2016-2017 Preliminary Budget
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CITY COUNCIL
BUDGET WORK SESSION AGENDA
Tuesday, May 10, 2016, at 6:00 p.m. Lower Floor Conference Room, 201 First Avenue East
A. CALL TO ORDER
B. DISCUSSION ITEMS
1. FY 2017 Budget Review
C. PUBLIC COMMENT
Persons wishing to address the council are asked to do so at this time. Those addressing
the council are requested to give their name and address for the record. Please limit
comments to three minutes.
D. CITY MANAGER, COUNCIL, AND MAYOR REPORTS
E. ADJOURNMENT
UPCOMING SCHEDULE / FOR YOUR INFORMATION
Budget Work Session: Wednesday, May 11, 2016, at 6:00 p.m. – Council Chambers
Coffee with the Chief – May 11, 2016, at 5:30 p.m. – Sykes Diner, 202 2nd Avenue West
Regular Council Meeting – May 16, 2016, at 7:00 p.m. – Council Chambers
Council Work Session – May 23, 2016, at 7:00 p.m. – Council Chambers
Reasonable accommodations will be made to enable individuals with disabilities to attend this meeting.
Please notify the City Clerk at 758-7756.
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FUND: 5310-455-430640
FY 2017 BUDGET HIGHLIGHTS
430645 Capital Outlay - Replacement Funds Continued
936 Digested Sludge Line Replacement -Carryover $300,000
This project replaces the digester sludge line which runs from the digesters (3) to the solids dewatering building. Sludge having gone
through the digestion process for solids reduction is then pumped from the digester building to the solids dewatering building where it is
dewatered and hauled to Glacier Gold. The digester sludge line is experiencing failure due to corrosion and has developed three
holes/breaks in the past four years (WWTP-1725).
937 Sand Filters Maintenance and Replacement - $200,000
This project involves replacement of eroded away and displaced sand, and the replacement and rehabilitation of the filter units in order
to improve functionality. After 24 years of service the sand filters are worn, cracked, and no longer operate at optimum
capacities. Engineering support will be required for rehabilitation which will be determined once the filters are
inspected (WWTP-1608).
940 Machinery & Equipment Replacement Fund - $182,500
$21,000 Backup Plant Air Compressor - This would replace two 1984 air compressors we can no longer get parts for with one air compressor.
$8,500 - Lawn Tractor - Replacement of a 2003 Lawn Tractor. The mower is used to maintain 23 acres at the WWT plant.
$11,000 - Lift Station Make Up Air Replacement - Current unit is 24 yrs old and is rusted out allowing water to leak in causing electrical issues.
$10,000 - Lab Flask Scrubber Dishwasher - Current lab sanitizer is 9 years old and in need of replacement.
$32,000 - Replace Fermenter Recirculation Pump (WWTP-310).
$100,000 - Secondary Clarifier Covers - North & South to eliminate algae growth (WWTP-1607).
Laboratory Operations:
349 Lab Services/Permit & Pretreatment Testing - $29,000
Pretreatment Program: The City of Kalispell was issued a new wastewater discharge permit from the Department of Environmental
Quality in 2015. The permit mandates increased sampling parameters and analysis from the treatment facility influent and effluent
for the presence of toxic pollutants as a part of the pretreatment program.
362 Equipment Maintenance - $5,500
Increasing this line item by $1,500.00 due to the age of the lab equipment, i.e., BOD incubator, water purification unit, and
refrigerator, and increasing replacement costs.
373 Dues & Training - $3,700
The Lab recently hired a new Chemist and a new Lab Tech. Both will need extra training to help them obtain Wastewater
licenses from MDEQ.
COMPONENT UNITS
Page Fund Dept
1-28 TBID Annual Marketing Plan
29 7855 Tourism Business Improvement District $574,000
BID Budget Letter
30-34 2700 Business Improvement District $103,388
Total Component Units $677,388
KALISPELL BUSINESS IMPROVEMENT DISTRICT
J)OWNTOWN
KAIISPELL
April 29,201 6
Kalispell City Council
P.O.Box 1997
Kalispell,Mt.59903
Re:BID Budget 2016-2017
Mayor Johnson and Members of the Council,
It is with unanimous agreement that we forward to you our budget request for July 1,201 6 —
June 30,2017.
This past year marked another busy year for the Kalispell Business Improvement District.We can
all be very proud of what was accomplished.
During this past year we;
•Coordinated our fifth “Chocolat Affaire”to celebrate Valentine’s Day in Downtown
•Continued our successful Thursday!Fest celebrations with the coordination of the
Downtown Association
•Welcomed many new retail and food establishments and or new owners to the district
•Continued the “Wooden Coin”program -$5.00 off a purchase of $25.00 or greater at
most downtown establishments
•Sponsored and assisted with downtown events;Taste of Kalispell,Annual Art Walk and
Holiday Stroll,Christmas Community Tree Lighting and Caroling,First Night Flathead,
Ladies Night,Run Through History and Block Party,&the Glacier Rod Run
•Maintained our part-time Ambassador to keep downtown clean and friendly
•Secured a $15,000 Montana Department of Commerce grant to assist with Façade
Improvements within the BID district.
•Upgraded our website to be mobile friendly
•Hosting a downtown Kalispell Facebook page and hired a team to maintain the page
•Continue to make significant upgrades to our website
•We will continue to work closely with the City of Kalispell,the Kalispell Downtown
Association,the Tourism Business Improvement District,the Kalispell Convention and
Visitors Bureau,Montana West Economic Development and most importantly our
downtown businesses.Know that in the coming year we will continue to pursue
opportunities to improve the economic growth and prosperity of our downtown.
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GOALS
•Renewal of the BID —See attached information sheet
•Continued upgrades to our website including some new pages
•New and continued advertising
•Continue the Façade Improvement program which stimulates private investment in the
downtown
•The continued printing and distribution of our popular walking tour brochure
Also look for these and other events in 2016 &2017:
•A Chocolat Affaire —February 3,2017,5:00 —8:00 PM
•ThursdaylFest —June 23—August 25,5:00 —8:00 PM
•Taste of Kalispell —September 8,5:00 PM —In coordination with The Museum at Central
School
•8th Annual 5K Run Through History —Sunday,April 16,2017
•Annual Art Walk —Friday,December 2nd,5:00 —9:00 PM
•First Night Flathead —Downtown Kalispell —December 31st
Please accept our thanks for consideration of our budget.New development in Downtown
and ongoing business is reshaping our downtown into a true live-work-play community.
Much work remains to be done,but downtown momentum continues.We are dedicated to
finding solutions to the challenges that our businesses face and we look for opportunities to
improve our economic growth and prosperity.
Sincerely,
Jon Fetveit
Board Chair
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BID BUDGET 2016 -2017
Beautification
4%
1Tourism
4%
City Admin fee
4%,_Communications
/‘11%
Development Activity
•Façade Improvement Program
•Cleaning
•Advertising/Publications
•Events
•Insurance
•Bike racks/new projects
Communications
•Web Development &Management
•Social Media
•On line Marketing
•Newsletter
•Cell Phone
Beautification
$15,000
$20,000
$6,000
$3,500
$7,526
$20,000
$4,000
$2,400
$7,800
$350
$800
•Flowers
•Art
$4,350
$1,000 $5,350
Tourism
•Coordinator
•Rent/supplies/conferences/mileage
$6,000
$30,000
$5,500
CITY ADMINISTRATIVE FEE
TOTAL PROPOSED
$4,688 $4,688
$138,914
$72,026
$15,350
•Printing
STAFFING
$6,000
$35,500
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BUSINESS IMPROVEMENT DISTRICT
FUND:2700-490-470330
PROJECTED REVENUE AND FUND SUMMARY
Assessments
Levy
Penalty &Interest
Class 8 Pp Reimb.
Festivals
Donations/Grants
Interest
Total Revenue
TOTAL AVAILABLE
DOWNTOWN BUSINESS IMPROVEMENT DISTRICT WAS CREATED May 17,2004
by Resolution 4891 A adopting a budget and providing uiinding through a mill levy
and assessment combination.
Total Cash
BEGINNING CASH
10100 CASH:Operating
REVENUES
363010
311100
312000
335230
346050
365000
371010
EXPENSES
estimated proposed
ACTUAL ACTUAL BUDGET ACTUAL BUDGET
FY13/14 FY14/15 FYI5/16 FY15/16 FYI6/17
$116,040 $77,818 $57,258 $57,258 $15,757
$116,040 $77,818 $57,258 $57,258 $15,757
$23,963 $23,577 $24,000 $23,500 $23,500
$64,084 $56,854 $51,413 $51,800 $52,000
$319 $223 $136 $124 $100
$251 $622 $311 $640 $640
$600 $0 $0 $0 $0
$16,210 $4,397 $20,000 $8,235 $11,250
$449 $372 $250 $200 $250
$105,876 $86,045 $96,110 $84,499 $87,740
$221,916 $163,863 $153,368 $141,757 $103,497
$144,098 $106,605 $148,734 $126,000 $103,388
$77,818 $57,258 $4,634 $15,757 $109
Operating
ENDING CASH
CASH:Operating
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BUSINESS IMPROVEMENT DISTRICT
FUND:2700-490-470330
EXPENDITURE DETAIL/SUMMARY
proposed
ACTUAL ACTUAL BUDGET BUDGET
FY13/14 FY14/15 FY15/16 FYI6/17
BEAUTIFICATION:
360 Art
364 Cleaning &Flowers
522 Administrative Transfer
Total Budget
$500
$2,859
$0 $1,000
$3,627 $4,000
$3,416 $4,797 $5,884 $4,688
$144,098 $106,605 $148,734 $103,388
PROGRAM:
STAFFING:
349 Mileage/Supplies/Conferences/Rent $5,167 $5,716 $5,000 $5,500
350 Contract staff-coordinator $29,300 $29,700 $30,000 $30,000
353 Contract staff-other $18,962 $23,192 $20,000 $20,000
IMPROVEMENTS:
244 Way finding signs $26,482 $0 $0 $0
COMMUNICATIONS:
322 Newsletter $303 $265 $350 $350
345 Cell Phone/Wireless $809 $777 $800 $800
352 Web Site Development/logo $3,355 $1,642 $4,000 $2,000
357 Social Media and On-line Marketing $3,536 $2,282 $5,000 $10,200
DEVELOPMENT ACTIVITY:
351 Development Activity:Contract services $6,165 $190 $20,000 $5,000
355 Façade Improvement Program $11,100 $11,575 $30,000 $10,000
365 Advertising/Publications $23,401 $13,069 $6,000 $0
366 Sponsorship/Events $1,449 $2,590 $3,500 $2,000
530 Insurance $7,183 $7,183 $7,200 $7,500
TOURISM:
356 Printing $111 $0 $6,000 $0
$1,000
$4,350
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