conrad said they will be amending the PUD and submitting a one lot subdivision for the Taco Bell building. Burnham said the city has looked at the need for a dedicated left turn out of the Mountain View Plaza complex onto Highway 93 North. OTHER REPORTS: Jentz updated the committee on the bypass. Phases 1 & 2 - Airport Road to US Hwy 2 East are moving forward with pre -loading work to be completed this fall. Phase 3 - Airport Road to Hwy 93 South (near Gardner's) will begin in the spring and phase 4 will be the intersection of the bypass and Hwy 2 East. Jentz noted although the Siderius won't be developed for some time there will be a roundabout constructed on their property as part of the bypass as a traffic calming device. Jentz spoke with Hubert Turner and he plans to bring in Ashley Heights in the near future. They had talked about phasing the subdivision but the plan now is to go ahead and finalized the entire project. The landscaping bond for Mountain Mudd has been located and Parks will be sending a letter to them soon seizing the bond and the city will complete the landscaping. Jentz expressed his deep concern to the Flathead County Planning Director about the County's desire to locate storage sheds on residential lots just south of Earl Bennett Building. Jentz continued they will be developing the parking lot to the immediate east of the same building and Sorensen noted the city has received a basic layout. Issues discussed were the repairing of the alley along the east side of the Earl Bennett Building; the replacement of sidewalk on Hwy 93 and installing sidewalk along 1 1th Street West; the possible abandonment of the alley; the inability to grow trees along the highway because of the sodium content; and the widening of the highway in the future along this block. Burnham updated the committee on the request by Flathead County to abandon loth Street between the Justice Center and Earl Bennett Building. Burnham noted the city was still waiting for Stelling (who is no longer working on this project) to submit information on how the abandonment of this portion of the street will affect the adjacent streets and a few other items. Johnson added while he was still working with the county there was another issue when St. Matthews Church wanted to expand and close the street next to their parking lot which would have created additional problems with closing 2 streets in the same area. Burnham said the city has given the county what they need so it is in the county's court to move forward. Diehl said St. Matthews came in to talk to him about a week ago regarding the church expansion. The Liberty Theatre has been purchased by the Fresh Life Church for an expansion. Burnham noted there is a question of payment of a water bill. The meeting was adjourned at 11:00 a.m.