06. Public WorksP
is
PUBLIC SERVICES
CITY OF KALISPELL
PUBLIC SERVICES - $129088,008
Administration $ 57,904
Central Garage $294,632
Street Department $107,734
Gas Tax $456,711
Special Street Asses. $692,833
Traffic Signs & Signals $148,880
Light Maintenance $127,033
Decorative Light Maint. $ 7,172
FY 2003 Budget Expenditures
by Function - $30,595,769
General
Parks & Other
ov1.
Public
Rec.
Safety
16%
15%
NN
m. Dev.
13%
Public
Services
39%
•
Sidewalk & Curb Const.
$ 25,000
MACI Grant - Sidewalks
$ 607,000
Hwy 93 South
$2,491,690
Water
$1,981,505
Sewer/W WTP
$3,467,451
Storm Sewer
$ 802,993
Solid Waste
$ 747,470
FY 2003 Public Services
Expenditures- $12,088,008
PC Waste
6%
MACI
5%
Storm Adnin. Hwy.93
)7% 0% South
21%
S&C
ConstrucGarage
00/6 2%
Streets
Sew er° TSSaq,�
30% Lights Water 1%
1% 16%
The overall public services function is down by over $750,000. Comparisons between years are very
difficult to make because of the high cost of almost any project or capital expenditure within this function.
Last years budget included the Sunnyview Drive reconstruction.
The first budget with any substantive changes is the Gas Tax budget. This budget does not fund
personnel but concentrates on street chip seals and asphalt overlays in addition to regular street
maintenance. The $100,000 decrease is related to the 2002 MACI grant match and the City's portion of
the Sunnyview project.
The $200,000 increase in the Special Streets budget is almost exclusively related to capital equipment
replacements. One single axle dump truck is being purchased to replace our 1972 dump truck (Two were
requested but one needed to be eliminated and is expected to be purchased in the 2004 budget). The
storage lean-to is being replaced with a new structure at an estimated $52,000 cost. The current structure
is beyond repair. The purchase of a 3/4 ton pick up which was unfunded in the current budget and will •
allow us to retire a 1970 pick up truck.
119
There is only one notable change in the Traffic Signs and Signals budget. The department will be
is
replacing their 1987 service truck which currently has over 155,000 miles.
Two substantial carry over budgets are the air and congestion grant and the US-93 South project. In 2000
the City was awarded an Air and Congestion grant totaling $526,131. This grant is expected to be utilized
during the 2002 construction season for sidewalks in the northwest part of town. We have also carried
over the Highway 93 South Utility Extension project fund. We estimate the total cost of this project,
including bonding costs, to be $2,491,690. The water main is estimated at $920,800 with the sewer
improvements estimated at $1,414,900. Two revenue resources exist. 1 ', the City has sold both Dailey
Field lots. The closing on the second sale is expected to take place prior to budget adoption. At the time
of closing the City will have $1,000,000 in cash from the sale of these properties. The 2n0 funding
mechanism would be through utility rates. To fund a revenue bond, water rates would increase by 10
cents per 1,000 gallons (6.8%) and sewer rates would increase by 22 cents per 1,000 gallons (6.8%).
In addition to these capital projects, the electricity line items within the Public Services function have
increased by approx. $150,000 in the past 18 months. This is in spite of all of our efforts with Bonneville
Power to maximize efficiency. We did not increase either water or sewer rates in the current budget to
assist in these increased cost.
Electric costs are estimated to increase by $53,000 within the water operation. This increase can be
funded without an overall rate increase if we restructure our rate system. Currently we provide customers
who utilize more than 30,000 gallons per billing cycle with a discount, however, the cost of providing
• water is exactly the same for each gallon produced, be it one or 30,001. This will also put an end to the
current practice which in essence has residents paying a disproportionate share of the cost of water.
Other changes in the Water fund include a decrease in capital expenditures of approximately $170,000.
The status quo budget requires only the elimination of the 30,000 gallon rate brake in order to be
financed. Because of time constraints we will be providing you with a supplement to this budget prior
to its review. Status quo is not acceptable when so many infrastructure improvements are necessary.
Please review the unfunded portion of the statement of function review. We are working hard to find the
best possible financing of the water meters replacements phase II, fire hydrant installments, US-93 south
and water main project near the Jr. High School. These projects total over $1.7 million.
Also of note, is the fact that the water main replacement reserve has less than $350,000. This fund must
be replenished in order to pay for future repairs and water main replacements. One emergency could
deplete this fund to almost nothing. The budget also includes the second phase of the facility plan. This
rate study will determine how the City should be funding water and sewer enterprise accounts. Currently,
only hook-up fees are set aside for replacement.
The electric line item to run the Waste Water Treatment Plant has increased by $70,000. With the
exception of electricity nearly all of the increased expenses are found in sewer operating capital (over
5400,000). These expenditures can be found in three items. 1", the replacement of Lift Station #3 which
was installed in 1968 and is the oldest in the system ($200,000). 2nd, the replacement of our sewer
cleaning truck. The 1983 Vactor will be retired and the 1994 will become the back-up unity($193,500).
• Finally, a building addition for indoor storage of equipment (72,000). The cost and value of equipment
is too high to leave outdoors. Weather deteriorates the equipment unnecessarily. This item has been
budgeted in previous years but has never been constructed.
120
A sewer rate increase is not needed to cover M&O (maintenance and operations) however, it is needed
to fund the US-93 south project and a certain percentage of the sewer rate should be funding sewer
replacement. Currently only hook-up fees finance the replacement funds for both water and sewer. Tap
fees should be set aside for improvements and upgrades not normal wear and tear replacements.
The Storm Sewer fund includes a carry over of $408,000 in order to pay for storm water work associated
with the US-93 South project. Cash for this project is available within the fund and therefore will not be
included in the overall bond sale necessary to finance the water and sewer portions of this project.
The Solid Waste budget has increased by approx. $160,000 for the replacement of one of our side -arm
garbage trucks. The truck is seventeen years old and is expensive to maintain and operate. The 1999
solid waste study indicated that the department was doing an exceptional job. However, we were keeping
equipment too long. The industry standard for garbage truck replacements is every 80,000 miles. This
truck has 117,274 miles. Since 1998 over $40,582 has been spent maintaining this vehicle. In 2000
three of the five trucks were out on repairs at one time with repairs totaling over $40,000 to get the
vehicles back on the road.
In preparation for future equipment replacements the Solid Waste fund needs to finance its depreciation.
The following is comparison of our solid waste charges as compared to Evergreen Disposals rates.
Evergreen Disposal
City of Kalispell
Residential
$102/yr.
$80/yr
Commercial
300 Gallon 1 pick-up/week
$408/yr.
$217/yr.
400 Gallon 1 pick-up/week
$492/yr.
$290/yr.
Remember that solid waste is an enterprise fund and revenues must cover expenditures and depreciation
should be a funded expenditure. Residential rates were increased two years ago and commercial rates
have remained unchanged for over ten years. We propose increasing the residential rate by $5 and
commercial rate by $50 this year and $50 next year. We also proposes eliminating the price break that
we currently provide to users who we pick up multiple times per week. The actual cost of additional
commercial pick-ups only adds cost because they have to put into our daily residential routes. Currently
only 11 businesses receive this service twice or three times per week.
•
121
P
•
0
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: GENERAL 1000... DEPT 410--- PUBLIC WORKS... FUNCTION... 430100
ACTUAL ACTUAL BUDGET STAFF'S
ACCOUNT FY99/00 FY00101 FY01/02 FY02/03
Personal Services $64,111 $66,271 $70,128 $47,054
Materials & Services $8,618 $10,061 $11,450 $10,850
Capital Outlay $0 $0 $0 $0
$72,729 $76,332 $81,578 $57,904
STATEMENT OF FUNCTION:
The responsibility of the Public Works Administration/Engineering Department
is the design, construction, maintenance and administration of the City's infrastructure.
These areas include streets, curbs, sidewalks, traffic signals, signage, water production and
distribution, storm water drainage, sewage collection, wastewater treatment and
equipment maintenance.
Line Item Detail : Public Works
335 Membership & Dues - $850
$180 - Montana Board of Professional Engineers & Land Surveyor's
$150 - Montana Association of Registered Land Surveyor's
$365 - American Public Works Association
$1.55 - American Society of Civil Engineers
373 School & Travel - $1,500
$1,200 - American Public Works Association Conference
$300 - AutoCAD instructor as needed basis
CM'OF KALISPELL
122
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: GENERAL 1000... DEPT 410... PUBLIC WORKS ...
FUNCTION...
430100
ACTUAL
ACTUAL
BUDGET
STAFFS
ACCOUNT
FY99/00
FY00/01
FY01/02
FY02/03
Personal Services:
110
Salaries and payroll costs
$63,388
$65,897
$68,628
$46,554
121
Overtime
$723
$374
$1,500
$500
Total Personal Services
$64,111
$66,271
$70,128
$47,054
Materials &Services
210
Office Supplies
$954
$721
$1,100
$1,000
213
Small Office Equipment
$349
$650
$950
$650
215
Computer Supplies
$890
$592
$900
$900
216
Computer Equipment
$628
$270
$500
$800
229
Other Supplies
$1,435
$1,963
$1,850
$1,850
241
Consumable Tools
$309
$300
$300
$300
320
Printing
$104
$229
$400
$400
331
Publication
$650
$843
$1,000
$1,000
335
Membership &Dues
$880
$657
$850
$850
345
Telephone &Communications
$520
$804
$800
$800
362
Equipment Maintenance
$289
$215
$300
$300
369
Radio Maint. &Supplies
$278
$1,366
$500
$500
373
School &Travel
$1,332
$1,451
$2,000
$1,500
Subtotal
$8,618
$10,061
$11,450
$10,850
Capital Outlay:
940
Equipment
$0
$0
$0
$0
Subtotal
$0
$0
$0
$0
TOTAL
$72,729
$76,332
$81,578
$57,904
•
CITY OF KALISPELL
123
i
•
PROGRAM OF SERVICES
PERSONNEL SCHEDULE
FUND: GENERAL. 1000--- DEPT 410... PUBLIC WORKS... FUNCTION --- 430100
***FTE***
***BUDGET***
POSITION TITLE
FY00/01
FY01/02
FY02/03
FY00/01
FY01102
FY02/03
Director/City Engineer
0.25
0.25
0.25
$13,959
$14,503
$14,938
Design Tech/Proj Mgr.
0.50
0.50
0.20
$21,380
$22,171
$9,134
Administrative Coord.
0.00
0.00
0.20
$0
$0
$6,056
Civil Engineer
0.00
0.00
0.20
$0
$0
$7,401
Construction Inspector
0.50
0.50
0.00
$14,239
$14,592
$0
Clerk II
0.50
0.50
0.20
$11,130
$11,378
$4,677
vehicle allowance
$900
$900
subtotal salaries
1.75
1.75
1.05
$60,708
$63,544
$43,106
Payroll taxes:
Fica/medt
$4,644
$4,861
$3,298
Unemployment tax
$212
$222
$151
General Fund total for line item 110
$65,565
$68,628
$46,554
Other fund payroll costs:
2001
2002
2003
Workers Compensation
$2.972
$1,016
$274
Health Insurance
$9549
$9,549
$6,584
Retirement 6.8%
$4.414
$4.321
$2931
Total $16.935
$14.886
$9.789
CITY OF KALISPELL
124
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: GENERAL 1000 ... DEPARTMENT 410... CENTRAL GARAGE ... FUNCTION ... 431330
ACTUAL ACTUAL BUDGET STAFFS
ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03
Personal Services $93,276 $96,627 $98,582 $101,182
Maintenance & Operations $173,686 $193,571 $216,175 $193,450
Capital Outlay $1,600 $18,445 $5,000 $0
$268,562 $308,643 $319,757 $294,632
STATEMENT OF FUNCTION:
The Central Garage is responsible to maintain all city vehicles and equipment in a safe and
dependable condition at the lowest cost per mile or hour with the least inconvenience to each
department. An extensive record keeping system of repairs and maintenance is maintained and
recommendations are provided to insure the City is receiving cost effective use of vehicles and
equipment.
Line Item Detail: CENTRAL GARAGE
215 Computer Supplies - $3,700
Complete Shop Information System on CD Rom. The shop is in need of many repair manuals.
Many electrical manuals are no longer available for purchase. This system will have complete
coverage from 1982 till present and allow access to up to date diagnostic procedures without
the storage problems associated with manuals and books.
373 School &Travel - $3,000
In order to diagnose and repair some of the newer equipment that has been purchased it requires
specialized training, most of which, is not available in Montana.
$1,000 -Heil Training for Garbage Trucks in Phoenix
$ 500 -Training on Elgin Sweepers
$1,500 -Certification Training for the Fire Trucks available in Oregon or Colorado
•
CITY OF KALISPELL
125
0
0
•
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: GENERAL 1000... DEPARTMENT 410... CENTRAL GARAGE...FUNCTION... 431330
ACTUAL
ACTUAL
BUDGET
STAFF'S
ACCOUNT
FY99/00
FY00/01
FY01102
FY02103
Personal Services:
110
Salaries and payroll costs
$91,694
$95,341
$97,092
$99,682
121
Overtime
$1,582
$1,286
$1,500
$1,500
Total Personal Services
$93,276
$96,627
$98,582
$101,182
Maintenance & Operations:
210
Office Supplies
$377
$235
$500
$500
215
Computer Supplies
$0
$0
$2,400
$3,700
221
Safety Equip & Supplies
$258
$77
$700
$350
229
Other Supplies
$2,492
$2,597
$2,600
$2,600
231
Gas and Oil
$44,611
$48,481
$49,500
$48,500
232
Motor Vehicle Parts
$63,188
$77,295
$77,175
$70,000
233
Tires
$13,377
$15,351
$21,000
$15,000
238
Filters
$2,098
$2,974
$3,300
$3,300
241
Consumable Tools
$835
$1,518
$1,500
$1,500
322
Books
($40)
$273
$500
$0
341
Electricity
$3,165
$2,075
$2,600
$2,600
342
Water
$161
$155
$175
$175
344
Natural Gas
$3,674
$5,194
$5,000
$4,500
345
Telephone & Communications
$21
$17
$75
$75
354
Contract Services -repairs
$37,506
$31,827
$43,600
$35,000
362
Equipment Maint
$246
$1,564
$1,000
$1,200
366
Building Maint
$476
$1,017
$700
$700
369
Radios
$0
$1,163
$500
$500
373
School & Travel
$1,087
$1,605
$3,100
$3,000
388
Medical Services
$154
$153
$250
$250
Subtotal M&O
$173,686
$193,571
$216,175
$193,450
Capital Outlay
940
Machinery & Equipment
$1,600
$18,445
$5,000
$0
Subtotal Capital Outlay
$1,600
$18,445
$5,000
$0
TOTAL
$268,562
$308,643
$319,757
$294,632
CITY OF KALISPELL
126
PROGRAM OF SERVICES
PERSONNEL SCHEDULE
FUND: GENERAL 1000 ...
DEPARTMENT 410...
CENTRAL GAR -AGE
... FUNCTION ...
431330
***FTE***
***BUDGET***
POSITION TITLE
FY00/01
FY01/02
FY02l03 FY00l01
FY01/02
FY02/03
Foreman
1
1
1 $29,685
$30,431
$31,236
Mechanic/Service Tube
2
2
2 $56,852
$58,260
$59,862
Tool Allowance
$1,200
$1,200
$1,200
subtotal salaries:
3
3
3 $87,737
$89,891
$92,298
Payroll taxes:
Fica/Medt
$6,712
$6,877
$7,061
Unemployment tax
$307
$315
$323
General Fund total for line
item 110
$94,756
$97,082
$99,682
Other fund payroll costs:
2001
2002
2003
Workers Comp.
$4,807
$4,387
$4,955
Health Insurance
$15,924
$15,924
$19,460
Retirement 6.8%
$5 966
6.113
$6 276
Total $26,697
$26,424
$30,691
•
CITY OF KALISPELL
127
•
•
•
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: GENERAL 1000...DEPT 421... STREET DEPT... FUNCTION... 430240
Amended
ACTUAL ACTUAL BUDGET STAFF'S
ACCOUNT FY99/00 FY00/01 FY01102 FY02/03
Personal Services $104,178 $77,420 $88,633 $90,509
Maintenance & Operations $7,052 $3,319 $15,025 $17,225
Capital Outlay $13,386 $0 $31,000 $0
$124,616 $80,739 $134,658 $107,734
STATEMENT OF FUNCTION:
The function of the Street Department is to maintain Kalispell platted streets, alleys, and public
right-of-way areas. The funds provided to this division are used to finance salaries for
personnel engaged in maintenance activities such as surface sealing, patching, crack sealing
and utility cut repair. These employees also assist in operational activities such as street
sweeping, sanding, flushing, leaf pick-up, snow plowing, snow removal and de-icer application.
Line Item Detail: Street Department
362 Equip. Maint. Supplies - $4,100
Decreased this line item by $1,000. It is needed to purchase fire chains and cutting edges on
our Graders and Loader for snow removal.
366 Building Maintenance - $7,500
The street equipment building is 30 years old and has had no major maintenance up to this
point. The increase in this line item will include the cost of refacing the east side of the
building with new metal and trim and will allow us to finish adding insulation and plywood
to the walls in order to reduce energy costs_
CITY OF KALISPELL
128
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: GENERAL 1000...
DEPT 421... STREET DEPT... FLTNCTION... 430240
Amended
ACTUAL
ACTUAL
BUDGET
STAFFS
ACCOUNT
FY99100
FY00/01
FY01/02
FY02103
Personal Services:
110
Salaries
$98,790
$71,233
$81,633
$83,509
112
Retirement - amended
$0
$0
$1,850
121
Overtime
$5,388
$6,187
$5,150
$7,000
Total Personal Services
$104,178
$77,420
$88,633
$90,509
Maintenance & Operations:
215
Computer Supplies
$522
$110
$500
$400
221
Safety Equip/Supplies
$697
$95
$500
$400
224
Janitorial Supplies
$255
$226
$400
$300
229
Other Supplies
$756
$538
$900
$800
241
Consumable Tools
$469
$621
$800
$700
341
Electrical
$2,736
$483
$1,500
$1,000
342
Water
$161
$155
$175
$175
345
Telephones & Communications
$477
$447
$1,050
$750
362
Equipment Maint. Supplies
$0
$0
$5,100
$4,100
366
Building Maintenance
$278
$389
$3,000
$7,500
369
Radio Equipment & Maint.
$318
$140
$600
$600
373
School & Travel
$383
$115
$500
$500
Subtotal
$7,052
$3,319
$15,025
$17,225
Capital Outlay:
940
Machinery & Equipment
$0
$0
$31,000
$0
940
CMAQ equipment match
$13,386
$0
$0
$0
$0
Subtotal
$13,386
$0
$31,000
$0
TOTAL
$124,616
$80,739
$134,658
$107,734
CITY OF KALISPELL
•
0
•
129
•
•
•
PROGRAM OF SERVICES
PERSONNELSCHEDULE
FUND: GENERAL 1000... DEPT 421
... STREET DEPT...
FUNCTION... 430240
*a*FrE***
***BUDGET***
POSITION TITLE
FY00101
FY01r02
FY02/03
FY00101
FY01102
FY02/03
Superintendent -vacant
025
0.25
0.25
$10,520
$10,846
$10,846
Working Foreman
025
0.25
0.25
$7,603
$7,790
$7,992
Equip Operators
2
2
2
$55,563
$56,950
$58,485
Equipment Oper/Drivers -solid
waste
($7,333)
$0
$0
subtotal salaries:
2.5
2.5
2.5
$66,353
$75,586
$77,323
Payroll taxes:
Fica/Medt.
$5,076
$5,782
$5,915
Unemployment tax
$232
$265
$271
General fund total for line item 110
$71,661
$81,633
$83,509
Other fund payroll costs :
2001
2002
2003
Workers Compensation
$4,038
$3,218
$3,633
Health Insurance
$14,532
$12,165
$11,464
Retirement 6.8%
$4512
$5140
$5258
Total $23,082
$20,523
$20,355
CITY OF KALISPELL
130
CASH:
Gas Tax Apportionment
Total Available
Street Department
Cash Carry Over
PROGRAM OF SERVICES
2420
GAS TAX
REVENUE PROJECTION
ACTUAL BUDGET ESTIMATED PROPOSED
FY00/01 FY01/02 FY01/02 FY02/03
$347,874 $289,285 $289,285 $176,300
$302,652 $287,015 $287,015 $287,015
$650,526 $576,300 $576,300 $463,315
EXPENDITURE PROJECTION
$361,241 $555,574 $400,000 $456,711
$289,285 $20,726 $176,300 $6,604
* Street overlays not completed by 6/30/02 are re -appropriated in FY2003.
Section 15-90-101 MCA requires the State to allocate gas tax revenues to cities, towns
and counties. One-half of the city's allocation is based on population and one-half on
street and alley mileage. The funds may be used for construction, reconstruction,
maintenance and repair of streets, right of ways and alleys. The funds cannot be spent
for equipment purchases. The funds can be used for labor in maintaining streets.
•
•
•
CITY OF KALIJFELL
131
•
0
0
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: GAS TAX 2420 ... STREET DEPT. 421... FUNCTION ... 430240
ACTUAL ACTUAL BUDGET STAFF'S
ACCOUNT FY99100 FY00/01 FY01/02 FY02/03
Materials and Services $204,358 $361,241 $555,574 $456,711
Capital Outlay $0 $0 $0 $0
$204,358 $361,241 $555,574 $456,711
STATEMENT OF FUNCTION:
Funds received from Gas Tax will be used to support the street and alley maintenance/
construction program. This program is accomplished by prioritizing construction
and maintenance projects through the use of the pavement management information system.
Line Item Detail: Gas Tax
354 Contract Services - $40,000
Increased this line item by $25,000. The striping is done every other year. We striped in FY01
and budgeted for miscellaneous striping in FY02. Therefore, the schedule calls for the striping
to be completed again this year.
360 Contract Labor/Maintenance - $17,000
This line item is for snow removal or construction support.
368 Overlays & Chipseals - $277,411
Amount includes carryover for this construction season and new appropriation
for next spring.
386 Sidewalk Replacement - $25,000 New Appropriation
As per Resolution 4291
CITY OF KALISPELL
132
w
w
2003 Overlay Project
2003 Overlay Project
6th Ave. WN
West Idaho St.
West Washington
1
337' 33'
3"
2
1,235
206
$5,972.00
6th Ave. WN
West Washington
West Oregon St.
1
381'
35'
3"
2
1,481
247
$7,161.00
6th Ave. WN
West Oregon St.
West California
1
336'
35'
3"
2
1,306
217
$6,315.00
7th Ave. WN
West Idaho St.
West Washington
1
295'
28'
3"
2
917.7
153
$4,435.00
7th Ave. WN
West Washington
West Oregon St.
1
392'
24'
3"
1
1,045
174
$5,052.00
7th Ave. WN
West Oregon St.
West California
1
362'
23'
3"
1
925
154
$4,471.00
7th Ave. WN
West California
West Nevada
1
342'
23'
3"
1
874
145
$4,224.00
7th Ave. WN
West Nevada
West Wyoming
1
399'
23'
3"
1
1,019
170
$4,928.00
7th Ave. WN
West Wyoming St.
W. Wyoming Cury
1
247'
23'
3"
3
631
105
$3,050.00
1 st Ave. WN
West Idaho St.
West Washington
1
308'
44'
3"
2
1,505
250
$7,278.00
1st Ave. WN
West Washington
West Oregon St.
1
335'
44'
3"
2
1,637
273
$7,916.00
1st Ave. WN
West Oregon St.
West California
1
368'
44'
3"
2
1,799
299
$8,695.00
1 st Ave. WN
West California
West Nevada St.
1
350'
44'
3"
2
1,711
285
$8,270.00
1st Ave. WN
West Nevada St.
Hwy 93 North
0.25
51,
44'
3"
3
249
41.5
$1,205.00
3"
4th Street West
Meridian Road
IRR - ROW
2
663'
33'
3"
0
2,431
405
$11,749.00
3rd Street West
I Meridian Road
RR -ROW
2
723'
33'
3"
0
2,651
442
$12,818.00
TOTAL OVERLAY ESTIMATED COST
17.25
21,417
3,567
$103,539.00
mom ',
Traffic Control Lump Sum $9,000.00
Pre -Leveling Asphalt 500 Tons $14,872.00
Total Estimate $127,411.00
Thickness 3" layed - 2 1l2" rolled compacted
0 0
0
2003 Overlay Project
scB
xu
MEMI-tg
MAN 111W
�i 6m-
4 1.lJfi TyY H F.i[
a
nu
,5 .,� Im06T641
•
1Ik
W
sF I sc
1c am
2 1K
(� 14y t 'i�I ¢ i1P a � �� 1, _� Y ^_ � �� �L•� �-tp�1
M-1 s a 1, l YUIXJII�
-
Is
Y s = n
S
--nu
1".. Y ` a l/1�(� ) 1ry1-np�. ,1 ) ; .. ..a 1, _ —'f ✓ - (� 111
j �111
� 1'
134
EXPENDITURE DETAIL
FUND: GAS TAX 2420 ...
STREET DEFT. 421... FLJNCTION... 430240
ACTUAL
ACTUAL
BUDGET
STAFFS
ACCOUNT
FY99/00
FY00/01
FY01/02
FN02/03
Materials and Services
231 Gas &Oil
$9,285
$11,137
$11,500
$10,500
344 Natural Gas
$4,014
$2,434
$4,000
$4,000
354 Contract Services -striping
$0
$29,960
$15,000
$40,000
360 Contract Services/Maintenance
$545
$17,228
$17,000
$17,000
368 Overlays & Chipseals (new approp.)
$116,659
$251,820
$277,986
$277,411
369 Radio Maintenance
$945
$2,567
$800
$800
452 Gravel
$6,282
$3,653
$10,000
$8,000
453 Materials -Contract Preparation
$283
$7,073
$10,000
$10,000
471 De-Icer/RoadOil
$22,158
$15,944
$31,000
$31,000
472 Asphalt
$10,984
$9,953
$21,000
$21,000
473 Crack Sealing Material
$10,042
$11,000
$11,000
533 Equipment Rental
$0
$260
$1,000
$1,000
Total Materials &Services
$181,197
$352,029
$410,286
$431,711
430234
823 Contract (MAGI Grant match)
$23,161
$81,500
386 Sidewalks (Carryover)
$9,212
$1,788
386 Sidewalks (New)
$25,000
$25,000
822 Participation 5ID 343
$37,000
$23,161
$9,212
$145,288
$25,000
Total
$204,358
$361,241
$555,574
$456,711
PROGRAM OF SERVICES
•
CITY OF KALISPELL
135
•
•
CASH:
PROGRAM OF SERVICES
2500
SPECIAL STREET MAINTENANCE
REVENUE PROJECTION
ACTUAL BUDGET ESTIMATED PROPOSED
FY00/01 FY01/02 FY01/02 FY02/03
$168,772 $154,903 $154,903 $199,069
(Increase)Decrease in A/R
$18,811
Public Works Charges
$4,843
Maintenance Assessments Billed
$411,868
$504,559
$522,904
$532,904
Inception of Lease
$57,700
$0
$0
$161,000
Penalty & Interest
$2,204
$2,000
$1,980
$2,000
Total Available
$664,198
$661,462
$679,787
$894,973
EXPENDITURE PROJECTION
Street Department
$400,229
$443,222
$443,222
$444,373
Debt Service
$21,924
$33,996
$33,996
$77,460
Capital Outlay
$87,142
$3,500
$3,500
$171,000
Total Expenditures
$509,295
$480,718
$480,718
$692,833
Cash Carry Over
$154,903
$180,744
$199,069
$202,140
The 2001/2002 assessment system is based on a single rate applied to all properties. No rate
increase is planned for the current year. However, a revenue neutral change is being considered
that would replace the single rate with a tiered four rate system that better matches the
assessment with the maintenance impact of the property on the street system. This new street
assessment rate structure would closely mirror the one in place for Storm Drainage.
Budget based on current rate of .0055 per sq. foot.
CITY OF KALISPELL
136
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: SPECIAL STREET MAINT. 2500... DEPT. 421... FUNCTION ... 430240
ACTUAL ACTUAL BUDGET STAFF'S
ACCOUNT FY99/00 FY00101 FY01/02 FY02/03
Personal Services $242,241 $290,874 $319,059 $327,515
Materials and Services $96,370 $109,355 $124,163 $116,858
Debt Service $0 $21,924 $33,996 $77,460
Capital Outlay $122,389 $87,142 $3,500 $171,000
$461,000 $509,295 $480,718 $692,833
STATEMENT OF FUNCTION:
Special Street Maintenance funds will be primarily used for street sweeping, flushing, leaf
pick-up, sanding, deicing, snow plowing and snow removal. The overall goal is to maintain
all city streets in a clean, safe and driveable condition during all seasons.
Line Item Detail: Special Street Maintenance
354 Contract Services - $18,750
Increase of $8,750 represents 25% cost of Photo Grammetry. The photo Grammetry is
needed to update 28 sections of aerial photos, many of them 10 years out of date, in our GPS
mapping system. Water, Sewer and Storm will each fund 25%.
Debt Service
610 $47,701 Principal payment to Montana Board of Investments.
620 $ 6,126 Interest payment to Montana Board of Investments
Road Grader-3rd year of 7 year debt schedule
Leaf Loader-2nd yr of 5 Year debt schedule.
New debt service estimates 1/2 year principal & interest at $20,000 & $2,000
respectively for items proposed in this budget. -finance 5 years
9
•
CITY OF KALISPELL
137
� J
•
PROGRAM OF SERVICES
Line Item Detail: Special Street Maintenance con't.
Capital Outlay:
920 Building - $52,000 financed
Remove the old lean-to. The lack of structural integrity warrants replacing it with a new
48' x 96' eight bay lean-to.
940 Machinery & Equipment - $91,500 ($81,500 financed)
$81,500 - (1) Single Axle Dump Truck w/Plow and Sander. This would replace unit #335,
a 1972 Sand Truck. This truck is over thirty years old and is in very poor condition.
$10,000 - Dump Box w/Hoist. As part of the City wide equipment upgrade program the 1992
Kenworth that was part of the WWTP fleet will now become part of the Street Divisions fleet.
The dump box on this Kenworth is rusted out and needs to be replaced.
944 Vehicles - $27,500 financed
3/4 Ton 4x4 Pick-up w/plow. This will allow us to continue the turnover of used pick-ups.
As part of the equipment upgrade program in FY02 we were able to retire a pick-up that
was 32 years old. At this time, our oldest pick-up is still over 21 years old. The purchase
of this pick-up was requested in FY02 and was left unfunded.
r flWK11N
138
EXPENDITURE DETAIL
FUND: SPECIAL STREET MAINT. 2500...
DEPT. 421... FUNCTION ...
430240
ACTUAL
ACTUAL
BUDGET
STAFFS
ACCOUNT
FY99/00
FY00/01
FY01l02
FY02/03
Personal Services:
110
Salaries and payroll costs
$184,641
$222,921
$244,577
$251,552
112
Retirement
$0
$0
$1,850
121
Overtime
$8,339
$21,795
$18,150
$20,000
153
155
Health Insurance
Retirement
$37,230
$12,031
$32,394
$13,764
$39,086
$15,396
$40,815
$15,148
Total Personal Services
$242,241
$290,874
$319,059
$327,515
Materials and Services:
216
Computer Equipment
$226
$0
$500
$500
218
Equipment (Non Capital)
$0
$1,380
$3,600
$0
221
Safety Equipment
$0
$220
$1,500
$500
229
Other Supplies
$977
$665
$1,000
$1,000
231
Gas &Oil
$6,829
$6,894
$11,000
$8,000
354
Contract Services
$0
$3,574
$10,000
$18,750
355
Billing Costs
$710
$400
$600
$600
369
Radio Maintenance
$1,014
$2,422
$1,000
$1,000
373
School &Travel
$484
$89
$600
$600
388
Medical services/drug test
$943
$1,027
$600
$600
521
Central Garage Transfer
$65,000
$65,000
$65,000
$65,000
522
Administrative Transfer
$17,132
$23,816
$24,680
$17,216
528
Data Processing Transfer
$3,055
$3,868
$4,083
$3,092
Subtotal
$96,370
$109,355
$124,163
$116,858
610
Debt -includes 1/2 year new equip
$0
$15,467
$26,714
$69,936
620
Interest expense
$0
$6,457
$7,282
$7,524
$0
$21,924
$33,996
$77,460
Capital Outlay:
920
Building
$52,000
940
Machinery &Equipment
$122,389
$87,142
$3,500
$91,500
944
Vehicles
$27,500
Subtotal
$122,389
$87,142
$3,500
$171,000
Total
$461,000
$509,295
$480,718
$692,833
PROGRAM OF SERVICES
•
CITY OF KALISPELL
139
0
•
PROGRAM OF SERVICES
PERSONNEL SCHEDULE
FUND: SPECIAL
STREET MAINT. 2500... DEPT. 421... FUNCTION ... 430240
***FTE*** ***BUDGET***
POSITION TITLE
FY00/01 FY01/02 FY02/03 FY00/01 FY01/02
FY02/03
Superintendent -vacant
0.25 0.25 0.25 $10,520 $10,846
$10,846
Project Manager
0.25 0.25 0.25 $10,690 $11,085
$11,418
Working Foreman
0.75 0.75 0.75 $22,071 $23,369
$23,975
Equipment Oper/Drivers
6.00 6.00 6.00 $162,903 $172,683
$177,312
Equipment Oper/Drivers -solid
waste*** ($21,000) ($10,500)
($10,500)
Surveyor
0.30 030 0.30 $9,152 $9,445
$9,719
Merit
$1,000
$0
subtotal salaries:
7.55 7.55 7.55 $194,336 $217,928
$222,770
Payroll taxes:
Fica/Medt
$14,867 $16,671
$17,042
Unemployment tax
$854 $763
$780
Workers Comp
$11,800 $10,000
$10,960
TOTAL 110
$221,857 $245,362
$251,552
* Hourly wages for FY02 will bebased on 2080 hours, FY 03 will be based on 2088 hours.
***Work for the benefit of Solid Waste by Street employees will be charged directly to Solid
Waste Budget Fund 5510.
FY01/02 estimated reduction of personnel costs has been decreased because we added a full
time operator to the Solid Waste Fund in FYOO/O 1,
CITY OF KALISPELL
140
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: GENERAL 1000..DEPT 410..TRAFFIC SIGNS & SIGNALS ... FUNCTION ... 430264
ACTUAL ACTUAL BUDGET STAFFS
ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03
Personal Services $68,306 $68,100 $75,839 $76,080
Maintenance &Operations $22,302 $26,519 $40,725 $39,550
Capital Outlay $0 $15,878 $0 $27,000
Debt Service $1,415 $2,721 $2,674 $6,250
$92,023 $113,218 $119,238 $148,880
STATEMENT OF FUNCTION:
This division has the responsibility for determining proper sign location, maintenance
of signs, striping of crosswalks and streets, maintenance of traffic signals and
placement of emergency signage where needed to provide the safe and orderly
passage of vehicles and pedestrians in the City of Kalispell. This division supports
the Police Department for emergency traffic control and street blockage for parades
and other unique events.
•
CITY OF KALISPELL
141
0
•
•
PROGRAM OF SERVICES
Line Item Detail: TRAFFIC SIGNS & SIGNALS
121 Overtime - $3,500
Decreased this line item by $1,500.
218 Equipment (Non Capital) - $1,900 (Decreased this line item $1,500)
$ 800 - Motorized Extension Saw for Pruning
$ 300 - Two - Three Legged Ladders
$ 150 - Pipe Cutter
$ 150 - Cutting Torch
$ 300 - Aluminum Pipe Wrenches
$ 200 - File Cabinet
243 Traffic Signals - $5,000
Decreased this line item by $2,000. The City owns 7 traffic signals. Repairs and replacement
parts for these signals are very costly. Our relationship with the State have been curtailed,
so we do not anticipate support of parts and supplies that we have received in the past.
366 Building Maintenance - $5,000
The $4,500 increase in this line item will be used to insulate the ceiling in the TSS building
as well as minor building repairs.
369 Radio Maintenance - $500
Decreased this line item by $950
610/62o Debt Service-$5,400 Prin, $850 Int. on new Truck
940 Machinery & Equipment - $27,000
3/4 Ton 4x4 Service Truck w/Utility Box. This is the primary vehicle for TSS and
would replace a 1987 Dodge with 155,000 miles on it (unit # 240). Out of all the vehicles
that are used on a daily basis this truck is in the poorest condition. It was requested in
in FY02 but was left unfunded.
UNFUNDED:
110 Personal Services - $31,000
Our traffic Sign Division consists of two employees who are nearing retirement. These two
individuals have many years of experience working on the traffic signals, information that is
crucial to this division. It would be in the city's best interest to implement training for
an additional employee at this time.
OF KALISPELL
142
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: GENERAL 1000..DEPT 410..TRAFFIC SIGNS & SIGNALS... FUNCTION ... 430264
ACTUAL
ACTUAL
BUDGET
STAFF'S
ACCOUNT
FY99/00
FY00/01
FY01/02
FY02/03
Personal Services:
110
Salaries
$62,761
$64,583
$70,839
$72,580
121
Overtime
$5,545
$3,517
$5,000
$3,500
Total Personal Services
$68,306
$68,100
$75,839
$76,080
Maintenance & Operations:
218
Equipment (Non Capital)
$0
$3,225
$3,400
$1,900
221
Safety Equip & Supplies
$169
$145
$450
$250
224
Janitorial Supplies
$277
$279
$350
$350
229
Other Supplies
$444
$223
$500
$500
241
Consumable Tools
$380
$231
$500
$500
242
Street Signs
$7,939
$9,496
$10,000
$10,000
243
Traffic Signals
($2,225)
$1,113
$7,000
$5,000
245
Barricade Materials
$1,232
$651
$1,200
$1,200
341
Electricity
$1,685
$2,776
$5,800
$5,000
345
Tele. & Communications
$94
$218
$775
$450
354
Contract Services
$7,664
$2,013
$3,000
$3,000
362
Equipment Maintenance
$90
$525
$300
$400
366
Building Maintenance
$35
$302
$500
$5,000
369
Radio Maintenance
$500
$1,934
$1,450
$500
373
School & Travel
$125
$361
$500
$500
428
Paint Materials
$3,893
$3,027
$5,000
$5,000
Subtotal
$22,302
$26,519
$40,725
$39,550
Capital Outlay
940
Machinery & Equipment
$0
$15,878
$0
$27,000
Subtotal
$0
$15;878
$0
$27,000
610/620 Debt /Principal/Interest
$1,415
$2,721
$2,674
$6,250
TOTAL
$92,023
$113,218
$119,238
$148,880
CITY OF KALISPELL
•
•
•
143
•
•
•
PROGRAM OF SERVICES
PERSONNELSCHEDULE
FUND: GENERAL 1000..DEPT
410..TRAFFIC
SIGNS & SIGNALS... FUNCTION ...
430264
***FTE***
***BUDGET***
POSITION TITLE
FY00/01
FY01/02
FY02103 FY00/01
FY01/02
FY02/03
Traffic Sign Tech
1
1
1 $30,246
$30,950
$31,758
Traffic Sign Tech
1
1
1 $28,998
$29,702
$30,506
Pager Pay-$95 per week
$4,940
$4,940
$4,940
subtotal salaries:
2
2
2 $64,184
$65,592
$67,204
Payroll taxes:
Fica/Medt.
$4,910
$5,018
$5,141
Unemployment tax
$225
$230
$235
General Fund total for line 110
$69,319
$70,839
$72,580
Other fund payroll costs include:
2001
2002
2003
Worker's Comp.
$3,247
$3,201
$3.608
Health
$10 356
$10356
$12,065
Retirement
$4.365
$4,460
$4570
Total
$17,968
$18.017
$20,243
CITY OF KALISPELL
144
PROGRAM OF SERVICES
2400
LIGHT MAINTENANCE FUND
REVENUE PROJECTION
ACTUAL
BUDGET
ESTIMATED
PROPOSED
FY00/01
FY01/02
FY01102
FY02/03
CASH: $38,990
$16,291
$16,291
$26,183
Maintenance Assessments $79,664
$130,624
$131,567
$131,567
Penalty & Interest $409
$350
$325
$325
Total Available $119,063 $147,265 $148,183 $158,075
EXPENDITURE PROJECTION
Street Lighting $102,772 $116,797 $122,000 $127,033 •
Cash Carry Over $16,291 $30,468 $26,183 $31,042
The Light Maintenance rate for FY2002 was $ .002420 per square foot for those properties
served by the light district. No change is proposed.
•
145
•
� J
•
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: LIGHT MAINTENANCE 2400...PUBLIC WORKS 410..FUNCTION... 430263
ACTUAL ACTUAL BUDGET STAFF'S
ACCOUNT FY99/00 FY00/01 FY01102 FY02/03
Personal Services $0 $0 $0 $0
Materials and Services $71,499 $77,772 $116,797 $127,033
Capital Outlay $0 $25,000 s0 $0
$71,499 $102,772 $116,797 $127,033
STATEMENT OF FUNCTION:
The Street Lighting District is provided to improve visibility during darkness and to promote
safe and efficient use of street facilities. This is accomplished by reducing pedestrian
accidents at night, by reducing vandalism, and by reducing other crimes.
CITY OF KALISPELL
146
EXPENDITURE DETAIL
FUND: LIGHT MAINTENANCE 2400... PUBLIC WORKS 410..FUNCTION...
430263
ACTUAL
ACTUAL
BUDGET
STAFFS
ACCOUNT
FY99/00
FY00/01
FY01/02
FY02l03
Materials and Services
244
Lighting Supplies
$571
$413
$1,500
$1,500
341
Electricity
$67,361
$73,896
$108,500
$119,350
355
Billing Costs
$400
$200
$800
$800
360
Repair & Maint Services
$165
$1,200
$1,200
522
Administrative Transfer
$3,002
$3,263
$4,797
$4,183
Total M & S
$71,499
$77,772
$116,797
$127,033
Capital Outlay
944
Vehicles
$0
$25,000
$0
$0
Total Capital Outlay
$0
$25,000
$0
$0
Total
$71,499
$102,772
$116,797
$127,033
PROGRAM OF SERVICES
•
•
CITY OF KALISPELL
147
n
L-A
is
PROGRAM OF SERVICES
2401
DECORATIVE LIGHT MAINTENANCE
REVENUE PROJECTION
ACTUAL
BUDGET
ESTIMATED
PROPOSED
FY00101
FY01/02
FY01/02
FY02/03
CASH: $2,480
$4,036
$4,036
$4,567
Maintenance Assessments
Penalty & Interest
Total Available
$4,394 $6,250 $6,365 $6,365
$31 $15 $31 $25
$6,905 $10,301 $10,432 $10,957
EXPENDITURE PROJECTION
Street Lighting
$2,869
$6,884
$5,865
$7,172
Cash Carry Over
$4,036
$3,417
$4,567
$3,785
*Note: Properties in the district are assessed by front footage.
Due to increases in electricity a rate of $1.50 ft. will be needed this year.
This rate was increased last year and remains the same for the coming year.
C11Y OF KALISFELL
148
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: DECORATIVE LIGHTS 2401... PUBLIC WORKS 410..FUNCTION... 430263
ACTUAL ACTUAL BUDGET STAFFS
ACCOUNT FY99l00 FY00/01 FY01/02 FY02/03
Materials and Services $3,210 $2,869 $6,884 $7,172
$3,210 $2,869 $6,884 $7,172
STATEMENT OF FUNCTION:
The Decorative Street Light Maintenance District is provided as an aesthetic feature
in the business district as well as to promote beautification by landscaping and other
appurtenances.
•
•
CITY OF KALISPELL
149
n
t�
•
•
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: DECORATIVE LIGHTS 2401...
PUBLIC WORKS 410..FUNCTION...
430263
ACTUAL
ACTUAL BUDGET
STAFF'S
ACCOUNT
FY99/00
FY00/01 FY01/02
FY02103
Materials and Services
244
Lighting Supplies
$821
$583
$1,200
$1,500
341
Electricity
$2,023
$1,834
$3,875
$3,875
355
Billing Costs (County)
$100
$200
$200
$200
360
Repair & Maint. Service
$2
$1,350
$1,350
522
Administrative Transfer
$264
$252
$259
$247
Total M & S
$3,210
$2,869
$6,884
$7,172
Total
$3,210
$2,869
$6,884
$7,172
CITY OF KALISPELL
150
PROGRAM OF SERVICES
n
LJ
4290
SIDEWALK & CURB CONSTRUCTION
REVENUE PROJECTION
ACTUAL
BUDGET
ESTIMATED
PROPOSED
FY00/01
FY01/02
FY01/02
FY02/03
CASH:
$0
$0
$0
$0
Proceeds S & C Warrants
$2,315
$85,000
$25,000
$25,000
Owner Contribution
$251
$0
$60,000
$0
Total Available
$2,566
$25,000
$85,000
$85,000
EXPENDITURE
PROJECTION
Construction Costs
$2,566
$85,000
$85,000
$25,000
Cash Carry Over
$0
$0
$0
$0
•
OF KALISPELL
151
�J
•
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: 4290....... SIDEWALK AND CURB CONSTRUCTION
ACTUAL ACTUAL BUDGET
STAFF'S
ACCOUNT FY99/00 FY00/01 FY01/02
FY02/03
Sidewalk Construction $4,142 $2,566 $85,000
$25,000
$4,142 $2,566 $85,000
$25,000
STATEMENT OF FUNCTION:
The sidewalk and curb construction fund is used to record expenditures
for replacing sidewalks and curbs which residents request or which the
City orders in. The costs are paid for by the property owner. They are
billed for the cost of construction plus 5% for administration. The property
owner can have the cost put on the tax notice for a period of 8 years.
The City sells sidewalk and curb warrants for the amount of the assessment.
The sidewalk and curb construction fund appropriations have been changed due
to the
recent history of construction.
CITY OF KALISPELL
152
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: 4290....... SIDEWALK AND CURB CONSTRUCTION
ACTUAL ACTUAL BUDGET
STAFF'S
ACCOUNT
FY99/00 FY00/01 FY01/02
FY02/03
410
430234 937 Construction
$3,728 $2,566 $23,750
$22,500
Claremont Sidewalk
$57,000
410
430631 522 Administration
$414 $4,250
$2,500
Total
$4,142 $2,566 $85,000
$25,000
0
11
CITY OF KALISPELL
153
u
PROGRAM OF SERVICES
2825
MT. AIR & CONGESTION INITIATIVE GRANT
CASH:
MACI Grant for Sidewalks
MACI Grant for Equipment
Transfer from Gas Tax
Total Available
REVENUE PROJECTION
BUDGET ESTIMATED PROPOSED
FY01102 FY01102 FY02/03
$0 $0 $81,000
$526,131 $0 $526,000
$81,000
$526,131 $81,000 $607,000
EXPENDITURE PROJECTION
CAPITAL OUTLAY $526,131 $0 $607,000
Cash Carry Over $0 $81,000 $0
Grant approval has been received. The amount of the match is approximately $81,000.
The match was taken from the Gas Tax Fund. Match is 13.4%
CITY OF KALISPELL
154
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: MT. AIR &CONGESTION GRANT 2825 ... STREET 421... FUNCTION...430240
BUDGET STAFFS
ACCOUNT FY01/02 FY02/03
Personal Services $0 $0
Materials and Services $0 $0
Capital Outlay $526,131 $607,000
$526,131 $607,000
STATEMENT OF FUNCTION:
Grant approval has been received. The amount of the match is approximately $81,000.
The match was taken from the Gas Tax Fund in FY2002. Match is 13.4%
The Grant funds will be used to construct sidewalks on the West North part of town.
MOOT will be administering the grant funds.
•
•
CITY OF KALISPELL
155
•
•
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: MT. AIR & CONGESTION GRANT 2825... STREET 421... FUNCTION ... 430240
BUDGET
ACCOUNT FY01/02
STAFF'S
FY02/03
950 Construction in Progress -sidewalks $526,131
TOTALS $526,131
$607,000
$607,000
CITY OF KALISPELL
156
PROGRAM OF SERVICES
4393
HWY 93 SO. UTILITY EXTENSION PROJECT
CASH:
Proceeds of bonds
Total Available
Utility Extension Project
Reserve requirements
REVENUE PROJECTION
BUDGET ESTIMATED PROPOSED
FY01/02 FY01/02 FY02/03
$0 $0 $0
$2,491,690 $0 $2,491,690
$2,491,690 $0 $2,491,690
EXPENDITURE PROJECTION
FiTv nF
$0
$0 $0 $0
0
•
is
157
n
U
0
•
PROGRAM OF SERVICES
EXPENDITURE DETAIL/SUMMARY
FUND: HWY 93 SOUTH PROJECT FUND 4393 ... FUNCTION 430550 ... 430640
BUDGET STAFF'S
ACCOUNT FY01/02 FY02/03
430550
950 WATER $920,800 $920,800
reserve requirement $92,000 $92,000
issue costs/contingency $30,000 $30,000
430640
950 SEWER $1,289,900 $1,289,900
reserve requirement $128,990 $128,990
issue costs/contingency $30,000 $30,000
$2,491,690 $2,491,690
US 93 South Water Improvements
In conjunction with MDT improvements to US Highway 93 from Ashley Creek to Kalispell,
the City intends to install water improvements within the highway right of way. These
improvements include water mains, valves, hydrants, utility crossings and appurtenant
structures to extend utilities from their present terminus south to approximately the
intersection of US Highway 93 and Cemetery Road. The estimated construction cost of
these facilities is $920,800. The current MDT project schedule anticipates this work in 2002.
Additional cost are for bonding and Bond reserve requirements.
US 93 South Sewer Improvements
In conjunction with MDT improvement of US Highway 93 from Ashley Creek to
Kalispell, the City intends to install sewer improvements within the highway right of
way. These improvements include sewage collection gravity mains, pressure force
mains, pumping facilities and appurtenant structures to extend utilities from their
present terminus south to approximately the intersection of US Highway 93 and
Cemetary Road. The estimated construction cost of these facilities is $1,414,900.
The current MDT project schedule anticipates this work in 2002.
Additional cost are for bonding and Bond reserve requirements.
SEE WATER & SEWER FUNDS FOR RATE INCREASES NEEDED TO FUND THE
DEBT SERVICE.
CITY OF KALISPELL
158
PROGRAM OF SERVICES
5210
WATER FUND
REVENUE PROJECTION
CASH: Operating
Replacement Account.*
Meter Replacement Cash **
(Increase) in A/R, adj. comp. abs.
Metered Water Sales
Metered Water Sales $ .30 adjustment
Metered Water Sales -after meter project
Hook-up Fees (Replacement account.)*
Meter fee **
Installation Charges
Turn on fees & mist.
Water Tower Rental
Board of Investments Loans
Revenue Bond 2000 issue 4% SRF amended'OI
Interest Earnings
Total Available
Water Billing
Water Operating
Debt Service
Capital Outlay
Capital Outlay - Replacement funds *
Capital Outlay - Meter Replacement funds **
Capital Outlay -Bonded construction
Depreciation -Unfunded ,'99,'00.'01
Total Operating Expenditures
Add back: unfunded Deprec/Replacement
Operating Funds moved to Bond Reserve
Cash Cam' Over:
Operating Cash
Replacement Cash Account*
Meter Cash replacement account **
ACTUAL BUDGET ESTIMATED PROPOSED
FY00/01 FY01/02 FY01/02 FY02/03
$622,763
$572,796
$572,796
$370,420
$780,836
$437,456
$437,456
$527,456
$0
$16,844
$16,844
$M844
($15,379)
$1,039,725
$1,110,000
$LI10,000
$1,L50,000
$60,000
$0
$60,000
$40,000
$27,000
$29,000
$58,108
$65,000
$90,000
$75,000
$16,844
$42,000
$44,000
$44,000
$13,746
$15,000
$25,000
$20,000
$6,484
$1,000
$12,000
$10,000
$9,435
$9,435
$7,899
$0
$0
$0
$0
$0
$605,350
$140,000
$140,000
$0
$84,747
$100,000
$30,000
$20,000
$3,222,659 $2,609,531 $2,512,995 $2,324,720
EXPENDITURES
$88,271
$96,635
$96,635
$96,596
$801,370
$896,430
$775,000
$920,323
$112,457
$164,423
$164,423
$167,587
$186,627
$518,217
$378,217
$164,000
$401,488
$256,000
$0
$423,000
$0
$40,000
$40,000
$40,000
$605,350
$140,000
$140,000
$0
$170.000
$170,000
$170,000
$170,000
$2,365,563 $2,281,705 $1,764,275 $1,981,505
$170,000 $170,000 $170,000 $170,000
$572,796
$232,526
$370,420
$310,915
$437,456
$246,456
$527,456
$179,456
$16,844
$18,844
$20,944
$22,844
* the bond ordinance requires hook up fees to be put in a replacement account
** meter replacement fees are a designation established by the budget appropriation.
CITY OF
n
LJ
0
11
159
•
•
0
PROGRAM OF SERVICES
WATER
Bond coverage - proposed budget FY2003 est.
water service charge *
Miscellaneous revenue
Total operating revenue
Less operating expenses before deprec.
Available for debt service
Maximum debt service
$1,239,000
$30,000
$1,269,000
Billing $96,596
Water $920,323
Total M&O $1,016,919
$252,081
current bonds $167,587
current coverage 150.42%
need 167,587 x 125% $209,484
coverage $42,597
*Estimate includes about $29,000 revenue from new meters (not a full year.)
Council authorized 2% ( $.03) for replacement estimated to generate approximately
$22,000 annually. Not Implemented. $0.03
Elimination of the $ .30 price break after 30,000 gallons would net the City
about $60,000 in revenue. Recommended by Council at worksession. Not Implemented.
Hwy 93 South Water Main Project -revenue bond
2002 revenue bond 20 years new bond $76,241
$1,042,800 @ 4% new max debt $243,828
(includes 10% bond reserve and issue costs)
coverage available 103.38%
needed $243,828 x 125% $304,785
available $252,081
shortfall ($52,704)
Water Project rate required for debt $0.10
Total rate required $0.13
current rate $1.39 perthousand
new rate $1.52 per thousand
spinkling $0.85 per thousand
C11 Y Uk KALISPELL
160
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: WATER OPERATING 5210 ... 447 ... WATER FACILITIES FUNCTION ... 430550
Amended
ACTUAL ACTUAL BUDGET STAFFS
ACCOUNT FY99/00 FY00/01 FY01/02 FY02103
Personal Services $361,631 $402,595 $397,126 $428,176
Materials and Services $289,419 $399,812 $499;304 $492,147
Capital Outlay $83,099 $186,627 $518,217 $164,000
Water Bond Project $605,350 $140,000
Capital Outlay Replacement Funds $94,045 $401,488 $256,000 $423,000
Capital Outlay Meter Funds $0 $0 $40,000 $40,000
Debt Service $105,038 $112,457 $164,423 $167,587
Deprec./Replacement $140,000 $170,000 $170,000 $170,000
$1,073,232 $2,278,329 $2,185,070 $1,884,909
STATEMENT OF FUNCTION:
The responsibility of the Water Department is to provide safe; potable and palatable waterm
for the needs of the domestic, institutional, industrial and comercial consumers and
to provide adequate pressure and flow to meet fire fighting and irrigation needs. Maintenance
of the five wells and Noffsinger Spring as water sources along with maintenance of the
distribution system, storage facilities; fire hydrants, valves, meters and related controls is an
integral part of the function of this department. This budget is responsible for pumping and
treating millions of gallons annually.
Line Item Detail: WATER FUND
218 Equipment (Non Capital) - $3,000 (Reduced $3,600)
$1,000 - 14" Cut Off Saw
$ 300 - 9" Hand Grinder
$ 900 - 1/2" Air Drive Impact Sockets, Wrench &Air Regulator
$ 275 - 7 1/4" Power Saw
$ 275 - 24' Extension Ladder
$ 250 -Cordless Drill
cont.
•
CITY OF KALISPELL
161
•
•
•
PROGRAM OF SERVICES
Line Item Detail: WATER FUND, continued
312 Postage & Shipping - $3,000
Cost of mailing Consumer Confidence Report.
320 Printing - $5,500
Blueprints and printing of Consumer Confidence Report, required by the EPA.
349 Lab Services - $20,000
Increase of $12,500 - As a result of new EPA rules our costs have significantly increased. Two new
tests that are now required will cost an additional $10,080. We also brought Noffsinger Springs on
line last year which increased costs by $4,160 and a new population formula that the State has
applied will add an additional $720 in testing as well.
354 Contract Services - $21,300 (Reduced $26,400 from FY02)
$ 4,200 - Contract Mowing at Well Sites
$12,000 - Estimated System Repairs
$ 600 - U-Dig Fees
$ 4,500 - Install Auto Gate Opener & Manual Walk Thru Gate at Noffsinger Springs
356 Consultants - $15,000
Facility Plan 2000 recommended redistribution of the City's water rights at its present supply wells
and Noffsinger Spring. Several water wells are producing above their permitted rates, and Noffsinger
is regulated to a production level below the granted water right. This needs correction to place the
City in the best position when water rights adjudication takes place in the Flathead drainage.
Building Maintenance - $13,000 (Reduced $9,050 from FY02)
Perform various maintenance tasks at the Water Maintenance Building, Noffsinger Springs, the
reservoirs and booster stations at the Buffalo Hill site and Armory. Depot and Grandview wells.
Also includes $7,000 to rebuild and pave drive approaches at Noffsinger Springs, Armory Well,
Buffalo Well and Booster Stations.
421 Meter Supplies - $40,000
Increase of $10,000 is for purchasing radio read transmitters that we began installing
on the system in FY02.
Capital Outlay Replacement
931 Main Replacement - Carryover $6,000
$6,000 - Construct a bypass to transfer water from the upper zone to the lower zone by utilizing
elevated reservoir overflow.
KALISPELL
162
PROGRAM OF SERVICES
Line Item Detail: WATER FUND, continued
Capital Outlay Replacement
Telemetry & Control System Engineering & Construction - Carryover $35,000 &
New Appropriation $25,000
Includes preliminary engineering, project engineering and estimated construction costs. The telemetry
system was upgraded about four years ago when the Grandview wells were constructed. However, the
upgrade project salvaged all the old communications and interface equipment. This equipment is obsolete
and was severely damaged by a lightning strike last year. The damaged equipment was repaired or replaced
where possible, but spare parts are no longer available from arty source. The communications units,
interfaces and related programmable controllers must now be upgraded to current equipment types.
Preliminary engineering has determined that original estimates for equipment were accurate but neglected
to include the cost of re -programming new equipment into the system. This must be done to allow for
proper operation in automated modes and functioning of remote alarm systems.
Buffalo Hill Production & Upper Zone Booster Electrical Upgrade Engineering &
Construction- Phase I - Carryover $165,000 & New Appropriation $72,000
This item was identified during the facility plan process and includes preliminary engineering, project
engineering and estimated construction costs. The current emergency power system at Buffalo Hill includes
two diesel generators, neither of which has the capacity to fully operate all the required equipment. This
project will replace these units with a single generator to power the well and the booster pumps. This
upgrade is essential to allow for transfer of water from the lower pressure zone to the upper to meet fire
flow needs because of inadequate upper zone storage capacity. Old units will be installed at other well sites
where their capacity will meet requirements. This would be a future project. Additional appropriation is
needed to replace the existing switchgear, transfer switches and wiring. These are obsolete items that must
be replaced in order to reduce costs of work in the long term. These items would have been replaced as part
of the phased electrical, system reliability, safety and security upgrade project. It is less costly to include
them into this work than do it separately later. Work on this will be done late in the season to avoid system
disruption during peak demand months.
Phase I -Water Supply Electrical System, Reliability, Safety, and Security Upgrades - $120,000
This is phase I of an upgrade project for the City's water supply sites at Noffsinger Spring, Armory Well
and Depot Well. These water supply sources are among the oldest serving the City. The age of the building
wiring, power and control systems in most cases exceeds 50 _years. These components have deteriorated
to the point they are an operational problem and a serious safety hazard. Further, many components are
totally obsolete and no longer serviced for parts necessitating extended time out of service while components
are located and installed. Operator safety has become a serious issue because many building circuits
have faulted to ground and cannot be fully isolated by disconnecting breakers. Operators have repeatedly
received electric shocks when tn'ing to diagnose and repair minor items.
•
0
•
PROGRAM OF SERVICES
Line Item Detail: WATER FUND, continued
Capital Outlay
933 Facility Plan Consultants - Carryover $140,000 - New Appropriation $10,000
Carryover $20,000 for cost -of -service rate study and evaluation of system development charges
(connection fees). Carryover $120,000 for Source Water Delineation Study with MDEQ. New, appropriat-
ion of $10,000 is to ensure adequate funding for system development charge (connection fees) evaluation.
940 Machinery & Equipment - $14,000
$14,000 - Meter Test Bench - Current bench was made in 1944, we bought it used in 1959. Parts are no
longer available and the accuracy is questionable.
UNFUNDED:
Prioriy, #1- $385,000 - Phase I Residential Meter Changeout (Capital Outlay)
In FY02 the City changed out its large water meters to a more reliable and accurate design. Also included
in the program was a remote reading system to allow simpler and faster meter reading with direct transfer
of billing data into the City's computerized billing system. The intent of the program was to improve
reliability, increase accountability, and enhance revenue. The program has been hugely successful. It
was originally estimated that the project payback would be 5 years, our data indicates our actual payback
to be closer to 2.5 years. We would now like to continue by changing out our residential meters. This
would be done in three phases. Phase I would consist of changing out one third of our residential
meters, approximately 1.700 the first year. Rather than contract this project the City will use
employees and temporary help, thus saving the City approximately $600,000 over the three phases
of the project.
Priority 42 -Hydrant Installations - $100,000 (Capital Outlay)
The Fire Department has identified several areas within Citv limits that do not have adequate hydrants.
While this is a fire safetyissue, it also impacts the rating that will be issued by the ISO in 2 1/2 years. Our
plan is to meet the 2 1/2 year target date for completion of this project. In order to accomplish this we will
need to install 30 - 35 hydrants in FY03 and FY04 until completed.
Priority #3 - US 93 South Water Improvements - $920,800 ($629,800 Capital Outlay/$291,800
Replacement) See Capital Project Fund #4293
In conjunction with MDT improvements to US HigMva% 93 from Ashley Creek to Kalispell,
the City intends to install water improvements within the highway right of way. These
improvements include water mains. vat es. hN drants. utilit} crossings and appurtenant
structures to extend utilities from their present terminus south to approximately the
intersection of US Higbw aN 93 and Cemcten Road. The estimated construction cost of
these facilities is $920.800. The current MDT project schedule anticipates this work in 2002. We do
not believe this is realistic because of continuing ROW and design problems that are not yet resolved.
However. we must continue to earn this item to ensure funding availability whenever the project
finally proceeds.
CITI' OF KALISPELL
Cont.
164
PROGRAM OF SERVICES
Line Item Detail: WATER FUND, continued
UNFUNDED CONT.:
Priority #4- Water Main Extensions - $540,000 (Capital Outlay)
$340,000 - Project I: Northern Lights Blvd. to Parkway Drive - This project would include extending the
main from Northern Lights and Three Mile Dr. east on Three Mile to Meridian Rd. and then north on
Meridian approximately 350 ft. and connecting to an existing main. Another main would extend Three Mile,
north on Northwest Lane to the south side of the Junior High School and then run east to Parkway Dr. and
west to Northern Lights Blvd. The project would consist of 1,400 L.F. of 12" main, 3,720 L.F. of 8" main
and eleven (11) fire hydrants. This addition to our water distribution system would make water services
available to seventeen (17) properties that do not now have service, greatly improve the fire flows in this
area. This project is designated WEX 2 and WEX 7 in our Capital Improvement Program. This project
would also provide for the possible future connection of the upper and lower pressure zones. The total
project cost would be $340,000 which includes engineering and contingencies.
$200,000 - Project II: Eighth Avenue East - This project extends the water main from 14th St. East to the
south end of 8th Ave. East and includes 1,584 L.F. of 8" main and four (4) fire hydrants. This area is
outside of the City limits and is served by a 2" water main. The only available fire protection is a fire hydrant
located at 14th St. The project is designated as WEX 3 in the Capital Improvements Program. The total
project cost would be $200,000 which includes engineering and contingencies.
Priority #5 - Main Replacement - Carryover $50,000 (Capital Outlay Replacement)
$50,000 - Replace old 6" cast iron water main on Washington Street between 5th Avenue WN and
4th Avenue WN and replace with 8" PVC water main.
Priority #6 - Machinery & Equipment - $93,000 (Capital Outlay)
$93,000 - Low Profile Tandem Truck - This will allow us to continue the turnover of used trucks. We will
pass a 1994 Ford Tandem to the Street Division, which would then replace a 1985 Chevy Kodiak Tandem.
Priority # 7 - Vehicles - $49,000 (Capital Outlay)
$26,000 - Meter Van w/Tool Boxes - Replacing the current meter van which is ten years old.
$23,000 - 1/2 Ton 4x4 Extended Cab Pick-up - This will replace a 1993 Ford Ranger that the meter reader
uses. The Ford Ranger is too small to cam, the equipment needed for the radio read meter reading system.
KALISPELL
•
•
•
165
n
LJ
•
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: WATER OPERATING 5210...
447... WATER FACILITIES FUNCTION ... 430550
Amended
ACTUAL
ACTUAL
BUDGET
BUDGET
ACCOUNT
FY99/00
FY00/01
FY01/02
FY02/03
Personal Services:
110
Salaries & Wages
$293,672
$313,561
$320,562
$340,551
112
Retirement -Severance
$0
$0
$0
$1,680
121
Overtime/Call Outs
$10,423
$23,377
$14,000
$14,000
153
Health Insurance
$39,216
$45,054
$43,224
$51,329
155
PERD
$18,320
$20,603
$19,340
$20,616
Total Personal Services
$361,631
$402,595
$397,126
$429,176
Materials and Services:
210
Office Supplies
5184
$169
$250
$250
213
Small Office Equip
$0
$148
$500
$500
214
GIS Supplies
$0
$1,023
$2,000
$1,000
215
Computer Supplies
$507
$819
$1,500
$1,000
216
Computer Equipment
$926
$260
$1,000
$2,000
218
Equipment (Non Capital)
$0
$1,744
$6,600
$3,000
221
Safety Equip & Supplies
$541
$1,585
$4,400
$1,600
224
Janitorial Supplies
$489
$384
$500
$500
226
Chlorine & Chemical
$4,820
$5,641
$7,500
$7,500
229
Other Supplies
$2,001
$1,091
$2,500
$2,500
231
Gas & Oil
$7,098
$6,797
$9,000
$8,000
241
Consumable Tools
$1,087
$1,017
$1,300
$1,300
312
Postage
$2,188
$1,726
$3,000
$3,000
320
Printing (maps)
$1,957
$1,826
$5,500
$5,500
335
Membership, Dues & Certification
$1.254
$715
$1,200
$1,200
336
Public water supply fee
$IL760
$11114
$15,500
$15,500
341
Electricity
$73.470
$83,986
$129.580
$129,580
342
Water/Sewer
$173
$187
$300
$600
344
Natural Gas
$5,957
$8,684
$8,900
$8,000
345
Telephone & Communications
$6,096
$6,115
$8,000
$8,000
349
Lab Services
$7,914
$5,427
$7,500
$20,000
353
Auditing
$1000
$2,000
$2,000
$2.000
354
Contract Services
$4.845
$42,328
$47,700
$21,300
355
Billing Costs
$0
$338
$0
$0
356
Consultants
$12.783
$13,175
$15,000
$15,000
360
Repair & Maintenance
$1,053
$9,759
$9,500
$9,500
362
Equipment Maintenance
$2,608
$3,349
$5.000
$5,000
363
Office Equip Maintenance
$35
$0
$400
$400
366
Building Maintenance
$7,314
$1L675
$22,050
$13.000
369
Radio Maintenance
$438
$4,576
$1,800
$HOO
CITY OF KALISPELL
166
EXPENDITURE DETAIL, continued
FUND: WATER OPERATING 5210...447
... WATER FACILITIES FUNCTION ...
430550
Amended
ACTUAL
ACTUAL
BUDGET
STAFFS
ACCOUNT
FY99100
FY00/01
FY01102
FY02l03
373
School &Travel
$2,648
$3,026
$3,000
$3,000
380
Training Materials
$77
$200
$200
388
Medical Services/drug testing
$268
$476
$500
$500
395
Equipment Rental
$841
$745
$1,000
$1,500
410
Construction Materials
$6,339
$7,847
$10,000
$10,000
421
Meters supplies
$29,760
$31,663
$25,000
$40,000
422
Hydrants
$1,731
$9,431
$10,000
$10,000
423
Materials - Mains
$4,993
$13,950
$13,000
$13,000
424
Materials -Service lines
$9,055
$9,174
$13,000
$13,000
425
Materials -Pumps
$1,245
$4,081
$5,000
$5,000
510
Property &Liability his.
$9,902
$13,849
$14,500
$14,500
512
Uninsured loss -deductible
$3,631
$7,500
$7,500
521
Central Garage Transfer
$8,500
$8,800
$8,800
$8,500
522
Administrative Transfer
$43,081
$58,290
$58,771
$72,168
528
Data Processing Transfer
$7,850
$8,785
$9,053
$5,749
810
Bad Debt Expense
$0
$1,037
$0
Total Material &Services
$289,419
$399,812
$499,304
$492,147
Capital Outlay Replacement Funds:
934
Roof Reservoirs
$401,488
931
Mains (R&D Fund)
$94,045
$56,000
$6,000
942
Electrical Upgrade &Telemetry
$200,000
$297,000
942
Water Supply Electrical Safety Upgrade
$0
$120,000
$94,045
$401,488
$256,000
$423,000
Capital Outlay Meter Funds:
948
Meters from Replacement $
$40,000
$40,000
Total Capital Outlay/Replacement
$0
$0
$40,000
$40,000
Capital Outlay:
920
Buildings (carryover)
$6,250
$6,865
933
Facility Planning Consultants
$7,339
$72,698
$163,300
$150,000
934
Capital Improvements, carryover
$41,270
$4,548
$5,452
940
Equipment
$34,490
$78,456
$21,600
$14,000
944
Vehicles
$24,675
$59,000
$0
948
Meters -capital project
$262,000
$0
Total CapitalOuday
$83,099
$186,627
$518,217
$164,000
con't.
PROGRAM OF SERVICES
•
•
CITY OF KALISPELL
167
•
PROGRAM OF SERVICES
EXPENDITURE DETAIL,continued
FUND: WATER OPERATING 5210... 447... WATER FACILITIES FUNCTION ...
430550
Amended
ACTUAL
ACTUAL
BUDGET
BUDGET
ACCOUNT
FY99/00
FY60/01
FY01/02
FY02/03
Debt Service:
490545
610
Loan - Loader
Principal
$0
$4,256
$4,373
$4.621
620
Interest
$0
$1,738
$1,377
$773
490200
1996 Revenue Bond
610
Principal
$60,000
$60,000
$60.000
$65,000
620
Interest
$44.763
$46,188
$42,738
$39,798
630
Fiscal Agent Fees
$275
$275
$275
$275
49o25o
2001 SRF Loan - 4%
610
Principal
$0
$0
$26,000
$28r000
620
Interest
$0
$0
$29,660
$29,120
Total Debt Service
$105,038
$112,457
$164,423
$167,587
510400
831
Depreciation expense
$140,000
$170,000
$170MO
$170.000
Total Water Operating
$1.073 232
$1.672,979
$2,045 070
$1.884.909
430552
950 No. Main Water Improvements
$0
$605,350
$140.000
$0
Grand Total
$1,073.232
$2,278,329
$2.185.070
SL884.909
CITY OF KALISPELL
168
PROGRAM OF SERVICES
EXPENDITURE DETAIL,continued
FUND: WATER OPERATING 5210
... 447... WATER FACILITIES FUNCTION ...
430550
Amended
ACTUAL
ACTUAL
BUDGET
BUDGET
ACCOUNT
FY99/00
FY00/01
FY01102
FY02103
Debt Service:
490545
Loan - Loader
610
Principal
$0
$4,256
$4,373
$4,621
620
Interest
$0
$1,738
$1,377
$773
490200
1996 Revenue Bond
610
Principal
$60,000
$60,000
$60,000
$65,000
620
Interest
$44,763
$46,188
$42.738
$39,798
630
Fiscal Agent Fees
$275
$275
$275
$275
49025o
2001 SRF Loan - 4%
610
Principal
$0
$0
$26,000
$28,000
620
Interest
$0
$0
$29,660
$2%120
Total Debt Service
$105,038
$112,457
$164,423
$167,587
510400
831
Depreciation expense
$140,000
$170.000
$170,000
$1707000
Total Water Operating
$1,073.232
$1.672,979
$2.045.070
$1.884.909
430552
950
No. Main Water Improvements
$0
$605.350
$140.000
SO
Grand Total
$1.073.232
$2,278329
$2.185,070
$1.884,909
Ll
•
•
CITY OF KALISPELL
169
•
PROGRAM OF SERVICES
PERSONNEL SCHEDULE
FUND: WATER OPERATING 5210...
447... WATER FACILITIES FUNCTION ... 430550
***FTE***
***BUDGET***
POSITION TITLE
FY00/01
FY01r02
FY02/03
FY00r01
FY01v02
FY02iO3
Public Works Director
0.25
0.25
0.25
$13,959
$14,503
$14,938
Asst.CityEngineer
0.35
0.35
0.35
$14,294
$14,823
$18,025
Superintendent -vacant
0.25
0.25
0.25
$10,520
$10,846
$10,846
Design Tech/Project Manager
0.15
$6,651
Construction Inspector
0.25
0.25
0.00
$9,458
$7,296
$0
Civil Engineer
0.20
$7,401
Admin. Coordinator
0.25
025
0.20
$7,087
$7,349
$6,056
Working Foreman
1.00
1.00
1.00
$30,410
$31,159
$31,967
Maintenance & Repair
6.00
6.00
6.00
$168,163
$179,255
$184.078
Surveyor
0.40
0.40
0.40
$12,202
$12,593
$12,958
Clerk II
0.25
025
0A0
$5,543
$5,689
$9,354
vehicle allowance
$900
$900
merit & comptime buyout
$7,305
$1,600
subtotal salaries
9.00
9.00
9.20
$278,941
$286,013
$303,174
Pavrolltaxes
Fica/Medt
$21,339
$21,880
$23.193
Worker's comp.
$14.326
$11,668
$13.123
Unemployment tax
$976
$1,001
$1,061
Total for line item 110
$315.582
$320,562
$340.551
CITY OF KALISPELL
170
EXPENDITURE SUMMARY
FUND: WATER 5210..WATER BILLING COSTS 447... FUNCTION ... 430560
ACTUAL ACTUAL BUDGET STAFFS
ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03
Personal Services $52,136 $64,105 $68,534 $72,039
Materials and Services $22,503 $23,154 $25,601 $24,557
Capital Outlay $0 $1,012 $2,500 $0
$74,639 $88,271 $96,635 $96,596
STATEMENT OF FUNCTION:
The water rates which went into effect September 1st 1996 segregate the billing
costs as a flat fee, $2.65 per bill. We bill approximately 6,000+ customers six times a year.
The billing fee generates approximately $100,000.
Line Item Detail:
354
Contract Services-$2,000. Includes $750 to Grizzley Security to pickup utility
bills at the grocery store locations and $375 (25%) of the cost to have
Grizzley Security take daily deposits to the bank (costs shared with Finance).
Maintenance contract for ADG software for the Utility Billing Program is $500 year.
Additional $375 for bank charges or customize software.
355
Billing costs -anticipate increased costs for postage.
Additionally we plan to go to laser printed water bills in place of the current
bills which are printed on aline printer. The cost will be about $1,000 more per 50,000 bills.
373
School & travel/ membership &dues
Funds for the utility clerk to attend training and partial funding for the
City Accountant for continuing education. 25% of City accountant funded by
water billing. City accountant membership in CPA society, license and GFOA.
PROGRAM OF SERVICES
•
•
CITY OF KALISPELL
171
•
•
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: WATER 5210..WATER BILLING COSTS 447...
FUNCTION ...
430560
ACTUAL
ACTUAL
BUDGET
STAFF'S
ACCOUNT
FY99/00
FY00/01
FY01/02
FY02/03
Personal Services:
110
Salaries & Wages
$41,241
$52,396
$55,459
$57,355
153
Health Insurance
$8,352
$8,584
$9,744
$11,352
155
Retirement - PERD
$2,543
$3,125
$3,331
$3,332
Total Personal Services
$52,136
$64,105
$68,534
$72,039
Materials and Services:
210
Office Supplies
$249
$24
$300
$300
320
Printing
$2,366
$2,309
$2,500
$0
335
Membership & Dues
$0
$226
$250
$500
354
Contract Services
$1,697
$1,481
$2,000
$2,000
355
Billing Costs & postage
$7,185
$7,245
$7,500
$12,500
373
School & Travel
$0
$378
$750
$1,000
522
Administrative transfer
$3,156
$3,466
$4,201
$3,461
528
Data Processing
$7,850
$8,025
$8,100
$4,796
Total Materials and Services
$22,503
$23,154
$25,601
$24,557
Capital Outlay:
940
PC for Water/Billing (1/2)
$0
$1,012
$2,500
$0
Total Billing Costs
$74,639
$88,271
$96,635
$96,596
CITY OF KALISPELL
172
PROGRAM OF SERVICES
PERSONNEL SCHEDULE
FUND: WATER 5210..WATER BILLING COSTS 447...
FUNCTION ... 430560
***FTE***
***BUDGET***
POSITION TITLE
FY00/01 FY01/02 FY02/03
FY00/01
FY01/02
FY02/03
Meter Reader
0.50 0.50 0.50
$14,787
$15,120
$15,501
Billing Clerk
1.00 1.00 1.00
$23,917
$24,499
$25,134
City Accountant
0.25 0.25 0.25
$7,105
$8,127
$8,371
Vacation fill-in
$1,642
$2,610
$3,000
subtotal salaries
1.75 1.75 1.75
$47,451
$50,356
$52,006
Payroll taxes:
Fica/Medt
$3,630
$3,852
$3,978
Unemployment tax
$166
$176
$182
Worker's comp.
$1,149
$1,075
$1,189
Water billing total for line item 110
$52,396
$55,459
$57,355
0
•
•
CITY OF KALISPELL
173
•
0
•
5310
SEWER/WWTP FUND
REVENUE/CASH FLOW PROJECTION
ACTUAL BUDGET ESTIMATED PROPOSED
FY00/01 FY01/02 FY01/02 FY02/03
CASH:OperatingSewer/WWTP
$803,992
$783,965
$783,965
$701,392
*** WWTP Capital Improvement
$1,652,528
$1,841,019
$1,841,019
$2,030,114
**WWTPEquipment Repl/Evergreet
$1,447,521
$1,849,862
$1,949,862
$2,084,389
* SANITARY sewer Replacement
$548,650
$518,884
$519,884
$606,969
Subtotal Cash
$4,452,691
$4,993,730
$4,993,730
$5,422,864
REVENUE and sources of cash:
Change in A/R, comp abs.
($30,984)
SEWER SERVICE -billed
$2,307,396
$2,420,000
$2,500,000
$2,500,000
*** Hookup-WWTP
$93,979
$90,000
$129,095
$95,000
* Hookup -Sewer
$55,137
$60,000
$92,290
$65,000
Interest -operations
$86,060
$42,000
$30,000
$20,000
** Interest-WWTP/Evergreen
$105,172
$108,000
$60,000
$40,000
*** Interest-WWTP capital imp
$94,512
$110,000
$60,000
$40,000
* Interest -Sanitary Replaceme
$38,023
$40,000
$17,736
$13,000
DNRC & CDBG Grants for WWTP
$30,000
Subtotal Revenue
$2,749.285
$2,870,000
$2,889,111
$2,803,000
Total Available
$7,201,976
$7,863,730
$7,882,841
$8.225,864
EXPENSES and uses of cash:
SANITARY operating/debt/capital
$579,706
$710,298
$679,000
$862,111
* Sewer Replacement funds
$122,926
$86,931
$21,931
$320,000
Billing Costs
$88,845
$92,573
$92,573
$92,151
WWTP operating/capital
$1,750,467
$2,068,375
$1.921,000
$1,928,189
*** WWTP Cap. Impr.
$0
$0
$0
$100,000
** WWTP Replace/Evergreen
$11,232
$128,200
$128,200
$186,000
Subtotal Expenses
$2,553,176
$3.086,377
$2,842,704
$3,488,451
Add unfunded depreciation to cash
$80,000
$80,000
$80,000
$80,000
Increase Debt service reserve
($43,471)
CASH CARRY OVER:
Sewer Fund - operating
$783.965
54 7
$701.392
S448.941
***WWTP Capital Improvement
$1.841,019
$2,041,019
$2,030,114
$2,065,114
** WWTP Equipment Repl/Evergreei
$1,849,862
$2,132,389
$2,084,389
$2,246,790
* Sewer Replacement
$518,884
$531.953
$606,969
$364,969
Total
$4,993,730
$5,160,080
$5,422,864
$5,125,814
Current Rate $3.28 per 1000 gallons, anticipate rate increase during the year.
$2.65 bi-monthly billing costs - flat fee generates approximately $100,000
UIIY Uk KALISPELL
174
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: SEWER SEWER OPERATING 5310... 454... SEWER FACILITIES FUNCTION ... 430630
ACTUAL ACTUAL BUDGET STAFF'S
ACCOUNT FY99/00 FY00/01 FY01/02 FY02103
Personal Services $166,197 $182,324 $230,658 $205,695
Materials and Services $87,119 $104,341 $144,508 $161,808
Capital/Construction $40,962 $108,287 $114,192 $295,500
Replacement $22,996 $122,926 $86,931 $320,000
Debt Service $96,580 $104,754 $140,940 $119,109
Depreciation (unfunded) $80,000 $80,000 $80,000 $80,000
$493,854 $702,632 $797,229 $1,182,111
STATEMENT -OF FUNCTION:
It is the responsibility of the Sewer Maintenance Division to operate and maintain
the sewer collection and transmission system. Maintenance procedures includejet
rodding, flushing, TV inspection, mechanical and chemical cleaning methods as required.
Line Item Detail: SEWER OPERATING
218 Equipment (Non Capital) - $3,500
$1,500 - Diamond Blade Tap Cutter
$1,000 - Manhole Locator
$1,000 - Fireproof Storage File
221 Safety Equipment & Supplies - $2,000
Increase of $1,200 to include cost of a Gas Monitor and fire cabinet to meet OSHA
requirements.
u
•
CITY OF KALISYELL
175
•
PROGRAM OF SERVICES
Line item detail: SEWER FUND, CONTINUED
354 Contract Services - $19,300
$6,500 - Temporary Help-Spring/Summer - Needed in order to maintain our maintenance schedule,
particularly the old clay pipe section of town where we have an excessive amount of tree roots.
$8,750 - Represents 25% cost of Photo Grammetry. The Photo Grammetry is needed to update
28 sections of aerial photos, many of them 10 years out of date, in our GPS mapping system.
Water, Spec Street and Storm will each fund 25%.
366 Building Maintenance - $9,000
$8,000 - Chain link enclosures for eight unfenced lift stations are needed to prevent tampering,
vandalism and trespass. These stations start and stop automatically and employ very high
voltages, they should be fenced for liability purposes as well.
Capital Outlay:
920 Building Addition - S72,000
A 40' x 60' addition to the Sewer Maint Bld. The Sewer Maintenance Division has the smallest
building in the complex and have outgrown their space. They have several pieces of equipment
that are presently being stored in the parking lot and are exhibiting signs of deterioration due to
weather. The sewer maintenance operation is year round, not seasonal in any way, and all of the
equipment is used continuously. It needs to be readily available and not subject to freezing the
sewage that remains in the mechanism even after draining. The addition would allow this
equipment to be moved inside and weather protected. Cost represents 80% - Storm will fund
20%.
933 Cost -of -Service Rate Study - Carryover $20,000, New Appropriation $10,000
This provides for completion of a comprehensive cost -of -service rate study of the sewer system in
conjunction with the water, wastewater and storm drainage systems. The study will also include a
review of system development charges with the overhaul of rates. This rate study is required in
order to identify how best to fund the identified improvements.
940 Machinery & Equipment - S193,500
$180,000 - We currently have a 1983 Vactor and a 1994 VacCon for sewer cleaning. The 1994
unit is becoming less reliable for continuous service. We will purchase a new sewer cleaning truck
and dispose of the 1983 Vactor. We plan to use the 1994 VacCon as the secondary unit. Cost
represent 80% - Storm will fund 20%.
S13,500 - Mini TV Camera for Sewer Inspections. At this time we are unable to inspect our 6" and
smaller mains or to accurately locate service w ves for customers. This frequently causes
unnecessary digging which has resulted in unnecessary damage to service lines. We have over
3 miles of 6" main.
112MAlitL1931M0
176
PROGRAM OF SERVICES
Line item detail: SEWER FUND, CONTINUED
REPLACEMENT FUNDS -
950 Construction in Progress - Carryover $65,000 and New Appropriation $40,000
$105,000 - Lift Station #4 replacement - Liberty Street - This replacement is recommended in the
Facility Plan and included in the Capital Improvement Plan. The new appropriation is for a
back-up generator not previously budgeted.
952 Manhole Rehabilitation - S15,000
This involves installation of a high strength lining in deteriorating manholes in lieu of complete
replacement. This will arrest deterioration of the structure and avoid the cost of a total replacement.
Ten manholes are budgeted for FY03.
953 Lift Station #3 (Grandview & 93) Replacement - S200,000
Lift Station #3 is the oldest in the system (1968). The wet well is in questionable condition
and the demands on this station are increasing. In the event of failure this station is
the most difficult to deal with.
See Capital Project Fund #4293
Capital Improvements -US 93 South Sewer improvements - S1,289,900 (replacement $125,000)
In conjunction with MDT improvement of US Highway 93 from Ashley Creek to
Kalispell, the City intends to install sewer improvements within the highway right of
way. These improvements include sewage collection gravity mains, pressure force
mains, pumping facilities and appurtenant structures to extend utilities from their
present terminus south to approximately the intersection of US Highway 93 and
Cemetery Road. The estimated construction cost of these facilities is S1,414,900.
The current MDT project schedule anticipates this work in 2002. We do not believe this is realistic
because of continuing ROW and design problems that are not yet resolved. However, we must
continue to carry this item to ensure funding availability whenever the project finally proceeds.
11
0
•
CITY OF KALISPELL
177
•
LJ
•
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND:
SEWER SEWER OPERATING 5310...454...
SEWER FACILITIES FUNCTION ... 430630
ACTUAL
ACTUAL BUDGET
STAFF'S
ACCOUNT
FY99/00
FY00/01
FY01/02
FY02/03
Personal Services:
110
Salaries & Wages
$132,210
$148,245
$186,440
$164,363
121
Overtime
$3,712
$2,103
$5,000
$5,000
153
Health Insurance
$21,912
$22,498
$27,901
$25,433
155
Retirement - PERD
$8,363
$9,478
$11,317
$9,939
112
Employee Severance/retirement
$960
Total Personal Services
$166,197
$182,324
$230,658
$205,695
Materials and Services:
210
Office Supplies
$55
$181
$200
$200
213
Small Office Equipment
$68
$402
$2,000
$1,000
214
GIS Supplies
$0
$1,143
$2,000
$1,000
215
Computer Supplies
$340
$778
$1,500
$800
216
Computer Equipment
$645
$735
$1,200
$1,500
218
Equipment (Non Capital)
$0
$2,467
$1,000
$3,500
221
Safety Equip & Supplies
$642
$612
$800
$2,000
224
Janitorial Supplies
$269
$298
$300
$350
229
Other Supplies
$1,073
$478
$800
$800
231
Gas & Oil
$2,154
$2,234
$3,000
$2,500
241
Consumable Tools
$651
$1,044
$1,200
$1,200
312
Postage & Shipping
$481
$15
$350
$350
320
Printing
$154
$263
$200
$200
336
Licenses & Fees
$0
$70
$350
$350
341
Electricity
$7,893
$10,834
$14,250
$15,250
342
Water
$161
$155
$150
$150
344
Natural Gas
$2,914
$4,147
$4,400
$4,000
345
Telephone & Comm.
$9,821
$10,845
$11,350
$11,350
353
Auditing
$1,500
$1,000
$1,500
$1,500
354
Contract Services
$2,660
$2,792
$7,000
$19,300
362
Equipment Maintenance
$3,869
$1,623
$3,500
$3,500
366
Building Maintenance
$90
$157
$5,500
$9,000
369
Radio Maintenance
$142
$2,120
$850
$500
373
School & Travel
$1,001
$1,926
$2,000
$2,000
388
Medical Services
$209
$182
$350
$300
CITY OF KALISPELL
178
EXPENDITURE DETAIL
FUND:
SEWER SEWER OPERATING 5310... 454...
SEWER FACILITIES FUNCTION ... 430630
ACTUAL
ACTUAL BUDGET
STAFFS
ACCOUNT
FY99l00
FY00l01
FY01/02
FY02/03
395
Equipment Rental
$0
$250
$250
410
Construction Materials
$1,328
$2,941
$1Q000
$1Q000
425
Materials - Pumps
$2,828
$2,182
$3,500
$3,500
510
Property &Liability Ins.
$7,271
$8,391
$9,500
$10,450
512
Uninsured loss -deductible
$1,572
$7,500
$7,500
521
Central Garage Transfer
$2,750
$4,500
$4,500
$4,000
522
Administrative Transfer
$30,153
$34,553
$38,005
$38,005
528
Data Processing Transfer
$4,425
$5,273
$5,503
$5,503
Subtotal
$87,119
$104,341
$144,508
$161,808
Capital Outlay:
920
Buildings-Add't to maim bld
$0
$0
$0
$72,000
933
Facility Plan Consultants
$6,479
$64,963
$40,992
$30,000
940
Machinery &Equipment
$34,483
$43,324
$13,200
$193,500
944
Vehicles
$0
$0
$15,000
$0
948
Meter replacement carry over
$0
$0
$45,000
$0
Subtotal
$40,962
$108,287
$114,192
$295,500
430635
Sewer Replacement Funds:
931
Sanitary Sewer Carryover
$21,397
$122,926
$21,931
$0
950
Liberty Station -New &Cam
$1,599
$0
$65,000
$105,000
952
Manhole Rehabilitation
$0
$0
$0
$15,000
953
Replace Lift Station #3 Gran(
$0
$0
$0
$200,000
$22,996
$122,926
$86,931
$320,000
4902oo
Debt Service
610
Principle-2002 sewer bonds
$60,000
$65,000
$105,000
$100,700
620
Interest/fiscal agent fees
$36,580
$33,760
$3Q190
$13,015
490545
610
Principle -Loader
$0
$4,256
$4,373
$4,621
620
Interest
$0
$1,738
$1,377
$773
454-510400
$96,580
$104,754
$140,940
$119,109
831
Depreciation (unfunded)
$80,000
$80,000
$80,000
$80,000
Total Sanitary Sewer
49$ 3.854
$702.632
$797.229
$1.182.111
PROGRAM OF SERVICES
•
•
CITY OF KALISPELL
179
•
•
PROGRAM OF SERVICES
PERSONNEL
SCHEDULE
FUND: SEWER SEWER OPERATING 5310...454...
SEWER FACILITIES FUNCTION ... 430630
***FTE***
***BUDGET***
POSITION TITLE
FY00/01
FY01/02
FY02/03
FY00/01
FY01/02
FY02/03
Public Works Director
0.25
0.15
0.15
$13,959
$8,702
$8,963
Assistant City Engineer
0.20
0.20
0.20
$8,168
$8,470
$10,300
Design Tech/Proj Mgr
0.15
$6,651
Working Foreman
1.00
1.00
1.00
$31,250
$32,199
$32,385
Interim Working Foreman*
1.00
$31,574
$0
Maintenance & Repair
2.00
2.00
2.00
$58,332
$59,600
$65,171
Engineering Technician
0.40
0.40
0.40
$10,675
$10,949
$11,250
Construction Inspector
0.25
0.25
0.00
$6,880
$7,296
$0
Civil Engineer
0.00
0.00
020
$0
$0
$7,401
Clerk 11
0.15
$3,508
vehicle allowance
$540
$540
merit & comptime buyout
$3,252
$6,455
$0
Subtotal Salaries
4.10
5.00
4.25
$132,516
$165,785
$146,169
Payroll taxes:
Fica/medt
$10,137
$12,683
$11,182
Worker's comp.
$8,004
$7,392
$6,500
Unemployment
$464
$580
$512
Total for line item 110
$151,121
$186,440
$164,363
CITY OF KALISPELL
180
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: SEWER 5310... WASTE WATER TREATMENT DEPT. 455... 430640
ACTUAL ACTUAL BUDGET STAFF'S
ACCOUNT FY99/00 FY00/01 FY01102 FY02/03
Personal Services $262,241 $279,811 $299,309 $320,408
Materials and Services $539,289 $599,248 $793,352 $720,032
Capital Outlay $0 $19,018 $116,000 $145,000
Debt Service $552,283 $549,663 $551,313 $534,348
WWTP Replacement/equip. $136,005 $11,232 $128,200 $186,000
Replacement Reserve $302,727 $302,727 $308,401 $308,401
$1,792,545 $1,761,699 $2,196,575 $2,214,189
STATEMENT OF FUNCTION:
The Wastewater Treatment Plant Facility is responsible for treating domestic wastewater
to meet the discharge permit issued by the Montana Department of Environmental Quality.
The treated wastewater is discharged to Ashley Creek in accordance with specific limitations,
requirements, and conditions.
Facility Maintenance: 7 buildings, 53 pumps, 14 gear reducers, 24 mixers, 6 large & 7 small
submersible pumps, 1 scum buster pump, 200 valves of all sizes, 5 air compressors,
1 electric generator, 2 gas boilers, 3 make-up air units, 8 ventilation fans, 16 electric heaters,
1 air conditioner, 3 gas heaters, 16 sand filters, 3 200hp air blowers, 9 auto electric valves,
15 flow meters, 4 gas detectors, 2 programmable logic controllers, 2 ultraviolet light disinfection
units, 4 clarifiers, 11 bio-cells, 1 equalization tank, 3 digesters, 2 fermenter tanks, 2 dissolved
air floatation tanks, 2 belt filter presses, 1 5000 gal. Alum tank, 2 pickups and 2 sludge trucks.
OBJECTIVES: WWTP
1. Monitor and adjust the wastewater treatment process to meet the discharge permit;
monitor Ashley Creek above and below the plant discharge outlet to insure that this
discharge meets certain permit limitations.
•
CJ
•
CITY OF KALISPELL
181
E
0
•
PROGRAM OF SERVICES
OBJECTIVES, Con't.: WWTP
2. Perform a minimum of 6,200 laboratory analyses per year to monitor and control the
biological nutrient removal process, and perform analyses of specific parameters to
meet the discharge permit requirements.
3. Continue efforts to reduce the inflow into the Plant which occurs during rainfall events.
4. Continue work on the Pretreatment Program to control wastewater quality; monitor
the sludge for heavy metals and nutrients to ensure that it is acceptable for disposal.
5. Perform work orders (approximately 1500 per year) to keep equipment and processes
functioning properly; perform equipment repairs and respond to alarms quickly so
that the treatment process is interrupted as infrequently as possible.
6. Continue public relations (tours and articles) to educate the public on this unique
process and the excellent quality of the treated wastewater.
Line Item Detail - Wastewater Treatment Plant
225 Alum - $5,000
Additional alum for digester cleaning & 5 year coating inspection
336 Licenses & Fees - $6,500
$6,125 - Discharge Permit (State Discharge Fee Increase)
$ 300 - Operator Certification
$ 75 - Boiler Licenses
341 Electricity - $240,000
Electricity rate and Treatment Plant flow increase.
344 Natural Gas - $40,000
Additional for digester cleaning and increased plant flow.
349 Lab Services - $5,000
More frequent toxicity testing required in Permit
354 Contract Services - $110,000
This line item is sludge disposal fees to Glacier Gold.
355 Contract Services - $10,000
This line item includes rag/grit disposal and other contract services.
360 Maintenance, Digester & Fermenter Cleaning and Inspection - $30,000
The digesters need to be cleaned; the 5 year coating inspection of the digesters and fermenter is due.
362 Equipment Maintenance - $75,000
Estimated cost for equipment maintenance and repair.
CITY OF KALISPELL
182
PROGRAM OF SERVICES
Line Item Detail - Wastewater Treatment Plant, continued
366 Building Maintenance - $38,000
Increase of $35,000 needed to paint building exteriors and repair the insulation on the digester.
373 School & Travel - $6000
Need to attend in-depth wastewater technical schools; not available in Montana
Capital Outlay:
933 Facility Plan Consultants - Carryover $10,000 - New Appropriation - $5,000
The carryover provides for completion of a cost -of service rate study with a new appropriation of
$5,000 to fund analysis and revision of system development charges (connection charges) to fund
expansion caused by growth.
933 Plant Expansion Preliminary Engineering Report - Carryover $100,000 -
New Appropriation $30,000 $100,000 paid from WWTP capital reserve account.
We will carryover $100,000, comprised of an amended FY 2002 budget of $100,000 in reallocated
FY 2002 expenditures, new funding will consist of $10,000 in DNRC resource planning grant
funding and $20,000 in CDBG block grant planning funds.
Replacement Funds:
940 Machinery & Equipment Replacement Fund - $186,000
$ 5,000 - Replacement of primary clarifier weirs
$ 10,000 - Replacement of primary clarifier scum troughs
$ 10,000 - Replace outdated lift station PLC units
$ 8,500 - Replace DAF air bubble diffuser pumping system
$ 16,000 - Replace anaerobic recycle pump
$ 16,500 - Replace submersible fermenter mixer
$120,000 - Replace 1992 Kenworth sludge truck
0
is
•
CITY OF KALISPELL
183
0
0
•
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: SEWER 5310... WASTEWATER TREATMENT DEPT. 455... 430640
ACTUAL
ACTUAL
BUDGET
STAFF'S
ACCOUNT
FY99/00
FY00/01
FY01/02
FY02103
Personal Services:
110
Salaries & Wages
$206,973
$224,553
$239,150
$253,751
112
Severance -Retirement
$960
121
Overtime
$13,243
$11,332
$13,000
$13,000
153
Health Insurance
$28,252
$29,761
$32,268
$37,267
155
Retirement -PERD
$13,773
$14,165
$14,891
$15,430
Total Personal Services
$262,241
$279,811
$299,309
$320,408
Materials and Services:
210
Office Supplies
$496
$539
$500
$500
213
Small Office Equip
$0
$1,475
$250
$250
215
Computer Supplies
$733
$1,199
$700
$250
216
Computer Equipment
$380
$1,516
$0
$0
221
Safety Equipment & Supply
$1,073
$2,156
$1,200
$1,000
222
Lab Supplies
$3,703
$3,437
$3,000
$3,000
224
Janitorial Supplies
$58
$529
$300
$300
225
Alum
$2.044
$2,493
$2,500
$5,000
226
Chemicals
$10,888
$11,244
$10,000
$11,000
229
Other Supplies
$3,048
$4,347
$3,500
$3,500
231
Gas & Oil
$5,988
$6,608
$8,000
$7,000
241
Consumable tools
$1,519
$3,039
$2,500
$2,500
312
Postage & Shipping
$513
$470
$700
$700
335
Membership and Dues
$600
$469
$600
$600
336
Licenses and Fees
$3,605
$3,856
$5,875
$6,500
341
Electricity
$147,702
$1467574
$210,000
$240,000
342
Water
$2,476
$2,120
$3,000
$3,000
344
Natural Gas
$30,655
$36,858
$37,500
$40,000
345
Telephone & Alarms
$3,033
$3,239
$3,500
$3,500
349
Lab Services
$3,849
$3,148
$3,500
$5,000
353
Auditing
$1,800
$1,800
$1,800
$1,800
354
Contract Services
$94,295
$102,966
$100,000
$110,000
355
Other Contract Services
$0
$0
$10,000
$10,000
356
Consultant - Electrical engineer
$1,047
$0
$2,000
$3,000
356
Consultant - Gravity Thickener Coat
$0
$22,775
$15,000
$0
360
Maintenance Service -misc.
$4,662
$5,326
$5,000
$5,000
360
Maintenance -Digester clean/inspect
$30,000
CITY OF KALISPELL
184
PROGRAM OF SERVICES
EXPENDITURE DETAIL -continued
FUND: SEWER 5310... WASTEWATER TREATMENT DEPT. 455... 430640
ACTUAL
ACTUAL
BUDGET
STAFF'S
ACCOUNT
FY99/00
FY00/01
FY01/02
FY02103
Materials and Services-con't.
362
Equipment Maintenance
$80,372
$106,140
$70,000
$75,000
362
Equip. Maint. - Sec. Clarifier Cting
$0
$0
$175,000
$0
366
Building Maintenance
$6,628
$3,500
$3,000
$38,000
369
Radio Maintenance
$319
$1,124
$100
$100
373
School & Travel
$3,898
$5,937
$6,000
$6,000
380
Training Materials
$94
$381
$300
$300
388
Medical Services
$367
$197
$250
$250
395
Equipment Rental
$45
$100
$150
510
Property & Liability Insurance
$27,524
$24,102
$28,500
$30,858
521
Central Garage Transfer
$4,000
$4,000
$4,500
$4,500
522
Administrative Transfer
$87,450
$80,411
$69,174
$67,623
528
Data Processing Transfer
$4,425
$5,273
$5,503
$3,851
Total Materials & Services
$539,289
$599,248
$793,352
$720,032
Capital Outlay%
933
Facility Plan Consultants, carryover
$0
$19,018
$16,000
$15,000
933
Plant expansion -engineering report
$100,000
$130,000
Total Capital Outlay
$0
$19,018
$116,000
$145,000
490210
Debt Service/Revenue Bonds
610
Principal
$120,000
$125,000
$135,000
$189,300
620
Interest/Fiscal Agent Fees
$146,883
$139,083
$131,333
$59,428
490215
Debt Service/SRF Loan
610
Principal
$169,000
$176,000
$182,000
$190,000
620
Interest
$116,400
$109,580
$102,980
$95,620
$552,283
$549,663
$551,313
$534,348
455
430645
WWTP Replacement
940
Machinery & Equipment
$0
$11,232
$128,200
$186,000
940
Machinery & Equipment (carryover)
$33,282
$0
$0
$0
944
Vehicles
$102,723
$0
$0
$0
Total Replacement
$136,005
$11,232
$128,200
$186,000
455
510400
831
Depreciation/Replacement Reserve
$302,727
$302,727
$308,401
$308,401
Total WWTP
$1,792,545
$1,761,699
$2,196,575
$2,214,189
CITY OF KALISPELL
185
•
0
•
r
LJ
•
11
PROGRAM OF SERVICES
PERSONNEL SCHEDULE
FUND: SEWER 5310... WASTEWATER TREATMENT DEPT. 455...
430640
***FFE*** ***BUDGET***
POSITION TITLE
FY00/01 FY01/02 FY02iO3 FY00r01
FY01/02
FY02103
Director/City Engineer
0.10 0.10 0.10 $5,584
$5,801
$5,975
WWTP Manager
1.00 1.00 1.00 $38,344
$39,801
$40,955
Assistant City Engineer
0.20 0.20 0.20 $8,168
$8,470
$10,300
Administrative Coordinator
0.25 0.25 0.20 $7,087
$7,349
$6,056
Civil Engineer
0.20
$7,401
Working Foreman/differential
0.00 0.00 0.00 $1,070
$1,070
$1,070
Operator/Maintenance
4.00 4.00 4.00 $111,717
$114,544
$117,741
Lab Tech
1.00 1.00 1.00 $28,267
$28,975
$29,775
Clerk H
0.10 0.10 0.10 $2,217
$2,276
$2,339
vehicle allowance
$360
$360
Pager pay-$95 per week
$4,940
$4,940
$4,940
merit & comptime buyout
$7,860
$751
$0
subtotal salaries
6.65 6.65 6.80 $215,254
$214,337
$226,912
Payroll taxes:
Fica/Medt
$16,467
$16,397
$17,359
Unemployment tax
$718
$750
$794
Worker's comp.
$11,938
$7,666
$8,686
WWTP total for line item 110
$244,377
$239,150
$253,751
** wages for FY's 01 and 02 will be for 2080 hours, FY 03 is based on 2088 hours.
CITY OF KALISPELL
186
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: SEWER 5310... SEWER BILLING COSTS DEPT. 454... FUNCTION ... 430620
ACTUAL ACTUAL BUDGET STAFF'S
ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03
Personal Services $68,415 $63,258 $64,819 $68,040
Materials and Services $22,550 $23,564 $25,254 $24,111
Capital Outlay $0 $2,023 $2,500 $0
$90,965 $88,845 $92,573 $92,151
STATEMENT OF FUNCTION:
The billing costs are for one billing clerk, 50% of the meter reader, 25% of the City Accountant
and 15% of and the public works clerk.
Also included are administrative costs of billing and data processing based on our formula.
Billing costs include postage and printing of the forms and other costs attributable to collection.
Note: we bill 6,000+ customers six times a year for $2.65 per billing which equals
approximately $100,000 in revenue for billing costs.
Line Item Detail:
354 Contract Services-$2,000. Includes $750 to Grizzley Security to pick up utility
bills at the grocery store locations and $375 (25%) of the cost to have
Grizzley Security take daily deposits to the bank (costs shared with Finance).
Maintenance contract for ADG software for the Utility Billing Program is $500 year.
Additional $375 for bank charges or customize software.
355 Billing Costs-$12,500
Combined printing with billing costs. Going to laser printed bills will cost a little
more than our old bills but will be much more user friendly. Additionally, postage rates
are rising 10% this June.
373 School & travel - $750 ; Dues $250
Funds for the utility clerk to attend training and partial funding for the
City Accountant for continuing education. 25% of City accountant funded by
water billing. City accountant memebership in CPA society, license and GFOA.
n
0
CITY OF KALISPELL
187
•
Lj
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: SEWER 5310...
SEWER BILLING COSTS DEPT. 454...
FUNCTION ...
430620
ACTUAL
ACTUAL
BUDGET
STAFF'S
ACCOUNT
FY99/00
FY00/01
FY01/02
FY02/03
Personal Services:
110
Salaries & Wages
$56,536
$50,772
$54,207
$56,102
153
Health Insurance
$8,726
$9,279
$7,280
$8,480
155
Retirement - PERD
$3,153
$3,207
$3,332
$3,458
Total Personal Services
$68,415
$63,258
$64,819
$68,040
Materials and Services:
210
Office Supplies
$0
$9
$0
$0
320
Printing (utility bills)
$2,366
$2,309
$2,500
$0
335
Membership & Dues
$0
$0
$250
$500
354
Contract services
$1,995
$1,413
$2,000
$2,000
355
Billing Costs/postage
$6,648
$7,809
$7,500
$12,500
373
School & Travel
$0
$750
$1,000
522
Administrative transfer
$3,691
$3,999
$4,154
$3,315
528
Data Processing
$7,850
$8,025
$8,100
$4,796
Total Materials and Services
$22,550
$23,564
$25,254
$24,111
Capital Outlay
940
PC for Utility Billing
$0
$2,023
$2.500
$0
Total Billing Costs
$90,965
$88,845
$92,573
$92,151
CITY OF KALISPELL
188
PERSONNEL SCHEDULE
FUND: SEWER 5310...
SEWER BILLING COSTS DEPT. 454...
FUNCTION ... 430620
**•F'1'E**+
*""BUDGET*'*
POSITION TITLE
FY00ro1 FYovaz FYozraa
FY00ro1
FYotroz
FYozroa
Meter Reader
0.50 0.50 0.50
$14,787
$15,120
$15,501
Billing Clerk
1.00 1.00 1.00
$21,757
$22,339
$22,968
City Accountant
0.25 0.25 0.25
$7,105
$8,127
$8,371
Clerk II (DPW)
0.15 0.15 0.15
$4,252
$3,413
$3,508
Vacation fill in
$740
$225
$500
subtotal salaries
1.90 1.90 1.90
$48,641
$49,224
$50,848
Payroll taxes:
Fica/Medt
$3,721
$3,766
$3,890
Unemployment tax
$170
$172
$178
Worker's comp.
$1,655
$1,045
$1,186
Sewer billing total for line item 110
$54,187
$54,207
$56,102
PROGRAM OF SERVICES
CITY OF KALISPELL
189
n
L_J
r7
LJ
•
PROGRAM OF SERVICES
SEWER FUND - DEBT FY 2003
SANITARY 2002 Sewer Bond
Principal
$100,700
Interest
$13,015
Subtotal Sewer
$113,715
WWTP 2002 Sewer Bond
Principal
$189,300
Interest
$58,928
Fiscal Agent Fees
$500
$248,728
WWTP SRF Loan-20 year
Principal
$190,000
Interest
$95,120
Fiscal Agent Fees
$500
$285,620
Subtotal WWTP
$534,348
Total Debt Service
$648,063
r4i V 11`ZII—M.M 11 U /I!
190
PROGRAM OF SERVICES
5349
STORM SEWER FUND
REVENUE PROJECTION
ACTUAL BUDGET ESTIMATED PROPOSED
FY00/01 FY01/02 FY01/02 FY02/03
CASH: Operating STORM $281,322 $368,219 $371,969 $454,572
Designated Cash Hwy 93 So. $395,000 $395,000 $395,000 $395,000
lid►%FI�UIe
Storm Assessments -billed
$263,809
$266,128
$268,235
$268,235
Penalty & interest
$1,393
$2,000
$2,000
$2,000
Interest
$3,053
$1,500
$1,500
$1,000
Decrease(increase) in A/R
$3,265
$0
$0
$0
Increase in Comp. Abs.
$442
Subtotal cash available
$948,284
$1,032,847
$1,038,704
$1,120,807
EXPENDITURE PROJECTION
EXPENSES
Operations/Capital
$200,259
$327,259
$215,000
$402,599
Hwy 93 SO. Project
$0
$395,000
$0
$395,000
Debt Service
$12,674
$5,750
$5,750
$5,394
Subtotal Expenses
$212,933
$728,009
$220,750
$802,993
* Add Depreciation to cash
$31,618
$31,618
$31,618
$0
Operating Cash- Carryover
$371,969
$336,457
$454,572
$317,814
Designated Hwy. 93 So.
$395,000
$0
$395,000
$0
Designated for replacement **
$35,000
* * Amount of depreciation added to "designated cash for replacement" for FY2003.
Storm drain assessments are not expected to change to any significant degree. However, there is
consideration for setting a ceiling on assessments for property in category I, vacant land, and
category 2 , residential property, which would lower the assessments for large parcels. This change
would be proposed to be revenue neutral and would require adjustment of the individual rates to
accomplish.
41
U
r�
LJ
KALISPELL
191
•
0
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453... FUNCTION ... 430246
ACTUAL ACTUAL BUDGET STAFF'S
ACCOUNT FY99/00 FY00/01 FY01/02 FY02103
Personal Services $73,668 $75,150 $78,365 $86,950
Materials and Services $24,812 $28,528 $43,084 $52,649
Capital Improvements $54,738 $64,963 $569,192 $623,000
Debt Service $38,325 $42,674 $5,750 $5,394
Depreciation $31,618 $31,618 $31,618 $35,000
$223,161 $242,933 $728,009 $802,993
STATEMENT OF FUNCTION:
The Storm Sewer Maintenance Division is responsible for the maintenance and
operation of the Storm water collection, transmission, detention and disposal facilities
of the City of Kalispell. The purpose of this system is to collect and properly dispose
of storm water from snow melt, rainfall and other sources without going through the
wastewater treatment plant.
The division maintains over nine miles of storm water facilities including catch basins,
inlet, culverts, storm drains, detention basins and outfalls.
Line Item Detail: STORM SEWER FUND
610 Debt Service Principal: $4,621
620 Debt Service Interest: S 773
3rd year of 7 year contract on Loader purchased in FY2000.
CITY OF KALISPELL
192
PROGRAM OF SERVICES
Line Item Detail: STORM SEWER FUND
354 Contract Services - $13,750
Increase of $8,750 represents 25% cost of Photo Grammetry. The photo Grammetry is
needed to update 28 sections of aerial photos, many of them 10 years out of date, in our GPS
mapping system. Water, Spec Street, and Sewer will each fund 25%.
371 Curb & Gutter - $5,500
Increase of $3,500 to finish the curb and gutter replacement on Claremont Street.
Capital Outlay:
920 Building Addition - $18,000
A 40' x 60' addition to the Sewer Maint Bld. The Sewer Maintenance Division has the smallest
building in the complex and have outgrown their space. They have several pieces of equipment
that are presently being stored in the parking lot and are exhibiting signs of deterioration due to
weather. The sewer maintenance operation is year round, not seasonal in any way, and all
of the equipment is used continuously. It needs to be readily available and not subject to
freezing the sewage that remains in the mechanism even after draining. The addition would
allow this equipment to be moved inside and weather protected.
Costs represent 20% - Sewer will fund 80%.
933 Facility Plan Consultants - Carryover $10,000
Carryover to complete the rate study begun last year.
Capital Improvements - Carryover 15,000
Ashley Creek Storm water outfall - 50/50 cost share with State to mitigate impact
of oily shop run-off to small wetland area south of City Shop. This project is carried each
year to ensure funding when US 93 project is finally begun.
935 Mosquito Drain Lift Station Replacement - $40,000
It was hoped that this L.S. replacement could be avoided by connecting into new US 93
facilities. However, final design was not able to overcome grade differences between the
systems. The old L.S. will be abandoned and a new L.S. built to lift flows from east of US 93
into the new system on 18th Street.
940 Machinery & Equipment - $45,000
We currently have a 1983 Vactor and a 1994 VacCon for sewer cleaning. The 1994
unit is becoming less reliable for continuous service. We will purchase a new sewer
cleaning truck and dispose of the 1983 Vactor. We plan to use the 1994 VacCon as the
secondary unit. Cost represent 20% - Sewer will fund 80%.
con't.
0
•
E
rim rILIA
193
0
•
PROGRAM OF SERVICES
Line Item Detail: STORM SEWER FUND
Capital Outlay - con't.
950 Construction in Progress - Carryover $65,000
Lower Spring Creek Design - Improvements are necessary to correct and reduce
flood elevations at Zauners/Hampton Inn area. This item is carried over each year to assure
FEMA that the City has a plan to address drainage issues in this area. Design is anticipated to
be done when funding for construction is identified.
950 Construction in Progress - $35,000 Carryover
Center Street Project -Raise Storm Drain Inlets - 1st Ave. E. to 5th Ave. W. This project is
anticipated to be completed in conjunction with the Streetscape project.
951 Capital Improvements - US 93 South Storm Improvements - Carryover - $395,000
In conjunction with MDT improvements to US Hwy 93 So. from Ashley Creek to Kalispell,
the City intends to oversize the highway storm drainage system to accommodate adjacent
commercial developments. The estimated construction cost of these facilities is $395,000.
The current MDT project schedule anticipates this work in 2002. We do not believe this is
realistic because of continuing ROW and design problems that are not yet resolved. However,
we must continue to carry this item to ensure funding availability whenever the project
finally proceeds. ($37,000 is considered replacement)
CITY UY KALISYELL
194
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND:
STORM SEWER 5349...STORM SEWER OPERATIONS...
453... FUNCTION ... 430246
Amended
ACTUAL
ACTUAL
BUDGET
STAFF'S
ACCOUNT
FY99/00
FY00/01
FY01/02
FY02/03
Personal Services:
110
Salaries & Wages
$59,659
$60,817
$61,807
$68,951
121
Overtime
$651
$820
$1,500
$1,500
153
Health Insurance
$9,744
$9,744
$11,258
$12,325
155
Retirement
$3,614
$3,769
$3,800
$4,174
Subtotal Personal Services
$73,668
$75,150
$78,365
$86,950
Materials and Services:
214
GIS Supplies
$0
$576
$1,000
$500
215
Computer Supplies
$0
$270
$500
$500
216
Computer Equipment
$201
$475
$500
$500
221
Safety Equip. & Supplies
$225
$200
$200
231
Gas & Oil
$2,209
$1,974
$2,500
$2,500
241
Consumable Tools
$306
$172
$200
$200
320
Printing -blueprints, etc.
$191
$129
$200
$200
353
Auditing
$500
$500
$500
$500
354
Contract Services
$664
$794
$5,000
$13,750
355
Billing Costs -County
$1,000
$1,000
$1,600
$1,600
360
Repair & Maint. Services
$0
$108
$1,000
$1,000
371
Curb & Gutter
$0
$1,042
$2,000
$5,500
373
School & Travel
$0
$0
$500
$500
410
Construction Materials
$353
$825
$10,000
$10,000
510
Property & Liability Ins.
$3,345
$1,835
$4,500
$1,969
522
Administrative Transfer
$11,063
$14,120
$8,154
$8,500
528
Data Processing Transfer
$3,055
$3,108
$3,130
$3,130
532
Lease Payments
$1,700
$1,600
$1,600
$1,600
Subtotal materials & services
$24,812
$28,528
$43,084
$52,649
con't.
is
CITY OF KALISPELL
195
E
0
PROGRAM OF SERVICES
EXPENDITURE DETAIL, Continued
FUND:
STORM SEWER 5349... STORM SEWER OPERATIONS...
453...FUNCTION... 430246
ACTUAL
ACTUAL
BUDGET
STAFF'S
ACCOUNT
FY99/00
FY00101
FY01/02
FY02/03
430246
910
Building Addition
$18,000
933
Facility Plan (carryover)
$6,479
$64,963
$30,992
$10,000
934
Ashley Cr. Outfall (carryover)
$13,776
$0
$15,000
$15,000
935
Mosquito Drain Lift Station
$40,000
940
Machinery & Equipment
$34,483
$0
$13,200
$45,000
944
Vehicles
$0
$0
$15,000
$0
950
Spring Creek Engineering (carq
$0
$0
$65,000
$65,000
950
Construction -1st Ave. E to 5th
$0
$0
$35,000
$35,000
951
Construction Hwy 93 So.
$0
$0
$395,000
$395,000
Subtotal Capital Outlay
$54,738
$64,963
$569,192
$623,000
49022o
Debt Service -Bonds
610
Principal
$35,000
$35,000
$0
$0
620
Interest
$3,325
$1,680
$0
$0
453
490225
Debt Service -Loans
610
Principal
$0
$4,256
$4,373
$4,621
620
Interest
$0
$1,738
$1,377
$773
$38,325
$42,674
$5,750
$5,394
510400
831
Depreciation -unfunded
$31,618
$31,618
$31,618
$35,000
TOTAL Storm Sewer
$223,161
$242,933
$728,009
$802,993
CITY OF KALISPELL
196
PROGRAM OF SERVICES
PERSONNEL SCHEDULE
FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453...FUNCTION
...
430246
***FTE*** ***BUDGET***
POSITION TITLE
FY00/01 FY01/02 FY02/03 FY00101
FY01/02
FY02/03
Engineer/Tech
0.20 0.20 0.20 $5,462
$5,475
$5,625
Maintenance & repair person
1.00 1.00 1.00 $30,502
$31,778
$32,586
Administrative Coordinator
0.25 0.25 0.20 $7,087
$7,349
$6,056
Surveyor
0.30 0.30 0.30 $9,152
$9,445
$9,719
Civil Engineer
0.20
$7,401
merit & comptime buyout
$50
$1,000
$0
1.75 1.75 1.90 $52,253
$55,047
$61,387
Payroll taxes:
Fica/Medt
$3,997
$4,211
$4,696
Unemployment tax
$183
$193
$215
Workers Comp
$2,737
$2,356
$2,653
TOTAL 110
$59,170
$61,807
$68,951
0
10
0
CITY OF KALISPELL
197
11
•
r1
U
PROGRAM OF SERVICES
5510
SOLID WASTE FUND
REVENUE PROJECTION
ACTUAL BUDGET ESTIMATED PROPOSED
FY00/01 FY01/02 FY01/02 FY02103
CASH: operating
$248,530
$170,818
$159,909
$231,240
*Replacement Account
$234,054
$85,760
$85,760
$76,760
Bond Reserve - sinking funds
$0
$16,000
$26,909
$26,909
Change in A/R, Comp. Abs.
$3,633
$0
$0
$0
Inception of lease -truck
$159,265
$0
$0
$0
Assessments
$488,733
$490,730
$503,000
$503,000
Rate increase to replacement acct.
$54,500
Penalty & Interest
$3,608
$3,000
$3,000
$3,000
Sale of equipment
$0
$16,000
$16,000
$11,405
Interest Earnings
$16,340
$18,000
$4,000
$3,000
Total Available
$1,154,163
$800,308
$798,578
$909,814
Operations
$417,852
$450,745
$425,000
$435,167
Capital Outlay -financed
$159,265
$0
$0
$0
Capital Outlay -operations
$3,750
$10,000
$7,850
$72,000
CapitalOutlay-replacement
$148,294
$0
$0
$110,000
Debt Service
$152,424
$32,728
$32,728
$30,303
*Depreciation/ReplacementFund
$100,000
$100,000
$100,000
$100,000
Total Expense
$981,585
$593,473
$565,578
$747,470
add unfunded depreciation to operating
transfer funds to debt reserve
$100,000 $75,000 $75,000 $100,000
($16,000)
Cash Carry Over:
Operating $170,818 $205,075 $231,240 $204,679
*Replacement Account $85,760 $76,760 $76,760 $57,665
Total $256,578 $281,835 $308,000 $262,344
198
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: SOLID WASTE OPERATING 5510... GARBAGE 460...
FUNCTION ... 430840..430845
ACTUAL ACTUAL
BUDGET
STAFFS
ACCOUNT FY99100 FY00/01
FY01/02
FY02/03
Personal Services $261,758 $296,873
$303,734
$314,152
Materials and Services $108,944 $120,979
$147,011
$121,015
Capital Outlay $193,582 $163,015
$10,000
$72,000
Capital Outlay- Replacement $0 $148,294
$0
$110,000
Debt Service/Board of Inv. $346 $152,424
$32,728
$30,303
Depreciation & Replacement $100,000 $100,000
$100,000
$100,000
$664,630 $981,585
$593,473
$747,470
STATEMENT OF FUNCTION:
The Solid Waste Operating Division is responsible for the collection, conveyance
and disposal of all refuse accumulated within the city in an efficient
and sanitary
manner.
GARBAGE RATES
The garbage rates:
Residential: $80.00 per year Proposed Residential Increase:
$85.00 per year
Non -Residential:
300 Gal. 300 Gal.
400 Gal.
400 Gal.
Current Proposed
Current
Proposed
DUMPSTER Rates Increase
Rates
Increase
1 Weekly $217.00 $267.00
2 Weekly $400.00 $534.00
3 Weekly $516.00 $801.00
$290.00
$480.00
$668.25
$340.00
$680.00
$1,020.00
n
U
CITY OF I(ALISPELL
199
0
l J
PROGRAM OF SERVICES
Line Item Detail : Solid Waste Fund
Washbay/Materials & Services - $8,350
Decreased the costs for this function by $2,150. Wash bay costs
are being tracked separately from garbage service.
Debt Service - $30,303 - Garbage Truck
610 Principal - $ 26,544
620 Interest - $ 3,759
940 Machinery & Equipment - $12,000
$10,000 - Additional containers -various sizes
944 Garbage Truck - $170,000 ($110,000 replacement funds/$60,000 capital outlay)
Tandem Axle Side Arm Parker
This will replace a side arm that is seventeen years old. The cost of maintenance
significantly increases as these trucks age.
Debt Service calculation:
Revenue from assessments $503,000
less M & O ($435,167)
Available for debt $67,833
Debt service $30,303 x 125% = $37,879
coverage = 179%
CITY OF KALISPELL
200
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: SOLID WASTE OPERATING 5510... GARBAGE 460...
FUNCTION ...
430840..430845
ACTUAL
ACTUAL
BUDGET
STAFF'S
ACCOUNT
FY99/00
FY00/01
FY01102
FY02/03
Personal Services:
110
Salaries & Wages
$215,081
$246,461
$247,508
$256,027
121
Overtime/Call outs
$7,201
$3,197
$5,000
$5,000
153
Health Insurance
$25,269
$32,013
$36,041
$37,605
155
Retirement -PERD
$14,207
$15,202
$15,185
$15,520
Total Personal Services
$261,758
$296,873
$303,734
$314,152
Materials and Services:
213
Small Office Equipment
$1,000
$500
216
Computer Equipment
$497
$150
$500
$750
221
Safety Equipment & Supplies
$17
$422
$950
$600
224
Janitorial Supplies
$342
$371
$400
$400
229
Other Supplies
$330
$394
$2,000
$2,000
231
Gas and Oil
$12,913
$12,208
$16,000
$15,000
241
Consumable Tools
$140
$204
$250
$250
331
Publications
$101
$101
$500
$300
341
Electricity
$514
$716
$1,500
$1,500
344
Natural Gas
$2,169
$3,505
$4,500
$4,000
345
Telephone -
$0
$0
$1,000
$500
354
Contract Services
$10,671
$7,958
$7,000
$7,000
355
Billing Costs (County)
$1,000
$1,010
$1,500
$1,500
360
Repair & Maintenance
$32
$60
$1,500
$1,500
366
Building Maintenance
$1,622
$681
$1,000
$1,000
369
Radio Maintenance
$374
$2,288
$800
$800
373
School & Travel
$1,033
$1,621
$1,500
$1,500
388
Medical services
$663
$794
$500
$800
510
Property & Liability Insurance
$17,076
$11,552
$17,000
$17,000
521
Central Garage Transfer
$28,000
$40,000
$40,000
$35,000
522
528
Administrative Transfer
Data Processing Transfer
$28,395
$3,055
$27,920
$3,868
$33,028
$4,083
$17,673
$3,092
Total M & O
$108,944
$115,823
$136,511
$112,665
11
0
9
C11Y OF KALISPELL
201
0
0
PROGRAM OF SERVICES
EXPENDITURE DETAIL,con't:
FUND:
SOLID WASTE OPERATING 5510... GARBAGE 460...
FUNCTION ...
430840..430845
ACTUAL
ACTUAL
BUDGET
STAFF'S
ACCOUNT
FY99100
FY00/01
FY01/02
FY02/03
430845
Washbay/Materials & Services
224
Janitorial Supplies
$0
$578
$1,000
$750
341
Electricity
$0
$876
$1,500
$1,100
342
Water
$0
$0
$500
$500
344
Natural Gas
$0
$3,122
$4,000
$3,000
360
Repair & Maint Services
$0
$286
$2,500
$2,000
366
Building Maintenance
$0
$294
$1,000
$1,000
$0
$5,156
$10,500
$8,350
430840
Capital Outlay
920
Washbay Building & equip.
$193,582
944
Garbage Truck
$159,265
$60,000
940
Containers
$3,750
$10,000
$12,000
$193,582
$163,015
$10,000
$72,000
Capital Outlay: Replacement funds
944
Garbage Truck
$0
$148,294
$0
$110,000
Subtotal Capital Outlay
$0
$148,294
$0
$110,000
490545
610
Debt Service/Wash Bay
Principal
$0
$145,000
$0
$0
620
Interest
$346
$7,424
$0
$0
490545
Debt Service/Truck
610
Principal
$0
$0
$26,544
$26,544
620
Interest
$0
$0
$6,184
$3,759
$346
$152,424
$32,728
$30,303
510400
831
Depreciation (unfunded)
$100,000
$100,000
$100,000
$100,000
Total Solid Waste
$664,630
$981,585
$593,473
$747,470
CITY OF KALISPELL
202
PROGRAM OF SERVICES
PERSONNEL SCHEDULE
FUND: SOLID WASTE OPERATING 5510... GARBAGE 460...
FUNCTION ... 430840..430845
***FTE***
***BUDGET***
POSITION TITLE FY00/01 FY01/02 FY02/03
FY00/01
FY01102
FY02/03
Director/City Engineer 0.25 0.25 0.25
$13,959
$14,503
$14,938
Assistant City Engineer 0.25 0.25 0.25
$10,210
$10,588
$12,875
Superintendent 0.25 0.25 0.25
$10,520
$10,846
$10,846
Project Manager 0.25 0.25 0.25
$10,690
$11,085
$11,418
Administrative Coordinator 0.25 0.25 0.20
$7,087
$7,349
$6,056
Foreman ** 1.00 1.00 1.00
$30,907
$31,783
$32,594
Equipment Operators ** 4.00 4.00 4.00
$108,813
$112,256
$115,362
Engineer/Tech ** 0.40 0.40 0.40
$10,675
$10,949
$11,250
vehicle allowance
$900
$900
Street Employees working alleys**
$32,000
$10,500
$10,500
merit & comptime buyout
$5,899
$1,100
$1,500
subtotal salaries: 6.65 6.65 6.60
$240,760
$221,859
$228,239
Payroll taxes:
Fica/Medt
$18,418
$16,972
$17,460
Unemployment tax
$843
$777
$799
Workers Comp
$10,634
$7,900
$9,529
TOTAL 110 -
$270,655
$247,508
$256,027
** wages for FY's 01 & 02 were for 2080 hours, FY 2003 is for 2088 hours.
*** FY2001 we added a full time operator to the Solid Waste Fund
enabling us to reduce
charges to this fund for Street personnel by $21,500 for FY2002.
n
LJ
01Y OF HALiSFELL
203