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07/24/95 City Council Minutes07 S 3 783 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 P.M. MONDAY, JULY 24, 1995, IN THE COUNCIL CHAMBERS AT CITY HALL IN KALISPELL, MONTANA. MAYOR DOUG RAUTHE PRESIDED. COUNCIL MEMBERS JIM ATKINSON, LAUREN GRANMO, BARBARA MOSES, DALE HAARR, DUANE LARSON, GARY NYSTUL, CLIFF COLLINS AND CITY ATTORNEY GLEN NEIER WERE PRESENT. COUNCIL MEMBER PAM KENNEDY AND CITY MANAGER BRUCE WILLIAMS WERE ABSENT. Mayor Rauthe called the meeting to order and led the Pledge of Allegiance. City Attorney Glen Neier filled in for Bruce Williams in his absence. AGENDA APPROVAL City Attorney Neier requested the addition of the following items: Resolution 4223-Authorize the Sale of Bonds for SID No. 341 High School Parking Lot Change Order 6th Avenue West Sidewalk Replacement Haarr moved to approve the agenda with the additions. The motion was seconded. The motion carried upon vote. ADyrove Minutes -July 10, 1995 Collins moved to approve the minutes. The motion was seconded. The motion carried with a vote. Approve Claims per Pavables Register Atkinson moved to approve the claims. The motion was seconded. Upon vote the motion carried. ADDRESSING THE COUNCIL Council Salaries Gerald Cole, 625 1st Avenue East, recommended Council increase their salaries to $12,000 a year. ORDINANCES & RESOLUTIONS Ordinance 1228-Salary/Compensation Adjustments for Police, Fire and AFSCME Bargaining Unit Employees-2nd Reading The purpose of this ordinance is to update the salary ordinance to include the new salaries for the Police, Fire and AFSCME bargaining unit employees. The salaries for these bargaining unit members result from negotiated labor contracts previously ratified by Council. This salary also includes a 3% increase in pay for the City Judge as proposed by the Judge. Larson moved Ordinance 1228, an ordinance amending Ordinance No. 1216, fixing the limits of the salary and compensation of the City Officials, Supervisors, and Employees pursuant to Title 7, Chapter 4, part 42, M.C.A., beginning July 1, 1995, repealing all other ordinances in conflict therewith. The motion was seconded. Grano moved to amend the motion to exclude the 3% raise for the judge. The motion was seconded. Collins spoke in favor of the amendment. The amendment carried with a vote. The amended motion carried upon roll call vote. I 0784 784 Resolution 4222-Intent to Create BID No. 342 This resolution declares the City Council's intent to consider the creation of a Special Improvement District No. 342 for the purpose of financing public improvements planned for Corporate Way. The estimated cost of the improvements is $209,000, which includes 10% for the SID revolving fund and a reserve of 5%. The resolution directs staff to notice the property owners of the City's intent to assess for the improvements, plus schedule a hearing to receive protests from those impacted by the SID. There was discussion. Moses moved Resolution 4222, a resolution relating to Special Improvement District No. 342; declaring it to be the intention of the City Council to create the district for the purpose of undertaking certain local improvements and financing the costs thereof and incidental thereto through the issuance of Special Improvement District bonds secured by the City's Special Improvement District Revolving Fund. The motion was seconded. With a roll call vote the motion carried with Atkinson and Rauthe voting against. Resolution 4223-Authorize the Sale and Issuance of Bonds for SID No. 341 City Attorney Neier explained the necessity for this resolution to authorize the sale and issuance of bonds for SID No. 341, 5th Avenue East Sewer Project. Atkinson moved Resolution 4223, a resolution relating to $100,000 Special Improvement District Bond No. 341 bonds; authorizing the issuance and calling for the public sale thereof. The motion was seconded. There was discussion. The motion carried upon roll call vote. BUSINESS FROM MAYOR & COUNCIL None BUSINESS FROM MANAGER Adoption of City's Fiscal Year 1996 Preliminary Operating Budget and Set Budget Public Hearing for August 7, 1995 The City Council is required by State law to adopt a preliminary budget on or before July 25th of each year. For the purpose of meeting state budget requirements, Neier stated that Williams recommended that Council adopt the preliminary budget for FY 96 in the amount of $1.6,835,582 and to schedule the Budget Hearing for August 7th. The Final Budget must be adopted by August 14th. Larson moved to adopt the FY 96 Preliminary Budget in the amount of $16,835,582 and to schedule the Budget Public Hearing for August 7, 1995. The motion was seconded. With a vote the motion carried. Commercial Rehabilitation Loan Agreement Proposals The City submitted requests for proposals to eight local banks for the purpose of administering the City's Commercial Rehabilitation Loan Program. Six proposals were received. After discussing the proposals at the last work session, it was Counci.(Is consensus to allow all six banks to participate in the program provided they agree to 1) an interest rate of 9.5%; 2) maximum loan amount of $40,000; 3) a loan origination fee of $75.00; and 4) loan payback to be five years. It was Council's thought that this approach would increase the flexibility of the program -day allowing the applicant to apply to the bank of their choice 'sor the 38 loan. Neier noted Williams recommended that Council authorize him to implement the program as discussed. Q- 7 R 1 1 785 Atkinson moved to authorize the city manager to implement the Commercial Rehabilitation Loan Agreement Program as presented. The motion was seconded. The motion carried with a vote. Change Order High School Parking Lot Public Works has requested a change order for the high school parking lot contract with LHC. The change order is to repair a section of damaged sewer main in the alley next to the parking lot for the amount of $5,550. The 8" clay sewer main is shattered where a 6" service lateral protrudes about 3' into the main. LHC is currently importing subgrade material and preparing the parking lot and alley to grade for paving. For this repair to be coordinated with the project, the change order would need to be authorized as soon as possible. Atkinson moved to approve the change order for the high school parking lot to increase the total bill by $5,550 as a result of the repair to the sewer main on site. The motion was seconded. The motion carried upon vote. Sidewalk Damage-527 6th Avenue West During the storm of June 6th, a tree on private property was torn up and destroyed the sidewalk at 527 6th Avenue West. Neier requested Council order in sidewalk. Atkinson moved to order in the sidewalk from property line to property line at 527:6th Avenue West. The motion was seconded. With a vote the motion carried. 5th Avenue East Sewer Project On July 21, 1995 bids were opened for the 5th Avenue East SID Sanitary Sewer Project as follows: LHC $107,317.00 Sandon $116,233.00 Pack $137,834.50 Public Works recommended the bid be awarded to LHC in the amount of $107,317.00. Granmo moved 5th Avenue East SID Sanitary Sewer Project be awarded to LHC in the amount of $107,317.00. The motion was seconded. The motion carried with a vote. STAFF REPORTS CDBG and HOME Grant Public Hearing July 25, 1995 7:00 p.m. at City Hall Next Work Session July 31, 1995 7:00 p.m. Next Regular Meeting August 7, 1995 7:00 p.m. Next Special Meeting August 14, 1995 7:00 p.m. ADJOURN The meeting was adjourned at ATTEST: (2 (y) c- Debbie Gif o CMC Clerk of C un 8:0 p.m. Doudlas D. Rauthe, Mayor Approved 8/7/95