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07. Parks & Recreation0 n u PARKS & RECREATION CITY OF KALISPELL PARKS & RECREATION - $4J249710 Parks Department $431,412 Parks in Lieu $ 65,023 Recreation $ 84,029 Urban Forestry $ 110,613 Outdoor Recreation $111,762 Cultural Arts Grant $ 17,500 Basketball $ 13,980 ISTEA Grant $ 190,000 Bruckhauser Pool $ 90,195 Pool Construction $3,600,000 Aquatic Facility $ 49,804 FY 2003 Budget Expenditures by Function - $30,595,769 General Parks & Other Gov1. Public Rec. 8% 9�° Safety 16°/ 3• /ry�i 15% Com Dev. %WiWW13% Public Services 39% FY 2003 Parks & Recreation Expenditures-$4,724,710 POks 14% FBv WIm 4% ...:Lan. PW 3% FaWry 2% PWISkde Pak Nfs n% There are several items which have a large impact on the parks and recreation function. The first and largest financial change is as a result of the new pool and skate park. The construction of the new pool adds approx. $3.6 million to the function. The construction and scheduled opening date of June 2003 also effect the maintenance and operations budgets of the current Bruckhauser Pool and the new pool. The new pool will only -be operational for approx. 30 days in the 2003 budget year. The second item is less obvious but has a large impact on the general fund budget. The Urban Forestry budget is currently being financed by a special assessment and a $50,000 contribution from the general fund. Due to the decreased revenues as a result of the sun setting of the downtown TIF and the need to increase funding for public safety, I have eliminated the $50,000 contribution and added $50,000 to the assessment roles. This will increase the average residential lot of 10,000 square feet by $6.25 per year. The Outdoor budget has increased substantially, however these costs are reflected in program and personnel shifts and new programs that bring in a paralleled revenue (there are no added FTE's). The estimated payback for outdoor recreation is 68% therefore only 32% of the costs are covered by the general fund budget. The Parks in Lieu budget has increased considerably however these monies are not expended until the revenue is generated. The projected revenues are based on activity that Tri-City Planning anticipates will take place in the upcoming year. Under Montana law, new subdivisions are required to either provide public parks or make a parks in lieu contribution which must be spent on Parks by the City. The City will • utilize these funds as match money for ISTEA projects. 204 0 • • PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND:GENERAL 1000 ... DEPARTMENT 436... PARKS... FUNCTION ... 460430 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services $215,148 $223,605 $251,127 $249,056 Maintenance & Operations $42,611 $60,014 $73,833 $84,750 Transfers $0 $93,650 $50,000 $0 Debt Service $7,189 $7,344 $14,220 $141400 Capital Outlay $37,609 $58,675 $112,600 $83,206 $302,557 $443,288 $501,780 $431,412 STATEMENT OF FUNCTION: While parks, trails, gardens. athletic fields and other forms of open space alone cannot solve urban problems, they are crucial to the health and quality of life of our community. This years budget is a reflection and continuation of a commitment to the past investments in our open space and park land. Maintenance and development are the two major role players for preserving and protecting our park investments. The budget reflects a dedication to maintenance driven by the negative impacts of excessive use to Woodland, Lawrence and the KYAC parks. Staff hours to perform maintenance tasks will grow proportionately to the use these sites are experiencing. Maintenance costs of S800 per acre of parkland are consistent with past budgets. However, our cost per acre are remarkably low considering the statewide average of approximately $2500 / acre. This years capital equipment will include the replacement of a flail mower for the grooming of rough non -irrigated areas along roadways and undeveloped park land. A deep tyne aerator is requested for the maintenance of our 25 major athletic fields. This piece of equipment is essential in treating these sensitive turf areas which experience heavy use and high impact. The purchase vs. the contracting of this treatment will quickly pav for itself based on S8,500 per minimum treatment. Projects outlined for the coming year include labor and resource savings to upgrade and construct a parking lot at the KYAC with the partnership of Kidsports utilizing force account resources. Woodland and Lawrence park improvements to roadway and cul du sac development are also included. A phasing of developments and improvements to these park areas will allow the city to systematically complete these crucial tasks with limited impacts and major benefits. CITY OF KALISPELL 205 PROGRAM OF SERVICES Line Item Detail: Parks Dept., con't III Seasonal Salaries - $41,450 Slight increase due to additional development at KYAC (4 football fields and two baseball fields) Increase demands on Woodland and Lawrence Park by the public. 221 Safety Equipment - $500 New line item: Hepatitis shots for refuse handlers and lavatory maintenance personnel. 229 Other Supplies - $7,500 The cost of maintaining turf & park areas is on the rise, due to the increased use and demand for these popular sites. Athletic turf needs include fertilizer, fungicides, weed control, overseeding and top dressing and mowing. Repair and maintenance items for park facilities. Nuts & bolts, paint, misc., supplies 320 Printing - $2,500 Update Park It brochure, last printing 1992. 341 Electricity, - $13,000 Estimates based on current usage. 345 Telephone & Communications - S1,200 Rate increases (10%) 364 Landscape - S5000 Absorbing costs from sun setting Tax Increment District for flowers, shrubs & plant materials in the downtown area. Fertilizer & materials, Hwy. 93 & Main intersection, Deport Park, Gallagher & Court House parks. 367 Vandalism - S5,000 New line item to include repairs and protective maintenance due to vandalism to parks and facilities. 395 Equipment Rental-S1,500 Demands for rental of specialty equipment, trenches, lifts, etc. 522 Office Rent-15,000 Debt Service - $14,400 610 Principal: Boom Truck - $5,897 / Aerator $7,018 620 Interest: Boom Truck - $ 762 / Aerator $ 723 • CITY OF KALISPELL 206 • 0 PROGRAM OF SERVICES Line Item Detail: Capital Outlay. 937 Projects Parks Improvements-$43,500 , $10,000 Woodland Park Improvements: roadway intersection realignment and parking improvements asphalt upgrade. (Phase I) proposed Woodland Park Water Plan. $8,500 Lawrence Park Improvements: construct cul de sac and gate area for walk in area as per Master Plan. (Phase V11) $25,000 KYAC parking lot at the Pee Wee minor fields to accommodate project use and compliance with DNRC lease. (Cost shared with Kidsports Improvements) 940 Equipment-S39,706 $ 6,500 - Flail mower replacement for non irrigated, rough, right-of-ways, etc., replacing original mowing unit purchased in 1990. Unit totally worn out. $22,000 - Deep Tyne Aerator, new turf maintenance essential in the maintaining and development of athletic turf to insure durability and longevity of high use areas of athletic fields. This will be financed for 3 years with Montana Board of Investments $11,206 - Tractor - 2nd and final payment to Solid Waste. Unfunded $15,000 - Stump Grinder $50.000 - Woodland Park Improvements - Master Plan recommendations, Phase II Irrigation upgrades, Phase II $13,000 - 1 ton flatbed maintenance vehicle 297 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND:GENERAL 1000... DEPARTMENT 436... PARKS ... FUNCTION ... 460430 ACTUAL ACTUAL BUDGET STAFFS ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services: 110 Salaries and payroll costs $209,598 $217,032 $206,238 $200,406 111 Salaries -seasonal $0 $0 $37,930 $41,450 121 Overtime: Call outs $5,550 $6,573 $6,960 $7,200 Total Personal Services $215,148 $223,605 $251,127 $249,056 Maintenance &Operations: 210 Office Supplies $831 $726 $900 $900 213 Small Office Equipment $1,205 $580 $600 $650 221 Safety Equipment $0 $0 $0 $500 224 Janitorial Supplies $1,175 $1,111 $1,500 $1300 229 Other Supplies $5,596 $6,558 $7,500 $7,500 241 Consumable Tools/Small Equipment + $900 $1,239 $1,192 $2,650 $1,000 320 Printing (Parks Brochure) $498 $337 $500 $1500 333 Subscriptions $125 $180 $200 $200 335 Membership &Dues $190 $175 $350 $350 337 Advertising $0 $395 $500 $500 341 Electricity($2,040) $9,669 $10,310 $12,463 $13,000 342 Chamber of Commerce Utility Reimbursement $0 $0 $2,040 $0 344 Natural Gas $2,179 $3,339 $4,300 $3,500 345 Telephone &Communications $931 $1,102 $1,080 $1,200 354 Contract Services/Tennis/Depot Park $2,370 $4,608 $5,300 $5,300 356 Consultants $536 $7,340 $6,000 $1,000 362 Equipment Maintenance $1,491 $7,832 $2,000 $2,000 364 Landscape $1,902 $245 $2,000 $5,000 366 Building Maintenance $2,189 $3,108 $3,800 $3,000 367 Vandalism Repairs $0 $0 $0 $5,000 369 Radio Maintenance $1,013 $1,350 $1,500 $500 373 School & Travel $1,499 $2,087 $1,500 $1,500 380 Training Material $133 $219 $250 $250 388 Medical services: Drug Testing $364 $487 $600 $600 395 Equipment Rental $805 $622 $1,100 $1,500 420 Metal Products/Fencing $311 $565 $2,500 $2,500 430 Wood Products/Picnic Tables $1,451 $335 $2,000 $2,000 440 Irrigation Supplies $3,270 $2,306 $7;700 $3,500 452 Gravel $1,639 $2,905 $32000 $3,000 522 Office rent $0 $0 $0 $15,000 Total Maintenance &Operations $42,611 $60,014 $73,833 $84,750 cony • CITY OF KALISPELL 208 i • PROGRAM OF SERVICES EXPENDITURE ,continue FUND:GENERAL 1000.DEPARTMENT 436, PARKS.FUNCTION... 460430 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99100 FY00101 FY01102 FY02103 490545 Debt Service 610 Principal Board of Investments $6,473 $6,677 $12,462 $12,915 620 Interest Board of Investments $716 $667 $1,758 $1,485 Total Debt Service $7,189 $7,344 $14,220 $14,400 826 Transfer toISTEA $0 $43,650 $0 $0 844 Transfer to FORESTRY ANNUAL $0 $50,000 $50,000 $0 $0 $93,650 $50,000 $0 Capital Outlay: 910 Land Acquisition $0 $7,000 $0 $0 920 Buildings (amended) $4,900 $0 $12,000 $0 934 Capital Improvements $4,180 $0 $13,000 $0 937 Projects/ParkImprovements $23,489 $20,425 $17,000 $43,500 940 Machinery & Equipment $0 $0 $53.600 $39306 940 Boom Track (Financed) $0 $31,250 $0 $0 944 Vehicles $5,040 $0 $17,000 $0 Total Capital Outlay $37,609 $58,675 $112,600 $83,206 TOTAL $302,557 $443,288 $501,780 $43L412 CITY OF KALISPELL 209 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND:GENERAL 1000.DEPARTMENT 436... PARKS... FUNCTION... 460430 ***FTE*** ***BUDGET*** POSITION TITLE Ftroaot Frovoz Frortos Mo,ol Frovoz FY02iO3 Director 0.75 0.75 0.75 $35,024 $36,355 $37,409 Administrative Assistant 0.00 0.50 0.80 $0 $14,217 $22,235 Working Foreman 0.75 0.75 0.75 $23,512 $24,071 $24,680 Parks Caretaker 3.00 3.00 3.00 $84,046 $84,552 $86,819 Clerk II 0.80 0.80 0.00 $18,142 $18,537 $D Gardener/Forester 0.00 0.50 0.50 $0 $13,229 $14,418 Tota1FTE: 5.30 6.30 5.80 $160,724 $190,961 $185,561 Seasonal Labor 0.00 0.00 0.00 $39,999 $35,120 $38,380 Total salaries 0.00 0.00 0.00 $200,723 $226,081 $223,941 Payroll taxes: Fioa/Medt $15,355 $17,295 $17,131 Unemployment tax $703 $791 $784 General Fund total for line item 110 $216,751 $244,167 $241,856 Other fund payroll costs - 2001 2002 2003 Workers Compensation $10,154 $8,098 $9,259 Health Insurance $25,020 $33,372 $35,246 Retirtmrnt $10621 $12985 $12618 Total 545,795 $54,455 $57.123 Seasonal Wages: KYAC I Maintenance Ca� $6.50 hour x 640 hrs. _ (3) $12,480 Parks II Maintenance (a� $6.50 hour x 560 hrs. _ (4) $14,560 Parks II Maintenance Via; $7.50 hour ?i 0 hrs. _ (4) $o Parks III Maintenances; $10.00 hour x 1040 hrs. _ (1) $10,400 Park & Rec Aide II ray $6.50 hour x 144.62 hrs. _ (]) $940 Total $38,380 i i • CITY OF KALISPELL 210 n LJ f� E PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND:GENERAL 1000... DEPARTMENT 436... RECREATION... FUNCTION ... 460431 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00101 FY01/02 FY02/03 Personal Services $42,725 $50,156 $53,301 $53,943 Maintenance & Operations $28,839 $27,493 $31,238 $30,086 $71,564 $77,649 $84,539 $84,029 STATEMENT OF FUNCTION: Last year the City Recreation Department sponsored over 92 different community recreational programs for all ages. More than 14,804 participants registered and participated in 58,167 hours of structured recreation. Participant fees in excess of $100,000 went to offset program costs. This year we are adding one more session of Pee Wee Sports Camp due to the popularity of the program. A number of programs are offered to the public at no charge which includes Santa's Calling, Punt, Pass, Kick and Picnic in the Park. This year a total of 21 concerts are scheduled for Picnic in the Park. Nine thousand visitors took advantage of this free concerts series this past year. The entire cost ($13,000) for this program was solicited from community sponsors. Program user fees were adjusted up this year to increase revenues to offset operational costs. The estimated payback percentage for the FY02/03 year is 68%. Our goal is to continue to develop programs that the public requests with out duplicating or competing with the private or public sector and offer at a minimal cost to the City residents. CITY OF KALISPELL 211 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND:GENERAL 1000 ... DEPARTMENT 436... RECREATION... FUNCTION ... 460431 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00101 FY01/02 FY02/03 110 Salaries and payroll costs $42,220 $49,842 $36,056 $36,697 111 Seasonal Salaries $16,745 $16,745 121 Overtime $505 $314 $500 $500 Total Personal Services $42,725 $50,156 $53,301 $53,943 Maintenance & Operations: 210 Office Supplies $242 $201 $250 $250 229 Other Supplies $5,544 $6,618 $8,286 $8,686 241 Consumable Tools $0 $1,100 $1,000 320 Printing $1,559 $493 $400 $400 333 Subscriptions $89 $150 $150 335 Membership & Dues $100 $125 $150 $150 337 Advertising $600 $193 $500 $500 345 Telephone & Communications $742 $453 $650 $650 354 Contract Services $19,484 $19,061 $19,452 $18,000 373 School & Travel $479 $349 $300 $300 Subtotal M & O $28,839 $27,493 $31,238 $30,086 TOTAL $71,564 $77,649 $84,539 $84,029 CITY OF KALISPELL 212 • 0 • PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND:GENERAL 1000 ... DEPARTNIENT 436... RECREATION... FUNCTION ... 460431 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 FY01/02 FY02/03 FY00/01 FY01/02 FY02103 Director 0.10 0.10 0.10 $4,670 $4,847 $4,988 Recreation Coordinator 1.00 1.00 1.00 $27,949 $28,538 $29,182 Clerk 1I 0.05 0.00 0.00 $1,134 $0 $0 Total FTE 1.15 1.10 1.10 $33,753 $33,385 $34,170 Rec Instructors - Seasonal 4.00 4.00 4.00 $5,325 $5,325 $5,590 Rec Supervisor I $5,980 $5,824 Rec Aid II from Rec Aid III 0.38 $6,000 $4,200 $3,900 Total Wages FIE & Seasonals 0.38 4.00 4.00 $45,078 $48,890 $49,484 Payroll taxes: Fica/Medt $3,448 $3,740 $3,786 Unemployment tax $158 $171 $173 General Fund total for line item 110 $48,684 $52,801 $53,443 Other fund payroll costs include: 2001 2002 2003 Worker's comp. $2,470 $1,043 $1.137 Health Insurance $7.517 $6,125 $7,136 Retirement $2.604 $2.314 $2324 Total $12.591 $9.482 $10,597 CITY OF KALISPELL 213 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000..DEPT 436... OUTDOOR ... FUNCTION... 460448 (SENIORS) ACTUAL ACTUAL BUDGET STAFFS ACCOUNT Fv99i00 FYooro1 Fltotioz Frozioa Personal Services $59,734 $81,868 $62,332 $85,084 Maintenance &Operations $15,502 $20,377 $17,592 $26,678 $75,236 $102,245 $79,924 $111,762 STATEMENT OF FUNCTION: The goal of Outdoor Recreation is to provide recreational opportunities for personal, social, economic, and environmental benefits. The total Outdoor budget indicates an increase for this coming year. The increase in F.T.E.'s represents a shift of permanent (.5) F.T.E. from parks to outdoor reflecting area of responsibility and program duties. This year we have also initiated a number of program revisions accounting for some increases in budget. These revisions include: redesign of children s camps, frisbee golf, DeStress Days and Little Kickers. We anticipate a parallel increase in revenue to accommodate these rising costs. The estimated payback for outdoor programs FY02/03 is 68%. In summer camp alone over 1700 kids ages 3 to 12 experienced a wide variety of meaningful outdoor activities. The recreating public continues to request more outdoor activity options. To meet this need, we have managed to schedule and program a wide range of activities. Activities offered through our Outdoor Recreation Department include nature hikes, swimming, orienteering, trail riding, games, arts &crafts, cross country skiing summer camps, spring break camps, ice skating, noon hour work out programs, camp field trips, art educations, bird outings and more. These activities are well supervised with a counselor to participant ratio of eight (8) to one (1) or less. Outdoor Recreation provides the citizen's of Kalispell with an alternative to maintaining and improving their health and fitness, education on being good stewards of our environment and d positive behavior. • • CITY OF KALISPELL 214 0 • U PROGRAM OF SERVICES Line Item Detail: Outdoor 110 Salaries and Payroll Costs - $53,489 Increase due to two full time employees applied to one budget. 111 Salaries -seasonal - $30,595 Increase due to an expansion of activities offered and revision of current activities (spring soccer, youth sports tournament, frisbee golf, little kickers, ice skating, downtown destress). 229 Other Supplies - $5,512 Increase due to expansion of activities offered and revision of current activities (spring soccer, youth sports tournament, frisbee golf, little kickers, ice skating, downtown destress). Replacement of worn out equipment. 320 Printing - $200 Increase due to a higher volume of participants. 350 Scholarship Expense - $500 Decrease due to elimination of scholarship fund raiser FY01. 354 Contracted Services - $19,506 Increase due to higher costs for transportation and anticipated participant registration. UNFUNDED: Capital Outlay 944 Vehicle - $15,000 This would purchase a much needed vehicle to haul participants and equipment. This vehicle would be shared between Recreation and the Pool CITY OF 215 EXPENDITURE DETAIL FUND: GENERAL 1000..DEPT 436... OUTDOOR ... FUNCTION... 460448 (SENIORS) ACTUAL ACTUAL BUDGET STAFFS ACCOUNT FY99/00 FY00101 F1'01/02 FP02/03 Personal Services: 110 Salaries and payroll costs $58,479 $75,715 $41,592 $53,489 111 Salaries -seasonal $0 $0 $19,440 $30,595 112 Salaries -retirement $0 $4,521 $0 121 Overtime $1,255 $1,632 $1,300 $1,000 Total Personal Services $59,734 $81,868 $62,332 $85,084 Maintenance &Operations: 210 Office Supplies $30 $33 $0 $100 229 Other Supplies $2,197 $3,238 $2,000 $5,512 320 Printing $592 $100 $200 337 Advertising $0 $242 $550 $500 345 Telephone &Comm. +$360 $274 $360 $360 350 Scholarship expense $0 $588 $500 $0 354 Contracted Services ($360) $12,683 $15,202 $13,582 $19,506 373 School &Travel $0 $800 $500 $500 Total M & O $15,502 $20,377 $17,592 $26,678 TOTAL $75,236 $102,245 $79,924 $111,762 PROGRAM OF SERVICES CITY OF KALISPELL 216 • PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000..DEPT 436... OUTDOOR. -FUNCTION... 460448 (SENIORS) ***FTE*** ***BUDGET*** POSITION TITLE FY00i01 FY01/02 FY02/03 FY00ro1 FY01i02 FY02/03 Rec. Coordinator 1 0.5 1 $27,218 $14,217 $24,555 Rec. Supervisor I - Permanent * 1 1.0 1.0 $23,028 $24,294 $24,972 Number of FTE's 2 1.5 2 Seasonals 7 6 6 $10,890 $15,600 $22,454 Rec Supervisor 1 0 1 1 $0 $2,400 $5,875 Number of Seasonals 7 7 7 $61,136 $56,511 $77,856 Payroll taxes: Fica/Medt $4,677 $4,323 $5,956 Unemployment tax $214 $198 $272 General Fund total for line item 110 $66,027 $61,032 $84,084 Other fund payroll costs include: 2001 2002 2003 Worker's comp. $3.594 $2,190 $4,179 Health Insurance $11,359 $8,352 $12,973 Retirement $3432 $2619 $3368 Total $18385 $13,161 $20,520 **Counselors - seasonals Rate Hours Total (4) Head Counselors $7.50 1076 $8,070 (7) Camp Counselors $5.50 1716 $9,438 (1) Rec. Aid lII $7.50 572 $3 290 (1) Rec. Class Instructor $8.00 82 $656 CITY OF KALISPELL 217 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000..DEPARTMENT 436... BASKETBALL ...FUNCTION... 460449 ACTUAL ACTUAL BUDGET STAFFS ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services $3,739 $2,173 $3,521 $4,063 Maintenance &Operations $11,599 $8,243 $9,354 $9,917 $15,338 $10,416 $12,875 $13,980 STATEMENT OF FUNCTION: The Kalispell Men's City Basketball League consists of approximately 20 teams. The teams vary in their skill levels of which we take into consideration in setting up the leagues. The Winter Youth Intramural Basketball league is designed to be fun yet competitive. It is for students in Grades 5 through 12. Referees, a gym monitor and scorekeeper are provided. We anticipate 140 youth to be involved. We program for 340 participants for the FY 2001-2002 in the combined basketball programs. The cost of these programs are off set by the fees collected as revenue, we estimate a program pay -back of 93% ($12,000 est. revenue) FY02/03. Line Item Detail: 110 Salaries - $4,063 The increase in salaries is due to the additional coordination with School District Five and supervision of the teams at the gym facilities. 229 Other Supplies - $910 Increased from $840 to $910 due to inflation costs for T Shirts and basketballs. • CITY OF KALISPELL 218 • 9 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000..DEPARTMENT 436... BASKETBALL ...FUNCTION... 460449 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99100 FY00/01 FY01/02 FY02/03 Personal Services: 110 Salaries and payroll costs $3,609 $2,173 $3,521 $4,063 121 Overtime $130 $0 $0 Total Personal Services $3,739 $2,173 $3,521 $4,063 Maintenance & Operations: 229 Other(T-Shirts, Socks, Awards) $799 $643 $840 $910 354 Contracted Services (Officials) $10,800 $7,600 $8,514 $9,007 Total Maintenance & Operations $11,599 $8,243 $9,354 $9,917 TOTAL $15,338 $10,416 $12,875 $13,980 CITY OF KALISPELL 219 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000 ... DEPARTMENT 436... BASKETBALL ... 460449 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 FY01/02 FY02/03 FY00/01 FY01/02 FY02/03 Rec Supervisor $2,644 $3,260 $3,762 subtotal salaries: $2,644 $3,260 $3,762 Payroll taxes: Fica/Medt $202 $249 $288 Unemployment tax $9 $11 $13 General Fund total for line item 110 $2,856 $3,521 $4,063 Other fund payroll costs include: 2001 2002 2003 Worker's comp. $166 2�04 $236 Total $166 $204 $236 CITY OF KALISPELL 0 • 220 • • PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000-DEPARTMENT 437_. POOL... JULY/AUG... FUNCTION... 460445 Amended ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01102 July/Aug 02 Personal Services $78,803 $99,278 $88,880 $62,545 Maintenance & Operations $26,815 $33,876 $44,750 $27,650 Capital Outlay $0 $0 $58,000 $0 $105,618 $133,154 $191,630 $90,195 STATEMENT OF FUNCTION: After 66 years of operation Bruckhauser Pool will be closed permanently following the 2002 swim season. This final year we have chosen to leave all fees at the current affordable rates. The staffing and operations budget reflects only July & August of 2002. The new Woodland Park Aquatic facility is scheduled to be completed the following Spring 2003. The past pool season (FY 2001-02) was programmed for 82 days of operation, averaging 217 patrons per day (17,794 for the entire season). 1,124 patrons (306 less than previous year) enrolled in swimming lessons, however, we were forced to turn away registrations in every session due to the lack of certified swim instructors. Hiring new and keeping experienced aquatic staff remains a huge challenge for aquatic facilities throughout the region. Wage competitive awareness is a necessity, and an essential component to insure responsible program preparation and longevity. Line Item Detail, Bruckhauser Pool 341 Electricity - Increase: $3,500 For current and anticipated rate increases (pro rated for July & August only 2002) CITY OF KALISPELL 221 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000..DEPARTMENT 437... POOL... JULY/AUG... FUNCTION ...460445 Amended ACTUAL ACTUAL BUDGET STAFFS ACCOUNT FY99l00 FY00/01 FY01/02 July/Aug 02 Personal Services: 110 Salaries and payroll costs $77,324 $98,384 $87,680 $61,645 121 Overtime $1,479 $894 $1,200 $900 Total Personal Services $78,803 $99,278 $88,880 $62,545 Maintenance &Operations: 210 Office Supplies $311 $129 $250 $150 213 Small Office Equipment $595 $3 $100 $100 221 Safety Equip. &Supplies $334 $161 $300 $200 224 Janitorial Supplies $620 $599 $750 $500 226 Chlorine &Chemicals $2,634 $2,181 $3,500 $3,500 229 Other Supplies $1,897 $1,825 $2,250 $15500 241 Consumable Tools $196 $197 $500 $300 242 Street Signs $0 $0 $150 $100 320 Printing $0 $80 $100 $100 337 Advertising $171 $0 $100 $200 341 Electricity $2,182 $2,372 $1450 $3,500 344 Natural Gas $12,185 $21,569 $20,000 $14,000 345 Telephone &Communications $304 $349 $300 $200 360 Pool Repairs Amended+ $5,000 $92 $2,052 $87500 $17000 362 Equipment Maintenance $2,000 $867 $2,000 $1,500 362 Equipment Maintenance/Diving Boards $1211 $0 $0 $0 366 Building Maintenance $987 $1,044 $1,500 $500 373 School &Travel $0 $348 $800 $200 380 Training Materials $96 $100 $200 $100 Total M & O $26,815 $33,876 $44,750 $27,650 950 Capital -New Pool Study $0 $0 $58,000 $0 Total Pool Budget $105,618 $133,154 $191,630 $90,195 • • CITY OF KALISPELL 222 • 0 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000..DEPARTMENT 437... POOL... JULY/AUG... FUNCTION... 460445 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 FY01/02 FY02/03 FY00/01 FY01/02 July/Aug 02 ALL SEASONAL: Manager * 1 1 1 $11,691 $11,923 $7,316 Assistant Manager 1 $3,740 Shift Manager * 3 3 3 $7,100 $7,500 $%750 Desk Personnel * 5 5 5 $7,366 $7,366 $5,800 Guards * 15 15 15 $20,685 $25.117 $21880 Instructors * 15 15 15 $22,149 $26,545 $11,025 Maintenance * 1 1 1 $1,455 $2,734 $1568 subtotal salaries: 40 40 41 $70,446 $81,185 $57,079 Payroll taxes: Fica/Medt $5,389 $6.211 $4,367 Unemployment tax S245 $284 $200 General Fund total for line item 110 $76,080 $87,680 $61,645 Other fund payroll costs include: 2001 2002 2003 Worker's comp. $4,255 $3,438 $3,064 Health lnsurance $0 $0 $2,195 Retirement $795 $811 $497 Total $5,050 $4,249 $5,756 **Guards and Instructors are same people at different rates. Proposed Salary breakdown for pool employees 02/03 FY00/01 FY01/02 FY02/03 Pool Manager $13.39 hourly $13.59 hourly hourly Assistant Pool Manager $10.39 Shift Manager $7.50 $7.50 $7.50 Instructors $6.50 $7.00 $7.00 Lifeguards $6.00 $6.50 $6.50 Front Desk $5.50 $5.50 $5.50 Head Maintenance $10.00 Maintenance $5.50 $5.50-7.50 $5.50-7.50 CITY OF KALISPELL 223 PROGRAM OF SERVICES • 2215 AQUATIC FACILITY REVENUE PROJECTION PROPOSED FY02/03 CASH $0 Swimming Pool Fees $60,000 Total Available $60,000 EXPENDITURE PROJECTION Expenditures $49,804 Cash Carry over $10,196 CITY OF KALISPELL 224 n U • • PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND:2215... DEPARTMENT 437... AQUATIC FACILITY... 460445 STAFF'S ACCOUNT FY02/03 Personal Services $32,754 Maintenance & Operations $17,050 Capital Outlay $0 $49,804 STATEMENT OF FUNCTION: June 2003 will reflect the opening of the new Woodland Park Pool. We anticipate an increase in personnel due to an expected increase in patron numbers. The new facility will cover numerous changes in the current aquatics program. Expanded hours for open swim, reservations for private parties, increased swim lesson times, and diverse aquactic opportunities for all age groups. The salary line item increases are directly related to one full additional month for the pool manager and the adding of the assistant manager and head maintenance personnel. We will not see true and concise FY budget data with the Woodland Park Pool until there has been a complete budget cycle in FY 03/04. Our consultants have projected an operational revenue base which will contribute significantly to debt reduction while covering all operational costs. CITY OF KALISPELL 225 EXPENDITURE DETAIL FUND:2215... DEPARTMENT 437... AQUATIC FACILITY... 460445 STAFFS ACCOUNT FY 02/03 Personal Services: 110 Salaries and payroll costs $30,259 121 Overtime $300 153 Health $2,195 155 Retirement $497 Total Personal Services $32,754 Maintenance &Operations: 210 Office Supplies $150 213 Small Office Equipment $200 221 Safety Equip. &Supplies $800 224 Janitorial Supplies $250 226 Chlorine &Chemicals $1,500 229 Other Supplies $1,000 241 Consumable Tools $200 242 Street Signs $500 320 Printing $300 337 Advertising $250 341 Electricity $1,500 344 Natural Gas $7,500 345 Telephone &Communications $900 360 Pool Repairs Amended+ $5,000 $0 362 Equipment Maintenance $500 362 Equipment Maintenance/Diving Boards $0 366 Building Maintenance $250 373 School &Travel $1,000 380 Training Materials $250 Total M & O $17,050 $0 Total Pool Budget $49,804 PROGRAM OF SERVICES • • • CITY OF KALISPELL 226 0 0 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND:2215 ... DEPARTMENT 437... AQUATIC FACILITY... 460445 s■*FTE*ss POSITION TITLE FY02/03 FY02/03 ALL SEASONAL: Manager 1 $7,316 Assistant Manager 1 $1,662 Shift Manager 3 $1,260 Desk Personnel 5 $1,988 Guards 15 $8,892 Instructors 15 $4,410 Maintenance 1 $1,163 subtotal salaries: 41 $26,691 Payroll taxes: Fica/Medt $2,042 Unemployment tax $93 Worker's comp. $1,433 $30,259 Pool staffing positions in some cases are the same people @ different rates. The proposed salary breakdown for pool employees 02/03. FY01/02 FY02/03 Pool Manager $13.39 $13.59 Assistant Pool Manager-Rec Supervisor I OPEN $10.39 Shift Manager $7.50 $7.50 Instructors $6.50 $7.00 Lifeguards $6.00 $6.50 Front Desk $5.50 $5.50 Head Maintenance -Park Laborer III OPEN $10.00 Maintenance $5.50 $5.50-$7.50 CITY OF KALISPELL 227 11 • • PROGRAM OF SERVICES 2210 PARKS IN LIEU OF REVENUE PROJECTION ACTUAL BUDGET ESITMATED PROPOSED FY00/01 FY01/02 FY01/02 FY02103 CASH CARRY OVER $11,171 $0 $0 $0 Developer's payments: Donations 365000 $12,239 $5,000 $868 Gaylon Owens Annexation $8,800 J&F Construction $18,000 Valley View Estates $17,000 Meadow Creek 346080 $5,400 $0 Stratford Subdivision $24,823 $3,600 $21,223 Total Available $23,410 $35,223 $4,468 $65,023 EXPENDITURE PROJECTION Park Improvements $23,410 $35,223 $4,468 $65,023 Cash Carry over $0 $0 $0 $0 CIT V --- - 228 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: PARKS 1N LIEU OF 2210... DEPT.436... FUNCTION... 460430 ACTUAL ACTUAL BUDGET STAFFS ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Maintenance &Operations $20,048 $0 $5,000 $34,023 Capital Outlay $1,390 $23,410 $30,223 $31,000 $21,438 $23,410 $35,223 $65,023 STATEMENT OF FUNCTION: This budget appropriates Parks in Lieu of Funds received by the City from developers to make improvements in specific parks. This coming year we anticipate the following subdivisions and their allotted Parks in Lieu of monies. By state law this money can only be used for purchase of park land and or development and improvement to park lands. Improvements to park lands will include a playground replacement unit at Park View Terrace (a carry over from last year), irrigation and parking lot improvements at KYAC, and an ISTEA transfer for local funding commitments to construct Meridian Trail, pedestrian walkways, and bicycle paths. Expenditures for park development projects are listed, however no expenditure funds will take place until the park in lieu revenues have been received by the city. These park in lieu budget numbers represent several potential developments that may contribute cash in lieu of parkland over the next 12 to 24 months. The numbers and timing of these projects are a best guess on the part of Narda Wilson, Senior Planner, Tri-City Planning Office. • CITY OF KALISPELL 229 • LJ PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: PARKS IN LIEU OF 2210... DEPT.436... FUNCTION... 460430 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 826 Transfer to ISTEA/Meridian Trail $20,048 $0 $5,000 $34,023 Capital Outlay: 910 Land Acquisition Rails to Trails Project $245 $7,000 $0 $0 934 Park Improvements $0 $5,400 $19,823 $0 Begg Park, Basketball Court, Trail 934 Park Improvements $0 $6,010 $5,400 $6,000 Park View Terrance - Playground Unit 934 Park Improvements KYAC Park Improvements $1,145 $5,000 $5,000 $25,000 Irrigation TOTAL $21,438 $23,410 $35,223 $65,023 CITY OF KALISPELL 230 PROGRAM OF SERVICES 2600 URBAN FORESTRY REVENUE PROJECTION ACTUAL BUDGET ESTIMATEWROPOSED FY00/01 FY01/02 FY02/03 FY02/03 CASH CARRY OVER $0 $28,814 $28,814 $36,966 Assessments $48,345 $53,500 $52,976 $100,000 Penalty & Interest on Assessments $0 $176 $150 Operating Transfer fin General 383001 $50,000 $50,000 $50,000 $0 Total Available $98,345 $132,314 $131,966 $137,116 EXPENDITURE PROJECTION $69,531 $102,861 $95,000 $110,613 Cash Carry over $28,814 $29,453 $36,966 $26,503 0 is • CITY OF KALISPELL 231 0 I 1 U PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: URBAN FORESTRY 2600... DEPT. 436... MAINT. FUNCTION... 460433 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 General Fund Personal Services $50,887 $55,853 $83,074 $89,430 Maintenance & Operations $4,746 $13,678 $19,787 $21,183 Capital Outlay $0 $0 $0 $0 $55,633 $69,531 $102,861 $110,613 STATEMENT OF FUNCTION: Two years into the "Urban Forestry Program" and substantial benefits are evident. This year city crews pruned in excess of 400 trees and removed 25 hazard trees. Routine maintenance tasks; leaf pickup, recycling, composting, storm drainage clean up also with pest control and guidance on planting, specie selection and disease control were completed city wide. A contract pruner completed an additional 300 prunings in the Tax Increment District, finishing a two year pruning program funded in tax increment. One hundred twenty three trees were planted community wide on the boulevards and public right-of-ways. With special attention given to those areas that were totally void of trees. The program seems to be well received and utilized by city resident homeowners frequently. We anticipate continued efficiency and positive results in the cities efforts to preserve, protect and enhance the Urban Forest for the benefit of its citizens and visitors. The Urban Forestry District assessment will fund the entire Forestry budget for FY 02/03. Originally, this was how the District was set up, however, it was changed at the last minute to be funded 50% by the General Fund for the first two years. This budget projects the original funding plan for the forestry program. CITY OF KALISPELL 232 EXPENDITURE DETAIL FUND: URBAN FORESTRY 2600... DEPT. 436... MAINT. FUNCTION... 460433 ACTUAL ACTUAL BUDGET STAFFS ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 General Fund Personal Services: 110 Salaries and payroll costs $49,286 $46,254 $68,860 $72,782 121 Overtime $1,601 $1,000 $1,000 $1,000 153 Health Insurance $0 $6,592 $8,986 $11,246 155 Retirement $0 $2,007 $4,228 $4,402 Total Personal Services $50,887 $55,853 $83,074 $89,430 Maintenance &Operations: 210 Office Supplies $124 $73 $100 $100 229 Other Supplies $717 $1,248 $1,200 $1,000 241 Consumable Tools $488 $2,181 $1,000 $1,000 312 Postage $0 $100 $100 320 Printing $45 $101 $150 $150 333 Subscriptions $0 $50 $100 345 Telephone &Communication, $0 $100 $100 354 Contract Services $339 $3,955 $4,500 $5,000 355 County billing costs $400 $400 $400 362 Equipment Maintenance $291 $493 $500 $500 364 Trees $2,704 $4,620 $7,500 $8,000 369 Radio Maintenance $0 $200 $200 373 School &Travel $38 $507 $250 $250 380 Training Material $0 $100 $100 $150 522 Administrative Transfer $0 $2,692 $3,684 528 Data Processing Transfer $0 $945 $449 Sub -Total Maintenance & Operatior $4,746 $13,678 $19,787 $21,183 TOTAL $55,633 $69,531 $102,861 $110,613 PROGRAM OF SERVICES • CITY OF KALISPELL 233 n LJ C� r1 L_J PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: URBAN FORESTRY 2600... DEPT. 436... MAINT. FUNCTION... 460433 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 FY01/02 FY02/03 FY00/01 FY01/02 FY02103 Director 0.15 0.15 0.15 $7,005 $7,271 $7,482 Working Foreman 0.25 0.25 0.25 $7,838 $8,024 $8,227 Maintenance & Repair 1.00 1.00 1.00 $27,600 $28,288 $29,044 Admin Asst 0.20 $5,559 Clerk II 0.15 0.20 0.00 $3,402 $4,634 $0 Gardener/Forester 0.00 0.50 0.50 $0 $13,229 $14,418 Total Salaries 1.55 2.10 2.10 $45,845 $61,446 $64,730 Payroll taxes: Fica/Medt $3,507 $4,701 $4,952 Unemployment tax $160 $215 $227 Workers Comp (omitted from 00/01 budget) $2,363 $2,498 $2,874 $51,876 $68,860 $72,782 Other Fund Payroll Costs 2001 2002 2003 Health Insurance $7,148 $8,986 $9,654 Retirement $3,191 $4 160 $4,402 Total $10,339 $13,146 $14,056 CITY OF KALISPELL 234 CASH: Hockaday 334061 Glacier Chorale 334062 Total Available PROGRAM OF SERVICES 2927 MONTANA CULTURAL ARTS GRANT REVENUE PROJECTION ACTUAL BUDGET ESTIMATED PROPOSED FY00101 FY01/02 FY01/02 FY02/03 $0 $0 $0 $0 $9,000 $7,500 $7,500 $7,500 $11,200 $10,000 $10,000 $10,000 $20,200 $17,500 $17,500 $17,500 0 EXPENDITURE PROJECTION Cultural arts $20,200 $17,500 $17,500 $17,500 Cash Carry Over $0 $0 $0 $0 Note: These are pass-thru grants from the Mt. Arts Council. The City of Kalispell is the sponsor for these organizations. Resolution 4620 amended grant by $200, May 21, 2001. C11 Y UP AALIn LL 235 i • PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: CULTURAL ARTS GRANT FUND 2927... DEPT. 400... FUNCTION 460452 ... 460454 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Cultural Trust Grants $17,000 $20,200 $17,500 $17,500 $17,000 $20,200 $17,500 $17,500 STATEMENT OF FUNCTION: The Montana Arts Council provides a annual grant to the Hockaday. The City is the Sponsor for this Grant. In past years the State sent the money directly to the Hockaday. Those funds will flow through the City as a pass through grant and so are budgeted here. The same is true for the Glacier Chorale. CITY OF KALISPELL 236 EXPENDITURE DETAIL FUND: CULTURAL ARTS GRANT FUND 2927... DEPT. 400... FUNCTION 460452 ... 460454 ACTUAL ACTUAL ACCOUNT FY99/00 FY00/01 BUDGET FY01/02 STAFFS FY02/03 aoo 460452 354 Hockaday grant $11,000 $9,000 acoasa 354 Glacier Orchestra &Chorale $6,000 $11,200 Total $17,000 $20,200 $7,500 $10,000 $17,500 $7,500 $10,000 $17,500 PROGRAM OF SERVICES • CITY OF KALISPELL 237 • • • PROGRAM OF SERVICES 2975 ISTEA REVENUE PROJECTION CASH: Grant : 331151 North Main/Lawrence Park 331152 Lawrence Park Bridge 331153 Dream Trail Woodland Park 331155 Meridian Road Trail 331159 KYAC #3 Trail /Meridian disallowed claims 383001 City Share 2001 383001 City Share 2002 City Share 2003 Total Available ACTUAL BUDGET ESTIMATED PROPOSED FY00/01 FY01/02 FY01/02 FY02/03 ($1,784) $49,008 $49,008 ($8,525) $4,289 closed closed $15,730 $197,058 $296,585 $0 closed closed $2,913 closed closed $14,530 $159,606 $1,126 $164,502 ($6,828) $43,650 $0 $0 $5,000 $5,000 $0 $34,023 $79,328 $410,672 $344,891 $190,000 EXPENDITURE PROJECTION Capital Improvements $30,320 $402,968 $353,416 $190,000 Cash Carry Over $49,008 $7,704 ($8,525) $0 $305,988 13,580 Revenue is based on estimated contract costs. Actual revenue will be determined at project close. City share match from Parks in Lieu budget. CITY OF KALISPELL 238 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: ISTEA 2975... DEPT. 436...FUNCTION 460451 ... 460453 ... 460455 ... 460457 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00101 FY01/02 FY02/03 Capital Improvements $196,014 $30,320 $402,968 $190,000 $196,014 $30,320 $402,968 $190,000 STATEMENT OF FUNCTION: ISTEA (Intermodal Surface Transportation Efficiency Act), also known as CTEP (Community Transportation Enhancement Program), was signed into law on December 18, 1991. ISTEA requires a Transportation Enhancement set -aside which can only be used to fund specific categories. These federal funds come to Montana through the Montana Department of Transportation (MDT). The City is responsible for approximately 13.4% of the total eligible project costs. FY 02-03 has one project that is ready for construction: The KYAC #3 Meridian Connector Trail (6799(23)). This trail begins at the intersection of Meridian Rd & Hwy. 93, travels along the west side of Hwy. 93 to 4 Mile Dr, then onto the KYAC property along 4 Mile Dr ending at the soccer fields. This bicycle / pedestrian trail will provide a safe alternative route of transportation for visitors and users of KYAC and the northwest comer of town. While connecting to other trails in the vicinity to provide valuable connectors. City share funding for the Meridian connector trail is $25,498. ISTEA Program -City contributions FY 94 $26,474 FY 95 $21,732 FY 98 $5,008 FY 00 $20,048 FY2001 $43,650 FY2002 5,000 FY2003 est. 34,023 (from Parks in Lieu) 155,935 CITY OF KALISPELL i is i 239 • • PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: ISTEA 2975... DEPT. 436...FUNCTION 460451 ... 460453 ... 460455...460457 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 CAPITAL IMPROVEMENTS 460451 North Main Project* 950 Construction In Progress $7,603 $0 $0 $0 460453 Dream Trail Project" 950 Construction In Progress $77,499 $0 $0 $0 460455 950 Meridian Road Trail $110,618 $0 $0 $0 460457 950 KYAC #3 Trail /Meridian Connector $294 $21,154 $80,831 $190,000 951 Lawrence Park Bridge -Phase 1I $0 $3,166 $322,137 $0 Lawrence Park Trail 952 Lawrence -Park Connector (County) $0 $6,000 $0 $0 Final Phase Lawrence Park Trail GRAND TOTALS $196,014 $30,320 $402,968 $190,000 KYAC 93 Trail - Pedestrian/Bicycle path that connects Meridian Road to the Kalispell Youth Athletic Complex along the West Side of Highway 934, and along 4 mile drive. CITY OF KALISPELL 240 CASH: Proceeds of Bonds Total Available "S] Cash Carry Over PROGRAM OF SERVICES 4102 POOL CONSTRUCTION REVENUE PROJECTION BUDGET ESTIMATED PROPOSED FY01/02 FY01/02 FY02103 $0 $0 $3,600,000 $ 3,675,000 $ 3,675,000 $0 $3,675,000 $3,675,000 $3,600,000 EXPENDITURE PROJECTION $75,000 $75,000 $3,600,000 $75,000 $75,000 $3,600,000 $3,600,000 $3,600,000 $0 • • 1.;11 r �r rr�Li�rG>,L 241 • • PROGRAM OF SERVICES EXPENDITURE DETAIL/SUMMARY FUND: 4102... DEPT..437... FUNCTION ... 460445... POOL CONSTRUCTION BUDGET ACCOUNT FY01/02 STAFF'S FY02/03 Capital Outlay 950 Construction in Progress $3,675,000 Total $3,675,000 $3,600,000 $3,600,000 CITY OF KALISPELL 242