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04-02-09 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, April 2, 2009 Lower Level Main Conference Room 201 First Avenue East ATTENDING: Charlie Johnson, Construction Manager Jeff Clawson, Building Official Frank Castles, Deputy Public Works Director Sean Conrad, Senior Planner Dan Diehl, Acting Fire Chief Michelle Anderson, Recording Secretary Guests: James Freyholtz, MDT. Hear the Public: No one wished to speak. Performance Bond Reminders: None. Paul Burnham, Assistant City Engineer Tom Jentz, Planning & Bldg Director Chad Fincher, Parks Superintendent Dwain Elkins, Plans Examiner P.J. Sorensen, Chairman OLD BUSINESS: Red's: Sorensen reviewed the photos provided of the proposed alley/deck area. Diehl stated D.C. Haas was talking with Bill Goodman regarding the fire code issues discussed at the last Site Review meeting. Sorensen suggested that the project be approved by the committee subject to the condition that the existing fire code violations be corrected per fire department requirements. The committee agreed and approved the project. Java Zoom: Sorensen stated the Java Zoom project was withdrawn. Although Sorensen hasn't yet received plans there is already another proposal for this property which will be a road -side assistance business at this site. There was discussion regarding the minimal work that would need to be completed on the building which included removing some inside walls, reopening a garage door that had been boarded up and possibly widening a door. If the door is widened, a building permit would be required. They are looking at this as a short-term lease and plans would be to eventually demolish the building and sell a vacant parcel of land. The tanks have been removed and proof of the removal will be submitted to the Fire Department. Diehl noted the letter should indicate the tanks were removed in compliance with DEQ regulations. The committee wanted this project to stay on the agenda until a site plan and scope of work for the road -side assistance business is submitted. There committee and MDT agreed the improvements to the site that would be minimal for the proposed business, however, at the time the building is demolished the following improvements will be have to be addressed: sidewalks, access, landscaping and the alley approach. NEW BUSINESS: Bus Terminal: Sorensen stated the current location of the Trailways Bus Terminal is at Sawbucks which will soon be torn down for the Montana Club. The new location of the bus terminal will be the former camera store at 1305 1" Avenue East. It is a change in use of the building but no changes to the building would require a building permit. The parking is striped and there is a handicap parking space that can be improved with striping and it will be a bit tight for the 1 bus per day to get in and out of the parking lot. Landscaping could be easily added to the boulevard and the owner said he would be able to make those improvements. The committee approved this project. PLANNING OFFICE ITEMS: Jentz noted he has had discussion regarding annexation of property 1 mile north of Rose Crossing and Jentz said he didn't feel the council would be supportive of an annexation that far out. The developer of River's Bend, located west of the Whitefish River near Rose Crossing and Trumbull Creek Road, has decided they will not pursue annexation of their property along Flathead River for quite some time. E911 Center Access: Sorensen asked what the committee feels would be necessary to attach to the building permit conditions for access during construction. The committee agreed that an all-weather surface condition should be included. Jentz added the City Attorney is working on an enforcement process that would include if staff for any department observes that there are suddenly problems with accessing the site the developer/owner/contractor would then be given so much time to fix the problem. If the access is not fixed within the specified timeframe the site will be closed and if they ignore the closure they will be cited. Castles noted a copy of the notice sent to the contractor's insurance agent would get their attention. Sorensen suggested that we add a condition that an access be installed prior to construction and the committee agreed that should be done. Further discussion was held. OTHER REPORTS: Grizzly Security - Husky Street: Clawson noted Grizzly Security has moved in to the former Hostess Bread Store on Husky Street which would be a change of use. In addition, they have installed Constantine wired fence along the sides and back of building without the city being informed. It was discussed that this project should have gone through site review and architectural review. Sorensen said he will look at the site. 245 Windward Way: Johnson asked for an update on Windward Way that was discussed last week. Sorensen said he was working with them on the Architectural Review issues. Johnson said there are still issues with the sidewalk handicap ramps. Also, the Fire Department still has fire code issues with this property. 1308 7t" Avenue West: Johnson said this is a flag lot with a 10 foot driveway and they were also required to install a 10 foot pedestrian pathway, however FEC has installed 2 transformers which blocks the access in 2 different locations which is a violation of the easement and causes major problems with access, especially emergency vehicles. Johnson said Public Works would be contacting FEC to discuss this issue and hopefully to prevent this happening in the future. Discussion was held to deny requests for flag lots or update the subdivision regulations to address the problems that the city has seen with developments that have flag lots and Public Works agreed. 4-Plex — Three Mile Views: Conrad said the conditional use permit is scheduled for the planning board on April 14th and asked if Public Works is on board with the proposed conditions and Johnson said they are. Conrad added a neighbor has since come into the office to express his concern with a 4-plex being built nearby. Woodland Bike Path: Fincher said Mike Baker is formulating a response to Public Works that takes the next step of setting up a time to meet on site with the engineer. The meeting was adjourned at 10:40 a.m.