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2021 - 2022 Final BudgetCITY OF KALISPELL MONTANA FINAL BUDGET DOCUMENT FISCAL YEAR 2021-2022 CITY OF KALISPELL CITY OF KALISPELL FINAL BUDGET INDEX - FY2022 CITY MANAGER BUDGET MESSAGE: ........................................................................................... i - xi EXHIBITS: ............................................................................................................................................ 1 – 23 GENERAL FUND: 1000 GENERAL FUND REVENUE AND SUMMARY ........................................................................ i – ii 1000 GENERAL FUND APPROPRIATION SUMMARY ................................................................. iii – iv 1000 GENERAL GOVERNMENT OPERATIONS CHART………………………………………………..v 400 GENERAL GOVERNMENT ................................................................................................................... 1 401 CITY MANAGER .................................................................................................................................... 2 401 HUMAN RESOURCES ........................................................................................................................... 3 402 CITY COUNCIL ...................................................................................................................................... 4 402 CITY CLERK ........................................................................................................................................... 5 403 FINANCE ................................................................................................................................................. 6 404 CITY ATTORNEY .................................................................................................................................. 7 406 CITY COURT .......................................................................................................................................... 8 410 PUBLIC WORKS ADMINISTRATION ................................................................................................. 9 412 CITY FACILITIES MAINTENANCE .................................................................................................. 10 413 POLICE .......................................................................................................................................... 11 – 14 416 FIRE DEPARTMENT .................................................................................................................…... 15 420 PLANNING & ZONING DEPARTMENT ............................................................................................ 16 480 COMMUNITY DEVELOPMENT ......................................................................................................... 17 1001 ON-BEHALF PAYMENTS-RETIREMENT ....................................................................................... 18 SPECIAL REVENUE FUNDS: PUBLIC SAFETY: 2230 AMBULANCE ................................................................................................................................. 1 – 3 2956 FIRE GRANTS ...................................................................................................................................... 4 2957 HAZMAT GRANT ................................................................................................................................ 5 2995 SAFER GRANT………………………………………………………………………………………..6 2399 PUBLIC SAFETY IMPACT FEE FUND ........................................................................................ 7 - 8 2915 HOMELAND SECURITY STONEGARDEN GRANT ........................................................................ 9 2916 DRUG ENFORCEMENT GRANT ...................................................................................................... 10 2918 CHRP - COPS HIRING RECOVERY PROGRAM GRANT .............................................................. 11 2919 LAW ENFORCEMENT BLOCK GRANT ................................................................................. 12 - 13 2394 BUILDING CODE ENFORCEMENT ......................................................................................... 14 – 16 PUBLIC WORKS: 2400 LIGHT MAINTENANCE ............................................................................................................ 17 – 20 2420 GAS TAX ..................................................................................................................................... 21 – 22 2421 BaRSAA……………………………………………………………………………………………….23 2500 SPECIAL STREET MAINTENANCE/ STREET DEPT. / SIGN & SIGNAL ............................ 24 - 30 2825 MACI GRANT .................................................................................................................................... 31 PARKS: 2210 PARK IN LIEU .................................................................................................................................... 32 2215 PARKS REVENUE AND FUND SUMMARY ................................................................................... 33 436 PARKS MAINTENANCE………………………………………………………………………..34 - 36 440 ATHLETIC COMPLEX....................................................................................................................... 37 431 RECREATION PROGRAMS .............................................................................................................. 38 448 YOUTH CAMPS.................................................................................................................................. 39 445 AQUATIC FACILITY ......................................................................................................................... 40 436 PARKLINE TRAIL .............................................................................................................................. 41 2600 URBAN FORESTRY DISTRICT ................................................................................................ 42 – 44 2601 DEVELOPER TREES ......................................................................................................................... 45 COMMUNITY DEVELOPMENT: 2880 COMMUNITY DEVELOPMENT LOAN REVOLVING................................................................... 46 2881 COMMUNITY DEVELOPMENT LOAN REVOLVING #2.............................................................. 47 2886 COMMUNITY DEVELOPMENT MISCELLANEOUS ............................................................. 48 - 49 2887 RURAL DEVELOPMENT GRANT ................................................................................................... 50 2888 RURAL DEVELOPMENT GRANT #2............................................................................................... 51 2953 EPA BROWNFIELDS ASSESSMENT GRANT……………………………………………………..52 2955 EPA BROWNFIELDS RWVOLVING LOAN FUND ........................................................................ 53 2991 TIGER GRANT………………………………………………………………………………………..54 2974 AIRPORT GRANT……………………………………………………………………………………55 TIFS & OTHER: 2180 DOWNTOWN TIF .............................................................................................................................. .56 2185 TAX INCREMENT-AIRPORT .................................................................................................. .57 - 59 2188 TAX INCREMENT-WESTSIDE .................................................................................................. 60- 62 2310 OLD SCHOOL STATION TECHNOLOGY TIF ................................................................................ 63 2311 OLD SCHOOL STATION INDUSTRIAL TIF ................................................................................... 64 2312 GLACIER RAIL PARK TEDD………………………………………………………………………. 65 2372 HEALTH FUND-PERMISSIVE LEVY .............................................................................................. 66 DEBT SERVICE FUNDS: DEBT SERVICE SUMMARY ....................................................................................................................... 1 CAPITAL PROJECT FUNDS: 4170 IMPOUND/STORAGE FACILITY…………………………………………………………………….2 4290 SIDEWALK AND CURB CONSTRUCTION ...................................................................................... 3 4393 AMERICAN RECOVERY ACT ........................................................................................................... 4 ENTERPRISE FUNDS: 5210 WATER OPERATIONS / BILLING .............................................................................................. 1 – 8 5211 WATER SYSTEM IMPACT FEES………………………………………………………………...9 - 10 5310 SEWER OPERATIONS / BILLING ............................................................................................ 11 - 18 5310 WASTEWATER TREATMENT PLANT ................................................................................... 19 – 23 5311 SEWER SYSTEM IMPACT FEES………………………………………………………………24 - 25 5349 STORM SEWER .......................................................................................................................... 26 – 31 5348 STORM SEWER IMPACT FEES…………………………………………………………….….32 - 33 5510 SOLID WASTE............................................................................................................................ 34 – 37 INTERNAL SERVICE FUNDS: 6010 CENTRAL GARAGE ................................................................................................................... 1 - 3 6030 INFORMATION TECHNOLOGY ............................................................................................... 4 - 6 COMPONENT UNITS: 7855 TOURISM BUSINESS IMPROVEMENT DISTRICT ................................................................. 1 - 32 2701 BUSINESS IMPROVEMENT DISTRICT ................................................................................. .33 – 38 FIVE YEAR CAPITAL IMPROVEMENT PLAN: GENERAL FUND, AMBULANCE, BUILDING, & SPECIAL STREET MAINTENANCE ..................... 1 PARKS, FORESTRY, AIRPORT, & WATER ............................................................................................... 2 SEWER, WASTEWATER TREATMENT PLANT, STORM & SOLID WASTE ........................................ 3 CENTRAL GARAGE & INFORMATION TECHNOLOGY ........................................................................ 4 i City of Kalispell OFFICE OF THE CITY MANAGER 201 First Avenue East Kalispell, MT 59901 April 29, 2021 Honorable Mayor Mark Johnson Members of the Kalispell City Council PO Box 1997 Kalispell, MT 59903 Mayor and Council, This letter is to serve as the transmittal document for the Fiscal Year 2022 proposed budget for municipal operations. This message summarizes the highlights of the proposed budget and outlines the documents that serve as the guiding principles for establishing the budget’s appropriations, such as our facility plans and rate studies. Last year’s budget was presented and adopted in an environment of relative uncertainty. The COVID-19 pandemic resulted in focused efforts to maintain operations and continue activities that support the efforts of our private businesses, ensuring we maintained activities such as plan reviews and inspection services. Locally, it is safe to say that we are experiencing a period of growth and development. This is reflected in the recommendations in this year’s budget to invest in the infrastructure that keeps this development moving forward and driving our economy. As the City Council has previously adopted plans that have modeled our infrastructure needs and priorities, developing an appropriation plan has been simplified and keeping our infrastructure needs ahead of the demand is a welcomed outcome. From the Westside Interceptor to the construction of the 4-Mile water line, we have been able to strategically invest in areas that have been identified as the highest and best use. The recommendations in this budget follow those same plans and continue our investment into this infrastructure. A community highlight with this budget is the anticipated completion of the CORE Area Redevelopment. A contractor for this project is anticipated to be awarded in early May with construction starting soon after. While the steps for the completion of this project have taken years of attention and a variety of partnerships, we have seen significant desired outcomes occur this past year on the private side of the footprint. Multiple structures have been demolished with plans in place for private development of the underutilized real estate along that corridor. With the project’s construction planned for this year, we hope to now see the social benefits of a mile and a half trail running through the center of town, connecting the community with the long-anticipated amenity. I am pleased to present the FY22 proposed budget and am comfortable in the recommended appropriations, the expected service levels resulting from this funding distribution, and the efforts to position our services into the future. I am comfortable this spending plan reinvests in our services, yet provides future flexibility and commitment to the tax-payers that supported the 911 Special District. KALISPELL ii This transmittal letter is not intended to identify all the specifics of the budget document, but rather provide an overview of the revenues and expenditures, fund levels, unique attributes impacting the budget, and significant budget related activities of the organization. Moreover, as changes will be implemented between the preliminary budget and final adoption, numbers in this document may be different than the numbers in the budget document itself. RECENT ACCOMPLISHMENTS As the FY22 budget is proposed, this section reviews recent achievements that impact future budgets and long-term strategy for the municipality. While the listed items are only a sample of the improvements and respective accomplishments, they do represent a concerted effort across the organization for the provision of services offered by the City of Kalispell. ➢ An important aspect of municipal management and policy making is the establishment of respective plans and policies. These plans are guiding programs, services, and efforts in their respective areas, including capital planning, Urban Redevelopment Area management, and growth-related decisions. The time and effort that is committed toward these planning efforts has been very beneficial to identify needs, goals, and strategies for the municipality. Council has adopted updates to the following plans to aid in the guidance of municipal growth and operations: o Stormwater Facility Plan o Wastewater Facility Plan o Water Facility Plan o Growth Policy o Impact Fee Reports o Water and Sewer Rate Study (and adoption) o South Kalispell Urban Renewal Plan Update o Standards for Design and Construction Updates o Review of Emergency Medical Services o Downtown Urban Renewal Plan o CORE Area Plan Additionally, Council is partnering with the Montana Department of Transportation on an Area Transportation Plan update. This will model current and anticipated traffic routes to allow the respective entities to plan future traffic improvements. The plan is anticipated to be adopted this fall. This will include information from a Pedestrian Plan that has been under development and paused to coordinate with the overall Transportation Plan for the City. ➢ Following years of attention, including two attempts at establishing a dedicated funding source for emergency communication operations, we have been able to work with our partners at Flathead County, the City of Whitefish, and the City of Columbia Falls to establish a special district for the management and funding of the 911 center. This is a project the Council has been working on since the development of the facility as it provides the stand-alone funding for the service. This year’s budget reflects a decrease of funding being levied to match Council’s commitment to lower our mill levy for this first year of the district. This amounts to approximately 12 mills. iii ➢ The CORE Area redevelopment has been a long-term project for the City of Kalispell. Recognizing its impact, it has been part of the budget review and program for multiple years with the list of accomplishments growing each year as steps in the project are completed. Once again, this project will have a prominent place in next year’s recommended budget. However, with an anticipated award for the construction of the project set to occur in early May, completion of this project could be accomplished in this upcoming Fiscal Year. The following is a list of activities relative to the CORE Area redevelopment project: • The construction of the Glacier Rail Park has been completed, with sites leased or sold to respective businesses, including the relocated businesses of CHS and Northwest Drywall. • B3 Zoning has been implemented throughout the CORE Area. • Portions of the CORE Area have been designated as an Opportunity Zone, allowing for financial advantages within the area for investors. • Bonding for revenue from the West Side Tax Increment District has been completed. • The agreement has been completed with the railroad that acquired an easement for rail-banking the existing line in accordance with interim trail uses by the Surface Transportation Board. • Final design has been completed by the community group and the project has been released for interested parties to submit a bid for construction. o The bid award is scheduled to come before council at the first meeting in May. Final adjustments will be incorporated into the budget at the adoption in August. ➢ As part of the Downtown Plan to maximize use and redevelop properties, we are currently out for a Request for Proposals for the private development of the city-owned parking lot on the NW corner of Highway 93 and 3rd St. The deadline for the request is July 9. After that, proposals will be reviewed with potential award in September. ➢ The intersection improvement project at Airport and 18th is nearing completion, as of this writing. This project was part of the South Kalispell Urban Renewal Plan. ➢ The buildout of the top floor at city hall to provide additional office space has been under construction this winter and is set to house Information Services and provide training and meeting space for the Building Department. ➢ The City of Kalispell has partnered with the Montana Department of Transportation on a successful BUILD grant application for the Federal government’s infrastructure program. This project is currently under construction and will complete an additional section of the bypass to a four-lane road, including the removal of the round-a-bout at the Foy’s Lake intersection. ➢ This past year, Council was able to transition to online meetings and a hybrid meeting process in response to the COVID-19 pandemic. IT and our Clerk/Communications iv department adapted technology and processes to facilitate this shift in our meetings and provide the platforms to allow remote participation for meetings. With the development of the vaccine, it is anticipated that we will shift back to public meetings early this summer. However, with the developments over the past year, we will look at maintaining some of the practices into the future, including the potential for interactive meeting’s and enhanced digital programming for online activities. ➢ With the adoption of the rate study, Council also adopted an updated impact fee report and impact fee resolution that reduced impact fees by 50% with the goal to encourage development, especially multi-family housing units. While the current construction landscape has numerous variables accounting for its growth over the past year, the following graph charts the historical issuance of building permits, identifying two specific points in time for 2020: the State’s Declaration of Emergency for the pandemic, and the implementation of the reduced impact fees. ** The 2021 projections in the above graph represent an average of previous years’ and are likely conservative, as evidenced by the following housing report. Looking specifically at the numbers for housing, below is a graph comparing permits for the past several years for single and multi-family dwellings. 500 450 400 350 V, 'i 300 0. -0 .. 250 ~ -~ :, E :, 200 u 150 100 50 0 Jan COV ID MT State of Emergency Ma rch 2020 Feb Mar Apr Building Permits By Year New Impact Fees June 2020 May Jun Jul Aug --2011 --2018 --2019 --2020 --2021 458 329 289 Sep Oct Nov Dec -2021 (Projected) v In addition to the 148 units that have already been permitted in 2021, there are approximately 15 apartment building projects with 420 units that have moved through approval stages that will likely be added to the total for 2021. PROPOSED FY22 BUDGET AT A GLANCE Major highlights and conditions of the proposed FY22 budget include the following: ➢ Property tax is the primary source of revenue for the general fund. It is limited to increases through new growth and the allowable inflationary index as identified in state statutes. Projecting property taxes is a difficult assumption to make as final valuations are not released until August. This year’s estimate accounts for a significant decrease in debt obligations and estimating for valuations and delinquencies: o This is the last year in our General Obligation Bond levy debt service for Fire Station 62 and Woodland Water Park. The debt service for these bonds is reduced for the last two years of the debt. This results in a levy of $224,000 (approximately 4.5 mills). This year’s debt obligation levy will be the final year, resulting in savings for the Fiscal Year 23 budget. o The biggest change in this year’s property tax levy is the decrease of approximately 12 mills in response to the passage of the 911 Special District. Not only does this result in a savings on the City of Kalispell’s levy, but it also provides uniform management for that operation, now based within Flathead County’s structure. ➢ We are looking at a budget that has more expenditures than revenue for this fiscal year. However, the majority of these expenditures are one-time costs and are being covered through higher than anticipated fund balances. Some of these capital expenditures include: Residentia l Building Permits 350 300 300 250 200 151 160 148 150 133 100 50 0 2017 2018 2019 2020 First four months of 202 1 ■ Single Family, Townhomes, Duplexes ■ Multi Family vi o Self-Contained Breathing Apparatus (SCBA) within the Fire Department. This replacement has been attempted through grant funding in previous years, but has not been successful. The CARES funds are allowing us to move forward at a good time as the equipment is at the end of its life cycle and carries an estimated price of $350,000. o In the law enforcement budget, we are recommending the purchase of an additional 21 body cameras. An additional expenditure in the law enforcement budget is to outfit officers with department issued sidearms. This will provide consistent equipment throughout the department for training, repair, and supply. This is an expenditure that has been pushed out in previous years. o Upgrades for pool improvement are being recommended that include maintenance, repair, and amenities, including a pool climbing wall. o Upgrades in the Council Chambers are being proposed that will improve the display and functionality of the recording, playback, and online participation of Council meetings, including the resolution of displayed items, which has been identified as an area needing improvement. An additional expenditure in IT is for expanded licensures for electronic record storage. ➢ Lion’s park has undergone improvements in roofing, lighting, and bathroom upgrades in previous budget years. This year’s budget includes upgrades to the playground equipment from the parks in lieu fund. ➢ The funding for the CORE Area Trail construction will be finalized following a couple of steps. First, we need to evaluate the bids and alternatives identified in the specifications of the bidding documents to determine the overall cost. We have $3.8 million that is dedicated from the TIGER grant that will be applied, along with $525,000 in Community Development Block Grant funds. Additional funds have been appropriated in the current fiscal year to cover additional costs. Moreover, we recommend using funds over and above our 20% reserve policy target to be applied to this project. Finally, lot sales from Old School Station can be applied to this project as well. Ultimately, the funding structure will be determined following the bid award and the selection of alternates. Final valuations within our Tax Increment Districts will be applied as appropriate, though those numbers will be identified in August with the final valuations being released by the Department of Revenue. ➢ The recommended budget continues to contain funding for our Wastewater Treatment Plant’s Biosolids program. We are continuing to look at options for long-term treatment and disposal of our biosolids. This will continue to be an area that is reviewed during future efforts surrounding land identification and acquisition. ➢ In the Parks and Recreation budget, we are breaking out specific expenditures for the Core Area maintenance program. This will aid in tracking expenditures directly related to this project and aid in providing information if we look at a broader trails program in the future. ➢ This budget year, we are looking at adding six full-time positions (four of them funded through grant programs), as identified below: vii o Public Works: An additional construction inspector has been added to this year’s budget. As identified previously, we have seen a rise in residential building, which includes infrastructure expansion, etc. To maintain our level of inspection services, an additional position has been added. Funding for this position is spread across multiple enterprise funds that are served by the relative activities; o Fire Department: This year we are proposing two additional Firefighter/Paramedics using the SAFER grant funding mechanism. Previously, this program provided 75% of the funding for the first two years of the hire, and 35% of the funding for the third and final year of the program, after which the cost is the responsibility of the municipality if it desires to maintain the position. It is anticipated, however, that there will not be a local match as the program has changed in response to the COVID pandemic. It is still a competitive grant program and the municipality will ultimately have to absorb the costs in the future; o Police Department: This year’s budget also includes two law enforcement positions funded through the COPS grant program. This program has a 25% municipal cost share for the first three years, after which the municipality is responsible for the full cost; o Parks and Recreation/Core Area Trail: With the completion of the trail anticipated this Winter, preparations are taking place for the maintenance of the 1.5 mile long linear park. As was mentioned above, we have included a divisional sheet within the Parks and Recreation budget to accurately identify ongoing costs, including personnel costs. For this upcoming Fiscal Year we have budgeted for one full time employee and additional seasonal staff. ➢ Residential housing activity is anticipated to continue at higher than historic levels, as previously identified in this transmittal letter. With 420 multi-family units already moving through the system, inspection needs are logically expected to follow. ➢ Forestry is continuing efforts with contracting portions of tree pruning, etc. This program has been valuable to address the backlog within the system. ➢ This year’s budget is not recommending any new rate analysis as part of the budget adoption. We do anticipate reviewing the solid waste operations over the next year as demand in new areas of the community continues. ➢ Equipment replacement is in accordance with our Capital Improvement Plan/previous rate structure forecasts. Adjustments occur on an annual basis based on various needs. ➢ A new project budget has been added to account for the American Recovery Plan distribution. We are anticipating receiving funds in two distributions, one in Fiscal Year 2021 and one in Fiscal Year 2022, totaling approximately $5,948,000. It is also anticipated that there will be a state program allowing us to match this with state funds on a 1:1 basis, for infrastructure projects. That program has not been finalized, though we should know by final budget adoption in August. ➢ Our property insurance costs from MMIA have risen for the upcoming year. This is due to rising costs for property insurance across the industry. viii ➢ Health insurance costs from MMIA are projected to stay flat across the MMIA program. However, based on our experience in comparison to our pool, we will see a decrease of approximately 3.4%. GENERAL FUND REVENUE PROPERTY TAX Property tax is the primary revenue source within the general fund. As we do not receive final property valuations for the current year until the first week in August, we are required to forecast revenues with incomplete information. For FY22, we are projecting an increase in proportion with last year’s growth of taxable property. To the right is a graphic representation of our revenues by their respective sources. GENERAL FUND EXPENDITURES Expenditures in the General Fund are recommended at $14,460,289. A significant driver in this year’s General Fund budget is the transfer to complete the CORE Area trail project. Expenditure categories are broken down in the figure to the left. In this year’s budget Capital is up to 4% from last year’s 1%, Services and Supplies are up to 24% from 22%, and Personal Services are at 72% from 77% in last year’s budget. SPENDING LEVELS BY DEPARTMENT The following table provides a comparison of general fund departmental expenditures from FY21 to FY22. The table is included to demonstrate the funding levels for respective activity in this year’s recommended budget as compared to the previous year. Changes may be indicative of large capital items, significant additions to departmental responsibilities, or other changes in General Fund Expenditures by Type FY22 Capit al 4% Debt Service 0% Personal Serv ices 72% General Fund Revenue By Ty pe FY22 Fines and Forfeitures C harges for Services 9% M iscell aneous 10% Intergovernment a l Revenue s 25% Licenses and Perm its 1% Reve nue 0% Property Taxes 51 % ix operation and maintenance costs. Some of these budgets are small enough that changes in personnel, such as retirement payouts for accumulated leave can have a significant impact. General Fund Departments FY2021 Adopted Budget FY2022 Proposed Budget % change City Manager $218,330 $236,219 8.19% Human Resources $191,552 $251,742 31.42% Mayor/Council $163,957 $168,774 2.94% City Clerk $143,630 $158,681 10.48% Finance $291,684 $323,608 10.94% Attorney $641,540 $862,108 34.38% Municipal Court $376,944 $407,712 8.16% Public Works $53,612 $65,466 22.11% City Hall $283,854 $293,456 3.38% Police $5,644,635 $6,022,086 6.69% Fire $3,303,798 $3,751,816 13.56% Planning Department $313,327 $334,173 6.65% Community Development $103,284 $114,425 10.79% The following pie graph represents the portion of each department as a percentage of the general fund: Size of Department Budget in Comparison to the General Fund Total ■ General Government 10% ■ Community Development 1% ■ Plann i ng Department 2% ■ Fire 26% ■ City Manager ■ Human Resources 2% ■ Po li ce 42% 0% ■ City Hall 2% x SPECIAL REVENUE AND ENTERPRISE FUND REVENUES, EXPENDITURES, AND BALANCES Below is a table of the Special Revenue and Enterprise Funds, with their related revenues, expenditures, and fund balances. While the funds, especially some of the enterprise funds, may show some variability due to capital projects, the operating balance as a percentage of reserve is a quick indicator for relative confidence in the health of a fund, or conversely, an indicator for further inspection. Additionally, we have placed graphic representations of fund health into the budget document. This representation estimates the fund revenues, expenditures, and balance for upcoming fiscal years. Fund Revenues Expenditures Operating Balance Operating Balance as a % of Revenue SPECIAL REVENUE FUNDS Parks $2,046,911 $2,373,474 $684,406 33.44% Forestry $619,288 $610,215 $885,798 143.03% Ambulance $1,090,000 $1,195,056 $18,918 1.73% Building Department $1,073,000 $1,161,001 $1,807,791 168.48% Light Maintenance $429,700 $472,881 $631,979 147.07% Street Maintenance $3,100,500 $3,797,547 $2,824,266 91.09% ENTERPRISE FUNDS Water $13,455,500 $17,444,457 $6,688,984 49.71% Sewer $18,510,113 $21,613,626 $5,117,158 27.65% Storm-sewer $4,497,000 $6,379,630 $2,321,736 51.63% Solid Waste $1,099,500 $1,582,279 $789,370 71.79% PERSONNEL COMPENSATION AND BENEFITS Efforts have been made on an annual basis to provide fiscal equity across the organization as it pertains to compensation. This process includes a market-based survey for every position in the organization that incorporates an average of five data points representing municipalities with populations above Kalispell and 5 data points representing municipalities with populations smaller than Kalispell to establish a classification range for our employees. Labor contracts are then negotiated in alternating years with our three labor unions, using the first year’s analysis to adjust for market discrepancies for that respective position. The following two years then are established with consistency of the other two labor agreements in mind. This past year we have finalized contracts with two labor unions and updated the market survey for the non-represented employees using the same process. This process allows us to maintain standing in the market, knowing that every three years there will be a market adjustment, either up or down, as part of the classification process. xi Health care increases for MMIA are projected to stay flat for the pool for FY22 with the City of Kalispell receiving a 3.4% reduction from the previous year based on our performance in the pool. In an effort to maintain lower rates, MMIA continues to encourage employees to participate in their wellness program activities, which are designed to identify preventive illnesses and avoid long-term cost exposures. CONCLUSION The proposed budget is presented as the upcoming fiscal plan for the City of Kalispell. This year’s budget is marked by several unique revenue developments. The passing of the 911 Special District provides a reduction of 12 mills for the upcoming year and the Federal passage of relief bill can provide an immediate source for infrastructure needs if Council elects to go in that direction. With previous planning creating a prioritized project list within our infrastructure system, identifying needed and available projects is a simple process, both for the relief funds and for the normal budget effort. Expenditures within the capital heavy budget include the completion of the CORE Area trail. Though the estimates came in higher than the initial estimates (that are admittedly several years old) our past efforts to establish a reserve policy is once again providing us the flexibility to move forward with projects before the council. As has been the case in the past, our adopted planning documents have established the path for the creation of the annual recommended budget, allowing us the ability to appropriate resources in a manner that achieves established goals. The work of the City Council and staff in establishing these strategic efforts is appreciated as it provides the guidance for budget appropriations. With this acknowledgement, I present the proposed FY22 budget. Respectfully, Douglas R. Russell City Manager ~ ~ page 1 2 3 4 5 6-7 8 9 10 11 12 13 14 15 16 17 18-19 20 21-23 Budget Certification Listing of Officials General Statistical Information Resolution No. 5578 - General Fund Unassigned Fund Balance Policy Personnel Schedule-10 year history of FTE's Master Salary & staff fund splits 2021 Certified Taxable Valuation Information Mill Levy Calculation - Dept. of Revenue Mill Levy History Administrative Transfer Formula Information Technology Transfer Central Garage Transfer Debt Obligation Schedule - All Funds Chart - General Fund - Fund Balance History Chart - Total City Budget by Department Organization Chart All Funds - Recap of Revenue, Expenditures/Expenses and Cash All Funds - Recap of Expenditures/Expenses by Function Tax Levy Requirements Schedule EXHIBITS CITYOF KALISPELL City of Kalispell Budget Certification THIS IS TO CERTIFY that the Final Budget for Fiscal 2022, was prepared according to law and approved by the Kalispell City Council on August 16th, 2021; and that all financial data and other information set forth herein are complete and correct to the best of my knowledge and belief. Signed Date_..:'6_----1.l-""e,..!......:....-_...,-z-=...o::-z--=L..1 __ Signed Do usse City Manager I 2 CITY OF KALISPELL 2022 FINAL BUDGET ELECTED OFFICIALS Manager/Council form of Government Mayor Mark Johnson 12/2021 Council members: Kari Gabriel Ward I 12/2023 Kyle Waterman Ward III 12/2021 Sandy Carlson Ward I 12/2021 Ryan Hunter Ward III 12/2023 Sam Nunnally Ward II 12/2023 Sid Daoud Ward IV 12/2023 Chad Graham Ward II 12/2021 Tim Kluesner Ward IV 12/2021 Other City Officials: City Manager Attorney Police Chief Fire Chief Finance Director City Treasurer City Clerk Municipal Judge Public Works Director Parks Director Planning Director Human Resource Director Information Technology Director Doug Russell Charles Harball Doug Overman Daniel Pearce Rick Wills Julie Hawes Aimee Brunckhorst Lori A. Adams Susie Turner Chad Fincher Jarod Nygren Denise Michel Erika Billiet Kalispell Helena Whitefish Class of City 1st 1st 2nd Date of Organization 1892 1864 1903 County Flathead Lewis & Clark Flathead Form of Government Council/ Manager Council/ Manager Council/Manager Number of employees (non-elected) fiscal year 2020 200.8 353 108.75 Seasonal employees 120 130 20 Elected Mayor, Council persons, Municipal Judge 10 6 8 Population of the City - 2019 estimate 24,565 33,124 8,295 Land area - acre 7,507 10,489 4,115 Registered Voters (active):14,712 20,508 5,973 Taxable Valuation 2020 48,971,275$ 73,635,891 40,219,393 City Services: Police protection Fire Department, Ambulance Service and Building Inspection Parks & Recreation Community Development Public Works-Streets, Water, Sewer, Wastewater Treatment, Storm Sewer General Administration-City Manager, Attorney, Finance, City Clerk, Municipal Court Planning, Human Resources Airport Number of building permits issued FY20 385 419 302 Miles of Streets & Alleys 165.027 248 67.4 Municipal Water/Sewer: Number of water consumers 8,599 11,646 4,247 Number of Sewer consumers 8,890 10,545 4,253 Average daily water consumption (millions)2.33 2.99 1.55 Miles of water main 149.69 230 73.74 Miles of sewer main 140.23 178 78.65 Miles of storm main 37.06 103.6 29.46 Water rate per 1,000 gallons 4.55$ 5.25 3.96 Sewer rate per 1,000 gallons 6.34$ 4.00 7.22 Irrigation per 1,000 gallons 2.33$ 5.25 3.34 Customer service costs each (water $8.25/sewer $11.19) per monthly billing period.(wtr $14.00/swr 17.00)(wtr $37.80/swr 23.13) PROPERTY TAX MILL LEVIES FY2021 General Fund/Parks Department 162.62 G.O. Bond - Pool/Fire Station 4.8 Permissive Health Levy 22.0 TOTAL 189.42 CITY OF KALISPELL, MONTANA Miscellaneous Statistics (unaudited) 3 RESOLUTION NO. 5578 A RESOLUTION ADOPTING A FORMAL POLICY FOR BUDGETING TOWARD A SPECIFIED UNASSIGNED FUND BALANCE IN THE GENERAL FUND. WHEREAS, the City Council acknowledges that the City of Kalispell, as a local government, is vulnerable to economic uncertainty, unanticipated events, credit rating assignments, and potential shortfalls in revenue cycles within any respective budget year; and WHEREAS, it is the desire of the City Council that the city sustain a strong financial foundation for unassigned fund balances, but to also uphold a financial culture that does not sacrifice the provision of municipal services merely for the sake of fiscal targets; and WHEREAS, the Government Finance Officers Association in Best Practice "Appropriate Level of Unrestricted Fund Balance in the General Fund" identifies that a general purpose government, regardless of size, should maintain an unrestricted fund balance in its general fund of no less than two months (16.7%) of general fund operating revenues or expenditures;'' and WHEREAS, the City Council hereby finds that it is prudent and in the best interests of the city to establish a specific policy to guide the development and maintenance of the level of unassigned fund balance within the general fund. NOW THEREFORE BE IT RESOLVED by the Council of the City of Kalispell. Montana that: SECTION I. The targeted ending unassigned fund balance in the general fund shall be 20% of the annual general fund revenues for that respective fiscal year. SECTION II. Should events occur that require the use of the unassigned fund balance that lowers it below the 20% level, budgeting adjustments shall be made in the following year that realigns the unassigned fund balance toward, if not to the 20% amount. SECTION III. Unassigned fund balances above 20% will be budgeted toward municipal operations so as to not create an excessive unassigned balance of taxpayer provided funds. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS 20TH DAY OF AUG~.kk Tammi Fisher <::... ATTEST: ~~ Mayor Theresa White City Clerk 4 actual actual actual actual actual actual actual actual actual final budget FTE FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Human Resources 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 2.00 HR admin move from finance 0.50 City Clerk 1.24 1.23 1.58 1.33 1.33 1.33 1.33 1.33 1.33 1.33 Finance 3.20 3.20 3.20 3.20 3.20 3.20 3.20 3.20 3.20 3.20 + ASMT Coord / - HR Admin Attorney 4.66 4.67 4.67 4.67 4.67 4.67 4.67 5.67 5.67 5.67 Court 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 DPW 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.20 ASMT coord. move to finance -0.05 Garage 3.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 City Hall 1.40 1.40 1.45 1.45 1.45 1.45 1.45 1.45 1.45 1.45 Police 40.00 40.00 41.00 42.00 45.75 46.75 46.75 47.75 48.75 48.75 Parking 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Fire 25.50 22.50 22.50 22.50 22.50 22.50 22.50 21.50 22.50 25.50 added 3 from safer 3.00 Prevention/Fire inspection 0.80 0.80 0.80 0.80 0.80 0.40 0.40 0.40 0.40 0.40 Planning & Zoning 4.25 4.25 4.25 4.25 4.05 3.95 3.95 3.95 3.15 3.15 Community Development 1.00 0.75 0.75 1.00 1.00 1.00 1.00 1.00 1.00 5 General Fund total 92.80 87.80 88.95 89.70 93.50 94.00 94.00 95.00 96.20 99.65 change General Fund 3.45 Airport 0.50 0.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Parks & Rec Fund 9.45 9.80 9.80 9.80 10.60 10.60 10.80 10.80 10.80 11.80 1 proposed caretaker 1.00 Forestry 3.20 2.85 1.80 1.80 2.00 3.00 3.80 3.80 3.80 3.80 Building 3.95 3.95 5.20 5.20 6.75 8.65 8.65 8.65 8.45 8.45 Police Grants 2.00 2.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 3.00 + 2 Cops Hiring Grant 2.00 Fire - Safer Grant 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 0.00 -1 to gen / 2 safer -1.00 Street Maint 12.25 12.25 12.25 12.25 13.25 13.25 14.25 14.40 14.40 14.55 .25 const. inspector/ -.10 asmt coord.0.15 Sign/signal 2.50 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Light District 0.75 1.25 1.25 1.25 1.25 1.25 1.25 1.40 1.40 1.25 ASMT Coord move to finance -0.15 Water & billing 14.90 14.80 14.80 15.30 15.30 15.30 15.30 15.50 15.50 15.75 construction inspector 0.25 Sewer & billing 7.00 7.05 7.05 7.55 7.55 7.55 8.05 8.25 8.25 8.50 construction inspector 0.25 WWTP & lab 7.55 7.55 7.55 8.55 8.55 8.55 8.55 8.55 8.55 8.55 Storm 6.20 6.20 6.20 6.20 6.20 7.20 7.70 7.85 7.85 8.00 .25 const. inspector/ -.10 asmt coord.0.15 Solid Waste 7.35 7.40 7.40 7.40 7.40 7.40 7.40 7.55 7.55 7.45 -.10 asmt coord -0.10 TEDD/Comm. Dev./TIF 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ambulance 6.50 9.50 9.50 9.50 9.50 9.50 9.50 9.50 9.50 9.50 Central Garage 0.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Information Tech 2.25 2.25 2.15 2.55 2.55 2.55 2.55 2.55 5.55 5.55 TOTALS 181.15 181.15 180.90 185.05 192.40 196.80 199.80 200.80 205.80 211.80 Total changes 6.00 10 year History of Full-Time Equivalent Employees City of Kalispell I I I I I I I I I I CITY STAFF FUND SPLITS FY2022Salaries lowest to highest Ge n e r a l Pa r k s Re c r e a t i o n Fo r e s t r y Bu i l d i n g Am b . Str e e t s Lig h t i n g Wa t e r Se w e r WW T P Sto r m Ga r b a g e Ga r a g e Inf o . T e c h n o l o g y Co m . D e v . Ai r p o r t Gr a n t s 1 City Manager $139,568 1 1.00 1 Human Resources Director $98,675 1 1.00 1 Asst. HR Administrator $57,325 1 1.00 1 City Clerk $83,262 1 1.00 0.55 Video/Media Specialist (.55 FTE)$25,333 0.55 0.55 1 Finance Director $103,979 0.5 0.25 0.25 1.00 1 Assistant Finance Director $74,235 0.7 0.15 0.15 1.00 1 City Treasurer $67,868 1 1.00 1 Accounts Pay/Utility billing clerk $34,467 0.5 0.25 0.25 1.00 1 Assessments Coordinator $61,360 0.50 0.05 0.10 0.05 0.05 0.05 0.10 0.10 1.00 1 City Attorney $130,287 1 1.00 1 Adjutant Attorney $106,938 1 1.00 2 Assistant Attorney $81,618 $85,999 2 2.00 1 Attorney Secretary/Deputy Clerk $53,040 1 1.00 1 Attorney Secretary $50,472 1 1.00 1 Municipal Judge $93,080 1 1.00 1 Clerk of Municipal Court $64,599 1 1.00 2 Court Clerk $38,462 $39,489 2 2.00 1 Facilities Maintenance/janitor $40,872 1 1.00 6 1 Planning Director $98,675 0.65 0.35 1.00 2 Planning/Bldg Office Administrator $42,528 $49,504 0.5 1.50 2.00 1 Senior Planner $70,384 1 1.00 1 Planner II $64,200 1 1.00 2 GIS Coordinator $56,675 61182 2.0 2.00 1 Building Official $77,908 1.0 1.00 6 Building Inspector $51,729 $68,141 0.4 5.6 6.00 2 Information Technology $52,945 $61,895 2.0 2.00 1 Information Technology Director $106,162 1.0 1.00 1 Police Chief $104,632 1 1.00 3 Captains $90,359 $98,952 3 3.00 8 (7) Sergeants (1) Lieutenant $72,731 $87,236 8 8.00 24 (23) Patrol (1) Court Security $42,402 $74,660 22 2 24.00 1 Drug Officer team member $63,703 1 1.00 3 Detective $64,117 $79,837 3 3.00 4 Resource Officer/patrol $62,503 $72,228 4 4.00 1 PD Records Manager $63,676 1 1.00 1 PD Evidence Clerk $50,975 1 1.00 1 Animal Control $44,729 1 1.00 2 Parking Enforcement $41,962 $43,911 2 2.00 3.75 Records Division $30,041 $38,021 3.75 3.75 1 PD Secretary $40,055 1 1.00 - - ~ - - ~ - - ~ - - ~ - - ~ - - ~ - - ~ - - ~ - - ~ - - ~ - - ~ - - ~ - - ~ - - ~ - - ~ - ~ - ~ - - ~ - - ~ -- d/'l¾:0/2½/✓hhh4/44~/4f:~/2/ 4,'r' ·O</, <)'~ ;}" ~ ~ $" "b~<lo • iY ~,:.<lo,_<.,_<.~ ri,<t~ ~ ~ o❖ ,._.. Salaries ,q_Jl' <Q,l~ «l <o~ ,#'; ,~ .:.,,~ ~~ ,,.,.:r-Z ,,o~ e:,~ e:,# ,i0 · cl" "to~ ~ lowest to highest I Fire Chief $106,579 0.5 0.5 1.00 I Asst Fire Chief $87,714 0.5 0.5 1.00 3 Captain $90 655 $97,968 3 3.00 3 Lieutenant $81 195 $84,689 3 3.00 6 Engineer $73,457 $81,320 6 6.00 14 Firefighter/paramedic $57 708 $80,122 7 7 14.00 6 Firefighter/EMf $72 259 $75,130 5 I 6.00 I Ambulance Billing Clerk $55,598 0.5 0.5 1.00 I Public Works Director $113,163 0.05 0.20 0.20 0.15 0.20 0.10 0.10 1.00 I Senior Eng./Wtr Resource Mgr $90 484 0.25 0.25 0.15 0.10 0.25 1.00 I Asst. Civil Engineer $79,334 0.40 0.60 1.00 I Senior Engineer $71,516 0.25 0.20 0.20 0.20 0.15 1.00 I Engineer $72,291 0.15 0.15 0.20 0.20 0.15 0.15 1.00 I Budget Resource Manager $85 517 0.05 0.15 0.05 0.15 0.15 0.15 0.15 0.15 1.00 I Admin. Coordinator $57 682 0.05 0.15 0.20 0.20 0.IO 0.10 0.20 1.00 I Clerk $35 674 0.20 0.20 0.20 0.20 0.20 1.00 I Utilitv Superintendent $77908 0.60 0.40 1.00 I Sunerintendent $77 908 0.05 0.50 0.05 0.05 0.05 0.30 1.00 I Engineering Tech $52,693 0.25 0.25 0.25 0.25 1.00 I WWTP Manager $80,058 I 1.00 I WWTP Asst. Manager $15,519 I 1.00 2 Construction Manager $66 527 $77,687 0.50 0.50 0.50 0.50 2.00 I Central Garage Foreman $61,036 I 1.00 2 Mechanics $46,322 2 2.00 -..J I Street Foreman $67,722 I 1.00 I0.85 Street Maintenance & Repair $42,947 $53,762 10.85 10.85 3 Street -Traffic Sim & Sima], Light m1 $46,783 $53,029 2.0 1.0 3.00 I Water Foreman $66,883 I 1.00 9.1 Water Maintenance & Reoair $43,450 $66,883 9 9.10 2 Water/ Sewer Billing Clerk $36 338 $36,816 1.25 0.75 2.00 I Meter Reader $45 510 0.5 0.5 1.00 I Sewer Foreman $56 826 0.5 0.5 1.00 4 Sanitarv Sewer Operator $43 118 $46 633 4.0 4.00 4.45 Storm Operators $43 118 $46,633 4.45 4.45 4 WWTP Operator $50,472 $63,362 4 4.00 2 WWTP Lab Chemists $51,813 $62,398 2 2.00 I Solid Waste Foreman $67,093 I 1.00 5.1 Solid Waste Operators $41,354 $52,253 5.1 5.IO I Director Parks & Rec. $104,779 0.80 0.10 0.10 1.00 I Administrative Soccialist $55,355 0.80 0.20 1.00 I Parks Superintendent $74,156 0.15 0.55 0.30 1.00 I Parks Foreman $57 722 1.0 1.00 9 Parks Caretaker {includes Forestry) $40,040 $50,794 0.30 5.55 3.15 9.00 I Recreation Superintendent $73,192 I 1.00 2 Recreation Proarnmmer $41 059 2 2.00 I Assistant Director of CD $86,986 0.50 0.5 1.00 I CD Administrator $58,926 0.50 0.5 1.00 211.80 Total {excluding Council) 99.65 8.7 3.1 3.80 8.45 9.5 16.55 1.25 15.75 8.5 8.55 8 7.45 3 5.55 1 0 3 211.80 8 2021 Certified Taxable Valuation Information (15-10-202, MCA) Flathead County CITY OF KALISPELL MONTANA Form AB-72T Rev. 7-21 Certified values are now available online at property.mt.gov/cov 1. 2021 Total Market Value1 ................................................................................................. $ 3,554,590,262 ---------2. 2021 Total Taxable Value 2 ................................................................................................. $ 57,135,017 ---------3. 2021 Taxable Value of Newly Taxable Property ............................................................ $ 1,665,283 ---------4. 2021 Ta x able Value less Incremental Taxable Value3 ................................................... $ 55,213,209 _________ .......,.._ 5. 2021 Taxable Value of Net and Gross Proceeds 4 (Class 1 and Class 2)............................................................................................. $ ---------6. TIF Districts Tax Increment District Name Current Taxable Value2 Base Taxable Value Incremental Value KALISPELL C 9,153,365 7,932,918 1,220,447 KALISPELL DOWNTOWN 1,977,681 1,665,094 312,587 GLACIER RAIL PARK TED[ 258,951 7,057 251,894 KALISPELL H 15,508 126 15,382 KALISPELL G 121,888 390 121,498 Total Incremental Value $ 1,921,808 --------- Preparer Holly Dale ----'------------------ 1 Market value does not include cla ss 1 and class 2 value 2Taxable value i s calculated after abatements have been applied Date 8/2/2021 3This value is the taxable value less total incremental value of all tax increment financing districts 4rhe taxable value of cla ss 1 and class 2 i s included in the taxable value tota ls For Information Purposes Only 2021 taxable value of centrally assessed property having a market value of $1 million or more, which ha s transferred to a differe nt ownership in compliance with 15-10-202(2), MCA. I. Value Included in "newly t axa ble" property $ 16,261 II . Total value exclusive of "newly taxable" property $ 278,740 Note Special district resolutions must be delivered to the department by the first Thursday after the first Tuesd ay in Septembe r, 09/09/2021, or within 30 calendar days after the date on this form 7-11-1025(8), MCA. The county clerk and recorder must provid e mill le vies for each taxing jurisdiction to the department by the se cond Monday in September, 09/13/2021. or within 30 calendar days after the date on this form 15-10- 305(1)(a), MCA . Enter amounts in yellow cells Enter Ad valorem tax revenue ACTUALLY assessed in the prior year (from Prior Year's form Line 17)7,963,709$ 7,963,709$ Add: Current year inflation adjustment @ 0.93% 74,062$ Subtract: Ad valorem tax revenue ACTUALLY assessed in the prior year for Class 1 and 2 property, (net and gross proceeds) (from Prior Year's form Line 20)- (enter as negative) -$ Adjusted ad valorem tax revenue 8,037,771$ ENTERING TAXABLE VALUES Enter 'Total Taxable Value' - from Department of Revenue Certified Taxable Valuation Information form, line # 2 57,135,017$ 57,135.017$ Subtract: 'Total Incremental Value' of all tax increment financing districts (TIF Districts) - from Department of Revenue Certified Taxable Valuation Information form, line # 6 (enter as negative)(1,921,808)$ (1,921.808)$ Taxable value per mill (after adjustment for removal of TIF per mill incremental district value) 55,213.209$ Subtract: 'Total Value of Newly Taxable Property' - from Department of Revenue Certified Taxable Valuation Information form, line # 3 (enter as negative)(1,665,283)$ (1,665.283)$ Subtract: 'Taxable Value of Net and Gross Proceeds, (Class 1 & 2 properties)' - from Department of Revenue Certified Taxable Valuation Information form, line # 5 (enter as negative)-$ Adjusted Taxable value per mill 53,547.926$ CURRENT YEAR calculated mill levy 150.10 CURRENT YEAR calculated ad valorem tax revenue 8,287,503$ CURRENT YEAR AUTHORIZED LEVY/ASSESSMENT Enter total number of carry forward mills from prior year (from Prior Year's form Line 22) 2.00 2.00 Total current year authorized mill levy, including Prior Years' carry forward mills 152.10 Total current year authorized ad valorem tax revenue assessment 8,397,929$ CURRENT YEAR ACTUALLY LEVIED/ASSESSED Enter number of mills actually levied in current year (Number should equal total non-voted mills, which includes the number of carry forward mills, actually imposed per the final approved current year budget document. Do Not include voted or permissive mills imposed in the current year.)138.10 138.10 Total ad valorem tax revenue actually assessed in current year 7,624,944$ RECAPITULATION OF ACTUAL: Ad valorem tax revenue actually assessed 7,394,968$ Ad valorem tax revenue actually assessed for newly taxable property 229,976$ Ad valorem tax revenue actually assessed for Class 1 & 2 properties (net-gross proceeds)-$ Total ad valorem tax revenue actually assessed in current year 7,624,944$ Total carry forward mills that may be levied in a subsequent year (Number should be equal to or greater than zero. A (negative) number indicates an over levy.) 14.00 Determination of Tax Revenue and Mill Levy Limitations City of Kalispell, Montana Section 15-10-420, MCA General Fund FYE June 30, 2022 Auto-Calculation (If completing manually enter amounts as instructed) 9 I .----I ------- 1 CJD I I FY2018 FY2019 FY2020 FY2021 FY2022 GENERAL FUND 145.20 146.84 139.00 139.62 116.00 PARKS -designated mills 24.42 24.42 22.00 23.00 22.10 169.62 171.26 161.00 162.62 138.10 **Permissive levies: G. O. BOND, series 2012 refunding bonds 12.50 11.50 11.00 4.80 3.50 TOTAL CITY LEVY 182.12 182.76 172.00 167.42 141.60 Health Ins. levy -premium increases 21.80 20.90 19.30 20.00 17.50 Parks health 2.20 2.10 2.00 2.00 2.00 TOTAL CITY LEVY w/PERMISSIVE 206.12 205.76 193.30 189.42 161.10 **The legislature provided for the increase in mills necessary to pay higher health insurance premiums. The G.O. Bond debt service levy is voter approved and can go up or down each year depending on the debt service schedule and the value of the mill. Other Government levies: City/County Health Fund 5.70 4.90 5.99 5.99 4.99 (Administered by the County) Business Improvement District Levy (plus assessment at .015/sq.ft., plus $100/parcel)37.5 37.5 22.5 22.5 22.5 Mill Levy - 5 year Comparison 10 COSTS TO ALLOCATE: FY20 Actual 401-410210 Manager 199,883$ 401-410830 Personnel 195,485$ 402-410100 Mayor/council 144,861$ 402-410150+elect/rec adminCity Clerk 176,545$ 403-410550+CAFR/audit Finance 285,019$ 404-411110-prosecutors Attorney(less prosecutors)236,399$ 412-411230 City Hall 273,935$ 400 (only prop ins)General Gov't./Insurance 62,450$ Total 1,574,577$ METHOD OF ALLOCATION: Actual Costs for each fund are taken from the previous year's financial statements. (personal services, supplies, purchased services, building materials, fixed costs, depreciation for enterprise, debt service for governmental) FY19 FY20 Percent of Comparison Expenditures Total 22,195,436$ General Government 20,357,214$ 0.56830379 101,804$ Westside TIF 2188 & 3188 87,365$ 0.00243893 573,641$ Forestry 464,628$ 0.01297082 92,340$ BID 106,293$ 0.00296734 2,504,354$ Water Fund - less billing 2,749,201$ 0.07674829 (15,463,793)$ supported funds 272,513$ Water Billing 290,872$ 0.00812015 35,821,007$ from fy20 CAFR - Statement of Activities 1,227,185$ Sewer Operations 1,759,256$ 0.04911241 20,357,214$ 248,627$ Sewer Billing 262,207$ 0.00731992 2,869,080$ Wastewater Fund 2,732,336$ 0.07627748 1,099,641$ Storm sewer 1,119,807$ 0.03126118 994,660$ Solid Waste Fund 1,047,408$ 0.02924005 835,720$ Building Inspection 879,147$ 0.02454278 2,232,714$ Street Maintenance 2,525,618$ 0.07050662 282,349$ Light Maintenance 312,452$ 0.00872259 1,139,522$ Ambulance 1,127,203$ 0.03146765 36,669,586$ Total 35,821,007$ 1.000000 ALLOCATION: Total FY22 FYI Allocation Last Years General Fund 0.568304 894,838$ 927,667$ diff Monthly Airport TIF - -$ -$ -$ -$ Westside TIF/Rail Park TEDD (50/50)0.002439 3,840$ 4,255$ (415)$ 320.02$ Forestry 0.012971 20,424$ 23,976$ (3,552)$ 1,701.96$ BID 0.002967 4,672$ 3,859$ 813$ 389.36$ Airport - -$ -$ -$ -$ Water Operations 0.076748 120,846$ 104,671$ 16,175$ 10,070.51$ Water Billing 0.008120 11,681$ 11,390$ 291$ 973.40$ Sewer Operations 0.049112 77,331$ 51,291$ 26,040$ 6,444.27$ Sewer billing 0.007320 10,530$ 10,391$ 139$ 877.48$ Wastewater Operations 0.076277 120,105$ 119,914$ 191$ 10,008.73$ Storm sewer 0.031261 49,223$ 45,960$ 3,263$ 4,101.93$ Solid Waste 0.029240 46,041$ 41,572$ 4,469$ 3,836.73$ Building Inspection - less mayor/council (3,555)0.024543 35,089$ 31,488$ 3,601$ 2,924.12$ Street Maintenance 0.070507 111,018$ 93,317$ 17,701$ 9,251.51$ Light Maintenance 0.008723 13,734$ 11,801$ 1,933$ 1,144.53$ Ambulance 2230 0.031468 49,548$ 47,627$ 1,921$ 4,129.02$ Total 1.000000 1,568,921$ 1,529,180$ 72,571$ 56,173.58$ 674,083$ Revenue to General Fund a. Notes: 1. The estimated amount of expenditures used for the prosecution function of the City Attorney department are not included in formula $354,599 ncil.144,861 pt. 2.The Building Department does not share in cost of Mayor & Council 3.Water/Sewer Billing does not share in some cost of the Finance Dpt 68,010 ADMINISTRATIVE TRANSFER FORMULA ALLOCATION FY2022 BUDGET 11 INFORMATION TECHNOLOGY TRANSFER FY22 DISTRIBUTED COSTS SPECIFIC DEPT 2022 Information Technology Fund M & O/dpr GIS - salaries Equipment Transfer 2021 977,199$ 177,415$ 116,490$ 123,789$ Amt.Last Years LIGHT MAINT.1.0%9,772$ 12,683$ 1,165$ 505 24,125$ 10,443$ BUILDING 7.0%68,404$ 55,716$ 8,154$ 132,274$ 88,174$ WATER 7.0%68,404$ 16,911$ 8,154$ 3533 97,003$ 67,382$ WATER BILLING 7.0%68,404$ 8,154$ 76,558$ 53,316$ SEWER 4.0%39,088$ 16,911$ 4,660$ 2019 62,678$ 44,532$ SEWER BILLING 7.0%68,404$ 8,154$ 76,558$ 53,316$ WWTP 5.0%48,860$ 5,825$ 54,684$ 38,083$ STORM 4.0%39,088$ 12,683$ 4,660$ 2019 58,450$ 40,909$ ST. MAINT.3.0%29,316$ 12,683$ 3,495$ 1514 47,008$ 33,293$ GARBAGE 3.0%29,316$ 12,683$ 3,495$ 1514 47,008$ 33,293$ AMBULANCE 4.0%39,088$ 4,660$ 43,748$ 30,466$ CENTRAL GARAGE 2.0%19,544$ 2,330$ 1010 22,883$ 15,233$ COMM. DEV.0.0%-$ -$ -$ -$ 15,233$ FORESTRY 1.0%9,772$ 1,165$ 10,937$ 7,617$ 753,914$ $531,290 12 GENERAL 45.0%439,740$ 37,144$ 52,421$ 111,675$ 640,979$ $405,000 100.0%977,199$ $177,415 116,490$ -$ 1,394,893$ $936,290 Departments Actual FY18 YTD FY18 % of Total Actual FY19 YTD FY19 % of Total Actual FY20 YTD FY20 % of Total FY18 & FY19 & FY20 Total FY18 & FY19 & FY20 % of Total FY22 Garage Budget Distribution FY21 Garage Budget Distribution Total 620,000.00$ Ambulance 7,623.82$ 2.5%7,571.21$ 2.6%3,780.24$ 1.3%18,975.27$ 0.022 13,347.16$ 15978 Building 159.73$ 0.1%2,894.02$ 1.0%878.39$ 0.3%3,932.14$ 0.004 2,765.86$ 2569 Central Garage 0.0%0.0%0.0% Fire 19,942.83$ 6.4%10,690.85$ 3.7%10,680.87$ 3.7%41,314.55$ 0.047 29,060.55$ 28684 Forestry 3,537.56$ 1.1%7,818.42$ 2.7%6,800.72$ 2.3%18,156.70$ 0.021 12,771.38$ 9241 Parks 18,392.52$ 5.9%14,177.49$ 4.9%14,295.02$ 4.9%46,865.03$ 0.053 32,964.74$ 36067 KYAC 3,872.48$ 1.3%4,023.41$ 1.4%3,675.44$ 1.3%11,571.33$ 0.013 8,139.24$ 5787 Planning 77.02$ 0.0%60.39$ 0.0%60.07$ 0.0%197.48$ 0.000 138.91$ 308 -$ Police 41,639.97$ 35,803.17$ 53,173.07$ 130,616.21$ 0.148 91,875.11$ 88496 Parking Commission 1,197.51$ 1,972.66$ 1,070.98$ 4,241.15$ 0.005 2,983.21$ 42,837.48$ 15.2%37,775.83$ 12.2%54,244.05$ 18.7%134,857.36$ 94,858.32$ -$ Public Works 1,646.63$ 0.5%2,580.85$ 0.9%2,391.82$ 0.8%6,619.30$ 0.008 4,656.00$ 4217 Sewer/Storm 7,330.64$ 2.4%13,362.23$ 4.6%16,143.87$ 5.6%36,836.74$ 0.042 25,910.87$ 22808 13 Solid Waste 42,612.70$ 13.8%56,969.71$ 19.7%60,275.34$ 20.8%159,857.75$ 0.181 112,443.54$ 88650 -$ Street 101,772.37$ 117,646.26$ 78,879.84$ 298,298.47$ 0.338 209,822.39$ 214721 Traffic Signs & Signals 3,891.22$ 2,074.04$ 4,309.71$ 10,274.97$ 0.012 7,227.39$ 5758 105,663.59$ 37.4%119,720.30$ 38.7%83,189.55$ 28.7%308,573.44$ -$ Water 21,318.16$ 6.9%23,177.83$ 8.0%22,532.89$ 7.8%67,028.88$ 0.076 47,147.94$ 36275 WWTP 7,173.86$ 2.3%8,923.90$ 3.1%10,552.49$ 3.6%26,650.25$ 0.030 18,745.72$ 20443 282,189.02$ 95.8%309,746.44$ 103.4%289,500.76$ 100.0%881,436.22$ 100.0%620,000.00$ 580,001.00$ CENTRAL GARAGE SERVICES - FY22 TRANSFER Remaining Principal RATE FUND 6/30/2021 PRINCIPAL INTEREST & FEES TOTAL GENERAL FUND 1.65%V 2018 BOI - Fire Truck $467,784 $346,640 $45,636 $5,720 $51,356 TOTAL GENERAL FUND $346,640 $45,636 $5,720 $51,356 SPECIAL REVENUE: 1.65%V 2020 BOI - Ambulance $189,438 $189,438 $36,437 $3,126 $39,563 1.65%V 2017 BOI - Chip Truck, $40,000 (Forestry) 5 yr $10,374 $10,374 $171 $10,545 1.65%V 2018 BOI - Kubota $35,191(Parks) 5 yr $14,599 $7,211 $241 $7,452 1.65%V 2018 BOI - Spray Gator, $26,336.20 (Parks) 5 yr $12,120 $5,988 $200 $6,188 1.65%V 2017 BOI - Restroom Remodel $39,214.43 (Parks) 5 yr $9,068 $9,068 $150 $9,218 1.65%V 2017 BOI - Mower $59,707 (Parks) 5 yr $12,343 $12,343 $204 $12,547 1.65%V 2017 BOI Chevy 1 Ton, $22,199 (Parks) 5 yr $4,577 $4,577 $76 $4,653 1.65%V 2017 BOI - Flatbed $8,867.06 (Parks) 5 yr $1,833 $1,833 $30 $1,863 1.65%V 2019 BOI - Woodland Park Remodel $97,772 (Parks) 5 yr $70,074 $19,212 $1,156 $20,368 2.50%2017 SRF - 4th Ave E - $615,098 (Spec. St. Maint.) 20 yr $516,893 $26,573 $12,758 $39,331 1.65% V 2020 BOI - Impound/Storage Faciltiy $178,520 $178,520 $11,901 $2,946 $14,847 1.00%2005 USDA- IRP Loan 61-01 Revolving Fund $520,000 30 yr $286,976 $19,204 $2,870 $22,074 1.00%2006 USDA- IRP Loan 61-03 Revolving Fund $228,497 30 yr $147,238 $8,553 $1,472 $10,025 SPECIAL REVENUE TOTALS $1,264,615 $136,837 $22,274 $198,674 DEBT SERVICE FUNDS: 1.59%2012 G. O. BOND-refunding POOL & FIRE HALL $4,145,000 10 yr $230,000 $230,000 $4,950 $234,950 3-4%V 2018 WESTSIDE TIF BOND $4,960,000 19 yr $4,405,000 $205,000 $163,775 $368,775 DEBT SERVICE FUNDS TOTALS $4,635,000 $435,000 $168,725 $603,725 SIDEWALK & CURB WARRANTS (8 yr) 3.25%2013 S&C $17,472 $2,184 $2,184 $320 $2,504 3.25%2014 S&C $ 7,846 $1,961 $981 $64 $1,045 3.50%2015 S&C $ 9,272 $3,477 $1,159 $122 $1,281 3.75%2016 S&C $ 9,792 $4,896 $1,224 $184 $1,408 4.50%2017 S&C $ 4,288 $2,680 $536 $121 $657 5.50%2018 S&C $ 7,145 $5,358 $893 $295 $1,188 4.75%2019 S&C $ 15,824 $13,846 $1,978 $658 $2,636 3.25%2020 S&C $ 4,046 $4,046 $506 $197 $703 S & C TOTALS $38,448 $9,461 $1,961 $11,422 SID'S: 5.27%2006 SID 344 - Old School Station $4,520,000 20 yr $1,145,000 $225,000 $58,633 $283,633 3.00%2013 SID 345 - The "Willows" $242,000 15 yr $132,000 $16,000 $3,840 $19,840 SID TOTALS $1,277,000 $241,000 $62,473 $303,473 ENTERPRISE FUNDS: Water 2.50%2017 SRF - 4th Ave E - $1,974,989 20 yr $1,659,677 $85,320 $40,963 $126,283 4.40%2004 Refunding Bond (Hwy 93 So. Project) $1,840,000 20yr 2020 Refi $248,648 $81,000 $6,066 $87,066 2.25%2012 Refin SRF - B Bonds (New Reservoir) $1,340,000 15 yr $590,000 $93,000 $12,758 $105,758 2.50%2020 Bond Four Mile Transmission Main - $ 2,147,008 20 yr $2,013,000 $86,000 $49,788 $135,788 TOTAL WATER $4,511,325 $345,320 $109,575 $454,895 Sanitary Sewer & Waste Water Treatment Plant 2.25%2012 Sanitary SRF loan $1,009,000 (Hwy 93 So.) 12 yr $277,000 $91,000 $5,726 $96,726 2.25%2012 WWTP SRF LOAN $12,827,000 15 yr $5,652,000 $890,000 $122,198 $1,012,198 3.00%2014 WWTP SRF LOAN $1,102,748 (Digester Lid) 20 yr $731,000 $52,000 $21,540 $73,540 2.50%2018 SRF LOAN $12,194,841 (WESTSIDE INTERCEPTOR) 30 yr $11,239,000 $294,000 $279,150 $573,150 TOTAL SEWER/WWTP $17,899,000 $1,327,000 $428,614 $1,755,614 Storm Sewer 2.50%2017 SRF - 4th Ave E - $71,913.71 20 yr $60,430 $3,107 $1,492 $4,599 2.50%2020 Bond - Regional Facilities & Piping Design $3,627,000 20 yr $2,460,000 $96,000 $66,879 $162,879 TOTAL STORM SEWER $2,520,430 $99,107 $68,371 $167,478 TOTAL ALL DEBT--ALL FUNDS $32,492,458 $2,639,361 $867,713 $3,546,637 Note: all loans are fixed rate with the exception of the 11 BOI loans. Impound/Storage Facility debt will be paid by Police Impact Fees. No draw has been made yet. BOI - Board of Investments FY22 Rate: 1.65%USDA-IRP -Dept of Agriculture Intermediary Relending Program SRF- State Revolving Fund (DNRC money)G. O. Bonds -General Obligation voted bonded debt FY 2022 Payment FY 2022 DEBT OBLIGATION SCHEDULE - ALL FUNDS 14 1998 874,276$ 1999 898,859$ 2000 871,547$ 2001 921,976$ 2002 1,152,730$ 2003 1,047,542$ 2004 1,094,862$ 2005 2,106,768$ 2006 1,589,677$ 2007 1,543,883$ 15 2008 464,591$ 2009 244,122$ 2010 649,843$ 2011 1,007,681$ 2012 1,613,816$ 2013 1,928,157$ 2014 2,215,018$ 2015 1,787,753$ 2016 2,167,240$ 2017 2,609,962$ 2018 2,998,245$ 2019 3,680,112$ 2020 4,243,851$ 2021 5,378,832$ CITY OF KALISPELL $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 GENERAL FUND Fund Balance at Year End 19 9 8 19 9 9 <O o o <0 0 1 <O o < <0 0 3 <0 0 4 <o o s <0 0 5 <0 0 ; 1 <O o 8 - <0 0 9 ■ <0 1 0 ~ <0 1 1 <0 1 < <0 1 3 <0 1 4 <0 1 s <0 1 5 <0 1 ; 1 <0 1 8 <0 1 9 <O < O <0 < 1 TOTAL EXPENDITURES FY2022 General Gov't Group 8.6%8,925,235$ 8.6% Police 7.3%7,595,088$ 7.3% Court & Attorney 1.2% 1,269,814$ 1.2% Parks & Rec 3.1%3,189,933$ 3.1% Fire Dept. + grants 7.3%7,591,007$ 7.3% Facilities Maint. 0.3%293,456$ 0.3% Community Dev. 10.0%10,483,960$ 10.0% Public Works 62.3%64,977,915$ 62.3% 104,326,408$ 16 Department totals include grants for those departments, operations and capital. General Gov't group includes insurance, debt service information technology, planning, building, finance, city clerk, city manager, human resources and mayor & council budgets. Total City of Kalispell Budget by Department General Gov't Group 8.6% Police 7.3% Court & Attorney 1.2% Parks & Rec 3.1% Fire Dept. + grants 7.3% Facilities Maint. 0.3% Community Dev. 10.0% Public Works 62.3% ■ ■ ■ ■ ■ ■ ■ ■ CITY OF KALISPELL, MONTANA ORGANIZATIONAL CHART CITIZENS OF KALISPELL CITY COUNCIL MAYOR Mark Johnson WARD I WARD II WARD III WARD IV Kari Gabriel Sam Nunnally Kyle Waterman Tim Kluesner Sandy Carlson Chad Graham Ryan Hunter Sid Daoud CITY CLERK Aimee Brunckhorst MUNICIPAL JUDGE Lori Adams CITY MANAGER Doug Russell PUBLIC SAFETY POLICE Doug Overman LEGAL Charlie Harball FINANCE Rick Wills PLANNING, BUILDING & COMMUNITY DEVELOPMENT Jarod Nygren PARKS & RECREATION Chad Fincher PUBLIC SAFETY FIRE Daniel Pearce INFORMATION TECHNOLOGY Erika Billiet PUBLIC WORKS Susie Turner HUMAN RESOURCESDenise Michel 17 _____s-- ·-I I I I I I 1 1 I I C CITY OF KALISPELL Resources Anticipated Proposed Estimated Available Revenue Expenditures Ending Balance/ Beginning Year Carry over Fund Description 1000 General Fund 5,378,832$ 12,397,736$ (14,730,961)$ 3,045,607$ General Fund- On-behalf payments 1,550,000$ (1,550,000)$ -$ Special Revenue Funds: 2185 TAX INCREMENT-AIRPORT 240,459$ -$ (240,459)$ -$ 2180 TAX INCREMENT - DOWNTOWN 26,300$ 30,050$ (30,000)$ 26,350$ 2188 TAX INCREMENT-WESTSIDE 1,189,528$ 3,328,711$ (4,517,503)$ 736$ 2210 PARKS IN LIEU OF 46,632$ -$ (46,000)$ 632$ 2215 PARKS & RECREATION FUND 1,228,379$ 2,046,911$ (2,388,473)$ 886,817$ 2230 AMBULANCE 148,771$ 1,090,000$ (1,195,347)$ 43,424$ 2310 OLD SCHOOL TECHNOLOGY TIF 17,193$ 68,206$ (68,162)$ 17,237$ 2311 OLD SCHOOL INDUSTRIAL TIF 7,545$ 4,380$ (8,000)$ 3,925$ 2312 GLACIER RAIL PARK TEDD 84,307$ 200,100$ (238,460)$ 45,947$ 2372 HEALTH-PERMISSIVE LEVY 158,186$ 1,101,986$ (1,211,000)$ 49,172$ 2394 BUILDING CODE ENFORCEMENT 2,071,338$ 1,073,000$ (1,159,693)$ 1,984,645$ 2399 IMPACT FEE FUND 1,583,097$ 280,000$ (1,607,560)$ 255,537$ 2400 LIGHT MAINTENANCE 745,386$ 429,700$ (472,881)$ 702,205$ 2420 GAS TAX 1,115,734$ 441,873$ (965,824)$ 591,783$ 2421 BaRSAA 391,421$ 498,750$ (476,016)$ 414,155$ 2500 SPECIAL STREET/TSS *3,378,176$ 3,100,500$ (3,369,648)$ 3,109,028$ 2600 URBAN FORESTRY DISTRICT 811,774$ 619,288$ (612,224)$ 818,838$ 2601 DEVELOPER'S TREES 144,146$ -$ (143,236)$ 910$ 2825 MACI GRANT 21,006$ 225,228$ (242,814)$ 3,420$ 2880 CD LOAN REVOLVING 302,656$ 22,625$ (227,000)$ 98,281$ 2881 CD LOAN REVOLVING #2 335,732$ 33,641$ (300,405)$ 68,968$ 2886 COMMUNITY DEVELOPMENT 646,680$ 202,000$ (828,135)$ 20,545$ 2887 RURAL DEVELOPMENT 208,848$ 42,225$ (172,074)$ 78,999$ 2888 RURAL DEVELOPMENT #2 320,097$ 500$ (310,025)$ 10,572$ 2915 STONEGARDEN GRANT -$ 40,000$ (40,000)$ -$ 2916 DRUG ENFORCEMENT GRANT 12,740$ 102,301$ (105,743)$ 9,298$ 2918 CHRP GRANT -$ 234,399$ (179,199)$ 55,200$ 2919 LAW ENF. BLOCK GRANT 15,156$ 78,000$ (78,000)$ 15,156$ 2953 BROWNFIELDS ASSESSMENT GRANT -$ 15,484$ (15,484)$ -$ 2955 BROWNFIELDS LOAN REVOLVING 100,500$ 485,995$ (586,495)$ -$ 2991 TIGER GRANT -$ 2,705,046$ (2,705,046)$ -$ 2956 FIRE GRANTS 7,070$ 58,300$ (63,300)$ 2,070$ 2957 HAZMAT GRANT 39,881$ 200$ (18,000)$ 22,081$ 2974 AIRPORT GRANT -$ 236,712$ (236,712)$ -$ 2995 SAFER GRANT -$ 259,392$ (212,522)$ 46,870$ Total Special Revenue Funds 15,398,738$ 19,055,503$ (25,071,440)$ 9,382,801$ 2022 FUND POSITION 18 Resources Anticipated BUDGETED Estimated Available Revenue Expenditures Ending Balance/ Beginning Year Carry over Debt Service Funds: SID Revolving Fund 75,700$ 500$ -$ 76,200$ G.O. BOND, series 2012 - Refunded Pool & Firehall 52,504$ 182,446$ (234,950)$ -$ SIDEWALK & CURB WARRANTS 1,062$ 11,362$ (11,422)$ 1,002$ SIDs 186,238$ 308,000$ (353,473)$ 140,765$ WESTSIDE TIF DEBT SERVICE 963,227$ 1,163,478$ (1,268,775)$ 857,930$ Total Debt Service funds 1,278,731$ 1,665,786$ (1,868,620)$ 1,075,897$ Capital Project Funds: 4170 IMPOUND/STORAGE FACILITY -$ 250,000$ (250,000)$ -$ 4290 WALK & CURB -$ 25,000$ (25,000)$ -$ 4393 AMERICAN RECOVERY ACT -$ 5,947,638$ (5,947,638)$ -$ Total Capital Projects -$ 6,222,638$ (6,222,638)$ -$ Enterprise Funds: 5210 WATER *11,564,333$ 13,455,500$ (17,281,069)$ 8,688,764$ 5211 WATER SYSTEM IMPACT FEES 1,580,211$ 706,000$ (1,442,406)$ 843,805$ 5310 SEWER/WWTP *7,943,763$ 18,618,000$ (21,568,827)$ 6,742,936$ 5311 SEWER SYSTEM IMPACT FEES 5,532,002$ 1,421,500$ (2,939,962)$ 4,013,540$ 5349 STORM SEWER *4,179,981$ 4,669,929$ (6,349,908)$ 2,860,002$ 5348 STORM SEWER SYSTEM IMPACT FEE 2,115,981$ 289,000$ (1,677,829)$ 727,152$ 5510 SOLID WASTE *1,350,646$ 1,099,500$ (1,590,422)$ 1,009,724$ Total Enterprise Funds 34,266,917$ 40,259,429$ (52,850,423)$ 24,885,923$ Internal Service Funds: 6030 INFORMATION TECH. FUND *290,384$ 1,395,014$ (1,404,655)$ 305,743$ 6010 CENTRAL GARAGE *159,417$ 780,317$ (627,671)$ 312,063$ Total Internal Service Funds 449,801$ 2,175,331$ (2,032,326)$ 617,806$ TOTAL CITY BUDGET 56,773,019$ 83,326,423$ (104,326,408)$ 39,008,034$ * cash adjusted +$3,235,000 for non-cash line items (depreciation/prepaids) Component Units 2701 BUSINESS IMPROVEMENT DISTRICT 77,964$ 110,855$ (166,259)$ 7855 TOURISM BID (pass thru fund)100,000$ 525,000$ (625,000)$ -$ Total with Component units (105,117,667)$ PAGE 2 - Fund Position 2022 19 FY 2022 Personal Services Operations Capital Debt Transfers Other Total FUND: & Benefits Service Financing Uses 1000 General Fund 10,780,689$ 1,278,915$ 546,058$ 51,356$ 2,073,943$ 14,730,961$ General Fund- On-behalf payments 1,550,000$ 1,550,000$ Special Revenue Funds: 2185 TAX INCREMENT-AIRPORT -$ -$ 240,459$ 240,459$ 2180 DOWNTOWN TAX INCREMENT -$ -$ 30,000$ 30,000$ 2188 TAX INCREMENT-WESTSIDE 70,756$ 3,612$ 4,443,135$ 4,517,503$ 2210 PARKS IN LIEU OF .46,000$ 46,000$ 2215 PARKS & RECREATION FUND 1,486,600$ 572,583$ 267,000$ 62,290$ 2,388,473$ 2230 AMBULANCE 918,735$ 237,049$ -$ 39,563$ 1,195,347$ 2310 OLD SCHOOL TECHNOLOGY TIF 18,162$ 50,000$ 68,162$ 2311 OLD SCHOOL INDUSTRIAL TIF 8,000$ 8,000$ 2312 GLACIER RAIL PARK TEDD 34,992$ 3,468$ 200,000$ 238,460$ 2372 HEALTH-PERMISSIVE LEVY 1,211,000$ 1,211,000$ 2399 IMPACT FEE FUND 15,000$ 1,577,560$ 15,000$ 1,607,560$ 2394 BUILDING CODE ENFORCEMENT 773,372$ 348,821$ 37,500$ 1,159,693$ 2400 LIGHT MAINTENANCE 103,172$ 294,709$ 75,000$ -$ 472,881$ 2420 GAS TAX 811,942$ 153,882$ 965,824$ 2421 BaRSAA 476,016$ 476,016$ 2500 SPECIAL STREET/TSS 1,335,686$ 1,318,181$ 637,700$ 39,331$ 38,750$ 3,369,648$ 2600 URBAN FORESTRY DISTRICT 332,288$ 269,391$ -$ 10,545$ 612,224$ 2601 DEVELOPER'S TREES 143,236$ 143,236$ 2825 MACI GRANT 242,814$ 242,814$ 2880 CD LOAN REVOLVING 2,000$ 225,000$ 227,000$ 2881 CD LOAN REVOLVING 405$ 300,000$ 300,405$ 2886 COMMUNITY DEVELOPMENT -$ -$ 300,000$ -$ 828,135$ 2887 RURAL DEVELOPMENT REVOLVING 22,074$ 150,000$ 172,074$ 2888 RURAL DEVELOPMENT REVOLVING #2 10,025$ 300,000$ 310,025$ 2915 STONEGARDEN GRANT 10,000$ 30,000$ 40,000$ 2916 DRUG ENFORCEMENT GRANT 105,743$ -$ 105,743$ 2918 CHRP GRANT 179,199$ -$ 179,199$ 2919 LAW ENF. BLOCK GRANT 55,000$ 23,000$ 78,000$ 2953 EPA BROWNFIELDS ASSESSMENT 15,484$ 15,484$ 2955 EPA BROWNFIELDS LOAN REVOLVING 485,995$ 100,500$ 586,495$ 2991 TIGER GRANT 2,705,046$ 2,705,046$ 2956 FIRE GRANTS 5,000$ 58,300$ 63,300$ 2957 HAZMAT GRANT 5,000$ 13,000$ 18,000$ 2974 AIRPORT GRANT 236,712$ 236,712$ 2995 SAFER GRANT 212,522$ -$ 212,522$ Debt Service Funds: SID Revolving Fund -$ -$ -$ G.O. BOND, series 2012 - Refinancing 234,950$ 234,950$ SIDEWALK & CURBS 11,422$ 11,422$ SIDs 353,473$ 353,473$ WESTSIDE TIF DEBT SERVICE 1,268,775$ 1,268,775$ Capital Project Funds: 4170 IMPOUND/STORAGE FACILITY 250,000$ 250,000$ 4290 WALK & CURB 25,000$ 25,000$ 4393AMERICAN RECOVERY ACT 5,947,638$ 5,947,638$ Enterprise Funds:Depreciation 5210 WATER *1,333,810$ 1,432,755$ 13,109,609$ 454,895$ 950,000$ 17,281,069$ 5211 WATER SYSTEM IMPACT FEES *1,168,406$ 250,000$ 24,000$ 1,442,406$ 5310 SEWER/WWTP *1,450,797$ 2,401,566$ 14,210,850$ 1,755,614$ 1,750,000$ 21,568,827$ 5311 SEWER SYSTEM IMPACT FEES *1,839,962$ 1,000,000$ 100,000$ 2,939,962$ 5349 STORM SEWER *696,365$ 319,364$ 4,738,542$ 235,637$ -$ 360,000$ 6,349,908$ 5348 STORM SEWER SYSTEM IMPACT FEE *1,517,829$ 150,000$ 10,000$ 1,677,829$ 5510 SOLID WASTE *610,376$ 457,846$ 332,200$ -$ 40,000$ 150,000$ 1,590,422$ Internal Service Funds: 6010 CENTRAL GARAGE 240,788$ 375,883$ 11,000$ 627,671$ 6030 INFORMATION TECH. FUND *539,174$ 731,480$ 109,000$ 25,000$ 1,404,655$ TOTAL CITY BUDGET 22,825,065$ 12,084,863$ 51,581,697$ 5,964,950$ 3,855,693$ 7,486,005$ 104,326,408$ ALL FUND RECAP BY FUNCTION 20 TAX LEVY REQUIREMENTS SCHEDULE NON-VOTED LEVIES Assessed Valuation $3,554,590,262 Tax Valuation: $55,213,209 (without TIF's) 1 Mill Yields(10): 55,213$ (1)(2)(3)=(1)+(2)(4)(5)(6)=(4)+(5)(7)=(9)x(10)(8)=(6)+(7)(9)=(7)÷(10) CASH AVAILABLE TOTAL PROPERTY FUND CASH TOTAL (Less current NON-TAX NON-TAX TAX TOTAL MILL NO.FUND NAME APPROPRIATION RESERVE REQUIREMENTS liabilities)REVENUES RESOURCES REVENUES RESOURCES LEVY 1000 General Fund 14,730,961 3,045,607 17,776,568 5,378,832 5,993,028 11,371,860 6,404,708 17,776,568 116.00 2215 Parks Department 2,388,473 886,817 3,275,290 1,228,379 826,704 2,055,083 1,220,207 3,275,290 22.10 TOTAL 17,119,434 3,932,424 21,051,858 6,607,211 6,819,732 13,426,943 7,624,915 21,051,858 138.10 * Total Revenues compared to Total Appropriations:-2,674,787 * Total Requirements compared to Total Resources:0 CASH AVAILABLE TOTAL PROPERTY FUND CASH TOTAL (Less current NON-TAX NON-TAX TAX TOTAL MILL NO.FUND NAME APPROPRIATION RESERVE REQUIREMENTS liabilities)REVENUES RESOURCES REVENUES RESOURCES LEVY 3012 G.O. BOND -POOL/FIRE REFI 234,950 0 234,950 52,504 467 52,971 193,246 246,217 3.50 2372 Health Permissive 1,211,000 49,172 1,260,172 158,186 25,986 184,172 1,076,654 1,260,826 19.50 TOTAL 1,445,950 49,172 1,495,122 210,690 26,453 237,143 1,257,979 1,495,122 23.00 * Total Revenues compared to Total Appropriations:-161,518 Total Mills 161.10 * Total Requirements compared to Total Resources:0 Recap: Total Non voted Levy 17,119,434 3,932,424 Total Voted/Permissive 1,445,950 49,172 Total Non-Levied 82,526,024 35,026,438 Total City Budget 101,091,408 39,008,034 Depreciation Adj 3,235,000 (balances with page 19)104,326,408 Ending Cash Reserves adjusted for Depreciation Expense-Proprietary Funds * VOTED/PERMISSIVE LEVIES Fiscal Year: 2021-2022 CITY OF KALISPELL 21 CITY OF KALISPELL NON-LEVIED FUNDS - SUMMARY SCHEDULE (1)(2)(3)=(1)+(2)(4)(5)(6)=(4)+(5) CASH AVAILABLE TOTAL FUND CASH TOTAL (Less current NON-TAX TOTAL NO.FUND NAME APPROPRIATION RESERVE REQUIREMENTS liabilities)REVENUES RESOURCES 1001 On-Behalf Payments (Police and Fire Retirement)1,550,000 0 1,550,000 0 1,550,000 1,550,000 2185 TAX INCREMENT-AIRPORT 240,459 0 240,459 240,459 0 240,459 2180 TAX INCREMENT-DOWNTOWN 30,000 26,350 56,350 26,300 30,050 56,350 2188 TAX INCREMENT-WESTSIDE 4,517,503 736 4,518,239 1,189,528 3,328,711 4,518,239 2210 PARKS IN LIEU OF 46,000 632 46,632 46,632 0 46,632 2310 OLD SCHOOL TECHNOLOGY TIF 68,162 17,237 85,399 17,193 68,206 85,399 2311 OLD SCHOOL INDUSTRIAL TIF 8,000 3,925 11,925 7,545 4,380 11,925 2312 GLACIER RAIL PARK TEDD 238,460 45,947 284,407 84,307 200,100 284,407 2399 IMPACT FEE FUND 1,607,560 255,537 1,863,097 1,583,097 280,000 1,863,097 2230 AMBULANCE 1,195,347 43,424 1,238,771 148,771 1,090,000 1,238,771 2394 BUILDING CODE ENFORCEMENT 1,159,693 1,984,645 3,144,338 2,071,338 1,073,000 3,144,338 2400 LIGHT MAINTENANCE 472,881 702,205 1,175,086 745,386 429,700 1,175,086 2420 GAS TAX 965,824 591,783 1,557,607 1,115,734 441,873 1,557,607 2421 BaRSAA 476,016 414,155 890,171 391,421 498,750 890,171 2500 SPECIAL STREET/TSS 3,369,648 3,109,028 6,478,676 3,378,176 3,100,500 6,478,676 2600 URBAN FORESTRY DISTRICT 612,224 818,838 1,431,062 811,774 619,288 1,431,062 2601 DEVELOPER'S TREES 143,236 910 144,146 144,146 0 144,146 2825 MACI GRANT 242,814 3,420 246,234 21,006 225,228 246,234 2880 CD LOAN REVOLVING 227,000 98,281 325,281 302,656 22,625 325,281 2881 CD LOAN REVOLVING 300,405 68,968 369,373 335,732 33,641 369,373 2886 COMMUNITY DEVELOPMENT 828,135 20,545 848,680 646,680 202,000 848,680 2887 RURAL DEVELOPMENT 172,074 78,999 251,073 208,848 42,225 251,073 2888 RURAL DEVELOPMENT #2 310,025 10,572 320,597 320,097 500 320,597 2915 STONEGARDEN GRANT 40,000 0 40,000 0 40,000 40,000 2916 DRUG ENFORCEMENT GRANT 105,743 9,298 115,041 12,740 102,301 115,041 2918 CHRP GRANT 179,199 55,200 234,399 0 234,399 234,399 2919 LAW ENF. BLOCK GRANT 78,000 15,156 93,156 15,156 78,000 93,156 Fiscal Year: 2021-2022 22 === = CITY OF KALISPELL NON-LEVIED FUNDS - SUMMARY SCHEDULE con't. (1)(2)(3)=(1)+(2)(4)(5)(6)=(4)+(5) CASH AVAILABLE TOTAL FUND CASH TOTAL (Less current NON-TAX TOTAL NO.FUND NAME APPROPRIATION RESERVE REQUIREMENTS liabilities)REVENUES RESOURCES 2953 BROWNSFIELD ASSESSMENT GRANT 15,484 0 15,484 0 15,484 15,484 2955 BROWNSFIELD REVOLVING LOAN 586,495 0 586,495 100,500 485,995 586,495 2991 TIGER GRANT 2,705,046 0 2,705,046 0 2,705,046 2,705,046 2956 FIRE GRANTS 63,300 2,070 65,370 7,070 58,300 65,370 2957 HAZMAT GRANT 18,000 22,081 40,081 39,881 200 40,081 2974 AIRPORT GRANT 236,712 0 236,712 0 236,712 236,712 2995 SAFER GRANT 212,522 46,870 259,392 0 259,392 259,392 SID Revolving Fund 0 76,200 76,200 75,700 500 76,200 SIDEWALK & CURB FUNDS 11,422 1,002 12,424 1,062 11,362 12,424 SIDs 341-344 353,473 140,765 494,238 186,238 308,000 494,238 3188 WESTSIDE TIF DEBT SERVICE 1,268,775 857,930 2,126,705 963,227 1,163,478 2,126,705 4170 IMPOUND/STORAGE FACILITY 250,000 0 250,000 0 250,000 250,000 4290 WALK & CURB 25,000 0 25,000 0 25,000 25,000 4393 AMERICAN RECOVERY ACT 5,947,638 0 5,947,638 0 5,947,638 5,947,638 5210 WATER *16,331,069 8,688,764 25,019,833 11,564,333 13,455,500 25,019,833 5211 WATER SYSTEM IMPACT FEES*1,442,406 843,805 2,286,211 1,580,211 706,000 2,286,211 5310 SEWER/WWTP *19,818,827 6,742,936 26,561,763 7,943,763 18,618,000 26,561,763 5311 SEWER SYSTEM IMPACT FEES*2,939,962 4,013,540 6,953,502 5,532,002 1,421,500 6,953,502 5349 STORM SEWER *5,989,908 2,860,002 8,849,910 4,179,981 4,669,929 8,849,910 5348 STORM SEWER SYSTEM IMPACT FEE*1,677,829 727,152 2,404,981 2,115,981 289,000 2,404,981 5510 SOLID WASTE *1,440,422 1,009,724 2,450,146 1,350,646 1,099,500 2,450,146 6030 INFORMATION TECH FUND *1,379,655 305,743 1,685,398 290,384 1,395,014 1,685,398 6010 CENTRAL GARAGE FUND *627,671 312,063 939,734 159,417 780,317 939,734 TOTAL 82,526,024 35,026,438 117,552,462 49,955,118 67,597,344 117,552,462 * Total Revenues compared to Total Appropriations:-14,928,680 * Total Requirements compared to Total Resources:0 23 PAGE FUND Dept. # i-ii 1000 General Fund Revenue and Summary iii-iv 1000 General Fund Appropriation Summary v 1000 General Government Operations Chart 1 1000 400 General Government 1,628,179$ 2 1000 401 City Manager 236,219$ 3 1000 401 Human Resources 251,742$ 4 1000 402 Mayor & City Council 168,774$ 5 1000 402 City Clerk 158,681$ 6 1000 403 Finance Department 323,608$ 7 1000 404 City Attorney 862,102$ 8 1000 406 Municipal Court 407,712$ 9 1000 410 Public Works Administration 65,466$ 10 1000 412 City Facilities Maintenance 293,456$ 11-14 1000 413 Police 6,022,086$ 15 1000 416 Fire 3,864,338$ 16 1000 420 Planning Department 334,173$ 17 1000 480 Community Development 114,425$ Total General Fund 14,730,961$ 18 1001 On-behalf Retirement Payments 1,550,000$ GENERAL FUND GENERAL FUND REVENUE AND SUMMARY FUND: 1000 MILL VALUE 47,126$ 48,971$ 48,971$ 55,213$ ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 GENERAL FUND MILL LEVY 139.00 139.62 139.62 116.00 PROPERTY TAXES: 311100 Real Property Taxes 6,302,871 6,463,000 6,683,680 6,145,000 311105 PILOT payment 18,156 18,156 17,774 17,750 311200 Personal Property 178,334 200,000 164,568 170,000 312000 Penalty & Interest 11,135 9,000 22,010 10,000 SUBTOTAL 6,510,496$ 6,690,156$ 6,888,032$ 6,342,750$ LICENSES & PERMITS: 322101 Alcohol Beverage 32,963 33,000 32,899 33,000 322300 General and occupational 1,617 1,500 1,770 1,500 323012 Planning fees & Sign permits 104,211 60,000 163,514 95,000 323109 Zoning & Site Plan Review Fees 20,875 15,000 32,766 30,000 323200 Parade Permits 350 1,000 125 500 SUBTOTAL 160,016$ 110,500$ 231,074$ 160,000$ INTERGOVERNMENTAL REVENUE: 331112 KPD - Safe Street Task Force 0 8,000 4,234 0 331990 CARES ACT Funding - PD Grant 18,472 0 0 0 331992 CARES ACT Funding - essential worker reimb.1,246,097 0 1,774,164 0 335030 MV Tax Ad Valorem 1,381 1,200 1,316 1,350 335076 Gaming Machine Permits 59,300 60,000 68,400 60,000 335110 Live Card Game, keno & bingo 1,250 1,400 1,650 1,400 335230 HB124 ENTITLEMENT 2,983,738 3,023,892 3,024,208 3,020,000 SUBTOTAL 4,310,238$ 3,094,492$ 4,873,972$ 3,082,750$ CHARGES FOR SERVICES: 341020 Administrative charges 672,457 613,512 612,205 690,000 341021 Grant Admin. (Planning, finance)31,955 25,000 30,900 25,000 341025 City Collections/other charges 7,373 5,000 5,794 5,000 342010 KPD -Public safety fees 29,347 29,000 25,629 29,000 342014 KPD -School Resource Officers 218,961 224,435 224,435 224,435 342016 KPD -Regional Training /testing Reimb. 1,425 14,500 800 14,500 343018 Parking Permits, meters, boot removal 87,650 95,000 90,690 90,000 343062 Airport fuel tax 4,064 4,000 4,842 4,000 343063 Airport ground lease 14,855 14,500 15,301 15,301 SUBTOTAL 1,068,087$ 1,024,947$ 1,010,596$ 1,097,236$ con't. i GENERAL FUND Revenue - Page 2 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 FINES AND FORFEITURES: 351035 Parking fines 41,201 55,000 38,012 45,000 351017 Technology fees 25,825 30,000 25,219 30,000 351000 City Court Fines & fees, admin 447,009 450,000 432,227 450,000 SUBTOTAL 514,035$ 535,000$ 495,458$ 525,000$ MISC. REVENUE: 362015 Insurance Reimbursements 12,580 20,000 37,237 20,000 362020 GASB45 reimb(even yrs)Liab. Retro(fy21)3,000 78,500 73,623 30,000 364030 Auction & misc. collections/donations 1,079 10,000 16,656 10,000 381060 Operating transfer 2372-health insurance 925,000 970,000 970,000 1,100,000 SUBTOTAL 941,659$ 1,078,500$ 1,097,516$ 1,160,000$ INVESTMENT REVENUE: 371010 Interest Earnings 63,338$ 36,000$ 42,865$ 30,000$ TOTAL GENERAL REVENUE 13,567,869$ 12,569,595$ 14,639,513$ 12,397,736$ CASH JULY 1 (Includes designated $)3,680,112$ 4,243,851$ 4,243,851$ 5,378,832$ TOTAL AVAILABLE FOR BUDGET 17,247,981$ 16,813,446$ 18,883,364$ 17,776,568$ EXPENDITURES 13,004,130$ 14,034,203$ 13,504,532$ 14,730,961$ . CASH CARRYOVER (year end operating)4,159,416$ 2,507,808$ 5,107,397$ 2,408,992$ Designated for Capital 11,906$ 208,906$ 208,906$ 550,000$ Assigned Court Technology fees 48,987$ 38,987$ 38,987$ 63,073$ Designated for Parking 23,542$ 23,542$ 23,542$ 23,542$ Total cash available 4,243,851$ 2,779,243$ 5,378,832$ 3,045,607$ Operating Cash Carryover % Unassigned/Undesignated 30.7%20.0%34.9%19.4% ii GENERAL FUND APPROPRIATION SUMMARY # FTE's appropriated FTE's 1 2 1.33 3.2 5.67 4 General City Human Mayor Municipal Government Manager Resources Council City Clerk Finance Attorney Court 110 Salaries 171,133$ 173,487$ 63,179$ 114,510$ 247,730$ 551,082$ 264,684$ 114 Comptime Buyback & severance. Def. Comp.- 130,000 121 Overtime & Spec. Assign PD 250 500 3,500 153 Health Insurance 25,759 24,323 50,123 21,768 40,712 85,995 47,298 155 Retirement 18,227 14,032 2,617 9,323 20,116 44,825 21,480 TOTAL PERSONAL SERVICES - 215,119 211,842 115,919 145,851 309,058 811,902 336,962 210 Supplies/office/computers/Non-capital equip 218 4,000 1,000 900 6,500 800 800 5,700 4,500 220 Other supplies, safety equip, ammo 230 Supplies & fuel; chemicals, concession sup 240 Uniforms 312 Postage 16,000 400 320 Printing, advertising, newsletter, books 5,500 500 25,000 1,500 330 Audit, filing fees 31,280 20,000 7,100 600 340 Electricity, natural gas 345 Telephone, web, cell, radio, security cameras 1,200 480 1,500 1,000 350 Prof. Services/League/911 disp./Kidsport/Eagle 57,350 2,000 5,500 4,750 4,750 10,000 6,250 362 Maint. services, building, equip,radios,landscaping 6,600 360 Technology services (court)40,000 370 Dues & Training, meetings, League meeting 18,500 17,000 33,755 6,200 8,500 8,000 10,000 380 Medical services 390 Other Purchased Services 7,500 500 Fixed Charges, Insurance, transfers 1,507,449 SUBTOTAL PURCHASED SERVICES/SUPPLIES 1,628,179 21,100 39,900 52,855 12,830 14,550 50,200 70,750 600 DEBT SERVICE 940 CAPITAL OUTLAY DEPARTMENT TOTAL 2022 1,628,179$ 236,219$ 251,742$ 168,774$ 158,681$ 323,608$ 862,102$ 407,712$ 2,304,056$ 218,330$ 191,552$ 163,957$ 143,630$ 291,684$ 641,540$ 376,944$ 2021 BUDGET (info only) iii # FTE's appropriated 110 Salaries 114 Comptime Buyback & severance. Def. Comp. 121 Overtime & Spec. Assign PD 153 Health Insurance 155 Retirement TOTAL PERSONAL SERVICES 210 Supplies/office/computers/Non-capital equip 218 220 Other supplies, safety equip, ammo 230 Supplies & fuel; chemicals, concession sup 240 Uniforms 312 Postage 320 Printing, advertising, newsletter, books 330 Audit, filing fees 340 Electricity, natural gas 345 Telephone, web, cell, radio, security cameras 350 Prof. Services/League/911 disp./Kidsport/Eagle 362 Maint. services, building, equip,radios,landscaping 360 Technology services (court) 370 Dues & Training, meetings, League meeting 380 Medical services 390 Other Purchased Services 500 Fixed Charges, Insurance, transfers SUBTOTAL PURCHASED SERVICES/SUPPLIES 600 DEBT SERVICE 940 CAPITAL OUTLAY DEPARTMENT TOTAL 2022 2021 BUDGET (info only) GENERAL FUND APPROPRIATION SUMMARY 0.2 1.45 50.75 25.9 3.15 1 99.65 Public Planning Community Works Facilities Police Fire Department Development TOTAL 19,158$ 72,664$ 3,685,841$ 2,221,876 246,016$ 81,675$ 7,913,035$ - 54,000 18,000 - 202,000$ 144,500 40,000 188,750$ 3,302 15,100 726,735 446,514 46,047 16,790 1,550,466$ 1,500 5,849 469,252 292,586 20,021 6,610 926,438$ 23,960 93,613 5,080,328 3,018,976 312,084 105,075 10,780,689$ 14,500 82,500 26,210 4,000 2,100 153,510$ 13,593 110,100 20,150 143,843$ 3,000 78,000 17,325 450 98,775$ 1,500 15,750 17,250$ 300 16,700$ 4,000 1,450 37,950$ 2,500 500 61,980$ 83,394 83,394$ 850 500 22,000 5,000 1,000 450 33,980$ 4,500 32,730 41,100 17,460 6,000 250 192,640$ 34,288 91,500 18,000 150,388$ 40,000$ 4,500 74,500 10,000 8,000 5,750 204,705$ 3,000 30,800 33,800$ 2,500 10,000$ 4,656 3,780 273,558 284,361 139 2,073,943$ 32,006 169,785 782,758 446,506 22,089 9,350 3,352,858 51,356 51,356$ 9,500 30,058 159,000 347,500 - 546,058$ 65,466$ 293,456$ 6,022,086$ 3,864,338$ 334,173$ 114,425$ 14,730,961$ 53,612$ 283,854$ 5,644,635$ 3,303,798$ 313,327$ 103,284$ 14,034,203$ iv The general fund receives roughly 85%-90% of its revenue from tax levies (general and permissive health) and other intergovernmental revenues (entitlement share, etc.). The general fund should have enough cash available at July 1st (and January 1st) to pay expenditures, less expected revenues, through December (June). The general fund contributes significant amounts to the parks and ambulance funds. This chart combines the three funds for informational purposes. A beginning combined operating cash carryover of 20% of budgeted expenditures has been sufficient to pay the expenditures of these funds through December if balanced budgets are presented. Beginning combined operating cash carryover was 30% for fiscal year 2021, is 34% for fiscal year 2022, and is estimated to begin fiscal year 2023 at about 15%-25% of combined estimated expenditures. GENERAL FUND (including parks and ambulance) COMBINED FUND #1000/2215/2230 0 1000 2000 3000 4000 5000 6000 7000 8000 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 1s t Q T 2 0 2 2 2n d Q T 2 0 2 2 3r d Q T 2 0 2 2 4t h Q T 2 0 2 2 QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. v GENERAL GOVERNMENT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 410530 Audit: 331 Annual Report Filing fees $3,030 $3,030 $3,030 $3,030 353 Contract services - Audit $13,750 $13,750 $13,750 $13,750 354 GASB 45 (75) cost for Other Post Empl Benefits $7,500 $1,500 $1,500 $10,000 410560 Central Purchasing: 210 Office Supplies $4,615 $3,500 $4,768 $4,000 312 Postage $16,018 $16,000 $15,659 $16,000 320 Printing & envelopes $6,730 $5,500 $3,833 $5,500 354 Contract Services - document shredding/1094 $1,290 $1,400 $1,240 $1,500 410600-354 Elections: $14,866 $0 $0 $20,000 410900 Records Admin.: 331 Publication & Filing Fees $4,165 $3,000 $4,106 $4,500 460452-366 Hockaday-annual building maint. per lease $6,600 $6,600 $6,600 $6,600 460452-355 Eagle Transit contribution $15,000 $15,000 $15,000 $15,000 420000-354 911 Dispatch Services Contract $533,475 $557,482 $556,057 $0 420000-356 Smith Valley levy reimbursement $334 $350 $286 $350 430300-355 Airport reimbursement $16,428 $19,000 $19,561 $20,000 510310-354 ICMA Fees $375 $500 $500 $500 510330-513 Liability Insurance $140,059 $186,790 $186,790 $287,406 510330-517 Property Insurance $54,676 $59,654 $59,654 $60,043 510330-516 Uninsured Loss (insurance deductible)$6,100 $60,000 $38,601 $50,000 510300 Contingency - ($180,000 COPS)$965 $105,000 $5,000 $210,000 460000-820 Transfer out (Westside TIF)$1,700,000 $1,246,000 $1,246,000 $900,000 Total $2,545,976 $2,304,056 $2,181,935 $1,628,179 FUND: GENERAL 1000-400-41XXXX EXPENDITURE DETAIL 1 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: CITY MANAGER ACCOUNT # 1000-401 The City Manager's office administers the affairs of the local government. This includes the direction, supervision, and administration of the departments, agencies, and offices of the local government. Additionally the City Manager implements City Council policy in accordance with Montana Codified Law 7-3-204. As the administrative center of the local government, the City Manager's office strives to meet its purpose by implementing an organizational culture that provides prompt, equitable, effective and economical services to the citizens of Kalispell. This year's budget represents efforts that have culminated from labor contract negotiations, Core Area Redevelopment, implementation of infrastructure facilitiy planning, and staffing changes at the Department Head level this past year. Additional resources are being accounted for to return to association participation with the Council in activities with the National League of Cities which have been restricted this past year due to the pandemic. CITY MANAGER FUND: GENERAL 1000-401-410210 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 1 1 1 1 110 Salaries and payroll costs $149,413 $155,616 $154,232 $171,133 153 Health Insurance $22,785 $25,078 $24,923 $25,759 155 Retirement & deferred comp.$15,930 $16,536 $16,467 $18,227 Subtotal $188,128 $197,230 $195,622 $215,119 Materials & Services: 210 Supplies $1,451 $1,000 $0 $1,000 312 Newsletter , books $494 $400 $0 $400 345 Telephone $960 $1,200 $960 $1,200 373 Dues & Training $6,165 $12,000 $3,956 $12,000 379 Meetings $2,685 $6,500 $616 $6,500 Subtotal $11,755 $21,100 $5,532 $21,100 Total $199,883 $218,330 $201,154 $236,219 EXPENDITURE DETAIL 2 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: In addition to the continuation of the traditional human resource functions necessary within the organization's structure, the Human Resources Department will continue to improve the availability and functionality of the electronic documentation across the organization in its reporting and risk management efforts. Additionally, the Human Resource Department will continue to be substantially involved in the research, development, and implementation of a potential classification methodology for positions within the organization. An updated classification can enhance the ability to recruit, retain, and encourage employee development. 4. Identify legal trends and employer-employee regulatory changes to determine impact to the organization. HUMAN RESOURCES ACCOUNT # 1000-401 The HR Department provides services and support to departments and their staff to facilitate process improvements, increased effectiveness, and efficiencies. The HR Department acts as the advisor for personnel policies & procedures, labor relations and contract administration, job classifications, wage administration, recruitment & selection, employee relations, safety, liability and associated insurance programs, and related state and federal programs. 1. Provide guidance and assist with coordination of personnel matters, including benefits and labor negotiations. 2. Facilitate improvements and streamline documentation used by various departments to improve efficiencies. 3. Monitor "Risk Management" programs, looking for ways to reduce injuries, claims and associated costs. HUMAN RESOURCES FUND: GENERAL 1000-401-410830 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE'S 1.5 1.5 1.5 2 110 Salaries and payroll costs $145,490 $127,530 $125,317 $173,487 153 Health Insurance $17,272 $23,920 $18,740 $24,323 155 Retirement $10,337 $10,202 $10,177 $14,032 Subtotal $173,099 $161,652 $154,234 $211,842 Materials & Services 210 Office Supplies $788 $900 $1,048 $900 338 Recruitment $15,621 $20,000 $49,179 $20,000 354 Contract Services $1,065 $1,500 $2,280 $2,000 373 Dues & Training $4,912 $7,500 $6,188 $17,000 Subtotal $22,386 $29,900 $58,695 $39,900 Total $195,485 $191,552 $212,929 $251,742 EXPENDITURE DETAIL 3 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES MAYOR/COUNCIL ACCOUNT # 1000-402 The City Council performs the legislative activities for the City of Kalispell, which include enacting ordinances and resolutions, adopting the budget, setting service fees, and appropriating funding to the City's programs and services. DEPARTMENT PERSONNEL: The Kalispell City Council is composed of eight (8) City Councilors and the Mayor. The city is divided into four Wards with two Councilors elected from each and the Mayor elected at-large. The City Council supports the provision of leadership, vision, and direction in responding to the needs of the community. The Council endeavors to represent the citizens of Kalispell and work toward establishing policies to provide services that are fiscally responsible and sustainable. The Mayor and Council budget accounts for the service and participation within the Montana League of Cities, the National League of Cities, and efforts to engage National and State legislators on areas that are of importance to the City of Kalispell. Additionally, the 2022 budget reflects efforts to upgrade seating in the Council chamber. As this item was originally budgeted in 2021, it has been carried over as the virtual meetings aspect of the past year limited the need and feasibility of proceeding with the upgrade during this time period. MAYOR / COUNCIL ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE'S 9 9 9 9 110 Salaries and payroll costs $62,274 $63,087 $62,567 $63,179 153 Health Insurance $45,628 $50,783 $45,279 $50,123 155 Retirement PERS $2,561 $2,587 $2,598 $2,617 Subtotal $110,463 $116,457 $110,444 $115,919 Materials & Services: 210 Office Supplies $63 $6,500 $0 $6,500 335 MT. League of Cities Conference $219 $2,000 $150 $7,100 354 Contract Services $9,734 $5,500 $1,808 $5,500 373 Dues $10,496 $11,500 $10,652 $11,500 379 Meetings $13,886 $22,000 $721 $22,255 Subtotal $34,398 $47,500 $13,331 $52,855 Total $144,861 $163,957 $123,775 $168,774 FUND: GENERAL 1000-402-410100 EXPENDITURE DETAIL 4 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: CITY CLERK ACCOUNT # 1000-402 The City Clerk’s office is the information, document resource, and official records management office for the City, including preserving the official actions of the City Council and overseeing procurement. Additionally, the City Clerk manages communication efforts with other City Departments, and the general public utilizing a variety of tools such as an internal newsletter, government access channel, press releases, notification listservs and social media campaigns. DEPARTMENT PERSONNEL: City Clerk (1.0) and Deputy Clerk (.33). Goals of the Clerk’s office include continuing an employee Records Preservation Plan Committee to reduce the amount of paper records that the city must physically store as official records while complying with all records management and retention laws. Budget expenditures support ongoing goals to provide exceptional service to the public and staff in the creation and preservation of city records, and other standard clerk responsibilities; as well as ongoing outreach to the public. Photo and video subscriptions with editing capabilities will increase the quality of communication posts and videos. CITY CLERK ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 1.33 1.33 1.33 1.33 110 Salaries and payroll costs $95,617 $101,094 $100,379 $114,510 121 Overtime $0 $250 $0 $250 153 Health insurance $20,129 $22,168 $20,822 $21,768 155 Retirement PERS $7,697 $8,138 $8,156 $9,323 Subtotal $123,443 $131,650 $129,357 $145,851 Maintenance & Services: 210 Office Supplies $0 $300 $306 $800 331 Communications - Advertising $226 $600 $216 $600 345 Telephone $480 $480 $495 $480 354 Contract Services $0 $300 $2,970 $650 352 Codification $3,046 $4,100 $39 $4,100 373 Dues & Training $1,666 $6,200 $2,084 $6,200 Subtotal $5,418 $11,980 $6,110 $12,830 Total $128,861 $143,630 $135,467 $158,681 FUND: GENERAL 1000-402-410150 EXPENDITURE DETAIL 5 , GOALS OF THIS DEPARTMENT: 1. Evaluate and determine City assessments on properties within the City limits. 2. Ensure that City employees are paid appropriately and timely. 5. Maintain accurate and current financial documentation for City operations. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The City of Kalispell FY2022 budget will provide the finance department funding to: 1) review, monitor, and satisfy City obligations accurately and timely, 2) general oversight for revenue collection and billing processes, 3) treasury management, 4) record and report financial transactions in compliance with applicable requirements and expectations, 5) coordinate the required financial statement annual audit, 6) promote effective and efficient service to internal and external clients through continuous improvements with office procedures, 7) safeguard official records and ensure they are readily retrievable, 8) provide technical and clerical support for the budget, and continue refining the budget document to provide a more meaningful instrument, and 9) produce and improve the Comprehensive Annual Financial Report that qualifies for the Government Finance Officer's Association Certificate of Excellence in Financial Reporting. 7. Make accurate financial information easily and readily available to departments. FINANCE ACCOUNT # 1000-403 PURPOSE OF THIS DEPARTMENT: The Finance Department records and reports all financial transactions, maintains the City's fixed assets records, ensures employees get paid in an accurate and timely manner, manages the City's budget process to maintain fiscal responsibility and compliance with generally accepted accounting principles and State and Federal laws, and provides timely, accurate, clear, and complete financial information and support to the governing body, other City departments, and the citizens of the City of Kalispell. DEPARTMENT PERSONNEL: (3.2 FTE) .7 Finance Director, 1 Treasurer, .5 Assistant Finance Director .5 Assessments Coordinator, .5 Accounts Payable Clerk. 3. Safeguard financial assets and maximize investment earnings. 4. Issue financial reports accurately and on schedule. 6. Adhere to contractual requirements in grants and other reporting. FINANCE DEPARTMENT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE'S 3.2 3.2 3.2 3.2 110 Salaries and payroll costs $201,439 $217,352 $220,306 $247,730 112 Salaries - Retirement $0 $0 $0 $0 121 Overtime $0 $500 $0 $500 153 Health Insurance $36,114 $42,148 $37,426 $40,712 155 Retirement $16,143 $17,434 $17,822 $20,116 Subtotal $253,696 $277,434 $275,554 $309,058 Materials & Services: 210 Supplies $176 $800 $789 $800 322 Books $0 $500 $0 $500 353 Contract Services $140 $350 $0 $350 354 Contract Services-Grizzly Security $672 $900 $360 $900 355 Bank fees $2,970 $3,200 $3,386 $3,500 373 Dues & Training $3,086 $8,500 $2,705 $8,500 Subtotal $7,044 $14,250 $7,240 $14,550 Total $260,740 $291,684 $282,794 $323,608 FUND: GENERAL 1000-403-410550 EXPENDITURE DETAIL 6 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The FY2022 budget for the Office of City Attorney seeks to maintain the level of service in all civil and criminal matters. The attorney staff currently includes two full time prosecutors, one of which is cross training in civil matters as well. In these matters, the budget includes a number of one time technology expenditures to support prosecution services. Data fees for the Surface computer and cell phone have been moved from the IT and City Council budget to the City Attorney budget. The prosecutors are assisted by a full time secretary/paralegal and can call on the assistance of the Adjutant City Attorney for case management and legal oversight. The Adjutant City Attorney primarily assists in the provision of civil legal services in the areas of risk management, contract services, civil litigation, Human Resource legal oversight, and will, on occasion, act in the role of City Attorney when necessary. The City Attorney works and reports directly to the City Manager in all legal matters of the City, including legislation, ordinance enforcement and personnel matters and also confers directly with all other directors of the City as needs arise. The City Attorney is assisted by a 2/3 position secretary. CITY ATTORNEY ACCOUNT # 1000-404 The purpose of the Office of the City Attorney is to provide legal counsel to the City of Kalispell municipal organization, its City Manager and the City Council. This effort includes advising on relevant state statutes as they pertain to municipal organizations, resolution and ordinance preparation, city code maintenance, and contract development. Additionally, the Office of the City Attorney defends the interests of the City through preventative legal management, litigation, and prosecution within Municipal Court, appeals to District Court and the State Supreme Court. DEPARTMENT PERSONNEL: Attorney (4) and Legal Secretary (1.67). The primary goal for the Office of the City Attorney is to provide high quality and timely legal counsel for the City to minimize exposure to loss and protect the relevant interests for the City of Kalispell. ATTORNEY ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 5.67 5.67 5.67 5.67 110 Salaries and payroll costs $423,977 $476,010 $473,764 $551,082 112 Salaries - severance $0 $0 $0 $130,000 153 Health Insurance $71,432 $82,216 $86,541 $85,995 155 Retirement $34,079 $38,314 $38,523 $44,825 Subtotal $529,488 $596,540 $598,828 $811,902 Maintenance & Operations: 210 Office Supplies/computer $963 $2,500 $18,793 $5,700 322 Lexis/Nexis; books, subscriptions $15,091 $25,000 $18,937 $25,000 345 Telephone & Communications $704 $1,000 $806 $1,500 354 Contract Services/contingency $36,608 $10,000 $33,551 $10,000 373 Dues & Training $8,144 $6,500 $3,616 $8,000 Subtotal $61,510 $45,000 $75,703 $50,200 Total $590,998 $641,540 $674,531 $862,102 FUND: GENERAL 1000-404-411110 EXPENDITURE DETAIL 7 PURPOSE OF THIS DEPARTMENT: DEPARTMENT PERSONNEL: Municipal Court Judge (1), Court Administrator (1), Court Clerks (2). GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: MUNICIPAL COURT ACCOUNT # 1000-406 The purpose of the Kalispell Municipal Court is to serve the community and protect individual rights by providing prompt and fair administration of justice. The Kalispell Municipal Court processes all misdemeanor traffic, criminal and animal control offenses, orders of protection and civil cases that occur within the City limits of Kalispell. The goal of Kalispell Municipal Court is to provide the citizens of Kalispell access to a fair and impartial court system. The fiscal year 2022 Municipal Court budget strives to maintain the ability to provide the citizens of Kalispell access to a fair and impartial justice system. MUNICIPAL COURT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 4 4 4 4 110 Salaries and payroll costs $226,886 $236,239 $234,670 $264,684 121 Overtime $442 $3,500 $0 $3,500 153 Health $42,597 $47,494 $46,086 $47,298 155 Retirement $18,119 $18,961 $18,903 $21,480 Subtotal $288,044 $306,194 $299,659 $336,962 Materials & Services 210 Supplies $1,936 $4,500 $1,127 $4,500 320 Printing & books $1,576 $1,500 $789 $1,500 345 Tele. & Communications $64 $1,000 $180 $1,000 353 Technology funds $72,276 $40,000 $11,133 $40,000 354 Contract Services $838 $6,250 $8,784 $6,250 373 Dues & Training $1,638 $10,000 $3,653 $10,000 394 Jury & Witness fees $5,798 $7,500 $4,306 $7,500 Subtotal $84,126 $70,750 $29,972 $70,750 Total $372,170 $376,944 $329,631 $407,712 FUND: GENERAL 1000-406-410360 EXPENDITURE DETAIL 8 PURPOSE OF THIS DEPARTMENT: DEPARTMENT PERSONNEL: (.20 FTE) .05 Public Works Director .05 Budget Resource Manager .05 Assessment Coordinator .05 Road & Fleet Superintendent GOALS OF THIS DEPARTMENT: 1.Maintain current and accurate mapping. 2.Provide prompt and effective review of site improvement plans. 3.Ensure quality construction of infrastructure meeting minimum standards. 4.Provide quality customer service to support existing services and new projects during development stages. 5.Provide effective city budgeting guidance. INTENDED OUTCOMES FROM BUDGET EXPENDITURES PUBLIC WORKS ADMINISTRATION ACCOUNT # 1000-410 Public Works Administration supports community services and growth that sustains and improves the quality of community life through continued services, planning, accurate design, and quality construction. To assist others in providing and maintaining proper community infrastructure and facilities. The FY22 Public Works Administration budget reflects the continuation of Public Works administrative support for City services, permitting, utility management, surveying, engineering, construction, and development projects. The budget allows for the continuation of development and implementation of a web- based platform that provides employees and customers with a single access point for information regarding Public Works services including street maintenance, traffic controls, solid waste, utility services and permitting. This year we allocated funds to update aerial imagery to support public interface with infrastructure maps. PUBLIC WORKS - ADMINISTRATION ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE'S 0.25 0.25 0.25 0.20 110 Salaries and payroll costs $18,916 $19,689 $19,623 $19,158 153 Health Insurance $3,172 $3,806 $3,237 $3,302 155 Retirement $1,495 $1,550 $1,526 $1,500 Subtotal $23,583 $25,045 $24,386 $23,960 Materials & Services: 210 Office Supplies, Computers, Equip, and other Supplies $10,678 $14,500 $12,029 $14,500 231 Gas $2,669 $3,000 $2,860 $3,000 345 Telephone & Communications $285 $350 $431 $850 354 Contract Services $1,813 $2,000 $835 $4,500 373 Dues & Training $3,558 $4,500 $3,923 $4,500 521 Central Garage Transfer $4,571 $4,217 $4,217 $4,656 Subtotal $23,574 $28,567 $24,295 $32,006 Capital Outlay 940 Machinery & Equipment $0 $0 $0 $9,500 Total $47,157 $53,612 $48,681 $65,466 Line Item Detail: PUBLIC WORKS 345 Telephone & Communications - $850 Increased for an air card for field engineer iPad. 354 Contract Services - $4,500 Increased for an aerial imagery update. With the growth in Kalispell, the current satellite aerial mapping is out of date. 940 Machinery & Equipment - $9,500 Leica CS20 Field Controller (Data Collector). Replacing outdated data collector that is no longer supported and no longer exports data. FUND: GENERAL 1000-410-430100 EXPENDITURE DETAIL FY 2022 BUDGET HIGHLIGHTS 9 PURPOSE OF THIS DEPARTMENT: The purpose of the City Facilities Maintenance is to provide safe and clean buildings for employees and citizens to transact municipal business. DEPARTMENT PERSONNEL: (1.45 FTE) City Facilities Maintenance shares personnel costs of Parks Superintendent, 1 Parks Caretaker, and a dedicated Custodial Position. GOALS OF THIS DEPARTMENT: 1. Provide essential building and janitorial services for the downtown city offices. 2. Provide specialized services in the areas of HVAC, plumbing, electrical and mechanical systems. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: CITY FACILITIES MAINTENANCE ACCOUNT # 1000-412 Continue to maintain City Hall, Public Safety, Station 61, Station 62, and the Parks and Recreation Office and provide janitorial services as well. Included in this budget is resurfacing the asphalt parking area behind KPD and a new concrete apron in front of Fire Station #62. CITY FACILITIES MAINTENANCE EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE'S 1.45 1.45 1.45 1.45 110 Salaries $63,793 $68,986 $65,139 $72,664 121 Overtime $0 $0 $0 $0 153 Health Insurance $11,965 $14,718 $13,673 $15,100 155 Retirement $4,916 $5,307 $5,145 $5,849 Subtotal $80,674 $89,011 $83,957 $93,613 Maintenance & Operations: 220 Security Improvements $5,370 $6,793 $1,442 $6,793 224 Janitorial Supplies $4,938 $6,800 $7,115 $6,800 241 Tools (mops, brooms, shovels)& Supplies $1,008 $1,500 $1,093 $1,500 341 Electricity $48,425 $45,000 $48,568 $49,394 344 Natural Gas $24,767 $32,000 $35,240 $34,000 345 Telephone $441 $400 $449 $500 354 Contract Services, remediation project $12,546 $25,000 $11,435 $15,000 355 HVAC Maintenance Contract $16,710 $16,500 $17,380 $17,730 361 Elevator Maintenance/fire alarm maint.$4,402 $6,000 $6,850 $7,000 362 Equipment Maintenance $11,645 $10,000 $3,706 $10,000 366 Building Maintenance $59,530 $41,150 $18,828 $17,288 545 County Landfill & recycling $3,479 $3,700 $3,495 $3,780 920 Building Improvements $0 $0 $0 $30,058 Subtotal $193,261 $194,843 $155,601 $199,843 Total $273,935 $283,854 $239,558 $293,456 920 Building Improvement Budget includes resurfacing asphalt parking area behind KPD and new concrete apron in front of Fire Station #62. FUND: 1000-412-411230 FY 2022 BUDGET HIGHLIGHTS 10 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: POLICE DEPARTMENT ACCOUNT # 1000-413 As members of the community we are committed to excellence for those we serve, ourselves and each other through the shared values of Integrity, Compassion, Service, Professionalism and Honor. The police department strives to inspire a sense of safety in the community through specialized police services including patrol, investigations, school resource officers, special response, and policing strategies that support these activities and the overall purpose of community based policing. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: To provide professional law enforcement services to the residents and visitors to the City of Kalispell through a well-trained, well equipped and dedicated staff. The capital budget reflects two updated emergency response vehicles to replacing aging models, and a newer used pickup to replace the Animal Control pickup. The budget also provides for debt service on an evidence/search-bay facility to be built at the city shop site to replace a garage and storage unit currently rented for $7200/year. The non-capital budget adds 21 new body cameras to equip all patrol officers. The Kalispell Police Department strives to be a proactive agency that continually attempts to find innovative solutions and ways to partner with our community to provide the highest level of service. DEPARTMENT PERSONNEL: 41 sworn officers including one Chief of Police, three Captains, one Lieutenant, seven Sergeants, three Detectives, four School Resource Officers, 21 Patrol Officers, and one Canine Handler. Our non-sworn staff includes an Animal Warden, Court Security Officer and a Parking Enforcement Officer, 3.75 Records/Crime Analysts, one Evidence Custodian, one Records Management Specialist and two Administrative Assistants. POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 ACTUAL BUDGET ACTUAL BUDGET POLICE - ADMINISTRATION FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 34 35 35 35 110 Salaries and payroll costs $2,320,488 $2,558,904 $2,460,195 $2,669,727 112 Severance-retirement $33,007 $40,000 $19,753 $50,000 114 Comp time Buyout $2,743 $11,500 $10,669 $4,000 121 Overtime (REG & AET OT)$70,447 $80,000 $87,098 $80,000 123 Special Assignment Overtime $35,767 $35,000 $16,162 $35,000 153 Health Insurance $428,220 $512,582 $478,953 $497,110 155 Retirement $294,499 $336,010 $316,477 $349,720 Subtotal $3,185,171 $3,573,995 $3,389,307 $3,685,556 Maintenance & Operations: 210 Office Supplies $3,277 $3,500 $3,400 $3,500 215 Computer supplies/equipment/maint.$12,660 $27,000 $27,082 $5,000 218 Equipment non-capital $20,262 $32,560 $31,953 $70,000 220 Investigative Supplies $3,498 $3,760 $3,921 $4,000 221 Safety Equipment $7,535 $11,500 $10,668 $13,500 225 Major Case Unit supplies $963 $1,500 $1,488 $2,700 226 SRT Support/supplies $29,380 $10,000 $9,994 $11,900 227 Ammo & Supplies $24,996 $33,800 $33,789 $65,000 228 Patrol Car Supplies $15,386 $17,500 $17,598 $8,000 229 Other Supplies $4,357 $5,000 $3,043 $5,000 230 Crime Prevent. Supplies $302 $1,000 $216 $1,000 231 Gas $69,081 $85,000 $55,195 $75,000 234 Crisis Negotiations $427 $500 $468 $500 237 Reserve Program Supplies $354 $1,500 $757 $1,500 320 Printing $3,349 $5,500 $4,892 $4,000 345 Telephone & Communications $20,324 $21,000 $21,846 $22,000 354 Contract Services $22,576 $35,800 $38,347 $30,000 357 Forensic Analysis/Pathology $5,155 $6,500 $4,552 $6,500 358 Canine/Animal :Vet. Treatment $4,571 $2,100 $1,374 $2,600 363 Office Equip Maintenance $2,092 $2,000 $1,553 $2,000 365 Mandatory maint. & licensing/software $36,296 $59,240 $57,932 $57,000 369 Radio Maintenance $3,078 $2,800 $4,238 $5,000 con't EXPENDITURE DETAIL 11 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 373 Dues & Training $37,764 $55,000 $56,557 $55,000 375 Regional Training & Testing (reimbursed)$661 $14,500 $609 $14,500 380 Training Supplies $3,150 $5,000 $5,000 $5,000 388 Medical Services*$2,505 $3,000 $2,735 $3,000 392 Prisoners Room & Board/ medical treatment $2,442 $2,500 $1,772 $2,500 521 Central Garage Transfer $86,498 $88,496 $88,496 $94,858 530 Rent $8,019 $7,200 $7,200 $7,200 Subtotal $430,958 $544,756 $496,675 $577,758 Capital Outlay: 944 Vehicles - 2 Patrol/1 animal warden (fy22)$211,793 $77,000 $74,615 $159,000 Subtotal $211,793 $77,000 $74,615 $159,000 RECORDS 420142 Personal Services: FTE's 3.75 3.75 3.75 3.75 110 Salaries $140,423 $152,955 $149,610 $161,768 121 Overtime $1,900 $7,500 $5,658 $6,000 153 Health Insurance $31,706 $37,444 $36,223 $38,000 155 Retirement $11,314 $12,242 $12,521 $13,094 Subtotal $185,343 $210,141 $204,012 $218,862 Subtotal Police & Administration $4,013,265 $4,405,892 $4,164,609 $4,641,177 DETECTIVES 420141 Personal Services: FTE's 5 5 5 5 110 Salaries $363,859 $400,262 $387,574 $413,768 121 Overtime $8,433 $15,000 $11,319 $15,000 123 Overtime (Safe Neighborhood Task Force)$0 $8,000 $2,852 $8,000 153 Health Insurance $77,002 $95,807 $88,462 $87,900 155 Retirement $48,193 $53,729 $51,893 $55,446 Subtotal $497,487 $572,797 $542,100 $580,114 con't EXPENDITURE DETAIL - CONTINUED POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 12 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 ACTUAL BUDGET BUDGET BUDGET FY19/20 FY20/21 FY20/21 FY21/22 RESOURCE OFFICERS 420144 Personal Services: FTE's 4 4 4 4 110 Salaries and payroll costs $261,581 $281,666 $278,899 $291,805 153 Health Insurance $49,201 $56,050 $59,699 $61,304 155 Retirement $34,411 $37,912 $36,518 $39,189 Subtotal $345,193 $375,628 $375,116 $392,298 ANIMAL CONTROL 420145 Personal Services: FTE's 1 1 1 1 110 Salaries and payroll costs ($300 OT)$45,000 $46,291 $46,771 $52,723 121 Overtime $0 $500 $14 $500 153 Health Insurance $8,278 $9,111 $9,056 $9,500 155 Retirement $3,402 $3,565 $3,534 $4,109 Subtotal $56,680 $59,467 $59,375 $66,832 PARKING SERVICES 420147 Personal Services: FTE's 2 2 2 2 110 Salaries and payroll costs $82,833 $85,511 $86,826 $96,050 153 Health Insurance $30,422 $33,501 $33,131 $32,921 155 Retirement $6,513 $6,840 $6,785 $7,695 Subtotal $119,768 $125,851 $126,742 $136,666 Maintenance & Operations: 210 Supplies, office, computer, printing, misc.$1,888 $4,000 $3,632 $4,000 354 Contract Services $1,935 $2,000 $1,956 $2,000 362 Lot maintenance, auto $8,826 $10,000 $4,135 $10,000 365 Snow removal $7,725 $17,500 $10,860 $17,500 550 Lot lease payments $1,110 $1,500 $864 $1,500 Subtotal $21,484 $35,000 $21,447 $35,000 Subtotal Parking Services $141,252 $160,851 $148,189 $171,666 con't EXPENDITURE DETAIL - CONTINUED 13 FUND: GENERAL 1000-413-420140 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Operating Transfers: 827 To Drug Fund 2916 $64,000 $64,000 $64,000 $64,000 828 Transfer to Cops Hiring Grant Fund 2918 $0 $0 $0 $100,000 829 Transfer to Block Grant 2919 $11,500 $6,000 $6,000 $6,000 Subtotal $75,500 $70,000 $70,000 $170,000 Total $5,129,377 $5,644,635 $5,359,389 $6,022,086 EXPENDITURE DETAIL - CONTINUED POLICE DEPARTMENT 14 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: In this 2022 budget cycle we are continuing our replacement of various aged and non-compatible service delivery equipment specific to search and rescue and general non capital goods. Continued funding is being requested for maintenance and repair of infrastructure for station 62. Funds are being requested for the capital replacement of our Self Contain Breathing Apparatus and associated equipment as the current system is no longer serviceable. We are also requested funding for 2 federal grant match applications, an AFG grant for new radio equipment and funding for the addition of 2 SAFER grant funded personnel. The AFG grant for radios is a regional grant and all fire and EMS services are taking part in this application. FIRE DEPARTMENT ACCOUNT # 1000-416 The Kalispell Fire Department exists to limit the threat and impact of uncontrolled residential, commercial and industrial fires through education, prevention, and response activities. DEPARTMENT PERSONNEL: Chief, Assistant Chief, and Clerk split (50%) with the Ambulance department. 3 Captains, 3 Lieutenants, 6 Engineers, and 10 Firefighters. One building inspector performs fire inspections and is funded 40%. The Kalispell Fire Department trains and provides community education services to minimize the impact of emergency events within the community. FIRE DEPARTMENT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE'S 21.9 22.9 22.9 25.9 110 Salaries (23.5 fte)$1,623,925 $1,913,899 $1,792,230 $2,195,634 110 Salaries -Prevention (.4 fte)$20,771 $22,115 $20,966 $26,242 112 Salaries - Retirement $0 $54,361 $103,619 $0 114 Comp Time Buyout $3,710 $5,500 $3,437 $5,500 115 Out of Rank Pay $10,422 $12,500 $13,959 $12,500 121 Overtime $94,968 $40,000 $208,871 $40,000 153 Health Insurance $305,483 $354,288 $355,775 $446,514 155 Retirement $213,362 $252,213 $247,909 $292,586 Subtotal $2,272,641 $2,654,876 $2,746,766 $3,018,976 Maintenance & Operations: 210 Office Supplies, computer supplies $1,270 $3,000 $2,001 $4,710 218 Equipment (Non Capital)$44,981 $21,500 $9,866 $21,500 221 Safety Equipment, consumable tools, uniforms $13,178 $15,000 $11,850 $15,000 224 Janitorial Supplies $5,313 $5,000 $4,547 $5,150 231 Gas $8,952 $17,325 $9,105 $17,325 241 Consumable Tools/Uniforms $9,555 $15,750 $16,585 $15,750 320 Printing $20 $200 $0 $200 322 Books/Fire Prevention week materials/codes $280 $1,250 $58 $1,250 345 Telephone & Communications $4,330 $6,000 $3,948 $5,000 354 Contract Services $21,050 $17,460 $11,439 $17,460 362 Equipment Maintenance $1,622 $5,500 $6,479 $5,500 366 Building Maintenance - station 62 $8,163 $7,500 $5,318 $7,500 369 Radio/pager- Equip.& Maintenance $2,568 $5,000 $3,470 $5,000 373 Dues & Training, meetings $6,516 $10,000 $7,368 $10,000 388 Firefighter Physicals $17,660 $29,000 $15,224 $30,800 521 Central Garage Transfer $33,663 $28,684 $28,684 $29,061 820 Transfer to Ambulance Fund $110,000 $350,000 $233,333 $250,000 821 Transfer - 2956 AFG ($5,300) $0 $56,591 $0 $5,300 Subtotal $289,121 $594,760 $369,275 $446,506 610/620 Debt Retirement: Fire Pumper $57,442 $54,162 $50,968 $51,356 940 Capital Equipment-Vehicle/SCBA Equipment/IT equipment $23,113 $0 $0 $347,500 Total $2,642,317 $3,303,798 $3,167,009 $3,864,338 FUND: 1000-416-420400;420470 EXPENDITURE DETAIL 15 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: During FY2022, the Planning Department will review land use applications and coordinate those through the public hearing process in accordance with City policies and procedures. Staff will also review all building permit applications for zoning approval. Staff will assist public works in the update of the Kalispell Transportation Plan, being heavily involved in the future design/alternatives for Main Street. Following adoption of the Kalispell Transportation Plan, staff will finalizing the pedestrian and bike facilities plan as an amendment to the Kalispell Growth Policy. Kalispell Growth Policy Map updates are scheduled to be completed as part of the 2022 effort. PLANNING DEPARTMENT ACCOUNT # 1000-420 The purpose of the Planning Department is to develop and implement appropriate plans and policies that facilitate short and long term growth needs for the City of Kalispell. DEPARTMENT PERSONNEL: Planning Director (.65), Office Supervisor (.5), Senior Planner (1) and Planner (1). The Planning Department has several primary documents that are reviewed and updated to guide development and zoning for the City of Kalispell. These documents typically get adopted through extensive public hearing processes. These include, but are not limited to the Kalispell Growth Policy, the Zoning Code and Subdivision Regulations for the City of Kalispell, the recently adopted Core Area Plan and the Downtown Kalispell Plan. PLANNING & ZONING ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 3.95 3.15 3.15 3.15 110 Salaries and payroll costs $248,777 $224,538 $225,956 $246,016 112 Salaries -Retirement $43,108 $0 $0 $0 153 Health Insurance $48,151 $49,800 $43,300 $46,047 155 Retirement $20,306 $18,081 $18,153 $20,021 Subtotal 360,342 292,419 287,409 $312,084 Maintenance & Operations: 210 Office Supplies/Equip/ Software $3,921 $4,000 $3,742 $4,000 231 Gas $115 $400 $175 $450 331 Publication & Filing Fees, Books, Printing $1,844 $2,200 $1,027 $2,500 345 Telephone $590 $1,000 $566 $1,000 354 Contract Services $5,960 $5,500 $5,556 $6,000 373 Dues & Training $6,079 $7,500 $1,606 $8,000 521 Central Garage Transfer $401 $308 $308 $139 Subtotal $18,910 $20,908 $12,980 $22,089 Total Budget $379,252 $313,327 300,389$ $334,173 FUND: 1000-420-411020 EXPENDITURE DETAIL 16 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: 1. Support the economic and physical development of Kalispell. 2. Provide quality working, living and recreational environments. 3. Promote diverse and affordable housing. 4. Support education and employment opportunities. 5. Act as liaison to business, tourism, education, community and economic development groups. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: COMMUNITY DEVELOPMENT ACCOUNT # 1000-480 Community Development works collaboratively with the community to improve the overall quality of place and life for residents and businesses. DEPARTMENT PERSONNEL: Assistant Community Development Director (1) and Community Development Coordinator (1). Both of these positions are partially funded through the Westside TIF and Glacier Rail Park TEDD. During FY2022 budget highlights include the construction of the Kalispell Parkline and closeout of the USDOT TIGER grant, continued Brownfield environmental assessments and remediation work as needed in both the Core Area and downtown to spur redevelopment of underutilized sites, USDOT BUILD grant project at the Hwy 93 Bypass Foys Lake project. Staff will oversee the Third and Main RFP. Finally, the department will continue to administer the City’s Revolving Loan Fund for Kalispell businesses. Community Development ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 1.00 1.00 1.00 1.00 110 Salaries & Wages $66,446 $71,468 $70,247 $81,675 153 Health Insurance $13,905 $16,750 $16,565 $16,790 155 Retirement $5,352 $5,716 $5,723 $6,610 Subtotal $85,703 $93,934 $92,535 $105,075 Materials and Services: 210 Office Supplies $367 $1,600 $754 $1,600 211 Grant Administration Expenses/project exp $0 $500 $393 $500 312 Postage & Printing $209 $300 $151 $300 334 Montana West Membership $500 $500 $500 $500 345 Telephone, Communications $436 $450 $477 $450 354 Contract Services $121 $250 $180 $250 373 Dues & Training $4,837 $5,000 $2,083 $5,000 379 Meetings $944 $750 $20 $750 Subtotal $7,414 $9,350 $4,558 $9,350 Total $93,117 $103,284 $97,093 $114,425 FUND: 1000-480-470210 EXPENDITURE DETAIL 17 ON BEHALF PAYMENTS ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Revenue 336020 State on behalf retirement contribution $1,416,366 $1,550,000 $1,532,606 $1,550,000 Total contribution $1,416,366 $1,550,000 $1,532,606 $1,550,000 Expenditure Personal Services 155 Police Retirement $753,479 $820,000 $807,329 $820,000 155 Fire & Ambulance Retirement $662,887 $730,000 $725,277 $730,000 Total expenditure $1,416,366 $1,550,000 $1,532,606 $1,550,000 FUND: 1001 GENERAL-.400-420140….420400 PROGRAM DESCRIPTION REVENUE PROJECTION/EXPENDITURE SUMMARY On-behalf payments made by the State of Montana into the State Retirement Fund on behalf of Police and Firemen. No funds come through the City's bank, nor do we write any checks. Recognition of the benefit is a requirement of GASB 24 (Governmental Accounting Standards Board). The State contributes 32.61% (of payroll) for fire and 29.37% for police. 18 Page Fund Dept PUBLIC SAFETY 1-3 2230 Ambulance 1,195,347$ 4 2956 Fire Grants 63,300$ 5 2957 Hazmat Grant 18,000$ 6 2995 Safer Grant 212,522$ 7-8 2399 Impact Fees 1,607,560$ 9 2915 Stonegarden Grant 40,000$ 10 2916 Drug Enforcement Grant 105,743$ 11 2918 CHRP Grant 179,199$ 12-13 2919 Law Enforcement Grants 78,000$ 14-16 2394 Building Dept.1,159,693$ Total 4,659,364$ SPECIAL REVENUE FUNDS PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: AMBULANCE FUND #2230 The Kalispell Ambulance provides Advanced Life Support medical response, treatment and transport of the sick and injured, and public safety education. DEPARTMENT PERSONNEL: Chief, Assistant Chief, and Clerk split (50%) with the Fire department, and 8 Firefighters. The goal of the Kalispell Ambulance Department is to provide effective medical response and educate the community on safe living practices. The primary outcome of the FY2022 budget is the continuation of emergency medical response and outreach services. Focus will be on internal and external communication improvements and operational accountability. No significant budgetary changes noted this year. AMBULANCE FUND FUND #2230 The ambulance fund receives approximately 40%-60% of its revenue from tax levies (general and permissive health) and other intergovernmental revenues (entitlement share, etc.) thru a general fund transfer and a special levy. The ambulance fund should have enough cash available at July 1st (and January 1st) to pay expenditures, less expected revenues, through December (June). In the ambulance fund, a beginning cash carryover of 25%-35% of budgeted expenditures would be sufficient to pay the fund expenditures through December if a balanced budget is presented. Beginning cash carryover was 7% for fiscal year 2021, is 12% for fiscal year 2022, and is estimated to begin fiscal year 2023 at 3%-4% of estimated expenditures. 0 100 200 300 400 500 600 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 1s t Q T 2 0 2 2 2n d Q T 2 0 2 2 3r d Q T 2 0 2 2 4t h Q T 2 0 2 2 AMBULANCE QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. 1 - AMBULANCE FUND FUND: 2230-440-420730 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: operating $127,109 $108,450 $108,450 $148,771 Total Cash Available $127,109 $108,450 $108,450 $148,771 REVENUES 342050 Services billed $1,541,173 $1,670,000 $1,398,885 $1,400,000 A/R change ($22,570)$0 ($19,821)$0 Write -offs, uncollectible Medicare, etc. approx. 55%($821,434)($918,500)($853,708)($700,000) Net collections $697,169 $751,500 $525,356 $700,000 342070 County EMS Levy $136,470 $130,000 $143,386 $140,000 331992 CARES ACT - essential workers reimb.$164,903 $0 $296,846 $0 Inception of Loan $0 $190,000 $189,438 $0 Transfer from General Fund $110,000 $350,000 $233,333 $250,000 Total $1,108,542 $1,421,500 $1,388,359 $1,090,000 Total Available $1,235,651 $1,529,950 $1,496,809 $1,238,771 EXPENSES Ambulance Service $1,127,201 $1,263,596 $1,158,557 $1,155,784 Debt service $0 $21,375 $0 $39,563 Capital $0 $190,000 $189,481 $0 Total $1,127,201 $1,474,971 $1,348,038 $1,195,347 ENDING CASH Operating cash available $108,450 $54,979 $148,771 $43,424 PROJECTED REVENUE AND FUND SUMMARY 2 AMBULANCE FUND ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 9.50 9.50 9.50 9.50 110 Salaries & Wages $653,764 $724,099 $627,274 $675,510 114 Comp Time Buyout $0 $3,500 $0 $3,500 115 Out of Rank Pay $4,213 $3,300 $2,918 $3,300 121 Overtime $28,354 $30,000 $40,952 $30,000 153 Health Insurance $147,319 $157,313 $124,609 $118,649 155 Retirement $84,988 $94,245 $80,611 $87,776 Subtotal $918,638 $1,012,457 $876,364 $918,735 Materials and Operations 210 Office Supplies/equip/computer $1,704 $3,400 $1,926 $3,400 218 Equipment - Non-Capital $3,012 $4,200 $2,463 $4,200 231 Gas $5,083 $7,560 $4,974 $7,560 241 Consumable Tools/uniforms $3,636 $4,000 $1,006 $4,000 312 Postage & printing $0 $1,000 $197 $1,000 345 Telephone & Communications $1,136 $1,700 $998 $1,700 354 Contract services $13,069 $20,040 $7,415 $20,040 355 911 Center contribution $36,600 $38,247 $38,247 $0 359 Collection Serv./Credit Card Fees/audit fees $3,916 $1,650 $4,577 $1,650 362 Equipment maintenance & radio maint.$2,516 $5,000 $5,004 $5,000 373 Dues & Training $3,647 $5,000 $6,616 $12,000 388 Exposure Testing/Immun. $0 $2,500 $0 $2,500 391 Treatment-Medical Supplies $42,215 $51,241 $60,557 $54,315 510 Property & Liability Ins. $8,555 $11,530 $11,530 $13,041 521 Central Garage Transfer $18,009 $15,978 $15,977 $13,347 522 Administrative Transfer $47,276 $47,627 $47,627 $49,548 528 Information Tech. Transfer $18,189 $30,466 $30,466 $43,748 Subtotal $208,563 $251,139 $239,580 $237,049 610/620 Debt Retirement: Ambulance $0 $21,375 $0 $39,563 940 Equipment - Ambulance $0 $190,000 $189,481 $0 Total $1,127,201 $1,474,971 $1,305,425 $1,195,347 EXPENDITURE DETAIL FUND: 2230-440-420730 3 FIRE GRANTS ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: operating $6,003 $24,933 $24,933 $7,070 REVENUES 331120 Assistance for Firefighters Grant $0 $315,910 $0 $53,000 365020 Donations/Roundup for Safety $20,530 $10,000 $1,160 $0 383001 City Share transfer from General fund $0 $31,591 $0 $5,300 Total $20,530 $357,501 $1,160 $58,300 Total Available $26,533 $382,434 $26,093 $65,370 EXPENDITURES 221 Safety Equipment - Roundup for Safety $1,600 $10,000 $19,023 $5,000 420415-940 AFG GRT fy22 Radio $0 $347,501 $0 $58,300 $1,600 $357,501 $19,023 $63,300 CASH: operating $24,933 $24,933 $7,070 $2,070 ENDING CASH FUND: 2956-416-420400 PROJECTED REVENUE/EXPENDITURE AND FUND SUMMARY 4 HAZMAT GRANT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: operating $45,368 $45,066 $45,066 $39,881 REVENUES 334021 Hazmat Grant $1,477 $2,000 $0 $0 334122 Dept Of Military Affairs Equipment Reimb.$3,837 $0 $17,390 $0 371010 Investments $636 $420 $258 $200 Total $5,950 $2,420 $17,648 $200 Total Available $51,318 $47,486 $62,714 $40,081 EXPENDITURES 420410-125 OT - Pass Thru Hazmat $827 $5,000 $940 $5,000 218 Equipment - Pass Thru Hazmat $1,004 $10,000 $480 $10,000 420400-221 DoMa Equipment (REIMB)$3,778 $0 $21,413 $0 373 Travel - Pass Thru Hazmat $643 $3,000 $0 $3,000 Total $6,252 $18,000 $22,833 $18,000 CASH: operating $45,066 $29,486 $39,881 $22,081 FUND: 2957-416-420400 PROJECTED REVENUE/EXPENDITURE AND FUND SUMMARY ENDING CASH 5 SAFER GRANT BUDGET ACTUAL BUDGET FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: $0 $0 $0 REVENUES 331991 Homeland Security FY 20 SAFER Grant $71,400 $0 $159,392 Transfer from general (25% 1st 2 yrs/65% 3rd yr)$25,000 $0 $100,000 Total Revenue $96,400 $0 $259,392 Total Available $96,400 $0 $259,392 PERSONAL SERVICES 1 0 2 110 Salaries $66,500 $0 $150,000 153 Health Insurance $19,150 $0 $40,982 155 Retirement $9,550 $0 $21,540 Total Expenditures $95,200 $0 $212,522 CASH: $1,200 $0 $46,870 FUND: 2995-416-420400 PROJECTED REVENUE AND FUND SUMMARY EXPENDITURES ENDING CASH The Fiscal Year (FY) 2020 Staffing for Adequate Fire and Emergency Response (SAFER) grant program is one of three grant programs that constitute the Department of Homeland Security (DHS) Federal Emergency Management Agency's (FEMA) focus on enhancing the safety of the public and firefighters with respect to fire and fire-related hazards. The period of performance will be 36 months for all grants awarded under the Hiring of Firefighters Activity. Grant amount is limited to, in the first and second years of the grant, 75 percent of the usual annual cost of a first-year firefighter in that department at the time the grant application was submitted, and in the third year of the grant, 35 percent of the usual annual cost of a first-year firefighter in that department at the time the grant application was submitted. PROGRAM DESCRIPTION 6 PUBLIC SAFETY IMPACT FEES FUND: 2399 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Beginning Cash 413-420140 10100 Cash: Administration 5%$6,277 $5,729 $5,729 $10,970 10172 Cash: Police $115,914 $155,392 $155,392 $155,878 10173 Cash: Fire $996,854 $1,153,652 $1,153,652 $1,426,249 Total Cash $1,119,045 $1,314,773 $1,314,773 $1,593,097 Revenue 341072 POLICE (less admin)$38,323 $9,500 $21,882 $19,000 341072 5% Admin $2,017 $500 $1,165 $1,000 341073 FIRE (less admin)$141,257 $142,500 $264,492 $237,500 341073 5% Admin $7,435 $7,500 $14,076 $12,500 371010 Interest Revenue -distributed to cash POLICE $1,155 $2,000 $1,044 $500 Interest Revenue -distributed to cash FIRE $15,541 $11,000 $8,105 $9,500 Total Revenue $205,728 $173,000 $310,764 $280,000 Total Available $1,324,773 $1,487,773 $1,625,537 $1,873,097 Expenditure 900 Fire Department (inc debt service, less impact review)$0 $750,000 $0 $1,500,000 Police Department (less impact review)$0 $107,000 $22,440 $92,560 Administrative transfer $10,000 $10,000 $10,000 $15,000 Total Expenditures $10,000 $867,000 $32,440 $1,607,560 Ending CashCash: Administration 5%$5,729 $3,729 $10,970 $9,470 10100 Cash: Police $155,392 $59,892 $155,878 $82,818 10172 Cash: Fire $1,153,652 $557,152 $1,426,249 $173,249 10173 Total Cash $1,314,773 $620,773 $1,593,097 $265,537 REVENUE PROJECTION 7 PUBLIC SAFETY IMPACT FEES ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 413-420140 920 Impound/Storage Facility $0 $100,000 $22,440 $77,560 6xx BOI Principal/Interest $0 $7,000 $0 $15,000 Subtotal Police $0 $107,000 $22,440 $92,560 416 420400 Fire Department -available funds $0 $750,000 $0 $1,500,000 Subtotal Fire $0 $750,000 $0 $1,500,000 400 410200 522 Administrative charge $10,000 $10,000 $10,000 $15,000 Subtotal Administration $10,000 $10,000 $10,000 $15,000 Total $10,000 $867,000 $32,440 $1,607,560 EXPENDITURE SUMMARY/ DETAIL FUND: 2399 An Impact Fee committee oversees the recommendations for use of these funds. The fire department purchased a portion of a ladder truck with impact fees and pays related debt with impact fees. Impact fees can be used for capital purchases related to growth. Amounts budgeted are amounts anticipated to be available for fire and police purchases of items approved on their capital improvement plan. Capital purchases must have a minimum 10 year life. PROGRAM DESCRIPTION 8 HOMELAND SECURITY - STONEGARDEN GRANT FUND: 2915-413-420140 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH Cash on Hand $0 $0 $0 $0 REVENUES 331113 Homeland Security Grant-thru Flathead County $7,169 $40,000 $3,765 $40,000 Total $7,169 $40,000 $3,765 $40,000 Total Available $7,169 $40,000 $3,765 $40,000 EXPENDITURES 121 Overtime & payroll costs (KPD)$7,169 $10,000 $3,765 $10,000 218 Equipment (KPD)$0 $30,000 $0 $30,000 Total $7,169 $40,000 $3,765 $40,000 ENDING CASH Cash on Hand $0 $0 $0 $0 REVENUE PROJECTION - FUND SUMMARY PROGRAM DESCRIPTION Operation Stonegarden is a joint operation with the Kalispell and Whitefish Police Departments, the Flathead County Sheriff, the Montana Highway Patrol and the US Border Patrol to deter attempts at illegal activity in the Flathead County Border Corridor. 9 DRUG ENFORCEMENT GRANT FUND: 2916-413-420140 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH Cash on Hand $17,338 $11,854 $11,854 $12,740 REVENUES 331020 HIDTA Grant $7,975 $13,000 $8,827 $13,000 331022 County Drug Grant $12,529 $25,301 $20,031 $25,301 383001 General Fund Transfer $64,000 $64,000 $64,000 $64,000 Total $84,504 $102,301 $92,858 $102,301 Total Available $101,842 $114,155 $104,712 $115,041 EXPENDITURES Crime Control FTE's 1 1 1 1 110 Salaries and payroll costs $60,148 $69,526 $62,808 $69,682 121 Overtime-grant match $11,016 $13,000 $9,185 $13,000 153 Health Insurance $11,231 $12,889 $11,662 $13,708 155 Retirement $7,593 $9,348 $8,317 $9,352 Total $89,988 $104,763 $91,972 $105,743 ENDING CASH Cash on Hand $11,854 $9,392 $12,740 $9,298 REVENUE PROJECTION - FUND SUMMARY PROGRAM DESCRIPTION The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of illegal drugs and the criminal activity associated with drug use in Flathead County and its incorporated cities. The multi-agency task force concept is intended to provide a well-coordinated county-wide drug enforcement program whose purpose is to attack the drug marketplace at all levels by placing equal importance on the casual user, the addict and the traffickers. 10 CHRP GRANT -Cops Hiring Recovery Program Grant FUND: 2918-413-420140 BUDGET FY21/22 BEGINNING CASH 10110 CASH $0 10130 Cash designated for 4th year $0 REVENUES 331025 COPS HIRING RECOVERY PROGRAM GRANT $134,399 383001 General Fund Transfer (25% to fund 4th year)$100,000 Total Revenue $234,399 Total Available $234,399 EXPENDITURES -Crime Control FTE's 2 110 Salaries and payroll costs $124,828 153 Health Insurance $37,596 155 Retirement $16,775 Total Expenditures $179,199 ENDING CASH 10110 CASH $0 10130 Cash on Hand (designated for 4th year)$55,200 REVENUE PROJECTION - FUND SUMMARY PROGRAM DESCRIPTION The Police Department is applying for a grant for the COPS Hiring Recovery Program (CHRP) to hire two police officers. The grant award is to pay the salary and benefits of an entry level police officer for three years with the agreement that the City retain that position for a fourth year. 11 D LAW ENFORCEMENT GRANTS FUND: 2919-413-420140 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH Cash on Hand $0 $14,237 $14,237 $15,156 REVENUES 331023 Bulletproof Vest Partnership $2,643 $3,000 $2,917 $3,000 331021 Justice Assistance Grant (JAG) $4,938 $15,461 $12,343 $13,000 331026 HSGP - Equipment grant (throw phone/mobile camera)$0 $33,119 $33,119 $0 334015 MDOT/Spec. Holiday Enforcement (STEP) (126) $20,123 $35,000 $10,297 $35,000 342015 School District Overtime $11,995 $17,000 $7,685 $17,000 365020 Roundup for Safety grant/other donations $11,511 $4,000 $0 $4,000 383001 Transfer from General $11,500 $6,000 $6,000 $6,000 Total Revenue $62,710 $113,580 $72,361 $78,000 Total Available $62,710 $127,817 $86,598 $93,156 EXPENDITURES Crime Control $48,473 $117,580 $71,442 $78,000 ENDING CASH Cash on Hand $14,237 $10,237 $15,156 $15,156 REVENUE PROJECTION - FUND SUMMARY PROGRAM DESCRIPTION This budget allows for the purchase of safety equipment through grant funding, including the Bulletproof Vest Partnership and Round-Up for Safety. 12 LAW ENFORCEMENT GRANTS FUND: 2919-413-420140 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: 110 Salaries and payroll costs $1,505 $4,000 $1,053 $3,000 126 Overtime-Holiday Reimbursement $16,469 $35,000 $10,622 $35,000 127 Overtime-School district $6,553 $20,000 $8,242 $17,000 Subtotal $24,527 $59,000 $19,917 $55,000 Maintenance & Operations: 218 JAG grant $4,938 $15,461 $12,343 $13,000 219 Equip from coronavirus grant $0 $33,119 $33,182 $0 220 Other equipment from donations $11,859 $4,000 $0 $4,000 221 Bullet Proof Vests $7,149 $6,000 $6,000 $6,000 Subtotal $23,946 $58,580 $51,525 $23,000 Total $48,473 $117,580 $71,442 $78,000 EXPENDITURE DETAIL/SUMMARY 13 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES BUILDING DEPARTMENT ACCOUNT # 2394-420 The building department serves as the entity that reviews plans and conducts inspections of construction in the city to promote safe and sustainable building efforts for the community. DEPARTMENT PERSONNEL: Planning Director (.35), Office Supervisor (.5), Assistant Office Supervisor, Building Official, two plans examiners, and four Building Inspectors. One inspector performs fire inspections and is funded 40% by the general fund (fire department). To achieve its purpose the building department conducts reviews and inspections in accordance with the most recently adopted building/fire and related construction codes. Along with fire life safety inspections in existing buildings. During FY2022, the Building Department will focus on the administration of the adopted code programs through the City inspection and plan review programs. Training will be provided for the 2018 International Commercial Building, Residential Building, Mechanical, Fuel Gas, Swimming Pool, Plumbing and Electrical Codes, 2018 International Fire Code and 2018 International Energy Conservation Code. The department will maintain an active fire prevention inspection program of existing commercial buildings. The department will replace one outdated fleet vehicle and review/update the online permitting process. Finally, staff will continue cross-training between building, plumbing and mechanical inspectors and plan reviewers. BUILDING FUND FUND #2394 The building fund receives 100% of its revenue from permits, fees, and licenses. The building fund is allowed to have a cash carry forward of two times annual expenditures. In the building fund, sufficient beginning cash carryover can vary based on economic conditions. Beginning cash carryover was 185% for fiscal year 2021, is 178% for fiscal year 2022, and is estimated to begin fiscal year 2023 at 160%-170% of estimated expenditures. 0 500 1000 1500 2000 2500 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 1s t Q T 2 0 2 2 2n d Q T 2 0 2 2 3r d Q T 2 0 2 2 4t h Q T 2 0 2 2 BUILDING QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. 14 ------------------- BUILDING DEPARTMENT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: Operating $1,867,073 $1,991,612 $1,991,612 $2,071,338 REVENUES 323101 Building permits $628,278 $400,000 $728,396 $750,000 323103 Plumbing permits $38,195 $33,000 $75,358 $50,000 323104 Mechanical permits $49,501 $35,000 $69,247 $50,000 323105 Electircal permits $70,579 $58,000 $107,334 $90,000 323108 Plan Review $192,116 $120,000 $157,991 $120,000 Misc.$0 $0 $3,173 $0 371010 Investment Earnings $25,018 $15,000 $13,431 $13,000 Total Revenue $1,003,687 $661,000 $1,154,930 $1,073,000 Total Available $2,870,760 $2,652,612 $3,146,542 $3,144,338 Operating $879,148 $1,164,820 $1,075,204 $1,159,693 Total Expenditures $879,148 $1,164,820 $1,075,204 $1,159,693 ENDING CASH 10100 CASH: Operating $1,991,612 $1,487,792 $2,071,338 $1,984,645 FUND: 2394-420-420530 EXPENDITURES PROJECTED REVENUE AND FUND SUMMARY 15 BUILDING DEPARTMENT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 8.65 8.45 8.45 8.45 110 Salaries and payroll costs $513,236 $518,265 $501,244 $577,109 112 Salaries - Retirement $23,212 $23,993 $0 $27,993 121 Overtime $16,952 $20,000 $10,791 $20,000 153 Health Insurance $90,311 $92,887 $98,994 $103,135 155 Retirement $40,803 $39,716 $40,388 $45,136 Total Personal Services $684,514 $694,861 $651,417 $773,372 Maintenance & Operations: 210 Supplies/computer hardware/software/other $29,198 $22,000 $38,650 $25,000 231 Gas & Oil $2,847 $4,000 $3,001 $4,000 320 Postage, printing, Code books $6,725 $6,000 $1,741 $6,000 323 State Ed Assessments $4,102 $5,500 $4,469 $5,500 345 Telephone & Communications $6,772 $6,000 $6,877 $7,500 353 Auditing (3 year Building audit for state)$4,500 $4,500 $4,500 $5,500 354 Contract Services $20,194 $20,000 $21,856 $40,000 355 City Works Licensing Fee $16,757 $16,000 $16,591 $18,500 356 ArcGIS server upgrade license $2,500 $6,000 $1,795 $6,000 357 Credit Card / PayPal Fees $4,399 $10,000 $10,623 $12,500 360 Furniture $8,687 $7,500 $6,184 $7,500 373 Dues & Training $12,630 $30,000 $4,725 $30,000 510 Insurance - liability & property $8,184 $10,914 $10,914 $10,692 521 Central Garage Transfer $1,342 $2,569 $2,569 $2,766 522 Administrative Transfer $33,156 $31,612 $31,488 $35,089 528 Information Technology Transfer $31,831 $88,174 $88,174 $132,274 Total M & O $193,824 $270,769 $254,157 $348,821 Capital Outlay: 920 Improvements - Mezzanine $810 $199,190 $169,630 $0 944 Equipment - Vehicle repl.$0 $0 $0 $37,500 Total Capital $810 $199,190 $169,630 $37,500 Total Budget $879,148 $1,164,820 $1,075,204 $1,159,693 FUND: 2394-420-420530 EXPENDITURE DETAIL 16 Page Fund Dept PUBLIC WORKS 17-20 2400 Light Maintenance 472,881$ 21-22 2420 Gas Tax 965,824$ 23 2421 BaRSAA 476,016$ 24-30 2500 Street Maintenance 3,369,648$ 31 2825 MACI Grant 242,814$ Total 5,527,183$ SPECIAL REVENUE FUNDS PURPOSE OF THIS DEPARTMENT: DEPARTMENT PERSONNEL: (1.25 FTE) .05 Budget Resource Manager .05 Assessment Coordinator 1 Light Maintenance .15 Engineer II GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES LIGHT MAINTENANCE FUND #2400 Light Maintenance funds are utilized by the Traffics Signs and Signals Division to provide visibility that promotes safe and efficient use of street facilities. Achieve lighting standards and promote light replacements with longer lasting and more efficient lighting systems. The FY22 budget presents the continuation of maintaining the lighting system to provide consistent and reliable lighting for vehicular traffic, pedestrians, bicycle travel, and outdoor recreational areas. The budget allows for implementation of the asset management software for street lights. Expenditures are allocated for the continuation of the rehabilitation of decorative lights in the downtown areas, installations of new luminaires throughout the city, and equipment replacement to support maintenance of street luminaires. LIGHTS MAINTENANCE FUND FUND #2400 The lights maintenance fund receives almost all of its revenue from property assessments. The lights maintenance fund should have enough cash available at July 1st (and January 1st) to pay expenditures, less expected revenues, through December (June). In the lights maintenance fund, like other assessed operating funds, a beginning cash carryover of 55%-75% of budgeted expenditures has been sufficient to pay the fund expenditures through December if a balanced budget is presented. Beginning cash carryover was 196% for fiscal year 2021, is 158% for fiscal year 2022, and is estimated to begin fiscal year 2023 at 140%-150% of estimated expenditures. 0 100 200 300 400 500 600 700 800 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 1s t Q T 2 0 2 2 2n d Q T 2 0 2 2 3r d Q T 2 0 2 2 4t h Q T 2 0 2 2 LIGHTS MAINTENANCE QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. 17 - LIGHT MAINTENANCE ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 10100 CASH:$475,923 $595,179 $595,179 $690,935 10120 Replacement Account ($10,000/year)$14,451 $34,451 $34,451 $54,451 $490,374 $629,630 $629,630 $745,386 REVENUES 363010 Maintenance Assessments $393,940 $390,000 $386,717 $400,000 -designated for equipment replacement $20,000 $20,000 $20,000 $20,000 363040 Penalty & Interest $836 $700 $1,362 $700 364030 Misc.$29,737 $5,400 $24,350 $5,000 371010 Interest Earnings $7,194 $3,600 $4,058 $4,000 $451,707 $419,700 $436,487 $429,700 TOTAL AVAILABLE $942,081 $1,049,330 $1,066,117 $1,175,086 Street Lighting (10100)$312,451 $411,039 $320,731 $402,881 Capital Outlay - Replacement (10120)$0 $0 $0 $70,000 $312,451 $411,039 $320,731 $472,881 10100 CASH:$595,179 $583,840 $690,935 $697,754 10120 Replacement Account ($20,000/year)$34,451 $54,451 $54,451 $4,451 $629,630 $638,291 $745,386 $702,205 FUND: 2400-410-430263 ENDING CASH EXPENDITURES BEGINNING CASH PROJECTED REVENUE AND FUND SUMMARY 18 LIGHT MAINTENANCE ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE'S 1.40 1.40 1.40 1.25 110 Salaries $83,448 $92,780 $74,181 $82,065 153 Health Insurance $12,306 $16,775 $12,594 $14,700 155 Retirement $6,397 $7,138 $5,770 $6,408 Subtotal $102,151 $116,693 $92,545 $103,172 Materials and Services: 244 Lighting Supplies $854 $18,000 $257 $18,000 245 New Luminaires $16,982 $30,000 $30,019 $30,000 246 LED Luminaire Upgrade $16,224 $16,431 $2,875 $0 341 Electricity $156,719 $182,000 $159,591 $182,000 360 Repair, Maint Services, & Other Supplies $1,707 $21,500 $11,516 $21,500 373 Dues & Training $1,125 $2,500 $13 $3,500 510 Liability Insurance & Uninsured Loss $1,232 $1,671 $1,671 $1,850 522 Administrative Transfer $15,457 $11,801 $11,801 $13,734 528 Information Technology Transfer $0 $10,443 $10,443 $24,125 Subtotal $210,300 $294,346 $228,186 $294,709 Capital Outlay 940 Machinery & Equipment $0 $0 $0 $5,000 Subtotal $0 $0 $0 $5,000 Capital Outlay: Replacement Funds (10120) 944 Machinery & Equipment $0 $0 $0 $70,000 Subtotal $0 $0 $0 $70,000 Total $312,451 $411,039 $320,731 $472,881 EXPENDITURE DETAIL FUND: 2400-410-430263 19 LIGHT MAINTENANCE FUND: 2400-410-430263 Line Item Detail: LIGHT MAINTENANCE 245 Luminaires - New Appropriation $30,000 Installation of new luminaires. 360 Repair, Maint Services, & Other Supplies - $21,500 Maintain all City owned Luminaires and replacing the deteriorated and malfunctioning decorative globe lights at six per year. 373 Dues & Training - $3,500 Increase includes electrical training course which will allow field personnel to adequately and safely diagnose situations in the field. Capital Outlay: Operating Funds 940 Machinery & Equipment - $5,000 $5,000 - Electrical Cable Locator. The electrical cable locator is used to locate underground cables. Replacing outdated locator. Cost split with Traffic Sign & Signal. Total Cost $10,000 Capital Outlay: Replacement Funds (10120) 944 Machinery & Equipment - $70,000 $70,000 - 3/4 Ton Service Truck w/Utility Box. Scheduled replacement of 2001 Subaru Wagon. FY 2022 BUDGET HIGHLIGHTS 20 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES GAS TAX ACCOUNT # 2420-421 The city receives annual gas tax revenue allocations based on population and street and alley mileage to be used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys. Provide a right of way infrastructure program that includes reconstruction, maintenance, markings, and repair of streets, sidewalks, and alleys. The FY22 budget reflects the continuation of the pavement marking, overlay, chip seal, and sidewalk replacement programs, which promotes safe travel and longevity of the road and pedestrian systems. GAS TAX ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Cash $799,409 $967,757 $967,757 $1,115,734 REVENUE 343012 Public Works Charges $323 $0 $0 $0 335040 Gas Tax Apportionment $390,204 $390,000 $394,873 $394,873 383010 Transfer from Solid Waste for Alley Paving $40,000 $40,000 $40,000 $40,000 371010 Interest $13,587 $7,200 $6,979 $7,000 Total Revenue $444,114 $437,200 $441,852 $441,873 Total Available $1,243,523 $1,404,957 $1,409,609 $1,557,607 EXPENDITURES Street Department $275,766 $831,113 $293,875 $965,824 ENDING CASH Cash $967,757 $573,844 $1,115,734 $591,783 FUND: 2420-421-430240 PROJECTED REVENUE AND FUND SUMMARY 21 GAS TAX ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 430240 Materials and Services-Streets 231 Gas & Oil $24,016 $42,000 $26,295 $42,000 344 Natural Gas $1,443 $6,800 $3,191 $6,800 354 Contract Services-Striping $0 $20,000 $0 $20,000 360 Contract - Snow Remove, Constr. Support, Repair $900 $1,500 $998 $1,500 368 Overlays & Chip Seals $32,936 $435,642 $0 $585,642 452 Gravel $3,498 $5,000 $2,059 $5,000 453 Equipment Rental $0 $5,000 $0 $5,000 471 De-Icer/Road Oil $50,450 $58,000 $56,005 $58,000 472 Asphalt Material $12,058 $40,000 $42,372 $40,000 473 Crack Sealing Material $14,460 $16,100 $9,693 $18,000 474 Paint Striping Materials $30,140 $30,000 $21,189 $30,000 Total Materials & Services Streets $169,901 $660,042 $161,802 $811,942 430234 Sidewalks / Alleys: 956 Sidewalk Construction/ADA Compliance $33,612 $131,071 $97,092 $99,000 957 Alley Paving $72,253 $40,000 $34,981 $54,882 Total Capital $105,865 $171,071 $132,073 $153,882 Total $275,766 $831,113 $293,875 $965,824 Line Item Detail: 368 Overlay & Chip Seals - Carryover $435,642 New Appropriations - $150,000 956 Sidewalk Replacement & ADA Compliance - Carryover $49,000 New Appropriation $50,000 $25,000 to be used for a matching program to assist homeowners with replacing bad sidewalks and $25,000 to meet ADA requirements. 957 Alley Paving - Carryover $14,882, New Appropriation $40,000 Includes a transfer from Solid Waste to pave approximately 6 alleys and perform maintenance on existing paved alleys. FUND: 2420-421-430240 FY 2022 BUDGET HIGHLIGHTS EXPENDITURE DETAIL 22 BaRSAA ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Cash $320,331 $165,874 $165,874 $391,421 REVENUE 335040 BARSAA Apportionment $445,646 $300,000 $453,349 $475,000 383001 Transfer from Special Street - 5%$22,282 $15,000 $22,667 $23,750 Total Revenue $467,929 $315,000 $476,016 $498,750 Total Available $788,260 $480,874 $641,891 $890,171 EXPENDITURES 354 Pavement Maint.$622,386 $450,000 $250,470 $476,016 ENDING CASH Cash $165,874 $30,874 $391,421 $414,154 The Bridge and Road Safety and Accountability Act (HB473) was enacted on May 3, 2017. This bill increased the tax on gasoline to 31.5 cents (from 27 cents) in fiscal years 2018 and 2019; to 32 cents in fiscal years 2020 and 2021; to 32.5 cents in fiscal year 2022; and 33 cents in fiscal year 2023 and thereafter. A corresponding 2 cent per gallon increase (to 29.75 cents) was placed on diesel fuel over the same fiscal years. Any of these new tax funds requested require a local 5% match ($1 for every $20 requested), and must be used along with the matching funds for construction, reconstruction, maintenance, or repair of rural roads, city or town streets and alleys, or bridges. FUND: 2421-421-430240 PROJECTED REVENUE AND FUND SUMMARY PROGRAM DESCRIPTION 23 PURPOSE OF THIS DEPARTMENT: DEPARTMENT PERSONNEL: (16.55 FTE) .20 Public Works Director .20 Administrative Assistant .25 City Engineer .25 Engineering Tech/GIS/IT Support .15 Budget Resource Manager .10 General Laborer .50 Construction Inspector/Manager 9.75 Special Street Maintenance Operators .15 Administrative Coordinator 1 Special Street Maintenance Supervisor .40 Engineer II 1 Special Street Assistant Maintenance Supervisor .50 Road and Fleet Superintendent 1 Traffic Signs and Signals Maintenance Supervisor .10 Assessment Coordinator 1 Traffic Signs and Signals Maintenance Technical GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY22 budget reflects the continuation of street and alley proactive maintenance, repairs, and reconstruction, including pavement marking, overlay, chip seal, ADA compliance, and sidewalk replacement programs. The budget also supports the scheduled replacement of an older loader used for seasonal mill and overlay, snow removal, leaf collection, and pavement maintenance. The Traffic, Signs, and Signal budget provides for the purchase of a traffic "P" cabinet for the traffic light at Meridian which supports intersection detection and controls. SPECIAL STREET MAINTENANCE FUND #2500 To construct and maintain surface transportation, signals, and traffic controls that support economic viability and promotes clean, safe, and drivable travel during all seasons. 1. To maintain city streets in a clean, safe and drivable condition during all seasons. 2. To provide the safe and orderly travel through properly designed and maintained signals, signage and markings. STREETS MAINTENANCE FUND FUND #2500 The streets maintenance fund receives almost all of its revenue from property assessments. The streets maintenance fund should have enough cash available at July 1st (and January 1st) to pay expenditures, less expected revenues, through December (June). In the streets maintenance fund, like other assessed operating funds, a beginning cash carryover of 55%-75% of budgeted expenditures has been sufficient to pay the fund expenditures through December if a balanced budget is presented. Beginning cash carryover was 131% for fiscal year 2021, is 98% for fiscal year 2022, and is estimated to begin fiscal year 2023 at 70%-80% of estimated expenditures. 0 500 1000 1500 2000 2500 3000 3500 4000 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 1s t Q T 2 0 2 2 2n d Q T 2 0 2 2 3r d Q T 2 0 2 2 4t h Q T 2 0 2 2 STREETS MAINTENANCE QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. 24 -- SPECIAL STREET MAINTENANCE ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: Operating $2,041,337 $2,411,021 $2,411,021 $2,859,887 10107 Cash, Designated Equip. Replacement $156,916 $181,571 $181,571 $303,571 10108 Cash, Designated S & C Repair/In-Lieu of $27,828 $27,828 $27,828 $27,380 10109 Cash, Designated Pavement Replacement $673,829 $457,014 $457,014 $187,338 Total Cash $2,899,910 $3,077,434 $3,077,434 $3,378,176 REVENUE 343012 Public Works Charges $5,094 $5,000 $6,879 $5,000 363010 Maintenance Assessments $2,159,842 $2,155,000 $2,203,146 $2,225,000 -designated for pavement replacement $400,000 $400,000 $400,000 $400,000 -designated for equipment replacement $200,000 $200,000 $200,000 $200,000 331050 MDOT Reimburse (grant)$113,149 $90,053 $59,694 $0 363040 Penalty & Interest $5,848 $5,500 $6,934 $4,500 364030 Sale of Misc./Auction $8,068 $11,000 $22,820 $5,000 365010 Donation - Flathead Electric Round-up for Safety $0 $8,000 $8,000 $0 371010 Investment $35,468 $19,800 $18,602 $11,000 381050 Inception of Loan - Loader $0 $0 $0 $250,000 Total Revenue $2,927,469 $2,894,353 $2,926,075 $3,100,500 Total Available $5,827,379 $5,971,787 $6,003,509 $6,478,676 EXPENDITURES Street Department/TSS $1,951,285 $2,120,694 $1,870,709 $2,136,821 Capital Equip. Replacement $181,845 $315,000 $84,500 $632,700 S & C Repair Funds $0 $27,828 $448 $27,380 Pavement Replacement Program $616,815 $771,675 $669,676 $572,747 Total Expenditures $2,749,945 $3,235,196 $2,625,333 $3,369,648 ENDING CASH 10100 Cash, OPERATING $2,411,021 $2,584,681 $2,859,887 $2,973,566 10107 Cash, Designated Equip. Replacement $181,571 $66,571 $303,571 $120,871 10108 Cash, Designated S & C Repair $27,828 $0 $27,380 $0 10109 Cash, Designated Pavement Replacement $457,014 $85,339 $187,338 $14,591 Total $3,077,434 $2,736,591 $3,378,176 $3,109,028 FUND: 2500-421-430240 PROJECTED REVENUE AND FUND SUMMARY 25 SPECIAL STREET MAINTENANCE ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 STREET DIVISION Personal Services:FTE's 14.40 14.40 14.40 14.55 110 Salaries and Payroll Costs $779,087 $827,422 $789,444 $886,253 121 Overtime $3,469 $28,000 $5,117 $28,000 153 Health Insurance $166,652 $196,448 $167,535 $184,961 155 Retirement $59,488 $62,911 $61,672 $69,499 Subtotal $1,008,696 $1,114,781 $1,023,768 $1,168,713 Materials and Services: 210 Computer Equipment/Software/Supplies $14,524 $17,360 $11,726 $25,545 218 Non-Capital Equipment /Safety Equipment & Supplies $6,885 $7,000 $2,992 $7,000 220 Other supplies, Janitorial, Consumable Tools $3,894 $4,500 $4,586 $4,500 231 Gas & Oil $24,965 $42,000 $26,835 $42,000 341 Electric $2,536 $3,500 $2,364 $3,500 345 Telephone $1,436 $1,850 $1,452 $3,330 354 Contract Services $8,182 $22,500 $20,979 $22,500 356 Consultant-Reviews $206,523 $105,000 $115,001 $15,000 362 Equipment Maint. Parts & Supplies, cutting edges, brooms $35,244 $41,000 $36,585 $41,000 366 Building Maint.$22,647 $5,000 $3,255 $5,000 373 Dues & Training $3,763 $13,000 $3,073 $13,000 388 Medical Services/Drug Test $310 $1,000 $765 $1,000 510 Property & Liability Insurance $30,260 $43,437 $43,437 $35,156 512 Uninsured Loss-Deductible $26,660 $45,000 $31,544 $45,000 521 Central Garage Transfer $195,464 $214,721 $214,721 $209,822 522 Administrative Transfer $115,951 $93,317 $93,317 $111,018 528 Information Tech. Transfer $14,191 $33,293 $33,293 $47,008 Subtotal $713,435 $693,478 $645,925 $631,379 610/620 Debt Service-Principal & Interest - from pavement maint.$38,988 $39,054 $39,054 $39,331 FUND: 2500-421-430240 EXPENDITURE DETAIL 26 SPECIAL STREET MAINTENANCE ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Capital Outlay: 840 MACI Grant Match-De-Icer Trk & Sander unit (carry)$0 $15,000 $0 $15,000 953 Shop Complex Pavement Restoration $1,599 $10,000 $7,574 $0 Subtotal $1,599 $25,000 $7,574 $15,000 430244 354 Pavement Maintenance Funds (carry/new)$555,545 $717,621 $607,955 $509,666 820 Transfer to BaRSAA $22,282 $15,000 $22,667 $23,750 430245 Replacement Funds: 940 Machinery & Equipment (carry/new)$150,845 $315,000 $84,500 $632,700 430248 Sidewalk & Curb Repair Funds 354 Contract Services (carryover)$0 $27,828 $448 $27,380 Total Streets $2,491,390 $2,947,762 $2,431,891 $3,047,919 FUND: 2500-421-430240 EXPENDITURE DETAIL -con't. 27 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240; 430264 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 430264 TRAFFIC SIGN & SIGNALS Personal Services:FTE's 2.0 2.0 2.0 2.0 110 Salaries $104,669 $106,087 $90,695 $113,067 121 Overtime $0 $7,500 $0 $7,500 153 Health Insurance $27,433 $32,050 $28,810 $37,596 155 Retirement $7,903 $7,988 $7,028 $8,810 Subtotal $140,005 $153,625 $126,533 $166,973 Maintenance & Operations: 210 Computer Equipment/Software/Supplies $3,485 $4,775 $1,958 $5,960 218 Non-Capital Equipment /Safety Equipment & Supplies $8,262 $6,700 $3,693 $7,000 220 Other Supplies, Janitorial, Consumable Tools $3,553 $4,000 $1,663 $4,000 242 Street Signs $31,125 $30,000 $13,239 $30,000 243 Traffic Signals $9,744 $32,459 $18,790 $50,459 245 Barricade Materials $4,393 $6,000 $4,356 $6,000 341 Electricity $1,759 $3,000 $1,738 $3,000 345 Tele. & Communications $607 $850 $1,015 $1,330 354 Contract Services $2,603 $10,000 $2,407 $10,000 362 Equipment Maintenance Parts, includes Radios $713 $3,000 $2,497 $3,000 366 Building Maintenance $5,034 $5,000 $846 $5,000 373 School & Travel $3,901 $7,500 $1,805 $7,500 428 Paint Materials $553 $5,000 $0 $5,000 510 Property & Liability Insurance $2,214 $2,768 $2,768 $3,280 512 Uninsured Loss-Deductible Property $0 $1,000 $0 $1,000 521 Central Garage Transfer $7,502 $5,758 $5,757 $7,227 532 Office Rent $6,421 $0 $0 $0 Subtotal $91,869 $127,810 $62,532 $149,756 Capital Outlay: 940 Machinery & Equipment $39,591 $6,000 $4,377 $5,000 Subtotal $39,591 $6,000 $4,377 $5,000 Total Traffic Signs and Signals $271,465 $287,435 $193,442 $321,729 Grand Total - Streets & TSS $2,762,855 $3,235,196 $2,625,333 $3,369,648 EXPENDITURE DETAIL -con't. 28 SPECIAL STREET MAINTENANCE Line Item Detail: Street Division 110 Personnel Services - Includes an additional .25 FTE Addition of one full-time Construction Inspector. Salary split between Storm, Water, Sewer, Street. 210 Computer Equipment/Software/Supplies - Carryover $1,185; new $24,360; Total $25,545 Increase includes funds for a City Works license and module for Street Maintenance, and two iPads for the field work orders portion of the module. Funds also include GPS vehicle software license, annual software licenses, and to meet the computer replacement schedule. 345 Telephone & Communications - $3,330 Increased for an air cards for iPads for field work orders. 354 Contract Services - $22,500 $7,500 needed for street sweepings disposal. 362 Equipment Maint. Parts & Supplies - $41,000 This line item covers cost for equipment fabrication and wear items such as cutting edges, chains, blades, broom segments, asphalt zipper teeth, etc. Also includes $5,500 to replace the loader tires. 373 Dues & Trainings - $13,000 Includes funds for an advanced paving class. The class includes training in asphalt matt defects and how to correct them for longer asphalt life and better ride quality. Will also provide insight into how to get the most out of our newest paver and new asphalt mix designs being introduced to the market. The training provides real experience that can be brought back and shown to the rest of the crew. Capital Outlay: Operating Funds 840 MACI Grant Match - Carryover $15,000 During the next MACI Grant cycle the City plans on applying for a flush/deicer truck. If approved this would replace a 1994 truck with 739,304 miles which is in poor condition and nearing the end of its life cycle for the City. The required 13.42% match, plus indirect costs, would come from the remaining balance in the MACI Fund and a $10,000 transfer from the Special Street Maintenance Fund. Estimated cost of the flush/de-icer truck is $185,000. A $5,000 appropriation is for the match for a scheduled replacement of a Sander deicer combo unit. Total cost of unit $35,000. FUND: 2500-421-430240 FY 2022 BUDGET HIGHLIGHTS 29 SPECIAL STREET MAINTENANCE Line Item Detail Continued: Street Division Capital Outlay: Operating Funds Continued 430244 Pavement Repairs - $509,666 354 Pavement Maintenance - Carryover $109,666, New Appropriation $400,000 430245 Capital Outlay: Replacement Funds 940 Machinery & Equipment - Total $632,700 - Carryover $230,500, New Appropriation $402,200 $195,000 (Carryover) Dump Truck w/Plow. Scheduled replacement of a 1996 dump truck and plow. Truck is used for one of the main plow routes. $25,000 (Carryover) - Steel Dump Truck Box $250,000 - Loader. Scheduled replacement of 1985 front end loader. This will be a 5 year loan. $120,000 - Deicer Truck w/1,000 Gal Tank, Skid, and Underbody Plow. Scheduled replacement of 1995 deicer truck. $25,000 - Steel Dump Truck Box $7,200 Scheduled replacement of 2005 vehicle used for field inspections. Cost shared Wtr, Swr, Storm, Street, Solid Waste. Total Cost $36,000 Line Item Detail Continued: Traffic Sign & Signals 243 Traffic Signal - $50,459 $18,000 increase is for a Traffic Signal "P" Cabinet. Replace current cabinet at Meridian and 3 Mile Drive. Current cabinet is outdated and too small to wire in traffic detection connection. Capital Outlay: Operating Funds 940 Machinery & Equipment - $5,000 $5,000 - Electrical Cable Locator. The electrical cable locator is used to locate underground cables. Replacing outdated locator. Cost split with Light Maintenance. Total Cost $10,000 FUND: 2500-421-430240 FY 2022 BUDGET HIGHLIGHTS 30 MT. AIR & CONGESTION GRANT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH CASH: Operating $21,006 $21,006 $21,006 $21,006 REVENUES 331055 MACI Grant (FY20 Flush Trk & FY21 Sander)$0 $210,228 $0 $210,228 383012 Transfer (match) from Street Maintenance $0 $15,000 $0 $15,000 Total Revenue $0 $225,228 $0 $225,228 Total Available $21,006 $246,234 $21,006 $246,234 EXPENDITURES 940 Capital Equipment $0 $242,814 $0 $242,814 ENDING CASH CASH: Operating $21,006 $3,420 $21,006 $3,420 The Montana Air and Congestion Initiative (MACI) has not had any available funds in the last two years, but we are hopeful they will release funding in FY22, and we will have the below matching funds available to apply. FY20 CARRYOVER - During the next MACI Grant cycle the City plans on applying again for a flush/deicer truck. If approved this would replace a 1994 truck with 739,304 miles which is in poor condition and nearing the end of its life cycle for the City. The required 13.42% match, plus indirect costs, would come from the remaining balance in the MACI Fund and a $10,000 transfer from the Special Street Maintenance Fund. Estimated cost of the flush/de-icer truck is $185,000. FUND: 2825…STREET….421….FUNCTION….430240 FY2022 BUDGET HIGHLIGHTS PROJECTED REVENUE AND FUND SUMMARY The Montana Air and Congestion Initiative (MACI) provides funds for equipment purchases which are utilized to benefit air quality in the State. PROGRAM DESCRIPTION FY21 CARRYOVER - Sander-deicer combo unit. Estimated cost of unit $35,000. The required 13.42% match, plus indirect costs, would come from a $5,000 transfer from the Special Street Maintenance Fund. 31 Page Fund Dept 32 2210 430 $ 46,000 33 2215 34-36 2215 436 876,621$ 37 2215 440 298,802$ 38 2215 431 218,991$ 39 2215 448 302,026$ 40 2215 437 495,045$ 41 2215 436 196,988$ 42-44 2600 612,224$ 45 2601 PARKS Parks in Lieu Revenue and Fund Summary Parks Athletic Complex Recreation/Sports Youth Camps Aquatics Facility Parkline Trail Forestry Developer's Trees 143,236$ $ 3,189,933 SPECIAL REVENUE FUNDS PARKS IN LIEU ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH CASH $18,667 $19,471 $19,471 $46,632 346080 Jaxon Ridge $18,913 $0 $36,923 $0 346082 Cottage Gardens $0 $0 $9,449 $0 371010 Interest Earnings $283 $0 $215 $0 Total Revenue $19,196 $0 $46,587 $0 Total Available $37,863 $19,471 $66,058 $46,632 934 Improvements - Lions Park Playground Upgrades $18,392 $19,450 $19,426 $46,000 $18,392 $19,450 $19,426 $46,000 ENDING CASH Cash Carry over $19,471 $21 $46,632 $632 FUND: 2210-436-460430 EXPENDITURES REVENUES The "Parks in Lieu" program mission is to utilize and direct funds received from developers towards contributing to the development and improvement of city parks and trails. The FY2022 budget will support future improvements to Lions Park playground. PROGRAM DESCRIPTION PROJECTED REVENUE AND FUND SUMMARY 32 PARKS DEPARTMENT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH: 10100 CASH: operations $900,614 $866,005 $866,005 $1,190,912 10107 Cash designated for Capital Equipment $7,467 $22,467 $22,467 $37,467 $908,081 $888,472 $888,472 $1,228,379 REVENUE: 311100 Real Estate Taxes $998,135 $1,065,000 $1,098,051 $1,147,000 311200 Personal Property/Entitlement $46,782 $35,000 $26,101 $24,675 312000 Penalty & Interest $1,688 $1,500 $2,231 $1,500 381060 Operating transfer- Health Insurance $95,000 $98,000 $98,000 $111,000 Subtotal Revenue from Taxes $1,141,605 $1,199,500 $1,224,383 $1,284,175 33xxxx Grant - Pool improvements $0 $0 $0 $86,000 346050 Parks Usage Fees $11,396 $20,000 $23,489 $20,000 365015 Kidsports Maintenance $10,390 $20,000 $18,188 $20,000 346056 Kidsports usage $913 $4,000 $5,571 $3,000 346059 Picnic in the Park $3,311 $26,500 $21,894 $26,500 346051 Recreation Fees $22,010 $25,048 $25,170 $39,010 346053 Scholarships (donation)$801 $2,000 $4,019 $2,700 346052 Sports Programs $34,450 $73,577 $82,466 $81,728 365010 Donations/Grants $2,296 $0 $76,070 $0 346054 Community After School Programs $44,184 $67,500 $45,559 $67,554 346057 Youth Camps $143,269 $179,201 $230,170 $192,244 346030 Pool $101,154 $148,410 $156,206 $155,000 346040 Concessions $28,229 $37,800 $38,394 $42,000 Subtotal Recreation & Pool $402,403 $604,036 $727,196 $735,736 371010 Investments $9,021 $6,500 $4,859 $5,000 346055 Ice Rink Utilities Reimbursement $22,042 $22,000 $17,615 $22,000 Total $1,575,071 $1,832,036 $1,974,053 $2,046,911 Total Resources Available $2,483,152 $2,720,508 $2,862,525 $3,275,290 EXPENDITURES: All Departments $1,594,680 $1,855,213 $1,634,146 $2,373,474 Equipment from designated $0 $0 $0 $15,000 ENDING CASH: Cash Designated for Capital ($15,000/FY)$22,467 $37,467 $37,467 $37,467 Cash Carry Over $866,005 $827,828 $1,190,912 $849,349 PROJECTED REVENUE AND FUND SUMMARY FUND: 2215-436-460430 33 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: PARKS FUND #2215 DEPARTMENT PERSONNEL: (5.55 FTE) Parks shares personnel costs of Parks and Recreation Director, Parks Superintendent, Parks Foreman, Administrative Specialist and four Parks Caretakers. To maintain 292 acres of parks and open spaces, according to our Parks Master Plan and council's direction and continue implementing beautification programs and maintaining current amenities. The purpose of the Kalispell Parks Department is to actively encourage, provide, promote and protect quality leisure opportunities, facilities and environments that are essential for the enhancement of the lives of our citizens. In FY22 the Parks Department will continue maintaining parks and green spaces by modes outlined in master plan and will continue turf management programs throughout the parks system. PARKS FUND FUND #2215 The parks fund receives roughly 65%-75% of its revenue from tax levies (general and permissive health) and other intergovernmental revenues (entitlement share, etc.). The parks fund should have enough cash available at July 1st (and January 1st) to pay expenditures, less expected revenues, through December (June). In the parks fund, a beginning cash carryover of 25%-35% of budgeted expenditures has been sufficient to pay the fund expenditures through December if a balanced budget is presented. Beginning cash carryover was 54% for fiscal year 2021, is 51% for fiscal year 2022, and is estimated to begin fiscal year 2023 at 30%-40% of estimated expenditures. 0 200 400 600 800 1000 1200 1400 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 1s t Q T 2 0 2 2 2n d Q T 2 0 2 2 3r d Q T 2 0 2 2 4t h Q T 2 0 2 2 PARKS QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. 34 - PARKS DEPARTMENT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 5.55 5.55 5.55 5.55 110 Salaries and payroll costs $324,689 $347,866 $328,562 $380,186 111 Salaries - seasonal $41,241 $66,712 $40,540 $89,519 121 Overtime: Call outs $0 $300 $0 $300 153 Health Insurance $57,412 $72,336 $61,829 $65,846 155 Retirement $28,549 $30,263 $29,015 $34,562 Subtotal $451,891 $517,477 $459,946 $570,413 Maintenance & Operations: 210 Office Supplies, equip./computers $1,131 $4,400 $2,047 $2,000 215 Equipment - not capital $5,147 $3,000 $1,345 $3,000 224 Janitorial Supplies (All Parks)$4,797 $7,000 $4,695 $7,000 229 Other Supplies (fertilizer, weed spray, seed, paint)$5,025 $10,000 $7,767 $10,000 231 Gas $13,933 $17,000 $14,490 $17,000 241 Tools / Small Equipment /Safety equip $1,283 $4,000 $3,338 $3,000 320 Printing & advertising (legal notices)$166 $200 $166 $200 341 Electricity $12,438 $13,500 $12,570 $13,000 343 Ice Rink Utilities (Reimbursed-see revenue)$21,781 $22,000 $18,228 $22,000 344 Natural Gas $1,368 $2,500 $2,358 $2,030 345 Telephone & Communications $1,949 $2,800 $1,845 $2,500 351 Sports Court and Sport Maintenance $0 $2,000 $2,000 $2,000 354 Contract Services/Tennis Agreement $2,000 $2,000 $2,000 $2,000 355 Contract Services-Trail Maint./Contract Weed Control/ Portables $15,092 $18,000 $12,492 $18,000 356 Consultants - Preliminary design Hwy 93 trail $0 $30,000 $0 $40,000 357 Consultants - Lawrance Park Trail $978 $0 $0 $12,000 358 FVCC Tennis Interlocal Agreement $7,000 $7,000 $7,000 $7,000 362 Equipment / Building Maintenance $8,192 $8,500 $7,588 $8,000 364 Landscape Materials, Perennials & Rose Garden $3,235 $6,100 $4,110 $5,450 367 Vandalism Repairs $2,426 $4,200 $3,904 $4,000 373 Dues & Training $5,166 $8,000 $1,342 $8,000 388 Medical services: Drug Testing $55 $400 $0 $500 395 Equipment Rental $0 $500 $0 $500 420 Metal /Wood Products-Fencing, picnic tables $8,870 $7,000 $2,168 $6,500 440 Irrigation Supplies $5,658 $7,500 $4,150 $7,000 452 Gravel, top soil, sand & compost $1,253 $2,000 $1,224 $2,000 con't FUND: 2215-436-460430 EXPENDITURE DETAIL 35 PARKS DEPARTMENT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Maintenance & Operations Continued: 521 Central Garage Transfer $38,968 $36,067 $36,067 $32,965 545 County Landfill $3,735 $6,273 $3,735 $6,273 610 Principal /Board of Investments -mower/flatbed/restrm/playground $48,413 $58,859 $58,859 $60,234 620 Interest /Board of Investments -mower/flatbed/restrm/playground $5,777 $6,422 $2,854 $2,056 Subtotal $225,836 $297,221 $218,342 $306,208 Capital Outlay: 941 Equipment - Truck replacement $32,816 $0 $0 $0 932 Improvements - Lions Park $13,028 $0 $0 $0 Subtotal $45,844 $0 $0 $0 Total $723,571 $814,698 $678,288 $876,621 FUND: 2215-436-460430 EXPENDITURE DETAIL - con't. 36 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: ATHLETIC COMPLEX ACCOUNT # 2215-440 DEPARTMENT PERSONNEL: (2.15 FTE) KYAC shares personnel costs of Parks Superintendent, Parks Foreman and 2 Parks Caretakers. Maintain 138 acres of sports fields, 3 parks (pocket, Spring Prairie, Memorial), and green spaces in a maintenance mode that supports the agreement between KYAC and the City. The KYAC budget focuses on meeting the requirements of the 5 sports organizations, while maintaining the fields to promote safety and participation. The budget includes a new field striper. Kalispell Parks & Recreation will continue working with Kidsports to improve the facilities under the terms of the Memorandum of Understanding. The Kalispell Youth Athletic Complex is a public/private partnership that was created between the City of Kalispell and the current youth athletic programs at the site. This site is composed of 30 athletic fields; hosting baseball, softball, football, and soccer. ATHLETIC COMPLEX ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 2.15 2.15 2.15 2.15 110 Salaries and payroll costs $107,175 $112,922 $107,640 $121,391 111 Seasonal Salaries $31,557 $38,917 $29,241 $45,190 121 Overtime $0 $300 $0 $300 153 Health Insurance $28,529 $33,161 $30,865 $32,672 155 Retirement $10,181 $10,318 $10,764 $11,483 Subtotal $177,442 $195,618 $178,510 $211,036 Maintenance & Operations: 221 Safety Equipment (ear plugs, masks, glasses etc)$108 $600 $174 $300 229 Other Supplies (fertilizer, weed spray, seed, paint)$17,756 $22,000 $16,154 $22,000 231 Gas $6,418 $9,000 $6,432 $8,240 241 Consumable Tools (weed eaters)$563 $2,000 $759 $780 341 Electricity $9,082 $9,500 $10,802 $11,656 345 Telephone & Communications $227 $240 $232 $251 354 Contract Services - pump & pest management $0 $1,000 $200 $1,000 362 Equipment Maintenance $611 $800 $371 $500 364 Landscape, Flowers & gardens $14 $500 $0 $300 367 Vandalism Repairs $204 $500 $324 $500 373 Dues & Training $681 $700 $140 $700 388 Medical services: Drug Testing $0 $200 $165 $200 395 Rental Equipment $0 $200 $0 $200 420 Metal /Wood Products/Fencing $900 $4,000 $3,937 $6,000 440 Irrigation $4,907 $7,000 $3,226 $7,000 452 Gravel/Sand $1,104 $1,500 $659 $1,500 521 Central Garage Transfer $4,201 $5,787 $5,787 $8,139 545 County Landfill $3,389 $3,400 $3,389 $3,500 Subtotal $50,165 $68,927 $52,751 $72,766 Capital Outlay: 940 Equipment (Riding Paint Striper)$0 $0 $0 $15,000 Total $227,607 $264,545 $231,261 $298,802 EXPENDITURE DETAIL FUND: 2215-436-460440 37 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: 4. Develop new recreation and sports programming based on current trends and customer requests. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The purpose of the Recreation Department is to provide affordable recreational and sports programs to encourage educational opportunities and promote healthy life styles. 2. Provide year round affordable sports activities for youth, to introduce the basics of the sport, assist with learning skills, while promoting physical activity in a fun non-competitive atmosphere. 3. Provide year round community oriented recreational and special event opportunities, encompassing a diverse and wide range of interests. RECREATION/SPORTS ACCOUNT # 2215-431 DEPARTMENT PERSONNEL: (1.6 FTE) Recreation shares personnel costs of the Parks and Recreation Director, Recreation Superintendent, and 2 Recreation Programmers. 1. Provide free community & family events such as: Outdoor Movies, Picnic in the Park, Art Walk, and Shakespeare in the Park. The Recreation FY22 budget focuses on expanding our traditional programs while adding new programs based on community input and furthering our partnerships. RECREATION/SPORTS & SPECIAL EVENTS ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 1.6 1.6 1.6 1.6 110 Salaries and payroll costs $78,276 $86,268 $63,494 $98,805 111 Seasonal Salaries $8,215 $12,306 $17,264 $22,490 153 Health Insurance $19,190 $24,380 $12,815 $21,999 155 Retirement $6,232 $7,789 $5,111 $9,674 Subtotal $111,913 $130,743 $98,684 $152,968 Maintenance & Operations: 229 Other Supplies $5,767 $10,335 $9,703 $13,560 231 Gas $161 $600 $153 $575 320 Printing & Advertising $368 $7,925 $133 $7,900 345 Telephone & Communications $545 $675 $676 $1,126 354 Contract Services $26,775 $37,829 $16,863 $40,462 357 Music Franchise Fees $1,153 $1,300 $1,183 $1,400 373 Dues & Training $369 $800 $315 $1,000 Subtotal $35,138 $59,464 $29,026 $66,023 Total $147,051 $190,207 $127,710 $218,991 EXPENDITURE DETAIL FUND: 2215-436-460431 38 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: 4. To continue to partner with School District #5 to provide healthy snacks and/or meals to meet participants nutritional needs. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: YOUTH CAMPS ACCOUNT # 2215-448 DEPARTMENT PERSONNEL: (1.5 FTE) Youth Camps shares personnel costs (with Recreation/Sports budget) of the Recreation Superintendent, and 2 Recreation Programmers. 1. To provide affordable out of school programs for parents. 2. To provide an enriching and positive atmosphere. 3. To provide appropriate activities that develop cognitive, social, physical and emotional outcomes. The purpose of the Youth programs is to offer children a quality experience in a safe, supervised, active environment when school is not in session. The Youth Camp FY22 budget continues to focus on providing quality youth and afterschool camps, while meeting the federally and state mandated daycare standards for adult to child ratio. We recognize these camps and afterschool programs meet an important need to the community. We seek to insure participants have a healthy, safe and mentally and socially stimulating experience while in our care. As CDC & State work through their guidelines on safely operating, we are aware of the challeges that might result in programming changes and adjustments. Staff are dedicated to staying abreast of these recommendations and policies to keep programs running smoothly. YOUTH CAMPS ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 1.5 1.5 1.5 1.5 110 Salaries and payroll costs $69,996 $76,112 $53,086 $87,665 111 Salaries-seasonal $127,665 $143,522 $133,529 $153,655 121 Overtime $3 $150 $40 $150 153 Health Insurance $18,362 $23,469 $11,908 $18,708 155 Retirement $5,454 $7,029 $4,293 $8,022 Subtotal $221,480 $250,282 $202,856 $268,200 Maintenance & Operations: 224 Janitorial supplies (Day camp facility)$995 $250 $331 $250 229 Other Supplies $5,346 $3,520 $2,933 $3,665 231 Gas $37 $200 $0 $400 320 Printing & Advertising $27 $375 $0 $380 345 Telephone & Communications $984 $1,350 $1,047 $1,246 354 Contract Services $13,560 $13,154 $8,314 $20,985 355 After School program expenses $669 $1,200 $74 $1,200 356 Bank Fees/Credit Card Charges $3,243 $4,500 $5,825 $4,700 373 Dues & Training $509 $800 $253 $1,000 Subtotal $25,370 $25,349 $18,777 $33,826 Total $246,850 $275,631 $221,633 $302,026 FUND: 2215-436-460448 EXPENDITURE DETAIL 39 PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: AQUATICS FACILITY ACCOUNT # 2215-437 DEPARTMENT PERSONNEL: Seasonal Labor 1. To provide affordable aquatic recreational opportunities for our community. 3. Offer a healthy lifestyle alternative. 2. To provide safe and fun aquatic programs. The purpose of the aquatics facility is to provide our community a safe, affordable waterpark for skill developing programs, exercise and family fun filled special events for all ages. FY22 budget identifies needs of an aging facility in replacement and repair of several vital components. Staff proposes seeking LWCF 50/50 match grant funding to meet the operational needs of the facility moving forward. To support and benefit the general operation and ensure safe activities at the aquatic facility for FY22, while addressing necessary building and amenity repairs and improvements. AQUATICS FACILITY ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: 111 Seasonal Salaries $152,938 $170,081 $213,136 $197,345 121 Overtime $50 $200 $493 $200 155 Retirement $187 $1,500 $634 $1,500 Subtotal $153,175 $171,781 $214,263 $199,045 Maintenance & Operations: 210 Office Supplies/printing/equip $213 $500 $316 $500 224 Janitorial Supplies, safety equipment $1,568 $2,000 $2,050 $2,000 226 Chlorine & Chemicals $35,221 $40,000 $40,509 $40,000 228 Concession stand $17,523 $21,000 $19,579 $21,000 229 Other Supplies, consumable tools, $1,855 $4,000 $1,967 $4,000 341 Electricity $7,772 $9,500 $10,238 $9,500 344 Natural Gas $9,604 $25,000 $5,609 $25,000 345 Security Cameras / Telephones/Internet $1,947 $2,500 $1,665 $2,500 354 Licenses & Fees $1,366 $1,300 $1,375 $1,400 356 Bank Fees/CC Charges $1,894 $2,500 $1,116 $2,300 362 Equipment/Building Maintenance $17,349 $28,250 $74,049 $13,000 367 Vandalism $0 $0 $0 $1,000 380 Training Materials $114 $1,800 $1,418 $1,800 Subtotal $96,426 $138,350 $159,891 $124,000 Capital Outlay: 932 Pool Improvements/Equipment $0 $0 $0 $172,000 Total Pool Budget $249,601 $310,131 $374,154 $495,045 Line Item Detail: Pool 932 Pool Improvements/Equipment $17,517 replace lazy river boiler & installation $14,482 replace lap pool boiler & installation $11,430 replace activity pool boiler & installation $3,000 replace broken/aging grates on activity pool $21,589 full fire system replacement $43,000 re-paint/re-surface 3 water features in the lazy river, lap pool & activity pool $15,000 paint activity pool $7,125 - 225 ft of 8' high security fencing & installation $5,000 replace dated/incorrect signage $33,733 - Krystal pool climbing wall (3 panels x 4 panels) FUND: 2215-437-460445 EXPENDITURE DETAIL FY 2022 BUDGET HIGHLIGHTS 40 PURPOSE OF THIS DEPARTMENT: The purpose of the trails program is to encourage the implementation of bicycle and pedestrian trail projects both private and public throughout the community. Focusing on safety, connectivity and creating a comprehensive, integrated, connected network of trails in Kalispell. GOALS OF THIS DEPARTMENT: 2. Increase awareness to alternate transportation opportunities in the community. 3. Encourage city connectivity of trails with MDOT, Flathead County and non profits. 4. Maintain consistent bicycle and pedestrian friendly design and maintenance standards. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: PARKLINE TRAIL ACCOUNT # 2215-436 The FY22 trails budget supports the installation and ongoing maintenance of the Parkline Trail, expected to be completed and open spring of 2022. Staff have attempted to identify and anticipate necessary maintenance and related costs. The FY22 trails budget also includes funds budgeted for the installation of 2,585 feet of trail in the natural area of Lawrence Park. Additionally $40,000 is included for a preliminary design study for the Hwy. 93 North trail from Bountiful Drive to Wyoming Street. DEPARTMENT PERSONNEL: (1) - Proposed Parks Caretaker, and Seasonal Labor 1. Enhance bicycle and pedestrian opportunities through productive design development and construction of trails. BUDGET FY21/22 Personal Services: FTE's 1 110 Salaries and payroll costs $45,812 111 Salaries - seasonal $17,220 121 Overtime: Call outs $300 153 Health Insurance $18,798 155 Retirement $2,808 Subtotal $84,938 Maintenance & Operations: 210 Office Supplies, equip./computers $300 215 Equipment - not capital $1,300 224 Janitorial Supplies $2,200 229 Other Supplies (fertilizer, weed spray, seed)$3,500 231 Gas $4,000 241 Tools / Small Equipment /Safety equip $700 341 Electricity $4,000 345 Telephone & Communications $600 355 Contract Services-Trail Maint./Weed Control/ Portables $6,000 362 Equipment / Amenity Maintenance $1,500 364 Landscape Materials $100 367 Vandalism Repairs $1,200 373 Dues & Training $600 388 Medical services: Drug Testing $100 395 Equipment Rental $500 440 Irrigation Supplies $1,200 452 Top soil, decorative mineral mulch & compost $750 545 County landfill $3,500 Subtotal $32,050 941 Equipment - Toolcat (FY22)$80,000 Total Trails $196,988 EXPENDITURE DETAIL PARKLINE TRAIL FUND: 2215-436-460457 41 □ PURPOSE OF THIS DEPARTMENT: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The purpose of Kalispell's Urban Forestry is to administer, maintain, protect and expand the City’s urban landscape on public properties for Kalispell’s residents and businesses so that economic, environmental, safety and aesthetic benefits are maximized. FORESTRY FUND #2600 DEPARTMENT PERSONNEL: (1) Arborist Supervisor, (1) Arborist, and Forestry shares personnel costs of Parks and Recreation Director, Parks Superintendent, Administrative Specialist, Assessment Coordinator and 5 Park Caretakers. The forestry budget supports the maintenance of 10,505 trees in public right-of-ways by providing pruning, planting and removal tree services. Forestry will also provide education on the importance and benefits of trees in the community through events such as Arbor Day. The FY22Urban Forestry budget focuses on continuing to meet the prioritized schedule of removals, pruning and planting, utilizing both in-house crews and contracted services. . FORESTRY FUND FUND #2600 The forestry fund receives almost all of its revenue from property assessments. The forestry fund should have enough cash available at July 1st (and January 1st) to pay expenditures, less expected revenues, through December (June). In the forestry fund, like other assessed operating funds, a beginning cash carryover of 55%-75% of budgeted expenditures has been sufficient to pay the fund expenditures through December if a balanced budget is presented. Beginning cash carryover was 104% for fiscal year 2021, is 133% for fiscal year 2022, and is estimated to begin fiscal year 2023 at 120%-130% of estimated expenditures. 0 100 200 300 400 500 600 700 800 900 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 1s t Q T 2 0 2 2 2n d Q T 2 0 2 2 3r d Q T 2 0 2 2 4t h Q T 2 0 2 2 FORESTRY QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. 42 - FORESTRY ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 2600 FORESTRY OPERATIONS BEGINNING CASH 10100 CASH $607,787 $774,606 $774,606 $811,774 REVENUES 334121 Arbor Day Grant/ forestry charges $750 $750 $0 $750 334125 Forestry Program Dev $0 $6,000 $4,206 $4,138 363010 Assessments $599,508 $600,000 $611,513 $605,000 363040 P. & I. on Assessments $1,314 $1,100 $1,650 $1,200 364030 Misc Revenue/Insurance Reimb $3,488 $66,200 $155,518 $0 365010 Arbor day Sponsors/Other Misc.$3,075 $3,200 $1,289 $3,200 371010 Investment Earnings $10,001 $5,400 $5,327 $5,000 Total Revenue from operations $618,136 $682,650 $779,503 $619,288 Total Available $1,225,923 $1,457,256 $1,554,109 $1,431,062 EXPENDITURES Urban Forestry operations $451,317 $754,857 $742,335 $612,224 ENDING CASH CASH $774,606 $702,399 $811,774 $818,838 FUND: 2600-436-460433; 460435 PROJECTED REVENUE AND FUND SUMMARY 43 FORESTRY ACTUAL BUDGET ACTUAL BUDGET Forestry:FY19/20 FY20/21 FY20/21 FY21/22 460433 Personal Services: FTE's 3.80 3.80 3.80 3.80 110 Salaries and payroll costs $168,758 $199,567 $176,678 $214,844 111 Seasonal $22,808 $23,406 $20,706 $49,185 121 Overtime $33 $1,000 $0 $1,000 153 Health Insurance $33,233 $54,259 $38,088 $46,165 155 Retirement $14,402 $17,366 $15,062 $21,094 Subtotal $239,234 $295,597 $250,534 $332,288 Maintenance & Operations: 229 Office supplies /Other Supplies $2,214 $4,000 $2,865 $3,500 231 Gas $5,198 $8,000 $4,957 $5,900 241 Tools / Small Equipment /Safety equip $7,081 $12,200 $5,575 $5,200 345 Telephone & Communications $649 $660 $671 $662 354 Contract Services $121,417 $195,000 $257,589 $170,000 357 FORESTRY Grant $0 $6,000 $6,000 $4,138 358 EAB Monitoring/Arbor Day $3,574 $4,000 $2,485 $4,750 362 Equipment Maintenance $3,799 $4,000 $1,211 $4,000 364 Trees $4,874 $8,000 $7,091 $8,000 373 Dues & Training $3,408 $5,000 $907 $5,000 388 Medical services: Drug Testing $0 $200 $440 $300 395 Equipment Rental $5,202 $9,500 $9,498 $7,200 510 Liability & Property Insurance $2,959 $4,137 $4,135 $6,609 522 Administrative Transfer $21,110 $23,976 $23,976 $20,424 528 Information Technology Transfer $4,547 $7,617 $7,617 $10,937 521 Central Garage Transfer $7,839 $9,241 $9,240 $12,771 610/620 Principal & Interest (stumper & chiptrucks)$18,212 $17,729 $17,523 $10,545 Subtotal $212,083 $319,260 $361,780 $279,936 Capital Outlay: 940 Boom Truck FY21 $0 $140,000 $130,021 $0 Total Forestry $451,317 $754,857 $742,335 $612,224 FUND: 2600-436-460433; 460435 EXPENDITURE DETAIL 44 DEVELOPER TREES FUND: 2601-436-460435 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 2601 DEVELOPER'S TREES BEGINNING CASH 10100 Cash $106,370 $110,191 $110,191 $141,980 10150 Cash - Admin Fees $0 $1,078 $1,078 $2,166 $106,370 $111,269 $111,269 $144,146 REVENUES 346080 Developer charges $17,132 $0 $41,518 $0 5% Admin Fee $1,078 $0 $2,166 $0 Total availabe $18,210 $0 $43,684 $0 EXPENDITURES 3xx Contract Services - Trees $13,311 $110,191 $9,729 $141,980 522 admin fees $0 $1,078 $1,078 $1,256 $13,311 $111,269 $10,807 $143,236 ENDING CASH 10100 Cash $110,191 $0 $141,980 $0 10150 Cash - Admin Fees $1,078 $0 $2,166 $910 $111,269 $0 $144,146 $910 PROJECTED REVENUE AND FUND SUMMARY 45 Page Fund Dept COMMUNITY DEVELOPMENT 46 2880 CD Revolving Loan 227,000$ 47 2881 CD Revolving Loan #2 300,405$ 48-49 2886 CD Miscellaneous 828,135$ 50 2887 Rural Development Revolving Loan 172,074$ 51 2888 Rural Development Revolving Loan 310,025$ 52 2953 EPA Brownfields Assessment Grant 15,484$ 53 2955 EPA Brownfields Revolving Loan 586,495$ 54 2991 Tiger Grant 2,705,046$ 55 2974 Airport Grant 236,712$ 5,381,376$ SPECIAL REVENUE FUNDS COMMUNITY DEVELOPMENT-REVOLVING FUND ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Cash, Operating $224,737 $228,240 $228,240 $264,207 10162 Cash, Reserve for investment (S&C)$36,230 $43,855 $43,855 $38,449 $260,967 $272,095 $272,095 $302,656 REVENUES 345010 Application fees $200 $0 $0 $0 373020 Loan Proceeds/Principal $19,078 $17,461 $25,978 $18,105 373010 Loan Proceeds/-Interest $2,846 $2,762 $2,477 $2,120 371010 Interest Earnings (inc S&C interest)$4,895 $2,400 $3,786 $2,400 Total Revenue $27,019 $22,623 $32,241 $22,625 Total Available $287,986 $294,718 $304,336 $325,281 EXPENDITURES 353 Auditing $1,000 $1,000 $1,000 $1,000 354 Contract Services $700 $1,000 $680 $1,000 810 Redevelopment-Transfer to westside tif $14,191 $225,000 $0 $225,000 Total Expenditures $15,891 $227,000 $1,680 $227,000 ENDING CASH 10100 Cash, Operating $228,240 $8,039 $264,207 $55,786 10162 Cash, Reserve for s & c investment $43,855 $59,679 $38,449 $42,495 Total Cash $272,095 $67,718 $302,656 $98,281 FUND: 2880-480-470210 PROJECTED REVENUE AND FUND SUMMARY PROGRAM DESCRIPTION This is a fund established in 2005 that consolidates "all" of the various loan types the Department has in existence or will be starting. Each type of loan activity has its own line item number and can be easily identified for the audit or monitoring. 46 COMMUNITY DEVELOPMENT-REVOLVING FUND #2 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Cash, Operating $266,508 $302,066 $302,066 $335,732 $266,508 $302,066 $302,066 $335,732 REVENUES 373020 Loan Proceeds/Principal $32,041 $32,041 $32,041 $32,041 371010 Interest Earnings $3,922 $1,600 $2,030 $1,600 Total Revenue $35,963 $33,641 $34,071 $33,641 Total Available $302,471 $335,707 $336,137 $369,373 EXPENDITURES 354 Contract services $405 $405 $405 $405 810 Redevelopment-Transfer to westside tif $0 $275,000 $0 $300,000 Total Expenditures $405 $275,405 $405 $300,405 ENDING CASH 10100 Cash, Operating $302,066 $60,302 $335,732 $68,968 Total Cash $302,066 $60,302 $335,732 $68,968 FUND: 2881-480-470210 PROJECTED REVENUE AND FUND SUMMARY 47 Community Development Projects amended ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: $264,880 $255,585 $255,585 $41,293 10150 CASH: Old School Redevelopment $68,194 $116,766 $116,766 $646,680 REVENUES 371010 Interest/Misc.$4,699 $100 $1,993 $2,000 373010 Interest from Old School Lot sale $5,376 $14,820 $14,166 $25,000 Old School SID lot sale $87,900 $0 $672,500 $175,000 Total Revenue $97,975 $14,920 $688,659 $202,000 Total Available $431,049 $387,271 $1,061,010 $889,972 M & O $12,994 $6,716 $8,367 $0 M & O from Old School $0 $10,017 $8,367 $0 Redevelopment/Grants/Transfers $45,704 $205,085 $207,919 $41,293 Old School debt transfer (TRAIL) / redev $0 $151,220 $148,386 $786,842 Total Expenditures $58,698 $373,038 $373,038 $828,135 10100 CASH: $255,585 $43,784 $41,293 $0 10150 CASH: Old School Redevelopment $116,766 $185,551 $646,680 $0 ENDING CASH FUND: 2886-480-470210 EXPENDITURES PROJECTED REVENUE AND FUND SUMMARY 48 Community Development Projects amended ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Materials and Services: 353 Auditing $1,000 $1,000 $1,000 $0 373 Dues & Training $90 $0 $0 $0 379 Meetings $164 $0 $0 $0 522 Administrative Transfers $2,000 $2,000 $500 $0 528 Information Tech. Transfers $9,094 $15,233 $15,233 $0 532 Office Rent new bldg $646 $646 $0 $0 Total Materials & Services $12,994 $18,879 $16,733 $0 Redevelopment: 790 Redevelopment Activity $1,000 $5,000 $2,834 $0 795 Old School Taxes / other $44,704 $78,386 $78,386 $0 815 Transfer to WS TIF (trail) from Old School funds (General fund)$0 $65,688 $70,000 $786,842 810 Transfer to WS TIF $0 $205,085 $205,085 $41,293 Total Redevelopment $45,704 $354,159 $356,305 $828,135 GRAND TOTALS $58,698 $373,038 $373,038 $828,135 FUND: 2886-480-470210 EXPENDITURE DETAIL 49 RURAL DEVELOPMENT LOAN REVOLVING #61-01 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: operating $405,577 $161,948 $161,948 $191,616 10140 CASH: loan loss reserve $6,843 $19,700 $19,700 $17,232 Total Cash $412,420 $181,648 $181,648 $208,848 REVENUES 373010 Loan Interest $4,441 $8,653 $8,292 $7,728 371010 Other Interest $1,620 $1,080 $260 $1,000 373030 Principal $35,713 $38,248 $41,450 $33,497 Total Revenue $41,774 $47,981 $50,002 $42,225 Amount Available $454,194 $229,629 $231,650 $251,073 EXPENDITURES Redevelopment Activity $250,000 $150,000 $728 $150,000 Principal (Loan 61-01)$18,826 $19,014 $19,014 $19,204 Interest (Loan 61-01)$3,248 $3,060 $3,060 $2,870 Contract Service (Loan Software)$472 $0 $0 $0 Total Expenditure $272,546 $172,074 $22,802 $172,074 ENDING CASH 10100 CASH: operating $161,948 $37,855 $191,616 $61,767 10140 CASH: loan loss reserve (6% o/s loans principal)$19,700 $19,700 $17,232 $17,232 $181,648 $57,555 $208,848 $78,999 FUND: 2887-480-470210 PROJECTED REVENUE AND FUND SUMMARY PROGRAM DESCRIPTION The purpose of the Revolving Loan Fund (RLF) is to provide gap financing or business retention, expansion or start-up with the focus on job creation. Funding Sources for the RLF come from possible CDBG Economic Development Grants, TIF, Rural Development Intermediary relending Program (IRP) funds and the Community Development Revolving Loan Fund. The department was successful in writing a Rural Development (RD) grant application for $520,000 from the RD Intermediary Relending Program (IRP) on 10/12/04. 50 RURAL DEVELOPMENT LOAN REVOLVING #61-03 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: operating $339,061 $330,081 $330,081 $320,097 10140 CASH: loan loss reserve $0 $0 $0 $0 Total Cash $339,061 $330,081 $330,081 $320,097 REVENUES 371010 Other Interest $1,450 $900 $446 $500 Total Revenue $1,450 $900 $446 $500 Amount Available $340,511 $330,981 $330,527 $320,597 480-470210 EXPENDITURES 354 Contract Services-Loan Software $405 $500 $405 $500 610 Principal Repayment to IRP 61-03 $8,384 $8,468 $8,468 $8,553 620 Interest Repayment to IRP 61-03 $1,641 $1,557 $1,557 $1,472 750 Redevelopment Activity $0 $299,500 $0 $299,500 Total Expenditures $10,430 $310,025 $10,430 $310,025 ENDING CASH 10100 CASH: operating $330,081 $20,956 $320,097 $10,572 10140 CASH: loan loss reserve (6% of o/s prin of loans)$0 $0 $0 $0 $330,081 $20,956 $320,097 $10,572 FUND: 2888-480-470210 PROJECTED REVENUE AND FUND SUMMARY PROGRAM DESCRIPTION The purpose of the Revolving Loan Fund (RLF) is to provide gap financing or business retention, expansion or start-up with the focus on job creation. Funding sources for the RLF come from possible CDBG Economic Development Grants, TIF, Rural Development Intermediary relending Program (IRP) funds and the Community Development Revolving Loan Fund. The department was successful in writing a Rural Development (RD) grant application on 11/27/06 from the RD Intermediary Relending Program (IRP) of which $257,500 was used. 51 EPA BROWNFIELDS ASSESSMENT GRANT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Cash $120 $0 $0 $0 REVENUE 331090 EPA FUNDING $400,000 $110,108 $116,372 $100,888 $15,484 Total Revenue $110,108 $116,372 $100,888 $15,484 Total Available $110,228 $116,372 $100,888 $15,484 EXPENDITURES 470210-354 Cont. Serv - Petroleum $76,231 $109,561 $100,888 $10,102 470210-373 Travel-Petroleum $314 $1,429 $0 470215-354 Cont Serv - Hazardous $33,683 $0 $0 $0 470215-373 Travel-Hazardous $0 $5,382 $0 $5,382 Total Expenditure $110,228 $116,372 $100,888 $15,484 ENDING CASH Cash $0 $0 $0 $0 FUND: 2953-480-470210/470215 PROGRAM DESCRIPTION PROJECTED REVENUE AND FUND SUMMARY The City has been awarded $400,000 for Brownfields Revitalization Project funds to be used for Phase 1 and Phase II Environmental Assessments. 52 $0 EPA BROWNFIELDS REVOLVING LOAN FUND ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Cash $100,500 $100,500 $100,500 $100,500 REVENUE 331090 EPA Funding $929 $485,995 $0 $485,995 Loan Principal and Interest Total Revenue $929 $485,995 $0 $485,995 Total Available $101,429 $586,495 $100,500 $586,495 EXPENDITURES 470210 PETROLEUM 229 Supplies $929 $218,322 $0 $218,322 725 Revolved Funds $0 $100,500 $0 $100,500 470215 HAZARDOUS SUBSTANCES 229 Supplies $0 $267,673 $0 $267,673 $929 $586,495 $0 $586,495 ENDING CASH Cash $100,500 $0 $100,500 $0 FUND: 2955-480-470210 PROJECTED REVENUE AND FUND SUMMARY PROGRAM DESCRIPTION The City has been awarded $1,000,000 for a Brownfields Revolving Loan Program accepted 6/20/11. 53 2991 TIGER GRANT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH CASH: operating $0 $0 $0 $0 REVENUES 331055 Tiger Grant $10,000,000 $0 $3,803,909 $1,098,863 $2,705,046 Total Available $0 $3,803,909 $1,098,863 $2,705,046 EXPENDITURES 790 Redevelopment - trail (grant)$0 $3,803,909 $1,098,863 $2,705,046 Total Expenditures $0 $3,803,909 $1,098,863 $2,705,046 CASH: operating $0 $0 $0 $0 The City of Kalispell was awarded a $10 million Transportation Income Generating Economic Recovery (TIGER) grant from U.S. Department of Transportation for the Kalispell Core and Rail Redevelopment Project. The project begins with the construction of a rail park at a reclaimed gravel pit, then relocating rail served businesses to the rail park and converting the old rail line through Kalispell into a bike and pedestrian trail and opening up a number of north and south connection streets that are currently blocked by the rail line. FUND: 2991-480-470245 ENDING CASH PROJECTED REVENUE AND FUND SUMMARY PROGRAM DESCRIPTION 54 AIRPORT MDOT GRANT BUDGET ACTUAL BUDGET FY20/21 FY20/21 FY21/22 BEGINNING CASH CASH: 010100 $0 $0 $0 REVENUES Grant : 334020 MDT Aeronautics Division Grant($236,712)$236,712 $0 $236,712 EXPENDITURES 934 Capital Improvements - lights/fencing $236,712 $0 $236,712 ENDING CASH CASH: 010100 $0 $0 $0 The Montana Aeronautics Board approved the City of Kalispell (Kalispell Airport Association) request for funding to support upgrades to the Airport runway lighting and security (fencing). Aeronautic Division (MDT) grants are eligible to provide funding for up to 100% of the airport's share of non-federally funded projects. These grants are funded primarily by a $0.045 tax on general aviation fuel. There are no required matching funds, and the project will be managed by the Kalispell Airport Association. 2974-430-430310-xxx PROJECTED REVENUE AND FUND SUMMARY 55 Page Fund Dept TIFS & OTHER 56 2180 Downtown TIF 30,000$ 57-59 2185 Airport TIF 240,459$ 60-62 2188 Westside TIF 4,517,503$ 63 2310 Old School Tech TIF 68,162$ 64 2311 Old School Industrial TIF 8,000$ 65 2312 Glacier Rail Park TEDD 238,460$ 66 2372 Health 1,211,000$ 6,313,584$ SPECIAL REVENUE FUNDS DOWNTOWN TAX INCREMENT DISTRICT ACTUAL BUDGET FY20/21 FY21/22 BEGINNING CASH 10100 Cash $0 $26,300 Total Beginning Cash $0 $26,300 REVENUES 311100 Real Estate Taxes $26,203 $30,000 371010 Investment Revenue $41 $50 312000 Penalty & Interest $56 $0 Total Revenue $26,300 $30,050 Total Available $26,300 $56,350 EXPENDITURES 840 Redevelopment activity $0 $30,000 Total Expenditures $0 $30,000 ENDING CASH Cash Carry Over $26,300 $26,350 FUND: 2180 PROJECTED REVENUE AND FUND SUMMARY PROGRAM DESCRIPTION Bonds sold in September 2005 required that all taxes be deposited in the debt service fund. The same will be true of any additional bonds sold for the redevelopment of the airport. Once debt service obligations are met, funds remaining can be transferred to this fund for use with other approved projects. 56 AIRPORT TIF FUND #2185 Airport tif bonds were satisfied and this tif will sunset at the close of fiscal year 2021. Recently, funds have been used for Airport Road, sidewalk, and other improvements. The funds remaining will be distributed to the other Flathead County taxing entities. 0 500 1000 1500 2000 2500 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 e s t . 1s t Q T 2 0 2 2 e s t . 2n d Q T 2 0 2 2 e s t . 3r d Q T 2 0 2 2 e s t . 4t h Q T 2 0 2 2 e s t . AIRPORT TIF QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. 57 - AIRPORT TAX INCREMENT DISTRICT "B" ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Cash $2,608,196 $2,202,118 $2,202,118 $240,459 Total Beginning Cash $2,608,196 $2,202,118 $2,202,118 $240,459 REVENUES 335230 State Entitlement $42,671 $0 $0 $0 371010 Investment Revenue $30,750 $0 $8,694 $0 383001 Transfer from Debt Service $639,540 $117,959 $118,856 $0 Total Revenue $712,961 $117,959 $127,550 $0 Total Available $3,321,157 $2,320,077 $2,329,668 $240,459 EXPENDITURES Personal Services $27,934 $0 $0 $0 M & O and Redevelopment-TIF Distribution $1,091,105 $2,089,209 $2,089,209 $240,459 Total Expenditures $1,119,039 $2,089,209 $2,089,209 $240,459 ENDING CASH Cash Carry Over $2,202,118 $230,868 $240,459 $0 FUND: 2185-000-430300/470240/460430 PROGRAM DESCRIPTION PROJECTED REVENUE AND FUND SUMMARY Bonds sold in September 2005 required that all taxes be deposited in the debt service fund. The same will be true of any additional bonds sold for the redevelopment of the airport. Once debt service obligations are met, funds remaining can be transferred to this fund for use with other approved projects. 58 AIRPORT TAX INCREMENT DISTRICT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 480 470240 Personal Services: FTE's 0.35 0.35 0.00 0.00 110 Salaries $21,181 $0 $0 $0 153 Health $4,998 $0 $0 $0 155 Retirement $1,707 $0 $0 $0 Subtotal $27,886 $0 $0 $0 345 Telephone & Communication $48 $0 $0 $0 Subtotal $48 $0 $0 $0 000 430300 Airport 353 Auditing $1,600 $0 $0 $0 522 Administrative transfer $13,584 $0 $0 $0 840 Redevelopment/Distribution $1,075,921 $2,320,077 $2,089,209 $240,459 Subtotal $1,091,105 $2,320,077 $2,089,209 $240,459 Total $1,119,039 $2,320,077 $2,089,209 $240,459 FUND: 2185-000-430300/470240/460430 EXPENDITURE DETAIL 59 WEST SIDE TIF FUND #2188 The west side tif revenue is from tax levies (general and permissive health) and other intergovernmental revenues (entitlement share, etc.) thru a transfer from the west side tif debt service fund. Only debt service fund revenues in excess of one year principal and interest expense may be transfered to the special revenue fund. West side tif bonds mature in fiscal year 2037, and an annual debt service of about $380,000. The transfered funding is then used for improvements in the tif district. Funds are only expended to the extent they are available. Fiscal year 2022 funding from other sources will be used to continue construction of the Parkline Trail. -500 0 500 1000 1500 2000 2500 3000 3500 4000 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 1s t Q T 2 0 2 2 2n d Q T 2 0 2 2 3r d Q T 2 0 2 2 4t h Q T 2 0 2 2 WEST SIDE TIF QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. 60 - WESTSIDE TAX INCREMENT DISTRICT "C" FUND: 2188 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Operating $19,471 $626,389 $626,389 $1,189,528 Total Cash $19,471 $626,389 $626,389 $1,189,528 REVENUES 311100 Real Estate Taxes $0 $0 $3,157 $0 311200 Personal Property Taxes $0 $0 $0 $0 312000 Penalty & Interest $0 $0 $202 $0 335230 NW Drywall-Principal/interest $11,092 $33,000 $33,276 $33,276 365010 Misc. Rev $220,924 $0 $10,000 $0 371010 Investment Earnings $2,641 $0 $2,762 $2,300 38****Transfer from 2880 CD $0 $0 $0 $225,000 38****Transfer from 2881 CD $0 $0 $0 $300,000 38****Transfer from 2312 Rail Park TEDD $0 $0 $0 $140,000 38****Transfer from 2886 - Old School lot sales $0 $0 $0 $828,135 381060 Transfer-from General Fund $1,700,000 $1,246,000 $1,246,000 $900,000 383001 Transfer from 3188 $250,000 $205,085 $205,085 $900,000 Total Revenue $2,184,657 $1,484,085 $1,500,482 $3,328,711 Total Available $2,204,128 $2,110,474 $2,126,871 $4,518,239 EXPENDITURES Personal Services $57,815 $62,847 $61,953 $70,756 M & O - Distribution or Redevelopment $7,867 $3,819 $3,819 $3,612 Redevelopment $1,183,698 $0 $0 $0 Tiger Activity $328,359 $2,043,808 $871,571 $4,443,135 Total Expenditures $1,577,739 $2,110,474 $937,343 $4,517,503 ENDING CASH Operating $626,389 $0 $1,189,528 $736 PROJECTED REVENUE AND FUND SUMMARY PROGRAM DESCRIPTION 61 WESTSIDE TAX INCREMENT DISTRICT ACTUAL BUDGET ACTUAL BUDGET COMMUNITY DEVELOPMENT FY19/20 FY20/21 FY20/21 FY21/22 Personal Services FTE'S 0.65 0.65 0.65 0.65 480-470230 110 Salaries-Admin $45,263 $48,475 $47,659 $55,708 153 Health $8,906 $10,526 $10,416 $10,556 155 Retirement $3,646 $3,846 $3,878 $4,493 Subtotal $57,815 $62,847 $61,953 $70,756 353 Audit $3,000 $1,500 $1,500 $1,500 356 Telephone $192 $192 $192 $192 842 Transfer to debt service Fund 3188 $0 $0 $0 $0 522 Administrative Transfer $4,675 $2,127 $2,127 $1,920 Subtotal $7,867 $3,819 $3,819 $3,612 470440 Tiger Grant Activity 930 Tiger Grant Redevelopment-City Trail Match $290,375 $2,043,808 $871,571 $4,443,135 935 Tiger Grant Redevelopment-Rail Park Match $37,984 $0 $0 $0 720 Rail Park/Trail Redevelopment $1,183,698 $0 $0 $0 Total $1,577,739 $2,110,474 $937,343 $4,517,503 FUND: 2188 EXPENDITURE DETAIL 62 2310 OLD SCHOOL STATION TIF-TECHNOLOGY "G" ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Operating Cash -Redevelopment $1,401 $43,719 $43,719 $17,193 REVENUES 311110 Real Estate Property Taxes $54,025 $53,000 $54,385 $53,000 311200 Personal Property Taxes $3,890 $4,000 $4,026 $12,000 335230 HB124 Entitlement $3,057 $3,056 $3,057 $3,056 371010 Investment Earnings $280 $168 $211 $150 Total Revenue $61,252 $60,224 $61,679 $68,206 Total Available $62,653 $103,943 $105,398 $85,399 EXPENDITURES 35x SID Reimbursements $18,934 $18,500 $18,205 $18,162 820 Operating Transfer-Debt Service $0 $70,000 $70,000 $50,000 Total Expenditures $18,934 $88,500 $88,205 $68,162 ENDING CASH 10100 Operating Cash -Redevelopment $43,719 $15,443 $17,193 $17,237 FUND: 2310-480-470210 PROGRAM DESCRIPTION The Technology TIF was created to enable the development of the Tech Park by using the taxes paid by the property owners to pay down the infrastructure SID debt. Additionally the tax revenue generated can be used for other redevelopment activities as provided by Montana law and the developer agreement. City Council, in July 2011, approved an agreement with Glacier Investment Properties, owner of Lot 7, to reimburse the SID costs from their increment. This is a similar agreement as we have with Fed-Ex. PROJECTED REVENUE AND FUND SUMMARY 63 2311 OLD SCHOOL STATION TIF-INDUSTRIAL "H" ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Cash Operating-Redevelopment $687 $3,838 $3,838 $7,545 REVENUES 311100 Real Estate Taxes $3,130 $3,130 $8,236 $4,250 312000 Penalty & Interest $0 $0 $436 $100 371010 Investment interest $21 $12 $35 $30 Total Revenue $3,151 $3,142 $8,707 $4,380 Total Available $3,838 $6,980 $12,545 $11,925 EXPENDITURES 820 Operating Transfer-Debt Service $0 $5,000 $5,000 $8,000 Total Expenditures $0 $5,000 $5,000 $8,000 ENDING CASH 10100 Operating Cash -Redevelopment $3,838 $1,980 $7,545 $3,925 PROGRAM DESCRIPTION FUND: 2311-480-470210 PROJECTED REVENUE AND FUND SUMMARY The Industrial TIF was created to enable the development of the Tech Park by using the taxes paid by the property owners to pay down the infrastructure SID debt. Additionally the tax revenue generated can be used for other redevelopment activities as provided by Montana Law and the developer agreement. 64 2312 GLACIER RAIL PARK TEDD ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Operating Cash -Redevelopment $554 $561 $561 $84,307 REVENUES 311110 Real Estate Property Taxes $0 $185,000 $202,570 $200,000 311200 Personal Property Taxes $0 $2,500 $0 $0 315000 Penalty & Interest $0 $0 $312 $0 371010 Investment Earnings $7 $100 $171 $100 Total Revenue $7 $187,600 $203,053 $200,100 Total Available $561 $188,161 $203,614 $284,407 EXPENDITURES 110 Salaries & Wages FTE .35 $0 $22,868 $22,585 $26,594 153 Health Insurance $0 $6,224 $6,150 $6,234 155 Retirement $0 $1,808 $1,840 $2,164 345 Telephone $0 $48 $48 $48 353 Audit $0 $1,500 $1,500 $1,500 522 Administrative Transfer $0 $2,128 $2,127 $1,920 790 West side Tif reimb.$0 $90,000 $85,057 $140,000 795 Redevelopment/FCEDA reimb.$0 $0 $0 $60,000 Total Expenditures $0 $124,576 $119,307 $238,460 ENDING CASH 10100 Operating Cash -Redevelopment $561 $63,585 $84,307 $45,947 FUND: 2312-480-470210 PROGRAM DESCRIPTION Ordinance No. 1770, adopted by the Kalispell City Council on May 2, 2016, adopted the Glacier Rail Park Development Plan and established a targeted economic development district (TEDD) within the Glacier Rail Park Development Plan area. The purpose of the TEDD is to develop necessary infrastructure as needed and to encourage the location and development of value-adding industries within the Glacier Rail Park boundaries. The cost of which may be paid by the TEDD. PROJECTED REVENUE AND FUND SUMMARY 65 HEALTH-permissive levy REVENUE PROJECTION 21.3 20.0 20.0 19.5 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Cash on Hand 121,693$ 121,644$ 121,644$ 158,186$ REVENUE 311100 Real Estate taxes 966,549$ 1,020,000$ 1,052,663$ 1,050,000$ 311200 Personal Property taxes 27,930$ 30,000$ 25,255$ 26,000$ 312000 Penalty & Interest 1,612$ 1,500$ 2,139$ 1,500$ 335230 Entitlement 23,860$ 23,859$ 24,485$ 24,486$ Total Revenue 1,019,951$ 1,075,359$ 1,104,542$ 1,101,986$ Total Available 1,141,644$ 1,197,003$ 1,226,186$ 1,260,172$ EXPENDITURES 521000-810 Health Insurance -transfer to General Fund 925,000$ 970,000$ 970,000$ 1,100,000$ 521000-810 Health Insurance -transfer to PARKS 95,000$ 98,000$ 98,000$ 111,000$ 1,020,000$ 1,068,000$ 1,068,000$ 1,211,000$ ENDING CASH Cash Carry over 121,644$ 129,003$ 158,186$ 49,172$ FUND: 2372-400-521000-810 PROGRAM DESCRIPTION The State legislature restructured the method for calculating the amount to be levied with the permissive health levy. The calculation sets year 2000 as a base year and calculates the average increase per governmental employee times the number of employees. Since it is an average amount it is not necessary to adjust for single, married, 2 party, etc. The calculation takes into account the number of employees. This budget is used to track the revenue from the permissive mill levy which provides funding for health insurance premium increases. Health insurance premiums are budgeted in the General Fund by department. The revenue generated from the permissive levy is used to make an operating transfer to the General Fund and Parks Fund. 66 Page Fund 1 various Debt Service Funds 1,868,620$ 2 4170 Impound/Storage Facility 250,000$ 3 4290 Sidewalk & Curb Construction 25,000$ 4 4393 American Recovery Act 5,947,638$ 6,222,638$ DEBT SERVICE FUNDS CAPITAL PROJECT FUNDS Total Capital Project Funds PROGRAM OF SERVICES DEBT SERVICE FUNDS CASH REVENUE EXP.CASH RATE FUND 7/1/2021 ANTICIPATED PROJECTION 6/30/2022 1.59%2012 G. O. BOND $4,145,000 10 yr $52,504 $183,467 $234,950 $1,021 3%-4% V 2018 WESTSIDE TIF (Fund 3188) $4,960,000 19 yr $963,227 $1,163,478 $1,268,775 $857,930 Bond Totals $1,015,731 $1,346,945 $1,503,725 $858,951 3.25%2013 S&C $17,472 $251 $2,253 $2,504 $0 3.25%2014 S&C $ 7,845 $95 $1,000 $1,045 $50 3.50%2015 S&C $9,272 $197 $1,298 $1,281 $214 3.75%2016 S&C $9,792 $184 $1,432 $1,408 $208 4.50%2017 S&C $ 4,288 $105 $670 $657 $118 5.50%2018 S&C $ 7,145 $87 $1,215 $1,188 $114 4.75%2019 S&C $ 15,824 $134 $2,705 $2,636 $203 4.75%2020 S&C $ 4,046 $0 $733 $703 $30 S& C Totals $1,053 $11,306 $11,422 $937 3500 DEBT SERVICE REVOLVING FUND $76,826 $1,000 $0 $77,826 5.27%2006 SID 344 - Old School Station $4,520,000 20 yr $66,248 $288,000 $333,633 $20,615 SID 344 - 3500 BOND RESERVE $96,000 $0 $0 $96,000 3.50%2013 SID 345 - The "Willows" $ 228,000 15 yr $24,675 $20,000 $19,840 $24,835 SID Totals $263,749 $309,000 $353,473 $219,276 Total $1,280,533 $1,667,251 $1,868,620 $1,079,164 For a comprehensive list of the City of Kalispell debt, see page 14 of the Exhibits section. 1 IMPOUND/STORAGE FACILITY BUDGET ACTUAL BUDGET FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: operating $0 $0 $0 REVENUES 381050 Revenue - Board of Investment Loan $178,520 $0 $250,000 Total $178,520 $0 $250,000 Total Available $178,520 $0 $250,000 EXPENDITURES 400-411230 925 Capital Outlay - Impound/storage facility $178,520 $0 $250,000 $178,520 $0 $250,000 CASH: operating $0 $0 $0 Construction of a new facility for the City of Kalispell Police Department. Funding for construction split with impact fees ($100,000). Debt Service on this new facility will be paid by Police Impact Fees - fund 2399, and supplemented, if necessary by General Fund rent savings. Annual debt service will be approximately $15,000. General Fund rent savings (KPD) - $8,500. State Board of Investments loan at 1.65% annually for 15 years, interest rate adjusted annually. 4170-413-420140 PROJECTED REVENUE/EXPENDITURE AND FUND SUMMARY ENDING CASH INTENDED OUTCOMES FROM BUDGET EXPENDITURES: 2 PURPOSE OF THIS FUND: GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: This program is a means of encouraging the replacement of deteriorating sidewalks in order to maintain a safe pedestrian network. The FY22 budget represents a plan to continue the 50/50 curb and sidewalk program to encourage the replacement of deteriorating curbing and sidewalks to create a more aesthetically pleasing and functional pedestrian community. SIDEWALK & CURB CONSTRUCTION ACCOUNT # 4290-410 1. Provide the means for residents to participate in a cost sharing program for sidewalk improvements. 2. Provide the City and its residents access to competitive bids for sidewalk replacement. SIDEWALK & CURB CONSTRUCTION ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Cash:$0 $0 $0 $0 REVENUES 381004 Proceeds S & C Warrants $15,706 $25,000 $6,000 $25,000 Total Revenue $15,706 $25,000 $6,000 $25,000 Total Available $15,706 $25,000 $6,000 $25,000 937 Sidewalk Construction Costs $15,706 $25,000 $6,000 $25,000 10100 Cash:$0 $0 $0 $0 FUND: 4290-410-430234-937 EXPENDITURES ENDING CASH PROJECTED REVENUE AND FUND SUMMARY 3 AMERICAN RESCUE PLAN - INFRASTRUCTURE CONST. BUDGET FY21/22 BEGINNING CASH 10100 Cash, Capital Project $0 REVENUE 331000 American Recovery Act $2,973,819 334000 St of Mt match $2,973,819 Total Revenue $5,947,638 Total Available $5,947,638 EXPENDITURES 9xx Water/Sewer infrastructure REC ACT projects $2,973,819 9xx Water/Sewer infrastructure projects from match $2,973,819 Total Capital $5,947,638 Total Expenses $5,947,638 ENDING CASH 10100 Debt Service Cash $0 FUND: 4393-4xx-430xxx- PROJECTED REVENUE AND FUND SUMMARY PROGRAM DESCRIPTION The American Rescue Plan Act of 2021 included $19.5 billion of aide for cities and counties with populations under 50,000. This emergency legislative package was to provide the resources needed to address the ongoing COVID-19 public health crisis and spur a strong economic recovery. 4 D Page Fund Dept 1-8 5210 Water 17,281,069$ 9-10 5211 Water System Impact Fees 1,442,406$ 11-18 5310 454 Sewer Operations & Billing 7,035,490$ 19-23 5310 455 Waste Water Treatment Plant $ 14,533,337 24-25 5311 Sewer System Impact Fees 2,939,962$ 26-31 5349 Storm Sewer 6,349,908$ 32-33 5348 Storm Sewer System Impact Fee 1,677,829$ 34-37 5510 Solid Waste 1,590,422$ Total $ 52,850,423 ENTERPRISE FUNDS PURPOSE OF THIS DEPARTMENT: Why does this department exist DEPARTMENT PERSONNEL: (15.75 FTE) .20 Public Works Director 1 Water Meter Maintenance Supervisor .25 City Engineer 1 Water Meter Maintenance Technician .15 Budget Resource Manager .50 Meter Reader .50 Construction Inspector/Manager 1 Water Production/Maintenance Supervisor .20 Administrative Coordinator 7 Water Production/Maintenance Operators .80 Engineer II 1.25 Utility Billing Clerk .05 Road and Fleet Superintendent .25 Finance Director .20 Administrative Assistant .15 City Accountant .10 General Laborer .05 Assessment Coordinator .60 Utility Management Superintendent .25 Accounts Payable Clerk .25 Engineering Tech/GIS/IT Support GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: emergencies. 4. Replace old, deteriorated, water mains to promote safe drinking water and fiscal efficiencies for the water system customers. WATER FUND #5210 To provide safe, potable and palatable water for the needs of the domestic, commercial and industrial consumers. The FY22 budget supports growth in the community with a new tank and well. Expenditures allows for an analysis to upgrade Kalispell's oldest water source - Noffsinger. Budget expenditures include funding for the construction of new well(s) and reservoir to serve new demand in North Kalispell, and conversion to a cellular metering system with a public portal, providing customers with direct access to daily water consumption and the ability to manage water usage and set up leak alerts. 1. To operate the distribution and production facilities to meet Public Drinking Water Standards. 2. Provide drinking water that is safe to drink and palatable. 3. Maintain the system to achieve adequate pressure, minimize leaks, and provide flows for fire WATER FUND FUND #5210 The water fund receives almost all of its revenue from charges for services. The water fund should have a minimum operating cash carry forward of one-twelfth of annual operating expenses. Beginning operating cash carryover was 271% for fiscal year 2021, is 138% for fiscal year 2022, and is estimated to begin fiscal year 2023 at 90%-100% of estimated operating expenses. 0 2000 4000 6000 8000 10000 12000 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 1s t Q T 2 0 2 2 2n d Q T 2 0 2 2 3r d Q T 2 0 2 2 4t h Q T 2 0 2 2 WATER QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. 1 - WATER FUND (Operations & Billing) FUND: 5210-447-430550 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Operating Cash $8,225,697 $9,297,887 $9,297,887 $10,203,818 10104 Equipment Replacement Cash $0 $0 $0 $120,000 10125 Meter Replacement Cash $539,938 $544,758 $544,758 $640,515 10127 Capital & Emergency Reserve-Target $400,000 $400,000 $400,000 $400,000 $400,000 10130 Bond Reserves (restricted cash)$420,470 $524,854 $524,854 $200,000 $9,586,105 $10,767,499 $10,767,499 $11,564,333 REVENUES 343210 Metered Water Sales (billed) (10100)$3,036,180 $3,199,443 $3,477,521 $3,730,000 for Equipment Replacement $0 $120,000 $120,000 $120,000 343230 Meter Replacement Fee (10125)$105,404 $136,000 $141,612 $150,000 383010 Impact Fee Admin - Transfer from impact fee fund (10100) $25,000 $17,500 $17,500 $24,000 383015 Debt service transfer from impact fees $309,058 $200,000 $200,000 $250,000 343260 Misc.-Tower Lease/Installation/Reconnect/Tag fees (10100)$126,836 $126,500 $169,283 $126,500 371010 Interest Earnings (10100)$148,279 $78,000 $74,190 $55,000 Bonded Debt - 4 Mi Transmission $2,512,756 $655,000 $21,892 $0 Bonded Debt - 1 MG Storage Tank & Well $0 $8,700,000 $0 $9,000,000 Total Revenue $6,263,513 $13,232,443 $4,221,998 $13,455,500 Total Available $15,849,618 $23,999,942 $14,989,497 $25,019,833 EXPENSES EXPENSES FROM RATES $2,893,865 $5,014,490 $3,379,309 $7,255,069 Expenses from Meter Cash (10125)$100,584 $250,679 $45,855 $200,000 Bonded Debt - 4 Mi Transmission $2,087,670 $0 $0 $0 Bonded Debt - 1 MG Storage Tank & Well $0 $8,270,000 $0 $8,876,000 Depreciation $840,000 $950,000 $950,000 $950,000 Total All Departments $5,922,119 $14,485,169 $4,375,164 $17,281,069 add back depreciation $840,000 $950,000 $950,000 $950,000 ENDING CASH 10100 Operating Cash $9,297,887 $7,904,840 $10,203,818 $7,261,449 10104 Equipment Replacement Cash $0 $120,000 $120,000 $112,800 10125 Meter Replacement Cash $544,758 $430,079 $640,515 $590,515 10127 Capital & Emergency Reserve-Target $400,000 $400,000 $400,000 $400,000 $400,000 10130 Bond Reserves (restricted cash)$524,854 $1,609,854 $200,000 $324,000 Total cash $10,767,499 $10,464,773 $11,564,333 $8,688,764 PROJECTED REVENUE AND FUND SUMMARY 2 WATER FUND SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: Water Billing $164,443 $170,442 $170,465 $184,492 Water Operations $787,705 $1,046,431 $850,616 $1,149,318 Subtotal $952,148 $1,216,874 $1,021,081 $1,333,810 Maintenance & Operations: Water Billing Services $126,429 $146,706 $142,734 $183,239 Water Operations $667,190 $1,306,008 $719,748 $1,249,516 Subtotal $793,619 $1,452,714 $862,482 $1,432,755 Capital Outlay from Rates: Water Operations $341,932 $2,055,380 $963,418 $4,233,609 Subtotal $341,932 $2,055,380 $963,418 $4,233,609 Debt Service: Water $806,166 $489,522 $532,328 $454,895 Subtotal $806,166 $489,522 $532,328 $454,895 Total $2,893,865 $5,214,490 $3,379,309 $7,455,069 Capital Outlay - Bonded Project $2,087,670 $8,270,000 $0 $8,876,000 Capital Outlay - Meter Replacement funds:(10125)$100,584 $50,679 $45,855 $0 Depreciation (non-cash item)$840,000 $950,000 $950,000 $950,000 Total $5,922,119 $14,485,169 $4,375,164 $17,281,069 EXPENDITURE SUMMARY 3 WATER OPERATIONS FUND: 5210-447-430550 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 13.00 13.00 13.00 13.20 110 Salaries & Wages $604,866 $788,169 $653,740 $863,706 111 Seasonal Salaries $0 $5,000 $0 $5,000 121 Overtime/Call Outs $8,003 $20,000 $5,700 $20,000 153 Health Insurance $128,036 $173,129 $139,774 $193,400 155 Retirement - PERD $46,800 $60,134 $51,402 $67,212 Subtotal $787,705 $1,046,432 $850,616 $1,149,318 Maintenance & Operations: 210 Office Supplies/Equip/Computers/ GIS $14,928 $23,000 $11,879 $23,000 218 Equip. (non-capital)/Safety Equip & Supplies $6,566 $9,000 $5,852 $9,000 226 Chlorine & Chemical $32,493 $39,000 $38,381 $59,000 229 Other Supplies/Janitorial/Consumable Tools $4,141 $4,500 $3,338 $4,500 231 Gas & Oil $21,046 $35,000 $21,536 $35,000 312 Postage & Printing $965 $1,000 $952 $1,000 336 Licenses / Public Water Supply Fee $17,906 $19,500 $17,024 $20,000 341 Electricity $143,017 $160,000 $155,090 $160,000 344 Natural Gas $6,798 $15,500 $8,667 $15,500 345 Communications $10,914 $12,000 $12,440 $13,000 349 Lab Services $14,227 $20,000 $16,496 $20,000 353 Auditing $3,500 $3,500 $3,500 $3,500 354 Contract Services $39,227 $55,000 $29,852 $55,000 355 Noffsinger Transmission Condition Assessment $0 $260,500 $0 $263,000 356 Wtr Rights/Modeling/Reviews $45,253 $205,500 $20,025 $75,000 362 Repair & Maint./Equip Maint/Radios/Equip Rental $3,677 $15,000 $8,594 $15,000 366 Building & Grounds Maintenance $11,148 $35,000 $17,596 $15,000 373 Dues & Training $3,717 $13,000 $1,939 $13,000 388 Medical/Drug Testing $1,043 $700 $393 $700 410 Construction Materials $39,468 $35,000 $38,128 $35,000 422 Hydrants $4,993 $10,000 $8,300 $10,000 423 Materials - Mains $4,292 $14,000 $4,802 $14,000 424 Materials - Service lines $11,917 $12,000 $10,994 $12,000 425 Materials - Wells/Pumps $3,459 $45,000 $30,634 $65,000 con't EXPENSE DETAIL 4 WATER OPERATIONS 5210-447-430550 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Maintenance & Operations Continued: 510 Property & Liability Ins.$33,256 $40,980 $40,980 $34,319 512 Uninsured Loss-Deductible & Goodwill Expenditures $635 $10,000 $4,029 $10,000 521 Central Garage Transfer $27,002 $36,275 $36,275 $47,148 522 Administrative Transfer $122,069 $104,671 $104,670 $120,846 528 Information Tech. Transfer $33,112 $67,382 $67,382 $97,003 532 Office Rent/Lease Pmt (Silverbrook Well)$6,421 $4,000 $0 $4,000 Subtotal $667,190 $1,306,008 $719,748 $1,249,516 490200 610/620 Principal, Interest, Fiscal Fees $806,166 $489,522 $532,328 $454,895 Capital Outlay - Operating funds (rates): 925 Noffsinger Rehab Alternative (carry/new appr.)$0 $520,000 $0 $1,771,916 935 Meter System Replacement (carryover/new appr.)$0 $317,000 $0 $640,500 940 Machinery & Equipment $36,180 $0 $0 $127,200 950 1st Avenue WN $10,804 $30,000 $0 $0 951 SCADA Control System Upgrades (new)$0 $305,000 $317,128 $25,000 953 Shop Complex Pvmnt Restoration $1,666 $10,000 $7,574 $0 954 Design-1MG Elevated Storage Tank & Wells $0 $0 $0 $855,000 958 2nd Ave. W RR from Center to 2nd St W (carry)$0 $442,000 $293,007 $148,993 968 Conrad Drive $189,662 $0 $0 $0 969 Design-Lower Zone Reservoirs Roof Replc $0 $0 $0 $665,000 971 10th Ave W & 2nd St W R&R $103,620 $431,380 $345,709 $0 Subtotal $341,932 $2,055,380 $963,418 $4,233,609 Capital Outlay-Bonded: 939 Four Mile Transmission Main $2,087,670 $0 $0 $0 954 1 MG Elevated Storage Tank & Wells (carry/new)$0 $8,270,000 $0 $8,876,000 Subtotal $2,087,670 $8,270,000 $0 $8,876,000 EXPENSE DETAIL 5 WATER OPERATIONS 5210-447-430550 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 430550 Capital Outlay-Meter Funds (010125): 426 Meters - Replacement $100,584 $50,679 $45,855 $0 Subtotal $100,584 $50,679 $45,855 $0 510400-831 Depreciation Expense $840,000 $950,000 $950,000 $950,000 Total Water Facilities $5,631,247 $14,168,021 $4,061,965 $16,913,338 430560 Water Billing: Personal Services: FTE's 2.5 2.5 2.5 2.55 110 Salaries & Wages $118,299 $121,093 $121,591 $134,700 153 Health Insurance $36,741 $39,753 $39,028 $38,938 155 PERD $9,403 $9,596 $9,846 $10,854 Subtotal $164,443 $170,442 $170,465 $184,492 Maintenance & Operations: 210 Office Supplies/Computers $7,815 $9,000 $6,459 $16,000 353 Auditing $2,000 $2,000 $2,000 $2,000 354 Billing Costs/Grizzly Sec. & Mail Room $42,876 $40,000 $44,554 $45,000 355 Billing Costs/bank & cc fees, CenturyLink $22,165 $27,000 $24,254 $28,000 356 Billing costs/printing, shredding $432 $1,000 $397 $1,000 373 Dues & Training $349 $3,000 $364 $3,000 522 Administrative Transfer $11,259 $11,390 $11,390 $11,681 528 Information Tech. Transfer $33,112 $53,316 $53,316 $76,558 532 Office Rent $6,421 $0 $0 $0 Subtotal $126,429 $146,706 $142,734 $183,239 Total Billing $290,872 $317,148 $313,199 $367,731 Grand Total Water Fund $5,922,119 $14,485,169 $4,375,164 $17,281,069 EXPENSE DETAIL 6 WATER OPERATIONS FUND: 5210-447-430550/560 Line Item Detail: Water Fund 110 Personnel Services - Includes an additional .25 FTE Addition of one full-time Construction Inspector. Salary split between Storm, Water, Sewer, Street. 226 Chlorine & Chemicals - $59,000 $20,000 increase includes funds to replace three Chlorine controllers at our well sites. 355 Noffsinger Transmission and Facility Condition Assessment - Total $263,000 - Carryover $260,500, New Appropriation $2,500 This project was identified by the risk assessment process. Due to the high consequence of failure associated with the Noffsinger Spring transmission mains and Center St. transmission mains, complete a condition assessment on the 16", 18", and 20" CI mains to identify potential main failures and repair prior to failure. Additionally, Noffsinger Facility will be analyzed for operational alternatives due to the aging facility and high risk of failure associated with the production capacity. 356 Consultants - $75,000 $75,000 Water Rights Acquisition, Water Modeling and Construction Reviews. 425 Materials Pumps/Wells - $65,000 $20,000 increase includes funds to replace pump and check valves at Westview Well. Capital Outlay: Operating Funds (Rates) 925 Noffsinger Rehab Alternative - Total $1,771,916 - Carryover $520,000, New Appropriation $1,251,916 This project consists of drilling a new well along with a pump station in the City's lower pressure zone. Design work includes well location, water rights, and permitting (W-RR-14). 935 Meter System Replacement Project - Total 640,500 - Carryover $317,000, New Appropriation $323,500 This project replaces current 18+ year old mobile metering system with a cellular reading system. Cellular metering system provides on demand readings, daily reports (leaks, backflow, etc.) and sends directly to billing office. Provides customers with direct access to daily consumption and ability to manage water usage and set up leak alerts. Meters would be changed over to cellular over a 10 yr period (W-RR-10). 940 Machinery & Equipment - $127,200 $7,200 Scheduled replcmnt of 2005 vehicle used for field inspections. Cost shared Wtr, Swr, Storm, Street, Solid Waste. Total Cost $36,000 $120,000 Scheduled replacement of 2011 backhoe. 951 SCADA System Upgrades/Improvements - $25,000 The SCADA system utilizes complex software to operate, control, and monitor water system facilities. This continued allocations ensures funding for all unforeseen upgrades and maintenance to the SCADA system and supporting equipment (W-O-01). 958 2nd Ave W RR from Center to 2nd St W - Carryover $148,993 This project was identified by the risk assessment process. Due to the high likelihood of failure. The project replaces the 1920 8" CI water main under 2nd Ave W just north of E Center St to 2nd St W in the lower pressure zone (W-RR-06). FY 2022 BUDGET HIGHLIGHTS 7 WATER OPERATIONS FUND: 5210-447-430550/560 Line Item Detail: Water Fund Continued Capital Outlay: Operating Funds (Rates) Cont. 969 Design - Lower Zone Reservoir Roof Replacement - $665,000 This project replaces the existing storage reservoir roofs in Buffalo Hill Reservoirs #1 and #2, serving the lower pressure zone (W-RR-11). Bonded Debt $8,876,000, Rates $855,000 (new appropriation), Impact Fees $294,986 (carry) and $407,000 (new appropriation) 954 1 MG Elevated Storage Tank and Wells - Total $10,432,986 Funds to begin site location, land acquisition, water rights, permitting, and design work to construct a 1 MG elevated water storage tank in northern region of the City's upper pressure zone and to drill new municipal water supply well(s) along with the addition of a 1,800 to 2,000 gpm pump station(s) in the City's upper pressure zone (W-T-01, W-W-01 & W-W-02). Capital Outlay - Impact Fee funds (10120) 930 Contract Main Upsize - Total $405,000 Funds required for small city requested upsizing of private development infrastructure (W-GD-02). 424 Meters - carryover $2,920; new appropriation $58,500 - total $61,420 New Services (W-GD-01) consumption and ability to manage water usage and set up leak alerts. Meters would be changed over to cellular over a 10 yr period (W-RR-10). FY 2022 BUDGET HIGHLIGHTS - con't. 8 WATER SYSTEM IMPACT FEES FUND: 5211 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Beginning Cash 10100 Cash: Admin. Fees $0 $7,136 $7,136 $26,943 10120 Cash: Water Impact Fees $1,202,496 $1,453,680 $1,453,680 $1,553,268 Total Cash $1,202,496 $1,460,816 $1,460,816 $1,580,211 Revenue 343225 Impact fees (less admin)$611,685 $332,500 $708,837 $665,000 343225 5% Admin (to 5210)$32,194 $17,500 $37,307 $35,000 371010 Interest Revenue - Impact fee cash $19,399 $12,000 $9,868 $6,000 Total Revenue $663,278 $362,000 $756,012 $706,000 Total Available $1,865,774 $1,822,816 $2,216,828 $2,286,211 Expenses 900 Capital from Water Impact Fees $70,900 $1,017,000 $419,117 $1,168,406 825 Admin. Fees - Transfer to water $25,000 $17,500 $17,500 $24,000 820 Debt Service Transfer(impact fee portion)$309,058 $200,000 $200,000 $250,000 Total Expenses $404,958 $1,234,500 $636,617 $1,442,406 Ending Cash 10100 Cash: Admin. Fees $7,136 $7,136 $26,943 $37,943 10124 Cash: Water Impact Fees $1,453,680 $581,180 $1,553,268 $805,862 Total Cash $1,460,816 $588,316 $1,580,211 $843,805 PROJECTED REVENUE AND FUND SUMMARY 9 WATER SYSTEM IMPACT FEES ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 447-430555 Capital Outlay - Impact Fee funds (10120) 930 Contract Main Upsize (Impact fee Acct) $0 $515,000 $215,023 $405,000 424 Meters - New Development $45,600 $54,000 $51,080 $61,420 953 Develop Wtr Supply Section 36 Well $25,300 $0 $0 $0 954 Design-1MG Elevated Storage Tank & Wells (carry/new)$0 $448,000 $153,014 $701,986 Total Capital from Impact Fee Funds $70,900 $1,017,000 $419,117 $1,168,406 825 Transfer to 5210 for admin $25,000 $17,500 $17,500 $24,000 820 Transfer to 5210 for debt $309,058 $200,000 $200,000 $250,000 Total Water Impact Fee Funds $404,958 $1,234,500 $636,617 $1,442,406 FUND: 5211 EXPENDITURE DETAIL PROGRAM DESCRIPTION An Impact Fee committee oversees the recommendations for use of these funds. Impact fees can be used for capital purchases and projects related to growth. Amounts budgeted are purchases of items approved on the capital improvement plan. Capital purchases must have a minimum 10 year life. 10 PURPOSE OF THIS DEPARTMENT: WWTP DEPARTMENT PERSONNEL: (8.55 FTE) .20 Public Works Director 1 WWTP Manager .10 City Engineer 1 Assistant WWTP Manager .15 Budget Resource Manager 4 WWTP Operators .10 Administrative Coordinator 2 WWTP Chemists SEWER DEPARTMENT PERSONNEL: (7.50 FTE + 1 Unfunded FTE) .15 Public Works Director .25 Engineering Tech/GIS/IT Support .15 City Engineer 3 Sewer Maintenance Technician .15 Budget Resource Manager .50 Storm/Sewer Maintenance Supervisor .50 Construction Inspector/Manager .05 Assessment Coordinator .20 Administrative Coordinator .50 Meter Reader .40 Engineer II .75 Utility Billing Clerk .20 Administrative Assistant .25 Finance Director .05 Road and Fleet Superintendent .15 Assistant Finance Director .25 Accounts Payable Clerk GOALS OF THIS DEPARTMENT: WWTP regulations. 3. Perform preventative maintenance on sewer conveyance and facilities to ensure optimum system operations. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The sewer operations budget provides for rehabilitation of existing sewer collection infrastructure in the downtown area and inlet piping at the wastewater treatment plant. Expenditures allow for the reconstruction of Lift Station 9 which is the main lift station supporting a large sewer shed in the northeast areas of Kalispell. The budget also supports the scheduled replacement of a service truck used to maintain the collection system. The WWTP budget supports preventative maintenance and replacements for long term sustainability including the final phase construction of the rehabilitation of the secondary digester lids and tank coatings. The budget also supports a bond for the design and construction of a new Equalization Basin. A new basin is necessary since the existing basin is at operation limits for current flows. The budget also allows the continued efforts to maintain permit compliance, aids permit renewal efforts, and evaluation of alternatives for long term adherence to water quality discharge regulations. Additional, the Fermenter will be assessed and rehabbed or replaced depending on the outcome of the structural review. 1. To ensure conveyance of wastewater in the community to the WWTP. SEWER COLLECTION 2. Economically maintain facilities for maximum operational functions and equipment longevity. SEWER DEPARTMENT FUND #5310 3. Maximize secondary use of treatment biosolids. 1. To protect the health of the community by discharging wastewater that meets state and federal 2. Economically maintain facilities to ensure maximum operational functions and equipment longevity. Maintain and operate the wastewater collection and treatment facility to have a minimum impact on the environment and enhance the quality of life for the community. SEWER FUND FUND #5310 The sewer fund receives almost 100% of its revenue from charges for services. The sewer fund should have a minimum operating cash carry forward of one-twelfth of annual operating expenses. Beginning operating cash carryover was 85% for fiscal year 2021, is 73% for fiscal year 2022, and is estimated to begin fiscal year 2023 at 55%-65% of estimated operating expenses. 0 1000 2000 3000 4000 5000 6000 7000 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 1s t Q T 2 0 2 2 2n d Q T 2 0 2 2 3r d Q T 2 0 2 2 4t h Q T 2 0 2 2 SEWER QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. 11 - SEWER - (Operations, Billing & Wastewater Treatment) FUND: 5310 ACTUAL BUDGET ACTUAL BUDGET BEGINNING CASH FY19/20 FY20/21 FY20/21 FY21/22 10100 Operating (includes $400,000 reserve) $4,262,500 $4,982,248 $4,982,247 $6,499,628 10125 WWTP Capital Replacement $681,283 $315,182 $315,182 $425,423 10126 Equip Replacement Cash $0 $0 $0 $134,600 1013x Bond Reserves $1,561,043 $1,371,043 $1,371,043 $884,112 $6,504,826 $6,668,472 $6,668,472 $7,943,763 REVENUES 343310 SEWER SERVICE-billed (10100)$4,511,810 $5,863,963 $5,883,492 $6,652,000 for Equipment Replacement $0 $128,000 $128,000 $128,000 343360 Misc. ; (10100)$3,329 $21,000 $36,098 $5,000 383010 Impact Fee Admin - Transfer from impact fee fund (10100) $50,000 $33,400 $33,400 $100,000 383015 Debt service transfer from impact fees $891,026 $900,000 $900,000 $1,000,000 Sanitary Bonded Debt - WSI (FY19/20/21) L.S. #9 (FY22)$292,475 $2,798,580 $802,396 $2,100,000 WWTP Bonded Debt - EQ Basin/Fermenter $0 $2,520,000 $0 $8,600,000 371010 Interest-operations (10100)$91,044 $58,000 $45,424 $32,000 Interest-WWTP/Capital Replc (10125)$6,095 $2,000 $2,000 $1,000 Total Revenue $5,845,779 $12,324,943 $7,830,810 $18,618,000 Total Available $12,350,605 $18,993,415 $14,499,282 $26,561,763 EXPENSES Expenses from rates $5,118,530 $8,602,718 $5,891,109 $8,887,567 Sanitary equip/wwtp equip. Replacement Funds (10125/10126)$777,196 $634,246 $314,834 $986,260 Capital Outlay/Bonded Debt-WSI (FY20/21) -L.S. #9 (FY22)$203,830 $2,579,648 $775,888 $2,000,000 Capital Outlay/Bonded Debt - EQ Basin & Fermenter WWTP $0 $2,400,000 $0 $8,345,000 Depreciation (non cash expense)$2,245,000 $1,350,000 $1,350,000 $1,350,000 Total Expenses $8,344,556 $15,566,612 $8,331,831 $21,568,827 Add non cash exp to cash (wwtp repl/depr)$2,662,423 $1,750,000 $1,776,312 $1,750,000 ENDING CASH 10100 Operating (includes $400,000 reserve) $4,982,247 $3,383,893 $6,499,628 $5,401,061 10125 WWTP Capital Replacement $315,182 $82,936 $425,423 $12,863 10126 Equip Replacement Cash $0 $0 $134,600 $89,900 1013x Bond Reserves (restricted funds)$1,371,043 $1,709,975 $884,112 $1,239,112 $6,668,472 $5,176,803 $7,943,763 $6,742,936 *Capital & Emergency reserve funded $400,000 - 100% covered from operations 10100 PROJECTED REVENUE AND FUND SUMMARY 12 SEWER FUND SUMMARY FUND: 5310-454-430620-630/455-430640 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: Sewer billing $136,959 $140,744 $141,739 $153,929 Sanitary Sewer $362,805 $418,976 $346,873 $464,348 WWTP & LAB $704,619 $776,578 $736,150 $832,519 Subtotal $1,204,385 $1,336,298 $1,224,762 $1,450,797 Maintenance & Operations: Sewer Billing services $125,248 $145,707 $141,566 $182,088 Sanitary Sewer $392,055 $481,242 $392,547 $493,511 WWTP & Lab $1,113,093 $1,544,796 $1,164,556 $1,600,967 Subtotal $1,630,396 $2,171,745 $1,698,669 $2,276,566 Capital Outlay from rates: Sanitary Sewer Operation $75,952 $1,948,230 $764,363 $2,399,038 WWTP & Lab $12,085 $581,052 $0 $605,552 Subtotal $88,037 $2,529,282 $764,363 $3,004,590 Debt Service: Sanitary Sewer $693,624 $701,441 $691,052 $669,876 WWTP $1,084,666 $1,085,952 $1,085,951 $1,085,738 Subtotal $1,778,290 $1,787,393 $1,777,003 $1,755,614 City/Evergreen Replacement funded from rates:$417,423 $400,000 $426,312 $400,000 Total $5,118,530 $8,224,718 $5,891,109 $8,887,567 Capital Outlay - Other funds: Equipment (10126)$0 $128,000 $0 $172,700 WWTP (10125) Replacement account $777,196 $634,246 $314,834 $813,560 Sanitary/Treatment bonded capital projects $203,830 $5,229,648 $775,888 $10,345,000 Depreciation (non-cash item) Sanitary $820,000 $500,000 $500,000 $500,000 Depreciation (non-cash item) WWTP $1,425,000 $850,000 $850,000 $850,000 Total $8,344,556 $15,566,612 $8,331,831 $21,568,827 EXPENSE SUMMARY 13 SEWER OPERATIONS FUND: 5310-454-430630 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 6.25 6.25 6.25 6.45 110 Salaries & Wages $279,945 $308,061 $265,111 $350,322 121 Overtime $383 $5,500 $15 $5,500 153 Health Insurance $61,030 $81,790 $60,979 $81,304 155 Retirement - PERD $21,447 $23,625 $20,768 $27,223 Subtotal $362,805 $418,976 $346,873 $464,348 Maintenance & Operations: 210 Office Supplies/Equip/ Computer Supplies/GIS $10,471 $13,200 $8,488 $13,450 218 Equipment (Non Capital)/Safety Equip & Supplies $7,058 $13,350 $5,444 $8,350 229 Other Supplies/Janitorial/Consumable Tools $1,463 $2,300 $1,404 $2,300 231 Gas & Oil $8,971 $12,000 $8,802 $12,000 312 Postage, Printing & Advertising $119 $500 $57 $500 341 Electricity $48,445 $57,000 $50,279 $57,000 344 Natural Gas $11,527 $16,500 $13,244 $16,500 345 Telephone & Comm., Alarms $22,023 $26,500 $18,149 $27,500 353 Auditing $3,000 $3,000 $3,000 $3,000 354 Contract Services $34,167 $25,000 $43,616 $35,000 356 Consultants-Modeling $36,249 $15,000 $17,549 $20,000 362 Equipment Maintenance/Buildings & Radios $9,378 $16,875 $9,709 $11,500 373 Dues & Training, Licenses $5,075 $9,250 $977 $9,250 388 Medical Services $576 $500 $1,365 $500 410 Construction Materials $12,186 $10,000 $4,017 $10,000 425 Materials - Pumps/Lift Stations $48,226 $70,000 $34,491 $70,000 510 Property & Liability Ins $39,301 $58,040 $58,040 $18,697 512 $10,000 Uninsured Loss/$15,000 Goodwill Expenditures $3,695 $25,000 $0 $25,000 521 Central Garage Transfer $9,435 $11,404 $11,404 $12,955 522 Administrative Transfer $48,854 $51,291 $51,291 $77,331 528 Information Tech. Transfer $18,921 $44,532 $44,532 $62,678 532 Office Rent $12,915 $0 $6,689 $0 Subtotal $392,055 $481,242 $392,547 $493,511 EXPENSE DETAIL 14 SEWER OPERATIONS FUND: 5310-454-430630 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Capital Outlay: Equipment (10126) 940 Machinery & Equipment $0 $128,000 $0 $172,700 Total Equipment $0 $128,000 $0 $172,700 Capital Outlay: from Rates (10100) 940 Machinery & Equipment $10,633 $117,000 $31,328 $85,672 948 Repair & Replacement of Sewer Main $570 $599,430 $458,336 $0 950 RR & Upsize of line upstream of WWTP (carry/new)$0 $57,800 $0 $62,098 953 Shop Complex Pavement Restoration $1,599 $10,000 $7,574 $0 954 Main Replcmnt - 1st & 2nd Ave EN from Wyoming North $0 $121,000 $0 $1,196,414 956 Lift Station Communication Upgrade $8,641 $0 $0 $0 958 Design-L.S. #3 Improvements (rates & impact fees)$0 $0 $0 $418,510 959 L.S. 5a Removal $0 $335,000 $0 $0 960 Manhole Rehabilitation /Sewer Main Repairs $54,509 $50,000 $29,207 $50,000 961 Main Replcmnt - 6th Alley E-S. of 14th & 13th (carry/new)$0 $263,000 $0 $339,231 962 Sewer Main Slip Lining $0 $395,000 $237,918 $0 Total Capital Outlay $75,952 $1,948,230 $764,363 $2,151,925 430630 Capital Outlay: Bonded 922 L.S. #9 Imprvmnts - Bonded $2,000,000/Rates $247,113 $0 $250,000 $2,887 $2,247,113 957 West Side Interceptor $203,830 $2,579,648 $773,001 $0 $203,830 $2,829,648 $775,888 $2,247,113 Debt Service 490204-6xx Debt Service -Principal, Interest, Fiscal Agent Fees $693,624 $701,441 $691,052 $669,876 510400-831 Depreciation Expense $820,000 $500,000 $500,000 $500,000 Total Sanitary Sewer Operating Budget $2,548,266 $6,629,537 $3,470,723 $6,699,473 EXPENSE DETAIL 15 SEWER OPERATIONS FUND: 5310-454-430630 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 2.0 2.0 2.0 2.05 430620 Sewer Billing 110 Salaries & Wages $100,922 $102,807 $103,790 $116,145 153 Health Insurance $28,040 $29,810 $29,564 $28,566 155 Retirement - PERD $7,997 $8,127 $8,385 $9,219 Subtotal $136,959 $140,744 $141,739 $153,929 Materials and Services: 215 Office Supplies/Computers $7,774 $9,000 $6,289 $16,000 353 Auditing $2,000 $2,000 $2,000 $2,000 354 Billing Costs/Grizzly Sec. & Mail Room $42,876 $40,000 $44,554 $45,000 355 Billing Costs/bank & cc fees, CenturyLink $22,165 $27,000 $24,254 $28,000 356 Billing Costs/printing, shredding $432 $1,000 $397 $1,000 373 Dues & Training $349 $3,000 $364 $3,000 522 Administrative Transfer $10,119 $10,391 $10,392 $10,530 528 Information Tech. Transfer $33,112 $53,316 $53,316 $76,558 532 Office Rent $6,421 $0 $0 $0 Subtotal $125,248 $145,707 $141,566 $182,088 Total Sanitary Sewer Billing Budget $262,207 $286,451 $283,305 $336,017 FY 2022 BUDGET HIGHLIGHTS Line Item Detail: SANITARY SEWER 110 Personnel Services - Includes an additional .25 FTE Addition of one full-time Construction Inspector. Salary split between Storm, Water, Sewer, Street. 373 Dues & Training - $9,250 Proposed technical trainings include, FVCC electrical courses, methods and techniques for grout application in manholes, and sewer camera transporter fundamentals and rebuild course. EXPENSE DETAIL 16 SEWER OPERATIONS FUND: 5310-454-430630 Line Item Detail: SANITARY SEWER Cont. 425 Materials - Pumps/Lift Stations - $70,000 The City maintains 40 sewer lift stations which contain 80 pumps and motors, numerous drives, check valves and controls. Many of our pumps have reached the end of their service life cycle. In addition to routine maintenance, repairs were mostly associated with pump and motor failures, or level transmission and control malfunctions. This budget accommodates 5-6 major pump replacements a year. $20,000 in the line item is for three purchase of three air-powered wet well mixers. Capital Outlay: from Rates (10100) 940 Machinery & Equipment - Total $258,372 - Carryover $213,672, New Appropriation $44,700 $212,500 (Carryover) Sewer Combination Truck (Vac Trk). Cost shared with Storm. Total Cost $425,000 $7,200 Scheduled replcmnt of 2005 vehicle used for field inspections. Cost shared Wtr, Swr, Storm, Street, Solid Waste. Total Cost $36,000 $37,500 Service Truck with Service Body and Crane. Scheduled replcmnt of 2006 Service Truck. Cost shared with Storm. Total Cost $75,000 954 Main Replcmnt-1st and 2nd Ave EN from Wyoming N.-Total $1,196,414 Carryover 121,000, New Appropriation $1,075,414 Replacement of Gravity Sewer with 8" PVC on 1st and 2nd Ave. EN from Wyoming St. heading north (WW-EX-16). 960 Manhole & Sewer Main Rehabilitation & Replacement - $50,000 This project allows for the reconstruction or replacement of sanitary sewer manholes and mains that have deteriorated and are approaching a potential failure. The sewer crews review and record the function of manholes and mains. During this review, crews prioritize the potential projects according to the severity of the deterioration (WW-EX-03). 961 Sewer Main Replc-6th Alley E., South of 14th and 13th - Total $339,231 (Carryover $263,000, New Appropriation $76,231) Replacement of 4" & 6" Sewer with 8" PVC - 6th Alley E - South of 14th to 13th (WW-EX-01) Capital Outlay - Impact Fee Funds (10123) 955 Main & Lift Station Upsize -Total $590,000 Misc. sewer contract main upsize, facility enlargements, or regional lift station. Increased for potential new development projects in North and South Kalispell (WW-G&D-01). FY 2022 BUDGET HIGHLIGHTS 17 SEWER OPERATIONS FUND: 5310-454-430630 Line Item Detail: SANITARY SEWER Capital Outlay - from Rate (10100) and Impact Fee Funds (10123) 950 RR & Upsize of Sewer Main at WWTP - Total $182,640 -Carryover $57,800 & New Appropriation of $4,298 from rates, Carryover $112,200 & New Appropriation of $8,342 from impact fees This project replaces a total of 377 Ln Ft of failing 36" sewer main with a 54" sewer main. The project is split between rates and impact fees for the upsize portion and also split between sewer conveyance and treatment as a portion of the pipe is inside the WWTP (WW-EX-19). 958 Design - Lift Station #3 Improvements - Total $775,019 - $418,510 rates and $356,509 impact fees This project upsizes lift station #3 and the influent pipe entering Lift Station #3 from the existing 8" PVC gravity main to a new 18" PVC gravity main. In addition, a new 12" PVC force main extending from the lift station to the west side of the Highway 93 bypass will connect to a new section of 12" PVC gravity sewer that will then connect to the Westside Interceptor. This project will alleviate capacity issues during peak flows and prevent needing to upsize Trunk Line A within existing developed areas (WW-M-01 & WW-EX-09). Capital Outlay - from Bond and Rates - Total $2,247,113 922 Lift Station #9 Improvements - Carryover $247,113 from rates and $2,000,000 from Bond (New Appropriation) This project is located adjacent to Fairway Boulevard in the Buffalo Hills Golf Course and replaces, relocates and upsizes the existing lift station and pipe entering Lift Station #9 with a 15" size to match the existing pipe size just upstream of the pipe section to be replaced. The existing 253 gpm pumps in the lift station will be upsized to accommodate peak flows in the short-term. Provide additional capacity for 860 gpm flows at full buildout. Lift station improvements entail full lift station replacement (WW-LS-01). FY 2022 BUDGET HIGHLIGHTS - con't. 18 WASTEWATER TREATMENT PLANT FUND: 5310-455-430640 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 6.55 6.55 6.55 6.55 110 Salaries & Wages $427,652 $468,577 $448,688 $509,354 111 Seasonal Salaries $0 $5,000 $0 $5,000 112 Severance $0 $0 $0 $0 121 Overtime $18,462 $22,500 $18,933 $22,500 153 Health Insurance $85,080 $97,675 $88,575 $95,202 155 Retirement - PERD $34,363 $35,640 $36,886 $39,199 Subtotal $565,557 $629,392 $593,082 $671,254 Maintenance & Operations: 210 Office Supplies/Equip/Computers $10,533 $11,500 $10,939 $13,500 218 Safety Equipment & Supply $2,507 $3,000 $2,898 $3,500 225 Alum $23,799 $43,500 $9,491 $35,000 226 Chlorine, Chemicals & Polymer $89,627 $111,000 $110,967 $120,000 229 Other Supplies/Janitorial/Consumable Tools/Equip Rental $6,534 $7,000 $6,930 $7,500 231 Gas & Oil $11,531 $19,000 $9,812 $19,000 312 Postage & Shipping $584 $550 $110 $550 336 Licenses and Fees $14,422 $14,000 $7,588 $16,000 341 Electricity $184,014 $193,000 $188,922 $195,000 342 Water $6,348 $7,500 $3,878 $7,500 344 Natural Gas $32,918 $82,000 $45,726 $82,000 345 Telephone & Alarms $6,238 $12,050 $6,659 $12,050 353 Auditing $2,500 $2,500 $2,500 $2,500 354 Contract Services-Glacier Gold $113,458 $135,000 $119,467 $135,000 355 Other Contract Services / Land Fill $46,668 $49,000 $48,987 $55,500 356 Consultant-Elec Eng/Permit Asst /Site Specific Sampling $142,591 $267,000 $182,432 $289,000 358 Consultant - TMDL,WWTP Permit/Rates/Fermenter Assessmnt $84,002 $145,000 $11,361 $205,000 360 Maintenance Service -Misc.$27,774 $30,000 $27,275 $35,000 366 Building Maintenance $44,106 $51,000 $36,878 $40,000 373 Dues, Training & Training Materials $6,490 $9,500 $1,879 $9,500 388 Medical Services $110 $500 $165 $500 510 Property & Liability Insurance $41,697 $49,256 $49,256 $52,332 521 Central Garage Transfer $19,219 $20,443 $20,443 $18,746 522 Administrative Transfer $122,705 $119,914 $119,915 $120,105 528 Information Tech. Transfer $23,651 $38,083 $38,083 $54,684 Subtotal $1,064,026 $1,421,296 $1,062,561 $1,529,467 EXPENSE DETAIL 19 WASTEWATER TREATMENT PLANT FUND: 5310-455-430640 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 430640 Capital Outlay: Operating Funds 920 T-Was Roof Replc $12,085 $0 $0 $0 921 Design Dome for Secondary Clarifiers (carry/new)$0 $403,000 $0 $419,000 930 Biosolids Alternate Disposal Eng.(rates & impact fees)$0 $178,052 $0 $178,052 940 Boiler/Heat Exchange Overhaul $0 $0 $0 $0 Subtotal $12,085 $581,052 $0 $597,052 430645 WWTP Replacement Funds:Evg (10125) 362 Equipment Maintenance $68,475 $193,000 $157,153 $125,000 921 E. Secondary Clarifier Coating Prj $68,234 $0 $0 $0 922 Design Fermenter Reconstruction $0 $0 $0 $275,000 934 Secondary Digesters Lid Inspections (carryover)$520,308 $41,766 $20,531 $21,235 940 Machinery & Equipment (carryover & new)$120,179 $324,000 $137,150 $280,000 950 RR & Upsize main at WWTP(rates & impact fees)$0 $75,480 $0 $112,325 Subtotal $777,196 $634,246 $314,834 $813,560 Capital Outlay: Bonded: 922 Construct New Fermenter (rehab)$0 $0 $0 $5,925,000 929 Construct New EQ Basin $0 $2,400,000 $0 $2,420,000 Subtotal $0 $2,400,000 $0 $8,345,000 4902xx-6xxDebt Service $1,084,666 $1,085,952 $1,085,951 $1,085,738 831 WWTP Replacement Reserve $417,423 $400,000 $400,000 $400,000 Depreciation Expense (non cash)$1,425,000 $850,000 $850,000 $850,000 Subtotal WWTP $5,345,953 $8,001,938 $4,306,428 $14,292,071 EXPENSE DETAIL 20 WASTEWATER TREATMENT PLANT FUND: 5310-455-430640 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 430646 Laboratory Operations - Personal Services: FTE's 2.0 2.0 2.0 2.0 110 Salaries & Wages $113,814 $119,920 $115,853 $132,414 153 Health Insurance $16,556 $18,222 $18,112 $18,720 155 Retirement - PERD $8,693 $9,044 $9,103 $10,131 Subtotal $139,063 $147,186 $143,068 $161,265 Maintenance & Operations: 210 Office Supplies/Computers/other Supplies/Shipping $4,938 $6,000 $4,304 $6,000 218 Equipment $2,864 $13,500 $11,436 $3,500 222 Lab Supplies $15,013 $16,500 $15,858 $17,500 349 Lab services $18,883 $15,000 $14,761 $19,000 350 Pretreatment Services $0 $15,000 $6,764 $15,000 362 Equipment Maintenance $5,290 $5,500 $4,783 $5,500 373 Dues & Training, Licenses $2,079 $5,000 $344 $5,000 940 Machinery & Equipment $0 $47,000 $43,745 $8,500 Subtotal $49,067 $123,500 $101,995 $80,000 Subtotal Laboratory $188,130 $270,686 $245,063 $241,265 Total Treatment Plant $5,534,083 $8,272,623 $4,551,490 $14,533,336 Line Item Detail - Wastewater Treatment Plant 226 Chlorine, Chemicals & Polymer - $120,000 Polymer addition is used as part of the dewatering process for biosolids production. An increase in use from the previous year is anticipated due to flow increases, minor operational changes which creates dryer biosolids, and a 3% increase in cost. 345 Telephone & Communications - $12,050 Additional funds for internet fiber costs (carryover). 355 Other Contract Services - $55,500 Rag /grit and landfill biosolids disposal fees. Increased to support annual maintenance contracts for plant generators, air compressors, and facility crane inspections. FY 2022 BUDGET HIGHLIGHTS EXPENSE DETAIL 21 WASTEWATER TREATMENT PLANT FUND: 5310-455-430640 Line Item Detail - Wastewater Treatment Plant 356 Consultant - Electrical Engineer, Site Specific Study & Effluent Mgmt and Temp Mitigation Plan - Total $289,000 $20,000 Electrical Engineer - Continue to update the 1992 antiquated computer control programming for operations of the modernized equipment in the current plant. Ongoing trouble shooting when failures occur in communications and the computer control program. $200,000 - Site Specific Standard Study and Plan and $69,000 for a Effluent Mgmnt/Temp Mitigation Plan - Evokes a process for a permittee to demonstrate that the site specific reduction of one nutrient will achieve the highest attainable condition (HAC) the same as it could by a reduction of both nutrients. The permittee is required to demonstrate through monitoring, modeling and evaluation interim effluent limits, different than the numeric WQ standard, will achieve the HAC. This is a multi-year program involving a minimum of three years of data collection, analysis, modeling, DEQ collaboration and ultimately the state adopting new rulemaking standards for the WWTP's discharge to Ashley Creek. The temperature mitigation plan is a permit requirement in response to temperature TMDL. 358 Consultants - TMDL Permit - $50,000, Pretreatment Rate Development -$60,000, & Phase 2 Fermenter Analysis - $95,000 Total $205,000 TMDL restrictions will have some consequences for the City's historical ability to discharge waters to Flathead tributaries and its community wastewater to Ashley creek. We have engaged an experienced consultant to provide assistance to the City for working with MDEQ to develop a satisfactory TMDL. This budget continues funding for a Pretreatment Rate Analysis, in addition to consulting support for permit renewal and variance adherence. The fermenter tank is due to be drained, cleaned and a conditions assessment will be preformed to plan for future repairs and maintenance. 366 Building Maintenance - $40,000 $20,000 - Replace HVAC and Condenser Cooling Unit in Blower Building. $20,000 - Misc. building repairs and maintenance to multiple WWTP buildings. 430640 Capital Outlay - Operating Funds 931 Design - Dome for Secondary Clarifiers - Total $419,000 - Carryover $403,000, New Appropriation $16,000 Design GEO dome covers on secondary clarifiers (3) that allow for full access for inspection and maintenance. Covers will greatly reduce algae growth, sloughing, and odor production, while keeping the waterfowl out of the clarifiers. Resulting in improved operations and effluent quality (WWTP-SCL-3). 644 Capital Outlay - from Bond and Impact Fee Funds 929 Construct New EQ Basin - Total $2,860,395 - $440,395 impact fee (carryover) and $2,420,000 Bond (carryover) The existing EQ basin is at operational limits for the current flows. This project constructs one 75-FT diameter tank which provides 395,000 gallons of additional equalization basin storage. Design of the 75-FT diameter EQ tank will include considerations for future conversion to a primary clarifier, anticipated for the year 2030. Once the 75-FT diameter tank is converted to primary clarification, the existing rectangular clarifiers can be modified for additional equalization basin capacity. This first phase will be for preliminary engineering (WWTP-EQB-2). 640/44 Capital Outlay - Operating Funds & Impact Fee Funds 930 Biosolids Alternate Disposal Design & Land Acquisition - Carryover $291,889 ($178,052 rates & $113,837 impact fee) As the City approaches the capacity of the Glacier Gold Composting facility of 600 dry/tons per year these funds will be used to implement an alternative means of disposing of our biosolids (WWTP-BDD-2). FY 2022 BUDGET HIGHLIGHTS - con't 22 WASTEWATER TREATMENT PLANT FUND: 5310-455-430640 Line Item Detail - Wastewater Treatment Plant 640/44 Cont. Capital Outlay - Operating Funds & Impact Fee Funds 950 RR & Upsize of sewer main at WWTP - Total $331,004 - Carryover $75,480 replc, New Rate Appropriation $36,845 (34%), Carryover $146,520 impact fee, New Impact Fee Appropriation $72,159 (66%) This project replaces a total of 377 Ln Ft of corroded 36" sewer main with a 54" sewer main. The project is split between rates and impact fees for the upsize portion and also split between sewer conveyance and treatment as a portion of the pipe is inside the WWTP (WWTP-Misc.-12). 430645 Capital Outlay - Replacement Funds 362 Equipment Maintenance - $125,000 - The WWT plant maintains a long list of equipment some of which includes 76 pumps, 210 valves, air compressors, gas boilers, sand filters, air blowers, fans, motors etc. The original 1992 plant is reaching the expected life span of 25 years and therefore increases in equipment replacement, rehabilitation, and maintenance is expected. Most of the smaller pump replacement costs range in $12,000 - $15,000 range. The larger digester mixer pumps cost $50,000 and an air blower replacement costs would exceed the $125,000 range (WWTP-Misc. 15). Capital Outlay - from Replacement Funds and Bond 922 Design & Construct Fermenter - Total 6,200,000 - $275,000 Replcmnt Funds, $5,925,000 Bond Initial condition assessment was performed 2020, due to the condition a second analysis determining the structural condition of the internal concrete and steel components is scheduled for summer of 2021. Results from both assessments will provide the final scope for rehabilitation or reconstruction of the fermenter scheduled for the summer of 2022 (WWTP-Misc. 8). 934 Secondary Digesters Lid Replacement - Phase 1 & 2 - Carryover $21,235 The Secondary Digester Lids were originally installed in 1992. The steel floating lids were protective coated in 1997 due to the corrosive environment. The coatings were designed to last 10 + years, and the coating/metal are now showing signs of rusting. An inspection by a qualified coating and structural expert was performed. Budget for this project includes final phase coating for the last secondary digesters as determined from the inspection analysis report. Carryover is for the three year inspection of the W. Digester lid and TWAS (WWTP-Misc. 13). 940 Machinery & Equipment Replacement Fund - Total $280,000, Carryover $160,000, New Appropriation $120,000 $60,000 - Replace Bio-Cell Aeration Actuators $40,000 - Repair/Replace Bio-Cell #15 Electrical Conduit $20,000 - Replace Blower CFM Meters (5) $160,000 - (Carryover) Replace Sludge Truck. Scheduled replacement of a 1992 Truck. Laboratory Operations: 349/350 $19,000 Lab Services & $15,000 Permit & Pretreatment Testing = Total $34,000 Pretreatment Program: The permit requires development and ongoing implementation of an industrial pre-treatment program. WWTP laboratory supports all of the ongoing sampling and analysis as required in the discharge permit. Increased to support annual service contracts for maintenance on probes and lab equipment. 940 Machinery & Equipment - $8,500 $8,500 Replacement of an existing 11 year old Effluent Composite Sampler. FY 2022 BUDGET HIGHLIGHTS - con't 23 SEWER SYSTEM IMPACT FEES FUND: 5311 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Beginning Cash 10100 Cash: Admin from Impact Fees $0 $25,214 $25,214 $69,204 10100 Cash: Admin from Impact Fees - Treatment $0 $17,478 $17,478 $47,611 10123 Cash: Sanitary (collection) Impact Fees $2,026,398 $2,367,743 $2,367,743 $2,768,615 10124 Cash: Treatment Impact Fees $1,639,851 $2,153,693 $2,153,693 $2,646,572 Total Cash $3,666,249 $4,564,128 $4,564,128 $5,532,002 343330 Collection (less admin)$1,049,089 $437,000 $1,139,166 $855,000 343330 5% Collection Admin (to 5310)$55,214 $23,000 $66,990 $45,000 343335 Treatment (less admin)$712,118 $197,600 $732,055 $475,000 343335 5% Treatment Admin (to 5310)$37,478 $10,400 $40,533 $25,000 371010 Interest Revenue - Sanitary (collection)$33,077 $18,000 $16,775 $12,000 371010 Interest Revenue - Treatment $26,724 $14,400 $15,229 $9,500 Total Revenue $1,913,700 $700,400 $2,010,748 $1,421,500 Total Available $5,579,949 $5,264,528 $6,574,876 $6,953,502 Expenses 900 Capital from Sanitary (collection) Impact Fees $74,795 $598,892 $80,069 $1,067,051 Capital from Treatment Impact Fees $0 $730,157 $29,405 $772,911 825 Admin. Fees - Transfer to sewer $50,000 $33,400 $33,400 $100,000 800 Debt Service from Sanitary (collection) Impact Fees $666,026 $675,000 $675,000 $500,000 Debt Service from Treatment Impact Fees $225,000 $225,000 $225,000 $500,000 Total Expenses $1,015,821 $2,262,449 $1,042,874 $2,939,962 Ending Cash 10100 Cash: Admin from Impact Fees - Collection $25,214 $25,214 $69,204 $54,204 10100 Cash: Admin from Impact Fees - Treatment $17,478 $17,478 $47,611 $32,611 10123 Cash: Sanitary (collection) Impact Fees $2,367,743 $1,548,851 $2,768,615 $2,068,564 10124 Cash: Treatment Impact Fees $2,153,693 $1,410,536 $2,646,572 $1,858,161 Total Cash $4,564,128 $3,002,079 $5,532,002 $4,013,540 REVENUE PROJECTION 24 SEWER SYSTEM IMPACT FEES ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 454-430635 Capital Outlay - Impact Fee funds (10123) 950 RR & Upsize main at WWTP(rates & impact fees)$0 $112,200 $0 $120,542 955 Main & Lift Station Upsize - Carryover & New Appropriation $0 $400,000 $37,469 $590,000 957 West Side Interceptor Phase I - Carryover & New Appr $74,795 $86,692 $42,600 $0 958 Design-L.S. #3 Improvements (rates & impact fees)$0 $0 $0 $356,509 Total Capital from Sanitary Impact Fee Funds $74,795 $598,892 $80,069 $1,067,051 825 Transfer to 5310 for admin $30,000 $23,000 $23,000 $60,000 820 Transfer to 5310 for debt $666,026 $675,000 $675,000 $500,000 Total Sanitary Impact Fee Funds $770,821 $1,296,892 $778,069 $1,627,051 455-430644 929 Construct New EQ Basin $0 $469,800 $29,405 $440,395 930 Biosolids Alternate Disposal Eng. (rates & impact fees)$0 $113,837 $0 $113,837 950 RR & Upsize main at WWTP(rates & impact fees)$0 $146,520 $0 $218,679 Total Capital from Treatment Impact Fee Funds $0 $730,157 $29,405 $772,911 825 Transfer to 5310 for admin $20,000 $10,400 $10,400 $40,000 820 Transfer to 5310 for debt $225,000 $225,000 $225,000 $500,000 Total Treatment Impact Fee Funds $245,000 $965,557 $264,805 $1,312,911 An Impact Fee committee oversees the recommendations for use of these funds. Impact fees can be used for capital purchases and projects related to growth. Amounts budgeted are purchases of items approved on the capital improvement plan. Capital purchases must have a minimum 10 year life. FUND: 5311 EXPENDITURE SUMMARY/ DETAIL PROGRAM DESCRIPTION 25 PURPOSE OF THIS DEPARTMENT: The purpose of this department is to provide for a means of storm water conveyance to designated storm water management areas and outfalls, thus reducing the localized and undesirable occurrence of storm water ponding. Responsibilities also include implementation of the Storm Water Management Program to DEPARTMENT PERSONNEL: (8.00 FTE) .10 Public Works Director .25 City Engineer .25 Engineering Tech/GIS/IT Support .15 Budget Resource Manager .20 Administrative Assistant .50 Construction Inspector/Manager .50 Storm/Sewer Maintenance Supervisor .10 Administrative Coordinator 3.0 Storm Maintenance Technician .95 Engineer II .25 Special Street Maintenance Operator .05 Road and Fleet Superintendent .20 General Laborer .10 Assessment Coordinator .40 Utility Management Superintendent 1.0 Environmental Specialist GOALS OF THIS DEPARTMENT: 1. To maintain and operate the storm water collection, detention, and treatment facilities for the conveyance 2. Implement requirements of the Municipal Separate Storm Sewer System Discharge Permit (MS4). INTENDED OUTCOMES FROM BUDGET EXPENDITURES of storm water. The FY22 budget for Storm Sewer provides capital projects to improve conveyance for existing stormwater systems and improve water quality from a large watershed that discharges to Ashley Creek and the Stillwater River. The budget supports the design and construction of a regional conveyance and facility project which will service future growth in the west areas of Kalispell. Expenditures support the scheduled replacement of a service truck used for maintenance of the storm sewer system. STORM SEWER FUND #5349 minimize pollutant run off to waterbodies in accordance with State and Federal Regulations. STORM SEWER FUND FUND #5349 The storm sewer fund receives almost all of its revenue from property assessments. The storm sewer fund should have enough cash available at July 1st (and January 1st) to pay expenses, less expected revenues, through December (June). In the storm sewer fund, like other assessed operating funds, a beginning cash carryover of 55%-75% of budgeted expenses has been sufficient to pay the fund expenses through December if a balanced budget is presented. Beginning operating cash carryover was 208% for fiscal year 2021, is 166% for fiscal year 2022, and is estimated to begin fiscal year 2023 at 165%-175% of estimated operating expenses. 0 500 1000 1500 2000 2500 3000 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 1s t Q T 2 0 2 2 2n d Q T 2 0 2 2 3r d Q T 2 0 2 2 4t h Q T 2 0 2 2 STORM SEWER QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. 26 - STORM SEWER ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: Operating $1,677,520 $1,866,686 $1,866,686 $2,461,479 10190 Cash, Designated Equipment Replacement $141,550 $199,167 $199,167 $242,898 10193 Cash, Designated Capital Projects $717,522 $1,283,786 $1,283,786 $1,437,099 10130 Cash, Bond Reserve $0 $0 $0 $38,505 Total Cash $2,536,592 $3,349,639 $3,349,639 $4,179,981 REVENUES 343370 Storm Assessments-billed (10100)$968,940 $1,342,772 $1,366,903 $1,425,000 Assessments - designated for equipment repl (10190)$81,250 $75,000 $75,000 $75,000 Assessments - designated for capital projects (10193)$585,000 $350,000 $350,000 $350,000 Bonded Debt $0 $3,685,000 $1,052,071 $2,632,929 334040 Petro Tank/Monitory Reimbursement (10100)$3,091 $1,500 $2,990 $1,500 343035 Permit fees & other Charges for Service (10100)$3,903 $3,800 $10,661 $3,000 363040 Penalty & Interest (10100)$3,250 $2,500 $3,997 $2,500 371010 Interest (10100)$39,921 $25,000 $23,178 $20,000 383015 Debt service transfer from impact fees $0 $150,000 $80,000 $150,000 383010 Impact Fee 5% Admin - Transfer from impact fee fund $6,500 $6,000 $6,000 $10,000 Total Revenue $1,691,855 $5,641,572 $2,970,800 $4,669,929 Total Available $4,228,447 $8,991,211 $6,320,439 $8,849,910 EXPENSES EXPENSES FROM RATES (10100)$836,439 $1,661,510 $898,936 $1,482,358 Capital Equipment - replacement (10190)$23,633 $245,000 $31,269 $258,431 Capital Projects (10193)$18,736 $1,437,500 $196,687 $1,762,685 Capital Outlay - Bonded Debt $0 $3,500,000 $1,013,566 $2,486,434 Depreciation (non-cash expense)$285,000 $360,000 $360,000 $360,000 Total Expenses $1,163,808 $7,204,010 $2,500,458 $6,349,908 add back depreciation/other $285,000 $360,000 $360,000 $360,000 ENDING CASH 10100 Cash, Operating $1,866,686 $1,736,748 $2,461,479 $2,591,121 10190 Cash, Designated Equipment Replacement $199,167 $29,167 $242,898 $59,467 10193 Cash, Designated Capital Projects $1,283,786 $196,286 $1,437,099 $24,414 10130 Cash, Bond Reserve $0 $185,000 $38,505 $185,000 $3,349,639 $2,147,201 $4,179,981 $2,860,002 PROJECTED REVENUE AND FUND SUMMARY FUND: 5349-453-430246 27 STORM SEWER ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: 7.85 7.85 7.85 8.00 110 Salaries & Wages $453,855 $493,494 $430,365 $537,579 121 Overtime $420 $4,000 $39 $4,000 153 Health Insurance $87,755 $111,722 $94,561 $112,926 155 Retirement $34,909 $37,805 $33,894 $41,860 Subtotal $576,939 $647,020 $558,859 $696,365 Maintenance & Operations: 210 Office Supplies/Equip/Computer/GIS $12,951 $17,100 $12,178 $17,100 218 Equipment (non capital)/ Safety Equip & Supplies $3,161 $11,000 $4,442 $6,000 229 Other Supplies/Consumable Tools $0 $2,200 $45 $2,200 231 Gas & Oil $8,480 $11,500 $8,536 $11,500 345 Telephone & Communication $1,930 $2,500 $2,251 $3,000 353 Auditing $1,150 $1,150 $1,150 $1,150 354 Contract Services $5,403 $7,000 $9,407 $7,000 356 Stormwater Reg Compliance Program/Permit $7,910 $135,000 $24,519 $35,000 358 Consultants $480 $10,000 $991 $10,000 359 Consultants/TMDL / Permit $77 $30,000 $0 $30,000 360 Equipment/Buildings Repair & Maint.$1,943 $8,000 $3,622 $5,000 362 Groundwater Monitoring $4,926 $6,500 $0 $6,500 371 Curb, Gutter, Manhole & Inlet Maint. $0 $21,000 $571 $21,000 373 Dues & Training $4,330 $9,250 $1,072 $9,250 388 Medical Services $0 $100 $0 $100 410 Construction Materials $358 $10,000 $10,843 $10,000 510 Liability/Prop. Ins. ($18,000; $5,000 uninsured loss)$9,329 $16,917 $11,917 $18,436 521 Central Garage Transfer $9,435 $11,404 $11,404 $12,955 522 Administrative Transfer $45,133 $45,960 $45,960 $49,223 528 Information Tech Transfer $18,921 $40,909 $40,909 $58,450 530 Lease Payments/BNSF $4,597 $5,000 $4,685 $5,500 532 Office Rent $6,421 $0 $0 $0 Subtotal $146,935 $402,490 $194,502 $319,364 Debt Service 610/620 Principal, Interest, Fiscal Fees $4,559 $240,000 $4,567 $235,637 EXPENSE DETAIL FUND: 5349-453-430246 28 STORM SEWER ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 430246 Capital Outlay: from operating (10100) 955 Sylvan Dr Repair Phase 2 $108,006 $0 $0 $0 968 W Center from 7th Ave W to Meridian (carry)$0 $372,000 $141,008 $230,992 Subtotal $108,006 $372,000 $141,008 $230,992 430247 Capital Outlay: from Capital Projects (10193) 952 Storm Drain Correction Funds $10,856 $200,000 $128,798 $200,000 953 Shop Complex Pavement Restoration $7,880 $10,000 $7,574 $0 954 North Main Street Stormwater Project (carry)$0 $252,500 $0 $252,500 956 Wyoming Street Outfall (carry)$0 $225,000 $0 $225,000 959 Regional Facilities & Piping Design (carry)$0 $400,000 $48,394 $351,606 961 North Regional Conveyance System (carry)$0 $50,000 $0 $50,000 968 W Center from 7th Ave W to Meridian (carry)$0 $300,000 $11,921 $288,079 969 1st Ave W - S. of City Shops $0 $0 $0 $395,500 Subtotal $18,736 $1,437,500 $196,687 $1,762,685 Capital Outlay: Bonded 970 Regional Facilities & Piping Design $0 $3,500,000 $1,013,566 $2,486,434 Subtotal $0 $3,500,000 $1,013,566 $2,486,434 430249 Capital Outlay: from Replacement $ (10190) 840 Machinery & Equipment-MACI Match $0 $0 $0 $0 940 Machinery & Equipment (carry & new)$23,633 $245,000 $31,269 $258,431 Subtotal $23,633 $245,000 $31,269 $258,431 510400 831 Depreciation: $285,000 $360,000 $360,000 $360,000 Total $1,163,808 $7,204,010 $2,500,458 $6,349,908 EXPENSE DETAIL FUND: 5349-453-430246 29 STORM SEWER FUND: 5349-453-430246 Line Item Detail: STORM SEWER FUND 110 Personnel Services - Includes an additional .25 FTE Addition of one full-time Construction Inspector. Salary split between Storm, Water, Sewer, Street. 356 Stormwater Regulatory Compliance Program/Permit Fees - $35,000 The City of Kalispell is required to comply with Montana Department of Environmental Quality’s General Permit for Storm Water Discharges Associated with Small Municipal Separate Storm Sewer Systems (MS4s). The Permit requires the City to create a TMDL section that is included in its Stormwater Management Plan (SWMP). The TMDL section will identify the measures and BMPs it plans to implement, describe the MS4’s impairment priorities and long-term strategy, and outline interim milestones (i.e., a completion schedule for action items) for controlling the discharge of the pollutants of concern and making progress towards meeting the TMDL. Developing the TMDL section requires contracting with consultants to complete it in the time required. Additionally, the city continues to manage ongoing permit requirements to effectively manage the DEQ approved stormwater management plan. 371 Curb, Gutter, Manhole, and Inlet Maintenance - $21,000 Provides for manhole frame rehabilitation and funding to correct broken storm water inlet structures. 430246 Capital Outlay: from Operating (10100) - Carryover $230,992 430247 Capital Outlay: from Capital (10193) - Carryover $288,079 968 W Center from 7th Ave W to Meridian - Total $519,071 The project mitigates excessive ponding at intersections and promotes stormwater flows to the functioning stormwater system (STX-56). 430247 Capital Outlay: from Capital (10193) 952 Storm Drain Correction - Total $200,000 The goal of this project is to provide design and construction for areas in the City that are in need of storm drainage systems and storm drainage system upgrades (STX-21). Projects include: · Areas in sections of the City that have extensive ponding at the intersection caused from rain events. · Improve curb and gutter flow to eliminate ponding and deterioration of pavement. 954 North Main Street Stormwater Project - Carryover $252,500 Runoff from the golf course tends to pond near the southeast border of the golf course property. This project will help to mitigate the ponding and provide drainage mitigations to alleviate impacts to adjacent private properties and support water quality treatment practices for the Wyoming outfall to the Stillwater River. (STX-41). FY 2022 BUDGET HIGHLIGHTS 30 STORM SEWER FUND: 5349-453-430246 430247 Capital Outlay: from Capital (10193) Continued 956 Wyoming Street Outfall - Carryover $225,000 This project allows for the construction of a treatment unit at the Wyoming Street Outfall. The treatment unit will treat stormwater runoff from 100 acres of residential, mixed use, commercial, and hwy land development. Implementation of WQ Treatment projects allow the City to meet MS4 permit and TMDL requirements (STX-49). 969 1st Avenue West - South of City Shops - $395,500 This project allows for the construction of a treatment facility at 1st Ave West, south of the City Shops. The treatment facility has the potential to treat stormwater runoff from approximately 284 acres of residential, mixed use, commercial, and hwy land development. Implementation of WQ treatment projects allow the City to meet MS4 permit and TMDL requirements (STX-51). Capital Outlay: Bonded 970 Regional Facilities & Piping Design - Bond $2,486,434 (Carryover) 430248 Capital Outlay: from Impact Fees (10120) Carryover $1,237,829 430247 Capital Outlay: from Capital (10193)- Carryover $351,606 959 Regional Facilities & Piping Design - Total $1,589,434 (rates & impact fees) Design a regional detention facility and conveyance piping to prevent and eliminate flooding created from new development in the areas north of town, with potential construction starting the summer of 2021 (STX-28, STX-29, & STX53). 430248 Capital Outlay: from Impact Fees - Carryover $50,000 430247 Capital Outlay: from Capital (10193)- Carryover $50,000 961 North Regional Conveyance System - Total $100,000 Preliminary design and permitting for large conveyance system which supports future development north of West Reserve (STX-29). 960 Stormwater Facility Upsizing - Carryover $230,000 Misc. stormwater contract main upsize, and or facility enlargements. 430249 Capital Outlay: from Equipment Replacement (10190) 940 Machinery & Equipment - Total $258,431 - Carryover $213,731, New Appropriation $44,700 $213,731 (CARRYOVER) Sewer Combination Truck (Vac Trk). Cost shared with Sewer. Total Cost $425,000 $7,200 Scheduled replcmnt of 2005 vehicle used for field inspections. Cost shared: Wtr, Swr, Street, Storm, Solid Waste. Total Cost $36,000 $37,500 Service Truck with Service Body and Crane. Scheduled replcmnt of 2006 Service Truck. Cost shared with Swr. Total Cost $75,000 FY 2022 BUDGET HIGHLIGHTS - con't 31 STORM SEWER SYSTEM IMPACT FEES FUND: 5348 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Beginning Cash 10100 Cash: Admin $0 $2,780 $2,780 $9,736 10120 Cash: Storm Impact Fees $2,094,556 $2,136,135 $2,136,135 $2,106,245 Total Cash $2,094,556 $2,138,915 $2,138,915 $2,115,981 Revenue 343225 Impact fees (less admin)$176,324 $114,000 $249,623 $266,000 343225 5% Admin (to 5349)$9,280 $6,000 $12,956 $14,000 Interest Revenue - Impact fee cash $29,199 $15,000 $13,566 $9,000 Total Revenue $214,803 $135,000 $276,145 $289,000 Total Available $2,309,359 $2,273,915 $2,415,060 $2,404,981 Expenses 900 Capital from Storm Impact Fees $163,944 $1,730,908 $213,079 $1,517,829 825 Admin. Fees - Transfer to storm $6,500 $6,000 $6,000 $10,000 800 Debt Service Transfer(impact fee portion)$0 $150,000 $80,000 $150,000 Total Expenses $170,444 $1,886,908 $299,079 $1,677,829 Ending Cash 10100 Cash: Admin $2,780 $2,780 $9,736 $13,736 10124 Cash: Storm Impact Fees $2,136,135 $384,227 $2,106,245 $713,416 Total Cash $2,138,915 $387,007 $2,115,981 $727,152 PROJECTED REVENUE AND FUND SUMMARY 32 STORM SEWER SYSTEM IMPACT FEES ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 453-430248 Capital Outlay - Impact Fee funds (10120) 959 Regional Facilities & Piping Design (carry&new)$163,944 $1,450,908 $213,079 $1,237,829 960 Stormwater Facility Devlpmnt Support (carryover)$0 $230,000 $0 $230,000 961 North Regional Conveyance System (carryover)$0 $50,000 $0 $50,000 Subtotal $163,944 $1,730,908 $213,079 $1,517,829 820 Transfer to 5349 for admin $6,500 $6,000 $6,000 $10,000 820 Transfer to 5349 for debt $0 $150,000 $80,000 $150,000 Total Sanitary Impact Fee Funds $170,444 $1,886,908 $299,079 $1,677,829 FUND: 5348 EXPENDITURE DETAIL PROGRAM DESCRIPTION An Impact Fee committee oversees the recommendations for use of these funds. Impact fees can be used for capital purchases and projects related to growth. Amounts budgeted are items approved on the capital improvement plan. Capital purchases must have a minimum 10 year life. 33 PURPOSE OF THIS DEPARTMENT: DEPARTMENT PERSONNEL: (7.45 FTE) .10 Public Works Director .20 Administrative Assistant .15 Budget Resource Manager .30 Engineer II .10 Assessment Coordinator 5 Solid Waste Operators .20 Administrative Coordinator 1 Solid Waste Supervisor .30 Road and Fleet Superintendent .10 General Laborer GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES The Solid Waste Department collects and disposes of solid waste material from residential and commercial entities to provide a cleaner and healthier condition for the City of Kalispell. SOLID WASTE FUND #5510 1. Collect, handle, and transport solid waste in a safe and effective manner. 2. Provide solid waste services to the community of Kalispell in a respectable and reliable manner. The FY22 budget outcomes include the continuation of solid waste collection and transport operations to service existing and new residential/commercial customers while maintaining a high level of service. Expenditures support the purchase of a new side arm garbage truck in accordance with the equipment replacement schedule for Solid Waste. Additionally, the budget supports implementation of container asset management program and public access to solid waste customer service. SOLID WASTE FUND FUND #5510 The solid waste fund receives almost all of its revenue from property assessments. The solid waste fund should have enough cash available at July 1st (and January 1st) to pay expenses, less expected revenues, through December (June). In the solid waste fund, like other assessed operating funds, a beginning cash carryover of 55%-75% of budgeted expenditures has been sufficient to pay the fund expenses through December if a balanced budget is presented. Beginning operating cash carryover was 94% for fiscal year 2021, is 83% for fiscal year 2022, and is estimated to begin fiscal year 2023 at 60%-70% of estimated operating expenses. 0 200 400 600 800 1000 1200 1400 1600 1800 1s t Q T 2 0 2 1 2n d Q T 2 0 2 1 3r d Q T 2 0 2 1 4t h Q T 2 0 2 1 1s t Q T 2 0 2 2 2n d Q T 2 0 2 2 3r d Q T 2 0 2 2 4t h Q T 2 0 2 2 SOLID WASTE QUARTERLY CASH/EXP/REV (in 1000's) EXPENDITURES RECEIPTS BEG. CASH BAL. 34 - SOLID WASTE ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 Cash: Operating $895,538 $984,114 $984,114 $1,039,201 10120 Replacement Account $507,075 $657,075 $657,075 $311,445 Total Cash $1,402,613 $1,641,189 $1,641,189 $1,350,646 REVENUES 343410 Assessments $1,044,367 $1,035,000 $1,062,680 $1,060,000 343420 garbage collections billed (part year)$26,160 $23,000 $25,739 $25,000 363040 Penalty & Interest $2,617 $2,000 $2,884 $2,000 371010 Interest Earnings $17,563 $10,800 $9,238 $10,000 343360 Misc./Sale of Asset(fy17)$2,902 $2,500 $4,959 $2,500 Total Revenue $1,093,609 $1,073,300 $1,105,500 $1,099,500 Total Available $2,496,222 $2,714,489 $2,746,689 $2,450,146 EXPENSES Total Expenses from Rates (10100)$855,033 $1,025,765 $900,413 $1,108,222 Capital Outlay -Replacement (10120)$0 $585,000 $495,630 $332,200 *Depreciation/Replacement Fund $150,000 $150,000 $150,000 $150,000 Total Expenses $1,005,033 $1,760,765 $1,546,043 $1,590,422 add back transfer to replacement account $150,000 $150,000 $150,000 $150,000 ENDING CASH 10100 Operating $984,114 $881,649 $1,039,201 $880,479 10120 Replacement Account $657,075 $222,075 $311,445 $129,245 Total Cash $1,641,189 $1,103,724 $1,350,646 $1,009,724 FUND: 5510-460-430840;430845 PROJECTED REVENUE AND FUND SUMMARY 35 SOLID WASTE ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE's 7.55 7.55 7.55 7.45 110 Salaries & Wages $401,734 $442,363 $407,955 $471,278 112 Severance $0 $0 $0 $0 121 Overtime/Call Outs $4,767 $6,500 $5,284 $6,500 153 Health Insurance $90,444 $108,766 $92,225 $96,042 155 Retirement - PERD $30,892 $33,664 $32,127 $36,556 Subtotal $527,837 $591,293 $537,591 $610,376 Materials and Services: 213 Office Equip/ Computer Equip & Supplies $10,962 $15,500 $12,065 $15,500 218 Non Capital Equip.- Garbage Containers $28,494 $37,500 $36,577 $37,500 229 Other Supplies/Safety Equip/Consumable Tools $2,673 $5,500 $4,176 $5,500 231 Gas and Oil $45,027 $60,000 $44,195 $60,000 341 Electricity $1,694 $2,050 $1,631 $2,050 344 Natural Gas $954 $4,500 $2,214 $4,500 345 Telephone $1,497 $2,000 $1,907 $2,960 354 Contract Services $21,974 $22,000 $9,281 $22,000 362 Equipment Maint. & Supplies/Radios $1,349 $5,700 $1,277 $55,000 366 Building Maintenance $8,320 $5,000 $3,787 $5,000 373 Dues & Training $2,737 $7,000 $417 $7,000 388 Medical Services $635 $700 $200 $700 510 Property & Liability Ins. $12,539 $20,507 $20,507 $30,643 512 Uninsured Loss - Deductible $3,615 $4,000 $0 $4,000 521 Central Garage Transfer $72,450 $88,650 $88,650 $112,444 522 Administrative Transfer $44,649 $41,572 $41,572 $46,041 528 Information Tech. Transfer $14,191 $33,293 $33,293 $47,008 532 Office Rent $6,421 $0 $0 $0 Subtotal $280,181 $355,472 $301,749 $457,846 430845 Wash Bay/Materials & Services: 224 Janitorial Supplies $356 $500 $0 $0 341 Electricity $1,765 $3,500 $1,441 $0 342 Water $503 $2,000 $632 $0 344 Natural Gas $1,442 $6,000 $3,191 $0 360 Repair/Maint Services/Building Maint $1,350 $17,000 $8,235 $0 Subtotal $5,416 $29,000 $13,499 $0 FUND: 5510-460-430840;430845 EXPENSE DETAIL 36 SOLID WASTE ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 430840 Capital Outlay: 820 Alley Paving - transfer to Gas Tax $40,000 $40,000 $40,000 $40,000 953 Shop Complex Pavement Restoration $1,599 $10,000 $7,574 $0 Subtotal $41,599 $50,000 $47,574 $40,000 430840 Capital Outlay: Replacement Funds (10120) 944 Machinery & Equipment $0 $585,000 $495,630 $332,200 Subtotal $0 $585,000 $495,630 $332,200 600 Debt Service - Garbage Truck $0 $0 $0 831 Depreciation (fund replacement account)$150,000 $150,000 $150,000 $150,000 Total $1,005,033 $1,760,765 $1,546,043 $1,590,422 Line Item Detail: Solid Waste 345 Telephone & Communications - $2,960 Increased for (2) air cards for I pads for field work orders. 362 Equipment Maintenance & Supplies - $55,000 Increase in fund is for annual inspections and repairs of sidearm trucks thru the City's central garage. This is intended to restructure the allocation for the contracted four-year re-fabrication of our sidearm garbage trucks to instead perform an annual inspection and make repairs throughout the primary 8 years of service in an effort to increase reliability while preserving maintenance costs for the City garbage trucks. 430840 Capital Outlay: Operating Funds 820 Alley Paving - $40,000 Pave approximately six alleys and perform maintenance on existing paved alleys. Paved alleys enable garbage trucks better access to containers, improving operation efficiency, and the alleys are easier to maintain in the winter and summer months. Capital Outlay: Replacement Funds 944 Machinery & Equipment -Total - $332,200 $325,000 - Side Arm Garbage Truck. 2010 Side Arm will be retained for back-up status. $7,200 Scheduled replacement of 2005 vehicle used for field inspections. Cost shared Wtr, Swr, Storm, Street, Solid Waste. Total Cost $36,000 EXPENSE DETAIL FUND: 5510-460-430840;430845 FY 2022 BUDGET HIGHLIGHTS 37 Page Fund Dept 1-3 6010 Central Garage 627,671$ 4-6 6030 Information Technology 1,404,655$ Total 2,032,326$ INTERNAL SERVICE FUNDS PURPOSE OF THIS DEPARTMENT: DEPARTMENT PERSONNEL: (3 FTE) 1 Mechanic Supervisor 2 Mechanics GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES CENTRAL GARAGE FUND #6010 1. Provide cost effective and efficient operation for fleet maintenance services. The Central Garage provides an internal customer service response for the proper maintenance and service of the city's fleet of vehicles and equipment. The FY22 Central Garage budget supports continued automotive and equipment service and repairs for the City’s growing fleet. Expenditures provide for updated scan tools to support electrical diagnostics and a fleet management module for tracking service repairs and parts. CENTRAL GARAGE FUND: 6010 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: operating $165,506 $103,112 $103,112 $159,417 Total Cash (beginning of year)$165,506 $103,112 $103,112 $159,417 REVENUES 342050 Fees for Services $536,000 $580,000 $580,000 $620,000 364030 Misc.$0 $0 $0 $0 371010 Investment Earnings $2,388 $1,200 $1,160 $900 Total Available $703,894 $684,312 $684,272 $780,317 EXPENSES Personal Services $211,215 $227,423 $214,901 $240,788 M & O $389,567 $322,634 $275,023 $375,883 Capital Outlay $0 $35,000 $34,931 $11,000 Total Expense $600,782 $585,057 $524,855 $627,671 ENDING CASH Operating cash available $103,112 $99,255 $159,417 $152,646 PROJECTED REVENUE AND FUND SUMMARY 1 CENTRAL GARAGE ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 Personal Services: FTE'S 3 3 3 3 110 Salaries and Payroll Costs $159,517 $166,712 $164,753 $186,349 121 Overtime $1,229 $2,500 $1,035 $2,500 153 Health Insurance $38,700 $45,611 $36,715 $37,831 155 Retirement $11,769 $12,600 $12,398 $14,108 Subtotal $211,215 $227,423 $214,901 $240,788 Maintenance & Operations: 210 Office Supplies, Computers & Software $8,532 $11,500 $8,381 $19,500 229 Equipment (Non Capital);Safety Equip, other Supplies $11,095 $8,000 $6,492 $23,500 230 Oil $19,282 $25,500 $18,599 $25,500 231 Gas $614 $1,500 $731 $1,500 232 Motor Vehicle Parts $139,151 $136,000 $123,997 $140,000 233 Tires $48,865 $54,000 $55,277 $54,000 238 Filters $6,844 $9,000 $6,929 $9,000 241 Consumable Tools, Books $2,088 $2,000 $1,929 $2,000 341 Electricity $2,273 $2,200 $2,364 $5,900 342 Water $0 $0 $0 $2,000 344 Natural Gas $1,787 $6,500 $3,716 $12,500 354 Contract Services-Repairs $23,529 $32,000 $23,313 $32,000 360 Wash bay repairs and maintenance $0 $0 $0 $6,000 362 Equipment Maint., Radios, Building Maint.$109,308 $6,000 $1,065 $6,000 373 Dues & Training $3,553 $8,500 $2,741 $8,500 388 Medical Services $145 $500 $55 $500 510 Insurance $3,041 $4,201 $4,201 $4,600 528 Information Tech. Transfer $9,460 $15,233 $15,233 $22,883 Subtotal $389,567 $322,634 $275,023 $375,883 Capital Outlay 921 Scan Tool Replacement $0 $0 $0 $11,000 944 Machinery & Equipment $0 $35,000 $34,931 $0 $0 $35,000 $34,931 $11,000 Total $600,782 $585,057 $524,855 $627,671 EXPENSE DETAIL FUND: 6010-410-431330 2 CENTRAL GARAGE Line Item Detail: CENTRAL GARAGE 210 Computer Equipment/Software/Supplies - $19,500 Increase includes funds for a City Works software license for a fleet management module, scan tool annual licenses, and to meet the computer replacement schedule. 229 Equipment (Non Capital), Safety Equip, Other Supplies - $23,500 Increase of $15,000 to complete set up a central tool box for specialty tools. These are tools needed occasional, where we would only need to have one of each tool, and are not part of the individually employee owned tools they are using continuously throughout the day. 232 Motor Vehicle Parts - $140,000 The City's fleet continues to grow and part costs are increasing. The newer equipment requires replacement of parts that in the past we were able to repair. 373 Dues & Training - $8,500 It is necessary to travel out of state for specialized training for the City's fire apparatus, large construction equipment, sweepers, and vac-trucks. Capital Outlay 921 Scan Tool with built in lab scope - $11,000 This replaces a 2011 scan tool that has become obsolete because it does not allow for communications with newer vehicles. Newer vehicles are moving towards a connected requirement for any scan tool to function to prevent unauthorized tampering. The lab scope provides electrical diagnostic and analysis when troubleshooting equipment failures. FUND: 6010-410-431330 FY 2022 BUDGET HIGHLIGHTS 3 PURPOSE OF THIS DEPARTMENT: DEPARTMENT PERSONNEL: Technology Support Specialist; .55 Media Specialist, 2 GIS Support Specialists GOALS OF THIS DEPARTMENT: INTENDED OUTCOMES FROM BUDGET EXPENDITURES: IT will replace computers either on a 4 year schedule or a new 5 year schedule for various computers. 57 computers, servers and tablets deployed from a combination of new and repurposed equipment will be done. Repurposed computers are setup with new hard drives and a fresh image. The replication target of the backup and recovery system and the database server will be replaced. The physical servers that host the City's virtual server environment will be replaced. The Council Chambers video portion of the audio video system will be overhauled to move from an analog base to digital base. The cameras will be replaced, adding a fourth camera in the South East corner. Monitor stands will be added to the monitors on the council dais. The TVs on the East and West walls will be replaced with larger TVs, flat mounts and have the ability to show the video content from a web based or Zoom meeting. The broadcast event controller in the AV room will be replaced with production system that can support integrating remote source video from Zoom or Teams video inputs. The City's electronic document repository system will be upgraded. The upgrade will allow the City to increase the read only users. The upgrade will add automation to workflows that add content to specified folders within the electronic records management system. INFORMATION TECHNOLOGY FUND #6030 Information technology provides technology systems to City staff for their respective provision of services to the City of Kalispell. Additionally, the IT department provides a means to distribute public information through IT services such as the City website, broadcast of public meetings, email and the electronic document repository. 1 Information Technology Director; 2 Information 1. Maintain computer systems for the provision of municipal services. 2. Maintain external communication systems for the dissemination of information to the public. INFORMATION TECHNOLOGY FUND ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: Operating 251,611$ 212,088$ 212,088$ 280,384$ 10120 Cash, Replacement account 24,112$ -$ -$ 10,000$ 275,723$ 212,088$ 212,088$ 290,384$ REVENUES 393000 Charge for service-other Funds 262,331$ 531,292$ 531,292$ 753,914$ 335230 Entitlement (General Fund share)185,000$ 336,000$ 336,000$ 430,000$ 341027 Charter Franchise Fees (General Fund share)204,000$ 210,000$ 178,127$ 210,000$ 371010 Interest 3,507$ 1,000$ 1,403$ 1,100$ 364030 Misc./ sale -$ -$ -$ -$ Total Revenue 654,838$ 1,078,292$ 1,046,822$ 1,395,014$ Total Available 930,561$ 1,290,380$ 1,258,910$ 1,685,398$ Information Technology 660,677$ 1,121,858$ 912,021$ 1,270,655$ Equipment 23,684$ 96,204$ 56,505$ 109,000$ Equipment from Replacement $ 34,112$ -$ -$ -$ Depreciation/Replacement reserve 10,000$ 10,000$ 10,000$ 25,000$ Total expenses 728,473$ 1,228,062$ 978,526$ 1,404,655$ add back depreciation 10,000$ 10,000$ 10,000$ 25,000$ 10100 CASH: Operating 212,088$ 62,318$ 280,384$ 270,743$ 10120 Cash, Replacement account -$ 10,000$ 10,000$ 35,000$ Total Cash 212,088$ 72,318$ 290,384$ 305,743$ EXPENSES FUND: 6030-403-410580;410585 PROJECTED REVENUE AND FUND SUMMARY ENDING CASH 4 INFORMATION TECHNOLOGY FUND ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 401-410580 Personal Services: FTE's 2.55 5.55 5.55 5.55 110 Salaries & payroll costs 196,935$ 366,388$ 346,951$ 414,408$ 121 Overtime 51$ 1,000$ 42$ 1,000$ 153 Health 35,613$ 88,484$ 79,331$ 90,081$ 155 Retirement 15,842$ 29,474$ 28,176$ 33,685$ Subtotal 248,441$ 485,346$ 454,500$ 539,174$ 403-410580 Maint. & operations: 215 Office Supplies, Ship & Recycle 1,435$ 2,865$ 1,122$ 3,380$ 218 Equipment-(non capital)23,701$ 34,295$ 34,507$ 28,900$ 325 Website & Social Media 15,663$ 6,670$ 6,088$ 6,670$ 345 Telephones - Cellular 738$ 2,800$ 225$ 2,400$ 346 SummitNet & Internet Service Providers 7,721$ 14,028$ 10,887$ 14,428$ 353 LaserFiche maintenance contract 3,597$ 5,220$ 3,597$ 60,000$ 354 Contracted Labor 12,340$ 65,100$ 9,460$ 19,000$ 355 Software & Licenses 16,935$ 19,950$ 13,489$ 28,030$ 356 Support/Maintenance Contracts 75,442$ 86,350$ 93,438$ 107,900$ 357 AV Capture All Meeting Streaming 5,280$ 5,300$ 5,393$ 5,300$ 358 Office 365 E-mail & Microsoft Office 64,436$ 66,560$ 54,608$ 66,560$ 359 Private Fiber City Buildings Network -$ 19,000$ -$ 21,200$ 360 Multi Factor Authentication -$ 18,000$ 26,359$ 8,000$ 373 Training/school/memberships 8,521$ 15,880$ 12,114$ 16,975$ 510 Insurance 2,017$ 6,077$ 6,077$ 6,800$ 403-410583 218 TV-Video Equipment & programming 5,644$ 3,500$ 4,293$ 100,400$ 403-410585 Copiers, Fax, Office machines, Phones 229 Supplies (leased equip. supplies, paper, etc.)15,141$ 18,475$ 14,241$ 18,325$ 345 Phone - Centrex 81,812$ 174,788$ 84,380$ 152,000$ 532 Copier Leases (9)15,390$ 15,504$ 14,736$ 14,288$ Subtotal 355,813$ 580,362$ 395,014$ 680,555$ FUND: 6030-403-410580;410585 EXPENSES DETAIL 5 INFORMATION TECHNOLOGY FUND ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 405-410588 Equipment: DEPT. 940 Network Equipment Capital -$ 53,000$ 32,197$ 50,000$ 403-410585 942 Servers -capital 57,796$ 43,204$ 24,308$ 59,000$ 4xx-410588 218 Police Dept. (413)21,137$ 24,545$ 27,248$ 19,290$ 354 Police - Hosted server (413)2,779$ 2,850$ 3,522$ 2,800$ 218 Park's Dept. (436)3,395$ 3,615$ 3,368$ 4,895$ 218 Public Works (410)4,016$ 3,200$ 4,074$ 6,420$ 218 Attorneys (404)3,726$ 3,505$ 4,177$ 2,180$ 218 Fire Department (416)13,021$ 6,725$ 5,752$ 6,350$ 218 MGR/HR/Mayor/Clerk/Finance- (401) 3,119$ 5,310$ 6,145$ 5,310$ 218 Community Economic & Development (480)1,328$ 1,200$ 1,361$ 2,795$ 218 Planning & Zoning (420)1,807$ 5,200$ 6,860$ 885$ Subtotal 112,124$ 152,354$ 119,012$ 159,925$ 403-510400 831 Depreciation / Replacement reserve 10,000$ 10,000$ 10,000$ 25,000$ Total 726,378$ 1,228,062$ 978,526$ 1,404,655$ EXPENSE DETAIL FUND: 6030-403-410580;410585 6 Page Fund Dept 1-26 TBID Annual Marketing Plan 27-28 7855 Tourism Business Improvement District 29 7855 Tourism Business Improvement District 625,000$ 30-33 BID Budget Letter 34-35 2701 Business Improvement District 166,259$ Total Component Units 791,259$ COMPONENT UNITS FY 2022 DESTINATION MARKETING PLAN AND BUDGET KALISPELL, MONTANA Discover Kalispell Kalispell Chamber of Commerce Convention & Visitor Bureau 15 Depot Park, Kalispell, MT 59901 http://discoverkalispell.com Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 2 Contents Page Introduction 3 About Kalispell 4 Strengths Challenges Opportunities About Discover Kalispell 8 Structure Purpose of Marketing Plan 2020 Highlights Importance of Destination Marketing 10 FY 2022 Discover Kalispell Work Plan and Budget Kalispell and the Montana Brand 12 The Travel Decision Process 13 Destination Marketing Industry Trends 17 Key Market Segments 21 Leisure – Consumer Travel Sports and Events Meetings & Conventions Groups – Domestic and International Outline of Segments and Methods 24 Goals and Objectives 25 Operating Budgets TBID 27 Bed Tax 28 DISCOVER C, Kalis 12~!J Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 3 Introduction As 2021 begins, Kalispell and the world continue to deal with COVID-19’s implications and concerns. Discover Kalispell remains focused and nimble to meet the next challenge, to effectively support Montana’s travel industry and reopen Kalispell’s economy safety and effectively through tourism. During 2020 Montana tourism fared better than the national average due to the American traveler’s continued focus on outdoor and less crowded destinations and experiences. Discover Kalispell anticipated as much as a 40-75% decrease in revenue but ended the year in a more positive position: 30% decrease in bed tax and 19% decrease in TBID revenue. Discover Kalispell’s role shifted from a focus on marketing to a destination stewardship and management role, providing information and resources to the local tourism industry and communicating with travelers once they arrived in our region to assure safe and responsible travel. Factors critical to Discover Kalispell’s FY22 business recovery strategy as travel trends and revenue collections move through recovery into more predictable levels: • Maintaining organizational stability through cash management and effective use of resources. • Supporting the community as a steward of responsible and safe travel and recreation and serve as a resource for information and destination advocacy. • Championing community-driven destination growth by celebrating the diversity of our local culture, supporting downtown resurgence projects, and travel and hospitality workforce development. • Achieving increased brand awareness and connection with travelers to drive visitations and room night stays at Kalispell hotels. As travel resumes destination promotion competition will be fierce and crowded. To maintain a competitive position in the travel marketing industry, this marketing plan focuses on increasing lodging collections by identifying high-value travelers during 2021 which in some cases are a different geographic and demographic visitor-type for Kalispell. Discover Kalispell will utilize a data-driven marketing strategy and leverage local and regional partnerships with the guidance of our high-level creative and brand content agencies of record, to achieve a strong return on investment on the tourism promotion funding we receive. DISCOVER C, Kalis 12~!J Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 4 About Kalispell Montana This is Kalispell, a place where rivers run free, mountains rise high above the valley floor and boundless adventures await. It’s big, bold and unfiltered, with a storybook-like charm that comes from being firmly rooted in traditions that are complemented by jaw-dropping landscapes and an authentic way of life. This vibrant mountain town is home to charming accommodations, locally owned shops, touchable history and a robust culinary scene, complete with farm-to-table dining, breweries and more. Kalispell is a destination that is known for its fierce independence and a frontier spirit, where four-season adventures are easily attainable. From guided winter horseback rides in the Salish Mountains to sunsets in Glacier National Park and kayaking tours on Flathead Lake to trails that weave their way in, around and through this mountain town, jaw-dropping experiences are at your fingertips. No matter what brings you to Kalispell, we invite you to fall under the spell, make memories and immerse yourself in the magic of Kalispell, Montana. DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 5 Kalispell’s Nonresident Visitor Characteristics – ITRR • Group Characteristics: 20% all first-time visitors; 60% all repeat visitors; 77% plan to return within two years. • Primary reason for trip: 55% vacation/recreation/pleasure; 26% visit friends/family or attend event. • If on vacation, attracted for: GNP, mountains/forests, open space, hunting. • Sites visited on trip: GNP, YNP, Flathead Lake state parks, other MT state parks; Little Bighorn Battlefield. • Top activities: Day hiking, scenic driving, nature photography, car/RV camping, visit local brewery, museums, wildlife watching, visiting other historical sites, recreational shopping, visiting Indian reservations. • Residency of origin: MN, UT, WA, CA, MI, ID, WI, NV, PA, TX. • Age groups represented: average age 51; median age 55; 52% male; 48% female; 28% first time visitor. (Source: ITRR 2020 Quarterly Non-Resident Survey – spent at least one night in Kalispell) Expenditure Data Non-Resident visitors spent $613.4 Million in Flathead County during 2019. Destination Facts • Kalispell ranks number 21 out of 545 micropolitan cities in the U.S. for economic strength. • The Kalispell Core and Rail Redevelopment Project is facilitating a vibrant, pedestrian-friendly, mixed-use revitalization with retail, residential, entertainment, and cultural amenities for the downtown core. • Glacier National Park, the Crown of the Continent, serves as the primary draw for warm season visitations to northwest Montana. The Park struggles with overcrowding in the Going-to-the-Sun Road corridor so is implementing a ticketed entry system for the summer of 2021. Despite limited 0% 5% 10% 15% 20% 25% 2019 Non Resident Expenditures -Flathead County (ITRR) DISCOVER C, Kalis 12~!J I I I I I I I /.." ~e,'> ;s.~e, ~ e,'> )(:> 'S:-~e, -~ ~~ -~"~ o" <,,e, ~G :o"' e}{~ ~~ <,e, . $'~ no <,~ ~ ~ <:? ~ ~~ ~~ ~e, ~~ ,s, ~~ x--0 '° ~,e, ~ .. ~ § ~~ <,q; ~q; ~e,c; 0 be, (3-0 e,~ ~G Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 6 services and closer of the east side during 2020 the park saw 60% increases in visitations during the fall season. Discover Kalispell’s marketing promotes visits to the park outside of July and August. • Kalispell’s Glacier Park International Airport is serviced by six carriers, Alaska, Allegiant, American, Delta, Sun Country, and United, with flights to a growing number of destinations, including five new seasonal destinations beginning summer 2021. Stronger than anticipated level of performance during 2020 prompted the airport to resume the terminal expansion project in spring of 2021. • Lodging properties in Kalispell: 23 hotels with 1,938 rooms plus over 390 short term rental (STR) properties active in Kalispell during the peak season (AirDNA). Flathead County has the highest number of STR’s in Montana, at 2,814 during Sept 2019-Sept 2020 (ITRR). • Groups of 10-500 can be comfortably and adequately accommodated in Kalispell. Two conference hotels that can accommodate up to 280 rooms per night with over 26,000 square feet of meeting space. Kalispell is receiving a growing number of event and group venues such as the Ashley Creek Historic Venue at Snowline Acres. Kalispell Strengths • Downtown Kalispell is experiencing a resurgence with the addition of new businesses, a burgeoning art scene including new street art and sculptures, and strong interest by out-of-area developers to invest in the CORE area redevelopment. • Well-preserved cultural offerings: Conrad Mansion Museum, Hockaday Museum of Art, The Museum at Central School. • Montana’s iconic natural landmarks located in Kalispell’s backyard: 32 miles from the entrance to Glacier National Park, 10 miles to Flathead Lake, surrounded by 2 million acres of Flathead National Forest. • State Parks: Kalispell is surrounded by eleven state parks providing trails, activities, interpretative visitor services, and water-based activities. • Increased availability of non-stop flights: Glacier Park International Airport passenger count remained strong and lead the state in year-over-year growth. By February 2021 enplanements had returned to 2019 levels. GPIA is seeing continued growth and expansion through the attractiveness of the destination, airport leadership, and Glacier AERO, a board represented by the Flathead Valley business and tourism industry serving to provide incentives for enhanced air service. • Investments in education: Flathead Valley Community College’s recent additions include the Broussard Library and Learning Commons, new on-campus housing, and the Wachholz College Center which will include a fitness center, gymnasium, event space, performing arts education and a performance and lecture hall. Scheduled to be completed spring 2022. • Completion of major infrastructure projects: continued completion of the Kalispell bypass and the designation of the Hwy 93/Reserve to improve freight and passenger vehicle mobility. Kalispell Challenges • Sized between a larger Montana city and a resort town, Kalispell is neither. It’s a burgeoning, thriving community that is best viewed and described as a small city with mountain-town amenities and culture. This distinction is an integral part of what sets Kalispell apart and vital to understand DISCOVER C, Kalis 12~!J Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 7 the competitive dynamics when setting expectations for seasonality of visitation, occupancy and room rates. • Availability of short-term rentals (STR) such as AirBNB and VRBO influences traditional lodging occupancy and average daily rate. As of September 2020, over 12,000 STR’s were active in Montana during the preceding 12 months with Flathead County receiving the highest number at 2,814 units. Kalispell STR activity during the peak summer season shows the average rental size as a 2.7- bedroom unit housing 7 guests, an average daily rate of $215/night and average occupancy of 90%. (Source: AirDNA and ITRR – The State of Short Term Rentals in Montana) • The Canadian border closed March 20, 2020. Visitors from Alberta and British Columbia are a year- round key market for Kalispell and the Flathead Valley. Top activities by those visitors include recreational shopping, day hiking, visiting local breweries, golfing, motorboating, skiing, and events (ITRR). Due to the border closure, credit card spending in Kalispell from Canada averaged a 94% decrease between April-December 2020. At this time a border reopening date has not been announced. • Kalispell Chamber/CVB works with partners and key stakeholders to convene discussions and create strategies for workforce housing needs including the promotion of public-private partnerships and other tools to incentivize a growing supply of mixed-use housing options. • Weather conditions are deviating from historical patterns which poses a challenge when promoting outdoor recreation and outdoor events. The impact of national media headlines around wildfires in GNP, as well as the wildfire smoke from surrounding states impacts visitations to our area. • Aquatic Invasive Species post a threat to the Flathead basin waterways. The impact to Montana from zebra mussels alone is estimated at $234M in mitigation costs and lost revenue. (Source: Flathead Lake Biological Station) Kalispell Opportunities • Discover Kalispell is undertaking a visual brand refresh in 2021. In addition, we are working with our parent organization, the Kalispell Chamber of Commerce to develop a co-brand, a partnership for community success, growth and sustainability. • The natural landscape is the foundation of Kalispell and its tie to agriculture and recreation. Discover Kalispell’s commitment to be an advocate for sustainability of natural resources will be integrated in our communication and promotional strategy directed to travelers as well as our alliances and partnerships with area non-profits and businesses. • Equity, diversity and inclusion will be a cornerstone for Discover Kalispell’s strategy during FY22. The marketing and community stewardship initiatives will focus on fostering a welcoming environment to all, both to the community and the outdoor recreation landscape. This includes the development of content and programming to promote all aspects of the local culture by honoring diverse residents and by informing travelers on ways to safely enjoy Montana’s outdoors. • The increased number of sports and conference and event facilities being developed within our competitive destinations highlight the need for Kalispell to prioritize the expansion of indoor and outdoor event venues and other tourism assets. DISCOVER C, Kalis 12~!J Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 8 About Discover Kalispell Discover Kalispell, a destination marketing and stewardship organization, strengthens the economic health of Kalispell by promoting the community as an attractive travel destination and therefore enhancing its public image as a dynamic place to live and work. Structure Discover Kalispell, the Kalispell Convention & Visitor Bureau, is a division of the Kalispell Chamber of Commerce. The Kalispell Chamber has served as the official tourism agency for the City of Kalispell since 1987. Discover Kalispell is funded through two contracts with public agencies and generates private funds through registration fees and sponsorships. The Chamber has contracted with the State of Montana for Kalispell’s share of the lodging facility use tax since 1987. In 2010, the Kalispell Chamber/CVB assumed administration of the Kalispell Tourism Business Improvement District under an agreement between the City of Kalispell, Kalispell hoteliers, and the Kalispell Chamber. The Discover Kalispell/Kalispell Convention & Visitor Bureau Team President/CEO Chamber CVB: Lorraine Clarno, lorraine@kalispellchamber.com Executive Director Discover Kalispell: Diane Medler, diane@discoverkalispell.com Group Sales Manager: Dawn Jackson, dawn@discoverkalispell.com Sales & Marketing Assistant: Vonnie Day, vonnie@discoverkalispell.com Visitor Services Coordinator: Meche Ek, info@discoverkalispell.com 15 Depot Park, Kalispell, MT 59901 l 406-758-2811 l http://discoverkalispell.com Purpose of Marketing Plan The FY22 marketing plan serves to direct the initiatives and spending for Discover Kalispell and inform and educate the Kalispell Chamber and TBID board of directors, community stakeholders, Tourism Advisory Council, City of Kalispell and the state legislature. Kalispell’s two funding sources, Bed Tax and TBID, work collaboratively to support this marketing plan. 2020 Discover Kalispell Highlights • Discover Kalispell contracted with The Abbi Agency as creative agency of record to direct seasonal and year-long campaigns and enhancements to Discover Kalispell’s visual brand assets. • Maintained brand awareness through COVID-19 travel restrictions and achieved strong engagement and conversions. o Implemented web chat feature for enhanced visitor information touch points. o 54% increase in visitor guide requests (Y/Y), 2,942 new newsletter subscribers. o 80% of Discover Kalispell’s group event bookings scheduled for 2020 rescheduled for 2021 and 2022. • Renewed the Kalispell TBID with the City of Kalispell through 2030 to provide funding for tourism and group sales marketing. DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 9 • Maintained success cash and expenditure management which will continue as Bed Tax and TBID revenues corrects through 2021 towards more predictable levels. • Hotel occupancy and revenue collections performed better than anticipated in 2020: o 17% decrease in occupancy, versus a projected 40-75% decrease. o 13% decrease in TBID revenue. o 29% decrease in Bed Tax gross collections. • Served as a resource for information and industry advocacy through the CARES Act Grant Funding promoting the Montana Aware and Safety First Adventure Second campaigns. For example: shop small campaigns, a variety of PPE resources made available to local businesses, and public service announcements on radio, billboards, geotargeted paid digital, and informational newsletters. DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 10 Why Destination Marketing Is Important for Communities Tourism is a competitive industry. When selecting a mountain community for a vacation destination there are many states and cities to choose from. A destination can no longer assume that if they build it they will come. Destination Marketing Organizations (DMO) such as Discover Kalispell strive to implement a tourism promotion strategy that over time will increase the competitiveness of the destination, and in turn increase revenues, taxes and local employment. New residents often began as visitors creating a virtuous cycle of economic benefits which begins with travel promotion. Impacts of destination promotion for a community are far-reaching. Non-resident visitors spent $3.77 billion in Montana (2019) and $613 million in Flathead County (2019) (ITRR). Those dollars impact a wide range of local business such as restaurants, retail, hotels, outfitters and guides, groceries, gasoline, and rental cars. Investment in tourism assets provides long term benefits. New businesses such as restaurants and breweries are an important part of the local experience’s that visitors are attracted to but are also enjoyed by residents. When a community creates the right conditions for destination development, investment, and promotion, tourism is an economic lever that supports a strong sustainable economy. Discover Kalispell works as a community partner to support and develop assets that are attractive to visitors but also support the quality of life for residents. Discover Kalispell’s comprehensive regional and national campaigns raise Kalispell’s profile, which assists the community in receiving new and expanded air service, new industries and employers, and the economic impact of recruiting conferences and events. Travelers’ wants and needs as well as their methods of trip planning are constantly changing. The promotional tactics used by a DMO to reach potential visitors need to be current, effective, and genuine to the destination’s local culture to garner visitor engagement as well as support and buy-in from the local community. This is achieved with adequate funding and organizational structure and expertise within the DMO. The role of a DMO has evolved to extend beyond just marketing. A destination’s tourism marketing brand works closely with local organizations and governments to be an active partner in the holistic health of the community. Some of the current priorities include: • Sustainable Growth – Residents are questioning a DMO’s contribution to peak seasons and the impact to resources and infrastructure. Discover Kalispell prioritizes its marketing spend to promote the fall, winter and spring seasons. The summer peak season is not actively promoted through paid advertising and instead is highlighted through the use of earned media, social media and newsletter marketing to promote areas and activities outside of Glacier National Park and actively guide visitors to off-the-beaten-path experiences. • Development – DMO’s are not just marketers, they are advocates and stewards of the destination’s community resources. Discover Kalispell is actively supporting the following initiatives: Glacier AERO to develop new and expanded air service, the Kalispell core area and downtown development DISCOVER C, Kalis 12~!J Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 11 projects, providing event and visitor asset development grants, serving as an advocate for Kalispell’s expanding arts and culture scene including our three downtown museums, educating in-market and potential travelers on Recreate Responsibly principles to help protect our natural resources, and honoring and promoting a variety of aspects of the culture and heritage of northwest Montana. • Workforce – adequate workforce is a key initiative for the Kalispell Chamber of Commerce Convention & Visitor Bureau. The Chamber’s 2021 workforce initiative includes a multi-year program supporting Kalispell’s three top industry sectors: tourism and hospitality, manufacturing and occupational trades, and bioscience and being a leading voice to develop effective strategies to address workforce housing and childcare needs. DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 12 FY 2022 DISCOVER KALISPELL MARKETING WORK PLAN AND BUDGET The Montana Brand and Kalispell Kalispell fits perfectly with the Montana Brand enabling Discover Kalispell to work cooperatively with the Montana Office of Tourism and Business Development and Montana region and CVB partners. More spectacular unspoiled nature: Kalispell is surrounded by 10 mountain ranges, a national park, two national forests, one wilderness area, and the largest freshwater lake in the west. Vibrant and charming small town: Kalispell’s vibrant downtown offers Montana-inspired dining, spirits and brews. Situated perfectly between Glacier National Park and Flathead Lake, blending four-season adventure and soul-stirring beauty for an unforgettable experience. Breathtaking experiences by day, relaxing hospitality at night: Making waves on Flathead Lake, rafting the Middle Fork, cycling the Going-To-The-Sun road, exploring ‘The Bob’, or viewing fall’s dramatic transformation in the Flathead National Forest. However you choose to spend the daylight hours, your evenings will be full of hearty food and homey accommodations in Kalispell. Cooperative Programs Discover Kalispell partners with MOTBD in digital and print campaigns and research joint ventures. Other cooperative projects include press trips, trade shows and photo and video asset sharing. Discover Kalispell partners with Glacier Country and in-region CVB’s on a variety of projects such as media events, press trips, meeting planner FAM’s, trade shows, and crisis management planning. DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 13 The Travel Decision Process The travel industry is recognizing the pent-up demand consumers are feeling which is leading to an increased desire to travel again in 2021. With the increasing world-wide vaccination rates and pandemic fatigue, it is believed that recovery will begin in earnest during 2021. Longwoods Travel Sentiment Study indicates that 84% of American travelers have travel plans in the next six months. Skift reports that United, Delta, and Alaska Airlines are near break even or positive cash flow. Meetings and other types of group travel has restarted with bookings from 2020 contracting for the second half of 2021 and into 2022. The Trip Advisor 2021 Traveler Trend report states, “For destinations and tourism operators, the message is clear: however you choose to market your offering to travelers this year, don’t wait. Every day, more and more travelers aren’t just dreaming of their next trip abroad, they are planning and booking it.” Destination marketing has restarted across the U.S. and competition for the attention of travelers will be fierce. This is being called the Year of Travel Rebound and northwest Montana is anticipated to receive a high number of visitations as a desirable outdoor destination and with the increased number of non-stop flights to Kalispell. Steps to insure a safe and healthy trip will continue to remain a priority for travelers. Discover Kalispell’s Travel Safe, Recreate Responsibly and Travel Tips resources will continue to play an important role providing current information to travelers and local businesses. Although the travel landscape has changed and the nation is still moving through recovery, when it comes to destination marketing and the ability to competitively reach travelers in the planning cycle, many of the strategies Discover Kalispell typically employs will remain constant. Discover Kalispell strategies to reach consumers throughout the planning cycle: Stage 1 - Inspiration Messages: Speak to the desire for a trip that includes a mountain community, outdoor recreation, relaxation, friendly-small town feel, and free-spirit adventure while also addressing safety, availability of modern comforts, and dispelling perceptions of Montana being difficult to access. Include messaging in our promotions that shows the affordability of a Montana vacation once they arrive and the unique experiences and memories they’ll receive (Glacier National Park, Flathead Lake). Highlight family-friendly events and activities. Tell an inspiring story of what makes our community special. Most travelers are also considering the trip in the inspiration stage and the budget continues to have a strong influence throughout the planning cycle. Tools: • Destination websites – discoverkalispell, visitmt, glaciermt. • Targeted content and search marketing. • Discover Kalispell social media channels: Facebook, Instagram, Twitter, Pinterest, You Tube. • Blogs, articles, and inspiring photos & videos to demonstrate the unique Kalispell culture. • Sponsored content in targeting and retargeting campaigns. • Newsletter marketing to keep followers engaged. • Travel shows to generate one-on-one conversations with potential travelers in key markets. • Earned media to let others tell your story. DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 14 Stage 2: Orientation – Planning Messages: Highlight the diverse events and activities, downtown Kalispell, variety of dining choices, locally made products, and suggested itineraries. Soften the perception that they will be isolated (being without common amenities) and the perceived challenges of harsh weather. Highlight local food, craft beverage scene, arts and entertainment, recreation, and natural resources. Tools: • Discoverkalispell.com • Consumer reviews and ratings on travel platforms. • Be present on popular travel sites. • Strong call to action in all content. • Customized content for newsletter database. • Local events calendars. • Video to highlight events and activities so they can imagine themselves in the picture. • Checklists to incentivize trip planning – ex. 10 day-hikes within 30 minutes of Kalispell. Stage 3: Facilitation – Booking Messages: Travelers are interested and motivated but probably have not finalized trip plans. Goal is to not lose them to another destination by making it easy for them to book. Connect travelers with hotels and activity providers, highlight events during their travel dates, promote activities outside of Glacier National Park to extend the trip, and make the transaction as smooth and seamless as possible. Tools: • Mobile-friendly website. • Lodging booking engine on DiscoverKalispell.com. • Activity booking links on DiscoverKalispell.com. • Reliable sources for questions - VIC, travel guide, website chat, responsive to comments on social media. • Season-specific and niche activity content on website and social media. • Links to a variety of maps on DiscoverKalispell.com. • Resources – Book Your Adventure web page and list of businesses that fit a variety of categories. • Visitor Information Center that is open year-round and available through a variety of electronic and one-on-one platforms. Stage 4: The Experience Messages: Travelers rely on mobile to get their bearings once arriving at a destination. Once they are here, a destination and other tourism businesses need to be present with resources on websites, apps, and social media, including a way to tap into local knowledge. Tools: • Mobile-friendly website with up-to-date event calendar and sample itineraries. DISCOVER C, Kalis 12~!J Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 15 • Wayfinding signage. • Restaurant and Brewery, Winery, Cidery and Distillery map guide. • Making sure that local businesses know what Discover Kalispell is and what resources we have available so they can refer their customers. • Visitor Information Center that is open year-round with maps, itinerary suggestions and knowledgeable travel coordinator to find the answers to their questions. Also accessible via web chat, phone and email. Stage 5: Sharing The goal is to create loyal fans that will share trip photos on social media and tell stories about their adventures at the next party and family gathering. Back to Stage 1 with the next traveler DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 16 DISCOVER Kalis~ell l10NTANJ Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 17 Destination Marketing Industry Trends and Research Leisure Travel Trends 2020 upended the tourism industry, changing the predictability of visitation seasonality and the definition of Kalispell’s typical visitor. In 2021 success needs to be redefined, using this time to ask questions, identify the ideal target consumer and go after it, build business. Tread carefully but with purpose into the adjusted normal. Destination Analysts provides weekly COVID-19 Travel Insights which outline trends in traveler sentiment and factors involved in restarting the travel industry. The April 5th weekly update on American Travel in the Period of Coronavirus showed: • On average, American travelers believe the United States is 52.6% back to normalcy right now. Nearly half believe their life will be back to “normal” by September. • About two-thirds of Americans are highly open to travel inspiration right now and the number of Americans actively dreaming about and planning travel reached a 2021 peak at 77.7%. Many travelers will continue to prioritize a destination and businesses within that destination that continue to exhibit health and safety protocols. Destination Analysts survey indicated that 73.5% feel that wearing a mask is still necessary after vaccination. When asked how confident are you that you can travel safely in the current environment 36.2% were confident or very confident. Desire to travel is there but hesitations for health and safety still are a factor. In 2021 DMO’s will need to maintain a community-first focus. Destinations need to continue to demonstrate their community’s commitment to safety and preserving the local culture and way of life. ITRR Residents’ Attitudes Towards Tourism – 4th Quarter 2020 report shows that 61% agree or strongly agree that because of COVID-19, I am more concerned about visitors in my community. That sentiment is heightened in regions such as northwest Montana where residents also expressed that “my community is becoming overcrowded because of more visitors during the summer tourism season.” Discover Kalispell will continue to communicate the health and safety guidelines for city, county and state, as well as federal lands - Glacier National Park and Flathead National Forest. Travelers also want to be aware of the percentage of residents that have been vaccinated and availability of testing. Discover Kalispell’s FY22 marketing plan addresses the importance of a community-first focus by 1) continuing to support a sustainable destination through targeted messaging about responsible recreation and safe travel, 2) develop community advocacy initiatives that promote equity, diversity and inclusivity and 3) continue to be an active participant in initiatives that add to the viability and smart growth of Kalispell and the downtown core. Key performance indicators used during FY22 to optimize marketing and promotional campaigns: • Smith Travel Reports – hotel occupancy, ADR, demand and revenue on a weekly basis for Kalispell and competitive set. DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 18 • Destination desirability – paid and organic media engagements and conversions, visitor guide requests, newsletter subscriptions and earned media. • Website analytics – regular tracking of unique visitors, pages/session, session duration to retain engagement with destination and monitor campaign results through landing page activity. • Mobile location data – track visitations daily utilizing geolocation data at a micro-destination specific level. • Visitor spending – monitor visitor spending via credit card transactions in Kalispell gauging geographic market seasonal impacts based on overall spend and lodging spend. Meetings Industry Trends The meetings industry took a major hit with the 2020 pandemic and required planners to relearn and rethink everything from business models and sponsorship to event technology and content delivery. A survey of 929 planners by Northstar Meeting Group taken February 18 to March 2, 2021 found that 81% of all planners will hold their next in-person event sometime in 2021. Most of that business (59%) will fall in the second half of 2021 and just 19% will hold their next real-life gathering in 2022 or later. Associations are leading in this progress towards recovery, followed by independent planners and sports. Respondents from those market segments are more confident that vaccine rollouts will speed the industry’s recovery, more likely to hold their next in-person events in the second quarter of 2021, more apt to be planning hybrid meetings, and much less likely to hold all-virtual gatherings. Corporate meetings will be slow to return mostly due to restriction on employee travel. Liability concerns of employees with underlying health issues and budget issues are both significant factors relative to the restrictions. Sporting events were among the few market segments that did not come to a halt in 2020. “Youth sports, in particular, have been a gift to destinations that reopened quickly, and that business remained strong even during the pandemic”, points out Al Kidd, president and CEO of the Sports Events and Tourism Association. Evidence that children are less susceptible to the virus gave parents more confidence in letting their kids participate in events, and organizers followed the example of professional leagues to minimize risks and control outbreaks. As the dust clears a bit and Discover Kalispell looks forward to the future of meetings and events in 2021- 2022, one thing is clear: virtual and hybrid events are here to stay, and alongside traditional in-person events will become fixtures in most go-forward meetings and event programs. In a recent study through PCMA, 76% of planners said that they are going virtual for 2021. In another survey with Northstar Meeting Group survey, they found that 54% are now planning meetings with both online and in-person components or planning to do so. Discover Kalispell Strategies: • Meeting and group business will pick up starting in the fall of 2021 with Association market likely to return the quickest to in-person meetings. Discover Kalispell’s primary market for meeting business is the Montana and Pacific Northwest region. Targeted paid media campaigns connect with planners DISCOVER C, Kalis 12~!J Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 19 booking group sizes best served by Kalispell’s group venues and amenities. Quarterly newsletters to meeting planner database retains connections and communicates the services, expertise in event planning assistance, and incentive programs that Discover Kalispell offers. • Sporting events didn’t come to halt during 2021 and will continue to be strong for destinations. Discover Kalispell will retain and build connections with state and local sports organizations, regional and national promoters and tournament directors, by soliciting new destination events, assisting with specific requests and providing grant funding for new and expanding local events. • The biggest hurdle and obstacle for the future of in-person meetings are general hesitation and uncertainty related to COVID-19 by event hosts and potential attendees. With this uncertainty, virtual and hybrid meetings continue to evolve and become more important. Discover Kalispell’s hybrid meeting resources help planners and groups start a connection in Kalispell. Providing resources and knowledge on industry trends, local vendor resources, keeping up-to-date with meeting industry articles and working closely with hotel sales departments. Group Tour & Travel Trends As the world slowly recovers from Covid-19, borders gradually start to open, the expectation of travel will look different than it did pre-pandemic. Most guided travel companies say they are confident people eventually will return to more traditional group travel but the trend toward more intimate tours has spread quickly. Collette, who was one of the few major tour operators running trips this year, reduced its maximum capacity for the near term and most major operators say they expect smaller groups to be the norm, at least initially. The Globus family of brands, for instance, has expanded small-group departures across almost all of its guided itineraries next year, meaning guests will have the option to travel in groups that average 24 people rather than the standard size of about 40. Many U.S. tour companies will look to domestic tours and destinations with wide-open spaces and create more FIT itineraries. What used to be considered travel hot-spots, areas that were popular prior to the pandemic, may be put on the back burner for a while. The popular destinations will be those destinations that have controlled the coronavirus and more off-the-beaten path locations will become more popular. Discover Kalispell Strategies: • Tour companies are reducing the capacity of tours to comply with COVID-19 guidelines and instill confidence in travelers. Discover Kalispell connects with domestic tour companies through paid and organic media placements promoting Kalispell as the perfect destination to experience wide-open spaces, outdoors and off-the-beaten path activities and experiences. • International travel will take some time to return. Discover Kalispell will continue the relationship and marketing partnership with Rocky Mountain International (RMI) which has representatives in France, Germany, Australia, Italy, UK, Benelux and Nordic Regions. Discover Kalispell’s quarterly tour operator newsletters retain connections with tour operators and highlights itineraries, group resources and amenities. DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 20 With a rich mountain culture and small-town charm, Kalispell combines the conveniences of city amenities with a destination that’s genuine, welcoming and service-oriented. Kalispell’s soul-stirring beauty and full-service offerings make it easy for attendees to connect to the spirit of this place year-round, from local business to the wild outdoors, as well as to each other. DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 21 Key Market Segments Discover Kalispell utilizes a variety of marketing and promotional strategies to reach leisure travelers and implements a targeted group sales strategy to grow the meetings, convention and group travel segments. The goal: to introduce travelers to the numerous offerings in and around Kalispell, while also encouraging them choose to overnight in Kalispell. Consumer – Leisure Travel Summer is not actively promoted through paid advertising. Discover Kalispell uses earned media and social media primarily to actively guide visitors throughout Kalispell and the valley, introducing them to off-the- beaten-path/unknown experiences. For winter, Discover Kalispell focuses on the destination’s well-rounded winter offerings and place a larger emphasis on guided experiences that combine the area’s outdoor recreation with indoor amenities like museums, wellness and dining. Year-round, and especially during shoulder seasons, Discover Kalispell focuses on promoting annual and community events, unique activities, Kalispell’s charming downtown and burgeoning arts scene. Key Segment/High Potential Visitors: • Outdoor recreation seekers • Arts, culture, and history enthusiasts • Sports and event travelers • Family travel Emerging Segments: • Travelers that are new to outdoor recreation. Geographical Markets: Winter Missoula, Seattle, Spokane, Great Falls, LA, Portland, Dallas Spring Missoula, Seattle, Spokane, Portland, Phoenix, southern CA, Dallas Summer Southern CA, Seattle, SF-Oakland, Phoenix, New York Fall Phoenix, Seattle, LA, Spokane, Portland, Missoula, Dallas Sports and Events Discover Kalispell serves as host and partner to bring numerous sporting and other types of destination events to Kalispell. Events range from large national and international events such as the Montana Spartan Race to regional youth events like Three Blind Refs. Partners include high school athletic directors, venues such as Flathead County Fairgrounds, Majestic Valley Arena and Flathead Valley Community College, community event organizers and national event promoters. DISCOVER C, Kalis 12~!J Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 22 Key Focus: Regional or expanded national events during the shoulder seasons and indoor events taking place in winter. Grants: Discover Kalispell offers grant funding for new and expanding events based on an application and scoring process directed by the TBID board of directors. Meetings and Conventions Associations will continue to be the focus for Kalispell and is projected to be the market segment most likely to have confidence in returning to in-person meetings. Discover Kalispell will continue to build on existing relationships with regional and national associations and become more involved with our state association, Montana Society of Association Executives, through partnership and sponsorships. The Pacific Northwest Region will remain our geographical market, which includes Seattle, the Puget Sound area and Oregon. Cities in the Puget Sound area include Tacoma, Olympia and Everett. Seattle is the closest major U.S. city to Kalispell, only an eight-hour drive from Seattle and Glacier Park International Airport offers numerous daily direct flights out of Kalispell to Seattle and a seasonal, daily flight to Portland. Oregon has a large number of regional associations in Salem and Portland. More rural areas such as Montana will benefit with group bookings from extended closures and uncertainty in Washington and Oregon. Key Segment: State, national and regional associations Geographical Market: Montana, Pacific Northwest region – Seattle, Oregon Group Tour & Travel National parks (Glacier National Park), affordability, unique, off-the-beaten path experiences and wide-open- spaces are the right elements to attract domestic, regional and international tour companies, clubs, hobby groups and senior travel to Kalispell. Key Segment: • Domestic tour operators looking for niche travel to include weekend getaways, senior travel, cultural/historical and motorcycle tours. • International tour operators that promote outdoor recreation, national parks, cultural and historic experiences tor travel planners in their countries. Due to international travel restrictions continuing in 2021 Discover Kalispell will pursue opportunities through organic media, connections and partnerships versus paid media campaigns for this segment. Geographical Market: Domestic group coordinators and tour operators that are now focusing on destinations in the U.S. versus international due to travel restrictions. DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 23 Destination Stewardship During the COVID-19 pandemic Discover Kalispell turned inward – providing information and resources to support local businesses and demonstrating that the health of the local community was of highest priority. That opportunity created a positive connection between the CVB and the community. Discover Kalispell will continue to serve a destination management and stewardship role during FY22 and beyond to visitors currently in Kalispell/NW Montana, residents and local businesses. Key Segment: Non-resident visitors that are currently in Kalispell/NW Montana. • Be a resource for travel information (ex. highway construction, rental car shortages). • Promote Travel Safe and Recreate Responsibly behavior including any currently health guidelines and recommendations. • Promote things to do outside of Glacier National Park. Residents and Business Community • Provide printable resources on important issues impacting the tourism and hospitality economy (ex. fact sheet on GNP ticketed entry system and summer highway construction projects). DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 24 Key Segments and Methods Segment Methods Administration-Operations Staffing: wages, insurance, employer expenses Operating costs Marketing Support Research – Smith Travel, Visa Vue, Mobile Location Data, AirDNA (supports all segments) Creative agency services Discover Kalispell Grant Program – events and visitor asset development Online booking engine – lodging & activities Training and education Website Marketing Maintenance and enhancements Website marketing (SEM and SEO) Consumer Photo and video asset acquisition Social media administration Media buy: print, digital and multi-media marketing Travel show attendance and booth display Airport visitor display Newsletter marketing Travel guide, niche brochures and maps Event Development and Promotion Montana Spartan Race Sales - Groups, Meetings & Trade shows Conventions Familiarization tours Group incentive program to secure events and conferences Media buy: print, digital and multi-media marketing Newsletter marketing Marketing collateral and image asset acquisition Customer relationship management system Sales calls Visitor Services Operation of Kalispell VIC Fulfillment services Cooperative Marketing & MOTBD Partnership Programs Glacier Country Glacier Natl Park and Flathead Natl Forest Other regional Chambers and CVB’s City of Kalispell Trail Crew – Core and Rail Project Kalispell Downtown Association Glacier AERO PR and Publicity Travel media and social influencer press trips Media events in key markets PR services – proactive and reactive story pitches, earned media tracking Kalispell branded merchandise DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 25 Goals & Objectives Consumer and Event Marketing: GOALS 1. Increase year-round visitations from non-resident domestic and international travelers. 2. Generate earned media for Kalispell in targeted U.S. and International markets. 3. Build relationships with potential and in-market visitors as demonstrated through increased usage, engagement, and conversions on owned media. 4. Continue to position Kalispell as a sports and event destination by building relationships with state and local organizations, regional and national promoters, and tournament directors. OBJECTIVES 1. Increase occupancy at TBID hotels by 2% during FY22 (as measured by STR Report). 2. Increase engagement of website users on DiscoverKalispell.com through increasing average pages per session and session duration during FY22. FY20 = avg 3.54 pgs/session (20% increase from FY19); 1:32 session duration (4% decrease from FY19). 3. Increase visitor guide requests (mail and digital views) by 25% over FY20. 25% increase equates to additional 1,334 requests. FY20 = 5,338 total requests. 4. Increase consumer newsletter database by 14% over FY20 (Database as of 6/30/2020 = 17,981. 14% increase equates to additional 2,517 subscribers). 5. Measure engagement and reach with Discover Kalispell social media channels by 1) increasing followers on Instagram by 10%; 2) increase views on Pinterest by 5% each month; and 3) obtain an average post engagement on Facebook of 3%. 6. Host minimum of one press or influencer media representative from targeted demographic or geographic markets. 7. Promote Kalispell for sports event travel through key industry publications, direct marketing to tournament organizers and promoters, and the TBID Event Grant program. Destination Stewardship/Community Advocacy: GOALS a. Develop community advocacy initiatives that promote equity, diversity and inclusivity. b. Be an active participant in initiatives that add to the viability and smart growth of the Kalispell and the downtown core. c. Support a sustainable destination through messaging about responsible recreation and safe travel within current health and safety guidelines. 5. Play an active role as a voice for tourism in the state and the community through positive publicity and outreach and as an advocate for the tourism industry in state legislative issues. 6. In partnership with Glacier AERO and Glacier Park International Airport, support initiatives to maintain and enhance air service. DISCOVER C, Kalis 12~!J Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 26 OBJECTIVES 1. Build a library of local stories to be promoted in owned and earned media which highlight diverse cultures, lifestyles, and physical abilities. 2. Promote recreate responsibly communications to visitors in-market, residents, and provide resources for businesses. 3. Be an advocate for downtown programs – public art, historic preservation, Trail Crew, and the development of visitor assets through the Discover Kalispell Grant Program. 4. Support initiatives that address workforce development for the tourism and hospitality industry. 5. In partnership with Glacier AERO, provide financial sponsorship or marketing support towards new and expanded air service for fall, winter and spring. M&C and Group Travel Marketing: GOALS 1. Promote Kalispell as a destination for domestic and international tour group travel. 2. Continue to build database and relationships with tour operators (domestic and international) and active meeting planners in key markets and segments. 3. Promote Discover Kalispell’s group services to local key professionals, businesses, and organizations, educating about the economic impact of group business to Kalispell’s economy. 4. Continue to develop resources and knowledge to remain current on hybrid and virtual meetings industry trends. OBJECTIVES 1. Increase database of qualified and interested meeting planners and tour operators by 10% over FY20 (equates to additional 111+ opt-in subscribers) and retain engagement through quarterly newsletters. 2. Increase Discover Kalispell Linked In followers by 20% through regular postings, paid and organic campaigns. 3. Attend in-person or virtual trade shows to promote Kalispell as a meeting and group travel destination. 4. Host two individual FAMs (physical or virtual) for qualified planners or tour operators who have never been to Kalispell or Glacier Country. 5. Connect and engage with meeting planners and tour operators through targeted year-long campaigns through Discover Kalispell paid and owned media. 6. Attend Montana Society of Associate Executives meetings, in person or virtual, to create relationships with planners and solicit group business. DISCOVER C, Kalis 12~!J Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 27 Budget - TBID TBID Projected Revenue $ 525,000 Rollover from FY21 $ 100,000 Total $ 625,000 Program Description Project Program Total Administration and Operations $275,250 Marketing Support $89,900 Smith Travel Reports $8,900 Organizational Memberships $4,000 Training and Education $1,000 Research $8,000 Grant Program $12,000 Creative Agency Services $50,000 Ares $6,000 Website $32,000 Maintenance and enhancements $12,000 Website marketing (SEM-SEO) $20,000 Consumer Marketing $74,450 Photo and video library $10,000 Social Media administration $8,500 Media buy: print, digital, multi-media $45,000 Travel show attendance $2,450 Trade show booth display $500 Airport visitor display $1,500 EMarketing $1,500 Niche brochures $5,000 Events and Sports -Operations and Promotion $35,000 Spartan Race $35,000 Groups and M&C $71,400 Meeting Planner Shows $6,000 Meeting Planner FAM $4,000 M&C and Group incentive program $30,000 Media buy: print, digital, multi-media $16,000 EMarketing $1,400 Group photo and video library $2,000 M&C collateral $4,000 Customer Relationship Mgmt System $6,000 M&C memberships $1,000 Sales calls $1,000 Publicity $47,000 Travel media press trips/FAM $10,000 PR - agency services, Meltwater, misc. $35,000 Kalispell branded merchandise $2,000 TOTAL $ 625,000 DISCOVER Kalis ~~!! Discover Kalispell, Kalispell Convention & Visitor Bureau -- FY 2022 Marketing Plan 28 Budget – BED TAX Bed Tax Projected Revenue $ 155,000 Program Description Project Program Total Administration $27,375 Marketing Support $64,000 TAC/Gov Conf $1,000 VIC staffing $35,000 Opportunity marketing $9,500 Research $10,000 Outreach $2,000 Wayfinding $1,500 Joint Ventures $5,000 Fulfillment $6,300 Phone (800 line) $100 Postage $6,000 Supplies $200 Consumer Marketing $40,325 Photo and video library $10,000 Social Media administration $5,000 Media buy: Print, digital, multi-media $18,000 Travel show attendance $2,325 Printed Collateral $5,000 Group and M&C $17,000 Media buy: Print, digital, multi-media $5,000 Group Marketing Personnel $12,000 TOTAL $155,000 DISCOVER Kalis ~~!! TOURISM BUSINESS IMPROVEMENT DISTRICT ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY 20/21 FY20/21 FY 21/22 BEGINNING CASH 10100 CASH: $10,000 $130,000 $130,000 $100,000 Total Cash $10,000 $130,000 $130,000 $100,000 RECIEPTS (DUE TO TBID) 10100 Room Tax $658,000 $430,000 $430,000 $525,000 Total Receipts $658,000 $430,000 $430,000 $525,000 TOTAL AVAILABLE $668,000 $560,000 $560,000 $625,000 DUE TO Administration $34,400 $27,375 Staffing $218,000 $247,875 Marketing Support $79,700 $89,900 Website $30,000 $32,000 Consumer Marketing $53,100 $74,450 Events and Sports - Operations and Promotion $50,000 $35,000 Groups and M&C $50,800 $71,400 Publicity $44,000 $47,000 $538,000 $560,000 $460,000 $625,000 ENDING CASH CASH: $130,000 $0 $100,000 $0 PROGRAM DESCRIPTION FUND: 7855 PROJECTED FIDUCIARY RECEIPTS AND FUNDS DUE TO The Tourism Business Improvement District is a component unit of the City of Kalispell. The City does not record revenues and expenses of the district. The funds are passed thru to the Chamber of Commerce. The Chamber is responsible for managing the funds and providing the City with financial statements. 29 PO Box 1997 Kalispell, MT 59903 (406) 253 -6923 www.downtownkalispell.com KALISPELL BUSINESS IMPROVEMENT DISTRICT 2 0 2 1 -202 2 BUDGET May, 8, 2018 Mayor Johnson and Kalispell City Council, The proposed budget for the Kalispell Business Improvement District follows this letter and keeps in mind the Mission, Vision and Purpose of the District. The Mission of the Kalispell Business Improvement District The Kalispell Business Improvement District is an organization comprised of its members: proud and dedicated people who work together to inspire and create a healthy, vibrant downtown culture that embodies its rich history of beauty, integrity and kindness while fostering a thriving economy. The Vision By creating a beautiful downtown culture, Kalispell will be an attractive, worthy place for the delight of its residents, and the continued success of it entrepreneurs. The Purpose To accomplish its vision of creating a vibrant and dynamic business district the BID works to: •Build effective partnerships with businesses, institutions, property owners, and city government to maintain a clean and safe community •Attract, retain and promote quality businesses and retail segments to support our local economy •Promote Kalispell as a renowned destination point with a business, retail, entertainment and institutional mix offering unique products, services and events •Promote Kalispell as the preferred place to shop, work, learn and live Board of Directors Kisa Davison, Chair Marshall Noice Curtis Bartel Gabe Mariman Jon Fetveit Cara Lamire Pam Mower 30 DOWNTOWN DLISPEll KALISPELL BUSINESS IMPROVEMENT DISTRICT PO Box 1997 Kalispell, MT 59903 (406) 253 -6923 www.downtownkalispell.com BID ASSESSMENT FORMULA Montana Code Annotated 7-12-1133 (2) directs the governing body to annually assess the entire cost of the district against the entire district using a method that best ensures that the assessment on each lot or parcel is equitable in proportion to the benefits to be received. The BID Board has reviewed the current assessment formula and is recommending that the formula for fiscal year 2022 remain the same as the 2021 fiscal year. All property owners within the district will be assessed a flat fee of $100.00, $0.015 per square foot assessment and a taxable value assessment from .0225%. Owner occupied residential properties will not assessed. The formula would leave the overall budget at approximately the same level as the 2021 fiscal year. After discussion of the new work plan the BID Board of Directors believes that the proposed assessment formula will ensure proportional benefits for the entire district. WORK PLAN 2021 The BID Board of Directors is pleased to let the Mayor, Council and property owners know that the following list from the 2021work plan will be completed prior to the end of the current fiscal year. •Worked with the Kalispell Downtown Association to design and assist with funding of three bike racks downtown the first to be installed May 2021. •Provided funding for 12 new trees to replace dead and dying trees downtown •Awarded 18,570 in Facade Improvement grants •Beautification – Provided plants for 54 downtown corner planters and 115 hanging flower baskets •Continued representation on the CORE trail committee by the BID Executive Coordinator •Assisted property owners/business owners resolve issues downtown •Continued investment in our website and social media presence •Promoted public art within the Business Improvement District •Continued to be an advocate for downtown •Beautification – Provided 1 fulltime Downtown Ambassador and 1 part time Downtown Ambassador to clean & maintain downtown public areas and BID-provided flowers •Developed a plan to address the entire district needs and fair distribution of services offered by the BID such as flowers, cleaning, etc. •Secured a Department of Commerce grant to hire a contractor to develop historic building standards. •Create a digital program for visitors highlighting restaurants, retail and the downtown walking guide through virtual passports As we all recognize, 2020 was a year of great changes. While we cancelled most events downtown, we were encouraged that our community continued to support the downtown district. We lost a couple of our downtown businesses early during the pandemic but quickly saw many new businesses opening despite the uncertain and changing future. 31 KALISPELL BUSINESS IMPROVEMENT DISTRICT PO Box 1997 Kalispell, MT 59903 (406) 253 -6923 www.downtownkalispell.com WORK PLAN 2022 The following pie chart and detail demonstrates the proposed expenditures for the fiscal year 2022 work plan. Development Activity •Façade Improvement Program $15,000 •Development Activity $40,000 •Cleaning & maintenance $35,000 •Print advertising $ 500 •Sponsorship/Events $ 5,000 •Insurance $ 1,000 $96,500 Communications •Web Development & Management $ 2,000 •Social Media & on line marketing $ 3,000 •Conferences/Travel/Memberships $ 1,000 •Newsletter $ 500 •Cell Phone $ 0 $ 6,500 Beautification •Flowers $ 10,000 •Art $ 5,000 $ 15,000 Tourism •Printing/media programming $ 5,000 $ 5,000 Staffing •Executive Coordinator – Contract $ 38,500 •Rent/supplies/conferences/mileage $ 900 $ 39,400 City Administrative Fee $ 3,859 $ 3,859 32 BID BUDGET 2021 -2022 2 % ■ Communications ■ Development Activity ■Tourism ■ Beautification ■ Staffing/Office ■ City Ad min fee KALISPELL BUSINESS IMPROVEMENT DISTRICT PO Box 1997 Kalispell, MT 59903 (406) 253 -6923 www.downtownkalispell.com TOTAL PROPOSED BUDGET $166,259 Projects for the 2022 fiscal year include: •Hold an annual property owner meeting to garner feedback and gather suggestions for future BID areas of focus & projects •Develop a long term plan for BID and utilize feedback gathered from property owners and the City Council to determine long-range focus and projects •Continue the Façade Improvement Program and award up to$15,000 in grants throughout the BID •Continue to work on the development of a mentor program for new developers in conjunction with Montana West Economic Development, Kalispell Chamber of Commerce and the City of Kalispell Planning Department •Further collaboration with the Kalispell Parks and Recreation to replace more missing and dead trees within the BID. •Work with the Kalispell Downtown Association and other community members to identify and support public art within the BID •Continue to support the creation and placement of artistic bike racks •Continue investment in our web site and social media presence •Maintain Executive Coordinator and Downtown Ambassador positions •Provide 115 hanging flower baskets and bedding plants for 54 corner planters & provide for their maintenance •Advertise downtown events to continue drawing visitors for the economic success of property/business owners through our website •Continue to advocate for downtown •Continue the development of a digital program for visitors highlighting restaurants, retail and the downtown walking guide through virtual passports The Kalispell BID encourages the City of Kalispell to continue reinvestment in the Downtown core of Kalispell, including improvements to water pressure on Main Street and improvements in City-owned parking lots. As the Flathead Valley experiences substantial growth, the KBID is actively involved in coordinated efforts with the City, Montana Economic West Development, and the Kalispell Chamber of Commerce to facilitate investment and redevelopment in Downtown Kalispell. With the influx of new residents and new development, we view obstacles as opportunities for our collective efforts to facilitate sustainable growth and utilize resources efficiently. We aim to build a community that attracts a wide audience to live, work, and play in Downtown Kalispell. Many thanks for your consideration of the 2022 fiscal year budget. Best regards, Kalispell Business Improvement District Board of Directors Kisa Davison, Chair Jon Fetveit Gabe Mariman Cara Lemire Marshall Noice Pam Mower Curtis Bartel 33 BUSINESS IMPROVEMENT DISTRICT #2 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 BEGINNING CASH 10100 CASH: Operating $65,994 $70,988 $70,988 $63,989 Total Cash $65,994 $70,988 $70,988 $63,989 REVENUES 311100 Levy (includes $26,500 from flat fee)$45,612 $73,499 $46,920 $50,000 311200 Penalty and interest $393 $350 $456 $450 335230 Class 8 PP reimb.$694 $350 $852 $850 334015 Grant $0 $15,000 $7,500 $7,500 363010 Assessments $64,539 $50,000 $59,616 $60,000 343014 Charges for services - garbage/parking $4,349 $4,349 $4,880 $4,880 365000 Reimursements / Contributions $46 $0 $554 $0 371010 Interest $782 $800 $389 $450 Total Revenue $116,415 $144,348 $121,167 $124,130 TOTAL AVAILABLE $182,409 $215,336 $192,155 $188,119 Total $111,421 $193,806 $128,166 $166,259 ENDING CASH CASH: Operating $70,988 $21,530 $63,989 $21,860 FUND: 2701-490-470330 PROJECTED REVENUE AND FUND SUMMARY EXPENSES PROGRAM DESCRIPTION Downtown Business Improvement District was created April 3, 2017 by Resolution 5801 34 BUSINESS IMPROVEMENT DISTRICT #2 ACTUAL BUDGET ACTUAL BUDGET FY19/20 FY20/21 FY20/21 FY21/22 PROGRAM: STAFFING: 210 Office Supplies $90 $500 $150 $300 354 Contract staff - coordinator $34,847 $34,847 $35,706 $38,500 355 Contract staff - other(1FT/1PT)$31,338 $40,000 $34,677 $35,000 373 Conferences/Travel/Memberships $0 $1,000 $75 $1,000 530 Storage Unit Rent $600 $600 $600 $600 COMMUNICATIONS: 322 Newsletter $132 $500 $0 $500 359 Web Site Development/Maintenance $270 $2,000 $1,225 $2,000 337 Social Media and On-line Marketing $3,010 $3,000 $2,652 $3,000 DEVELOPMENT ACTIVITY: 780 Development Activity $4,269 $50,000 $31,638 $40,000 790 Façade Improvement Program - carryover $10,000 $16,754 $25,000 $8,147 $15,000 335 Print Advertising $0 $500 $0 $500 391 Sponsorship/Events $5,570 $5,000 $0 $5,000 510 Insurance $823 $2,000 $909 $1,000 TOURISM: 323 Printing - mobile app $0 $10,000 $400 $5,000 BEAUTIFICATION: 228 Art $0 $5,000 $0 $5,000 229 Flowers / Trees $10,014 $10,000 $8,128 $10,000 522 Administrative Transfer $3,704 $3,859 $3,859 $3,859 Total Budget $111,421 $193,806 $128,166 $166,259 FUND: 2701-490-470330 EXPENDITURE DETAIL 35 PAGE FUND Dept. # 1 1000 410 PUBLIC WORKS 1 1000 412 FACILITIES 1 1000 413 POLICE 1 1000 416 FIRE 1 1000 420 PLANNING 1 2230 440 AMBULANCE 1 2394 420 BUILDING 1 2500 421 STREETS 2 2215 436 PARKS 2 2600 436 FORESTRY 2 5160 430 AIRPORT 2 5210 447 WATER 3 5310 454 SEWER 3 5310 455 WWTP 3 5349 453 STORM SEWER 3 5510 460 SOLID WASTE 4 6010 410 CENTRAL GARAGE 4 6030 403 INFORMATION TECHNOLOGY CAPITAL IMPROVEMENT PLAN CITY OF KALISPELL FIVE YEAR CAPITAL IMPROVEMENT PLAN DEPARTMENT DESCRIPTION 2022 2023 2024 2025 2026 TOTAL PUBLIC WORKS ADMIN VEHICLE REPLACEMENT (287,402,425,426,409, 410)$36,000 $97,000 $55,000 $0 $0 $188,000 1000-410-430100-xxx SCANNER/PLOTTER/SURVEY GPS SYSTEM/FIELD CONTROLLER $9,500 $0 $0 $25,000 $35,000 $69,500 TOTAL $45,500 $97,000 $55,000 $25,000 $35,000 $257,500 CITY FACILITIES-MAINTENANCESTATION 61 CONCRETE REPLACMENT AND PD ASPHALT REPLACEMENT $30,058 $30,058 1000-412-411230 $0 TOTAL $30,058 $0 $0 $0 $0 $30,058 POLICE VEHICLE REPLACEMENT- MARKED PATROL (2 veh. Purchased one year 3 the next)$159,000 $120,000 $180,000 $125,000 $190,000 $774,000 1000-413-42014x-xxx VEHICLCLE REPLACEMENT- UNMARKED VEHICLES $25,000 $26,000 $51,000 BEAR WINDOW REPLACEMENT $19,000 $19,000 BATHROOM/LOCKER REMODEL $35,000 $35,000 RADIOS - PORTABLE/MOBILE $12,000 $12,000 $14,000 $14,000 $52,000 WATCHGUARD SETUPS/BODY CAMERAS $35,000 $25,000 $30,000 $90,000 DICTATION SOFTWARE $30,000 $30,000 REPLACE PARKING TICKET STATION IN EAGLES LOT $18,000 $18,000 TOTAL $206,000 $205,000 $254,000 $184,000 $220,000 $1,069,000 FIRE S.C.B.A REPLACEMENT MAIN UNITS AND MASKS $282,000 $282,000 1000-416-420400-xxx S.C.B.A CASCADE COMPRESSOR SYSTEM AND FIT TEST EQUIPMENT $65,000 $65,000 TOTAL $0 $347,000 $0 $0 $0 $347,000 PLANNING AND ZONING $0 1000-420-411020-xxx $0 TOTAL $0 $0 $0 $0 $0 $0 AMBULANCE TRANSPORT AMBULANCE $200,000 $200,000 2230-440-420730-xxx $0 TOTAL $0 $200,000 $0 $0 $0 $200,000 BUILDING DEPARTMENT $0 2394-420-420530-xxx VEHICLE $37,500 $37,500 $37,500 $37,500 $150,000 $37,500 $37,500 TOTAL $37,500 $75,000 $37,500 $37,500 $0 $187,500 SPECIAL STREET MAINTENANCE/TSSTSM 16- WHITEFISH STAGE ROAD / WEST EVERGREEN DRIVE $288,893 $288,893 2500-421-430240-xxx TSM 20 - SOUTH MERIDIAN ROAD AND 7TH ST W INTERSECTION IMPROVEMENT $206,352 $206,352 TSM 21 SOUTH MERIDIAN ROAD CORRIDOR-APPLEWAY DRIVE TO CENTER STREET $323,212 $323,212 PM-MILL, OVERLAY AND CHIP SEAL PROJECTS $550,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $4,550,000 PM-STRIPING PROJECTS $30,000 $30,000 $30,000 $30,000 $30,000 $150,000 RH-8TH AVE W FROM 7ST W TO 11TH ST E (Coordination with water project phases)$683,878 $683,878 BUILDING IMPROVEMENTS-1,000 SQ FT BUILDING ADDITION TO TSS $188,356 $188,356 W CENTER ST FROM 7 ST W TO MERIDIAN RD (SPLIT W STORM)-BARSAA FUNDED $545,594 $545,594 HEAVY TRUCKS REPLACEMENT - (12 YD)(305,360,362,363) CARRY/NEW $195,000 $195,000 $195,000 $195,000 $780,000 HEAVY TRUCKS REPLACEMENT - (6 YD) (334)$195,000 $195,000 HEAVY TRUCKS RPLCMNT-(ICE MELT/WTR TRK)(361,338,330)(MACI MATCH) CARRY $130,000 $115,000 $245,000 SKID STEER LOADER REPLACEMENT (337)$90,000 $90,000 VEHICLE REPLACEMENT-UP TO 1 TON(430,210,327,800)$70,000 $85,000 $50,000 $205,000 VEHICLE REPLACEMENT - 2 TON (310)$65,000 $65,000 STREET SWEEPER- (350,351)$215,000 $215,000 $430,000 BACKHOE REPLACEMENT (244)$105,000 $105,000 MOTOR GRADER REPLACEMENT (PRICE FOR USED REPLACEMENT) (373)$270,000 $270,000 FRONT END LOADER REPLACEMENT (371)$250,000 $250,000 PAVER REPLACEMENT (PRICE FOR USED REPLACEMENT) (431)$200,000 $200,000 SUPPORT EQUIPMENT REPLACEMENT - FLAIL MOWER (339)$70,000 $70,000 SUPPORT EQUIPMENT REPLACEMENT - ASPHALT ZIPPER (388)$125,000 $125,000 SUPPORT EQUIPMENT REPLACEMENT - CRACK SEALER (325)$50,000 $50,000 SUPPORT EQUIPMENT REPLACEMENT - AIR COMPRESSOR (398)$15,000 $15,000 SUPPORT EQUIPMENT REPLACEMENT - SNOW BLOWER (396)$90,000 $90,000 SUPPORT EQUIPMENT REPLACEMENT - SANDER/DE-ICER COMBO UNIT (MACI CARRY)$5,000 $5,000 SUPPORT EQUIPMENT REPLACEMENT - STEEL DUMP TRUCK BOX (CARRY/NEW)$50,000 $50,000 SUPPORT EQUIPMENT REPLACEMENT - LINELAZER III AIRLESS STRIPER $6,000 $6,000 TOTAL $1,825,594 $1,891,000 $2,388,878 $2,238,601 $1,838,212 $10,182,285 1 I I I I I I I I I I I I I I I I CITY OF KALISPELL FIVE YEAR CAPITAL IMPROVEMENT PLAN DEPARTMENT DESCRIPTION 2022 2023 2024 2025 2026 TOTAL PARKS DEPARTMENT LIONS PARK- PLAYGROUND $44,500 $44,500 2215-436-460xxx-xxx WOODLAND PARK- STABALIZE POND PERIMITER $75,000 $75,000 WOODLAND PARK - PARKING BARRIERS $8,000 $8,000 WOODLAND PARK- CAMP CENTER EXTERIOR PAINTING $20,000 $20,000 TRAILS EQUIPMENT - TOOLCAT AND IMPLEMENTS $80,000 $80,000 EQUIPMENT - VPLOW FOR TRUCK $7,500 $7,500 EQUIPMENT - TRACTOR 3046R $40,000 $40,000 EQUIPMENT - RIDE ON LINE STRIPER (KYAC)$15,000 $15,000 DRY BRIDGE PARK- ACCESSIBLE FISHING PIER $20,000 $20,000 BEGG PARK - PLAYGROUND $40,000 $40,000 Kidsports MAINTENANCE STORAGE BUILDING $150,000 $150,000 RECREATION VAN- 15 PASSENGER $30,000 $30,000 3/4 TON PICKUP $35,000 $35,000 1/2 TON PICKUP $20,000 $20,000 TOTAL $139,500 $158,000 $102,500 $90,000 $95,000 $585,000 FORESTRY 3/4 TON PICKUP $40,000 $40,000 2600-436-460433-xxx $0 TOTAL $0 $0 $40,000 $0 $0 $40,000 AIRPORT $0 5160-430-430310-xxx $0 $0 $0 $0 TOTAL $0 $0 $0 $0 $0 $0 WATER DEPARTMENT WEST RESERVE TRANSMISSION MAIN (PHASE 1)$776,383 $776,383 5210-447-430550-xxx 1ST AVENUE WEST CONNECTION $224,277 $224,277 1 MG ELEVATED WATER STORAGE TANK & NORTHWEST WELL(S) (CARRY/BOND)$10,460,922 $10,460,922 MISC CONTRACT MAIN UPSIZE (CARRY/NEW)$405,000 $150,000 $150,000 $150,000 $150,000 $1,005,000 METERS - NEW $58,500 $64,948 $73,552 $84,154 $96,795 $377,949 METERS SYSTEM REPLACEMENT PROJECT (CARRY/NEW)$640,500 $338,767 $354,565 $370,488 $386,536 $2,090,856 WATER DISTRIBUTION CONTROL SYSTEM UPDATES -SCADA $25,000 $25,000 $25,000 $25,000 $25,000 $125,000 BUFFALO HILL BOOSTER STATION UPGRADES $430,369 $430,369 WATER RIGHTS ACQUISITION (S) AND SOURCE INVESTIGATION IN UPPER ZONE $40,405 $11,907 $12,145 $12,388 $21,745 $98,590 NOFFSINGER TRANSMISSION AND FACILITY CONDITION ASSESSMENT (CARRY)$263,000 $263,000 SMALL DIAMETER CA $139,593 $139,593 BACKBONE CA $147,344 $147,344 6TH ST W R&R $261,379 $261,379 2ND AVE W (SOUTH) R&R $501,763 $501,763 2ND AVE W (NORTH) R&R (CARRY)$302,000 $302,000 1ST AVENUE WEST R&R $426,381 $426,381 7TH AVE WN R&R $952,668 $952,668 LOWER ZONE RESERVOIRS ROOF R&R $665,000 $3,583,300 $4,248,300 6TH STREET EAST R&R $753,648 $753,648 3RD & 4TH ST W (STORM ADDN) R&R $1,395,888 $1,395,888 NOFFSINGER REHABILITATION ALTERNATIVE (CARRY/NEW)$1,771,916 $1,771,916 VEHICLE REPL.- UP TO 1 TON (235,274,290,272,275)$50,000 $75,000 $100,000 $225,000 TRENCH ROLLER REPLACEMENT(271)$27,000 $27,000 BACKHOE REPLACEMENT(286)$120,000 $120,000 HEAVY TRUCKS REPLACEMENT - (12 YD)(221)$175,000 $175,000 RIDING MOWER REPLACEMENT $10,000 $10,000 SUPPORT EQUIPMENT REPLACEMENT - TAPPING MACHINE $20,000 $20,000 SUPPORT EQUIPMENT REPLACEMENT - HYDRAULIC SUBMERSIBLE PUMP $10,000 $10,000 TOTAL $14,752,243 $8,520,910 $956,641 $1,679,698 $1,430,734 $27,340,226 Funding has been identified as part of the Master Plan Exhibit in the Lease Agreement with the User's Association. Funding will be from the South 2 CITY OF KALISPELL FIVE YEAR CAPITAL IMPROVEMENT PLAN DEPARTMENT DESCRIPTION 2022 2023 2024 2025 2026 TOTAL SEWER DEPARTMENT- BILLING AND COLLECTIONLIFT STATION #3 IMPROVEMENTS $775,019 $6,377,664 $7,152,683 5310-454-430630-xxx BLUESTONE UPSIZE $340,954 $340,954 LIFT STATION #9 IMPROVEMENTS (CARRY/BOND)$2,247,113 $2,247,113 ROSE CROSSING WEST IMPROVMENTS $2,347,071 $2,347,071 INFLOW AND INFILTRATION (I&I) STUDY $217,879 $217,879 6TH ALLEY E-SOUTH OF 14TH TO 13TH GRAVITY REPLACEMENT (CARRY/NEW)$339,231 $339,231 MANHOLE REHABILITATION AND SEWER MAIN REPLACEMENTS/REPAIRS $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 MISC. SEWER CONTRACT MAINS AND FACILITY ENLARGEMENTS(CARRY/NEW)$590,000 $300,000 $300,000 $300,000 $300,000 $1,790,000 LIFT STATION 5A REMOVAL $486,296 $486,296 GRAVITY SEWER REPLACEMENT ON 4TH ALLEY WN $1,108,056 $1,108,056 GRAVITY SEWER REPLACEMENT ON 2ND ALLEY W $680,091 $680,091 GRAVITY SEWER REPLACEMENT ON 5TH ALLEY WN $1,029,760 $1,029,760 GRAVITY SEWER REPLACEMENT ON 2ND ALLEY W $890,101 $890,101 GRAVITY SEWER REPLACEMENT ON 1ST AND 2ND AVE EN (CARRY/NEW)$1,196,414 $1,196,414 SEWER MAIN R&R WWTP COMPLEX (SPLIT-RATES WWTP/SWR,IMPACT WWTP/SWR)$182,640 $182,640 GRAVITY SEWER REPLACEMENT ON 3RD ALLEY E BETWEEN CENTER AND 2ND $735,284 $735,284 GRAVITY SEWER REPLACEMENT PARK PLACE ALLEY $517,442 $517,442 VEHICLE REPL.- UP TO 1 TON (288,219,280) (split w/Storm) (CARRYOVER)$37,500 $32,500 $37,500 $107,500 VACUUM TRUCK REPLACEMENT (213) (Split w/Storm) (CARRY)$212,500 $212,500 SUPPORT EQUIPMENT REPL. - TRAILER MOUNTED GENERATOR (Split w/Storm)$22,500 $22,500 SUPPORT EQUIPMENT REPLACEMENT - HYDRAULIC SUBMERSIBLE PUMP $50,000 $50,000 TOTAL $5,630,417 $8,354,516 $4,289,763 $1,808,214 $1,820,605 $21,903,515 SEWER- WWTP CONSTRUCT NEW EQ BASIN (CARRY/BOND)$2,889,800 $2,889,800 5310-455-430643-xxx CONVERT SECONDARY TREATMENT SYSTEM TO A 5-STAGE PROCESS (DESIGN)$354,000 $1,177,336 $1,531,336 INSTALL DOME COVERS ON SECONDARY CLARIFIERS (CARRY/NEW)$419,000 $2,745,116 $1,391,129 $4,555,245 MODIFY EXISTING REAERATION BASIN AND COVER STRUCTURE (DESIGN)$32,000 $373,000 $405,000 REPLACE EXISTING DAFT UNITS WITH ROTARY DRUM THICKENERS $482,000 $482,000 BIOSOLIDS ALT. DISPOSAL -ENG. PH1, CONSTR. PH2 (CARRY)$291,889 $291,889 SITE SPECIFIC STUDY (CARRY)$200,000 $200,000 AERATION BLOWER EVALUATION STUDY $22,510 $22,510 BIOFILTER BED REHABILITATION $6,000 $70,000 $76,000 CHEMICAL ROOM MODIFICATIONS $29,000 $348,000 $377,000 DIGESTER CHEMICAL FEED SYSTEM $10,000 $111,000 $121,000 FERMENTER CONDITION ASSESSMENT AND REHABILITATION (RATE/BOND)$6,200,000 $6,200,000 REPLACE BELT FILTER PRESS $150,000 $725,626 $875,626 EFFLUENT MANAGEMENT AND TEMPERATURE MITIGATION PLAN (CARRY)$69,000 $69,000 INFLUENT PIPING & DIVERSION STRUCTURE REHABILITATION $331,004 $331,004 SECONDARY DIGESTER LIDS REPLCMNT (CARRY & NEW APPR. FOR 1 YR INSPECTION)$21,235 $20,000 $41,235 MISC REPLACEMENT ITEMS/MAINTENANCE/REPAIR $125,000 $125,000 $125,000 $125,000 $125,000 $625,000 PLANT EQUIPMENT & MACHINERY $120,000 $100,000 $100,000 $100,000 $100,000 $520,000 HEAVY TRUCKS REPL.- (12 YD) (204, 264) (CARRY)$160,000 $160,000 $320,000 LARGE IMPLEMENT TRACTOR REPLACEMENT (502)$20,000 $20,000 VEHICLE REPLACEMENT-UP TO 1 TON (208)(209)$60,000 $30,000 $90,000 TOTAL $10,826,928 $3,047,626 $2,480,129 $1,985,336 $1,703,626 $20,043,645 STORMWATER STORM DRAIN CORRECTIONS $200,000 $200,000 $200,000 $100,000 $100,000 $800,000 5349-453-430246-xxx DP 127 DETENTION POND N OF 3 MILE DR & COP-124 (Bond/Carryover/New Appr.)$3,961,115 $3,961,115 COP-118 (Pipe conveyance from detention pond 118 to Stillwater/N. Kalispell drainage area)$100,000 $7,127,954 $7,227,954 COP-119 (Pipe conveyance from detention pond 119 to whitefish River/N Kalispell drainage)$1,719,807 $1,719,807 STORMWATER FACILITY UPSIZING (CARRY)$230,000 $40,000 $40,000 $40,000 $40,000 $390,000 NORTH MAIN STORM IMPROVEMENT (CARRY)$252,500 $252,500 ELM'S STORMWATER IMPROVEMENT $251,777 $251,777 TWO MILE DRIVE DRAINAGE IMPRVMNT-HAWTHORN TO MERIDIAN $435,878 $435,878 3RD AVE E AND 8TH ST E INTERSECTION DRAINAGE IMPROVEMENTS $228,434 $228,434 STORMWATER QUALITY TRTMNT FACILITY - WYOMING ST OUTFALL (CARRY)$225,000 $225,000 STORMWATER QUALITY TRTMNT FACILITY - 8TH AVE W & 11ST W OUTFALL $395,280 $395,280 STORMWATER QUALITY TRTMNT FACILITY - 1ST AVE W SOUTH OF CITY SHOP $395,500 $395,500 STORMWATER QUALITY TRTMNT FACILITY - MERIDIAN DETENTION FACILITY OUTFALL $299,821 $299,821 WEST CENTER STREET FROM 7TH AVE W TO MERIDIAN (CARRY)$672,000 $672,000 HERITAGE WAY STORM IMPROVEMENTS (CURBING PRJ), HWY 93 TO WINDWARD WAY $136,463 $136,463 WEDGEWOOD & SHERWOOD $215,224 $215,224 BLUESTONE DRIVE $284,088 $284,088 VEHICLE REPL.- UP TO 1 TON (280,288,219) (split w/Storm) (CARRYOVER)$37,500 $32,500 $37,500 $107,500 VACUUM TRUCK REPLACEMENT (213) (Split w/Storm) (CARRY)$212,500 $212,500 SUPPORT EQUIPMENT REPL.- TRAILER MOUNTED GENERATOR(260) (Split w/Storm)$22,500 $22,500 TOTAL $6,286,115 $8,262,735 $698,784 $405,934 $2,579,773 $18,233,341 SOLID WASTE BUILDING IMPROVEMENTS-2,520 SQ FT BUILDING ADDITION ($135 sq ft)$504,000 $504,000 5510-460-430840(5)-xxx GARBAGE TRUCK REPLACEMENT - SIDE ARM LOADER (329,331)$325,000 $325,000 $650,000 GARBAGE TRUCK REPLACEMENT - REAR LOADER (316) (CARRYOVER)$260,000 $260,000 VEHICLE REPLACEMENT-UP TO 1 TON (324)$48,000 $48,000 TOTAL $325,000 $504,000 $0 $308,000 $325,000 $1,462,000 3 I I I I I I I I CITY OF KALISPELL FIVE YEAR CAPITAL IMPROVEMENT PLAN DEPARTMENT DESCRIPTION 2022 2023 2024 2025 2026 TOTAL CENTRAL GARAGE SUPPORT EQUIPMENT REPLACEMENT - TIRE BALANCER $7,500 $7,500 6010-410-431330-xxx SUPPORT EQUIPMENT REPLACEMENT - WELDER (s)$5,500 $5,500 SUPPORT EQUIPMENT REPLACEMENT - AIR COMPRESSOR $7,500 $7,500 SUPPORT EQUIPMENT REPLACEMENT - A/C RECOVER RECYLCE & RECHARGE MACH $5,700 $5,700 SUPPORT EQUIPMENT REPLACEMENT - SCAN TOOLS $11,000 $8,000 $19,000 SUPPORT EQUIPMENT NEW - OIL FILTER CRUSHER $4,100 $4,100 TOTAL $11,000 $30,300 $8,000 $0 $0 $49,300 INFORMATION TECHNOLOGY SERVER - PRIMARY DOMAIN CONTROLLER $10,000 $10,000 6030-403-410xxx-xxx SERVER - CLUSTER (3 for VMs)$13,000 $13,000 $26,000 SERVER - DATABASE CLUSTER (SQL)$34,000 $34,000 $68,000 SERVER - STORAGE (SAN)$50,000 $50,000 SERVER - STORAGE (SECOND SAN)$30,000 $30,000 SERVER - WEB SERVER $10,000 $10,000 $20,000 SERVER - WINDOWS UPDATE SERVER $5,000 $5,000 SERVER - SECURITY CAMERA REPOSITORY SERVER $10,000 $10,000 SERVER - DISK BASED BACKUP $15,000 $15,000 SERVER - DISK BASED BACKUP - REPLICATION TARGET $12,000 $15,000 $27,000 NETWORK EQUIPMENT - SWITCH - CITY HALL (3)$10,000 $20,000 $30,000 NETWORK EQUIPMENT - SWITCH - 2 - CORE $30,000 $30,000 NETWORK EQUIPMENT - SWITCH - PUBLIC SAFETY (3)$10,000 $20,000 $30,000 NETWORK EQUIPMENT - SWITCH - PARKS $10,000 $10,000 NETWORK EQUIPMENT - SWITCH - STATION 62 $10,000 $10,000 NETWORK EQUIPMENT - SWITCH - SECURITY CAMERAS $10,000 $10,000 NETWORK EQUIPMENT - FIREWALL APPLIANCE (2)$50,000 $50,000 NETWORK EQUIPMENT - FIREWALL APPLIANCE FOR REMOTE SITES (3)$0 NETWORK EQUIPMENT - SWITCH - STORAGE AREA NETWORK (4)$25,000 $25,000 TELEPHONE SYSTEM $40,000 $40,000 AV- CAMERA STATIONARY (4)$10,000 $10,000 AV - SWITCHER (AUDIO & VIDEO)$35,000 $30,000 $65,000 AV - EVENT CONTROLLER $13,000 $30,000 $43,000 TOTAL $167,000 $75,000 $80,000 $130,000 $162,000 $614,000 $40,282,855.00 $31,768,087.00 $11,391,195.00 $8,892,283.00 $10,209,949.95 $92,334,420 4