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04. General GovernmentGENERAL GOVERNMENT CITY OF KALISPELL GENERAL GOVERNMENT - $2,6789122 General Government $328,534 City Court $168,670 City Manager's office $119,554 City Hall $132,662 Personnel $ 53,545 Zoning $ 41,146 City Council/Mayor $ 70,370 Comp. Insurance $333,800 City Clerk $ 39,762 Retirement $386,608 Finance $154,183 Health $552,687 Attorney $151,274 Data Processing $145,620 • FY 2003 Budgeted Expenditures by Function - $30,595,769 Parks & Re, 16' General Other Gov't. B% 9'�o Public Public Services 39% 1% FY 2003 General Government Expenditures - $2,678,415 Court Finance Att 6%Data Roc. 6'h m Relireen orne 5% 14% 60/ City Clerk _ Ci y Hall 1 % 5% Health Ins. Zoning 22% 2% Council Corrp.Ins. General 12 % Gov't. 3% 12% Personnel Ntanager 2% 4% The over all cost of the general government function has increased by approximately 6% over the current year. Cost savings are found in two areas; V, the City Attorney budget is down as a result the city attorney's retirement; 2n° the $50,000 transfer to Urban Forestry is being eliminated. Added cost are found in the city's share of the Tri-City Planning office which for the first time in twenty years is being funded totally in the General Government budget (this was traditionally split 50% into the Downtown TIF). The Health budget pays the health insurance premiums for all general fund employees to the Self Insured Health budget which is found in the "Other" function category. The increase of nearly $80,182 is related to increased premiums to be paid 'h by the employees and ''/z by the City. Two budgets have been separated out for the first time, Personnel and City Clerk. The Personnel office had previously been budgeted through the finance department and most recently the city manager's budget. We have also transferred "recruitment" cost from within each department to be consolidated in the Personnel budget. The City Clerks budget has traditionally been included in the Mayor/Council budget. 28 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPARTMENT 400 ... GENERAL GOVERNMENT Amended ACTUAL ACTUAL BUDGET STAFFS ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Administration &Operations $159,345 $174,189 $318,544 $328,534 $159,345 $174,189 $318,544 $328,534 STATEMENT OF FUNCTION: The purpose of the General Government budget is to provide funding for expenses of a general nature having application to all functions of general government. The budget includes funding for maintenance and operational items such as elections, telephone service charges, the City's share of the City -County Planning expense, Hockaday support, and costs associated with auditing and records administration and postage. $39,097 payment for State lands lease is offset with a revenue "Donation from Kidsport". Funding for the Tri-City planning office can no longer be funded through the tax -increment district. All of the costs will need to be paid by the General Fund. The General fund transfer amount for Data Processing will be a paid from the entitlment money receipted directly to fund 6030. The amount is reduced to $30,000. This eliminates double budgeting in both funds. Postage is rising 10% in June 2002. Personnel costs moved to separate budget under the manager's department. 30.63 % of this budget is funded through the Administrative transfer (revenue). except for Kidsport and Hockaday • CITY OF KALISPELL 29 • 0 • PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPARTMENT 400 ... GENERAL GOVERNMENT Amended ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01102 FY02/03 GENERAL GOVERNMENT 410530 Audit 331 Audit- State Filing Fees $820 $776 $775 $775 353 Audit - contract services $3,500 $3,934 $4,000 $4,000 410560 Purchasing 210 Office Supplies $2,177 $1,962 $2,000 $2,500 312 Postage $8,743 $9,329 $10,000 $10,816 320 Printing $4,955 $5,603 $5,000 $5,500 410580/528 Data Processing Transfer $0 $0 $46,750 $0 410600 Elections -($30) amended 354 Contract Services $1,435 $0 $1,970 $2,000 410900 Records Admin. 331 Publication & Filing Fees $1,538 $2,545 $2,800 $2,500 352 Recodification (annual fee) -City Code $2,707 $3,203 $3,000 $3,000 410830 Personnel 338 Negotiations $8,034 $0 $0 $0 338 Recruitment $0 $5,104 $4,000 $0 351 Legal Fees ($ 6,500 amended) $0 $19,610 $31,500 $0 354 Contract services $20,278 $0 $2,500 $0 790 Personnel -Employee Loans $0 $0 $49,569 $0 411030/820 Planning/FRDO-TriCity $37,336 $38,620 $50,175 $131,707 411300 Central Communications 325 Web Page hosting $0 $1,280 $2,500 $1,000 345 Telephone & Communications $28,844 $35,280 $40,000 $40,000 420200/715 Peer Court donation $0 $1,798 $1,424 $1,784 460452/366 Hockaday -annual building maint. $6,600 $6,600 $6,600 $6,600 460454/920 Conrad Mansion- Sprinkler $20,000 460446/354 Kidsport Lease Payment -ballfields $11,838 $37,980 $38,520 $39,097 510100/545 County Landfill $540 $465 $2,255 $2,255 510300 Contingency 000 unallocated * $75,000 $100 $51,263 $75,000 transfer for Pool boiler. ($5,000) transfer for Police -contract related ($17,706) ($1,082) transfer for non -union adjustments ($8,500) transfer to line items (above) ($1,000) ($7,000) transfer to Attorney Budget ($7,875) transfer to Council Budget ($10,000) transfer to Fire ($1,100) transfer to Finance ($47,794) ($6,000) $159,345 $174,189 $318,544 $328,534 CITY OF KALISPELL 30 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000-DEPARTMENT 401..CITY MANAGER..FLTNCTION... 410210 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00101 FY01/02 FY02/03 Personal Services $96,182 $98,103 $102,104 $107,654 Materials and Services $6,495 $6,744 $15,765 $11,900 $102,677 $104,847 $117,869 $119,554 STATEMENT OF FUNCTION: The City Manager is the Chief Administrative Officer of the City. The Manager's responsibilities include supervision of the City employees, implementation of City policy, preparation and oversight of the City budget, advising the City Council, and informing the citizens of Kalispell about City plans, programs and actions. Line Item Detail: City Manager Budget 335 Membership - $1,300 Memberships include the ICMA membership and fees for notary for the receptionist. 373 School and Travel - $5,000 School and travel includes the League of Cities and Towns annual meeting as well as quarterly meeting for the managers' eroup. Included are funds for the annual ICMA meeting and Economic Development Institute as indicated in the manager's contract. 30.63% of budget is funded through the administrative transfer. CITY OF KALISPELL 31 0 • n LJ s • PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL I000..DEPARTMENT 40 L CITY MANAGER -FUNCTION ... 410210 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services 110 Salaries and payroll costs $96,182 $98,103 $102,104 $107,654 Subtotal Personal Services $96,182 $98,103 $102,104 $107,654 Materials & Services 229 Other Supplies $472 $317 $750 $500 312 Newsletter $0 $3,500 $0 322 Books $51 $101 $450 $300 335 Membership & Dues $1,142 $771 $1,265 $1,300 345 Telephone (long distance & cell) $1,268 $1,028 $1,300 $1,300 373 School & Travel $3,275 $3,843 $5,500 $5,000 379 Meetings $287 $684 $500 $1,000 381 Training (admin staff) $2,500 $2,500 Subtotal M & S $6,495 $6,744 $15,765 $11,900 Total City Manager $102,677 $104,847 $117,869 $119,554 CITY OF KALISPELL 32 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000..DEPARTMENT 401..CITY MANAGER.TIJNCTION --- 410210 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 FY01/02 FY02/03 FY00/01 FY01/02 FY02/03 410210 City Manager 1 1 1 $61,800 $65,565 $65,564 City Manager -Car Allowance $4,800 $4,800 $4,800 City Manager -Life Insurance $1,200 $1,316 $1,316 Clerk II (to PD and Amb) 1 1 0 $22,363 $22,860 $0 Administrative Coordinator 0 0 1 $0 $0 $28,000 subtotal salaries: 2 2 2 $90,163 $94,541 $99,680 Payroll taxes: Fica/Medt $6,897 $7,232 $7,626 Unemployment tax $316 $331 $349 General Fund total for line item 110 $97,376 $102,104 $107,654 Other fund payroll costs include: 2001 2002 2003 Worker's comp. $738 $571 $592 Health Insurance $11,136 $13,524 $12.973 Retirement-PERD $1,456 $3.750 $2,800 ICMA Retirement** Fund 2370 $6.180 $6.365 $6556 Total $19510 $24.210 $22.921 CITY OF KALISPELL 33 0 is • 0 • PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000..DEPARTMENT 401... PERSONNEL ... FUNCTION ... 410830 BUDGET STAFF'S ACCOUNT FY01/02 FY02/03 Personal Services $35,878 $37,215 Materials and Services $0 $16,330 $35,878 $53,545 STATEMENT OF FUNCTION: The Personnel Specialist performs all functions of personnel as it relates to Ctiy policy and procedures under the general supervision of the City Manager. The Personnel Specialist's responsibilities include recruitment posting vacancies, advertising, etc. and the coordination of training for City employees. ( Also performs complex and routine accounting and administrative work in the preparation of the payroll for the City). This budget was part of the City manager budget and the General Government budget last year and has been combined into one budget to better track the costs. 30.63% of budget is funded through the administrative transfer. CITY OF KALISPELL 34 320 335 PROGRAM OF SERVICES Line Item Detail: Personnel Printing - $500 Personnel Policy Handbooks were updated by Council in 2000. This cost is for printing new handbooks for all personnel. Also included is the cost for printing City applications as needed throughout the year. Membership & Dues - $180 Membership includes local membership in the Society for Human Resource Managers (SHAM) and the International Personnel Management Association (IPMA). 354 Contract Services - $7,500 This increase is to contract with a firm to review and update our pay plan which is over 10 years old. 373 School & Travel - $2,000 School and travel includes attending Human Resource Courses to keep current with personnel and employment law changes. CITY OF KALISPELL 35 0 • • • PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000..DEPARTMENT 401... PERSONNEL ... FUNCTION ... 410830 BUDGET STAFF'S ACCOUNT FY01/02 FY02/03 Personnel 410830 Previously included in City Manager & Finance Budget 110 Salaries and payroll costs $34,878 $35,715 121 Overtime $1,000 $1,500 Total Personal Services $35,878 $37,215 Materials & Services 210 Office Supplies $0 $100 229 Other Supplies $0 $300 241 Small Office Equipment $0 $300 320 Printing $0 $500 322 Books $0 $200 335 Membership & Dues $35 $180 338 Negotiations $0 $0 338 Recruitment $4,000 $5,000 345 Telephone $0 $250 354 Contract Services $2,500 $7,500 373 School & Travel $0 $2,000 Subtotal M & S $6,535 $16,330 TOTAL $42,413 $53,545 CITY OF KALISPELL 36 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000..DEPARTMENT 401.. PERSONNEL... FUNCTION ... 410830 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY00/01 FY01/02 FY02/03 Personnel Specialist 1 1 $32,294 $33,069 1 1 $32,294 $33,069 Payroll taxes: Fica/Medt $2,470 $2,530 Unemployment tax $113 $116 General Fund total for line item 110 $34,878 $35,715 Other fund payroll costs include: 2002 2003 Worker's comp. 5287 5319 Health Insurance $2,268 $5.578 Retirement-PERD $2,196 $2,249 Total 54.751 $8.146 • CITY OF KALISPELL 37 • 0 u PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPT. 402... MAYOR/COUNCIL ... FUNCTION ... 410100 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services $53,273 $55,916 $52,920 $52,920 Materials & Services $7,954 $10,325 $22,360 $17,450 $61,227 $66,241 $75,280 $70,370 STATEMENT OF FUNCTION: The Kalispell City Council is composed of eight (8) City Councilors and the Mayor. The City is divided into four (4) Wards with two (2) Councilors elected from each and the Mayor elected at large. Each member of the City Council serves a four year term of office with the terms being staggered. All functions of City government fall directly or indirectly within jurisdiction of the City Council. The greatest responsibility of the City Council lies in their legislative activities, which include enacting ordinances, establishing policy and levels of service, adopting the budget, setting service fees and appropriating money to fund the City's programs and services. The Mayor presides at all Council meetings and is a voting member of the Council. T + - k is =-jjan4�e f11�c2ui++f s*6fflg e+ � Kalispell City Council meets on the first and third Monday of each month in regular session at 7:00 p.m. in the City Council Chambers of City Hall. 30.63 % of budget is funded through the administrative transfer. CITY OF KALISFELL 38 PROGRAM OF SERVICES Line item detail: Mayor/Council budget 335 Membership & Dues-$5,600 This is the amount necessary for membership to the Montana League of Cities & Towns and the National League of Cities. 373 School & Travel/Council - $7,500 The amount listed will allow several members of the CityCouncil to attend the Montana League of Cities Convention and approximately three members to attend the National League of Cities Convention, 379 Meetings - $2,500 $2,500 is budgeted for a retreat. 39 • • n LJ PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPT. 402... MAYOR/COUNCIL ... FUNCTION ... 410100 Amended ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00101 FY01/02 FY02/03 Personal Services: 110 Salaries and payroll costs $53,273 $52,920 $52,920 $52,920 155 Retirement buyback $0 $2,996 $0 $0 Total Personal Services $53,273 $55,916 $52,920 $52,920 Materials & Services: 210 Office Supplies $0 $0 $0 $200 213 Small Office Equipment $0 $0 $0 $300 322 Books $0 $0 $0 $100 335 Membership & Dues $3,590 $3,645 $4,360 $5,600 345 Telephone & Communications $115 $142 $500 $250 373 School & Travel - Council $3,573 $5,914 $5,000 $7,500 379 Meetings (amended+$10,000) $676 $624 $11,000 $2,500 381 Training (amended) $1,500 $1,000 Subtotal $7,954 $10,325 $22,360 $17,450 TOTAL $61,227 $66,241 $75,280 $70,370 CITY OF KALISPELL 40 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000... DEPT. 402... MAYOR/COUNCIL ... FUNCTION ... 410100 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 FY01/02 FY02/03 FY00/01 FY01/02 FY02/03 Mayor: 1 1 1 $9,000 $9,000 $9,000 City Councilors 8 8 8 $40,000 $40,000 $40,000 subtotal salaries: 9 9 9 $49,000 $49,000 $49,000 Payroll taxes: Fica/Medt $3,749 $3,749 $3,749 Unemployment tax $172 $172 $172 General Fund total for line item 110 $52,920 $52,920 $52,920 Other fund payroll costs include: 2001 2002 2003 Worker's comp $265 $265 $291 Health Insurance $0 $0 $0 Retirement $1.632 $1.632 $1,292 Total $1.897 $1,897 $1,583 CITY OF KALISPELL 41 0 0 • n u • • PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPT. 402... CITY CLERK YUNCTION...410150 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01102 FY02/03 Personal Services $33,168 $34,662 $33,859 $35,112 Maintenance & Services $3,420 $2,490 $5,268 $4,650 $36,588 $37,152 $39,127 $39,762 STATEMENT OF FUNCTION: The City Clerk is responsible for: entering into books all Ordinances, Resolutions and Minutes passed by the City Council; filing and keeping all agreements and contracts belonging to the City; making certified copies of all records, books and papers as needed; making and keeping a complete index of the Minute Book, Ordinance Book and Resolution Book and all other books and papers on file in the City Clerk's office; take and administer oaths; organize and distribute materials for Council Meetings and Work Sessions and perform any additional duties as directed by the City Manager. Line item detail: City Clerk 322 Books - $450 Three leather bound books are scheduled to be purchased this year for Minutes, Ordinances and Resolutions. 335 Membership & Dues -$150 The City Clerk is required to pay dues to two organizations: MMCT&FOA (Montana Municipal Clerks, Treasurers and Finance Officers Association) and IIMC, (International Institute of Municipal Clerks). 374 School & Travel - City Clerk $2,500 Travel for the City Clerk includes the Clerk's Institute and the Region VIII conference These institutes are essential for the Clerk to obtain the designation of Certified Municipal Clerk. 30.63 % of budget is funded through the administrative transfer. CITY 01' KALISPELL 42 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPT. 402... CITY CLERK YUNCTION...410150 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services: 110 Salaries and payroll costs $31,388 $33,991 $33,087 $34,112 121 Overtime $1,780 $671 $772 $1,000 Total Personal Services $33,168 $34,662 $33,859 $35,112 Maintenance & Services: 210 Office Supplies $0 $0 $400 $400 213 Small Office Equipment $919 $1,365 $300 $300 229 Other Supplies $333 $344 $500 $400 320 Printing $271 $101 $100 $200 322 Books $0 $540 $100 $450 335 Membership & Dues $140 $140 $140 $150 345 Telephone & Communications $0 $0 $250 354 Contract Services (amended +$728) $0 $728 $0 374 School & Travel $1,757 $0 $3,000 $2,500 Subtotal $3,420 $2,490 $5,268 $4,650 TOTAL $36,588 $37,152 $39,127 $39,762 CITYOF KALISPELL 43 L] 0 • • • • PROGRAM OF SERVICES PERSONNELSCHEDULE FUND: GENERAL 1000... DEPT. 402... CITY CLERK..FUNCTION ... 410150 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 FY01/02 FY02/03 FY00/01 FY01102 FY02/03 City Clerk 1 1 1 $29,571 $30,636 $31,585 subtotal salaries: 1 1 1 $29,571 $30,636 $31,585 Payroll taxes: Fica/Medt $2,262 $2,344 $2,416 Unemployment tax $103 $107 $111 General Fund total for fine item 110 $31,937 $33,087 $34,112 Other fund payroll costs include: 2001 2002 2003 Worker's comp $429 $273 $309 Health Insurance $5,568 $5,568 $6,487 Retirement $2.202 $2083 $2.148 Total $8.199 $7,924 $8,944 Ul'1'Y OF KALISYELL 44 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000.... DEPARTMENT 403 ... FINANCE .... FUNCTION ... 410550 Amended ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services $143,833 $169,484 $136,360 $139,983 Materials and Services $6,894 $6,500 $13,925 $14,200 $150,727 $175,984 $150,285 $154,183 STATEMENT OF FUNCTION: The Finance Department is responsible for all activities concerning finances within the City. Planning, reporting, controlling the revenue and expenditures through various systems of checks and balances is a major duty. Investment, financial reporting and fulfilling regulation requirements are part of the daily responsibilities. These responsibilities include: General Supervision and management of fiscal concerns of the City. Preparation of the Annual Financial Report Maintenance of accounting records/data processing Investment of City funds, debt service, SID's Accounts payable for all city departments Water office billing and collections Fixed Asset management Budget preparation 30.63 % of budget is funded through the administrative transfer. CITY OF KALISPELL 45 • • 0 PROGRAM OF SERVICES Line item detail: Finance office 335 Membership & Dues - $1,500 $ 50 - Montana Tax Foundation $170 - International Municipal Clerks Association (3) $140 - Montana Municipal Clerks Association (3) $470 - Government Finance Officers Association (2) $330 - Montana CPA's (2) $140 - Montana Board of Public Accountants (2) $ 10 - AMRPE (Association of Montana Retired Public Employees) 354 Contract Services - $1,500 Amount necessary to have daily deposits picked up at City hall and transported to the bank. Costs are split with the Water and Sewer Billling budgets. 355 Bank fees 45,000 costs are for bank fees including wire transfers, debit and credits to account and on-line bank charges. 373 School & Travel-$4,500 School & travel is increased to provide Continuing Education educational requirements for the City Accountant. Other personnel attend the Municipal Clerks Institute in Billing. Also included is the GFOA conference for the Director. Payable Clerk usually attends a conference in Missoula. There are a number of seminars with information on the new reporting requirements under GASB 34 - both The City Accountant and Director will need to attend some of these. CITY OF KALISPELL 46 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL. 1000.... DEPARTMENT 403 ... FINANCE .... FUNCTION ... 410550 Amended ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services: 110 Salaries and payroll costs $143,833 $164,904 $136,110 $139,983 121 Overtime $0 $4,580 $250 $250 Total Personal Services $143,833 $169,484 $136,360 $139,983 Materials & Services: 213 Small Office Equipment/supplies $370 $0 $200 $350 320 Printing -receipt books, dog tags,el $414 $516 $700 $600 322 Books $457 $283 $675 $500 335 Dues, memberships & licensing $1,261 $1,005 $1,500 $1,500 345 Telephone & Communications $221 $246 $250 $250 354 Contract Services -Grizzly security $1,234 $600 $1,500 $1,500 355 Bank fees $0 $150 $5,600 $5,000 373 School & Travel $2,937 $3,700 $3,500 $4,500 Subtotal $6,894 $6,500 $13,925 $14,200 TOTAL $150,727 $175,984 $150,285 $154,183 r • CITY OF KALISPELL 47 • n LJ • PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000.... DEPARTMENT 403 ... FINANCE .... FUNCTION ... 410550 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 FY01/02 FY02/03 FY00/01 FY01/02 FY02/03 Finance Director 1 1 1 $51,421 $53,324 $54,817 Assistant Finance Director 1 1 1 $32,456 $33,558 $34,565 City Accountant 0.5 0.5 0.5 $15,750 $16,286 $16,742 Personnel Specialist 1 0 0 $31,232 $0 $0 Accounts Payable/Clerk II 1 1 1 $22,363 $22,860 $23,490 subtotal salaries: 4.5 3.5 3.5 $153,222 $126,028 $129,614 Payroll taxes: Fica/Medt $11,721 $9,641 $9,915 Unemployment tax $536 $441 $454 General Fund total for line item 110 $165,480 $136,110 $139,983 Other fund payroll costs include: 2001 2002 2003 Worker's comp. $1.104 $1.104 $925 Health Insurance $15.288 $15.288 $17,950 Retirement $8.570 $8y70 $8 814 Total $24.962 $24.962 $27,689 CITY OF KALISPELL 48 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPARTMENT 404... ATTORNEY... FUNCTION... 411110 Amended ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02103 Personal Services $125,454 $127,546 $184,352 $132,524 Maintenance & Operations $12,444 $14,089 $15,425 $18,750 $137,898 $141,635 $199,777 $151,274 STATEMENT OF FUNCTION: The City Attorney's office has the following responsibilities: 1) Represent the position of the City before the Municipal Court, the District Court, and other Courts where the City's legal interests are involved; 2) Compile contracts, ordinances, resolutions, and other documents necessary for the operation of City government. 3) Give written opinions to the Manager, Mayor and Council on questions pertaining to the duties, rights, liabilities and powers of the City; and 4) such other duties as the City Council prescribe. The office of the City Attorney also advises the various City departments on legal matters pertaining to department policy and operations. Municipal Court Statistics: (CY) 2000 2001 Complaints filed by Cite Attomcc 125 124 Omnibus Hearings (Pre -Trial) 8 � 1 928 Jun' Trials held 13 12 Bench Trials 243 250 Appeals 4 2 30.63 % budget is funded through the administrative transfer. U • CITY OF KALISPELL 49 • 41 • PROGRAM OF SERVICES Line Item Detail : City Attorney 215 Computer Supplies - Swift Connection & Maintenance - $1,200 Annual payment for connection to the Kalispell Police Department's computers, plus any maintenance costs for office computer equipment. 322 LEXIS (2 connections) - $1,000 In FY 98/99, this office subscribed to LEXIS, an on-line legal research service. The City receives a special rate of $1,000 per year which authorizes two users unlimited access to legal research materials. 335 Membership & Dues - $1,200 $285 - State Bar of Montana - City Attorney $285 - State Bar of Montana - Assistant City Attorney $420 - International Municipal Lawyers Association - City of Kalispell $ 50 - Notary - Secretary (due 2004) $ 20 - Notary Bond - Secretary (due 2004) $ 50 - Notary - City Attorney (due 2002) $ 20 - Notary Bond - City Attorney (due 2002) 345 Telephone & Communications - $1,400 Increased by $600 in order to purchase two new office phones, and for cellular phone costs. 354 Contract Services - $5,000 Just in case any outside contractor is needed. C11Y UN KALISPELL 50 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPARTMENT 404... ATTORNEY... FUNCTION... 411110 Amended ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services: 110 Salaries and Payroll costs $125,454 $119,991 $128,752 $132,524 110 Salaries/Interim & new City Att $0 $0 $35,000 $0 121 Retirement (amended) $7,555 $20,600 $0 Total Personal Services $125,454 $127,546 $184,352 $132,524 Maintenance & Operations: 210 Office Supplies $301 $288 $450 $450 215 Computer Supplies (amended) $0 $988 $1,200 $1,200 312 Postage $12 $0 $0 $0 322 Books $6,202 $4,935 $5,700 $6,000 322 Lexis $1,000 $1,000 $1,000 $1,000 335 Membership & Dues $935 $620 $900 $1,200 345 Telephone & Communications $886 $807 $800 $1,400 354 Contract Services/contingency $1,742 $3,606 $3,875 $5,000 373 School & Travel (amended) $1,366 $1,845 $1,500 $2,500 Subtotal $12,444 $14,089 $15,425 $18,750 TOTAL $137,898 $141,635 $199,777 $151,274 CITY OF KALISPELL 51 0 • • 0 • PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000 ... DEPARTMENT 404... ATTORNEY ... FUNCTION... 411110 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 FY01/02 FY02103 FY00ro1 FY01102 F1703 City Attorney 1 1 1 $52,048 $52,048 $55,000 Ass't City Attorney 1 1 1 $42,852 $42,000 $42,745 Secretary 1 1 1 $23,852 $24,211 $24,962 subtotal salaries 3 3 3 $118,752 $118,259 $122,707 Payroll taxes: Fica/Medt $9,085 $10,077 $9,387 Unemployment tax $416 $416 $429 General Fund total for line item 110 $128,252 $128,752 $132,524 Other fund payroll costs include: 2001 2002 2003 Worker's comp. $872 $721 $807 Health Insurance $16.704 $16,704 $16,704 Retirement $8.042 $8,008 $8.143 $25,618 $25.433 $25,654 CITY OF KALISPELL 52 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPT. 406 ... MUNICIPAL COURT ... FUNCTI0N... 410360 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services $95,800 $96,521 $102,204 $108,413 Materials & Services $39,491 $49,083 $59,380 $60,257 Capital Outlay $0 $0 $0 $0 $135,291 $145,604 $161,584 $168,670 STATEMENT OF FUNCTION: Our courts have been established as a forum where the parties in a dispute can present their differences and obtain a solution. The system functions under the adversary procedure where each party to the dispute presents his evidence and arguments in the manner most beneficial to his position. It is essential for the proper operation of the system that the trial or hearing be presided over by an impartial judge. The judge must make certain that the the proper law is applied and proper rules of evidence and procedure followed. CITY OF KALISPELL 53 0 0 • • 0 • PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPT. 406... MUNICIPAL COURT... FUNCTION ... 410360 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services: 110 Salaries and payroll costs $94,456 $96,490 $101,704 $108,113 121 Overtime $284 $31 $500 $300 155 Retirement buyback $1,060 $0 $0 $0 Total Personal Services $95,800 $96,521 $102,204 $108,413 Materials & Services 210 Office Supplies $1,338 $1,160 $1,000 $1,500 213 Small Office Equip $0 $485 $1,000 $1,000 215 Computer Supplies/Maint. $599 $128 $1,000 $700 229 Other Supplies $1,350 $770 $500 $1,000 320 Printing $1,963 $1,984 $2,000 $2,000 322 Books (Lexis on line service) $883 $1,000 $1,000 $1,237 335 Membership & Dues $105 $380 $300 $300 345 Tele. & Communications $342 $484 $600 $600 351 Legal Fees(amended$18,000) $25,420 $37,191 $29,000 $40,000 353 Computer maint. Contract $0 $0 $1,280 $1,920 354 Contract Services $2,273 $779 $10,000 $2,500 363 Office Equipment Maint. $113 $0 $500 $500 373 School & Travel $1,270 $1,011 $3,200 $2,000 394 Jury & Witness fees $3,835 $3,711 $8,000 $5,000 Total M & O $39,491 $49,083 $59,380 $60,257 Capital Outlay 940 Equipment $0 $0 $0 $0 TOTAL $135,291 $145,604 $161,584 $168,670 CITY OF KALISPELL 54 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000... DEPT. 406 ... MUNICIPAL COURT... FUNCTION ... 410360 ***FTE*** ***BUDGET*** POSITION TITLE FY00101 FY01/02 FY02/03 FY00/01 FY01/02 FY02/03 Municipal Judge 1 1 1 $40,000 $40,000 $48,000 January 2002 thru June 2002 $4,000 $0 Judge -cost of living adjustment $552 Clerk 11 1 1 1 $22,070 $22,651 $23,281 Clerk of Court 1 1 1 $26,955 $27,519 $28,272 subtotal salaries: 3 3 3 $89,025 $94,170 $100,105 Payroll taxes: Fica/Medt $6,810 $7,204 $7,658 Unemployment tax $312 $330 $350 General Fund total for line item 110 $96,147 $101,704 $108,113 Other fund payroll costs: 2001 2002 2003 Worker's comp. $844 $684 $777 Health Insurance $15.924 $15,924 $19.460 Retirement $5920 $6.404 $6 618 Total $22,688 $23,012 $26,855 Note: Judges salary went to $48,000 January 1st, 2002. Budget reflects appropriation for six months at new rate for FY2002. Cost of living adjustment is also for six months. CPI is 2.3%. CITY OF KALISPELL 55 • • • • PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPARTMENT 412... CITY HALL FUNCTION...411230 ACTUAL ACTUAL BUDGET STAFFS ACCOUNT FY99/00 FY00/01 FY01/02 FY02103 Personal Services $23,137 $24,837 $25,400 $36,512 Maintenance & Operations $67,725 $75,748 $102,744 $96,150 Capital Outlay $0 $0 $0 $0 TOTAL $90,862 $100,585 $128,144 $132,662 STATEMENT OF FUNCTION: City Hall budget provides for the building maintenance and janitorial services for the City Hall Complex. Maintenance covers utilities, heating and cooling systems, and all other mechanical items in the City Hall Complex, as well as miscellaneous repairs and maintenance. There has been an increase in the contract with Johnson Controls. Line Item Detail: 110 Salaries - $36,262 Management of City Hall is the responsibility of the Fire Department. The Assistant Chief spends approximately 20% of the day working on City Hall projects. 20% of this position is being allocated to the City Hall budget to reflect actual duties and time commitment. 354 Contract Services - $3,000 Outside services for HVAC, window washing, painting, sidewalk snow removal, plumbing, electrical, etc. 30.63 % of budget is funded through the administrative transfer. CITY OF KALISPELL 56 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPARTMENT 412... CITY HALL FUNCTION ... 411230 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services: 110 Salaries $22,886 $24,670 $24,875 $36,262 121 Overtime $251 $167 $525 $250 Total Personal Service $23,137 $24,837 $25,400 $36,512 Maintenance & Operations: 213 Small Office Equipment $0 $200 $515 $0 221 Safety Equipment & Supplies $0 $0 $0 $200 224 Janitorial Supplies $1,985 $1,958 $2,060 $3,200 241 Consumable Tools $576 $633 $515 $700 341 Electricity $19,640 $20,169 $34,370 $32,000 342 Water $3,183 $2,809 $3,090 $1,550 344 Natural Gas $13,544 $21,176 $26,563 $22,000 354 Contract Services $0 $35 $1,200 $3,000 362 Equipment Maintenance $7,664 $7,937 $9,431 $8,500 366 Building Maintenance $21,133 $20,831 $25,000 $25,000 Sub Total M & O $67,725 $75,748 $102,744 $96,150 TOTAL $90,862 $100,585 $128,144 $132,662 • • • CITY OF KALISPELL 57 0 u PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000...DEPARTMENT 412... CITY HALL... FUNCTION... 411230 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 FY01/02 FY01/02 FY01/02 FY01/02 FY02/03 Assistant Chief/Operations 0 0 0.2 $0 $0 $10,674 Custodian 1 1 1 $21,160 $21,632 $22,258 Relief Custodian $1,200 $1,400 $1,400 subtotal salaries: 1 1 1 $22,360 $23,032 $34,332 Payroll taxes: Fica/medt. $1,619 $1,762 $1,810 Unemployment tax $74 $81 $120 TOTAL 110 $24,053 $24,875 $36,262 Other Fund costs: 2001 2002 2003 Workers Comp $231 $1,056 $1,625 Health $4,788 $4,788 $3,940 Retirement $1,439 $1471 $3 046 Total $6,458 $7,315 $8,611 CITY OF KALISPELL 58 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: ZONING 1000... DEPARTMENT 420... FUNCTION... 420540 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Service $32,608 $35,785 $37,223 $38,031 Materials and Services $1,238 $2,035 $4,440 $3,115 Capital Outlay $0 $0 $0 $0 $33,846 $37,820 $41,663 $41,146 STATEMENT OF FUNCTION: The Zoning Enforcement officer administers the City of Kalispell Zoning Ordinance and the Floodplain Management Program. CITY OF KALISPELL 59 0 0 is • • PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: ZONING 1000 ... DEPARTMENT 420... FUNCTION... 420540 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Personal Services: 110 Salaries and payroll costs $32,575 $35,785 $36,923 $38,031 121 Overtime $33 $0 $300 $0 Total Personal Services $32,608 $35,785 $37,223 $38,031 Maintenance & Operations: 210 Office Supplies $31 $25 $100 $100 213 Small Office Equipment $150 $0 $950 $200 229 Other Supplies $0 $0 $100 $0 320 Printing $170 $146 $300 $200 322 Books $30 $0 $400 $200 331 Publication & Filing Fees $161 $203 $600 $300 335 Membership & Dues $155 $190 $190 $315 354 Contract Services $0 $0 $0 $0 373 School & Travel $541 $1,471 $1,800 $1,800 $1,238 $2,035 $4,440 $3,115 TOTAL $33,846 $37,820 $41,663 $41,146 CITY OF KALISPELL 60 PROGRAM OF SERVICES PERSONNELSCHEDULE FUND: ZONING 1000 ... DEPARTMENT 420... FUNCTION... 420540 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 FY01/02 FY02/03 FY00/01 FY01/02 FY02/03 Zoning Officer * 1 1 1 $33,303 $34,188 $35,214 subtotal salaries: 1 1 1 $33,303 $34,188 $35,214 Payroll taxes: FicaA4edt $2,548 $2,615 $2,694 Unemployment tax $133 $120 $123 $35,983 $36,923 $38,031 Other Funds 2001 2002 2003 Health insurance $ 5,568 $ 5.568 $ 6,487 Retirement $2,066 $2,325 $2,395 Worker's Comp. 51.835 $1,668 $1,890 Total $ 9.469 $ 9,561 $ 10,772 CITY OF KALISPELL 61 • 0 • • Cash on Hand PROGRAM OF SERVICES 2360 COMPREHENSIVE INSURANCE REVENUE PROJECTION 9 mills 12.86 mills 8.04 mills 11 mills ACTUAL BUDGET ESTIMATED PROPOSED FY00/01 FY01/02 FY01/02 FY02/03 $160,974 $239,202 $239,202 $161,867 Real Estate Taxes $264,550 $162,590 $166,564 $249,008 Personal Property Taxes $7,076 $7,000 $11,212 $12,000 Penalty & Interest $1,033 $1,000 $1,000 $1,000 Light Vehicle Tax $18,569 $0 $1,613 $0 MV Flat Fees $2,130 $0 $296 $0 Corporation Tax $13,176 $0 $117 $0 Personal Prop Reimb HB20 $2,835 $2,092 $2,092 $1,883 Personal Prop Reimb SB417 $2,794 $1,988 $1,988 $1,799 Personal Prop Reimb SB184 $6,927 $0 $0 $0 Entitlement 335230 $25,000 $25,000 $25,750 Total Available $480,064 $438,872 $449,084 $453,307 EXPENDITURE PROJECTION Insurance $266,606 $298,080 $290,000 $323,800 NMA-Work Comp Dividend ($75,250) ($28,000) ($22,783) ($20,000) Uninsured Loss $49,506 $40,000 $20,000 $30,000 Total Expenditures $240,862 $310,080 $287,217 $333,800 Cash Carry over $239,202 $128,792 $161,867 $119,507 42% 56% 36% Note: The large dividend in 2001 allowed (required) us to lower mills in this fund. The 2002 dividend was smaller than anticipated and increases in all of our insurance programs necessitates a higher mill. CITY OF KALISFELL 62 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: COMPREHENSIVE INSURANCE 2360 ... FUNCTION ... 510330 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Insurance $263,098 $191,356 $270,080 $303,800 Uninsured Loss $25,488 $49,506 $40,000 $30,000 $288,586 $240,862 $310,080 $333,800 STATEMENT OF FUNCTION: The comprehensive insurance fund is a tax supported fund which pays for general liability insurance, worker's compensation insurance, fire, auto, boiler insurance and fidelity bonds. (The Enterprise funds pay for their own insurance). We are members of the Montana Municipal Insurance Plan for liability and worker's compensation insurance. During Fy99 we joined the MMIA for our property and fire insurance. MMIA also provides for our boiler policy and fidelity bonds. Worker's Comp rates for the program remain the same, however, Kalispell's experience rating increased to 1.07% of the rate due to claims experience. Previously it was at .97% of the rate. The rate is times $100 of payroll with the lowest rate for administration at $.54 followed by $3.02 for police, $3.44 for fireman, $.89 for clerical, and the highest rate is $4.88 for public works individuals. Property program rates have increased from .099 to.130 per $100 of Total Insured value. We insure for replacement cost. Liability insurance rates reflect a decrease in our experience factor from 104% to .85%. Rates have increased from $3.44 to $3.69 x $100 payroll. Increases in payroll also impact the cost of insurance. Estimated payroll is $5,462,325. Proprietary funds pay their own. The uninsured loss is a budget item to cover costs of claims up to our deductibles. Our liability deductible is $7,500 per claim; property deductible is at $2,500. We do have the option of raising or lowering our deductibles which would change our premiums. CITY OF KALISPELL 63 11 is • u PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: COMPREHENSIVE INSURANCE 2360 ... FUNCTION ... 510330 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00101 FY01/02 FY02/03 513 Liability Insurance $128,567 $126,674 $140,000 $147,000 514 Workers Comp (W.C.) $154,185 $126,325 $134,000 $140,000 MMIA Dividend -work comp. ($29,813) ($75,250) ($28,000) ($20,000) 516 Fire & Auto $9,791 $10,881 $20,420 $32,000 517 Fidelity Bonds $368 $671 $740 $800 518 Boiler Insurance $2,055 $2,420 $3,500 620 Interest Expense $0 $0 $500 $500 815 Uninsured Loss $25,488 $49,506 $40,000 $30,000 TOTAL $288,586 $240,862 $310,080 $333,800 CITY OF KALISPELL 64 PROGRAM OF SERVICES 2370 RETIREMENT FUND REVENUE PROJECTION 14.39 mills 14.21 mills 14.21 mills 13. mills ACTUAL BUDGET ESTIMATED PROPOSED FY00/01 FY01/02 FY01/02 FY02/03 CASH: $157,813 $174,733 $174,733 $145,852 Real Estate taxes $293,175 $288,440 $294,506 $298,464 Personal Property taxes $9,818 $8,000 $12,572 $10,000 Penalty & interest $1,399 $1,117 $1,117 $1,117 Lt. vehicle tax/regrat/mc,corp t; $44,490 $2,269 $0 Personal Prop Reimb HB20 $3,973 $3,698 $3,698 $3,698 Personal Prop Reimb SB417 $3,917 $3,514 $3,514 $3,514 Personal Prop Reimb SB184 $9,709 Entitlement $0 $45,000 $45,000 $46,350 Total Available $524,294 $524,502 $537,409 $508,995 EXPENDITURE PROJECTION Total Expenditures $349,561 $378,650 $378,650 $386,608 Cash Carry over $174,733 $145,852 $158,759 $122,387 50% 39% 42% 32% CITY OF KALISPELL 11 65 • • PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: RETIREMENT 2370 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02103 Retirement $342,774 $349,561 $378,650 $386,608 $342,774 $349,561 $378,650 $386,608 STATEMENT OF FUNCTION: This fund is the clearing account for the State imposed retirement systems for City employees. The increase in this fund is due to a number of factors. Since amounts paid are a percemt of salaries, increases in salaries result in increased retirement. We have added personnel and shifted personnel to enterprise funds which pay their own. This budget reflects a 2.5% increase. Unallocated money will fund retirement costs associated with ASFCME raises, the City Attorney and City Manager salaries for fiscal 2001 which are unknown at this time. The City pays retirement benefits for employees at various rates. Non -union and AFSCME union personnel at 6.8%, Firefighters retirement is 14.36%. The City Manager is a member of IMCA retirement at 10%. The Police retirement rate is 14.41%. The retirement contributions are paid into and managed by the State Fund. Effective FY2000, the City must offer retirement benefits to all employees incuding seasonals. All seasonals will have to sign off if they don't want to join PERS. Some of the returning seasonals may join, (a couple already have) which means the City must match their contributions. This is a change. Most seasonals probably won't join because it means a smaller check. Those that hope for future permanent employment with the City will join. CITY OF KALISPELL 66 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: RETIREMENT 2370 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 401 410210 155 City Manager $7,620 $8,078 $10,700 $11,605 402 410100 155 Mayor/Council $2,775 $3,554 $3,800 $3,440 403 410550 155 Finance Department $9,098 $10,682 $8,800 $8,814 404 411110 155 City Attorney $7,906 $8,038 $8,350 $8,143 406410360 155 Court $5,975 $6,086 $6,500 $6,845 410 430100 155 Director Public Works $4,040 $4,164 $4,350 $4,340 410 431330 155 Central Garage $5,878 $6,090 $6,350 $6,276 410 430264 155 Traffic Sign & Signals $4,304 $4,304 $4,500 $4,570 413 420140 155 Police $155,561 $163,389 $180,000 $188,734 416 420400 155 Fire $110,689 $105,873 $115,000 $113,385 412411230 155 City Hall Maintenance $1,398 $1,288 $1,500 $3,046 420420540 155 Zoning $2,054 $2,255 $2,350 $2,395 421 430240 155 Street $6,466 $6,083 $5,500 $5,258 436 460430, 460431.460433 155 Parks & Recreation $18,510 $19,177 $20,000 $18,807 400 510300 155 Unallocated $0 $0 $450 $450 400 510300 354 ICMA fees $500 $500 $500 $500 Total $342,774 $349,561 $378,650 $386,608 • 0 CITY OF KALISPELL 67 �1 U • • Cash on Hand PROGRAM OF SERVICES 2380 HEALTH INSURANCE FUND REVENUE PROJECTION 3 mills 18.5 mills 15.39 mills 15.39 mills 18.5 mills ACTUAL BUDGET ESTIMATED PROPOSED FY00/01 FY01/02 FY01/02 FY02/03 $222,853 $278,189 $278,189 $200,951 Real Estate taxes $380,510 $310,863 $318,914 $419,000 additional mills $70,000 Personal Property taxes $12,610 $10,000 $16,391 $20,000 Penalty & interest $1,794 $1,411 $1,411 $1,411 Light vehicle tax/Flat rate, mv, corp tax $57,165 $0 $2,747 $0 Personal Prop Reimb BB20 $5,105 $4,001 $4,001 $4,001 Personal Prop Reimb SB417 $5,032 $3,803 $3,803 $3,803 Personal Prop Reimb SB184 $12,475 $0 $0 $0 Entitlement $48,000 $48,000 $49,440 Total Available $697,544 $656,267 $673,456 $768,606 EXPENDITURE PROJECTION Health Insurance $419 $472.505 $4 Cash Carry over $278,189 $183,762 $200,951 $215,919 66% 39% 43% 39% CITY OF KALISPELL 68 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: HEALTH INSURANCE 2380 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Health Insurance $427,154 $419,355 $472,505 $552,687 $427,154 $419,355 $472,505 $552,687 STATEMENT OF FUNCTION: This budget provides for health insurance for all general fund government employees. Special Revenue funds and Enterprise Funds also pay premiums for those employees charged to those funds. The City self insures with Blue Cross as the Administrator. The City also provides dental insurance and vision is available for purchase by the employee. proposed proposed proposed old rate cky share employee new total Family rates $464 $76.50 $76.50 $617 2 Party rates $399 $65.84 $65.84 $531 Single rates $189 $31.20 $31.20 $251 See fund 6050 -Internal Service Fund F-I L is CITY OF KALIWELL 69 0 • PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: HEALTH INSURANCE 2380 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02103 401 410210 153 Manager $10,746 $11,136 $13,404 $15,924 402 410100 153 Mayor/Council/City Clerk $5,568 $5,568 $5,568 $5,568 403 410550 153 Finance $14,892 $17,212 $15,408 $15,408 404 411110 153 City Attorney $16,704 $15,776 $16,705 $16,705 406 410360 153 Court $15,924 $15,924 $16,704 $16,705 410 430100 153 Director of Public Works $9,549 $9,549 $9,550 $8,992 410 431330 153 Central Garage $15,924 $15,924 $15,925 $16,705 410 430264 153 Traffic Signals $10,356 $10,366 $10,356 $10,356 413420140 153 Police Department $157,351 $162,531 $185,500 $189,704 416 420400 153 Fire Department $102,220 $91,643 $105,880 $109,295 412 411230 153 Building Maint. $2,268 $945 $4,788 $3,382 420 420530 153 Zoning Dept. $5,568 $5,568 $5,568 $5,568 421 430240 153 Street Department $20,400 $13,510 $14,532 $9,840 436 460430, 460430 153 Parks & Recreation $39,684 $43,703 $51,617 $49,399 400 490500 620 Interest Expense $0 $0 $1,000 $1,000 16%5 funding needed $78,136 employees match $427,154 $419,355 $472,505 $552,687 CITY OF KALISPELL 70 PROGRAM OF SERVICES 6030 DATA PROCESSING FUND REVENUE PROJECTION ACTUAL BUDGET ESTIMATED PROPOSED FY00/01 FY01/02 FY01/02 FY02/03 CASH: Operating $68,914 $67,408 $67,408 $65,373 Cash, Replacement account $51,339 $28,339 $28,339 $47,339 Charge for service -other Funds $61,813 $63,320 $63,320 $43,286 Charge for service -General fund $46,750 $46,750 $0 Entitlement (General Fund share) $56,911 $0 $0 $30,000 Interest $6,248 $7,000 $3,000 $3,000 Sale ofMisc. $32 $0 $245 $0 Total Available $245,257 $212,817 $209,062 $188,998 EXPENDITURE PROJECTION Data Processing $63,423 $61,350 $61,350 $59,920 Capital Outlay $86,087 $53,000 $35,000 $50,700 Deprec./replacement reserve $35,000 $45,000 $45,000 $35,000 Total Expense $184,510 $159,350 $141,350 $145,620 Cash Carry Over: operating $67,408 $51,128 $65,373 $46,739 Replacement account $28,339 $47,339 $47,339 $31,639 $58,000 to be funded from replacement account FY2001. $26,000 to be funded from replacement account FY2002. $53,700 to be funded from replacement account FY2003. is 0 • r1TV nF 71 C� 1. J PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: DATA PROCESSING 6030... FINANCE DEPT. 403..FUNCTION.... 410580... 410585 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 Operating Expenses $58,500 $63,423 $61,350 $59,920 Capital Outlay $33,871 $86,087 $53,000 $50,700 Replacement/Depreciation $35,000 $35,000 $45,000 $35,000 $127,371 $184,510 $159,350 $145,620 STATEMENT OF FUNCTION: The internal service fund charges other funds for the services provided. Transfers from each fund are included in their budgets as expenditures. Items which are fund specific are prorated only to the funds receiving benefit, i.e. copy machines. For maintenance and operations, the percent attributable to each department is related to usage on the file server. Water and sewer are the biggest users (20%) with the ambulance (6%)program next. The funds which have both accounts payable and payroll are at 3%. Airport only has A/P and is at 1%. The General Fund share is the remaining amount which we have funded with proceeds of Video Gaming in the past but will now be funded from the Entitlement. I have reduced the cash carryover and replacement funds lowering the transfers from last year. We did not replace the main accounting file server in FY2002 and will probably upgrade the memory and hold off a little longer. The funds have been carried over. The postage machine and meter costs are gone now that we are contracting with the mail room. We replaced our accounting software which reduced our annual maintenance contract $8,000. CITY OF KALISPELL 72 PROGRAM OF SERVICES Line Item Detail: Data Processing Computers 215 Computer/Printer Supplies - $4,000 $ 1,000 computer paper $ 3,000 ribbons, laser cartridges, inkjet cartridges 218 218- Equipment -not capital - $2,000 $ 2,000- inkjet printers, surge protectors, Ups Copiers/Fax Machines 229 Other Supplies - $3,000 $ 2,500 copy paper 120+ cases (600,000 pieces of paper!) $ 500 toner The maintenance contract for the ADG accounting software is $2,400. Call outs for maintenance for network problems, printers and other software problems are on an hourly basis. Equipment maintenance includes contracts for 5 printers. Maintenance for Progress is $480 per year, Maintenance for the NT Server is $1,440. On site network maintenance contracted out at $55 per hour. All 5 copier leases are paid from the Data processing fund and recovered through the data processing transfer. The pooled lease arrangement includes all of the maintenance and all of the supplies. We may have excess copy charges if we exceed 36,000 copies a month. Transfers: (Revenue) Airport $190 Building $4,217 Water $5,749 Water Billing $4,796 Sewer $3,851 Sewer Billing $4,796 WWTP $3,851 Storm $2,139 St. Maintenance $3,092 Solid Waste $3,092 Ambulance $2,398 UDAG $4,216 Forestry $449 total transfers $42,836 Tri City $450 General Fund share $30,000 $73,286 • • OF KALISPELL 73 0 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: DATA PROCESSING 603 0 ... FINANCE DEPT. 403..FUNCTION.... 410580... 410585 ACTUAL ACTUAL BUDGET STAFF'S ACCOUNT FY99/00 FY00/01 FY01/02 FY02/03 410580 Computer 215 Computer/printer Supplies $3,901 $3,144 $4,000 $4,000 218 Equipment -not capital $444 $2,000 $2,000 325 Web Page, phone lines, etc. $11,236 $1,261 $2,500 $2,500 346 SummitNet -Internet network $17,384 $4,000 $2,000 353 Laserfischemaint. $1,000 $1,120 354 Contracts- Jordal & Sliter $15,549 $9,522 $14,350 $8,800 355 Licenses - Progress, ADG, UST $7,500 362 Equipment Maintenance $4,532 $2,472 $7,000 $5,000 381 Training/school $399 $1,041 $1,000 $1,000 410585 Copiers, Fax, office machines 229 Supplies (paper, etc.) $3,543 $3,647 $3,000 $3,500 354 Contracts -Postage machine $477 $0 $0 $0 362 Equipment Maintenance $484 $0 $500 $500 532 Copier Rentals (5) $18,379 $24,508 $22,000 $22,000 Total M & O $58,500 $63,423 $61,350 $59,920 410580 Capital Outlay: 940 PC's main -network replacements $33,000 $5,079 $6,500 $6,500 940 Contingency $0 $0 $0 $0 940 Main Accounting File Server (carryover) $0 $18,000 $15,000 940 Document Imaging $871 $12,605 $0 $0 940 Financial accounting software $43,715 $0 $0 940 Police Dept. system $6,600 $8,000 $8,000 940 Park's Dept. PCs $4,743 $3,000 $4,000 940 Public Works -PCs $3,229 $6,000 $6,000 940 Attorneys -PCs $1,588 $2,500 $0 940 Court -PC s $3,775 $3,500 $3,500 940 Fire Department $3,118 $3,500 $3,500 940 Personnel $0 $2,200 940 Printers, fax, ect $1,635 $2,000 $2,000 Total Capital Outlay $33,871 $86,087 $53,000 $50,700 510400 831 Deprec/replacement reserve $35,000 $35,000 $45,000 $35,000 Total Budget $127,371 $184,510 $159,350 $145,620 CITY OF KALISPELL 74