Public Works Engineering RFQ with Amendment 1 REQUEST FOR QUALIFICATIONS
For Professional Services to the Kalispell Public Works Department
Engineering Services
(Amendment Version #1)
SECTION 1 – PURPOSE
1.1 The City of Kalispell Public Works Department is accepting Statement of Qualifications (SOQs)
from qualified Consultants to provide engineering services for study, design and/or construction
administration for a variety of projects as discussed herein.
SECTION 2 – GENERAL INFORMATION
2.1 Pursuant to the authority granted to it under MCA 7-5-4301(2)(a)., the City of Kalispell seeks to
procure qualified professional service providers to provide professional engineering services to the
City of Kalispell.
2.2 The Public Works Department is accepting SOQs from firms wishing to be added to the list of
prequalified firms to perform projects involving several areas of expertise. The SOQ should address
the Consultant’s capabilities for performing all aspects of the areas of expertise they are requesting
consideration for. Specific project selections will be based on the list of prequalified firms determined
by these SOQs. The City reserves the right to advertise and solicit proposals for any project.
2.3 The SOQs must be received by the City Clerk at 201 First Avenue East, Kalispell, Montana, by
5:00 p.m. local time, May 14, 2021.
2.4 Questions pertaining to the selection process should be directed to Susie Turner, at 406-758-7852
or sturner@kalispell.com. If applicable, answers to questions will be posted in the Q&A for
QuestCDN for all registered RFQ holders.
2.5 The City of Kalispell shall not be held responsible for any oral instructions. Any changes to this
Request for Qualifications (RFQ) will be in the form of an addendum, which will be furnished to all
registered RFQ holders via QuestCDN.
2.6 The City of Kalispell reserves the right to reject any or all SOQs, to waive any informality or
irregularity in any SOQ received, and to be the sole judge of the merits of the respective SOQs
received.
2.7 Service Providers will be selected on the basis of demonstrated competence and qualification for
the type of services required and thereafter the City will negotiate the service agreement with what it
deems to the be most qualified company.
2.8 The City shall not be responsible for SOQ preparation costs, or for costs including attorney fees
associated with any (administrative, judicial or otherwise) challenge to the determination of
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prequalification. By submitting a SOQ, each Firm agrees to be bound in this respect and waives all
claims to such costs and fees.
SECTION 3 – RULES GOVERNING COMPETITION
3.1 Submitters should carefully examine the entire Request for Qualifications (RFQ), any addenda
thereto, and all related materials and data referenced in the RFQ. Submitters should become fully
aware of the nature of the Work and the conditions likely to be encountered in performing the Work.
3.2 All SOQs must be signed. Any duly authorized agent of a vendor may sign the SOQ. The name
and title of the individual(s) signing the SOQ must be clearly shown immediately below the signature.
3.3 All materials submitted in response to this RFQ become the property of the City of Kalispell. A
copy shall be retained for the official files of the Public Works Department and will become public
record after prequalification.
3.4 Written updates to the SOQ for a qualified firm will be accepted every six months.
SECTION 4 – DESCRIPTION OF WORK
4.1 The prequalification will be for engineering services which may include study, design,
modeling, and construction administration of various projects. Other assignments of a similar
nature may be made at the discretion of the City.
4.2 Areas of Expertise to be included in the SOQ are as follows:
1. Sanitary Sewer Collection System
2. Wastewater Treatment
3. Water System
4. Stormwater Collection and Treatment
5. Geotechnical Evaluations and Materials Testing
6. Roads and Multiuse Paths
7. Water Rights
8. Traffic Engineering
9. Utility Modeling
10. Surveying
11. Construction Inspection
12. Funding/Financial Studies
13. Development Plan Review
14. Land Acquisition
15. Structural Analysis & Design
SECTION 5 – SOQ SUBMISSION REQUIREMENTS
5.1 To achieve a uniform review process and obtain the maximum degree of comparability, the SOQs
shall be organized in the manner specified below. SOQs shall not exceed the number of pages noted
in this section. Information in excess of those allowed will not be evaluated. One page shall be
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interpreted as one side of single-spaced, typed, 8½” X 11” sheet of paper using no less than a 12 point
font with top, bottom and side margins of no less than one inch. Headers and footers may be outside
of the margins indicated. Font size smaller than 12 point may be used in the experience matrix.
5.2 Title Page (1 page)
5.2.1 The following information needs to be included: firm name, address, telephone number(s),
name of contact person, and date. The title page must be signed by a corporate officer or other
individual who has the authority to bind the firm. The typed or printed name and title of the
individual(s) signing the SOQ must be clearly shown immediately below the signature.
5.3 Cover Sheet – Areas of Expertise (1 page – included with RFQ)
5.3.1 The cover sheet listing the areas of expertise is included with this RFQ and must be included
with the SOQ. In the first column, entitled “Submitted”, indicate each area the firm would like to
be considered for prequalification by checking the respective box. The City will use the second
column, “Qualified”, after evaluation. If an area is marked on the cover sheet, corresponding
sections must be included in the SOQ. An additional one-page cover letter is acceptable.
5.4 Table of Contents (1 page)
5.4.1 Clearly identify the content of the SOQ by Section and Page Number.
5.5 Firm Information (2 pages /10 points)
5.5.1 Business History: Provide information on size, resources, and business history of the firm.
5.5.2 Describe the firm’s location where the primary services are to be provided and the ability to
meet in person with department personnel when required during the performance of the Contract.
5.5.3 References: Provide a total of five references for the firm that will cover the areas of
expertise included in the SOQ. The City of Kalispell may only be listed as one reference. Include
a point of contact, current telephone number, a brief description of the services provided, and the
area(s) of expertise involved in the projects completed for that reference.
5.6 SOQ Narrative
The narrative sections should be organized by areas of expertise and should only include the areas the
firm is submitting on. For instance, each area of expertise should be followed with information
described sections 5.6.1 and 5.6.2.
5.6.1 Previous Performance/Experience (1 pages per area of expertise/10 points)
Provide detailed information on projects relating to each area of expertise submitted that are
indicated on the cover sheet. Provide at least three projects for which your firm has provided
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the same or similar services. Do not include firm experience unless individuals who will work
on City projects also participated in that experience.
5.6.2 Key Project Staff (1 page per area of expertise/10 points)
The attached matrix showing personnel and their experience must be included. In each area
of expertise, identify project engineers, key project staff, and task leaders expected to provide
services on behalf of the firm. It is not necessary to list subconsultants that would be used to
perform a project. Teaming arrangements and subconsultants will need to be presented during
individual project selection.
Resumes shall be included for each individual referenced, detailing their relevant experience.
Performance on projects, especially City projects, shall be noted. Resumes should clearly
delineate experience in all areas of expertise they are identified for in the matrix. Resumes
are not included in the page limit for each area of expertise. Smaller margins and font size
smaller than 12 point can be used in the resume appendix.
SECTION 6 – PREQUALIFICATION EVALUATION CRITERIA
6.1 A committee of individuals representing the City of Kalispell will perform an evaluation of the
SOQs. Submittals will be evaluated on previous experience (10 points), key personnel (10 points)
and firm information (10 points) in each of the areas of expertise. Each area of expertise must
receive a total point value of 20 points out of the possible 30 points in order to be prequalified in
that area.
SECTION 7 – PROJECT SELECTION PROCESS
7.1 A selection committee will be formed when a project is identified and funded. The committee
will define the criteria used to select a consultant. The SOQs of all firms prequalified in the area of
expertise needed for the project will be reviewed to determine which firms will be shortlisted based
on the criteria. These firms will be asked to provide specific information in a form determined by
the committee. The form could be a letter, proposal, or oral interview. The selection committee
will base final firm selection on the specific project information received from the firms.
SECTION 8 – CONTRACT NEGOTIATION PROCESS
8.1 The highest-ranked Submitter may be invited to enter into Contract negotiations with the City of
Kalispell. If an agreement cannot be reached with the highest-ranked Submitter, the City shall
notify the Submitter and terminate negotiations. The second highest-ranked Submitter may then be
contacted for negotiations. This process will continue until successful negotiations are achieved.
However, the City reserves the right to terminate negotiations with any Submitter should the City
determine it to be in the City’s best interest. The City of Kalispell reserves the right to reject any
and all SOQs submitted.
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Statement of Qualifications
Cover Sheet – Areas of Expertise
□ □ 1. Sanitary Sewer Collection System: This area will
generally include new installation, rehabilitation, and
replacement of sewer lines, manholes, and lift stations. The
projects may include planning, design or construction
administration.
□
□
2. Wastewater Treatment: This area will include all work
needed at the wastewater treatment plant and at remote
locations used for treatment. Projects may include planning,
design or construction administration.
□
□
3. Water System: This area will generally include new
installation, rehabilitation or replacement of water mains, pump
and well facilities, and reservoirs. The projects may include
planning, design or construction administration.
□
□
4. Stormwater Collection and Treatment: This area will
include planning, design or construction administration of new or
replacement stormwater facilities. Treatment of stormwater is
also included in this section.
□
□
5. Geotechnical Evaluations and Materials Testing: This
section includes all projects requiring geotechnical evaluation or
material testing.
□
□
6. Roads and Multiuse Paths: This area includes planning,
corridor studies, design, and construction administration for new
roads, upgrades of existing roads, and new or upgraded multi-use
paths.
□ □ 7. Water Rights Acquisition: This area includes supporting the
city with water right obtainments and diversions for existing or
new water rights, or other support regarding water rights as
needed.
□
□
8. Traffic Engineering: This section includes corridor signal
timing, school crossings, and design and construction
administration of new or replacement signals, speed surveys, or
other types of traffic studies.
□ □ 9. Utility Modeling: This section includes updating and model
scenario runs for the City’s water and sewer models.
□ □ 10. Surveying: This includes all survey services–design survey,
construction staking, property surveys, and creation of documents
for platting, lot line relocations, easements, etc.
□ □ 11. Construction Inspections: This includes construction
inspection for City design projects and new development projects.
□ □ 12. Funding/Financial Studies: This area includes feasibility
studies and funding assistance including special improvements
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districts, state revolving fund loans, and various other grant and
loan programs.
□ □ 13. Development Plan Review: This area includes supporting
the City Engineering Department for new and redevelopment
design plan and report submittal reviews and comments.
□
□ 14. Land Acquisition: Includes right of way acquisition,
easement acquisition and property acquisition. Services may
include appraisal, negotiation, and documentation preparation.
□ □ 15. Structural Analysis & Design: Includes all projects
requiring structural evaluation and design.
FIRM NAME
AREAS OF EXPERTISE
Name
License (P.E.,
PLS, etc.)
Office
Location
Years of
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