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04/15/96 City Council Minutes)R68 863 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 P.M. MONDAY, APRIL 15, 1996, IN THE COUNCIL CHAMBERS AT CITY HALL IN KALISPELL, MONTANA. MAYOR DOUG RAUTHE PRESIDED. COUNCIL MEMBERS JIM ATKINSON, CLIFF COLLINS, NORBERT DONAHUE, LAUREN GRANMO, DALE H,AARR, PAN KENNEDY, DUANE LARSON, GARY NYSTUL, CITY ATTORNEY GLEN NE-IER AND INTERIM CITY MANAGER AL THELEN WERE PRESENT. Mayor Rauthe called the meeting to order and led the Pledge of Allegiance. AGENDA APPROVAL Haarr moved to approve the agenda. The motion was seconded. The motion carried upon vote. ARprove Minutes -April 1. 1996 Collins moved to approve the minutes. The motion was seconded. The motion carried with a vote. Kennedy moved to approve the claims. The motion was seconded. Donahue moved to reject the claim on page 6 to the Outlaw Inn for a lunch paid for the Mayor at a Chamber Luncheon. The motion was seconded. There was discussion. Rauthe abstained from vote. Larson called for the question. Upon vote the motion failed with Donahue voting in favor. There was more discussion of other claims and upon vote the original motion carried. Pledged Securities March 31. 1996 Nystul moved to approve the Pledged Securities as of March 31, 1996. The motion was seconded. The motion carried upon vote. ADDRESSING THE COUNCIL Bill Wright, 1104 1st Avenue East, Street Tree Commission, presented Mayor Rauthe and the City with the Growth Awards for 1994 and 1995 and for the ninth year in a row, the Tree City U.S.A. flag and plaque. Rauthe presented them to Parks Director Baker, thanked and congratulated him. PUBLIC HEARING Whitefish Stage Professional Park (Triangle D velopment)- Preliminary Plat The purpose of this public hearing was to receive public input regarding the proposed 8 unit office condominium oject located on the west side of Whitefish Stage Road and south of West Evergreen Drive. This was subject to a public hearing before the City -County Planning Board and Zoning Commission and was recommended for approval by the Board. Proponents David Greer, landowners representative, spoke in favor of the subdivision and noted he would answer any questions. Opponents None i 0864 864 Rauthe closed the public hearing. Subdivision Regulations The City Staff worked with FRDO in updating the subdivision regulations. -.`Tom Jentz, FRDO Director summarized the major changes. There was discussion concerning the public hearing process. Proponents None Rauthe closed the public hearing. ORDINANCES & RESOLUTIONS A request by Gary Collier for a zone change from R-3, (Residential), to B-3, (Community Business) was the subject of a public hearing at the Planning Board on March 12, 1996. The property is located on the north side of Washington Street between 1st Avenue West North and 2nd Avenue West North and is approximately 14,000 square feet. A property owner in the area expressed concerns about the access and property values. A letter was received from the property owner to the east, whose property is included, in favor of the zone change. Letters of opposition were received from 2 other property owners concerned about parking and sidewalks. The Planning Board adopted the findings of fact and forwarded a favorable unanimous recommendation that the zone change be approved. Council passed the first reading at the last meeting. Collins moved Ordinance 1237, an ordinance to amend Section 27.02.010, Official Zoning Map, City of Kalispell Zoning Ordinance, (Ordinance No. 1175), by zoning property known as Lots 6 and 7, Block 240 Kalispell Addition No. 6 located in Section 7, Township 28 North, Range 21 West, P.M.M., Flathead County, Montana (previously zoned R-3, Residential), B-3, Community Business, in accordance with the City -County Master Plan, and to provide an effective date. The motion was seconded. The motion carried upon roll call vote with Haarr, Kennedy, Larson, Nystul, Atkinson, Collins, Donahue, Granmo and Mayor Rauthe voting in favor. ordinance 1238-Subdivision Reaulations-1st Readina Kennedy moved Ordinance 1238, an ordinance to provide for comprehensive revisions to the Kalispell Subdivision Regulations, repealing ordinances not consistent herewith, and to provide an effective date. The motion was seconded. There was more discussion concerning the public hearing process. With a roll call vote the motion carried with Kennedy, Larson, Nystul, Atkinson, Collins, Granmo and Mayor Rauthe voting in favor and Haarr and Donahue voting against. Resolution 4256-Intent to Create Kalisgdn City Airport Neighborhood Urban Repewal Plan This resolution will redefine the boundary of this project to include only the land that is currently inside the present city limits. A special meeting will be held within the originally proposed project area but outside the City to identify their interest in the project. 086 865 Atkinson moved Resolution 4256, a resolution finding that an area of blight exits within the area of the Kalispell City Airport/Athletic Complex Redevelopment Plan Analysis (Exhibit W) and that rehabilitation, redevelopment or a combination thereof, within such ar"a is necessary in the interest of the public health, safety, morals -or welfare of the residents of the City of Kalispell. The motion was seconded. With a roll call vote the motion carried with Haarr, Kennedy, Larson, Nystul, Atkinson, Collins, Donahue, Granmo and Mayor Rauthe voting in favor. Resolution 4258-Whitefish Stage Professional Park (Triangle Development) -Preliminary Plat The preliminary plat for the Whitefish Stage Professional Park was the subject of a public hearing before the City -County Planning Board and Zoning Commission and was recommended for approval by the Board. The resolution has fourteen conditions. The property is located on the west side of Whitefish Stage Road, south of West Evergreen Drive and will accommodate An 8 unit office condominium project. Collins moved Resolution 4258,- a resolution approving the preliminary plat of the Whitefish Stage Professional Park, Flathead County, Montana. The motion was seconded. The motion carried upon roll call vote with Haarr, Kennedy, Larson, Nystul, Atkinson, Collins, Donahue, Granmo and Mayor Rauthe voting in favor. Resolution 4259-Construction Standards The final draft of the Construction Standards were distributed to the Council a couple of weeks ago and included the changes that Council previously directed. Kennedy moved Resolution 4259, a resolution to amend Resolution No. 3720, by amending the standards and general provisions for design and construction for the City of Kalispell. The motion was seconded. With a roll call vote the motion carried with Haarr, Kennedy, Larson, Nystul, Atkinson, Collins, Donahue, Granmo and Mayor Rauthe voting in favor. Resolution 4260-Opticom Change Order The change order in the amount of $16,500 will allow Opticom equipment to be installed in three additional intersections which would be 1st Avenue West and 2nd Street, 1st Avenue West and Center Street and Highway 93 North and Meridian. Kennedy moved Resolution 4260, a resolution to alter and amend the plans and specifications of contract with Kalispell Sign Corporation on the Opticom installation project. The motion was seconded. With a roll call vote the motion carried with Haarr, Kennedy, Larson, Nystul, Atkinson, Collins, Donahue, Granmo and Mayor Rauthe voting in favor. BUSINESS FROM MAYOR & COUNCIL New Zoning Administrator PECDD Director Larry Gallagher introduced Diana Roche as the new zoning administrator. Proclamations Mayor Rauthe proclaimed April 26th as Arbor Day, May 2nd as Day of Prayer, and reminded everyone of the Prayer Breakfast at the Outlaw Inn at 6:15 a.m. on that date and May 4th as Kids Day and May llth as March for Parks Day. ; i a 866 Audit Exit Conference Rauthe reported the Auditor's held the exit conference this past week and the City, Finance Director Amy Robertson and her crew received a perfect, clean audit. City Attorney ReVLaw Committee Rauthe recommended' Collins, Haarr and Kennedy to serve on the committee to perform the annual review for the city attorney. Interim Manager Nystul complimented Interim City Manager Al Thelen for his ambition and the work he has done. EMT 's Larson reported and commended the 8 firefighter EMT's that recently completed the firefighter paramedic course and are now firefighter paramedics. BUSINESS FROM MANAGER The proposed lease with the Hockaday Center has been re -drafted to include $6,600 to be given to the Center for utilities and maintenance. The Center is responsible if these items exceed this amount. This motion was tabled on April 1, 1996: Kennedy moved Council authorize the interim city manager to enter into this 5 year lease with the insertion in item #4 of the City's contribution being $6,600. The motion was seconded. Nystul moved to remove the motion from the table. The motion was seconded. The motion was removed from the table with a unanimous vote. There was discussion. Donahue moved to reduce the amount in paragraph 4 from $6,600 to $4,800 per year. The motion was seconded. Collins, Larson and Granmo spoke against the amendment. Haarr spoke in favor of the amendment. There was more discussion. The amendment failed with Donahue and Haarr voting in favor and Grano abstained. Collins moved to amend #4 on page 2 the second line -appropriated for payment of utilities (water, gas, and electricity), maintenance, and other expenses in that order incurred by the Center and striking the word And after the parenthesis. The motion was seconded. There was discussion. Donahue spoke against the amendment., With a vote the amendment failed with Collins, Kennedy and Rauthe voting in favor. The original motion carried unanimously with a vote. Fer-ToTTV'er-kcauisitio • • • i • • • - - - The Public Works Department wants to purchase the lot west of the South Meadows subdivision for right of way purposes. The price is $8,000 with } coming from the Water Fund and } from the Sewer Fund. The right of way can also e'used for an extension of Bluestone Drive. 0867 867 When the area west of the lot is developed, the developers will reimburse the City for this expense. Atkinson moved Council approve the purchase of the lot west of the South Meadows subdivision for right of way purposes for $8,000 with J comingso� the Water Fund and } from the Sewer Fund. The motion was secondea. The motion carried with a vote. Schedule Public Hearing -Water Connection Charges The City has suggested a hearing date of May 20th for the increase of the water connection fees. The proposed new fees were developed in the water rate study and can be implemented after the public hearing and prior to the other adjustments in water rates now scheduled for August or September. The initial increase is significant and a 58 annual adjustment has been built into the rates as was done with the sewer connection fees. Larson moved to authorize notice to the public of a public hearing to be scheduled for May 20th for the purpose of hearing testimony on an increase of water connection fees. The motion was seconded. Upon vote the motion carried. The Staff requested authority to bid the 1st Street East extension to Woodland Park and the 2nd Avenue East connection through the Central School Plaza. The Council requested that the project be divided into three parts: I. Central School 1) Central School Plaza #4 Alternate 2) Asbestos removal Cost estimate $129,600 to $143,615 and $31,800 for asbestos removal; II. Woodland Park Connection 1) 1st Street Extension Design -Estimated cost of $66,900; 2) Woodland Park Hillside Trail/Viewing Area -Estimated cost $70,000; Kennedy moved the Council give authority to bid the Central School Bid Document 1 and Bid Document 2. The motion was seconded. There was discussion. Haarr, Nystul and Donahue spoke against the project at this time. Larson, Kennedy, Collins and Rauthe spoke in favor. The motion carried with Granmo, Donahue, Haar; aAd Nystul voting against. Kennedy moved to authorize authority to bid Woodland Park Connection Item #2 Bid Document #1 and Bid Document #2. The motion was seconded. Donahue moved to amend the motion to separate the items so they can be approached separately. The motion was seconded. The amendment carried with Atkinson and Rauthe voting against. i 0868 868 Bid Document 1-First Street Extension There was discussion. Kennedy, Rauthe and Larson supported the motion. Donahue and Granmo spoke against the motion. The motion carried with Granmo, Donahue and Haarr voting against. Hid Document 2-Woodland Park Hillside Donahue spoke in favor. With a vote the motion carried unanimously. Authority to Bid -Depot Building Exterior Improvements This project will provide a permanent solution to the failing stucco and painting problem on the exterior of this building. The work will provide a long term solution with little or no maintenance and will protect the architectural character of the building. Informal quotes were received on the project and both exceeded $25,000 so a formal bid process is necessary. The Chamber of Commerce has agreed to spend an additional $8,000 to $10,000 of their funds to repair the fascia and paint the trim. Thelen recommended that the Council authorize the Staff to advertise for bids on this project. Atkinson moved to authorize the staff to advertise for bids for the Depot building exterior improvements. The motion was seconded. Jeanne Parson introduced Joe Untereiner, the new executive vice president for the Chamber of Commerce. Haarr spoke in favor of the motion. The motion carried with a vote. Authority to Bid -Reconstruction of Greenacres Lift Station This lift station has reached its maximum capacity on several occasions that has required the back-up pump to activate. In addition, it is expected that approximately 110 new homes in the area will be built in the near future. The system can be upgraded without building a new wet well and the system can be designed by the City's engineering staff. Thelen recommended that Council authorize the bidding of this project and the use of funds budgeted in the 1996 budget for this project. Atkinson moved to authorize staff to advertise for bid for the reconstruction of the Greenacres Lift Station. The motion was seconded. With a vote the motion carried. Authority to Bid -Reconstruction of Elk's Lift Station The Elk's Lift Station is the most needed improvement in the sewer system. It pumps up to 1.3 million gallons of sewage per week, compared to 450,000 gallons per week for any other station. The dry well which houses the pump and control system is 18 feet below ground level and ground water leaks into the system constantly. It is estimated that the replacement will cost_O*$i75,000. Thelen recommended to authorize the staff to bid the project and use current budgeted funds to rebuild the lift station. Nystul moved the staff be authorized to bid reconstruction of the Elk's lift station. The motion was seconded. Upon vote the motion carried. 0869 869 Authority to Negotiate -Contract Design and Inspect Construction of Elk's Sewage Lift Station with Carver Engineering It is estimated that the design of this lift station will cost under $5,000 and since Carver Engineering has previously designed 4 similar lift_ stations for the City, Thelen recommended that Council authorize --the staff to negotiate a contract with Carver Engineering for the design and inspection of this lift station. Nystul moved the manager be authorized to negotiate a contract for the design and construction of the Elk's sewer lift station with Carver Engineering. The motion was seconded. The motion carried with a vote. A»thnrity to Bid -Trailer Mounted Electric Power Generator A trailer mounted electrical power generator is needed as a back-up for six current lift stations. A power failure during a high flow period could cause sewage to back up in basements leaving no choice but to relieve the system into neighborhood sloughs. It is recommended Council authorize the staff to receive bids on the trailer mounted generator -and use 1996 budgeted funds for the purchase. Atkinson moved staff be given authority to bid a trailer mounted electric power generator. The motion was seconded. Upon vote the motion carried. Authority to Bid -Storm Sewer/Water Project-14th Street East from 5th Avenue East to Dry Bridge Park. Authority to Order in Curbs and Gutters on 14th Street East from 5th Avenue East to 8th Avenue East The storm sewer project on 14th Street East from 5th Avenue East to Dry Bridge Park has been designed by the city staff and is ready to go to bid. In order to complete the drainage improvement in this area it is necessary to order the curbs and gutters on 14th Street between 5th and 8th Avenues East with the exception of one half block on the north side of the street between 6th and 7th Avenue East. Thelen recommended Council authorize the staff to advertise for bids on the storm sewer project and to order in the curbs and gutters. Atkinson moved to give staff authority to bid the storm sewer water project on 14th Street East from 5th Avenue East to Dry Bridge Park. The motion was seconded. The motion carried with a vote. Atkinson moved to give Council authority to order in curb and gutters on the 14th Street East from 5th Avenue East to 8th Avenue East with the exception of one half block on the north side of the street between 6th and 7th Avenue East. The motion was seconded. The motion carried with Donahue voting against. Rid Awards -Overlay and Chip Seal Projects Bids were opened on April 8th for the City Overlay and Chip Seal Projects as follows and is recommended that the bids be awarded to the low bid on each project. Funds from the GenWl-Street and Gas Tax Fund in the amount of $274,391 are available and $51,524 is available from the Tax Increment budget. Overlay Project A-1 Paving $360,175.00 Pack & Co. $373,750.00 Atkinson moved to award the bid for the overlay projects to A-1 Paving in the amount of $360,175.00. The motion was seconded. Kennedy abstained from disciitssion and vote. N 9R70 870 Upon vote the motion carried. Chip Seal Project A-1 Paving $ 57,202.50 Pack & Co. $ 56,915.00 Atkinson moved to award the bid Co. in the amount of $56,915.00. for chip seal projects to Pack & The motion was seconded. Kennedy abstained from discussion and vote. With a vote the motion carried. City Manager Selection Thelen suggested discussing this item at the next work session for the first 1 } hours. Council will submit their top 1.0 choices to the clerk by 1 p.m. on Thursday. STAFF REPORTS Next Work Session April 22, 1996 7:00 p.m. Next Work Session April 29, 1996 7:00 p.m. Next Regular Meeting May 6, 1996 7:00 p.m. Atkinson will not be at the next work session. ADJOURN The meeting was adjourned at 10:18 p.m. M- A D. Rauthe, Mayor ATTEST: C Debbie Giff r�OC Clerk of Counc Approved 5/6/96 1