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07/18/94 City Council Minutes067.1 671 A REGULAR MEETING OF THE KALISPELL CITY. COUNCIL WAS HELD AT 7:00 P.M. MONDAY, JULY 18, 1994, IN THE COUNCIL CHAMBERS AT CITY HALL IN KALISPELL, MONTANA. MAYOR DOUG RAUTHE PRESIDED. COUNCILMEMBERS JIM ATKINSON, LAUREN GRANMO, BARBARA MOSES, DALE HAARR, DUANE LARSON, PAM KENNEDY, GARY NYSTUL, CLIFF COLLINS, CITY ATTORNEY GLEN NEIER AND CITY MANAGER BRUCE WILLIAMS WERE PRESENT. Mayor Rauthe called the meeting to order and led the Pledge of Allegiance. CONSENT AGENDA Approve Minutes -July 5, 1994 Approve Claims per Payables Register Atkinson moved to approve the consent agenda. The motion was seconded. Larson noted on page 666 of the minutes, Ordinance 1210, that Haarr spoke in favor of the amendment rather than against and requested the change. The change has been made. The motion carried with a vote. ADDRESSING THE COUNCIL No one addressed the Council. ORDINANCES & RESOLUTIONS Resolution 4157-Authorize Sale of City Property-3rd Street and Main Street Kennedy moved Resolution 4157, authorizing the sale of Lots 8, 9, 10, 11, and 12; Block 55, Kalispell Original, Kalispell Flathead County, Montana to Valley Bank. The motion was seconded. There was discussion. Upon roll call vote the motion carried. BUSINESS FROM MAYOR & COUNCIL Legislative Planning Meeting Mayor Rauthe reminded Council of the League of Cities and Towns Legislative Planning meeting for cities and towns included in District 1 would be held at 1:00 p.m., Wednesday, July 20th at City Hall. Senior Olympics Atkinson reminded everyone of the Senior Olympics the Parks and Recreation Department is conducting to be held 7/21, 22 and 23/94. He encouraged all Seniors to participate. Lions Park Flagpoles Rauthe noted 7/27 at 1 p.m. there will be a dedication of the three new flagpoles that the Lions Organization has placed. BUSINESS FROM MANAGER Kalispell Market Place Phase II -Final Plat The preliminary plat of this subdivision was approved by the Council on October 5, 1992 with four conditions. The preliminary plat proposed the creation of (5) commercial lots between Main Street and Third Avenue East between Burlington Northern Railroad and Montana Street. June of 1993, Council approved the final plat of the Market Place 1st Phase, which created 3 lots as opposed to the preliminary plat approval of 5 lots. The applicant wished to delay the creation of the other 2 lots. The applicant at this time wishes to proceed with the creation of these 2 lots. Williams and Staff recommended Council approve the Final Plat for Phase II of the Market Place subdivision. Granmo arrived at the meeting. Collins moved to approve the final plat for Market Place Phase II. 70617, 672 The motion was seconded. The motion carried with a vote. Adopt Fiscal 95 Preliminary Budget Council is required by State law to approve a preliminary budget on or before July 25th of each year. For the purpose of meeting State budget requirements Williams recommended Council adopt a preliminary budget for FY 95 in the amount of $16,124,458. This amount is higher than the amount in the budget document as Williams added the $271,000 construction loan for the Courtyard Apartments, $10,714 for the Local Government Study Commission and $4,739 additional funding for FRDO. The Budget Hearing for August 1st needs to be scheduled. Larson moved to adopt the FY 95 Preliminary Budget in the amount of' $16,124.458. The motion was seconded. Haarr felt that this is not where the final budget is going to end up and hoped there would be some cuts before the process is over. By supporting the motion, he is just following the intent of the law and that looking through the budget document, he felt the figure was high for this year. The motion carried with a vote. Haarr moved to set the FY 95 Budget Hearing for August 1, 1994. The motion was seconded. Upon vote the motion carried. Curbs and Sidewalks At the last work session Staff was directed to prepare cost estimates for curb and sidewalk improvements, which Council might consider ordering the installation of. Following represents the estimated cost for each: 1. Peterson School Sidewalk Cost A. From Peterson School to loth Ave. West $ 3,356 B. Complete Sidewalk from Peterson Schoo:! to 8th alley West $16,512 2. Sidewalk in front of Poodle Parlor 5th Ave, West NuPac $ 833 Sandon $ 858 3. Sidewalk-5th Ave. West from 1st St. to 2nd St. NuPac $3,472 Sandon $3,440 4. Sidewalk West Wyoming from Sunset to N. Main $11,076 5. Curbing 1st Ave. West North $ 2,367 That portion of the Peterson School sidewalk discussed at work session of last week would cost the property owner about $3,356. To take the project further east to existing sidewalk the cost would be $16,512. Project 2 would replace one sec -ion of sidewalk in front of the Poodle Parlor on 5th Avenue West u ,ider change order to NuPac, the cost would be $833 or by contract with Sandon $858. Project 3 would install new sidewalk on 5th A anue West from 1st Street to 2nd Street by change order with NuPac at a cost of $3, 472 and Sandon $3,440. Project 4 is the estimate do install sidewalk along one side of West Wyoming from Sunset to N:,,:nth Main. Sandon's contract price for this work is about $11,076. The 5th project is the curb work along the one block of 1st Avenue.: West North between Sunset and Wyoming. This cost is estimated to '�--, $2,367. Williams and Staff recommended that Council order in tI.=. following work: (16 78 673 1. Peterson School sidewalk from the school to loth Avenue West - approximate cost $3,356 to be paid by property owner. 2. Sidewalk replacement in front of the Poodle Parlor on 5th Avenue West approximate cost $833. Work would be done by change order and paid by TIF. 3. New sidewalk on 5th Avenue West from 1st Street West to 2nd Street West approximate cost $3,472. Work to be done by change order and paid with TIF funds. 4. Sidewalk along West Wyoming -no recommendation. 5. Curbing along 1st Avenue West North between Sunset and Wyoming, order in at an approximate cost of $2,306 and to be paid by the property owners. Peterson School Sidewalk Nystul moved to order in sidewalk from Peterson School to loth Avenue West. The motion was seconded. There was discussion. Rauthe and Kennedy spoke against the motion. Kennedy moved to amend the motion to extend the sidewalk from Peterson School to 8th alley West. The motion was seconded. There was discussion. Granmo moved to table the motion and amendment until August 15th, which at such time Council will set a policy for ordering in and paying for any sidewalks in the City. The motion was seconded. The motion carried upon vote. Sykes Project Sidewalks-5th Avenue West Haarr moved Council make a change order with NuPac in front of the Poodle Parlor on 5th Avenue West from 1st Street to Second Street. The motion was seconded. Nystul and Granmo spoke against the motion. Haarr spoke in favor of the motion. Kennedy abstained from vote. The motion carried with Nystul, Granmo and Larson voting against. There was more discussion. 1st Avenue West North -Curb & Gutter Nystul moved to order in curb and gutter on 1st Avenue West North between Hwy 93 and Wyoming Street. The motion was seconded. There was discussion. Haarr moved to amend the motion to request that the engineer be instructed to come up with the engineering for the water main project, curb and gutter and an estimate of sidewalks in the 8th Avenue East North project to be completed this year. The motion was seconded. There was more discussion. The amendment carried with a vote. Upon vote the amended motion carried. 0674 674 Authority to Bid -High School Parking Lot Paving Williams requested authority to bid the paving and other improvements for the high school parking lot. Larson moved to grant authority to bid the high school parking lot paving. The motion was seconded. There was discussion. With a vote the motion carried. Bid Award Recommendations Construction bid for Depot Park Bids were opened on July 15, 1994 for the improvements for the expansion of Depot Park as follows: Sandon Construction NuPac A-1 Paving Base Bid $222,490 $249,950 $260,500 Add Alt. A $ 1,828 $ 3,950 $ 1,500 Add Alt. B $ 1,146 $ 1,200 $ 1,600 Add Alt. C $ 6,125 $ 10,000 $ 91000 Add Alt. D $ 51500 $ 6,500 $ 5,000 Total $230,964 $261,600 $268,600 Williams recommended the bid be awarded to Sandon Construction in the amount of $230,964. Atkinson moved to award the bid to Sandon Construction for the Depot Park expansion in the amount of $230,964 without Add Alt. C and the excess over the budget allocation of $75,244 be charged to the redevelopment project unallocated line item. The motion was seconded. Kennedy abstained from discussion and vote. The motion carried with a vote. Construction bid for Lawrence Park Phase I Parks Director Mike Baker reported two bids were received for the Lawrence Park Phase I as follows: Base Bid Items NuPac A-1 Paving Water Service $ 79,900 $ 50,000 Sewer Service $ 32,500 $ 20,000 Topsoil/ Hydroseeding $415,680 $ 90,000 Parking Areas $ 5,985 $ 12,000 $ 9,885 $ 30,000 Total Base Bid Items $543,950 $202,000 Baker recommended to accept the lower bidder, A-1 Paving with $90,000 remaining in the budget for construction. The following is a breakdown of the base bid and alternate items recommended for acceptance: 067115) 675 Base Bid Water Line $50,000 Alternate Entry Area $12,000 Base Bid Parking Area $12,000 Base Bid Grading $15,000 Total $89,000 Atkinson moved to accept the low bid from A-1 Paving for a Base Bid total of $89,000 for the Lawrence Park Phase I project. The motion was seconded. There was discussion. Kennedy abstained from vote. Upon vote the motion carried. STAFF REPORTS Budget Work Session to follow this meeting Special Budget Work Session 7/20/94 7:00 p.m. Next Regular Work Session 7/25/94 7:00 p.m. Next Regular Meeting 8/1/94 7:00 p.m. ADJOURN The meeting was adjourned at 8:20 p.m. ATTEST: - C� /./-' ?d Debbie Giffoiaverk of Council Approved 8/1/94 1 Dougla D. Rauthe, Mayor