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09/09/96 City Council Minutes09129 929 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 P.M. MONDAY, SEPTEMBER 9, 1996, IN THE COUNCIL CHAMBERS AT CITY HALL IN KALISPELL, MONTANA. MAYOR DOUG RAUTHE PRESIDED. COUNCIL MEMBERS JIM ATKINSON, CLIFF COLLINS, NORBERT DONAHUE, LAUREN GRANMO, DALE HAARR, PAM KENNEDY, DUANE LARSON, GARY NYSTUL, CITY ATTORNEY GLEN NEIER AND CITY MANAGER CLARENCE KREPPS WERE PRESENT. Mayor Rauthe called the meeting to order and led the Pledge of Allegiance. Rauthe welcomed Clarence Krepps. AGENDA APPROVAL Atkinson moved to approve the agenda. The motion was seconded. Atkinson moved to amend the agenda to include the tabled item (Evergreen Annexation issue) from the last meeting. The motion was seconded. There was discussion. Donahue and Haarr spoke against the amendment. The amendment failed with Collins, Kennedy, Atkinson and Rauthe voting in favor. The original motion carried upon vote. CONSENT AGENDA APPROVAL A. Council Minutes -Special Meeting August 15, 1996 B. Regular Meeting August 19, 1996 C. Approval of Claims per Payables Register-$394,645.21 D. Authorize Agreements to Continue Bank Participation in Commercial Rehab Loan Program This is an existing program. The approval for bank participation in the loan program is an annual process. The Staff submitted RFP's to seven Kalispell banks. E. Bid Award -South Woodland Water Main Improvements This item is a continuance of the project that Council has previously discussed and approved. The City accepted three bids on Wednesday. The bids ranged from: 1. $157,273.60 - Sandon Construction 2. $204,054.00 - LHC, Inc. 3. $213,742.00 - Pack and Company The apparent low bidder was Sandon Construction. The bid documents were reviewed by Staff for accuracy in accordance with the specifications. F. Bid Award -Police Vehicle The Council, within the budget process, approved the purchase of one police vehicle. Bids were accepted on Friday, September 6. Bids were received from one dealer, Eisinger Motors in the amount of $22,467.60. Atkinson moved to approve the consent agenda. The motion was seconded. The motion carried upon vote. 098 930 HEAR THE PUBLIC Northwest Montana Historical Society Delores Swanberg, 154 Caroline Point Road, Lakeside, was concerned about others having priority over the Historical Society's request for a museum at Central School. Green Acres Sally Delby, 1740 Woodland Avenue, expressed concerns about the proposed annexation. Mollie Glendening, 1749 Woodland Avenue, was concerned over the zoning changes if annexed. Haven Field Sale The following encouraged the sale of Haven Field: Gib Bissell, 76 Stafford Street, Airport Advisory Board President Dave Dachs, 335 Summit Ridge Drive Rich DeJana 422 Summit Circle Ed Trippet, 1135 1st Avenue West Don Judge, AFL CIO State Representative, encouraged the support of organized labor. Ordinance 1247-Repeal Ordinance 1243. an ordinance relating to the Modification of the Kalispell. Montana Urban Renewal Plan (The lirban Renewal Plan) to a8prove certain projects as urban renewal p,ro jects . 2nd Reading "his is the continuance of the approval process that has been an ngoing discussion for several months. The 2nd reading is the ontinuance of action taken at the August 19, 1996 meeting. 1:ennedy moved Ordinance 1247, an ordinance to repeal 1243, an ordinance relating to the modification of the Kalispell, Montana Urban Renewal Plan. The motion carried upon roll call vote with Collins, Donahue, Granmo, Haarr, Kennedy, Larson, Nystul, Atkinson and Rauthe voting in favor. Resolution 4292-Change Order -Teton Terrace The Teton Terrace project includes infrastructure improvements. We are currently in this phase of the project. A memo was submitted concerning the change order from the Consulting Engineer. The Consulting Engineer and the City Staff have reviewed the need for these changes. Due to the desire to consolidate the electrical work into one common trench that will create less trenching and less disruption of the finish grade as well as give the City the control of water service by placement of a new gate valve, all of the reviewers recommend approval of this change order. The increase in costs is based upon the unit bid prices. The original price of $191,525.76 will increase by $6,298 to a new contract price of $197,823.76. Larson moved Resolution 4292, a resolution to alter and amend the plans and specifications of contract with Sandon Construction Company on the Teton Terrace Project. The motion was seconded. With a roll call vote the motion carried with Collins, Donahue, Granmo, Haarr, Kennedy, Larson, Nystul, Atkinson and Rauthe voting in favor. Resolution 4293-Syth Business Park Preliminary Plat The Planning Staff and the Planning Board have recommended the approval of the proposed preliminary plat with 12 amended conditions. Nystul moved Resolution 4293, a resolution approving the preliminary plat of the Syth Business Park, Flathead County, Montana. The motion was seconded. 0918 931 The motion carried upon roll call vote with Collins, Donahue, Granmo, Haarr, Kennedy, Larson, Nystul, Atkinson and Rauthe voting in favor. Addendum to North Side Water Well Engineering Contract This project contract dates back to April, 1994. The contract fees were negotiated for engineering services only through the test well and report phase. Final design and construction management phases were left for future negotiations. The project will be built on the college property. The City now has approval from the College President to drill the new wells during Christmas break and into the next semester. Public Works has negotiated a contract for the completion of this well project. Collins moved Council approve the contract with the new fees. The motion was seconded. The motion carried with a vote. Authority to Advertise Sale of Haven Field This process is the continuance of the project approved by the Council at the July 1, 1996 meeting. This will -allow the project to become an active project and will begin the transition toward the removal of the fields. Kennedy moved the Council authorize Staff to advertise the sale of Haven Field. The motion was seconded. There was discussion. Larson, Collins, Kennedy spoke in favor of the motion. Donahue moved to continue the motion until October 7, 1996. The motion was seconded. The motion failed with Granmo, Haarr and Donahue voting in favor and Kennedy, Collins, Larson, Atkinson, Nystul and Rauthe voting against. Kennedy called for the question. With a vote the motion carried with Granmo voting against. Authority to Allow Temporary Loans from Sewer Fund and Set Rate Kennedy moved to authorize temporary loans from the sewer fund and set the rate at 6 1/2% as recommended by Amy Robertson. The motion was seconded. The motion carried with a vote. Authority to Pay Preliminary Bills Kennedy moved to pay the preliminary bills with the loaned sewer fund money. The motion was seconded. There was discussion. Upon vote the motion carried. FOR YOUR INFORMATION Parks Director Baker reported on the vandalism at Woodland Park over the weekend. Next Work Session September 16, 1996 7:00 p.m. Next Regular Meeting September 23, 1996 7:00 p.m. ADJOURN The meeting was adjourned at 8:40 p.mVI& Douglas Do Rauthe, Mayor ATTE - - Debbie Gifford, Clerk of Council Approved Septenber 23, 1996