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09/20/93 City Council Minutes0 59 7 597 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 P.M. MONDAY, SEPTEMBER 20, 1993, IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR RAUTHE PRESIDED. COUNCILMEMBERS ATKINSON, GRANMO, MOSES, LARSON, KENNEDY, NYSTUL AND COLLINS WERE PRESENT. COUNCILMAN BUCK AND CITY MANAGER WILLIAMS WERE ABSENT. Mayor Rauthe called the meeting to order and led the Pledge of Allegiance. City Attorney Neier was appointed acting City Manager in Williams absence and made presentations during the meeting. CONSENT AGENDA Approve Minutes -September 7, 1993 Approve Claims per Payables Register Moses moved to approve the consent agenda. The motion was seconded. The motion carried with a vote. ADDRESSING THE COUNCIL Larry Gaylord, First Presbyterian Church Pastor, 316 Northridge Drive, presented a check in the amount of $2,327.70 from his congregation to Police Chief Clark for the DARE Program to purchase t-shirts. Rauthe thanked him and the church for the donation. ORDINANCES & RESOLUTIONS Resolution 4131-Amend City/County Master Plan -Transportation Plan and Bypass Feasibility Study City Attorney Neier explained the purpose of this resolution is to amend the City/County Master Plan by incorporating into it the findings and recommendations of the completed Transportation Studies, including several modifications recommended by the "TAC" and Planning Commission. Following is a summary of these elements. 1. Adoption of the Kalispell Area Transportation and Bypass Feasibility Study as an amendment to the City/County Master Plan. This includes the identification of Alternative "B" as the desired bypass corridor. 2. LaSalle Drive Extension (Conrad Drive to U.S. 2) 3. Whitefish Stage Road (Evergreen Drive to Reserve) so as to include all of Whitefish Stage between the Kalispell City limits to Reserve Drive as a single project. 4. Meridian Road between Idaho and U.S. Hwy 93 North should be revised to extend a four -lane design from Idaho to Three Mile Drive with the three -lane design extending to U.S Hwy 93. 5. Add to the discussion of Chapter 6 the widening and improving of the stretch of U.S. Hwy 93 from the courthouse south to at least Four Corners. Add this stretch of the road to the list of second priority projects. 6. Label the bypass route "Alternative Route". Staff recommended that Council adopt the resolution as submitted. Atkinson moved Resolution 4131, a resolution revising a Kalispell Transportation Plan amendment and Bypass Feasibility Study to the Kalispell City/County Master Plan. The motion was seconded. Upon roll call vote the motion carried unanimously. 59 8 598 Resolution 4132-Gateway Orchard Villas -Preliminary Plat The purpose of this resolution is to conditionally approve the re - subdivision of Lots 1, 2, 11 and 14 for the Gateway Orchard Villas subdivision. The re -subdivision is a minor plat not subject to review by the Planning Commission. Lot 1 will have a 5 unit townhouse, Lot 2-4 units, Lot 11-4 units and Lot 14-5 units. FRDO recommends approval of the subdivision. Staff concurs with FRDO's recommendation to approve the Preliminary Plat of Lots 1, 2, 11 and 14. Collins moved Resolution 4132, a resolution conditionally approving the re -subdivision of Lots 1, 2, 11, and 14, Gateway Orchard Villas subdivision, Kalispell, Flathead County, Montana. The motion was seconded. The motion carried upon roll call vote. BUSINESS FROM MAYOR & COUNCIL Parking Commission Appointments Rauthe recommended the appointments of Margaret Lekander, John McMillan, Dick Vollstedt, David Dittman and Robert A. Smith to the Parking Commission. Nystul moved to confirm the appointments of Margaret Lekander, John McMillan, Dick Vollstedt, David Dittman and Robert A. Smith to the Parking Commission. The motion was seconded. The motion carried with a vote. Proclamations Rauthe proclaimed the week of September 17-23 as "Constitution Week" and the month of October as "National Arts and Humanities Month".. BUSINESS FROM MANAGER Gateway Orchard Villas -Final Plats Four separate memos concerning the Final Plat of Lots 1, 2, 11 and 14 for Gateway Orchard Villas have been received. Each memo highlights and evaluates compliance of the Final Plat to the approved Preliminary Plat. FRDO recommends approval of the Final Plat for Lots 1, 2, 11 and 14 and Staff concurs with this recommendation. Larson moved approval of the Final Plat for Lots 1, 2, 11, and 14 for Gateway Orchard Villas. The motion was seconded. The motion carried with a vote. Bid Award -Upper Service Zone Phase I Water Improvements Three bids were received for the construction of the Upper Service Zone Phase I Water Improvement Project as follows: Company Total Bid LHC $46,817.80 Sandon Construction $58,627.00 Pack & Company $65,138.00 Staff recommended LHC be awarded the bid in the amount of $46,817.80. Collins moved to award the bid for the Upper Service Zone Phase I Water Improvement Project to LHC in the amount of $46,817.80. The motion was seconded. Kennedy abstained from discussion and vote. The motion carried upon vote. 599 Audit Proposal Engagement Letter A letter has been received from Montana Local Government Services outlining an audit proposal for the City's FY 93 City Audit. The proposal estimates the cost of the single year audit to be $14,300 compared to the prior two year audit cost of about $25,000. Staff recommended that Council authorize the single year audit as outlined in the engagement letter. Atkinson moved to authorize the single year audit as outlined in the engagement letter. The motion was seconded. Nystul thanked Finance Director Robertson for her perseverance of one year audits. With a vote the motion carried. Request for Proposals for Montana Hall/School District The Tax Increment budget contains funding for a Feasibility Study for Central School (Montana Hall) to include architecture, historic architecture, structural, mechanical, electrical, hazardous material and accessibility issue. The anticipated work includes structural, seismic retrofit of historic structure, mechanical, and electrical analysis of the building, cost study as detailed in the scope of services which is included in your packet. Staff recommended Council authorize the request for proposals. Atkinson moved to authorize the Request for Proposals for Montana Hall/School District. The motion was seconded. With a vote the motion carried. Employee Confirmations Chief Clark is recommending confirmation of Lt. Paul Hahn and Sgt. Brian Fulford. Neier concurred with Chief Clarks' recommendation and requested confirmation of the two police officers. Larson moved the confirmation of Lt. Paul Hahn. The motion was seconded. The motion carried upon vote. Atkinson moved the confirmation of Sgt. Brian Fulford. The motion was seconded. With a vote the motion carried. Rauthe congratulated both officers. Fire Department Radios Neier explained that prior to Williams departure last week there was discussion with Fire Chief Waggener in regards to updating the radio system for the Fire Department. Waggener explained the department is ready to proceed with updating the radio system which includes 27 portable radios and 1 base station. The $10,000 limitation will be gone as of October 1 at which time it will be increased to $25,000. Neier explained the Council might question the expenditure if not informed prior to the action. This item has been budgeted for. Nystul thanked and complimented Chief Waggener for informing the Council prior to the expenditure. 0600 600 STAFF REPORTS Special Executive Session to follow this meeting for City Manager Evaluation Next Work Session 9/27/93 7:00 p.m. Next Regular Meeting 10/4/93 7:00 p.m. ADJOURN The meeting was adjourned at 7:40 p.m. �Z 7�A Q, 6 � - I DouglasVD.Mayor ATTEST: N, Amy H. Robertson, Finance Director Debbie Gifford, Clerk of Council Approved 10/4/93 1