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04-23-09 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, April 23, 2009 Lower Level Main Conference Room 201 First Avenue East ATTENDING: Paul Burnham, Assistant City Engineer Jeff Clawson, Building Official Tom Jentz, Planning & Bldg Director D.C. Haas, Fire Dept. Frank Castles, Deputy Public Works Director Susie Turner, Stormwater Engineer Sean Conrad, Senior Planner Katharine Thompson, Community Dev. P.J. Sorensen, Chairman Michelle Anderson, Recording Secretary Guests: Greg Lukasik, Morrison-Maierle; Erica Wirtala, Sands Surveying. Hear the Public: No one wished to speak. Performance Bond Reminders: None. OLD BUSINESS: 540 West Idaho — Auto Repair: This project was approved last week at site review. Sorensen noted they were planning on issuing the building permit tomorrow for this project and asked if Susie Turner had a chance to look at the site. Turner said she still needs to know how they plan to set up the pre-treatment for the sewer. Turner will check with the city's Wastewater Treatment Plant Manager today. Parks and Rec and Fire are ok with issuing the permit. NEW BUSINESS: Taco Bell — 535 E Idaho: Sorensen said Taco Bell is planning a remodel and a 180 square foot addition. The work will include exterior remodeling; the storage addition; to add curbing in the back of the building; and a screen wall on the west side of the property to prevent the overspray from the car wash. Sorensen said there aren't too many issues from a site review prospective unless the new curbing causes problems. Castles didn't think the curbing would be an issue. Turner noted that there is however other curb and gutter on site that needs to be fixed. The committee decided to approve the project adding a condition that it is approved subject to Public Works approval of the curb and gutter. PLANNING OFFICE ITEMS: Conrad reviewed the issues related to the 23 unit assisted living apartment complex proposed for Grandview Drive which included the street improvements along Grandview Drive and the bike/pedestrian path through the site. Greg Lukasik of Morrison-Maierle noted the entire project will be paid for by a Housing & Urban Development (HUD) Grant and HUD has very stringent requirements of what they will and will not pay for. Lukasik said the off -site improvements to Grandview Drive and the paving of the bike path would not qualify for the funding. ASI does not object to the need for sidewalks, curb & gutter but HUD won't pay for it and ASI needs to find another way to fund those improvements such as a cash -in -lieu payment or something similar to a Subdivision Improvements Agreement. The Public Works Department stated the only way the improvements to Grandview Drive could be relaxed would be through approval by the Kalispell City Council. Lengthy discussion was held. The following was decided: • ASI will petition the city council to request the relaxation of the street improvements to Grandview Drive. A condition will be added to the conditional use permit that addresses the need for council approval and Conrad will work with Public Works on the wording of that condition. • There will be no contract with the city for the street improvements, sidewalk, or the bike path but the city will serve as a pass -through agency for the funds. A cash -in -lieu fee will be paid to the city for curb, gutter and sidewalk (or shoulder & sidewalks if approved by council) and the paving of the bike/pedestrian path through the property. The city will hold the cash -in -lieu for the curb and the contractor will be given the cash -in -lieu to complete the work for the sidewalk and bike path paving. The contractor will be instructed to include the cost of those improvements as an alternate on the bid documents. • Lukasik will contact Parks & Rec regarding trees and landscaping on the west side of the sidewalk. • Although not necessarily a city requirement, if the developer wishes to have this facility added to the regular bus service Eagle Transit would require that a bus stop be constructed either on this property or on the east side of Grandview Drive. However, it was noted the Dial -A -Ride service would be available. • The water main extension will travel the same route as the bike path, ASI will grant an easement for the path and the Parks Department will maintain the path. As noted above the same process for the sidewalk will be used for paving the bike path. • A 12" water main will be extended from Indian Trail to Grandview Drive and the city will pay the difference in construction costs between an 8" main and a 12" main. The city is requesting the cost be provided to them up front. • Stormwater treatment will be included in the detention facility; if there will be a pipe outfall to the ditch the downstream will have to be checked to make sure it doesn't erode because they will be taking sheet flow to concentrated flow. There is also a storm drain outlet on the southern property line that needs to be addressed. Further discussion was held regarding locations to tie into the water main for fire hydrants and considering moving the building further to the west in order to provide sufficient storm drain facilities. Conrad asked Lukasik to email him pdf Jpeg copies of the site maps for this project. OTHER REPORTS: Village Plaza Subdivision Waiver: Erica Wirtala, of Sands Surveying reviewed a proposal for a 5 lot commercial subdivision in Village Plaza that would qualify for a waiver of preliminary plat. There would be one lot that could contain an approximate 40 x 50 building that would require 8 parking spaces and the other 4 lots would be proposed as professional office "townhouse" lots that would have zero lot lines. P.J. Sorensen suggested they change them to condos instead of townhouses because it would make things easier regarding several code issues, such as parking setbacks. Clawson noted a 4 hour fire wall with no openings or penetrations would be required for each of the townhouse's shared lot lines. If the lots are individual a common entrance for both units could not be used. Turner asked Wirtala to submit a stormwater drainage report and geo- technical information. Castles added Public Works would want to view the site before any decisions on road improvements or a bike path are made. In addition the Village Plaza sign may need to be moved, street trees will need to be installed along the project's frontage, and a parking design should be submitted. Valcon Site on 5t" Avenue W/N: Wirtala noted this project had come before site review in the past however, they had different lot layouts. The lot line is now a staggered flag lot which follows the fence line of the existing building and meets the front setback. Wirtala reviewed the site for the committee. Wirtala said they are again asking for a waiver on this property. Conrad noted when this was discussed about a year ago some of the issues that came up were maintaining a minimum 20 foot setback between the existing building and the new property line; fire access to the existing building; a shared access agreement for access onto 5th Avenue WN and perhaps a future easement would need to be granted if the railroad tracks would be removed that would provide for a pedestrian/bike path. Conrad noted there is another street that comes into the property, Railroad Street and asked if it is was a city easement. Castles said no, it is not a city street. There was further discussion regarding securing R/W for future development and who would be responsible for underlying environmental issues on site including possible storage tanks. Public Works and the Fire Department decided they wanted to conduct an on -site visit. Conrad asked Wirtala to email him a copy of the map. Wirtala asked the departments to send their comments to Conrad who will then forward them on to Wirtala at Sands Surveying. This plat will be discussed again next week at site review. All -Weather Access for Construction Sites: Clawson changed some of the wording and the signage because it was unclear how the fire access road would be signed. 7entz said the requirement for all-weather access for construction sites would be for commercial, multi -family and industrial projects, excluding single-family and duplexes. The Building Department would attach the handout to the building permit when issued. 7entz continued the process would work like this: If the Public Works, Building or Fire Departments see a problem the Fire Department would be contacted and they would give the owner a call and give them 72 hours to fix the access problem. If it is not fixed within 72 hours a stop work order would be issued by the Fire Department and they will contact the City Attorney's Office. If the contractor/developer crosses the line a citation will be issued. A courtesy mailing will be sent out to the general contractors notifying them that this standard is not new but will be enforced. Signage shall be posted on both sides of the access road, at the entrance and at 100 foot intervals along the entire length of the road and access shall be constructed prior to any vertical construction. Signage shall be a minimum of 12" wide by 18" tall mounted a minimum of 60" and a maximum of 96" above ground and shall say,"No parking fire lane". General discussion was held on the definition of "vertical construction" and it was decided that language would be changed to "combustible or vertical construction above ground". Grizzly Security — Husky Street: D. C. Haas asked what is going to be done with the razor wire that was installed at the new Grizzly Security building on Husky Street. Sorensen said the Planning Department sent them 2 letters that addresses the razor wire which is not allowed in the city; signs and lighting; and depending on the use the possibility of building/fire/code issues or the need for the change in use to be reviewed by the Architectural and Site Review Committees. Haas stated one of our Building Inspectors was on -site yesterday and there had been "extensive" work done on the building and the work was not completely up to code. Sorensen said they have up to April 30t'` to remove the razor wire. Jentz also has a message to call Greg Harris, who is the owner of Grizzly Security. Haas said Harris told our inspector that they didn't have any drawings for the work that has been done which Haas questions due to the extent of the work completed. Rygg Ford: D.C. Haas reminded the committee they had discussions about Rygg Ford about a year ago and the problems with the transient encampment and vandalism of the vehicles left on the property by the owner. This morning he met with the Police Chief and he will be requesting a map from the Planning Department for property ownership behind the encampment. Haas said the Fire Department will deal with the unsecured building issue however there are other issues with the abandoned vehicles and weeds. Sorensen said the weeds have been mowed in the past however, Jentz added, there are no ordinances that would prohibit the owner from storing the vehicles on the property. The meeting was adjourned at 11:37 a.m.