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06-18-09 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, June 22, 2009 Lower Level Main Conference Room 201 First Avenue East ATTENDING: Paul Burnham, Assistant City Engineer Chad Fincher, Parks Superintendent Dwain Elkins, Plans Examiner Michelle Anderson, Recording Secretary Guests: None. Hear the Public: No one wished to speak. Performance Bond Reminders: None. Frank Castles, Deputy Public Works Director Sean Conrad, Acting Chairman D.C. Haas, Fire Department OLD BUSINESS: Spring Creek Apartments Ph2 — Conrad asked if the civil drawings have been submitted for Spring Creek Apartments, Phase 2 and Elkins said they haven't seen any yet. Public Works added they are also waiting to see those drawings. D.C. Haas said the Fire Department still has issues with phase 1 and the fire turnaround and he said he emailed the Building Department and the project manager their conditions which includes a fire lane on the east side of the road, signage, and alarm panel and manager's door labeling. Haas also mentioned the hydrant at the cul-de-sac needs to be moved to the south and widen the turn. Haas asked who would be responsible for keeping bids out of the slough and Castles said the parents and added since it is not man-made it is not considered a public hazard. Conrad noted the Planning Department is still waiting for the floodplain certification on 2 of the buildings in Phase 1. Burnham agreed that the turnaround issues have to be resolved before occupancy is approved for phase 1 and the committee agreed. Begg Park Picnic Pavilion - Fincher said Public Works hasn't had a chance to review the plans yet. Elkins said he will call to determine the roof load for the pavilion. Fincher asked if the Public Works Department could assist them with the structural engineering of the floor. Castles said they would provide the floor plans to the Parks Department. Elkins said he has a mono -slab floor detail he can send to Public Works. Fincher noted there is still the question of whether or not a no rise certificate is required for this project and if the technical data will have to be submitted. NEW BUSINESS: None. PLANNING OFFICE ITEMS: Conrad reported the city received an annexation & initial zoning request for property located on Highway 93 South, which was the Burton Brand Source appliance dealership. Conrad said a conditional use permit has come in which deals with the old armory building on South Meridian and 2nd Street West, currently owned by the Samaritan House. The Samaritan House will use some of the space for their administrative offices and lease a portion of the building to the Flathead Special Education Cooperative. Castles noted a portion of the facility was used as a vehicle maintenance shop and DEQ clearance may be required. Haas said lead and asbestos could also be a problem. Elkins added the restrooms are not ADA compliant and he had told them the city needs a site plan for the use of the facility. Conrad said he notified them that they would have building and fire code issues with the inclusion of the school operation. Conrad asked the Building and Fire Departments to send him their comments and he will contact the Samaritan House. The committee suggested they should contract with a licensed professional to help guide them through the design process. Final Plat of Silverbrook Estates Phase 1A — Conrad reported they received the final plat application for Silverbrook Estates, Phase IA which is the remaining portions of Phase 1. Castles said all of the city utilities are in on phase 1. Burnham brought up the R/W reservation on the south end of this phase and said Owl Corporation is planning to develop the property to the south and Owens has asked about getting water through to his property. Burnham said the water is not in Silverbrook Drive and there was discussion regarding the process Owens will have to go through t loop the water through the R/W reservation to the south. Final Plat of Westview Phase 3 — Conrad asked if the Fire Department had a chance to review Westview Phase 3 and Haas said he drove the road and they are good to go. Haas noted there could be some problems with emergency services having 2 roads named Taelor and Taylor. The committee thought it may be too late to change the street names now. Conrad asked if the warranty maintenance issues that were discussed last week would hold up the plat and Public Works said no but Burnham said they do want to clearly see what has been platted and what still needs to be platted. Conrad said he has already asked for a copy of the preliminary plat and for them to highlight phases 1, 2, & 3 and show the remainder to be platted. Conrad asked Fincher to meet with him after the meeting to discuss the park issues. Haas asked if the pump house belongs to the city and Castles said yes. OTHER REPORTS: Fincher reported he has been getting calls from Andy Miller regarding the irrigation in the boulevards of Old School Station. They claim the city agreed to maintain the boulevards for this project and Fincher asked if anyone was aware of this agreement. Fincher said last year Parks got called, perhaps by the city manager because they didn't have a homeowners' association to maintain the boulevards, and Parks blew the irrigation system and made some notes on broken heads and now they are asking when Parks is coming out there this year because everything is dying. Conrad said the preliminary plat for Old School Station was approved in the county and then it came into the city for final plat. Conrad said the files can be reviewed to determine whether any agreement was made. Fincher asked Mr. Miller to bring in any documentation that states the city will be maintaining the boulevards. Fincher said they also received a call from Corporate Way who believe the city maintains their boulevards. Castles said in that case it is an SIA and what Public Works told them to do is to contact Bruce Lutz to see where the meter is located. Castles added it is not the city's system. Fincher said since he has been with the city they have never taken on just boulevards. The meeting was adjourned at 10:30 a.m.