2019 FINAL BUDGET DOCUMENTCITY OF KALISPELL
MONTANA
FINAL
BUDGET DOCUMENT
FISCAL YEAR 2018-2019
CITY OF KALISPELL
FINAL BUDGET INDEX - FY2019
CITY MANAGER BUDGET MESSAGE:.............................................................................................
i - x
EXHIBITS:............................................................................................................................................1
- 23
GENERAL FUND:
1000 GENERAL FUND REVENUE AND SUMMARY........................................................................
i - ii
1000 GENERAL FUND APPROPRIATION SUMMARY..................................................................
iii - iv
400 GENERAL GOVERNMENT...................................................................................................................1
401 CITY MANAGER....................................................................................................................................2
401 HUMAN RESOURCES...........................................................................................................................3
402 CITY COUNCIL......................................................................................................................................4
402 CITY CLERK...........................................................................................................................................5
403 FINANCE.................................................................................................................................................6
404 CITY ATTORNEY..................................................................................................................................7
406 CITY COURT..........................................................................................................................................8
410 PUBLIC WORKS ADMINISTRATION.................................................................................................9
412 CITY FACILITIES MAINTENANCE..................................................................................................10
413 POLICE........................................................................................................................................11
- 14
416 FIRE DEPARTMENT.....................................................................................................................
15
420 PLANNING & ZONING DEPARTMENT............................................................................................16
480 COMMUNITY DEVELOPMENT.........................................................................................................17
1001 ON -BEHALF PAYMENTS-RETIREMENT.......................................................................................18
SPECIAL REVENUE FUNDS:
PUBLIC SAFETY:
2230 AMBULANCE.................................................................................................................................1-2
2956 FIRE GRANTS......................................................................................................................................3
2957 HAZMAT GRANT................................................................................................................................4
2399 PUBLIC SAFETY IMPACT FEE FUND........................................................................................
5 - 6
2915 HOMELAND SECURITY STONEGARDEN GRANT........................................................................7
2916 DRUG ENFORCEMENT GRANT........................................................................................................8
2918 CHRP GRANT......................................................................................................9
2919 LAW ENFORCEMENT BLOCK GRANT..................................................................................
10 - 11
2394 BUILDING CODE ENFORCEMENT.........................................................................................12
— 13
PUBLIC WORKS:
2400 LIGHT MAINTENANCE............................................................................................................14
— 16
2420 GAS TAX.....................................................................................................................................17
— 18
2421 BaRSAA.............................................................................................................19
2500 SPECIAL STREET MAINTENANCE/ STREET DEPT. / SIGN & SIGNAL ............................
20 - 25
2825 MACI GRANT....................................................................................................................................26
PARKS:
2210 PARK IN LIEU....................................................................................................................................27
2215 PARKS REVENUE AND FUND SUMMARY...................................................................................28
430 PARKS MAINTENANCE...................................................................................29
- 30
440 ATHLETIC COMPLEX.......................................................................................................................31
431 RECREATION PROGRAMS..............................................................................................................32
448 YOUTH CAMPS..................................................................................................................................33
445 AQUATIC FACILITY.........................................................................................................................34
2600 URBAN FORESTRY DISTRICT/2601 DEVELOPER TREES ..................................................
35 - 36
COMMUNITY DEVELOPMENT:
2880 COMMUNITY DEVELOPMENT LOAN REVOLVING...................................................................37
2881 COMMUNITY DEVELOPMENT LOAN REVOLVING#2..............................................................38
2886 COMMUNITY DEVELOPMENT MISCELLANEOUS.............................................................
39 - 40
2887 RURAL DEVELOPMENT GRANT....................................................................................................41
2888 RURAL DEVELOPMENT GRANT#2...............................................................................................42
2953 EPA BROWNFIELDS ASSESSMENT GRANT..............................................................43
2955 EPA BROWNFIELDS RWVOLVING LOAN FUND........................................................................44
2991 TIGER GRANT.....................................................................................................45
TIFS & OTHER:
2185 TAX INCREMENT-AIRPORT...................................................................................................46
- 47
2188 TAX INCREMENT-WESTSIDE..................................................................................................
48- 49
2310 OLD SCHOOL STATION TECHNOLOGY TIF................................................................................50
2311 OLD SCHOOL STATION INDUSTRIAL TIF...................................................................................51
2312 GLACIER RAIL PARK TEDD.................................................................................. 52
2372 HEALTH FUND -PERMISSIVE LEVY..............................................................................................53
DEBT SERVICE FUNDS:
DEBT SERVICE SUMMARY........................................................................................................................I
CAPITAL PROJECT FUNDS:
4188 TIGER RAIL / TRAIL CONSTRUCTION...........................................................................................2
4290 SIDEWALK AND CURB CONSTRUCTION......................................................................................3
ENTERPRISE FUNDS:
5210 WATER OPERATIONS / BILLING.............................................................................................. 1-7
5310 SEWER OPERATIONS / BILLING.............................................................................................. 8 - 14
5310 WASTEWATER TREATMENT PLANT...................................................................................14 — 19
5349 STORM SEWER.......................................................................................................................... 20 - 24
5510 SOLID WASTE............................................................................................................................25 — 27
INTERNAL SERVICE FUNDS:
6010 CENTRAL GARAGE................................................................................................................... 1-3
6030 INFORMATION TECHNOLOGY............................................................................................... 4-6
COMPONENT UNITS:
7855 TOURISM BUSINESS IMPROVEMENT DISTRICT................................................................. 1 - 31
2701 BUSINESS IMPROVEMENT DISTRICT....................................................................................32-36
FIVE YEAR CAPITAL IMPROVEMENT PLAN:
GENERAL FUND, AMBULANCE, BUILDING, & SPECIAL STREET MAINTENANCE ...................... I
PARKS, FORESTRY, AIRPORT, & WATER...............................................................................................2
SEWER, WASTE WATER TREATMENT PLANT, STORM & SOLID WASTE.......................................3
CENTRAL GARAGE and INFORMATION TECHNOLOGY......................................................................4
CITYOF _ City of Kalispell
N t OFFICE OF THE CITY MANAGER 1 4
11
' w 201 First Avenue East
MONTANA Kalispell, MT 59903
April 25, 2018
Honorable Mayor Mark Johnson
Members of the Kalispell City Council
PO Box 1997
Kalispell, MT 59903
Mayor and Council,
It is my pleasure to submit for your consideration, the Fiscal Year 2019 proposed budget for all
municipal operations. This letter serves as the budget message for this proposal and outlines
the nature of the budget plan for the coming year. This year's budget is a representation of
significant work done by the City Council in preceding years. Decisions and planning of the past
are being implemented with this budget; from construction projects to service levels across
departments. While there are significant initiatives being undertaken, the budget is rooted in a
foundation of fiscal awareness for the present and future needs.
The annual budget document demonstrates the interaction between policy establishment and
administrative implementation. This is extremely relevant with this year's recommended budget.
In many areas, we are seeing the implementation of policy direction and service level
establishment at the legislative level. Evidence of this activity can be found throughout the
budget itself, including projects related to the CORE area redevelopment, the West Side
Interceptor, park improvements, stormwater projects, long-term direction on the municipal
airport, etc. It is through the implementation of these policy level expectations when the budget
comes to life for a community. The services that are funded with decisions at the council level
now become part of the daily activity throughout the community as roads get improved, trees
get trimmed, and public projects get built.
While there are significant developments being achieved with this year's budget, the planning
for the future continues as we look to the management of our biosolids program, the long-term
structure of our EMS operations, and the functionality of pedestrian traffic within the community.
While in some ways this budget demonstrates an achievement of the past decisions, it also
maintains the necessity of looking forward and striving to overcome the challenges facing the
community. As stated last year, though this is a one-year budget, it does not exist in a vacuum
and is presented with the long-range destination in mind.
I am pleased to present the FY19 proposed budget and am comfortable in the recommended
appropriations, the expected service levels resulting from this funding distribution, and the
efforts to adjust service levels and delivery methodologies to the community we are serving.
This message is not intended to identify all the specifics of the budget document, but rather
provide an overview of the revenues and expenditures, fund levels, unique attributes impacting
the budget, and significant budget related activities of the organization. Moreover, as changes
will be implemented between the preliminary budget and final budget adoption, numbers in this
document may be different than the numbers in the budget document itself.
ACCOMPLISHMENTS IN 2017 AND 2018
As the FY19 budget is proposed, it is appropriate to return to recent municipal accomplishments
to review the accomplishments of recent budgets as they frequently provide the history that
leads to our current activities. While the listed items are only a sample of the improvements and
respective accomplishments, they do represent a concerted effort across departments for the
improvement of services offered by the City of Kalispell.
➢ After multiple budget years of reviewing and considering what direction to take with our
Urban Forestry fund, Council adopted a new assessment structure and contracting plan
for the backlog of tree removals and pruning. This plan has led to 150 trees removed or
contracted for removal, 214 stumps ground or contracted to be ground, and 2,077 trees
pruned or under contract for pruning during the past budget year;
➢ As part of the South Kalispell Urban Renewal Plan, council undertook the development
of a dog park at Begg Park. Council appropriated funding for site preparation and
fencing at the facility that opened in the summer of 2017. This park, identified as
previously underutilized, now has a consistent stream of visitors. Paws to Play, a non-
profit group that has advocated for a dog park in Kalispell is continuing their efforts to
find funding for enhancements to the facility;
➢ The following is a list of activities relative to
the TIGER grant and CORE Area
redevelopment:
• The Glacier Rail Park is
currently under construction
• B3 Zoning has been
implemented throughout the
CORE area
• FCEDA and CHS, have
completed their relocation agreement
• Northwest Drywall and CHS have initiated their relocation efforts
• The trail design contract has been awarded
• Bonding for revenue from the West Side Tax Increment District has been
initiated
• A tentative agreement is being completed with the railroad to acquire an
easement for rail -banking the existing line in accordance with interim trail
uses by the Surface Transportation Board. This agreement is anticipated
to be completed this summer;
➢ The long planned 4rh Avenue project was completed during
the summer of 2017. This project included 14 blocks of
water main replacement, road base replacement, asphalt
improvements, and curb and gutter infrastructure. Rather
than build this project in phases over four years, Council
provided direction to complete the project during one
construction season, thus minimizing the impact to the
ii
neighborhood for multiple years;
➢ The City of Kalispell's portion of the improvements at Kidsports has been completed this
past fiscal year. Our work mainly consisted of site preparation such as grading and
asphalt surfacing. Kidsports will likely finish the project this year with seeding and
irrigation improvements for the new multi -purpose fields at the facility;
➢ During last year's budget approval process,
Council appropriated funding for a redesign of the
City of Kalispell website. The new version has
been reorganized and updated with the intent to
make it more user friendly and functional for the
public, including users that are accessing the site
from a mobile device;
➢ Council established a new Kalispell Business Improvement District following several
months of testimony and review;
➢ Council completed efforts with an Airport Users Association to transfer management and
maintenance responsibilities of the municipal airport to this association. This process
included the cancellation of the existing hangar ground leases and the incorporation of a
Master Lease with the association that delineated respective responsibilities. It is
anticipated that the user association will begin work as identified in their master plan and
will engage the resources of the Tax Increment Financing District to aid in the agreed
upon improvements;
➢ During the previous year's budget review, Council adopted a stormwater assessment
structure that includes a portion dedicated toward capital improvements. This process
will provide a more dependable revenue stream for the planning and implementation of
capital improvements;
== =� - =— ➢ Council adopted the Kalispell Downtown Plan to
provide a vision for the future of the downtown.
Some of the items within the plan are being
` initiated, such as increased parking availability
and the investigation of possible funding
---- -.--- mechanisms. Other items, such as the eventual
` road configuration will be dependent upon
decisions made by the State of Montana. While
we anticipated working with the Department of
Transportation in the first quarter of 2018, that is being delayed as they are working with
the Montana League of Cities and Towns on current right-of-way policies. The formation
of a steering committee is still anticipated to develop during 2018;
➢ Council has continued its membership in the Montana Infrastructure Coalition to aid in
the implementation of our respective legislative priorities. This coalition played an
important role in the passage of House Bill 473, The Bridge and Road Safety and
Accountability Act. This legislation provides additional funding for municipal road
projects, including a $140,000 distribution in March that will be used in projects during
the summer of 2018. Future distributions are estimated to be above $500,000.
iii
PROPOSED FY19 BUDGET AT A GLANCE
Major highlights and conditions of the proposed FY19 budget include the following:
➢ This year's budget was developed with an attempt to reach a balance between several
goals. First, we are looking to reach the established policy of 20% reserves within the
general fund. The reserve amount has been steadily growing since using a significant
amount to acquire lots in Old School Station in order to avoid a default on the respective
bonds. The proposed budget has reserves at 18.5%, up from 17.9% in FY18. Second,
we attempted to maintain the same amount under our levy cap that we had for last year,
which was 1.5 mills. The proposed budget has an estimated unused levy amount of 1.5,
(this number is preliminary as final property tax valuations will not be available until
August). Finally, we have been looking at ways to grow the amount of capital resources
available within the general fund. We have started the process of funding this item at
the same amount as our previously accepted grant funded FTE in the police department.
This provides funding for the capital item and also identifies the revenue stream for this
position when the grant funding expires. The proposed budget has increased the
amount designated for capital to approximately $340,000;
➢ Property tax is the primary source of revenue for the general fund. It is limited to
increases through new growth and the allowable inflationary index as identified in state
statutes. Projecting property taxes is a difficult assumption to make as final valuations
are not released until August, when we will know what the final property tax valuation is
for the year. Reviewing new additions to county records, however, we feel comfortable
with the forecast applied to the revenue projections;
➢ Public Works is currently soliciting bids for the West Side
Interceptor project. This project has been under planning since the
first deviation associated with the Grandview Lift Station went into
effect. This project will provide capacity and development_`
opportunities for areas to the West and North that are facing
limitations due to the sizing of current infrastructure. Bids are
anticipated to be awarded this spring and construction completed
by the end of 2018. This project will be bonded and backed by 3 -
impact fees;
➢ The recommended budget contains funding for our Wastewater Treatment Plant's
Biosolids program. We are currently reaching our maximum allowable disposal at the
facility that currently accepts our biosolids, which is a byproduct of the treatment
process. This is an area that has been discussed during previous budget reviews as our
treatment plant was nearing the amount that could be handled by the current facility.
Ultimately, it appears that developing a compost facility is the most likely and
dependable alternative. This will be an area that is reviewed during budget meetings as
we are recommending funding to be appropriated for the design of a composting facility
in this year's budget;
➢ The TIGER grant and CORE Area redevelopment projects are being implemented.
Continued construction activity at the Glacier Rail Park will take place throughout the
summer with relocation of the two rail -served businesses anticipated to begin as well.
The trail designer has been selected and will work with a community group to begin the
plans for the track removal and linear park installation, which is anticipated to begin in
spring of 2019;
1V
➢ The Airport Enterprise Fund has been removed from the budget document is we no
longer are operating the facility. The assets of the airport will still need to be accounted
for in our financial sheets and will be moved into general government assets. We will
still receive and expend pass through funds for some items (Hilton lease, fuel tax, etc.).
These revenues and expenditures will now be recognized in the general government
section of the budget;
➢ Over the last couple of budget years, we have increased appropriations within the parks
department to provide greater attention to the park system. This has included
improvements in facilities at our parks and general grounds keeping. This effort
continues this year, with the following activities being proposed in this budget:
o Improvements at the Lawrence Park Pavilion,
o Fall surfacing for playground safety throughout the system,
o Thinning overgrowth and defining pathways in the recently acquired 15 acre
parcel adjacent to Lawrence Park,
o Enhanced spraying in the park system,
o Playground improvements in Woodlawn Park, and
o Trail development design work for Highway 93 (carryover from last year as we
are waiting to see how MDT finalizes their right-of-way policy);
➢ Commercial activity in the Building Department is anticipated to decrease this next year,
though current building projects within the community are expected to call for continued
department attention (hospital, school, etc.) With the anticipated drop off with some of
the larger commercial projects, we have decreased the revenue projections, though the
fund balance remains strong. On the residential side, we do anticipate an upswing in
applications as several major subdivisions are currently working their way through the
submittal process and are looking to take advantage of the construction of the Westside
Interceptor;
➢ Full-time equivalencies and Contract Positions. This budget year, we are looking at
adding several full time positions and some contract positions, as identified below:
o Forestry: As part of the approved assessment program from last year's review
and adopted service plan, an arborist was added in last year's budget. This year,
we are adding the additional caretaker position that was identified in the adoption
of the assessment and plan;
o Stormsewer/sewer: As part of the approved stormsewer assessment and
increased responsibilities in the stormsewer permit, we are adding an additional
operator position that will be split between stormsewer and sewer collection.
o Streets: An additional operator position is being recommended in the streets
department to aid in the operations of the department. This includes covering a
snow removal route that is currently manned by taking an employee from another
department. Additionally, this would provide an additional operator for paving
activities during the summer months. Both of these scenario would allow more
time for our supervisor to manage department activities rather than cover
respective operator duties on the projects;
o Information Services: An additional $30,000 is being recommended in the
Information Services budget for contract assistance that may be used for cabling
projects, hardware preparation, and software implementation;
u
o Attorney's office: Last year's budget letter identified a concern regarding
caseload demands in the prosecutor's office. A review of other 1st class cities
reveals the caseload per prosecutor ratio as identified in the following table. As
can be seen, we have the highest caseload per prosecutor and the second
highest caseload per prosecutor for non -traffic offenses. Over the past year, the
adjunct attorney and city attorney have been filing in where needed and as time
allows. Additionally, we hired contract personnel, which is reflected in this year's
budget. We will evaluate the effectiveness of this arrangement as the year
progresses;
Non- Ratio of Cases filed Ratio of
No. of traffic cases to per 2015 cases to
City Prosecutors offenses Prosecutor MCLJ stats Prosecutor
Billings 4 5,830 1,458 14,788 3,697
Bozeman 4 2,039 510 7,432 1,858
Butte -Silver Bow* 5 2,254 451 5,147 1,029
Great Falls 2.25 2,230 991 9,467 4,208
Helena 2 2,240 1,120 6,275 3,138
Kalispell 1 1,548 1,548 5,212 5,212
Missoula 5 9,585 1,917 18,280 3,656
➢ Last year, Council appropriated funds to review our Emergency Medical Services
operations to see if there are options related to service delivery. That review is currently
being completed, and is expected to be finalized by budget adoption in August. Within
the fund, revenues are approximately where they were last year, so we don't anticipate
an increase within this operation. While we are moving toward a long-term direction
within the operation, we are continuing to maintain the services at the current level. This
year's budget is reflective of that with the recommended purchase of two cardiac
monitors (and the reconditioning of 2 others);
➢ As identified previously, the amount designated for capital has increased by $80,000.
This amount is anticipated to be used for future costs associated with the Core Area
Redevelopment as we expect additional projects, both public and private/public
partnerships, to complete the vision within the redevelopment plan. An additional use for
this funding may be the future build -out of the upstairs at City Hall into functional space;
➢ As part of previous year budget adoption processes, multiple rates and assessments
have been reviewed and adopted. This year's budget does not recommend a review or
adoption for any class of rates or assessments prior to budget adoption, other than the
update of fees within the Parks and Recreation department, which was adopted by
Council at the beginning of the year;
We are, however, in the process of updating facility plans which will lead to a rate
analysis within our utilities. This will be a project that will run through Fiscal Year 19.
This rate increase was also identified as part of the agreement with Evergreen Sewer
District as a way to accurately identify separation of costs and charges between the two
utilities;
VI
➢ The inclusion of the 5-year Capital Improvement Plan outlines expected timeframes for
equipment replacement and capital projects. This schedule helps to forecast the needs
of the department and outlines projects that are being planned in future years. The CIP
is updated on an annual basis with some projects being adjusted on the timeline and
equipment being deferred, based upon priorities and available resources;
➢ For the sixth year in a row, we are receiving a credit from MMIA for liability insurance.
This credit has been applied as a decreased expense. The credit is dependent upon the
results of the insurance pool and could end in the future, pending increased claims, etc.;
➢ Health insurance costs from MMIA are projected to decrease for next year. Last year's
increase was approximately 1.8%. This year, we are going to experience a decrease of
1.3%. We continue to be fortunate to not be facing the large increases that have
impacted other industries and municipalities.
GENERAL FUND REVENUE
PROPERTY TAX
Property tax is the primary revenue source within
the general fund. As we do not receive final
property valuations for the current year until the
first week in August, we are required to forecast
revenues with incomplete information. For FY19,
we anticipate the valuation to increase in
conjunction with last year's growth of taxable
property. To the right is a graphic representation
of our revenues by their respective sources.
General Fund Revenue By Type
Fines and
Miscellaneous
Forfeitures
8%
Charges 5%
for
Property Taxes
Services
52%
9%
Intergovernmental
Revenues
25%
Investment
Licenses Revenue
and 0%
Pen -nits
1%
GENERAL FUND EXPENDITURES
General Fund Expenditures by
Type
Capital
2% Debt
Service
0%
Services
and
Supplies
22% Personal
Services
76%
Expenditures in the General Fund are
budgeted at $11,756,081. This is a 1 %
increase from the total expenditures adopted in
the FY18 budget. Expenditure categories are
broken down in the chart to the left.
vii
SPENDING LEVELS BY DEPARTMENT
The following table provides a comparison of general fund departmental expenditures from
FY18 to FY19. The table is included to demonstrate the funding levels for respective activity in
this year's recommended budget as compared to the previous year. Changes may be indicative
of large capital items, significant additions to departmental responsibilities, or other changes in
operation and maintenance costs.
FY2018 FY2019
Adopted Proposed
General Fund Departments Budget Budget % change
City Manager
$193,333
$203,360
5.19%
Human Resources
$172,099
$173,933
1.07%
Mayor/Council
$156,113
$170,595
9.28%
City Clerk
$127,704
$130,248
1.99%
Finance
$284,064
$295,163
3.91%
Attorney
$477,875
$555,660
16.28%
Municipal Court
$368,158
$366,898
-0.34%
Public Works
$48,702
$49,114
0.85%
City Hall
$335,903
$288,050
-14.25%
Police
$5,071,616
$5,123,531
1.02%
Fire
$2,923,815
$2,963,187
1.35%
Planning Department
$378,095
$380,074
0.52%
Community Development
$88,263
$96,334
9.14%
SPECIAL REVENUE AND ENTERPRISE FUND REVENUES, EXPENDITURES, AND
BALANCES
Below is a table of the Special Revenue and Enterprise Funds, with their related revenues,
expenditures, and fund balances. While the funds, especially some of the enterprise funds, may
show some variability due to capital projects, the operating balance as a percentage of reserve
is a quick indicator for relative confidence in the health of a fund, or conversely, an indicator for
further inspection. Two funds that elicit further inspection include Ambulance and Sewer. The
ambulance fund was addressed in previous narration and will include further discussion for the
long-term vision of this service. The sewer fund revenues are skewed by a debt issuance of
$13,000,000 for the West Side Interceptor. Without that, the balance percentage becomes
28%.
Fund Revenues Expenditures Balance
Operating
Balance as
a%of
Revenue
SPECIAL REVENUE FUNDS
Parks
$1,781,040
$2,538,251
$434,612
24.4%
Forestry
$686,950
$644,291
$347,903
50.6%
Ambulance
$1,209,000
$1,194,947
$43,185
3.6%
Building Department
$966,000
$955,843
$2,010,125
208.1%
Light Maintenance
$396,800
$409,883
$280,376
70.6%
Street Maintenance
$2,733,500
$3,428,339
$1,438,083
52.6%
ENTERPRISE FUNDS
Water
$7,393,000
$10,965,079
$5,056,719
68.3%
Sewer
$18,989,000
$26,204,203
$1,684,406
8.9%
Stormsewer
$1,679,728
$4,039,238
$723,390
43%
Solid Waste
$1,031,100
$1,201,046
$1,125,880
109.1%
PERSONNEL COMPENSATION AND BENEFITS
Over the past five years, we have made compensation decisions that provide equity across the
organization. Attempting to spread this equity to the non -represented employees of the City of
Kalispell, we have previously averaged the total compensation (step plus base adjustment)
increase for the three labor unions to apply that amount to the non -represented employees. For
the upcoming year, we have been able to create parity across the labor units and apply that to
the non -represented employees as well. This provides a total compensation increase of 2.55%.
Salary Increase for Respective Labor Groups
(Overall Increase- Inclusive of Base Adjustment, Longevity, Merit, etc.)
Police Contract
Fire Contract
AFSCME Contract
Non -Union
FY19
FY20
FY21
FY19
FY20
FY21
FY19
FY20
FY21
FY19
FY20
FY21
2.55%
3.18%
NA
2.55%
NA
NA
2.55%
3.18%
3.1 %
2.55%
3.18%
3.1 %
ix
Health care increases for MMIA are projected to decrease 1.3% for FY19 for the City of
Kalispell. Two years ago, the increase was 7.3%. Last year the increase was 1.8%. Overall,
our average for the three years is 2.6%. In an effort to maintain lower rates, MMIA continues to
encourage employees to participate in their wellness program activities, which are designed to
identify preventive illnesses and avoid long-term cost exposures.
CONCLUSION
The proposed budget is presented as the upcoming fiscal plan for the City of Kalispell. It
outlines our service levels and capital investment projects. It is a significant representation of
the planning efforts of the City Council as many of the projects contained within are a result of
in-depth review and discussion by the governing body, including the CORE Area redevelopment
projects, West Side Interceptor, and storm sewer improvements. The overall projections for the
City are promising as we see continued development throughout town, including the Southern
and Northern sections of Highway 93. Development is anticipated in the CORE Area, and
housing subdivisions are currently working through the annexation and approval process. It
continues to be a period of development and expansion in the area as a whole with the City of
Kalispell experiencing both direct growth and the impact of expansion in the surrounding areas.
Continued planning and attention to the future will be important to manage municipal functions
in this environment. Because of this, this budget was developed with the implementation of
today's projects, balanced with looking toward the future. With this acknowledgement, I present
the proposed FY19 budget.
Respectfully,
Douglas zRussell
City Manager
x
EXHIBITS
page
1 Budget Certification
2 Listing of Officials
3 General Statistical Information
4 Resolution No. 5578 - General Fund Unassigned Fund Balance Policy
5 Personnel Schedule-10 year history of FTE's
6-7 Master Salary & staff fund splits
8 2017 Certified Taxable Valuation Information
9 Mill Levy Calculation - Dept. of Revenue
10 Mill Levy History
11 Administrative Transfer Formula
12 Information Technology Transfer
13 Central Garage Transfer
14 Debt Obligation Schedule - All Funds
15 Chart - General Fund - Fund Balance History
16 Chart - Total City Budget by Department
17 Organization Chart
18-19 All Funds - Recap of Revenue, Expenditures/Expenses and Cash
20 All Funds - Recap of Expenditures/Expenses by Function
21-23 Tax Levy Requirements Schedule
CIT Y OF
City of Kalispell
AIIONTANA
Budget Certification
THIS IS TO CERTIFY that the Annual Budget for Fiscal 2019, was prepared according to law
and approved by the Kalispell City Council on August 20, 2018; and that all financial data and
other information set forth herein are complete and correct to the best of my knowledge and
belief.
Signed �~
Mark Johnson
Mayor
Signed (;--/Q 2-re�
D sl
City Manager
Date
Date 9- /// -/e
CITY OF KALISPELL
2019 FINAL BUDGET
ELECTED OFFICIALS
Manager/Council form of Government
Mayor Mark Johnson 12/2021
Council members:
Kari Gabriel
Ward I
12/2019
Kyle Waterman
Ward III
12/2021
Sandy Carlson
Ward I
12/2021
Rod Kuntz
Ward III
12/2019
Wayne Saverud
Ward II
12/2019
Phil Guiffrida
Ward IV
12/2019
Chad Graham
Ward II
12/2021
Tim Kluesner
Ward IV
12/2021
Other City Officials:
City Manager
Doug Russell
Attorney
Charles Harball
Police Chief (Interim)
Wade Rademacher
Fire Chief
Dave Dedman
Finance Director
Rick Wills
City Treasurer
Julie Hawes
City Clerk
Aimee Brunckhorst
Municipal Judge
Lori A. Adams
Public Works Director
Susie Turner
Parks Director
Chad Fincher
Planning Director
Tom Jentz
Human Resource Director
Terry Mitton
Information Technology
Erika Billiet
2
CITY OF KALISPELL, MONTANA
Miscellaneous Statistics
(unaudited)
Kalispell
Helena
Whitefish
ss of City
1st
1st
2nd
e of Organization
1892
1864
1903
xnty
Flathead
Lewis & Clark
Flathead
in of Government
Council/ Manager
Council/ Manager
Council/Manager
mber of employees (non -elected) fiscal year 2018
196.8
309
110
Seasonal employees
121
130
20
Elected Mayor, 8 Council persons, Municipal Judge
10
6
8
iulation of the City - 2016 estimate
22,761
29,943
7,073
id area
7,507
10,489
4,115
Ostered Voters (active):
12,289
17,479
4,644
:able Valuation 2018
$ 42,868,315
25,346,369
y Services:
Police protection
Fire Department, Ambulance Service and Building Inspection
Parks & Recreation
Community Development
Public Works -Streets, Water, Sewer, Wastewater Treatment, Storm Sewer
General Administration -City Manager, Attorney, Finance, City
Clerk, Municipal Court
Planning, Human Resources
Airport
mber of building permits issued FY17
344
439
228
es of Streets & Alleys
155
248
67.4
nicipal Water/Sewer:
Number of water consumers
8,083
11,646
3,861
Number of Sewer consumers
9,091
10,545
3,844
Average daily water consumption (millions)
2.33
2.99
1.55
Miles of water main
136.5
230
84.07
Miles of sewer main
141.9
178
79.15
Miles of storm main
70.9
103.6
26.4
Water rate per 1,000 gallons
$ 2.43
(per 748 gal.)* 2.97
3.92
Sewer rate per 1,000 gallons
$ 4.78
(per 748 gal.)* 2.91
4.44
Irrigation per 1,000 gallons
$ 1.55
2.85
Customer service costs each (water $7.50/sewer $8.44) per monthly billing period.
(wtr $5.00/swr 8.41)
(wtr $37.40/swr 22.46)
General Fund/Parks Department 169.62
G.O. Bond - Pool/Fire Station 12.5
Permissive Health Levy 24.0
TOTAL 206.12
* Helena - rate is per unit (748 gallons/unit)
3
RESOLUTION NO.5578
A RESOLUTION ADOPTING A FORMAL POLICY FOR BUDGETING TOWARD A
SPECIFIED UNASSIGNED FUND BALANCE IN THE GENERAL FUND.
WHEREAS, the City Council acknowledges that the City of Kalispell, as a local government,
is vulnerable to economic uncertainty, unanticipated events, credit rating
assignments, and potential shortfalls in revenue cycles within any respective
budget year; and
WHEREAS, it is the desire of the City Council that the city sustain a strong financial
foundation for unassigned fund balances, but to also uphold a financial culture
that does not sacrifice the provision of municipal services merely for the sake of
fiscal targets; and
WHEREAS, the Government Finance Officers Association in Best Practice "Appropriate Level
of Unrestricted Fund Balance in the General Fund" identifies that a general
purpose government, regardless of size, should maintain an unrestricted fund
balance in its general fund of no less than two months (16.7%) of general fund
operating revenues or expenditures;" and
WHEREAS, the City Council hereby finds that it is prudent and in the best interests of the city
to establish a specific policy to guide the development and maintenance of the
level of unassigned fund balance within the general fund.
NOW THEREFORE BE IT RESOLVED by the Council of the City of Kalispell, Montana
that:
SECTION I. The targeted ending unassigned fund balance in the general fund shall be
20% of the annual general fund revenues for that respective fiscal year.
SECTION II. Should events occur that require the use of the unassigned fund balance
that lowers it below the 20% level, budgeting adjustments shall be made
in the following year that realigns the unassigned fund balance toward, if
not to the 20% amount.
SECTION III. Unassigned fund balances above 20% will be budgeted toward
municipal operations so as to not create an excessive unassigned balance
of taxpayer provided funds.
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF
THE CITY OF KALISPELL, THIS 20TH DAY OF AUGUST.
Tammi Fisher
ATTEST: Mayor
Theresa White
City Clerk
4
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2018 Certified Taxable Valuation Information
(15-10-202, MCA)
Flathead County
CITY OF KALISPELL
Certified values are now available online at property.mt.gov/cov
MONTANA
Form AB-72T
Rev. 3-12
1. 2018 Total Market Value' .................................................................................................
$
2,638,149,911
2. 2018 Total Taxable Value2.................:...............................................................................
$
43,808,833
3. 2018 Taxable Value of Newly Taxable Property............................................................
$
1,696,834
4. 2018 Taxable Value less Incremental Taxable Value
...................................................
$
42,868,315
5. 2018 Taxable Value of Net and Gross Proceeds
(Class 1 and Class 2)............. :........................................ .......................................
$
-
6. TIF Districts
Tax Increment Current Taxable
Base Taxable
incremental
District Name Value
Value
Value
KALISPELL S 1,213,915
453,612
760,303
KALISPELL C 8,008,362
7,932,918
75,444 ^
GLACIER RAIL PARK TED[ 7,598
7,057
541
KALISPELL H 15,908
126
15,782
KALISPELL G 88,838
390
88,448
^ Increment based on the percentage of overall increment for the TIFD
Total Incremental Value $ 940,518
Preparer Holly Dale Date 7/30/2018
1Market value does not include class 1 and class 2 value
2Taxable value is calculated after abatements have been applied
3This value is the taxable value less total incremental value of all tax increment financing districts
°The taxable value of class 1 and class 2 is included in the taxable value totals
For Information Purposes Only
2018 taxable value of centrally assessed property having a market value of $1 million or more, which has
transferred to a different ownership in compliance with 15-10-202(2), MCA.
I. Value Included in "newly taxable" property
II. Total value exclusive of "newly taxable" property
F:3
Determination of Tax Revenue and Mill Levy Limitations
Section 15-10-420, MCA
Aggregate of all Funds
FYE June 30, 2019
City of Kalispell, Montana
Enter amounts in
yellow cells
Enter Ad valorem tax revenue ACTUALLY assessed in the Prior year (from Prior Year's form Line
$ 6,993,641
Add: Current year inflation adjustment @ 0.82%
Adjusted ad valorem tax revenue
ENTERING TAXABLE VALUES
Enter Total Taxable Value' - from Department of Revenue Certified Taxable Valuation Information
form, line # 2 1 $ 43,808,833
Subtract: Total Incremental Value' of all tax increment financing districts (TIF Districts) - from
Department of Revenue Certirted Taxable Valuation Information form, line # 6
(enter as negative) 940,518
Taxable value per mill (after adjustment for removal of TIF per mill incremental district value)
Subtract: Total Value of Newly Taxable Property'- from Department of Revenue Certified
Taxable Valuation Information form, line # 3 (enter as negative)
Adjusted Taxable value per mill
CURRENT YEAR calculated mill levy
CURRENT YEAR calculated ad valorem tax revenue
CURRENT YEAR AUTHORIZED LEVY/ASSESSMENT
Enter total number of carry forward mills from prior year Irior Year's form Line 22)
Total current year authorized mill levy, including Prior Years' carry forward mills
Auto -Calculation
(If completing manually
enter amounts as
Instructed)
$ 6,993,641
$ 57,348
$ 7,050,989
$ 43,808.833
$ (940.518)
$ 42,868.315
5 1,696,834 $ (1,696.834)
1.50
$ 41,171.481
$ 7,341,628
Total current year authorized ad valorem tax revenue assessment I $ 7,405,930
CURRENT YEAR ACTUALLY LEVIED/ASSESSED
Enter number of mills actually levied in current year
(Number should equal total non -voted mills, which Includes the number of carry forward mills,
actually imposed per the final approved current year budget document. Do Not include voted or
permissve mills Imposed in the current year.)
Total ad valorem tax revenue actually assessed in current year $ 7,341,628
RECAPITULATION OF ACTUAL:
Ad valorem tax revenue actually assessed
$ 7,051,028
Ad valorem tax revenue actually assessed for newly taxable property $ 290,600
Total ad valorem tax revenue actually assessed in current year $ 7,341,628
Total carry forward mills that may be levied in a subsequent year
(Number should be equal to or greater than zero. A (negative) number indicates an over levy.)
9
Mill Levy - 5 year Comparison
FY2015
FY2016
FY2017
FY2018
FY2019
GENERAL FUND
134.40
147.70
148.20
145.20
146.84
PARKS -designated mills
22.40
22.40
26.00
24.42
24.42
156.80
170.10
174.20
169.62
171.26
**Permissive levies:
G. O. BOND, series 2012 refunding bonds
12.5
12.50
12.50
12.50
11.50
TOTAL CITY LEVY
169.30
182.60
186.70
182.12
182.76
Health Ins. levy -premium increases
16.80
20.80
23.40
21.80
20.90
Parks health
1.70
2.20
2.60
2.20
2.10
TOTAL CITY LEVY w/PERMISSIVE
187.80
205.60
212.70
206.12
205.76
"The legislature provided for the increase in mills necessary
to pay higher health
insurance premiums.
The G.O. Bond debt service levy is voter approved and can go up or down each year depending
on the debt service schedule and the value of the mill.
Other Government levies:
City/County Health Fund
5.75
5.74
6.57
5.70
4.90
(Administered by the County)
Business Improvement District Levy
(plus square footage assessment at .015 sq. ft.)
37.5
37.5
37.5
37.5
37.5
10
COSTS TO ALLOCATE: FYI Actual
Manager
$
185,979
ADMINISTRATIVE TRANSFER FORMULA
Personnel
$
164,948
Mayor/council
$
139,997
ALLOCATION FY2019 BUDGET
City Clerk
$
121,258
Finance
$
271,974
Attomey(less prosecutors)
$
182,821
CityHall
$
249,092
General Godt./Insuranee
$
89,942
Total
$
1,406,011
METHOD OF ALLOCATION:
Actual Costs for each fund are taken from the previous year's fmancial
statements.
FY 16
FY 17
Percent of
Comparison
Expenditures
Total
$ 17,120,817 General Government
$
17,714,328
0.56061905
$ 211,203 Airport TIF 2185 & 3185 (ruins transfer & Rede)
$
213,568
0.00675895
$ 83,969 Westside TIF 2188 & 3188
$
89,888
0.00284476
$ 258,253 Forestry
$
233,284
0.00738292
$ 118,974 13ID(2700+2701)
$
82,840
0.00262170
$ 57,712 Airport - less depr
$
60,402
0.00191159
$ 2,418,455 Water Fund - less billing
$
2,471,789
0.07822662 $
(13,883,471) supported funds
$ 242,452 Water Billing
$
253,712
0.00802942 $
31,597,799 total per budget
printout
$ 1,356,357 Sewer Operations
$
1,333,990
0.04221781 $
17,714,328
$ 222,656 Sewer Billing
$
233,386
0.00738615
$ 2,600,467 Wastewater Fund
$
2,635,448
0.08340606
$ 939,038 Storm sewer
$
945,180
0.02991284
$ 915,679 Solid Waste Fund
$
858,469
0.02716863
$ 480,546 Building Inspection
$
701,131
0.02218924
$ 1,975,467 Street Maintenance
$
2,224,115
0.07038829
$ 279,537 Light Maintenance
$
290,857
0.00920498
$ 1,024,938 Ambulance
$
1,255,412
0.03973100
$ 30,306,520 Total
$
31,597,799
1.000000
ALLOCATION:
Total FYI
FYI
Allocation
Last Years
General Fund
0.560619
$ 788,237 $
808,606 diff
Monthly
Airport TlF
0.006759
$ 9,503 $
9,975 $
(472)
S
791.93
Westside TlF
0.002845
$ 4,000 $
3,966 $
34
S
333.31
Forestry
0.007383
$ 10,380 $
12,197 $
(1,817)
S
865.04
BID
0.002622
$ 3,686 $
5,619 $
(1,933)
S
307.18
Airport
0.001912
$ 2,688 $
2,726 $
(38)
S
223.98
Water Operations
0.078227
$ 109,988 $
114,222 $
(4,234)
S
9,165.63
Water Billing
0.008029
$ 11,289 $
11,451 $
(162)
S
940.79
Sewer Operations
0.042218
$ 59,359 $
64,060 $
(4,701)
S
4,946.56
Sewer billing
0.007386
$ 10,385 $
10,516 $
(131)
S
865.42
Wastewater Operations
0.083406
$ 117,270 $
122,819 $
(5,549)
S
9,772.49
Storm sewer
0.029913
$ 42,058 $
44,350 $
(2,292)
S
3,504.82
Solid Waste
0.027169
$ 38,199 $
43,247 $
(5,048)
S
3,183.28
Building Inspection-
0.022189
$ 29,956 $
21,454 $
8,502
S
2,496.36
Street Maintenance
0.070388
$ 98,967 $
93,300 $
5,667
S
8,247.23
Light Maintenance
0.009205
$ 12,942 $
13,202 $
(260)
S
1,078.53
Ambulance 2230
0.039731
$ 55,862 $
48,407 $
7,455
S
4,655.19
Total
1.000000
$ 1,404,769 $
1,430,117 $
(4,978)
S
51,377.71
$ 616,533
Revenue to General Fund
Notes: Did not include cost of prosecutor lobe
distributed for Admin.
Building fund not allowed to share cost
of Mayor & Council
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13
FY 2019 DEBT OBLIGATION SCHEDULE - ALL FUNDS
Remaining Principal FY 2019 Payment
GENERAL FUND
3.15% 2018 BOI - Fire Truck $500,000
SPECIAL REVENUE:
3.15% 2015 BOI - Chip Truck (Forestry) 5 yr
3.15% 2017 BOI - Chip Truck, $40,000 (Forestry) 5 yr
3.15% 2018 BOI - Kubota (Parks) 5 yr
3.15% 2018 BOI - Spray Gator, $28,809 (Parks) 5 yr
3.15% 2017 BOI - Restroom Remodel $39,214.43 (Parks) 5 yr
3.15% 2017 BOI - Mower $59,707 (Parks) 5 yr
3.15% 2017 BOI Chevy 1 Ton, $22,199 (Parks) 5 yr
3.15% 2017 BOI - Flatbed $8,867.06 (Parks) 5 yr
3.15% 2019 BOI - Woodland Park Remodel $100,000 (Parks) 5 yr
3.15% 2014 BOI -06 Intl Dump Tk $46,500 (Spec St. Maint) 5 yr
3.15% 2014 BOI - 07 Intl Dump Tk $116,195 (Spec St. Maint) 5 yr
2.50% 2017 SRF - 4th Ave E - $615,098 (Spec. St. Maint.) 20 yr
1.00% 2005 USDA- IRP Loan 61-01 Revolving Fund $520,000 30 yr
1.00% 2006 USDA- IRP Loan 61-03 Revolving Fund $228,497 30 yr
SPECIAL REVENUE TOTALS
DEBT SERVICE FUNDS:
3.83% 2005 AIRPORT TIF DEBT $2,000,000 15 yr
2.50i v 2016 CITY HALL REFINANCE BOI - $412,571 (5 yr)
1.59%" 2012 G. O. BOND -refunding POOL & FIRE HALL $4,145,000 10 yr
EST. 2018 WESTSIDE TIF BOND 19 yr
DEBT SERVICE FUNDS TOTALS
SIDEWALK & CURB WARRANTS (8 yr)
3.00 2010 S&C $ 942
3.00 2011 S&C $ 5,792
3.25% 2012 S&C $ 3,982
3.25% 2013 S&C $17,472
3.25% 2014 S&C $ 7,846
3.50 2015 S&C $ 9,272
3.75% 2016 S&C $ 9792
3.75% 2017 S&C $ 4288
S & C TOTALS
SIDS:
5.60% 2001 SID 343 - Sunnyview KRMC $1,518,500 20 yr
5.27% 2006 SID 344 - Old School Station $4,520,000 20 yr
3.00% 2013 SID 345 - The "Willows" $242,000 15 yr
SID TOTALS
$500,000 1 $47,707 $15,750 $63,457
$20,910
$6,899
$659
$7,558
$40,000
$9,631
$1,260
$10,891
$35,191
$6,696
$1,109
$7,805
$28,809
$5,762
$907
$6,669
$35,045
$8,445
$1,104
$9,549
$48,169
$11,646
$1,517
$13,163
$17,895
$4,371
$564
$4,935
$7,154
$1,730
$225
$1,955
$100,000
$10,000
$1,575
$11,575
$9,468
$9,469
$298
$9,767
$26,072
$26,071
$821
$26,892
$591,760
$24,262
$14,644
$38,906
$343,455
$18,639
$3,435
$22,074
$172,391
$8,301
$1,724
$10,025
1,476,315
$151,921
$29,842
$181,763
$340,000
$165,000
$15,226
$180,226
$209,125
$83,024
$6,587
$89,611
$1,415,000
$475,000
$27,463
$502,463
$4,735,000
$265,000
$155,000
$420,000
$6,699,125
$988,024
$204,276
$1,192,300
$118
$118
$4
$122
$1,448
$724
$43
$767
$1,493
$497
$49
$546
$8,736
$2,184
$284
$2,468
$4,903
$981
$159
$1,140
$6,954
$1,159
$243
$1,402
$8,568
$1,224
$321
$1,545
$4,288
$536
$161
$697
$36,508
$7,422
$1,264
$8,686
$15,000 $15,000
$1,820,000 $225,000
$174,000 $12,000
$2,009,000 $252,000
ENTERPRISE FUNDS:
Water
2.50%
2017 SRF - 4th Ave E - $1,974,989 20 yr
$1,900,056
$77,901
2.00%
2012 Res SFR loan (Main & Idaho Water Main) $404,000 9 yr
$126,000
$50,000
4.40%
2004 Refunding Bond (Hwy 93 So. Project) $1,840,000 20yr
$475,000
$70,000
2.25%
2012 Refin SRF - B Bonds (New Reservoir) $1,340,000 15 yr
$857,000
$87,000
TOTAL WATER
$3,358,056
$284,901
Sanitary Sewer & Waste Water Treatment Plant
2.25%
2012 Sanitary SRF loan $1,009000 (Hwy 93 So.) 12 yr
$538,000
$85,000
2.25%
2012 WWTP SRF LOAN $12,827,000 15 yr
$8,206,000
$832,000
3.00%
2014 WWTP SRF LOAN $1,102,748 (Digester Lid) 20 yr
$876,000
$47,000
2.50%
2018 SRF LOAN $13,650,000 (WESTSIDE INTERCEPTOR) 30 yr
$13,650,000
$154,108
TOTAL SEWER/WWTP
$23,270,000
$1,118,108
Storm Sewer
2.50%
2017 SRF - 4th Ave E - $71,913.71 20 yr
$69,185
$2,837
Solid Waste
2.5o°/"v
2013 BOI$172,988 (25 yd rear loader tk) 5yr
$39,121
$39,121
TOTAL ALL DEBT -ALL FUNDS
$37,457,313
$2,892,041
Note: all loans are fixed rate with the exception of the 13 BOI loans and the Westside TIF which are marked with a v next to the rate
BOI-BoardofInvestments FY19Rate: 3.15%
SRF- State Revolving Fund (DNRC money)
$825 $15,825
$91,708 $316,708
$5,480 $17,480
$98,013 $350,013
$47,019
$124,920
$2,270
$52,270
$22,793
$92,793
$18,799
$105,799
$90,881
$375,782
$11,633
$179,978
$25,935
$170,625
$388,171
USDA-IRP -Dept of Agriculture Intermediary Relending Program
G. O. Bonds -General Obligation voted bonded debt
$96,633
$1,011,978
$72,935
$324,733
$1,506,279
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MUNICIPAL JUDGE
Lori Adams
CITY CLERK
Aimee Brunckhorst
WARD
Karl Gabriel
Sandy Carlson
HUMAN RESOURCES PUBLIC WORKS
Terry Mitton Susie Tumer
CITY OF KALISPELL, MONTANA
ORGANIZATIONAL CHART
CITIZENS OF KALISPELL
CITY COUNCIL
MAYOR
Mark Johnson
WARD II WARD III WARD IV
Wayne Saverud Kyle Waterman Tim Kluesner
Chad Graham Rod Kuntz Phil Guiffrida
FINANCE
Rick Wills
CITY MANAGER
Doug Russell
INFORMATION
TECHNOLOGY
Erika Billiet
17
PLANNING, PARKS &
BUILDING & RECREATION
COMMUNITY
DEVELOPMENT Chad Fincher
Tom Jentz
PUBLIC SAFETY PUBLIC SAFETY LEGAL
FIRE POLICE Charlie Harball
Dave Dedman Wade Rademacher
(Interim)
CITY OF KALISPELL
Fund Description
1000 General Fund
General Fund- On-behalfpayments
Special Revenue Funds:
2185 TAX INCREMENT -AIRPORT
2188 TAX INCREMENT-WESTSIDE
2210 PARKS IN LIEU OF
2215 PARKS & RECREATION FUND
2230 AMBULANCE
2310 OLD SCHOOL TECHNOLOGY TIF
2311 OLD SCHOOL INDUSTRIAL TIF
2312 GLACIER RAIL PARK TEDD
2372 HEALTH -PERMISSIVE LEVY
2394 BUILDING CODE ENFORCEMENT
2399 IMPACT FEE FUND
2400 LIGHT MAINTENANCE
2420 GAS TAX
2421 BaRSAA
2500 SPECIAL STREET/TSS
2600 URBAN FORESTRY DISTRICT
2601 DEVELOPER'S TREES
2825 MACI GRANT
2880 CD LOAN REVOLVING
2881 CD LOAN REVOLVING #2
2886 COMMUNITY DEVELOPMENT
2887 RURAL DEVELOPMENT
2888 RURAL DEVELOPMENT #2
2915 STONEGARDEN GRANT
2916 DRUG ENFORCEMENT GRANT
2918 CHRP GRANT
2919 LAW ENE. BLOCK GRANT
2953 BROWNFIELDS ASSESSMENT GRANT
2955 BROWNFIELDS LOAN REVOLVING
2991 TIGER GRANT
2956 FIRE GRANTS
2957 HAZMAT GRANT
Total Special Revenue Funds
2019 FUND POSITION
Resources
Anticipated
Proposed
Estimated
Available
Revenue
Expenditures
Ending Balance/
Beginning Year
Carry over
S 2,998,245
$ 12,023,693
$ (11,851,324)
$ 3,170,614
$ 1,550,000
$ (1,550,000)
$ -
$ 2,073,847
$ 662,672
$ (2,538,300)
$ 198,219
$ 1,638,150
$ 338,978
$ (1,923,736)
$ 53,392
$ 18,392
$ -
$ (18,348)
$ 44
$ 879,778
$ 1,806,040
$ (2,101,723)
$ 584,095
$ 270
$ 1,296,766
$ (1,261,934)
$ 35,102
$ 10,888
$ 75,156
$ (76,500)
$ 9,544
$ 4,855
$ 6,550
$ (10,000)
$ 1,405
$ 520
$ 500
$ -
$ 1,020
$ 90,721
$ 998,025
$ (980,000)
$ 108,746
$ 1,973,181
$ 966,000
$ (955,843)
$ 1,983,338
$ 945,406
$ 166,500
$ (860,000)
$ 251,906
$ 320,336
$ 396,800
$ (403,658)
$ 313,478
$ 702,021
$ 428,483
$ (658,165)
$ 472,339
$ 74,438
$ 441,000
$ (515,438)
$ -
$ 2,311,206
$ 2,733,500
$ (3,040,871)
$ 2,003,835
$ 486,905
$ 686,950
$ (684,868)
$ 488,987
$ 97,804
$ -
$ (97,804)
$ -
$ 21,006
$ 416,122
$ (419,406)
$ 17,722
$ 227,220
$ 24,857
$ (177,000)
$ 75,077
$ 241,321
$ 33,541
$ (240,000)
$ 34,862
$ 286,094
$ 218,000
$ (241,234)
$ 262,860
$ 404,754
$ 45,328
$ (322,074)
$ 128,008
$ 347,823
$ 500
$ (260,025)
$ 88,298
$ -
$ 120,000
$ (120,000)
$ -
$ 13,396
$ 95,000
$ (95,520)
$ 12,876
$ 80,134
$ 11,466
$ (77,369)
$ 14,231
$ 69
$ 83,000
$ (83,000)
$ 69
$ -
$ 368,880
$ (368,880)
$ -
$ 100,500
$ 486,924
$ (587,424)
$ -
$ -
$ 3,825,909
$ (3,803,909)
$ 22,000
$ 4,778
$ 229,546
$ (229,546)
$ 4,778
$ 53,026
$ 500
$ (25,000)
$ 28,526
$ 13,408,839
$ 16,963,493
$ (23,177,575)
$ 7,194,757
IF.,
2019
Debt Service Funds:
SID Revolving Fund
G.O. BOND, series 2012 - Refunded Pool & Firehall
NEW CITY HALL Debt Service
SIDEWALK & CURB WARRANTS
SIDS
AIRPORT TIF DEBT SERVICE/Transfer to TIE
WESTSIDE TIE DEBT SERVICE
Total Debt Service funds
Capital Project Funds:
4188 TIGER RAIL/TRAIL CONST.
4290 WALK & CURB
Total Capital Projects
Enterprise Funds:
5210 WATER
5310 SEWER/WWTP
5349 STORM SEWER
5510 SOLIDWASTE
Total Enterprise Funds
Internal Service Funds:
6030 INFORMATION TECH. FUND
6010 CENTRAL GARAGE
Total Internal Service Funds
TOTAL CITY BUDGET
PAGE 2 - Fund Position
Resources
Anticipated
BUDGETED
Estimated
Available
Revenue
Expenditures
Ending Balance/
Beginning Year
Cam over
$ 291,115
$ 1,500
$ -
$ 292,615
$ 30,138
$ 503,000
$ (502,463)
$ 30,675
$ 12,434
$ 90,000
$ (89,611)
$ 12,823
$ 705
$ 8,809
$ (8,699)
$ 815
$ 280,836
$ 279,485
$ (350,013)
$ 210,308
$ 360,304
$ 600,500
$ (780,226)
$ 180,578
$ 490,011
$ 360,000
$ (366,027)
$ 483,984
$ 1,465,543
$ 1,843,294
$ (2,097,039)
$ 1,211,798
$ 3,352,632
$ -
$ (3,352,632)
$ -
$ -
$ 25,000
$ (25,000)
$ -
$ 3,352,632
$ 25,000
$ (3,377,632)
$
$ 11,059,924
$ 7,393,000
$ (11,218,240)
$ 8,074,684
$ 10,274,722
$ 19,563,470
$ (26,685,282)
$ 5,817,910
$ 4,231,775
$ 1,619,000
$ (4,047,062)
$ 2,095,135
$ 1,273,656
$ 1,031,100
$ (1,213,955)
$ 1,240,801
$ 26,840,077
$ 29,606,570
$ (43,164,539)
$ 17,228,530
$
190,453
$
636,757
$
(657,844)
$ 179,366
$
134,370
$
544,400
$
(540,004)
$ 138,766
$
324,823
$
1,181,157
$
(1,197,848)
$ 318,132
$
48,390,159
$
63,193,207
$
(86,415,957)
$ 29,123,831
* cash adjusted +$3,956,422 for non -cash line items (depreciation/prepaids)
Component Units
2701 BUSINESS IMPROVEMENT DISTRICT
7855 TOURISM BID (pass thru fund)
$ 55,951 $ 116,209 $ (147,183) $ 24,977
$ 6,000 $ 600,000 $ (606,000) $ -
Total with Component units $ (87,169,140)
[us,
ALL FUND
RECAP BY FUNCTION
FY 2019
Personal Services
Operations
Capital
Debt
Transfers
Other
Total
FUND:
& Benefits
Service
Financing Uses
1000 General Fund
$ 8,934,444
$ 1,564,730
$ 208,200
$ 63,457
$ 1,080,493
$ 11,851,324
General Fund- On-behalfpayments
$ 1,550,000
$ 1,550,000
Special Revenue Funds:
2185 TAX INCREMENT -AIRPORT
$ 27,149
$ 11,151
$ 2,500,000
$ 2,538,300
2188 TAX INCREMENT-WESTSIDE
$ 56,544
$ 7,192
$ 360,000
$ 1,500,000
$ 1,923,736
2210 PARKS IN LIEU OF
$ 18,348
$ 18,348
2215 PARKS& RECREATION FUND
$ 1,229,659
$ 576,401
$ 247,000
$ 55,650
$ 2,108,710
2230 AMBULANCE
$ 935,105
$ 259,842
$ 60,000
$ 1,254,947
2310 OLD SCHOOL TECHNOLOGY TIF
$ 21,500
$ 55,000
$ 76,500
2311 OLD SCHOOL INDUSTRIAL TIF
$ 10,000
$ 10,000
2372 HEALTH -PERMISSIVE LEVY
$ 980,000
$ 980,000
2399 IMPACT FEE FUND
$ 10,000
$ 850,000
$ -
$ 860,000
2394 BUILDING CODE ENFORCEMENT
$ 676,754
$ 244,089
$ 35,000
$ 955,843
2400 LIGHT MAINTENANCE
$ 101,081
$ 302,577
$ -
$ -
$ 403,658
2420 GASTAX
$ 516,800
$ 141,365
$ 658,165
2421 BaRSAA
$ 515,438
$ 515,438
2500 SPECIAL STREET/TSS
$ 1,201,001
$ 1,404,024
$ 339,200
$ 75,646
$ 21,000
$ 3,040,871
2600 URBAN FORESTRY DISTRICT
$ 291,436
$ 354,982
$ 20,000
$ 18,450
$ 684,868
2601 DEVELOPERS TREES
$ 97,804
$ 97,804
2825 MAC GRANT
$ 419,406
$ 419,406
2880 CD LOAN REVOLVING
$ 2,000
$ 175,000
$ 177,000
2881 CD LOAN REVOLVING
$ 240,000
$ 240,000
2886 COMMUNITY DEVELOPMENT
$ -
$ 23,734
$ 48,750
$ 168,750
$ 241,234
2887 RURAL DEVELOPMENT REVOLVING
$ 22,074
$ 300,000
$ 322,074
2888 RURAL DEVELOPMENT REVOLVING #2
$ 10,025
$ 250,000
$ 260,025
2915 STONEGARDEN GRANT
$ 20,000
$ 100,000
$ 120,000
2916 DRUG ENFORCEMENT GRANT
$ 89,520
$ 6,000
$ 95,520
2918 CHRP GRANT
$ 77,369
$ 77,369
2919 LAW ENE. BLOCK GRANT
$ 60,000
$ 23,000
$ 83,000
2953 EPA BROWNFIELDS ASSESSMENT
$ 368,880
$ 368,880
2955 EPA BROWNFIELDS LOAN REVOLVING
$ 9,970
$ 577,454
$ 587,424
2991 TIGER GRANT
$ 3,803,909
$ 3,803,909
2956 FIRE GRANTS
$ 5,000
$ 224,546
$ 229,546
2957 HAZMAT GRANT
$ 8,000
$ 17,000
$ 25,000
Debt Service Funds:
SID Revolving Fund
$ -
$ -
G.O. BOND, series 2012 - Refinancing
$ 502,463
$ 502,463
NEW CITY HALL Debt Service
$ 89,611
$ 89,611
SIDEWALK & CURBS
$ 8,699
$ 8,699
SIDS
$ 350,013
$ 350,013
WESTSIDE TIF DEBT SERVICE
$ 366,027
$ 366,027
AIRPORT TIF DEBT SERVICE
$ 180,226
$ 600,000
$ 780,226
Capital Project Funds:
4188 TIGER RAIL / TRAIL CONST.
$ 3,352,632
$ 3,352,632
4290 WALK & CURB
$ 25,000
$ 25,000
Enterprise Funds:
Depreciation
5210 WATER
$ 1,136,494
$ 984,190
$ 7,881,424
$ 376,132
$ 840,000
$ 11,218,240
5310 SEWER/WWTP •
$ 1,292,706
$ 1,996,303
$ 19,228,353
$ 1,502,920
$ 2,665,000
$ 26,685,281
5349 STORM SEWER •
$ 587,658
$ 330,155
$ 2,796,700
$ 4,549
$ 43,000
$ 285,000
$ 4,047,062
5510 SOLIDWASTE •
$ 615,614
$ 329,788
$ 38,200
$ 40,353
$ 40,000
$ 150,000
$ 1,213,955
Internal Service Funds:
6010 CENTRAL GARAGE
$ 228,991
$ 295,934
$ 15,000
$ 539,925
6030 INFORMATION TECH. FUND •
$ 232,915
$ 387,008
$ 28,000
$ 10,000
$ 657,923
TOTAL CITY BUDGET
S 19,352,441
1 S 10,765,492
S 35,928,374
S 3,715,045
S 3,189,493
S 13,465,113
S 86,415,957
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23
GENERAL FUND
PAGE FUND Dept. #
i-ii
1000
General Fund Revenue and Summary
iii-iv
1000
General Fund Appropriation Summary
1
1000
400
General Government
$
904,178
2
1000
401
City Manager
$
203,360
3
1000
401
Human Resources
$
173,933
4
1000
402
Mayor & City Council
$
170,595
5
1000
402
City Clerk
$
130,248
6
1000
403
Finance Department
$
295,163
7
1000
404
City Attorney
$
555,660
8
1000
406
Municipal Court
$
366,898
9
1000
410
Public Works Administration
$
49,114
10
1000
412
City Facilities Maintenance
$
288,050
11-14
1000
413
Police
$
5,124,531
15
1000
416
Fire
$
3,113,187
16
1000
420
Planning Department
$
380,074
17
1000
480
Community Development
$
96,334
Total General Fund
$ 11,851,324
18 1001 On -behalf Retirement Payments $ 1,550,000
GENERAL FUND REVENUE AND SUMMARY
FUND: 1000
MILL VALUE $ 38.018 S 41.231 S 41.231 S 42.868
ACTUAL
I BUDGET
I ACTUAL
I BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
GENERAL FUND MILL LEVY
148.20
PROPERTY TAXES:
311100
Real Property Taxes
5,462,912
311105
PILOT payment
17,252
311200
Personal Property
137,360
312000
Penalty & Interest
8,056
145.20 145.20 146.84
5,800,000
5,850,674
6,222,000
17,250
16,488
16,500
135,000
150,876
145,000
8,000
9,821
8,000
SUBTOTAL $ 5,625,580 $ 5,960,250 $ 6,027,859 $ 6,391,500
LICENSES & PERMITS:
322101
Alcohol Beverage
31,813
322300
General and occupational
1,551
323012
Planning fees & Sign permits
77,099
323109
Zoning & Site Plan Review Fees
20,331
323200
Parade Permits
850
30,000
33,144
30,000
1,700
1,355
1,700
40,000
146,826
60,000
14,000
16,477
15,000
1,000
1,750
1,000
SUBTOTAL
$ 131,644 $
86,700 $
199,552 $
107,700
INTERGOVERNMENTAL REVENUE:
335030
MV Tax Ad Valorem
1,792
1,500
1,860
1,500
335076
Gaming Machine Permits
63,950
60,000
63,300
60,000
335110
Live Card Game, keno & bingo
1,550
1,000
1,550
1,000
335230
1113124 ENITII,EMENT
2,773,828
2,857,688
2,798,257
2,878,523
SUBTOTAL
$ 2,841,120 $
2,920,188 $
2,864,967 $
2,941,023
CHARGES FOR SERVICES:
341020
Administrative charges
574,368
638,811
638,715
628,533
341021
Grant Admin. (Planning, finance)
0
5,000
59,296
80,000
341022
Conduit Agency Fees
65,380
0
0
0
341025
City Collections/other charges
14,434
5,000
8,285
5,000
342010
KPD -Public safety fees
27,429
25,000
29,679
25,000
342014
KPD -School Resource Officers
149,037
209,037
205,557
209,187
342016
KPD -Regional Training /testing Reimb.
1,906
5,000
11,900
12,000
343018
Parking Permits, meters, boot removal
92,611
95,000
98,194
95,000
343062
Airport fuel tax
0
0
0
6,578
343063
Aiport ground lease
0
0
0
14,422
SUBTOTAL
$ 925,165 $
982,848 $
1,051,626 $
1,075,720
con't.
1
GENERAL FUND
Revenue - Page 2
FINES AND FORFEITURES:
351035 Parking Imes
351017 Technology fees
351000 City Court Fines & fees, admin
SUBTOTAL
MISC. REVENUE
362015 Insurance Reimbursements
362020 MMIA GASB 45 reimbursement
364030 Auction & misc. collections/donations
381060 Operating transfer 2372 -health insurance
SUBTOTAL
INVESTMENT REVENUE:
373030 Interest on Old School SID loan - 1.25%
371010 Interest Earnings
TOTAL GENERAL REVENUE
CASH JULY 1 (Includes designated $)
TOTAL AVAILABLE FOR BUDGET
EXPENDITURES
CASH CARRYOVER (year end operating)
Designated for Capital
Assigned Court Technology fees
Designated for Bandshell
Designated for Parking
Total cash available
Total General Cash Carryover Unassigned/Undesignated
ACTUAL
I BUDGET
I ACTUAL
BUDGET
I
FY16/17
FY17/18
FY17/18
FY18/19
39,607
35,000
58,524
50,000
29,550
20,000
24,992
20,000
385,390
450,000
360,061
450,000
$
454,547
$ 505,000
$ 443,577
$ 520,000
31,969
20,000
4,911
20,000
0
3,000
3,000
0
4,874
5,000
13,018
5,000
901,000
901,000
901,000
889,000
$
937,843
$ 929,000
$ 921,929
$ 914,000
$
$ 32,500
$
$ 48,750
$
19,561
$ 15,000
$ 32,942
$ 25,000
$
10,935,460
$ 11,431,486
$ 11,542,452
$ 12,023,693
$
2,167,240
$ 2,609,962
$ 2,609,962
$ 2,998,245
$
13,102,700
$ 14,041,448
$ 14,152,414
$ 15,021,938
$
10,492,738
$ 11,650,569
$ 11,154,169
$ 11,851,324
$
2,319,425
$ 2,050,808
$ 2,658,174
$ 2,400,543
$
181,906
$ 261,906
$ 261,906
$ 711,906
$
74,623
$ 54,623
$ 54,623
$ 34,623
$
10,466
$ -
$ -
$ -
$
23,542
$ 23,542
$ 23,542
$ 23,542
$
2,609,962
$ 2,390,879
$ 2,998,245
$ 3,170,614
21.2% 17.9% 23.0% 20.0%
# ETE's appropriated
GENERAL FUND APPROPRIATION
ETE's 1 1.5
General City Human Mayor
Government Manager Resources Council
SUMMARY
1.33 3.2
City Clerk finance
4.67
Attorney
4
Municipal
Court
110 Salaries
$ 144,715 $
130,303
$ 63,107
$ 93,439 $
202,052 $
382,200
$ 233,996
114 Comptime Buyback & severance. Def. Comp.
24,871
121 Overtime & Spec. Assign PD,
250
-
153 Health Insurance
22,723
17,344
62,903
20,230
38,637
61,927
43,902
155 Retirement
15,332
10,185
2,481
7,349
15,863
30,045
18,350
TOTAL PERSONAL SERVICES
-
182,770
157,833
128,491
121,268
281,423
474,172
296,248
210 Supplies/office/computers/Non-capital equip 218
4,000
2,000
600
500
300
1,000
2,563
4,500
220 Other supplies, safety equip, ammo,
230 Supplies & FUEL; chemicals, concession sup
240 Uniforms
312 Postage
17,000
400
320 Printing, advertising, newsletter, books
4,000
300
8,500
1,500
330 Audit, filing fees
21,185
8,000
6,498
600
340 Electricity, natural gas
345 Telephone, web, cell, radio, security cameras
2,190
480
1,025
1,400
350 Prof. Services/League/911 disp./kidsporUEagle
547,150
1,000
7,030
4,400
4,940
62,400
5,750
362 Maint. services, building, equip,mdios,landscaping
6,600
360 Technology services (court)
40,000
370 Dues & Training, meetings, League meeting
16,000
6,500
28,076
3,200
7,500
7,000
10,000
380 Medical services
390 Other Purchased Services
7,500
500 Fixed Charges, Insurance, transfers
304,243
SUBTOTAL PURCHASED SERVICES/SUPPLIES
904,178
20,590
16,100
42,104
8,980
13,740
81,488
70,650
600 DEBT SERVICE
940 CAPITAL OUTLAY
DEPARTMENT TOTAL 2019
$ 904,178
$ 203,360 $
173,933
$ 170,595
$ 130,248 $
295,163 $
555,660
$ 366,898
2018 BUDGET (info Only)
$ 1,024,229
$ 193,933 $
172,099
$ 156,113
$ 127,704 $
284,064 $
477,875
$ 368,158
111
GENERAL FUND APPROPRIATION SUMMARY
# FTE's appropriated
0.25
Public
Works
1.45
Facilities
48.75
Police
22.9
Fire
3.95
Planning
Department
1
Community
Development
94.00
TOTAL
110 Salaries $
18,149 $
70,063 $
3,194,066
1,727,975
$ 278,527
$ 64,795
$ 6,603,387
114 Comptime Buyback & severance. Def. Comp.
-
200
11,600
18,000
$ 54,671
121 Overtime & Spec. Assign PD,
128,000
40,000
$ 168,250
153 Health Insurance
3,285
14,419
659,273
319,276
60,251
14,329
$ 1,338,499
155 Retirement
1,396
5,268
405,693
230,748
21,867
5,060
$ 769,637
TOTAL PERSONAL SERVICES
22,830
89,950
4,398,632
2,335,999
360,645
84,184
$ 8,934,444
210 Supplies/office/computers/Non-capital equip 218
14,000
44,500
23,500
6,000
2,250
$ 105,713
220 Other supplies, safety equip, ammo,
8,000
91,950
20,000
$ 119,950
230 Supplies & FUEL; chemicals, concession sup
3,000
79,250
17,325
300
$ 99,875
240 Uniforms
1,500
15,750
$ 17,250
312 Postage
500
$ 17,900
320 Printing, advertising, newsletter, books
5,500
1,200
$ 21,000
330 Audit, filing fees
2,000
500
$ 38,783
340 Electricity, natural gas
77,000
$ 77,000
345 Telephone, web, cell, radio, security cameras
350
400
17,500
6,000
1,000
900
$ 31,245
350 Prof. Services/League/911 disp./kidsporUEagle
2,000
41,500
29,250
13,800
2,000
1,500
$ 722,720
362 Maint. services, building, equip,mdios,landscaping
43,500
59,000
17,000
$ 126,100
360 Technology services (court)
$ 40,000
370 Dues & Training, meetings, League meeting
2,500
55,000
10,000
7,000
6,500
$ 159,276
380 Medical services
6,000
26,675
$ 32,675
390 Other Purchased Services
2,500
$ 10,000
500 Fixed Charges, Insurance, transfers
4,434
3,700
148,749
562,481
1,129
$ 1,024,736
SUBTOTAL PURCHASED SERVICES/SUPPLIES
26,284
175,600
539,199
713,731
19,429
12,150
2,644,223
600 DEBT SERVICE
63,457
$ 63,457
940 CAPITAL OUTLAY
-
22,500
186,700
-
-
$ 209,200
DEPARTMENT TOTAL 2019 $
49,114 $
288,050 $
5,124,531 $
3,113,187
$ 380,074
$ 96,334
$ 11,851,324
2018 BUDGET (info only) $
48,702 $
335,903 $
5,071,616 $
2,923,815
$ 378,095
$ 88,263
$ 11,650,569
1V
GENERAL GOVERNMENT
FUND: GENERAL 1000-400-41XXXX
EXPENDITURE DETAIL
410530
Audit:
331
Annual Report Filing fees
353
Contract services - Audit
354
GASB 45 (75) cost for Other Post Empl Benefits
410560
Central Purchasing
210
Office Supplies
312
Postage
320
Printing & envelopes
354
Contract Services - document shredding
410600-354
Elections:
410900
Records Admin.:
331
Publication & Filing Fees
460452-366
Hockaday -annual building maint. per lease
460452-355
Eagle Transit contribution
420000-354
911 Dispatch Services Contract
420000-356
Smith Valley levy reimbursement
430300-355
Airport reimbursement
510310-354
ICMA Fees
510330-513
Liability Insurance
510330-517
Property Insurance
510330-516
Uninsured Loss (insurance deductible)
510300
Contingency
460000-820
Transfer to Forestry
Transfer to Parks (Bandshell)
Total
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$2,935
$2,935
$2,935
$2,935
$14,250
$14,250
$12,900
$14,250
$0
$7,500
$7,500
$0
$2,420
$4,000
$3,405
$4,000
$13,691
$16,000
$17,251
$17,000
$2,669
$4,500
$3,910
$4,000
$123
$500
$75
$250
$0
$18,255
$13,431
$0
$2,507
$4,000
$3,626
$4,000
$6,600
$6,600
$6,600
$6,600
$15,000
$15,000
$15,000
$15,000
$472,804
$479,000
$490,042
$510,000
$378
$400
$348
$400
$0
$0
$0
$21,000
$500
$500
$500
$500
$61,925
$110,310
$110,313
$73,483
$49,965
$50,012
$50,025
$50,760
$20,973
$50,000
$43,879
$50,000
$882
$30,000
$0
$30,000
$0
$200,000
$200,000
$100,000
$0
$10,467
$10,467
$0
$667,622
$1,024,229
$992,207
$904,178
I
CITY MANAGER
ACCOUNT # 1000-401
PURPOSE OF THIS DEPARTMENT:
The City Manager's office administers the affairs of the local government. This includes the direction,
supervision, and administration of the departments, agencies, and offices of the local government.
Additionally the City Manager implements City Council policy in accordance with Montana Codified Law
7-3-204.
GOALS OF THIS DEPARTMENT:
As the administrative center of the local government, the City Manager's office strives to meet its purpose
by implementing an organizational culture that provides prompt, equitable, effective and economical
services to the citizens of Kalispell.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
This year's budget represents efforts to implement projects across the community, including the Core Area
Redevelopment, the West Side Interceptor, enhance work in Public Works through increased gas tax funds,
and increased forestry resources. Additionally, activity is accounted for in this budget for the upcoming
legislative session where work of the infrastructure coalition and preservation of tax increment financing is
anticipated to be at the forefront.
CITY MANAGER
FUND: GENERAL 1000-401-410210
Personal Services:
110
Salaries and payroll costs
153
Health Insurance
155
Retirement & deferred comp.
Subtotal
Materials & Services:
210
Supplies
312
Newsletter, books
345
Telephone
373
Dues & Training
379
Meetings
Subtotal
Total
EXPENDITURE DETAIL
FTE's
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
1 1 1 1
$135,385 $141,390 $140,216 $144,715
$22,038 $22,857 $17,473 $22,723
$14,496 $14,966 $14,899 $15,332
$171,919 $179,213 $172,588 $182,770
$274
$1,500
$420
$2,000
$0
$400
$117
$400
$880
$1,120
$970
$2,190
$8,967
$8,300
$9,146
$11,000
$3,938
$3,400
$3,628
$5,000
$14,059 $14,720 $14,281 $20,590
$185,978 $193,933 $186,869 $203,360
HUMAN RESOURCES
ACCOUNT 4 1000-401
PURPOSE OF THIS DEPARTMENT:
The HR Department provides services and support to departments and their staff to facilitate process improvements,
increased effectiveness, and efficiencies. The HR Department acts as the advisor for personnel policies & procedures,
labor relations and contract administration, job classifications, wage administration, recruitment & selection, employee
relations, safety, liability and associated insurance programs, and related state and federal programs.
GOALS OF THIS DEPARTMENT:
1. Provide guidance and assist with coordination of personnel matters, including benefits and labor negotiations.
2. Facilitate improvements and streamline documentation used by various departments to improve efficiencies.
3. Monitor "Risk Management" programs, looking for ways to reduce injuries, claims and associated costs.
4. Identify legal trends and employer -employee regulatory changes to determine impact to the organization.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
In addition to the continuation of the traditional human resource functions necessary within the organization's structure,
the Human Resources Department will continue to improve the availability and functionality of the electronic
documentation across the organization in its reporting and risk management efforts. Additionally, the Human Resource
Department will be continue to be substantially involved in the research, development, and implementation of a potential
classification methodology for positions within the organization. An updated classification can enhance the ability to
recruit, retain, and encourage employee development.
HUMAN RESOURCES
FUND: GENERAL 1000-401-410830
Personal Services:
110 Salaries and payroll costs
153 Health Insurance
155 Retirement
Subtotal
Materials & Services
210
Office Supplies
338
Recruitment
354
Contract Services
373
Dues & Training
Subtotal
Total
EXPENDITURE DETAIL
FTE'S
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
1.5 1.5 1.5 1.5
$122,335
$127,044
$125,556
$130,303
$18,532
$19,642
$14,828
$17,344
$9,466
$9,813
$9,819
$10,185
$150,333
$156,499
$150,203
$157,833
$447
$600
$489
$600
$5,667
$8,000
$11,121
$8,000
$2,320
$1,000
$845
$1,000
$6,182
$6,000
$6,925
$6,500
$14,616
$15,600
$19,380
$16,100
$164,949 $172,099 $169,583 $173,933
99
MAYOR/COUNCIL
ACCOUNT # 1000-402
PURPOSE OF THIS DEPARTMENT:
The City Council performs the legislative activities for the City of Kalispell, which include enacting
ordinances and resolutions, adopting the budget, setting service fees, and appropriating funding to the City's
programs and services.
DEPARTMENT PERSONNEL: The Kalispell City Council is composed of eight (8) City Councilors and
the Mayor. The city is divided into four Wards with two Councilors elected from each and the Mayor
elected at -large.
GOALS OF THIS DEPARTMENT:
The City Council supports the provision of leadership, vision, and direction in responding to the needs of
the community. The Council endeavors to represent the citizens of Kalispell and work toward establishing
policies to provide services that are fiscally responsible and sustainable.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The Mayor and Council budget accounts for the service and participation within the Montana League of
Cities, the National League of Cities, and efforts to engage National and State legislators on areas that are
of importance to the City of Kalispell. Additionally, the 2019 budget reflects efforts to implement long
term planning projects across the municipal spectrum.
MAYOR / COUNCIL
FUND: GENERAL 1000-402-4 10 100
Personal Services:
110
Salaries and payroll costs
153
Health Insurance
155
Retirement PERS
Subtotal
Materials & Services:
210
Office Supplies
335
MT. League of Cities Conference
354
Contract Services
373
Dues
379
Meetings
Subtotal
Total
EXPENDITURE DETAIL
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
FTE'S 9
9
9
9
$62,504
$63,107
$62,296
$63,107
$57,204
$62,936
$53,230
$62,903
$2,479
$2,463
$2,501
$2,481
$122,187
$128,506
$118,027
$128,491
$0
$100
$157
$500
$2,145
$6,417
$2,111
$6,498
$2,736
$4,500
$2,073
$7,030
$6,576
$6,000
$6,576
$8,576
$6,353
$10,590
$9,018
$19,500
$17,810 $27,607 $19,935 $42,104
$139,997 $156,113 $137,962 $170,595
4
CITY CLERK
ACCOUNT # 1000-402
PURPOSE OF THIS DEPARTMENT:
The City Clerk's office is the information, document resource, and official records management office for
the City, including preserving the official actions of the City Council and overseeing procurement.
Additionally, the City Clerk manages communication efforts with other City Departments, and the general
public utilizing a variety of tools such as an internal newsletter, government access channel, press releases,
notification listservs and social media campaigns.
DEPARTMENT PERSONNEL: City Clerk (1.0) and Deputy Clerk (.33).
GOALS OF THIS DEPARTMENT:
Goals of the Clerk's office include enhancing the city social media campaign through the use of strategic
advertising, and outreach. The City Clerk is continuing work to become Accredited in Public Relations this
year to ensure outreach goals are achieved with maximum efficiency and return on investment.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
Budget expenditures support ongoing goals to provide exceptional service to the public and staff in the
creation and preservation of city records, and other standard clerk responsibilities. Contract services has
been increased to reflect the cost of archiving one additional social media page such as Instagram if staff
determines the addition would be beneficial.
CITY CLERK
FUND: GENERAL 1000-402-410150
EXPENDITURE DETAIL
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
Personal Services: FTE's
1.33
1.33
1.33
1.33
110
Salaries and payroll costs
$87,597
$91,120
$89,759
$93,439
112
Severance
$0
$0
$0
$0
121
Overtime
$0
$250
$35
$250
153
Health insurance
$19,939
$20,271
$20,210
$20,230
155
Retirement PERS
$6,793
$7,083
$7,050
$7,349
Subtotal
$114,329
$118,724
$117,054
$121,268
Maintenance & Services:
210
Office Supplies *
$173
$200
$231
$300
331
Communications - Advertising
$35
$700
$360
$600
345
Telephone
$440
$480
$480
$480
354
Contract Services
$0
$300
$0
$300
352
Codification
$3,944
$4,100
$1,653
$4,100
373
Dues & Training
$2,338
$3,200
$3,346
$3,200
Subtotal
$6,930
$8,980
$6,070
$8,980
Total
$121,259
5127,704
$123,124
5130.245
k,
FINANCE
ACCOUNT # 1000-403
PURPOSE OF THIS DEPARTMENT:
The Finance Department manages and maintains financial records in conformity with generally accepted
accounting principles and in compliance with State and Federal laws, and provides timely, accurate, clear,
and complete financial information and support to the governing body, other City departments, and the
citizens of the City of Kalispell.
DEPARTMENT PERSONNEL: (32 FTE) .5 Finance Director, 1 Treasurer, .7 City Accountant,
.5 Payroll Specialist, .5 Accounts Payable Clerk.
GOALS OF THIS DEPARTMENT:
1. The Finance Department will safeguard financial assets and maximize investment earnings.
2. Financial reports will be issued accurately and on schedule.
3. Maintain accurate and current financial documentation for City operations.
4. The Finance Department will adhere to contractual requirements in grants and other reporting.
5. Accurate financial information will be made easily and readily available to departments.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The FY2019 Finance budget provides the department funding to: 1) pay City obligations accurately and
timely, 2) record and report financial transactions in compliance with applicable requirements and
expectations, 3) conduct the required annual audit, 4) promote effective and efficient service to internal and
external clients through continuous improvements with office procedures, 5) safeguard official records and
ensure they are readily retrievable, 6) continue refining the budget document to provide a more meaningful
instrument, and produce and improve the Comprehensive Annual Financial Report that qualifies for the
Government Finance Officer's Association Certificate of Excellence in Financial Reporting.
FINANCE DEPARTMENT
FUND: GENERAL 1000-403-410550
Personal Services:
110
Salaries and payroll costs
112
Salaries - Retirement
153
Health Insurance
155
Retirement
Subtotal
Materials & Services:
210
Supplies
322
Books
353
Contract Services
354
Contract Services -Grizzly Security
355
Bank fees
373
Dues & Training
Subtotal
Total
EXPENDITURE DETAIL
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
FTE'S 3.2
3.2
3.2
3.2
$206,259
$214,508
$213,280
$202,052
$0
$0
$0
$24,871
$39,605
$38,696
$40,812
$38,637
$15,964
$16,650
$16,722
$15,863
$261,828
$269,854
$270,814
$281,423
$490
$300
$225
$1,000
$0
$250
$145
$300
$180
$760
$267
$540
$1,277
$1,800
$638
$1,200
$3,151
$3,600
$3,202
$3,200
$5,048
$7,500
$5,020
$7,500
$10,146 $14,210 $9,497 $13,740
$271,974 $284,064 $280,311 $295,163
CITY ATTORNEY
ACCOUNT # 1000-404
PURPOSE OF THIS DEPARTMENT:
The purpose of the Office of the City Attorney is to provide legal counsel to the City of Kalispell municipal
organization, its City Manager and the City Council. This effort includes advising on relevant state statutes
as they pertain to municipal organizations, resolution and ordinance preparation, city code maintenance, and
contract development. Additionally, the Office of the City Attorney defends the interests of the City
through preventative legal management, litigation, and prosecution within Municipal Court, appeals to
District Court and the State Supreme Court.
DEPARTMENT PERSONNEL: Attorney (3) and Legal Secretary (1.67).
GOALS OF THIS DEPARTMENT:
The primary goal for the Office of the City Attorney is to provide high quality and timely legal counsel for
the City to minimize exposure to loss and protect the relevant interests for the City of Kalispell.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The FY2019 budget provides a continuation of the level of service from the previous year with the
expectation that the Office of the City Attorney will be engaged in efforts to develop legal review for policy
framework in the area of redevelopment, litigation management, and debt counsel related to previous
issuances from the City. Increasing workload for the prosecutor brought about by increased filings by the
public defender's office, increased property crime and the anticipated fallout from the implementation of
Marcy's Law has reached a threshold making the hiring of an additional prosecutor advisable.
ATTORNEY
FUND: GENERAL 1000-404-411110
Personal Services
110 Salaries and payroll costs
153 Health Insurance
155 Retirement
Subtotal
Maintenance & Operations:
210
Office Supplies/computer
322
Uxis/Nexis; books, subscriptions
345
Telephone & Communications
354
Contract Services/contingency
373
Dues & Training
Subtotal
Total
EXPENDITURE DETAIL
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
FTE's 4.67
4.67
4.67
4.67
$360,892
$372,621
$354,943
$382,200
$51,942
$52,804
$51,795
$61,927
$27,904
$28,950
$27,776
$30,045
$440,738
$454,375
$434,514
$474,172
$833
$2,500
$1,700
$2,563
$8,670
$8,000
$11,158
$8,500
$939
$1,000
$758
$1,025
$177
$5,000
$23,287
$62,400
$5,695
$7,000
$6,490
$7,000
$16,314 $23,500 $43,393 $81,488
$457,052 $477,875 $477,907 $555,660
MUNICIPAL COURT
ACCOUNT # 1000-406
PURPOSE OF THIS DEPARTMENT:
The purpose of the Kalispell Municipal Court is to serve the community and protect individual rights by
providing prompt and fair administration of justice. The Kalispell Municipal Court processes all
misdemeanor traffic, criminal and animal control offenses, orders of protection and civil cases that occur
within the City limits of Kalispell.
DEPARTMENT PERSONNEL: Municipal Court Judge (1), Court Administrator (1),
Court Clerks (2).
GOALS OF THIS DEPARTMENT:
The goal of Kalispell Municipal Court is to provide the citizens of Kalispell access to a fair and impartial
court system.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The fiscal year 2019 Municipal Court budget strives to maintain the ability to provide the citizens of
Kalispell access to a fair and impartial justice system.
MUNICIPAL COURT
FUND: GENERAL 1000-406-410360
EXPENDITURE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
Personal Services:
FTE's 4
4
4
4
110
Salaries and payroll costs
$220,913
$228,151
$222,523
$233,996
121
Overtime
$583
$0
$46
$0
153
Health
$44,248
$51,674
$40,917
$43,902
155
Retirement
$17,105
$17,683
$17,382
$18,350
Subtotal
$282,849
$297,508
$280,868
$296,248
Materials & Services
210
Supplies
$3,080
$4,500
$3,223
$4,500
320
Printing & books
$228
$1,500
$1,938
$1,500
345
Tele. & Communications
$87
$1,400
$101
$1,400
353
Technology funds
$43,635
$40,000
$19,180
$40,000
354
Contract Services
$10,065
$5,750
$2,946
$5,750
373
Dues & Training
$3,738
$10,000
$4,042
$10,000
394
Jury & Witness fees
$2,816
$7,500
$1,294
$7,500
Subtotal
$63,649
$70,650
$32,724
$70,650
Total $346,498 $368,158 $313,592 $366,898
PUBLIC WORKS ADMINISTRATION
ACCOUNT # 1000-410
PURPOSE OF THIS DEPARTMENT:
Public Works Administration supports community growth that sustains and improves the quality of
community life through planning, accurate design, and quality construction. To assist others in providing
and maintaining proper community infrastructure and facilities.
DEPARTMENT PERSONNEL: (.25 FTE)
.05 Administrative Coordinator
.05 Public Works Director
.05 Budget Resource Manager
.05 Assessment Coordinator
.05 Road & Fleet Superintendent
GOALS OF THIS DEPARTMENT:
1. Ensure quality construction of infrastructure meeting minimum standards.
2. Maintain current and accurate mapping.
3. Provide prompt and effective review of site improvement plans.
4. Provide effective city budgeting guidance.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FY19 Public Works Administration budget reflects the continuation of utilizing asset management
software to inventory, perform work orders, and asset tracking management. This year modules will be
expanded to include tablets for engineering staff, which will be used in the field for construction
inspections, stormwater inspections and right away permitting.
PUBLIC WORKS - ADMINISTRATION
FUND: GENERAL 1000-410-430100
EXPENDITURE DETAIL
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
Personal Services: FTE'S
0.25
0.25
0.25
0.25
110
Salaries and payroll costs
$17,244
$17,705
$17,672
$18,149
153
Health Insurance
$3,137
$3,289
$3,182
$3,285
155
Retirement
$1,318
$1,346
$1,367
$1,396
Subtotal
$21,699
$22,340
$22,221
$22,830
Materials & Services:
210
Office Supplies, Computers, Equip, and other Supplies
$7,164
$8,000
$7,428
$14,000
231
Gas
$2,736
$2,500
$2,708
$3,000
345
Telephone & Communications
$311
$350
$283
$350
354
Contract Services
$1,848
$2,000
$201
$2,000
373
Dues & Training
$2,673
$2,500
$2,715
$2,500
521
Central Garage Transfer
$3,459
$3,612
$3,612
$4,434
Subtotal
$18,191
$18,962
$16,947
$26,284
Capital Outlay
940
Machinery & Equipment
$0
$7,400
$7,004
$0
Total
$39,890
$48,702
$46,172
$49,114
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail: PUBLIC WORKS ADMINISTRATION
Capital Outlay:
210 Office Supplies, Computers, Equip, and other Supplies - $14,000
Increased line item to purchase two tablets for Public Works Engineering staff for
field work
J
CITY FACILITIES MAINTENANCE
ACCOUNT # 1000-412
PURPOSE OF THIS DEPARTMENT:
The purpose of the City Facilities Maintenance is to provide safe and clean buildings for employees
and citizens to transact municipal business.
DEPARTMENT PERSONNEL: (1.45 FTE) City Facilities Maintenance shares personnel costs
of Parks Superintendent, 1 Parks Caretaker, and a dedicated Custodial Position.
GOALS OF THIS DEPARTMENT:
1. Provide essential building and janitorial services for the downtown city offices.
2. Provide specialized services in the areas of HVAC, plumbing, electrical and mechanical systems.
3. Provide maintenance services to Fire Hall Station 62.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
In addition to maintaining the physical structure and providing janitorial services of the municipality,
budget expenditures will also provide a number of other improvements. Improvements to be made this
year are new flooring and heat tape on the roof at Station 462, and seal coating of the KPR parking lot.
Necessary replacements of air handler controller and air compressor, and computer updates at the Public
Safety building are also included in the budget.
CITY FACILITIES MAINTENANCE
FUND: 1000-412-411230
EXPENDITURE DETAIL
Personal Services: FTE'S
110 Salaries
121 Overtime
153 Health Insurance
155 Retirement
Subtotal
Maintenance & Operations:
220 Security Improvements
224 Janitorial Supplies
241 Tools (mops, brooms, shovels)& Supplies
341 Electricity
344 Natural Gas
345 Telephone
354 Contract Services, remediation project
355 HVAC Maintenance Contract
361 Elevator Maintenance/fire alarm maint.
362 Equipment Maintenance
366 Building Maintenance
545 County Landfill & recyling
920 Bldg Imp (962 flooring, rooflheat tape & KPR seal coat)
Subtotal
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
1.45
1.45
1.45
1.45
$65,807
$68,299
$67,249
$70,063
$514
$0
$16
$200
$13,210
$15,928
$13,404
$14,419
$4,940
$5,076
$5,079
$5,268
$84,471
$89,303
$85,748
$89,950
$728
$500
$228
$2,000
$4,378
$6,000
$4,358
$6,000
$1,109
$1,500
$1,176
$1,500
$46,127
$49,200
$45,458
$47,000
$29,004
$30,000
$31,331
$30,000
$150
$400
$262
$400
$10,906
$80,000
$77,092
$25,000
$15,146
$16,500
$15,600
$16,500
$4,160
$4,500
$3,964
$6,000
$1,869
$10,000
$1,379
$10,000
$19,595
$27,500
$25,625
$27,500
$3,391
$3,500
$3,400
$3,700
$28,057
$17,000
$2,790
$22,500
$164,620
$246,600
$212,663
$198,100
Total $249,091 $335,903 $298,411 $288,050
10
POLICE DEPARTMENT
ACCOUNT # 1000-413
PURPOSE OF THIS DEPARTMENT:
As members of the community we are committed to excellence for those we serve, ourselves and each
other through the shared values of Integrity, Compassion, Loyalty, Professionalism and Honor
DEPARTMENT PERSONNEL: 41 sworn officers including one Chief of Police, three Captains, eight
Sergeants, three Detectives, four School Resource Officers, 21 Patrol Officers, and one Canine Handler.
Our non -sworn staff includes an Animal Warden and a Parking Enforcement Officer, 3.75 Records/Crime
Analysts, one Evidence Custodian, one Records Management Specialist and two Administrative Assistants.
GOALS OF THIS DEPARTMENT:
The police department strives to inspire a sense of safety in the community through specialized police
services including patrol, investigations, school resource officers, special response, and additional programs
that support these activities and the overall purpose of community based policing.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
To provide quality law enforcement services to our residents and the many visitors who come to Kalispell
through a well -trained, equipped and professional staff. This budget continues our capital replacement plan
to provide safe and reliable emergency response vehicles and improves the video and audio in -car
recording system which memorializes officer contacts and evidence critical to criminal and civil court
actions. We are focused on staffing levels that allow us to be a proactive law enforcement agency rather
than reactive. With ever increasing calls for service and continued new construction our staff must grow to
meet those demands. As a proactive agency we are focused on working with the community to find
solutions and remedies to community issues.
POLICE DEPARTMENT
FUND: GENERAL 1000-413-420140
EXPENDITURE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
POLICE - ADMINISTRATION
FY16/17
FY17/18
FY17/18
FY18/19
Personal Services: FTE's
31
33
33
33
110
Salaries and payroll costs
$2,112,474
$2,264,988
$2,147,179
$2,290,528
112
Severance -retirement
$61,811
$0
$37,902
$0
114
Comp time Buyout
$4,445
$3,000
$2,226
$11,600
121
Overtime (REG & AFT OT)
$63,633
$80,000
$63,464
$80,000
123
Special Assignment Overtime
$3,446
$25,000
$2,525
$25,000
153
Health Insurance
$422,401
$445,536
$428,204
$447,526
155
Retirement
$274,258
$296,098
$280,288
$299,512
Subtotal
$2,942,468
$3,114,622
$2,961,788
$3,154,167
Maintenance & Operations:
210
Office Supplies
$3,415
$3,500
$3,111
$3,500
215
Computer supplies/equipment/maint.
$4,538
$5,500
$4,010
$5,500
218
Equipment non -capital
$47,707
$53,500
$54,665
$31,500
220
Investigative Supplies
$3,401
$4,000
$2,908
$4,000
221
Safety Equipment
$6,704
$7,000
$6,045
$7,000
225
Major Case Unit supplies
$1,589
$2,000
$2,110
$2,000
226
SRT Support/supplies
$4,856
$10,000
$10,397
$24,500
227
Ammo & Supplies
$21,236
$30,000
$14,570
$33,450
228
Patrol Car Supplies
$15,321
$10,000
$7,051
$15,000
229
Other Supplies
$11,297
$5,000
$4,492
$5,000
230
Crime Prevent. Supplies
$904
$1,000
$532
$1,000
231
Gas
$66,065
$75,000
$78,158
$75,000
234
Crisis Negotiations
$2,012
$2,000
$820
$2,000
235
Bike Patrol
$244
$750
$0
$750
237
Reserve Program Supplies
$357
$1,500
$394
$1,500
320
Printing
$4,668
$5,500
$5,184
$5,500
345
Telephone & Communications
$18,041
$17,000
$18,638
$17,500
354
Contract Services
$9,396
$7,000
$14,536
$15,750
357
Forensic Analysis/Pathology
$7,314
$6,500
$6,578
$6,500
358
Canine/Animal :Vet. Treatment
$167
$5,000
$1,593
$5,000
363
Office Equip Maintenance
$2,975
$2,000
$2,830
$2,000
365
Mandatorymaint. & licensing/software
$41,148
$27,000
$28,430
$27,000
369
Radio Maintenance
$1,374
$2,500
$2,626
$2,500
con't
11
POLICE DEPARTMENT
FUND: GENERAL 1000-413-420140
EXPENDITURE DETAIL - CONTINUED
373
Dues & Training
375
Regional Training & Testing (reimbursed)
380
Training Supplies
388
Medical Services*
392
Prisoners Room & Board/ medical treatment
521
Central Garage Transfer
Subtotal
Capital Outlay:
940
Trailer (fyl8)/5-Portable radios (fyl9)
942
Digiticket (fyl8)/iRecord replacement (fyl9)
944
Vehicles - 3 Patrol with equip(FY19)
Subtotal
RECORDS
420142
Personal Services: FTE's
110
Salaries
121
Overtime
153
Health Insurance
155
Retirement
Subtotal
Subtotal Police & Administration
DETECTIVES
420141
Personal Services: FTE's
110
Salaries
121
Overtime
153
Health Insurance
155
Retirement
Subtotal
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$37,117
$32,500
$33,832
$40,500
$1,031
$5,000
$16,040
$14,500
$1,140
$2,000
$2,920
$3,000
$2,611
$3,000
$1,534
$3,000
$2,592
$2,500
$2,519
$2,500
$73,717
$66,131
$66,131
$79,749
$392,937
$394,381
$392,654
$436,699
$0
$29,000
$29,392
$30,000
$0
$53,500
$51,067
$22,000
$143,575
$99,055
$94,131
$134,700
$143,575
$181,555
$174,590
$186,700
3.75
3.75
3.75
3.75
$139,242
$144,863
$145,302
$145,239
$3,784
$7,500
$1,313
$7,500
$32,389
$33,228
$31,796
$33,814
$10,957
$11,198
$11,388
$11,359
$186,372
$196,789
$189,799
$197,912
$3,665,352
$3,887,347
$3,718,831
$3,975,478
5
5
5
5
$345,778
$361,097
$364,411
$367,855
$7,278
$15,000
$9,890
$15,000
$71,384
$71,662
$80,960
$72,770
$45,575
$48,339
$47,933
$49,247
$470,015
$496,098
$503,194
$504,872
12
con't
POLICE DEPARTMENT
FUND: GENERAL 1000-413-420140
EXPENDITURE DETAIL - CONTINUED
RESOURCE OFFICERS
420144
Personal Services: FTE's
110
Salaries and payroll costs
153
Health Insurance
155
Retirement
Subtotal
ANIMAL
CONTROL
420145
Personal Services: FTE's
110
Salaries and payroll costs ($300 OT)
121
Overtime
153
Health Insurance
155
Retirement
Subtotal
PARKING
SERVICES
420147
Personal Services: FTE's
110
Salaries and payroll costs
153
Health Insurance
155
Retirement
Subtotal
Maintenance & Operations:
210
Supplies, office, computer, printing, misc.
354
Contract Services
362
Lot maintenance, auto
365
Snow removal
550
Lot lease payments
Subtotal
Subtotal Parking Services
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
3
4
4
4
$180,375
$257,288
$248,662
$268,582
$37,473
$58,576
$48,682
$62,569
$22,339
$34,530
$31,579
$36,047
$240,187
$350,393
$328,923
$367,198
1
1
1
1
$41,122
$40,750
$42,040
$41,770
$0
$500
$0
$500
$8,172
$9,307
$8,295
$9,885
$3,007
$3,148
$3,116
$3,266
$52,301
$53,706
$53,451
$55,421
2
2
2
2
$87,219
$88,871
$88,825
$80,091
$25,414
$25,837
$30,331
$32,709
$6,573
$6,866
$6,795
$6,261
$119,206
$121,573
$125,951
$119,061
$1,573
$4,000
$2,101
$4,000
$1,896
$2,000
$2,012
$2,000
$5,352
$10,000
$6,351
$10,000
$22,395
$17,500
$20,405
$17,500
$1,621
$1,500
$1,553
$1,500
$32,837
$35,000
$32,422
$35,000
$152,043
$156,573
$158,373
$154,061
13
con't
POLICE DEPARTMENT
FUND: GENERAL 1000-413-420140
EXPENDITURE DETAIL - CONTINUED
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
Operating Transfers:
827 To Drug Fund 2916
$67,500
$64,000
$64,000
$64,000
828 Transfer to Cops Hiring Grant fund 2918
$60,000
$60,000
$60,000
$0
829 Transfer to Block Grant 2919
$3,500
$3,500
$7,000
$3,500
Subtotal
$131,000
$127,500
$131,000
$67,500
Total
$4,710,898
$5,071,616
$4,893,772
$5,124,531
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail: Police Department
940 Portable Radios - $30,000
942 Interview Room Recording - $21,000
944 (3) Patrol Cars - $134,700
14
FIRE DEPARTMENT
ACCOUNT # 1000-416
PURPOSE OF THIS DEPARTMENT:
The Kalispell Fire Department exists to limit the threat and impact of uncontrolled residential, commercial
and industrial fires through education, prevention, and response activities.
DEPARTMENT PERSONNEL: Chief, Assistant Chief, and Clerk split (50%) with the Ambulance
department. 3 Captains, 3 Lieutenants, 6 Engineers, and 9 Firefighters. One building inspector performs
fire inspections and is funded 40%.
GOALS OF THIS DEPARTMENT:
The Kalispell Fire Department trains and provides community education services to minimize the impact of
emergency events within the community.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
Specific efforts in FY2019 for the Kalispell Fire Department include the continuation and tracking of
outreach efforts for training and education and commercial pre -plans. In this budget cycle we are
continuing our replacement of various aged and non -compatible service delivery equipment specific to
search and rescue and general non capital goods. Addtional funding is being requested for maintenance and
repair of infrastructure for station 62.
FIRE DEPARTMENT
FUND: 1000-416-420400;420470
EXPENDITURE DETAIL
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
Personal Services: FTE'S
233
22.9
22.9
22.9
110
Salaries (22.5 11e)
$1,612,597
$1,672,064
$1,617,926
$1,707,020
110
Salaries -Prevention (A fife)
$48,791
$20,173
$20,493
$20,955
114
Comp Time Buyout
$4,109
$5,500
$3,199
$5,500
115
Out of Rank Pay
$13,057
$12,000
$14,201
$12,500
121
Overtime
$63,252
$40,000
$73,116
$40,000
153
Health Insurance
$308,667
$320,179
$293,301
$319,276
155
Retirement
$219,131
$225,938
$218,000
$230,748
Subtotal
$2,269,604
$2,295,854
$2,240,236
$2,335,999
Maintenance & Operations:
210
Office Supplies, computer supplies
$1,882
$2,000
$2,169
$2,000
218
Equipment (Non Capital)
$13,344
$21,500
$20,171
$21,500
221
Safety Equipment, consumable tools, uniforms
$14,770
$15,000
$10,657
$15,000
224
Janitorial Supplies
$3,361
$5,000
$4,613
$5,000
231
Gas
$8,960
$17,325
$9,748
$17,325
241
Consumable Tools/Uniforms
$10,201
$15,750
$13,069
$15,750
320
Printing
$0
$200
$0
$200
322
Books/Fire Prevention week materials/codes
$275
$1,000
$237
$1,000
345
Telephone & Communications
$4,894
$6,000
$5,461
$6,000
354
Contract Services
$10,082
$37,600
$38,597
$13,800
362
Equipment Maintenance
$6,131
$5,500
$2,288
$5,500
366
Building Maintenance - station 62
$7,477
$7,500
$5,342
$6,500
369
Radio/pager- Equip.& Maintenance
$4,821
$5,000
$5,676
$5,000
373
Dues & Training, meetings
$5,495
$10,000
$11,544
$10,000
388
Firefighter Physicals
$21,879
$25,875
$15,538
$26,675
521
Central Garage Transfer
$43,938
$41,671
$41,670
$40,027
820
Transfer to Ambulance Fund
$230,000
$350,000
$352,000
$500,000
821
Transfer to Fund 2956 Grant Match
$0
$21,040
$0
$22,454
Subtotal
$387,510
$587,961
$538,780
$713,731
610/620
Debt Retirement: Fire Pumper (FYI 8 - 1/2 year)
$0
$40,000
$0
$63,457
940
Capital Equipment - Command Vehicle
$35,849
$0
$0
$0
Total $2,692,963 $2,923,815 $2,779,016 $3,113,187
15
PLANNING DEPARTMENT
ACCOUNT # 1000-420
PURPOSE OF THIS DEPARTMENT:
The purpose of the Planning Department is to develop and implement appropriate plans and policies that
facilitate short and long term growth needs for the City of Kalispell.
DEPARTMENT PERSONNEL: Planning Supervisor (.65), Office Supervisor (.5), GIS Coordinator (.8),
Senior Planner (1) and Planner (1).
GOALS OF THIS DEPARTMENT:
The Planning Department has several primary documents that are reviewed and updated to guide
development and zoning for the City of Kalispell. These documents typically get adopted through
extensive public hearing processes. These include, but are not limited to the Kalispell Growth Policy, the
Zoning Code and Subdivision Regulations for the City of Kalispell, the recently adopted Core Area Plan
and the Downtown Kalispell Plan.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
During FY2019, the planning department will continue a planning program for downtown Kalispell. The
Department will finalize an urbal renewal plan for the Downtown; defining problems faced by property
owners and tenants in the downtown area that are holding back development or re -development. Staff will
then develop and implement plans to resolve those issues, including the development of a TIF district for
the Downtown. The department will continue to work toward implementing the Core Area Plan, assisting
FCEDA with the relocation of the railroad line and development of the rail industrial park. The Department
will work with property owners and the general public leading to the creation of an overall development
plan for the Kalispell Rail Core Area. Finally, staff will begin the pedestrian and bike facilities study with
recommendations of key routes and connectors to be completed.
PLANNING & ZONING
FUND: 1000-420-411020
Personal Services:
110 Salaries and payroll costs
153 Health Insurance
155 Retirement
Total Personal Services
Maintenance & Operations:
210 Office Supplies/Equip/ Software
231 Gas
331 Publication & Filing Fees, Books, Printing
345 Telephone
354 Contract Services
373 Dues & Training
521 Central Garage Transfer
Total M&O
Capital Outlay
944
Total Budget
EXPENDITURE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
FTE's 4.05
3.95
3.95
3.95
276,806
266,269
264,432
278,527
56,225
60,020
55,251
60,251
21,125
20,657
20,731
21,867
354,156
346,946
340,414
360,645
$4,454
$5,000
$204
$6,000
$133
$300
$137
$300
$1,040
$2,000
$1,625
$2,000
$1,098
$900
$787
$1,000
$0
$1,000
$6,743
$2,000
$1,918
$6,000
$7,341
$7,000
$1,295
$949
$949
$1,129
$9,938
$16,149
$17,786
$19,429
$0
$15,000
$13,972
$0
$364,094 $378,095 372,172 $380,074
16
COMMUNITY DEVELOPMENT
ACCOUNT # 1000-480
PURPOSE OF THIS DEPARTMENT:
Community Development works collaboratively with the community to improve the overall quality of
place and life for residents and businesses.
DEPARTMENT PERSONNEL: Assistant Director of Planning, Building and Community Development
and Community Development Coordinator. Both of these positions are partially funded through the
Westside TIF and Airport TIF.
GOALS OF THIS DEPARTMENT:
1. Support the economic and physical development of Kalispell.
2. Provide quality working, living and recreational environments.
3. Promote diverse and affordable housing.
4. Support education and employment opportunities.
5. Act as liaison to business, tourism, education, community and economic development groups.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The FYI Budget is focused on meeting the Community Development Department's commitment to the
community in the areas of economic development loans, Tax Increment Financing District management,
Core Area redevelopment, downtown support, collaboration with community groups, sustaining affordable
housing efforts, Brownfields Program implementation, and neighborhood support.
Community Development
FUND: 1000-480-470210
EXPENDITURE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
Personal Services: FTE's
1.00
1.00
1.00
1.00
110
Salaries & Wages
$61,028
$63,180
$62,351
$64,795
153
Health Insurance
$8,567
$8,307
$11,474
$14,329
155
Retirement
$4,718
$4,876
$4,892
$5,060
Subtotal
$74,313
$76,363
$78,717
$84,184
Materials and Services:
210
Office Supplies
$132
$1,500
$1,277
$1,500
211
Grant Administration Expenses/project exp
$594
$500
$0
$750
312
Postage & Printing
$71
$500
$496
$500
334
Montana West Membership
$500
$500
$500
$500
345
Telephone, Communications
$586
$900
$343
$900
354
Contract Services
$324
$1,500
$160
$1,500
373
Dues & Training
$4,020
$5,000
$1,576
$5,000
379
Meetings
$232
$1,500
$0
$1,500
Subtotal
$6,459
$11,900
$4,352
$12,150
Total
$80,772
$88,263
$83,069
$96,334
17
ON BEHALF PAYMENTS
FUND: 1001 GENERAL-.400-420140.... 420400
REVENUE PROJECTION/EXPENDITURE SUMMARY
BeLyinninLy Cash
CASH: Operating
Revenue
336020 INTERGOVERNMENTAL
Total Available
Expenditure
RETIREMENT
155 Police
155 Fire & Ambulance
Ending Cash
Cash Carry Over
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$0
$0
$0
$0
$1,441,752
$1,450,000
$1,396,874
$1,550,000
$1,441,752
$728,185
$713,567
$1,450,000
$735,000
$715,000
$1,396,874
$738,532
$658,342
$1,550,000
$780,000
$770,000
$1,441,752
$1,450,000
$1,396,874
$1,550,000
$0
$0
$0
$0
PROGRAM DESCRIPTION
On -behalf payments made by the State of Montana into the State Retirement Fund on behalf of Police and Firemen. No funds come through the City's
bank, nor do we write any checks. Recognition of the benefit is a requirement of GASB 24 (Governmental Accounting Standards Board). The State
contributes 32.61 % (of payroll) for fire and 29.37% for police.
18
SPECIAL REVENUE FUNDS
Page
Fund
Dept
PUBLIC SAFETY
1-2
2230
Ambulance
$
1,261,934
3
2956
Fire Grants
$
229,546
4
2957
Hazmat Grant
$
25,000
5-6
2399
Impact Fees
$
860,000
7
2915
Stonegarden Grant
$
120,000
8
2916
Drug Enforcement Grant
$
95,520
9
2918
CHRP Grant
$
77,369
10-11
2919
Law Enforcement Grants
$
83,000
12-13
2394
Building Dept.
$
955,843
Total
$
3,708,212
AMBULANCE
ACCOUNT # 2230-440
PURPOSE OF THIS DEPARTMENT:
The Kalispell Ambulance provides Advanced Life Support medical response, treatment and transport of the
sick and injured, and public safety education.
DEPARTMENT PERSONNEL: Chief, Assistant Chief, and Clerk split (50%) with the Fire department,
and 8 Firefighters.
GOALS OF THIS DEPARTMENT:
The goal of the Kalispell Ambulance Department is to provide effective medical response and educate the
community on safe living practices.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The primary outcome of the FY2019 budget is the continuation of emergency medical response and
outreach services. Focus will be on internal and external communication improvements and operational
accountability.
AMBULANCE FUND
FUND: 2230-440-420730
PROJECTED REVENUE AND FUND SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
BEGINNING CASH
10100 CASH: operating
$215,749
$2,229
$2,229
$270
Total Cash Available
$215,749
$2,229
$2,229
$270
REVENUES
342050 Services billed
$1,710,618
$1,700,000
$1,700,000
$1,700,000
A/Rchange
($175,000)
($162,000)
($50,000)
Write -offs, uncollectible Medicare, etc. approx. 54%
($825,460)
($950,000)
($925,470)
($953,234)
Net collections
$710,158
$750,000
$612,530
$696,766
342070 County EMS Levy
$101,734
$110,000
$106,095
$100,000
Transfer from General Fund
$230,000
$350,000
$352,000
$500,000
Total
$1,041,892
$1,210,000
$1,070,625
$1,296,766
Total Available
$1,257,641
$1,212,229
$1,072,854
$1,297,036
EXPENSES
Ambulance Service
$1,085,704
$1,188,097
$1,072,584
$1,201,934
Capital
$169,708
$0
$0
$60,000
Total
$1,255,412
$1,188,097
$1,072,584
$1,261,934
ENDING CASH
Operating cash available
$2,229
$24,132
$270
$35,102
I
AMBULANCE FUND
FUND: 2230-440-420730
EXPENDITURE DETAIL
Personal Services: FTE's
110 Salaries & Wages
114 Comp Time Buyout
115 Out of Rank Pay
121 Overtime
153 Health Insurance
155 Retirement
Subtotal
Materials and Operations
210 Office Supplies/equip/computer
218 Equipment - Non -Capital
231 Gas
241 Consumable Tools/uniforms
312 Postage & printing
345 Telephone & Communications
354 Contract services
355 911 Center contribution
359 Collection Serv./Credit Card Fees/audit fees
362 Equipment maintenance & radio maint.
373 Dues & Training
388 Exposure Testing/Immun.
391 Treatment -Medical Supplies
510 Property & Liability Ins.
521 Central Garage Transfer
522 Administrative Transfer
528 Information Tech. Transfer
821 Transfer to fund 2956 Grant Match
Subtotal
Capital
940 Ambulance (fy17)/Cardiac Monitors(fy19)
Total
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
9.50
9.50
9.50
9.50
$612,770
$640,748
$601,300
$656,047
$2,168
$3,500
$0
$3,500
$1,602
$2,500
$1,811
$2,500
$54,478
$30,000
$22,681
$30,000
$144,880
$156,265
$129,098
$155,949
$83,219
$85,036
$79,887
$87,109
$899,117
$918,049
$834,777
$935,105
$844
$1,400
$979
$1,400
$4,108
$4,200
$3,315
$4,200
$5,796
$7,560
$5,628
$7,560
$332
$4,000
$2,125
$4,000
$32
$1,500
$129
$1,500
$1,812
$1,700
$1,696
$1,700
$14,718
$43,690
$40,865
$19,990
$34,000
$34,500
$34,500
$35,020
$3,448
$1,650
$2,176
$1,650
$5,000
$5,000
$4,366
$5,000
$2,666
$5,000
$1,603
$5,000
$0
$2,500
$1,864
$2,500
$31,205
$48,300
$29,629
$49,749
$7,614
$25,886
$25,771
$34,487
$16,229
$18,070
$18,070
$18,093
$42,099
$48,407
$48,407
$55,862
$16,684
$16,684
$16,684
$19,118
$0
$0
$0
$0
$186,587 $270,047 $237,807 $266,829
$169,708 $0 $0 $60,000
$1,255,412 $1,188,097 $1,072,584 $1,261,934
FIRE GRANTS
FUND: 295 6-416-420400
PROJECTED REVENUE/EXPENDITURE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
REVENUES
331120 Assistance for Firefighters Grant (SCBA)
365020 Donations/Roundup for Safety
383001 City Share transfer from General fixed
Total
Total Available
420400-218 Equipment (non -capital)
221 Safety Equipment - Roundup for Safety
420415-940 AEG GRT fyl9 SCBA
ENDING CASH
CASH: operating
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$4,066
$4,757
$4,757
$4,778
$0
$3,376
$0
$210,408
$5,000
$21,040
$0
$4,894
$0
$202,092
$5,000
$22,454
$3,376
$236,448
$4,894
$229,546
$7,442
$241,205
$9,651
$234,324
$0
$2,685
$0
$0
$5,000
$231,448
$320
$4,553
$0
$0
$5,000
$224,546
$2,685
$236,448
$4,873
$229,546
$4,757
$4,757
$4,778
$4,778
HAZMAT GRANT
FUND: 2957-416-420400
PROJECTED REVENUE/EXPENDITURE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
REVENUES
334021 Hazmat Grant
365020 Hazmat Response Payments
371010 Investments
Total
Total Available
EXPENDITURES
420400-155 Retirement - Regional Hazmat Reimb
420410-125 OT - Pass Han Hazmat
218 Equipment - Pass Tbru Hazmat
373 Travel - Pass Han Hazmat
Total
ENDING CASH
CASH: operating
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$42,912 $60,785 $60,785 $53,026
$44,167
$22,000
$1,509
$0
$7,077
$0
$1,945
$0
$402
$100
$614
$500
$51,646
$22,100
$4,068
$500
$94,558
$82,885
$64,853
$53,526
$0
$2,500
$0
$0
$13,055
$10,000
$5,462
$8,000
$17,432
$9,000
$4,681
$12,000
$3,286
$2,000
$1,684
$5,000
$33,773
$23,500
$11,827
$25,000
$60,785 $59,385 $53,026 $28,526
PUBLIC SAFETY IMPACT FEES
FUND: 2399
REVENUE PROJECTION
BeOnnint! Cash
10100 Cash: Administration 5%
10172 Cash: Police
10173 Cash: Fire
Total Cash
Revenue
341072 POLICE (less admin)
341072 5% Admin
341073 FIRE (less admin)
341073 5% Admin
371010 Interest Revenue-distrubuted to cash ADVI N
Interest Revenue-distrubuted to cash POLICE
Interest Revenue-distrubuted to cash FIRE
Total Revenue
Total Available
Expenditure
900 Fire Department (me debt service, less impact review)
Police Department (less impact review)
Administrative transfer
Admin.- Fire for review
Admin-Police for review
Total Expenditures
Ending Cash
10100 Cash: Administration 5%
10172 Cash: Police
10173 Cash: Fire
Total Cash
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$7,387
$12,674
$12,674
$7,854
$70,879
$90,937
$90,937
$103,806
$505,267
$714,132
$714,132
$833,746
$583,533
$817,743
$817,743
$945,406
$19,230
$11,400
$11,818
$9,500
$1,012
$600
$622
$500
$272,734
$161,500
$180,829
$142,000
$14,275
$8,500
$9,558
$7,500
$0
$0
$0
$0
$828
$800
$1,051
$800
$6,263
$6,200
$8,301
$6,200
$314,342
$189,000
$212,179
$166,500
$897,875
$1,006,743
$1,029,922
$1,111,906
$70,132
$819,709
$69,516
$750,000
$0
$100,000
$0
$100,000
$10,000
$15,000
$15,000
$10,000
$0
$0
$0
$0
$0
$0
$0
$0
$80,132
$934,709
$84,516
$860,000
$12,674
$90,937
$714,132
$6,774
$3,137
$62,123
$7,854
$103,806
$833,746
$5,854
$14,106
$231,946
$817,743
$72,034
$945,406
$251,906
PUBLIC SAFETY IMPACT FEES
FUND: 2399
EXPENDITURE SUMMARY/ DETAIL
413
420140 Police Department -available funds
354 Impact fee review from adm. 5%
Subtotal Police
416
420400
Fire Department -available funds
354
Impact fee review from adm. 5%
610
Principal -Fire Truck
620
Interest - Fire Truck
Subtotal Fire
400
410200
522 Administrative charge
Subtotal Administration
Total
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$0
$100,000
$0
$100,000
$0
$0
$0
$0
$0
$100,000
$0
$100,000
$0
$750,000
$0
$750,000
$0
$0
$0
$0
$65,500
$67,675
$67,524
$0
$4,632
$2,034
$1,992
$0
$70,132
$819,709
$69,516
$750,000
$10,000 $15,000 $15,000 $10,000
$10,000 $15,000 $15,000 $10,000
$80,132 $934,709 $84,516 $860,000
PROGRAM DESCRIPTION
An Impact Fee committee oversees the recommendations for use of these funds. The fire department purchased a portion of a ladder truck with
impact fees and pays related debt with impact fees. Impact fees can be used for capital purchases related to growth. Amounts budgeted are
amounts anticipated to be available for fire and police purchases of items approved on their capital improvement plan. Capital purchases must have
a 10 year life.
I
HOMELAND SECURITY - STONEGARDEN GRANT
FUND: 2915-413-420140
REVENUE PROJECTION - FUND SUMMARY
BEGINNING CASH
Cash on Hand
REVENUES
331112 Homeland Security Grant - 15 Stonegarden
331113 Homeland Security Grant-16 Stonegarden
Total
Total Available
EXPENDITURES
121 Overtime & payroll costs (KPD)
218 Equipment (KPD)
354 Contract Services (WPD, MEAT)
Total
ENDING CASH
Cash on Hand
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$0 $0 $0 $0
$36,329 $61,473 $36,042 $120,000
$56,817 $0 $0
$93,146 $61,473 $36,042 $120,000
$93,146 $61,473 $36,042 $120,000
$5,575
$20,264
$1,366
$20,000
$38,851
$0
$0
$40,000
$48,720
$41,209
$34,676
$60,000
$93,146
$61,473
$36,042
$120,000
$0 $o $0 $0
PROGRAM DESCRIPTION
Operation Stonegarden is a joint operation with the Kalispell and Whitefish Police Departments, the Montana Highway Patrol and the US Border
Patrol to deter attempts at illegal activity at the Flathead County Border Corridor.
7
DRUG ENFORCEMENT GRANT
FUND: 2916-413-420140
REVENUE PROJECTION - FUND SUMMARY
BEGINNING CASH
Cash on Hand
REVENUES
331020 HIDTA Grant
331022 County Drug Grant
383001 General Fund Transfer
Total
Total Available
EXPENDITURES
Crime Control
110 Salaries and payroll costs
121 Overtime -grant match
153 Health Insurance
155 Retirement
Subtotal
Materials and Services:
354 Contract Services
Subtotal
Total
ENDING CASH
FTE's
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$831 $3,473 $3,473 $13,396
$9,144
$8,000
$10,499
$8,000
$21,553
$23,000
$20,882
$23,000
$67,500
$64,000
$64,000
$64,000
$98,197
$95,000
$95,381
$95,000
$99,028
$98,473
$98,854
$108,396
1
1
1
1
$59,008
$62,808
$56,529
$64,857
$8,920
$7,500
$8,508
$7,500
$14,579
$8,307
$7,619
$8,453
$7,840
$8,431
$7,621
$8,710
$90,347
$87,046
$80,277
$89,520
$5,208 $6,000 $5,181 $6,000
$5,208 $6,000 $5,181 $6,000
$95,555 $93,046 $85,458 $95,520
Cash on Hand $3,473 $5,427 $13,396 $12,876
PROGRAM DESCRIPTION
The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of illegal drugs and the criminal activity
associated with drug use in Flathead County and its incorporated cities. The multi -agency task force concept is intended to provide a well -coordinated
county -wide drug enforcement program whose purpose is to attack the drug marketplace at all levels by placing equal importance on the casual user, the
addict and the traffickers.
CHRP GRANT -Cops Hiring Recovery Program Grant
FUND: 2918-413-420140
REVENUE PROJECTION - FUND SUMMARY
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
BEGINNING CASH
10110 CASH
$0
$0
$0
$0
10130 Cash designated for 4th year
$15,325
$39,984
$39,984
$80,134
REVENUES
331025 COPS HIRING RECOVERY PROGRAM GRANT
$37,261
$40,000
$56,334
$11,466
383001 General Fund Transfer (25% to fund 4th year)
$60,000
$60,000
$60,000
$0
Total Revenue
$97,261
$100,000
$116,334
$11,466
Total Available
$112,586
$139,984
$156,318
$91,600
EXPENDITURES -Crime Control
FTE's
1
1
1
1
110 Salaries and payroll costs
$57,129
$59,417
$59,706
$60,499
153 Health Insurance
$7,956
$8,307
$8,688
$8,968
155 Retirement
$7,517
$7,706
$7,790
$7,901
Total Expenditures
$72,602
$75,431
$76,184
$77,369
ENDING CASH
10110 CASH
$0
$0
$0
$0
10130 Cash on Hand (designated for 4th year)
$39,984
$64,553
$80,134
$14,231
PROGRAM DESCRIPTION
The Police Department applied for and received a grant for the COPS Hiring Recovery Program (CHRP) to hire one
police officer. The
grant award is
to pay the salary and benefits of an entry level police officer for three years with the agreement that the City retain that position for a fourth
year.
0
LAW ENFORCEMENT GRANTS
FUND: 2919-413-420140
REVENUE PROJECTION - FUND SUMMARY
BEGINNING CASH
Cash on Hand
REVENUES
331023 Bulletproof Vest Partnership
331024 Roundup for Safety grant/other donations
331026 Homeland Security Grant Program (Tactical Improvements)
331021 Justice Assistance Grant (JAG) 2016-DJ-BX-0265
334011 DUI Task Force/Safe Kids Safe Communities
334015 MDOT/Spec. Holiday Enforcement (STEP) (126)
334016 MDOT STEP Equipment Grant
342015 School District Overtime
383001 Transfer from General
Total Revenue
Total Available
Crime Control
ENDING CASH
Cash on Hand
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$0 $0 $0 $69
$2,256
$3,500
$2,779
$3,500
$4,565
$2,500
$2,842
$4,000
$0
$0
$0
$0
$10,904
$12,000
$0
$12,000
$0
$0
$0
$0
$29,739
$40,000
$25,582
$40,000
$0
$10,000
$0
$13,500
$20,000
$13,451
$20,000
$3,500
$3,500
$7,000
$3,500
$64,464
$91,500
$51,654
$83,000
$64,464
$91,500
$51,654
$83,069
$64,464 $91,500 $51,585 $83,000
$0 $0 $69 $69
PROGRAM DESCRIPTION
This budget allows for the purchase of safety equipment through grant funding, including the Bulletproof Vest Partnership and Round -Up for Safety.
10
LAW ENFORCEMENT GRANTS
FUND: 2919-413-420140
EXPENDITURE DETAIL/SUMMARY
Personal Services:
110 Salaries and payroll costs
125 Overtime -DUI Task force
126 Overtime -Holiday Reimbursement
127 Overtime -School district
Subtotal
Maintenance & Operations:
218 JAG grant
220 Other equipment from donations
221 Bullet Proof Vests
Subtotal
Capital Outlay:
940 SRT Camera
In Car Camera System - Forfeiture Funds
Subtotal
Total
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$2,696
$4,000 $2,423
$4,000
$0
$0
$0
$26,778
$36,000 $21,303
$36,000
$16,305
$20,000 $18,451
$20,000
$45,779
$60,000
$42,177
$60,000
$10,904
$12,000
$0
$12,000
$3,577
$12,500
$3,393
$4,000
$4,204
$7,000
$6,015
$7,000
$18,685
$31,500
$9,408
$23,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$64,464 $91,500 $51,585 $83,000
11
BUILDING DEPARTMENT
ACCOUNT # 2394-420
PURPOSE OF THIS DEPARTMENT:
The building department serves as the entity that reviews plans and conducts inspections of
construction in the city to promote safe and sustainable building efforts for the community.
DEPARTMENT PERSONNEL: Planning Director (.35), Office Supervisor (.5), Assistant
Office Suprevisor, Building Official, two plans examiners, GIS position (20) and five Building
Inspectors. One inspector performs fire inspections and is funded 40% by the general fund (fire
department).
GOALS OF THIS DEPARTMENT:
To achieve its purpose the building department conducts reviews and inspections in accordance
with the most recently adopted building and related codes.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FY2019 budget will focus on the administration of the adopted code programs including
residential, commercial and electrical inspection program, and the continued implementation of a
web -based permit system allowing contractors to submit building applications on-line. This year,
the 2018 code book cycle will be adopted and implemented including appropriate training. We
will also incorporate safety features into the building department offices and storage areas.
BUILDING DEPARTMENT
FUND: 2394-420-420530
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: Operating
REVENUES
323101 Building permits
323103 Plumbing permits
323104 Mechanical permits
323105 Electircal permits
323108 Plan Review
371010 Investment Earnings
Total Revenue
Total Available
EXPENDITURES
Operating
Total Expenditures
ENDING CASH
10100 CASH: Operating
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$718,609
$1,589,757
$1,589,757
$1,970,615
$931,311
$800,000
$716,706
$600,000
$36,020
$30,000
$37,443
$21,000
$41,595
$40,000
$80,749
$30,000
$89,355
$75,000
$80,570
$60,000
$460,233
$400,000
$306,342
$250,000
$13,765
$5,000
$19,475
$5,000
$1,572,279
$1,350,000
$1,241,285
$966,000
$2,290,888
$2,939,757
$2,831,042
$2,936,615
$701,131
$925,789
$860,427
$955,843
$701,131
$925,789
$860,427
$955,843
$1,589,757 $2,013,968 $1,970,615 $1,980,772
12
BUILDING DEPARTMENT
FUND: 23 94-420-4205 3 0
EXPENDITURE DETAIL
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
Personal Services: FTE's
6.75
8.65
8.65
8.65
110
Salaries and payroll costs
$365,076
$490,717
$469,129
$502,504
112
Salaries - Retirement
$0
$0
$0
$21,472
121
Overtime
$13,922
$10,000
$29,629
$20,000
153
Health Insurance
$73,092
$101,155
$95,404
$95,112
155
Retirement
$27,940
$36,340
$37,718
$37,666
Total Personal Services
$480,030
$638,213
$631,880
$676,754
Maintenance & Operations:
210
Supplies/computer hardware/software/other
$29,278
$28,105
$32,938
$36,000
231
Gas & Oil
$3,071
$3,500
$3,285
$4,500
320
Postage, printing, Code books
$1,003
$7,300
$9,430
$7,300
323
State Ed Assessments
$6,958
$7,500
$5,136
$7,500
345
Telephone & Communications
$3,498
$4,000
$4,386
$4,500
353
Auditing (3 year Building audit for state)
$1,000
$4,500
$3,350
$4,500
354
Contract Services -(fyl7 bldg permit conversion)
$31,869
$10,000
$20,426
$20,000
355
City Works Licensing Fee
$15,156
$21,250
$19,671
$25,000
356
ArcGIS server upgrade license
$0
$9,500
$9,500
$3,000
357
Credit Card / PayPal Fees
$0
$0
$0
$20,250
360
Furniture
$0
$9,000
$10,302
$9,000
373
Dues & Training
$13,578
$20,000
$15,829
$30,000
510
Insurance - liability & property
$2,585
$5,389
$7,176
$7,200
521
Central Garage Transfer
$1,453
$1,882
$1,882
$1,926
522
Administrative Transfer
$16,282
$21,454
$21,454
$29,956
528
Information Technology Transfer
$32,225
$29,196
$29,196
$33,457
Total M & O
$157,956
$182,576
$193,961
$244,089
Capital Outlay:
920
Awning (fyl8) Conference training room (fyl9)
$0
$10,000
$9,447
$10,000
940
Server (fyl8) N bsmt entrance safety proj (fyl9)
$0
$10,000
$10,000
$15,000
944
Vehicles (fyl8) bldg annex rm 2nd floor access (fyl9)
$63,145
$85,000
$15,139
$10,000
Total Capital
$63,145
$105,000
$34,586
$35,000
Total Budget $701,131 $925,789 $860,427 $955,843
13
SPECIAL REVENUE FUNDS
Page
Fund
Dept PUBLIC WORKS
14-16
2400
Light Maintenance
$
403,658
17-18
2420
Gas Tax
$
658,165
19
2421
BaRSAA
$
515,438
20-25
2500
Street Maintenance
$
3,040,871
26
2825
MACI Grant
$
419,406
Total
$
5,037,538
LIGHT MAINTENANCE
ACCOUNT # 2400-410
PURPOSE OF THIS DEPARTMENT:
Light Maintenance funds are utilized by the Traffics Signs and Signals Division to provide visibility that
promotes safe and efficient use of street facilities.
DEPARTMENT PERSONNEL: (125 FTE)
.05 Budget Resource Manager
.20 Assessment Coordinator
1 Light Maintenance
GOALS OF THIS DEPARTMENT:
Achieve lighting standards and promote light replacements with longer lasting and more efficient lighting
systems.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FY19 budget presents the continuation of maintaining the light system to provide consistent and
reliable lighting for vehicular traffic, pedestrians, bicycle travel, and outdoor recreational areas.
Expenditures also allow for the rehabilitation of decorative lights in the downtown areas, installations of
new luminaires throughout the City, and the conversion of LED fixtures for the City owned street lights and
bollards.
LIGHT MAINTENANCE
FUND: 2400-410-430263
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH:
10120
Replacement Account ($10,000/year)
REVENUES
363010
Maintenance Assessments
-designated for equipment replacement
363040
Penalty & Interest
364030
Misc.
371010
Interest Earnings
TOTAL AVAILABLE
Street Lighting (10100)
Capital Outlay -Replacement (10120)
Debt Service
ENDING CASH
10100 CASH:
10120 Replacement Account ($10,000/year)
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$154,518 $261,553 $261,553 $315,885
$20,000 $30,000 $30,000 $4,451
$174,518 $291,553 $291,553 $320,336
$374,795
$376,000
$378,888
$380,000
$10,000
$10,000
$10,000
$10,000
$964
$600
$848
$600
$20,502
$5,000
$22,618
$5,000
$1,631
$1,200
$2,673
$1,200
$407,892
$392,800
$415,027
$396,800
$582,410
$684,353
$706,580
$717,136
$268,399
$414,619
$328,227
$403,658
$0
$36,000
$35,549
$0
$22,458
$22,606
$22,468
$0
$290,857
$473,225
$386,244
$403,658
$261,553
$207,128
$315,885
$299,027
$30,000
$4,000
$4,451
$14,451
$291,553
$211,128
$320,336
$313,478
14
LIGHT MAINTENANCE
FUND: 2400-410-430263
EXPENDITURE DETAIL
Personal Services
110 Salaries
153 Health Insurance
155 Retirement
Subtotal
Materials and Services:
244
Lighting Supplies
245
New Luminaires
246
LED Luminaire Upgrade (carryover)
341
Electricity
360
Repair & Maint Services
510
Liability Insurance & Uninsured Loss
522
Administrative Transfer
Subtotal
Capital Outlay: Replacement Funds (10120)
940 Machinery & Equipment
Subtotal
Debt Service:
610 Principal - Boom Truck
620 Interest
Subtotal
Total
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
FTE'S 1.25
1.25
1.25
1.25
$70,171
$72,058
$72,665
$73,846
$11,259
$12,535
$11,516
$21,714
$5,171
$5,324
$5,450
$5,521
$86,601
$89,917
$89,631
$101,081
$6,976
$18,000
$7,009
$18,000
$500
$30,000
$20,075
$30,000
$0
$60,000
$21,165
$38,835
$153,145
$182,000
$155,585
$182,000
$8,137
$20,000
$20,849
$20,000
$392
$1,500
$711
$800
$12,648
$13,202
$13,202
$12,942
$181,798
$324,702
$238,596
$302,577
$0
$36,000
$35,549
$0
$0
$21,862
$596
$36,000
$22,055
$551
$35,549
$22,055
$413
$0
$0
$0
$22,458
$22,606
$22,468
$0
$290,857
$473,225
$386,244
$403,658
15
LIGHT MAINTENANCE
FUND: 2400-410-430263
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail: LIGHT MAINTENANCE
245 Luminaires - $30,000
Installation ofnew luminaires.
246 LED Lumin aire Upgrade - Carryover $38,835
This includes purchasing a mixture of new heads, and bulbs to begin updating all of the City owned luminaires to LED. LED bulbs
provide a 50-60% reduction in power consumption and are a cleaner, brighter light, with less maintenance. The City will submit
an application to Flathead Electric's Energy Conservation Rebate program. If accepted up to 90% of the upgrade costs could be
reimbursed, along with fixture reduced electrical costs. The LED changeover will take place over several years.
360 Repair & Maint Services - $20,000
Replacing the deteriorated and malfunctioning decorative globe lights at six per year.
16
GAS TAX
ACCOUNT # 2420-421
PURPOSE OF THIS DEPARTMENT:
The city receives annual gas tax revenue allocations based on population and street and alley
mileage to be used for construction, reconstruction, maintenance and repair of streets, right of
ways and alleys.
GOALS OF THIS DEPARTMENT:
Provide a right of way infrastructure program that includes reconstruction, maintenance,
markings, and repair of streets, sidewalks, and alleys.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FYI 9 budget reflects the continuation of the pavement marking, overlay, chip seal, and
sidewalk replacement programs, which promotes safe travel and longevity of the road and
pedestrian systems.
GAS TAX
FUND: 2420-421-430240
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash
REVENUE
343012 Public Works Charges
335040 Gas Tax Apportionment
383001 Transfer from Solid Waste for Alley Paving
371010 Interest
Total Revenue
Total Available
Street Department
ENDING CASH
Cash
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$458,050 $590,277 $590,277 $702,021
$1,138
$0
$0
$0
$371,302
$371,304
$381,045
$383,983
$35,000
$40,000
$40,000
$40,000
$5,043
$4,500
$7,116
$4,500
$412,483
$415,804
$428,161
$428,483
$870,533
$1,006,081
$1,018,438
$1,130,504
$280,256
$616,630
$316,417
$658,165
$590,277 $389,451 $702,021 $472,339
17
GAS TAX
FUND: 2420-421-430240
EXPENDITURE DETAIL
430240 Materials and Services -Streets
231 Gas & Oil
344 Natural Gas
354 Contract Services -Striping
360 Contract - Snow Remove, Constr. Support, Repair
368 Overlays & Chip Seals
452 Gravel
453 Equipment Rental
471 De-Icer/Road Oil
472 Asphalt Material
473 Crack Sealing Material
474 Paint Striping Materials
Total Materials & Services Streets
430234 Sidewalks / Alleys:
956 Sidewalk Construction/ADA Compliance
957 Alley Paving
Total Capital
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$29,976
$40,000
$34,483
$40,000
$4,600
$5,500
$4,758
$5,800
$0
$20,000
$0
$20,000
$900
$1,500
$750
$1,500
$106,489
$269,073
$119,073
$300,000
$0
$3,500
$4,023
$5,000
$1,410
$5,000
$2,711
$5,000
$44,682
$40,000
$39,158
$45,000
$31,817
$53,000
$11,921
$50,000
$4,362
$14,500
$4,707
$14,500
$5,342
$30,000
$22,174
$30,000
$229,578
$482,073
$243,758
$516,800
$11,928
$38,750
$94,557
$40,000
$43,192
$29,467
$101,365
$40,000
$50,678
$134,557
$72,659
$141,365
Total $280,256 $616,630 $316,417 $658,165
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail:
368 Overlay & Chip Seals - Carryover $150,000 New Appropriations - $150,000
956 Sidewalk Replacement & ADA Compliance - Carryover $51,365, New Appropriation $50,000
$25,000 to be used for a matching program to assist homeowners with replacing bad sidewalks and $25,000 to meet ADA requirements.
957 Alley Paving - $40,000
Includes a transfer from Solid Waste to pave approximately 6 alleys and perform maintenance on existing paved alleys.
18
BaRSAA
FUND: 2421-421-430240
PROJECTED REVENUE AND FUND SUMMARY
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
BEGINNING CASH
10100 Cash $0 $0 $0 $74,438
REVENUE
335040 Gas Tax Apportionment $0 $141,787 $141,787 $420,000
383001 Transfer from Special Street - 5% $0 $7,089 $7,089 $21,000
Total Revenue $0 $148,876 $148,876 $441,000
Total Available $0 $148,876 $148,876 $515,438
EXPENDITURES
354 Pavement Maint. $0 $148,876 $74,438 $515,438
ENDING CASH
Cash $0 $0 $74,438 $0
The Bridge and Road Safety and Accountability Act (flB473) was enacted on May 3, 2017. This bill increased the tax on gasoline to
31.5 cents (from 27 cents) in fiscal years 2018 and 2019; to 32 cents in fiscal years 2020 and 2021; to 32.5 cents in fiscal year 2022;
and 33 cents in fiscal year 2023 and thereafter. A corresponding 2 cent per gallon increase (to 29.75 cents) was placed on diesel fuel
over the same fiscal years. Any of these new tax funds requested require a local 5% match ($1 for every $20 requested), and must
be used along with the matching funds for construction, reconstruction, maintenance, or repair of rural roads, city or town streets and
alleys, or bridges.
19
SPECIAL STREET MAINTENANCE
ACCOUNT # 2500-421
PURPOSE OF THIS DEPARTMENT:
To construct and maintain surface transportation, signals, and traffic controls that support economic
viability and promotes clean, safe, and drivable travel during all seasons.
DEPARTMENT PERSONNEL: (16.25 FTE)
.20 Public Works Director
.25 Senior Civil Engineer (City Engineer)
.15 Budget Resource Manager
.25 Construction Manager
.15 Administrative Coordinator
.25 Project Manager (Engineer II)
.50 Road and Fleet Superintendent
.20 Assessment Coordinator
GOALS OF THIS DEPARTMENT:
20 Administrative Assistant
25 Engineering Tech/GIS/IT Support
10 General Laborer
10.75 Special Street Maintenance Operators
1 Special Street Maintenance Supervisor
1 Traffic Signs and Signals Maintenance Supervisor
1 Traffic Signs and Signals Maintenance Technical
1. To maintain city streets in a clean, safe and drivable condition during all seasons.
2. To provide the safe and orderly travel through properly designed and maintained signals, signage
and markings.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FYI budget reflects the continuation of Street and ROW preventative maintenance and
reconstruction, including pavement marking, overlay, chip seal, ADA compliance, and sidewalk
replacement programs. Expenditures to replace a skid steer, and a dump truck will support year
round operations and service. This year's budget includes GPS tracking units on special streets
equipment that will track daily traveling, routes, and speed. Real time location and route tracking by
receptionists/supervisors enhances customer service response and improves operation efficiency.
The Traffic, Signs, and Signal budget provides for the purchase of traffic detection upgrades to
improve traffic movements at the intersection of 1st Avenue East and Center Street. Roof
maintenance for the street's shop will be completed to repair leaks and correct ice damming/icicle
issues.
SPECIAL STREET MAINTENANCE
FUND: 2500-421-43 0240
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH: Operating
10107
Cash, Designated Equip. Replacement
10108
Cash, Designated S & C Repair/In-Lieu of
10109
Cash, Designated Pavement Replacement
Total Cash
REVENUE
343012
Public Works Charges
363010
Maintenance Assessments
-designated for pavement replacement
-designated for equipment replacement
Bonded Debt - 4th Ave E Rebuild
363040
Penalty & Interest
364030
Sale of Misc./Auction
371010
Investment
Total Revenue
Total Available
EXPENDITURES
Street Department/TSS
Capital Equip. Replacement
Capital Outlay Bonded Debt - 4th Ave E Rebuild
S & C Repair Funds
Pavement Replacement Program
Total Expenditures
ENDING CASH
10100
Cash, OPERATING
10107
Cash, Designated Equip. Replacement
10108
Cash, Designated S & C Repair
10109
Cash, Designated Pavement Replacement
Total
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$963,744
$1,191,911
$1,191,911
$1,634,033
$265,006
$232,027
$232,027
$162,502
$27,828
$27,828
$27,828
$27,828
$652,002
$771,595
$771,595
$486,843
$1,908,580
$2,223,361
$2,223,361
$2,311,206
$14,962
$7,500
$58,999
$7,500
$1,878,072
$1,971,976
$2,067,750
$2,100,000
$400,000
$400,000
$400,000
$400,000
$200,000
$200,000
$200,000
$200,000
$0
$670,000
$615,098
$0
$5,541
$6,000
$6,537
$6,000
$18,349
$3,500
$25,570
$5,000
$15,550
$15,000
$18,044
$15,000
$2,532,474
$3,273,976
$3,391,998
$2,733,500
$4,441,054
$5,497,336
$5,615,359
$5,044,706
$1,692,571
$2,030,588
$1,714,150
$2,095,116
$251,137
$330,807
$296,575
$226,000
$0
$670,000
$615,098
$0
$0
$27,828
$0
$27,828
$280,407
$921,952
$684,752
$691,927
$2,224,115
$3,981,175
$3,310,575
$3,040,871
$1,191,911
$1,171,722
$1,634,033
$1,672,417
$232,027
$101,220
$162,502
$136,502
$27,828
$0
$27,828
$0
$771,595
$249,643
$486,843
$194,916
$2,223,361
$1,522,584
$2,311,206
$2,003,835
20
SPECIAL STREET MAINTENANCE
FUND: 2500-421-43 0240
EXPENDITURE DETAIL
STREET DIVISION
Personal Services: FTE's
110 Salaries and Payroll Costs
121 Overtime
153 Health Insurance
155 Retirement
Subtotal
Materials and Services:
210 Computer Equipment/Software/Supplies
218 Non -Capital Equipment /Safety Equipment & Supplies
220 Other supplies, Janitorial, Consumable Tools
231 Gas & Oil
341 Electric
345 Telephone
354 Contract Services
356 Consultant -Transportation Plan, Plan Review, Rd Rating
362 Equipment Maint. Parts & Supplies, includes Radios
366 Building Maint.
373 Dues & Training
388 Medical Services/Drug Test
510 Property & Liability Insurance
512 Uninsured Loss -Deductible
521 Central Garage Transfer
522 Administrative Transfer
528 Information Tech. Transfer
Subtotal
610/620 Debt Service -Principal & Interest - from operating cash
610/620 Debt Service -Principal & Interest - from pavement maint.
Subtotal
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
13.25
13.25
13.25
14.25
$671,788
$731,217
$706,871
$776,609
$35,135
$25,000
$26,339
$28,000
$146,402
$163,219
$143,858
$170,710
$51,987
$53,704
$54,660
$57,693
$905,312
$973,140
$931,728
$1,033,012
$4,431
$12,360
$3,228
$16,360
$6,412
$8,950
$8,308
$7,000
$4,465
$4,500
$4,733
$4,500
$31,569
$40,000
$35,833
$40,000
$2,733
$3,500
$2,699
$3,500
$1,226
$1,500
$1,352
$1,500
$12,374
$30,000
$18,559
$30,000
$0
$65,050
$514
$137,150
$28,742
$33,500
$21,782
$33,500
$3,000
$5,000
$2,473
$5,000
$2,203
$5,500
$1,830
$5,500
$420
$1,000
$617
$1,000
$13,578
$17,359
$17,650
$17,231
$455
$10,000
$0
$11,269
$179,219
$180,235
$180,235
$200,052
$90,571
$93,300
$93,300
$98,967
$12,513
$12,513
$12,513
$14,339
$393,911
$524,267
$405,626
$626,868
$114,962
$118,698
$77,206
$36,740
$0
$40,000
$34,821
$38,906
$114,962
$158,698
$112,027
$75,646
21
SPECIAL STREET MAINTENANCE
FUND: 2500-421-43 0240
EXPENDITURE DETAIL -con't.
Capital Outlay:
840 MACI Grant Match - Wtr/De-Icer Trk
920 Salt Brine Tank
921 Sand/Cold Mix Storage Shed
922 Shop Roof and Insulation Replacement
923 Cold Storage Roof Replacement
953 Shop Complex Pavement Restoration - Carry
Subtotal
Capital Outlay: Bonded Project
969 4th Ave E. Main Replc
430244
354 Pavement Maintenance Funds
820 Transfer to BaRSAA
430245 Replacement Funds:
940 Machinery & Equipment
430248 Sidewalk & Curb Repair Funds
354 Contract Services (carryover)
Total Streets
430264 TRAFFIC SIGN & SIGNALS
Personal Services: FTE's
110 Salaries
121 Overtime
153 Health Insurance
155 Retirement
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$0
$0
$0
S10,000
$8,950
$11,050
$7,637
$0
$35,749
$15,325
$15,277
$0
$0
$0
$0
$45,000
$0
$31,500
$27,100
$0
$0
$38,200
$0
$38,200
$44,699
$96,075
$50,014
$93,200
$0
$670,000
$615,098
$0
$280,407
$874,863
$642,842
$632,021
$0
$7,089
$7,089
$21,000
$251,137
$330,807
$296,575
$195,000
$0
$27,828
$0
$27,828
$1,9909428
$396159678
$390609999
$297049575
2.0
2.0
2.0
2.0
$120,485
$124,700
$118,243
$124,519
$607
$7,500
$0
$7,500
$16,306
$17,614
$21,767
$26,794
$8,798
$9,084
$8,748
$9,177
Subtotal
$146,196
$158,898
$148,758
$167,990
Maintenance & Operations:
210 Computer Equipment/Software/Supplies
$1,892
$1,500
$1,395
$2,500
218 Non -Capital Equipment /Safety Equipment & Supplies
$1,441
$10,200
$7,529
$6,700
220 Other Supplies, Janitorial, Consumable Tools
$2,409
$3,500
$2,612
$3,500
22
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240; 430264
EXPENDITURE DETAIL -con't.
Maintenance & Operations: Cont.
242 Street Signs
243 Traffic Signals
245 Barricade Materials
341 Electricity
345 Tele. & Communications
354 Contract Services
362 Equipment Maintenance Parts, includes Radios
366 Building Maintenance
373 School & Travel
428 Paint Materials
510 Property & Liability Insurance
512 Uninsured Loss -Deductible Property
521 Central Garage Transfer
532 Office Rent
Subtotal
Capital Outlay:
940 Machinery & Equipment
Subtotal
Total Traffic Signs and Signals
Grand Total - Streets & TSS
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$19,230
$35,000
$7,469
$30,000
$15,555
$20,000
$5,905
$20,000
$5,229
$5,000
$5,603
$5,500
$1,843
$3,000
$1,829
$3,000
$725
$850
$769
$850
$3,443
$10,000
$7,793
$10,000
$925
$3,000
$3,203
$3,000
$1,907
$2,000
$363
$3,000
$3,511
$5,500
$5,610
$6,000
$3,583
$5,000
$4,147
$5,000
$1,604
$2,014
$1,793
$1,623
$9,838
$2,500
$0
$2,777
$7,934
$8,024
$8,024
$7,435
$6,422
$6,422
$6,422
$6,422
$87,491
$123,510
$70,466
$117,307
$0 $36,000 $30,352 $51,000
$0 $36,000 $30,352 $51,000
$233,687 $282,408 $249,576 $336,297
$2,224,115 $3,898,086 $3,310,575 $3,040,871
23
SPECIAL STREET MAINTENANCE
FUND: 2500-421-43 0240
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail: Street Division
110 Personnel Services - Includes 1 additional FTE
Addition of one full-time Street Operator.
210 Computer Equipment/Software/Supplies - $16,360
Increased $4,000 to add GPS Vehicle Tracking to an additional 13 trucks in the fleet.
354 Contract Services - $30,000
$15,000 needed for street sweepings disposal.
356 Consultant - $137,150
$100,000 - Transportation Plan Update - Propose to work in conjunction with MDOT and update the 2008 Kalispell Area Transportation
Plan. This plan is now 10 years out of date and is scheduled to be updated now that the bypass is complete. Updating the plan ensures
projects and priorities are current and consistent with community needs.
$7,150 - Plan Review and Construction Administration Support
$30,000 - Road Rating System Design
Capital Outlay: Operating Funds
840 MACI Grant Match - $10,000
During the next MACI Grant cycle the City plans on applying for a flush/deicer truck. If approved this would replace
a 1994 truck with 739,304 miles which is in poor condition and nearing the end of its life cycle for the City. The required
13.42%match, plus indirect costs, would come from the remaining balance in the MACI Fund and a $10,000 transfer from
the Special Street Maintenance Fund. Estimated cost of the flush/de-icer truck is $185,000.
922 Street Shop Building Roof and Insulation Replacement - $45,000
The insulation is falling down and not providing any protection from the elements. The roof is leaking and causing damage
to the building and electrical equipment.
24
SPECIAL STREET MAINTENANCE
FUND: 2500-421-43 0240
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail Continued: Street Division
Capital Outlay: Operating Funds Cont.
953 Shop Complex Pavement Restoration - Carryover $38,200
The project involves replacement of the degraded asphalt surface inside the fenced area of the City Shop Complex and the installation of a
new storm water quality treatment device. The asphalt at the City Shop Complex is deteriorated beyond simple patch work and necessitates
replacement. The asphalt replacement triggers storm water treatment requirements stipulated by the MS4 permit and promotes good
stewardship for clean water discharges to Ashley Creek. Cost shared between Water, Sewer, Storm, Streets, & Solid Waste.
Total Project Cost $341,000
430244 Pavement Repairs - $632,021
354 Pavement Maintenance - Carryover $232,021, New Appropriation $400,000
Capital Outlay: Replacement Funds
430245 Machinery & Equipment - $195,000
940 $65,000 - Skid Steer - Scheduled replacement of the 2009 Skid Steer with 2,750 hours.
$15,000 - 1 l' Snow Plow - Replacing plow on unit #362.
$115,000 - Used Dump Truck with Snow Plow. Scheduled replacement of 1983 Dump Truck.
Line Item Detail Continued: Traffic Sign & Signals
Capital Outlay:
944 Machinery & Equipment - $51,000
$20,000 - Traffic Signal Upgrade on 1st Avenue East.
$8,000 - Graphtec Sign Plotter. Scheduled replacement of 2008 plotter.
$23,000 - Grindlazer Line Driver. Scheduled replacement of 2004 line driver.
25
MT. AIR & CONGESTION GRANT
FUND: 2825... STREET .... 421.... FUNCTION .... 430240
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
CASH: Operating
REVENUES
331055 MACI Grant (Sweeper & Flush Truck)
383012 Transfer (match) from Storm Sewer - carryover
383012 Transfer (match) from Street Maintenance
Total Revenue
Total Available
940 Capital Equipment
ENDING CASH
CASH: Operating
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$21,006 $21,006 $21,006 $21,006
$0 $375,067 $0 $363,122
$0
$43,000
$0
$43,000
$0
$0
$0
$10,000
$0
$418,067
$0
$416,122
$21,006
$439,073
$21,006
$437,128
$0 $433,202 $0 $419,406
$21,006 $5,871 $21,006 $17,722
FY2019 BUDGET HIGHLIGHTS
The Montana Air and Congestion Initiative (MACI) provides funds for equipment purchases which are utilized to benefit air
quality in the State.
FY19 Appropriation
Appropriation was budgeted in FY17 and carried over to FY18 to apply for a MACI grant to replace a sweeper and a
flush truck. The City was notified in August 2017, they were awarded a grant for the sweeper. However, MACI has
delayed the grant awards because they are waiting on approval of a Buy America waiver that is needed before they can
proceed with purchasing the sweepers. $43,000 transfer from the Storm Sewer Fund for the sweeper match will be
carried to FY19.
During the next MACI Grant cycle the City plans on applying again for a flush/deicer truck. If approved this would replace
a 1994 truck with 739,304 miles which is in poor condition and nearing the end of its life cycle for the City. The required
13.42% match, plus indirect costs, would come from the remaining balance in the MACI Fund and a $10,000 transfer from
the Special Street Maintenance Fund. Estimated cost of the flush/de-icer truck is $185,000.
26
SPECIAL REVENUE FUNDS
Page
Fund
Dept
PARKS
27
2210
430
Parks in Lieu
$
18,348
28
2215
Revenue and Fund Summary
29-30
2215
436
Parks
$
981,576
31
2215
440
Athletic Complex
$
372,637
32
2215
431
Recreation/Sports
$
174,131
33
2215
448
Youth Camps
$
273,519
34
2215
445
Aquatics Facility
$
299,860
35-36
2600
Forestry/Developer's Trees
$
782,672
$
2,902,743
PARKS IN LIEU
FUND: 2210-436-460430
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
CASH
REVENUES
MT DOT Trail Refund
346080 South Side Estates
371010 Interest Earnings
Total Revenue
Total Available
Transfer to Trails - 93 N Bike/Ped Path
Park Improvements
ENDING CASH
Cash Carry over
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$1,402 $1,416 $1,416 $18,392
$0
$0
$3,657
$0
$0
$0
$13,135
$0
$14
$16
$184
$0
$14
$16
$16,976
$0
$1,416
$1,432
$18,392
$18,392
$0 $0 $0 $0
$0 $1,432 $0 $18,348
$0 $1,432 $0 $18,348
$1,416 $0 $18,392 $44
PROGRAM DESCRIPTION
The 'Parks in Lieu" program mission is to utilize and direct funds received from developers towards contributing to the development and
improvement of city parks and trails.
27
PARKS
ACCOUNT # 2215-436
PURPOSE OF THIS DEPARTMENT:
The purpose of the Kalispell Parks Department is to actively encourage, provide, promote and protect
quality leisure opportunities, facilities and environments that are essential for the enhancement of the lives
of our citizens.
DEPARTMENT PERSONNEL: (5.55 FTE) Parks shares personnel costs of Parks and Recreation
Director, Parks Superintendent, Parks Foreman, Administrative Specialist and four Parks Caretakers.
GOALS OF THIS DEPARTMENT:
To maintain 292 acres of parks and open spaces, according to our Parks Master Plan, while implementing
beautification programs, by addressing identified deferred maintenance in the parks system.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
In FYI the Parks Department is again addressing deferred maintenance projects; by replacing aging
playground equipment at Woodland Park, repainting the camp center building, and contracting out a
portion of weed spraying. New improvements will be made by creating a nature trail through newly
acquired Knife River property at Lawrence Park. This budget also supports equipment replacement of a
service truck and purchase of a spray tank. A new litem in this budget reflects Flathead County's new
garbage assessment put on city parks.
PARKS DEPARTMENT
FUND: 2215-436-460430
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH:
10100 CASH: operations
10107 Cash designated for Capital Equipment
REVENUE:
311100 Real Estate Taxes
311200 Personal Property/Entitlement
312000 Penalty & Interest
381060 Operating transfer- Health Insurance/Bandshell(18)
Subtotal Revenue from Taxes
346050 Parks Usage Fees
365015 Kidsports Maintenance
346056 Kidsports usage
346059 Picnic in the Park
346051 Recreation Fees
346053 Scholarships (donation)
346052 Sports Programs
365010 Donations/Grants(fyl6)/Reimb&Dog Park(fyl7)
346054 Community After School Programs
346057 Youth Camps
346030 Pool
346040 Concessions
Subtotal Recreation & Pool
371010 Investments
346055 Ice Rink Utilities Reimbursement
381050 Inception of loan
Total
Total Resources Available
All Departments
ENDING CASH:
Cash Designated for Capital
Cash Carry Over
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$597,222 $738,327 $738,327 $847,399
$49,905 $40,917 $40,917 $32,379
$647,127
$779,244
$779,244
$879,778
$957,209
$999,000
$984,766
$1,025,000
$37,671
$40,000
$43,422
$40,000
$1,341
$2,000
$1,685
$2,000
$91,000
$101,467
$101,467
$91,000
$1,087,221
$1,142,467
$1,131,340
$1,158,000
$21,229
$21,500
$20,713
$21,500
$25,163
$20,000
$25,850
$20,000
$1,973
$2,000
$3,288
$2,500
$25,893
$25,000
$22,993
$27,000
$13,321
$11,188
$22,472
$17,216
$2,759
$2,500
$3,271
$3,000
$46,020
$43,594
$53,162
$52,022
$39,004
$11,500
$15,241
$0
$68,266
$70,000
$67,427
$70,000
$146,133
$143,147
$155,099
$147,302
$123,784
$127,000
$143,692
$127,000
$32,875
$34,000
$36,552
$34,000
$546,420
$511,429
$569,760
$521,540
$3,498
$3,000
$6,672
$4,000
$20,846
$22,500
$18,773
$22,500
$129,987
$64,000
$61,527
$100,000
$1,787,972
$1,743,396
$1,788,072
$1,806,040
$2,435,099
$2,522,640
$2,567,316
$2,685,818
$1,655,855
$1,980,808
$1,687,538
$2,101,723
$40,917
$6,917
$32,379
$7,379
$738,327
$534,915
$847,399
$576,716
28
PARKS DEPARTMENT
FUND: 2215-436-460430
EXPENDITURE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
Personal Services: FTE's
5.55
5.55
5.55
5.55
110
Salaries and payroll costs
$311,383
$322,778
$313,091
$324,341
III
Salaries - seasonal
$58,751
$71,610
$36,713
$73,950
121
Overtime: Call outs
$0
$500
$176
$300
153
Health Insurance
$60,908
$61,917
$59,142
$67,983
155
Retirement
$26,545
$27,476
$25,546
$27,932
Subtotal
$457,587
$484,282
$434,668
$494,506
Maintenance & Operations:
210
Office Supplies, equip./computers
$860
$1,800
$1,575
$1,800
215
Equipment - not capital
$0
$8,000
$7,822
$7,000
224
Janitorial Supplies (All Parks)
$4,845
$6,000
$5,357
$6,000
229
Other Supplies (fertilizer, weed spray, seed, paint)
$3,022
$4,000
$3,025
$10,000
231
Gas
$15,468
$14,000
$14,211
$15,500
241
Tools / Small Equipment /Safety equip
$1,619
$2,500
$2,146
$3,500
320
Printing (Info brochures), advertising (legal notices)
$169
$400
$15
$400
341
Electricity
$14,000
$16,000
$12,812
$14,000
343
Ice Rink Utilities (Reimbursed -see revenue)
$20,918
$22,500
$18,802
$20,000
344
Natural Gas
$1,955
$2,500
$1,904
$2,500
345
Telephone, Communications & Social Media Archive
$2,571
$3,600
$2,412
$3,600
351
Sports Court and Band Shell Rehabilitations/ court lines
$0
$14,467
$7,300
$9,000
354
Contract Services/Tennis Agreement
$0
$2,000
$2,000
$2,000
355
Contract Services - Trail Maint LP MCC, weed control
$4,920
$8,200
$6,958
$30,000
356
Consultants - Preliminary design Hwy 93 trail
$0
$30,000
$0
$30,000
357
Active Communities Expense
$0
$2,680
$0
$2,680
358
FVCC Tennis Interlocal Agreement
$0
$7,000
$7,000
$7,000
362
Equipment / Building Maintenance
$3,699
$30,000
$23,060
$40,000
364
Landscape Materials, Perrenials & Rose Garden
$5,444
$6,000
$5,700
$6,000
367
Vandalism Repairs
$46,867
$4,000
$2,715
$4,000
373
Dues & Training
$5,255
$8,000
$3,773
$8,000
388
Medical services: Drug Testing
$151
$400
$0
$400
395
Equipment Rental
$301
$700
$682
$1,400
420
Metal [Wood Products -Fencing, picnic tables
$2,821
$5,500
$2,596
$5,000
440
Irrigation Supplies
$6,847
$9,000
$6,280
$9,500
452
Gravel, top soil, sand & compost
$569
$1,700
$180
$1,500
con't
29
PARKS DEPARTMENT
FUND: 2215-43 6-46043 0
EXPENDITURE DETAIL - con't.
Maintenance & Operations Continued:
521 Central Garage Transfer
545 County Landfill
610 Principal Board of Investments -mower/flatbed/restroom remodel
620 Interest Board of Investments - mower
Subtotal
Capital Outlay:
941 Equipment - Spray unit and new used truck (FY 18/19)
930 Park Improvements - Ph. II & III Lawrence Pk
931 Park Improvements - Thompson Playground
932 Park Improvements - Northridge Irrigation
933 Park Improvements - Dog Park
920 Building Improvements -Woodland Park playground
Subtotal
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$43,857
$40,634
$40,634
$44,867
$0
$0
$0
$5,773
$9,112
$41,602
$30,928
$48,649
$327
$4,280
$2,647
$7,001
$195,597
$297,463
$212,534
$347,070
$90,673
$64,000
$61,527
$40,000
$0
$0
$0
$0
$0
$29,000
$23,538
$0
$0
$20,000
$0
$0
$0
$50,000
$49,612
$0
$39,314
$0
$0
$100,000
$129,987
$163,000
$134,677
$140,000
Total $783,171 $944,745
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail: Parks Department
941 Truck - $20,000
941 Sprayer - $20,000
920 Woodland Park Playground - $100,000
$781,879 $981,576
30
ATHLETIC COMPLEX
ACCOUNT # 2215-436
PURPOSE OF THIS DEPARTMENT:
The Kalispell Youth Athletic Complex is a public/private partnership that was created between the City of
Kalispell and the current youth athletic programs at the site. This site is composed of 30 athletic fields;
hosting baseball, softball, football, soccer, cross country and lacrosse.
DEPARTMENT PERSONNEL: (2.15 FTE) KYAC shares personnel costs of Parks Superintendent,
Parks Foreman and 2 Parks Caretakers.
GOALS OF THIS DEPARTMENT:
Maintain 138 acres of sports fields, 3 parks (pocket, Spring Prairie, Memorial), and green spaces in a
maintenance mode that supports the agreement between KYAC and the City.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The KYAC budget focuses on meeting the requirements of the 5 sports organizations, while maintaining
the fields to promote safety and participation. With the completion of the additional fields on the north end
of the complex the FYI budget includes an increase in fertilizer and irrigation cost. Two pieces of capital
equipment are included this year; a new 16' mower and a slit seeder. A new line item in this budget
reflects Flathead County's new garbage assesment put on city parks. Kalispell parks and Recrecreation will
continue working with Kidsports to improve the facilities under the terms of the Memorandum of
Understanding.
ATHLETIC COMPLEX
FUND: 2215 -4 3 6-460440
EXPENDITURE DETAIL
Personal Services: FTE's
110 Salaries and payroll costs
III Seasonal Salaries
121 Overtime
153 Health Insurance
155 Retirement
Subtotal
Maintenance & Operations:
221 Safety Equipment (ear plugs, masks, glasses etc)
229 Other Supplies (fertilizer, weed spray, seed, paint)
231 Gas
241 Consumable Tools (weedeaters)
341 Electricity
345 Telephone & Communications
354 Contract Services - pump & pest management
355 Contract Services - well, pump, pressure tank
362 Equipment Maintenance
364 Landscape, Flowers & gardens
367 Vandalism Repairs
373 Dues & Training
388 Medical services: Drug Testing
395 Rental Equipment
420 Metal /Wood Products/Fencing
440 Irrigation
452 Gravel/Sand
521 Central Garage Transfer
545 County Landfill
610/620 Debt Service - Mower
Subtotal
Capital Outlay:
940 Equipment - mower & slit seeder
Total
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
1.95
1.95
1.95
2.15
$68,342
$90,559
$88,037
$106,149
$40,882
$41,904
$41,027
$41,904
$0
$0
$0
$300
$16,436
$28,403
$22,140
$31,767
$7,498
$6,975
$9,330
$9,714
$133,158
$167,841
$160,534
$189,835
$26
$350
$15
$350
$15,446
$15,500
$14,350
$20,500
$5,215
$9,500
$6,998
$8,500
$1,399
$5,000
$50
$4,200
$7,368
$8,500
$9,478
$9,500
$146
$175
$183
$240
$30
$1,000
$0
$1,000
$42,274
$50,000
$22,549
$15,000
$434
$600
$366
$800
$548
$600
$136
$600
$318
$500
$241
$500
$401
$500
$140
$600
$0
$200
$0
$200
$0
$150
$0
$150
$0
$5,300
$2,920
$1,500
$3,918
$4,500
$3,939
$6,000
$32
$1,000
$1,278
$1,200
$0
$1,097
$1,097
$1,562
$0
$0
$0
$3,400
$0
$0
$0
$0
$77,555
$104,472
$63,740
$75,802
$23,988 $5,000 $2,650 $107,000
$234,701 $277,313 $226,924 $372,637
31
RECREATION/SPORTS
ACCOUNT # 2215-436
PURPOSE OF THIS DEPARTMENT:
The purpose of the Recreation Department is to provide affordable recreational and sports programs to
encourage educational opportunities and promote healthy life styles.
DEPARTMENT PERSONNEL: (1.6 FTE) Recreation shares personnel costs of the Parks and
Recreation Director, Recreation Superintendent, Recreation Programmer, and Office Admin.
GOALS OF THIS DEPARTMENT:
1. Provide free community & family events such as: Outdoor Movies, Picnic in the Park, Art Walk, Santa's
Calling, and Shakespeare in the Park.
2. Provide year round affordable sports activities for pre -adolescent youth, to introduce the basics of the
sport, assist with learning skills, while promoting physical activity in a fun non-competitive atmosphere.
3. Provide year round community oriented recreational and special event opportunities, encompassing a
diverse and wide range of interests.
4. Develop new recreation and sports programming based on current trends and customer requests.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The Recreation FY 19 budget focuses on maintaining and developing recreational programming and youth
sports such as: Picnic in the Park, Paws to play Splash Bash, Valentine's Dance, Art Walk, Santa's Calling,
Little Dribblers and Squirts Basketball, Runnin' Rascals Football, and Indoor and Outdoor Soccer.
This year we are introducing over 20 new programs including; adult art, fitness, and sports programs,
community/family outdoor recreation and special events, and new youth recreation summer camps. We
will also continue strengthen our partnerships to provide more sports camps throughout the year. This year
we will start evaluating the affordability and compatibility of online registration with our programs.
RECREATION/SPORTS & SPECIAL EVENTS
FUND: 2215-43 6-460431
EXPENDITURE DETAIL
Personal Services: FTE's
110 Salaries and payroll costs
111 Seasonal Salaries
153 Health Insurance
155 Retirement
Subtotal
Maintenance & Operations:
229 Other Supplies
231 Gas
320 Printing & Advertising
345 Telephone, Communications & Social Media Archive
353 On Line Registration/Credit Card Fees
354 Contract Services
357 Music Franchise Fees
373 Dues & Training
Subtotal
Total
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
1.6
1.6
1.6
1.6
$79,547
$83,239
$80,209
$81,541
$6,440
$8,389
$11,757
$9,133
$20,214
$19,973
$19,666
$21,601
$6,114
$6,943
$6,239
$7,005
$112,315
$118,544
$117,871
$119,281
$7,348
$9,070
$8,618
$11,110
$590
$720
$407
$780
$10,746
$11,265
$11,010
$12,265
$739
$640
$564
$668
$0
$7,499
$0
$5,458
$20,485
$21,060
$21,320
$22,205
$1,042
$1,100
$1,077
$1,150
$509
$1,000
$100
$1,214
$41,459 $52,354 $43,096 $54,850
$153,774 $170,898 $160,967 $174,131
32
YOUTH CAMPS
ACCOUNT # 2215-436
PURPOSE OF THIS DEPARTMENT:
The purpose of the Youth programs is to offer children a quality experience in a safe, supervised, active
environment when school is not in session.
DEPARTMENT PERSONNEL: (1.5 FTE) Youth Camps shares personnel costs (with Recreation/Sports
budget) of the Recreation Superintendent, Recreation Programmer, and Office Admin.
GOALS OF THIS DEPARTMENT:
1. To provide affordable out of school programs for parents.
2. To provide an enriching and positive atmosphere.
3. To provide appropriate activities that develop cognitive, social, physical and emotional outcomes.
4. To continue to partner with School District #5 to provide healthy snacks and/or meals to meet
participants nutritional needs.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The Youth Camp FYI budget focuses on meeting the federally and state mandated daycare standards for
adult to child ratio to ensure safety and quality staffing, while providing a variety of stimulating field trips and
physical and cultural activities to promote emotional and physical growth of our participants. FY19 will see
two new camps this year (Outdoor Adventure and Nature Camps). We will also expand last year's sold out
Zombie Camp to accommodate community demand.
YOUTH CAMPS
FUND: 2215-43 6-460448
EXPENDITURE DETAIL
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
Personal Services: FTE's
1.5
1.5
1.5
1.5
110
Salaries and payroll costs
$70,696
$74,110
$71,118
$72,174
111
Salaries -seasonal
$110,426
$139,101
$107,131
$142,248
121
Overtime
$0
$300
$2
$150
153
Health Insurance
$19,058
$18,797
$18,693
$20,771
155
Retirement
$5,429
$6,622
$5,527
$6,584
Subtotal
$205,609
$238,931
$202,471
$241,927
Maintenance & Operations:
224
Janitorial supplies (Daycamp facility)
$247
$400
$30
$450
229
Other Supplies
$1,145
$3,730
$2,032
$4,520
231
Gas
$266
$500
$134
$355
320
Printing & Advertising
$0
$270
$25
$345
345
Telephone, Communications & Social Media Archive
$1,080
$1,000
$890
$1,040
353
On Line Registration Fees
$4,000
354
Contract Services
$9,001
$11,380
$10,251
$12,870
355
After School program expenses
$1,554
$1,200
$654
$1,200
356
Bank Fees/Credit Card Charges
$3,685
$6,080
$3,902
$6,000
357
Out of School Times Program Grant
$0
$0
$0
$0
373
Dues & Training
$591
$1,000
$285
$812
Subtotal
$17,569
$25,560
$18,203
$31,592
Total
$223,178
$264,491
$220,674
$273,519
33
AQUATICS FACILITY
ACCOUNT # 2215-437
PURPOSE OF THIS DEPARTMENT:
The purpose of the aquatics facility is to provide our community a safe, affordable waterpark for skill
developing programs, exercise and family fun filled special events for all ages.
DEPARTMENT PERSONNEL: Seasonal Labor
GOALS OF THIS DEPARTMENT:
1. To provide affordable aquatic recreational opportunities for our community.
2. To provide safe and fun aquatic programs.
3. Offer a healthy lifestyle alternative.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
To support and benefit the general operation and ensure safe activities at the aquatic facility for FYI 9,
while addressing necessary building and amenity repairs and improvements.
FYI budgeted funds will address necessary equipment upgrades. We will also enlarge a gate to allow
maintenance vehicles access.
AQUATICS FACILITY
FUND: 2215-43 7-46044 5
EXPENDITURE DETAIL
Personal Services:
111 Seasonal Salaries
121 Overtime
155 Retirement
Subtotal
Maintenance & Operations:
210 Office Supplies/printing/equip
224 Janitorial Supplies, safety equipment
226 Chlorine & Chemicals
228 Concession stand
229 Other Supplies, consumable tools,
341 Electricity
344 Natural Gas
345 Security Cameras / Telephones/Internet
354 Licenses & Fees
356 Bank Fees/CC Charges
362 Equipment/Building Maintenance
380 Training Materials
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$166,082
$179,308
$172,163
$182,210
$187
$500
$129
$400
$1,274
$1,500
$1,116
$1,500
$167,543
$181,308
$173,408
$184,110
$239
$500
$518
$500
$2,211
$2,700
$2,116
$2,500
$27,105
$27,000
$26,064
$27,500
$18,326
$21,000
$21,372
$21,000
$2,831
$4,500
$3,165
$4,500
$7,675
$9,500
$8,333
$9,500
$15,988
$25,000
$14,180
$25,000
$1,697
$1,620
$1,851
$1,800
$590
$1,300
$731
$1,300
$1,172
$1,632
$1,831
$3,000
$13,605
$45,500
$42,284
$17,350
$2,049
$1,800
$1,240
$1,800
Subtotal $93,488 $142,052
Total Pool Budget $261,031 $323,360
FY 2019 BUDGET HIGHLIGHTS
362 Replace Lap Pool Boiler $11,850.00
Misc building upgrades/maintenance - $5,000
Enlarge gate to allow vehicle access $500
$123,685 $115,750
$297,093 $299,860
34
FORESTRY
ACCOUNT # 2600-436
PURPOSE OF THIS DEPARTMENT:
The purpose of Kalispell's Urban Forestry is to administer, maintain, protect and expand the City's urban
landscape on public properties for Kalispell's residents and businesses so that economic, environmental,
safety and aesthetic benefits are maximized.
DEPARTMENT PERSONNEL: (1) Arborist, (1 additional purposed FTE) Forestry shares personnel
costs of Parks and Recreation Director, Parks Superintendent, Administrative Specialist, Assessment
Coordinator and 5 Park Caretakers.
GOALS OF THIS DEPARTMENT:
Our first goal is to maintain over 9,944 trees in public right-of-ways by providing pruning, planting and
removal tree services. Forestry will also provide education on the importance and benefits of trees in the
community through events such as Arbor Day and Tree Cycle. Staff will continue inventorying trees not
yet inventoried, as well as updating current tree inventory as work is completed. Finally; to increase
partnerships that benefit urban forestry.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The 2019 Urban Forestry budget will focus on high priority trees and deferred maintenance pruning
utilizing contracted services and in-house crews. Budget includes the purchase of a used pickup truck to be
used by the Arborist, and hiring a ground person to help establish a year round program.
FORESTRY
FUND: 2600-436-460433; 460435
PROJECTED REVENUE AND FUND SUMMARY
2600 FORESTRY OPERATIONS
BEGINNING CASH
10100
CASH
REVENUES
334121
Arbor Day Grant/ forestry charges
334125
Forestry Program Dev
363010
Assessments
363040
P. & I. on Assessments
364030
Misc Revenue/Insurance Reimb
365010
Arbor day Sponsors/Other Misc.
383010
General fund transfer
381050
Inception Lease (chipper)
371010
Investment Earnings
Total Revenue from operations
Total Available
Urban Forestry operations
ENDING CASH
CASH
2601 DEVELOPER'S TREES
BEGINNING CASH
10100 CASH
REVENUES
346080 Developer charges
Total available
EXPENDITURES
Contract Services - Trees & 5% admin
ENDING CASH
Cash carry over
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$149,086 $166,794 $166,794 $486,905
$2,408
$750
$750
$750
$18,500
$19,500
$14,500
$0
$209,128
$550,000
$574,207
$580,000
$506
$250
$855
$500
$6,700
$0
$1,727
$0
$2,750
$2,200
$3,370
$3,200
$0
$200,000
$200,000
$100,000
$0
$40,000
$40,000
$0
$2,225
$1,500
$3,759
$2,500
$242,217
$814,200
$839,168
$686,950
$391,303
$980,994
$1,005,962
$1,173,855
$224,509 $746,369 $519,057 $684,868
$166,794 $234,625 $486,905 $488,987
$101,449 $94,774 $94,774 $97,804
$2,100 $0 $11,104 $0
$103,549 $94,774 $105,878 $97,804
$8,775 $94,774 $8,074 $97,804
$94,774 $0 $97,804 $0
35
FORESTRY
FUND: 2600-436-460433; 460435
EXPENDITURE DETAIL
Forestry:
460433
Personal Services:
110
Salaries and payroll costs
111
Seasonal
121
Overtime
153
Health Insurance
155
Retirement
Subtotal
Maintenance & Operations:
229
Office supplies /Other Supplies
231
Gas
241
Tools / Small Equipment /Safety equip
345
Telephone, Communications
354
Contract Services - $40,014 carryover from fy18
357
FORESTRY Grant
358
Dutch Elm/EAB Disease
362
Equipment Maintenance/equip rental
364
Trees
373
Dues & Training
510
Liability & Property Insurance
522
Administrative Transfer
528
Information Technology Transfer
521
Central Garage Transfer
610/620
Principal & Interest (stumper & chiptrucks)
Subtotal
Capital Outlay:
940
Used chip truck-fyl6/Chipper-fyl7 & 18
Total Forestry
2601 Developer's Trees:
460435
354
Contract Services
Total Developer's Trees
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
FTE's 2.00
3.00
3.00
3.80
$100,691
$161,069
$128,836
$187,275
$11,536
$29,856
$7,421
$29,856
$0
$1,000
$32
$1,000
$21,661
$42,075
$28,923
$56,796
$7,636
$14,088
$9,822
$16,510
$141,524
$248,087
$175,034
$291,436
$41
$600
$193
$600
$1,402
$2,500
$3,410
$6,000
$3,196
$3,249
$2,773
$5,000
$0
$0
$0
$660
$26,020
$356,560
$217,240
$296,574
$9,899
$19,500
$16,942
$0
$3,500
$5,000
$5,822
$5,000
$336
$2,500
$469
$4,000
$4,834
$8,000
$8,000
$8,000
$1,830
$3,500
$3,405
$4,000
$628
$1,138
$1,138
$1,863
$8,271
$12,197
$12,197
$10,380
$4,171
$4,171
$4,171
$4,780
$7,368
$8,167
$8,167
$8,125
$11,489
$16,200
$11,916
$18,450
$82,985 $443,282 $295,843 $373,432
$0 $55,000 $48,180 $20,000
$224,509 $746,369 $519,057 $684,868
$8,775 $94,774 $8,074 $97,804
$8,775 $94,774 $8,074 $97,804
we
SPECIAL REVENUE FUNDS
Page
Fund
Dept COMMUNITY DEVELOPMENT
37
2880
CD Revolving Loan
$
177,000
38
2881
CD Revolving Loan #2
$
240,000
39-40
2886
CD Miscellaneous
$
241,234
41
2887
Rural Development Revolving Loan
$
322,074
42
2888
Rural Development Revolving Loan
$
260,025
43
2953
EPA Brownfields Assessment Grant
$
368,880
44
2955
EPA Brownfields Revolving Loan
$
587,424
45
2991
Tiger Grant
$
3,803,909
$
6,000,546
COMMUNITY DEVELOPMENT -REVOLVING FUND
FUND: 2880-480-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash, Operating
10162 Cash, Reserve for investment (S&C)
REVENUES
345010
Application fees
373020
Loan Proceeds/Principal
373010
Loan Proceeds/ -Interest
371010
Interest Earnings (me S&C interest)
Total Revenue
Total Available
EXPENDITURES
353 Auditing
354 Contract Services
711 Redevelopment
Total Expenditures
ENDING CASH
10100 Cash, Operating
10162 Cash, Reserve for s & c investment
Total Cash
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$157,433
$162,092
$162,092
$187,160
$46,514
$55,786
$55,786
$40,060
$203,947
$217,878
$217,878
$227,220
$0
$0
$400
$0
$56,589
$19,370
$22,479
$18,744
$5,522
$4,226
$4,358
$3,813
$3,218
$2,000
$3,607
$2,300
$65,329
$25,596
$30,844
$24,857
$269,276
$243,474
$248,722
$252,077
$1,000
$1,000
$0
$1,000
$380
$1,000
$413
$1,000
$50,018
$100,000
$21,089
$175,000
$51,398
$102,000
$21,502
$177,000
$162,092
$55,786
$85,688
$55,786
$187,160
$40,060
$31,682
$43,395
$217,878
$141,474
$227,220
$75,077
PROGRAM DESCRIPTION
This is a fund established in 2005 that consolidates "all" of the various loan types the Department has in existence or will be starting. Each type of loan
activity has its own line item number and can be easily identified for the audit or monitoring.
37
COMMUNITY DEVELOPMENT -REVOLVING FUND #2
FUND: 2881-480-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash, Operating
REVENUES
373020 Loan Proceeds/Principal
373010 Loan Proceeds/ -Interest
371010 Interest Earnings
Total Revenue
Total Available
354 Contract services
711 Redevelopment
Total Expenditures
ENDING CASH
10100 Cash, Operating
Total Cash
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$167,393
$209,916
$209,916
$241,321
$167,393
$209,916
$209,916
$241,321
$39,026
$32,041
$29,371
$32,041
$1,886
$0
$0
$0
$1,946
$1,500
$2,439
$1,500
$42,858
$33,541
$31,810
$33,541
$210,251
$243,457
$241,726
$274,862
$0
$0
$405
$0
$335
$150,000
$0
$240,000
$335
$150,000
$405
$240,000
$209,916
$93,457
$241,321
$34,862
$209,916
$93,457
$241,321
$34,862
38
Community Development - Miscellaneous
FUND: 2886-480-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
10150 CASH: Old School Redevelopment
REVENUES
371010 Interest/Misc.
373070 Principal payments (Big Sky Manor)
373010 Interest from Loans (Big Sky Manor)
Reimburse from Old School TIFs
Loan from Old School SID debt service fund
Total Revenue
Total Available
M&O
Redevelopment/Grants
Total Expenditures
ENDING CASH
10100 CASH: operating
10150 CASH: Old School Redevelopment
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$259,962
$261,512
$261,512
$273,676
$228,430
$100,412
$100,412
$12,418
$4,302
$8,539
$1,281
$50,000
$0
$3,000
$8,865
$955
$70,000
$150,000
$4,347
$20,955
$388
$70,000
$0
$3,000
$0
$0
$65,000
$150,000
$64,122
$232,820
$95,690
$218,000
$552,514
$594,744
$457,614
$504,094
$12,572
$178,018
$22,517
$211,352
$13,526
$157,994
$23,734
$217,500
$190,590
$233,869
$171,520
$241,234
$261,512
$251,815
$273,676
$252,942
$100,412
$109,060
$12,418
$9,918
39
Community Development - Miscellaneous
FUND: 2886-480-470210
EXPENDITURE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
Materials and Services:
210 Grant Administration Expenses/project exp
353 Auditing
373 Dues & Training
379 Meetings
396 Studies/Surveys & marketing
522 Administrative Transfers
528 Information Tech. Transfers
532 Office Rent new bldg
Total Materials & Services
Redevelopment:
620 Interest -Old School (from General Fund)
790 Redevelopment Activity
795 Old School Lot Purchase FY15/Assessment Payments FYI 68
Total Grants & Housing
GRAND TOTALS
$0
$2,000
$0
$2,000
$1,000
$1,000
$1,000
$1,000
$55
$2,000
$60
$2,000
$0
$1,000
$949
$1,000
$0
$5,000
$0
$5,000
$2,000
$2,000
$2,000
$2,000
$8,342
$8,342
$8,342
$9,559
$1,175
$1,175
$1,175
$1,175
$12,572
$22,517
$13,526
$23,734
$0
$32,500
$0
$48,750
$2,905
$3,750
$1,500
$3,750
$175,113
$175,102
$156,494
$165,000
$178,018 $211,352 $157,994 $217,500
$190,590 $233,869 $171,520 $241,234
40
RURAL DEVELOPMENT LOAN REVOLVING #61-01
FUND: 2887-480-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
10140 CASH: loan loss reserve
Total Cash
REVENUES
345010 Application/Origination Fees
373010 Loan Interest
371010 Other Interest
373030 Principal
Total Revenue
Amount Available
EXPENDITURES
Redevelopment Activity
Principal (Loan 61-01)
Interest (Loan 61-01)
Total Expenditure
ENDING CASH
10100 CASH: operating
10140 CASH: loan loss reserve (6% o/s loans principal)
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$232,309
$303,075
$303,075
$396,364
$21,271
$21,271
$21,271
$8,390
$253,580
$324,346
$324,346
$404,754
$950
$500
$0
$500
$10,216
$6,835
$4,929
$4,250
$713
$500
$886
$500
$81,301
$41,298
$97,149
$40,078
$93,180
$49,133
$102,964
$45,328
$346,760
$373,479
$427,310
$450,082
$340
$200,000
$482
$300,000
$18,272
$18,454
$18,454
$18,639
$3,802
$3,620
$3,620
$3,435
$22,414
$222,074
$22,556
$322,074
$303,075
$130,134
$396,364
$119,618
$21,271
$21,271
$8,390
$8,390
$324,346 $151,405 $404,754 $128,008
PROGRAM DESCRIPTION
The purpose of the Revolving Loan Fund (RI F) is to provide gap financing or business retention, expansion or start-up with the focus on job creation.
Funding Sources for the RLF come from possible CDBG Economic Development Grants, TIF, Rural Development Intermediary relending Program
(IRP) funds and the Community Development Revolving Loan Fund. The department was successful in writing a Rural Development (RD) grant
application for $520,000 from the RD Intermediary Relending Program (1RP) on 10/12/04.
41
RURAL DEVELOPMENT LOAN REVOLVING #61-03
FUND: 2888-480-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH: operating
10140
CASH: loan loss reserve
Total Cash
REVENUES
373010
Loan Interest
371010
Other Interest
373030
Principal
Total Revenue
Amount Available
610 Principal Repayment to IRP 61-03
620 Interest Repayment to IRP 61-03
750 Redevelopment Activity
Total Expenditures
ENDING CASH
10100 CASH: operating
10140 CASH: loan loss reserve (6% of o/s prin of loans)
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$190,901
$279,126
$279,126
$347,823
$9,695
$9,695
$9,695
$0
$200,596
$288,821
$288,821
$347,823
$5,393
$3,948
$2,120
$0
$650
$200
$792
$500
$92,542
$5,677
$66,520
$0
$98,585
$9,825
$69,432
$500
$299,181
$298,646
$358,253
$348,323
$8,138
$8,219
$8,219
$8,301
$1,887
$1,806
$1,806
$1,724
$335
$150,000
$405
$250,000
$10,360
$160,025
$10,430
$260,025
$279,126
$128,926
$347,823
$88,298
$9,695
$9,695
$0
$0
$288,821
$138,621
$347,823
$88,298
PROGRAM DESCRIPTION
The purpose of the Revolving Loan Fund (RLF) is to provide gap financing or business retention, expansion or start-up with the focus on job creation.
Funding sources for the RLF come from possible CDBG Economic Development Grants, TIF, Rural Development Intermediary relending Program (IRP)
funds and the Community Development Revolving Loan Fund. The department was successful in writing a Rural Development (RD) grant application
on 11/27/06 from the RD Intermediary Relending Program (IRP) of which $257,500 was used.
42
EPA BROWNFIELDS ASSESSMENT GRANT
FUND: 2953-480-470210/470215
PROJECTED REVENUE AND FUND SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
BEGINNING CASH
10100 Cash
$0
$0
$0
$0
REVENUE
331090 EPA FUNDING $400,000
$21,942
$378,058
$9,178
$368,880
Total Revenue
$21,942
$378,058
$9,178
$368,880
Total Available
$21,942
$378,058
$9,178
$368,880
EXPENDITURES
470210-354 Cont. Serv-Petroleum
$10,408
$185,592
$0
$185,592
470210-373 Travel -Petroleum
$643
$3,357
$965
$2,392
470215-354 Cont Sery- Hazardous
$10,408
$185,592
$7,248
$178,344
470215-373 Travel -Hazardous
$483
$3,517
$965
$2,552
Total Expenditure
$21,942
$378,058
$9,178
$368,880
ENDING CASH
Cash
$0
$0
$0
$0
PROGRAM DESCRIPTION
The City has been awarded $400,000 for Brownfields Revitalization Project funds to be used for Phase 1 and Phase H Environmental Assessments.
43
EPA BROWNFIELDS REVOLVING LOAN FUND
FUND: 295 5-480-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash
REVENUE
331090 EPA Funding
Loan Principal and Interest
Total Revenue
Total Available
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$100,500 $100,500 $100,500 $100,500
$1,483
$486,924
$0
$486,924
$1,483
$486,924
$0
$486,924
$101,983 $587,424 $100,500 $587,424
EXPENDITURES
470210 PETROLEUM
229 Supplies
$0
$908
$0
$908
352 Personnel
$0
$3,505
$0
$3,505
353 Fringes
$0
$493
$0
$493
354 Contracted Services
$0
$1,488
$0
$1,488
373 Travel
$35
$0
$0
$0
720 Loans
$0
$62,354
$0
$62,354
721 Subgrants
$0
$100,000
$0
$100,000
725 Revolved Funds
$0
$100,500
$0
$100,500
470215 HAZARDOUS SUBSTANCES
229 Supplies
$0
$1,158
$0
$1,158
354 Contracted Services
$0
$88
$0
$88
373 Travel
$1,448
$2,330
$0
$2,330
720 Loans
$0
$314,600
$0
$314,600
721 Subgrants (FC Jail Project)
$0
$0
$0
$0
$1,483
$587,424
$0
$587,424
ENDING CASH
Cash
$100,500
$0
$100,500
$0
PROGRAM DESCRIPTION
The City has been awarded $1,000,000 for a Brownfields Revolving Loan Program accepted 6/20/11.
44
2991 TIGER GRANT
FUND: 2991-480-470245
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
CASH: operating
REVENUES
331055 Tiger Grant $10,000,000
383000 Transfer from Westside TIF
other revenue sources
Total Revenue
Total Available
EXPENDITURES
791 Redevelopment - rail park (grant)
793 Redevelopment - City match Rail Park
790 Redevelopment - trail (grant)
Total Expenditures
ENDING CASH
CASH: operating
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
$0
$0
$0
$0
$0
$0
$0
$10,000,000
$8,107,000
$0
$6,196,091
$2,200,000
$0
$3,803,909
$0
$22,000
$0
$18,107,000
$8,396,091
$3,825,909
$0
$18,107,000
$8,396,091
$3,825,909
$0
$0
$0
$12,320,000
$5,787,000
$0
$6,196,091
$2,200,000
$0
$0
$0
$3,803,909
$0
$18,107,000
$8,396,091
$3,803,909
$0
$0
$0
$22,000
IWK1ZeJ:7\u113X*yNIWNM01
The City of Kalispell was awarded a $10 million Transportation Income Generating Economic Recovery (TIGER) grant from U.S. Department of
Transportation for the Kalispell Core and Rail Redevelopment Project. The project begins with the construction of a rail park at a reclaimed gravel
pit, then relocating rail served businesses to the rail park and converting the old rail line through Kalispell into a bike and pedestrian trail and
opening up a number of north and south connection streets that are currently blocked by the rail line.
45
SPECIAL REVENUE FUNDS
Page
Fund
Dept TIFS & OTHER
46-47
2185
Airport TIF
$
2,538,300
48-49
2188
Westside TIF
$
1,923,736
50
2310
Old School Tech TIF
$
76,500
51
2311
Old School Industrial TIF
$
10,000
52
2312
Glacier Rail Park TEDD
$
-
53
2372
Health
$
980,000
$
5,528,536
AIRPORT TAX INCREMENT DISTRICT "B"
FUND: 2185-000-430300/470240/460430
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash
Total Beginning Cash
REVENUES
335230 State Entitlement
371010 Investment Revenue
383001 Transfer from Debt Service
Total Revenue
Total Available
EXPENDITURES
Personal Services
M & O and Redevelopment
Total Expenditures
ENDING CASH
Cash Carry Over
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$1,413,508
$1,786,485
$1,786,485
$2,073,847
$1,413,508
$1,786,485
$1,786,485
$2,073,847
$42,672
$42,671
$42,671
$42,672
$15,390
$15,000
$20,778
$20,000
$350,000
$350,000
$350,000
$600,000
$408,062
$407,671
$413,449
$662,672
$1,821,570
$2,194,156
$2,199,934
$2,736,519
$23,951
$24,567
$25,665
$27,197
$11,134
$2,011,575
$100,422
$2,511,103
$35,085
$2,036,142
$126,087
$2,538,300
$1,786,485 $158,014 $2,073,847 $198,219
PROGRAM DESCRIPTION
Bonds sold in September 2005 required that all taxes be deposited in the debt service fund. The same will be true of any additional bonds sold for the
redevelopment of the airport. Once debt service obligations are met, funds remaining can be transferred to this fund for use with other approved
projects.
46
AIRPORT TAX INCREMENT DISTRICT
FUND: 2185-000-430300/470240/460430
EXPENDITURE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
480
470240
Personal Services:
FTE's 0.35
0.35
0.35
0.35
110
Salaries
$19,349
$19,988
$19,807
$20,501
153
Health
$3,058
$2,963
$4,255
$5,018
155
Retirement
$1,496
$1,568
$1,555
$1,630
Subtotal
$23,903
$24,519
$25,617
$27,149
345
Telephone & Communication
$48
$48
$48
$48
Subtotal
$48
$48
$48
$48
000
430300 Airport
353 Auditing
356 Legal Survey/title search/appraisals/ contract services
522 Administrative transfer
840 Redevelopment activity
Subtotal
Total
$1,600
$1,600
$291
$0
$9,243
$9,975
$0
$2,000,000
$1,600
$1,600
$0
$0
$9,975
$9,503
$88,847
$2,500,000
$11,134
$2,011,575
$100,422
$2,511,103
$35,085
$2,036,142
$126,087
$2,538,300
47
WESTSIDE TAX INCREMENT DISTRICT "C"
FUND: 2188
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
Operating
Total Cash
REVENUES
311100
Real Estate Taxes
311200
Personal Property Taxes
312000
Penalty & Interest
335230
HB 124 Entitlement
341015
Developer payment -Depot Place Apt
365015
FCEDA Contributions to Tiger Grant
371010
Investment Earnings
381030
Proceeds of bonds
Total Revenue
Total Available
Personal Services
Transfer to Debt Service Fund
Distribution or Redevelopment
Transfer to Tiger Grant Fund
Tiger Activity
Total Expenditures
ENDING CASH
Operating
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$3,946,859
$4,004,198
$4,004,198
$1,638,150
$3,946,859
$4,004,198
$4,004,198
$1,638,150
$276,407
$210,000
$224,125
$60,000
$0
$0
$8,562
$7,500
$362
$200
$469
$350
$243,128
$243,128
$243,128
$243,128
$8,574
$8,500
$7,954
$8,000
$5,325
$0
$0
$0
$41,119
$15,000
$45,791
$20,000
$0
$5,000,000
$0
$0
$574,915
$5,476,828
$530,029
$338,978
$4,521,774
$9,481,026
$4,534,227
$1,977,128
$50,216
$52,205
$53,099
$56,544
$360,000
$49,200
$1,202,158
$605,836
$7,192
$2,915,725
$2,200,000
$0
$418,160
$0
$37,142
$1,500,000
$517,576
$4,170,088
$2,896,077
$1,923,736
$4,004,198 $5,310,938 $1,638,150 $53,392
PROGRAM DESCRIPTION
The Westside Urban Renewal District was created to help redevelop the Gateway Mall area and assist with the Storm drainage problems in the area.
48
WESTSIDE TAX INCREMENT DISTRICT
FUND: 2188
COMMUNITY DEVELOPMENT
Personal Services
480-470230
110
Salaries -Admire
153
Health
155
Retirement
Subtotal
353
Audit
354
Contract services
356
Telephone
840
Transfer to debt service Fund 3188
842
Transfer to debt service Fund 3188
522
Administrative Transfer
720
Redevelopment
Subtotal
470240 Tiger Grant Activity
720
Tiger Grant Redevelopment
840
Transfer to Tiger Grant fund
Total
EXPENDITURE DETAIL
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
FTE'S 0.65
0.65
0.65
0.65
$41,500
$43,230
$42,543
$44,335
$5,509
$5,599
$7,219
$8,701
$3,207
$3,375
$3,337
$3,508
$50,216
$52,205
$53,099
$56,544
$2,000
$3,000
$3,000
$3,000
$0
$5,000
$0
$0
$192
$192
$192
$192
$33,844
$40,000
$40,000
$0
$0
$200,000
$0
$360,000
$3,464
$3,966
$3,966
$4,000
$9,700
$950,000
$558,678
$0
$49,200
$1,202,158
$605,836
$367,192
$418,160
$0
$37,142
$1,500,000
$0
$2,915,725
$2,800,000
$0
$517,576
$4,170,088
$3,496,077
$1,923,736
49
2310 OLD SCHOOL STATION TIF-TECHNOLOGY "G"
FUND: 2310-480-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
Operating Cash -Redevelopment
REVENUES
311110
Real Estate Property Taxes
311200
Personal Property Taxes
315000
Penalty & Interest
335230
HB124Entitlement
371010
Investment Earnings
383001
Transfer from Debt Service -Reimburse
Total Revenue
Total Available
355 Glacier Investment Reimbursement
356 FED -EX Reimbursment/Developer agreement
820 Operating Transfer-FY14 Debt Service/FY15 Comm. Dev
Total Expenditures
ENDING CASH
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$9,730 $16,695 $16,695 $10,888
$54,699
$60,000
$66,405
$67,000
$5,182
$5,000
$4,911
$5,000
$0
$0
$0
$0
$3,057
$3,056
$3,057
$3,056
$150
$100
$213
$100
$0
$0
$0
$0
$63,088
$68,156
$74,586
$75,156
$72,818
$84,851
$91,281
$86,044
$10,841
$10,282
$35,000
$11,000
$10,500
$60,000
$10,466
$9,927
$60,000
$11,000
$10,500
$55,000
$56,123
$81,500
$80,393
$76,500
10100 Operating Cash -Redevelopment $16,695 $3,351 $10,888 $9,544
PROGRAM DESCRIPTION
The Technology TIF was created to enable the development of the Tech Park by using the taxes paid by the property owners to pay down the infrastructure
SID debt. Additionally the tax revenue generated can be used for other redevelopment activities as provided by Montana law and the developer agreement.
City Council, in July 2011, approved an agreement with Glacier Investment Properties, owner of Lot 7, to reimburse the SID costs from their increment. This
is a similar agreement as we have with Fed -Ex.
50
2311 OLD SCHOOL
FUND: 2311-480-470210
STATION TIF-INDUSTRIAL "H"
PROJECTED REVENUE AND FUND SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
BEGINNING CASH
10100 Cash Operating -Redevelopment
$12,427
$7,413
$7,413
$4,855
REVENUES
311100 Real Estate Taxes
$9,787
$10,000
$7,381
$6,500
312000 Penalty & Interest
$53
$0
$0
$0
371010 Investment interest
$146
$100
$61
$50
Total Revenue
$9,986
$10,100
$7,442
$6,550
Total Available
$22,413
$17,513
$14,855
$11,405
EXPENDITURES
820 Operating Transfer-FY14 Debt Service/FYI5 Comm. D $15,000
$10,000
$10,000
$10,000
Total Expenditures
$15,000
$10,000
$10,000
$10,000
ENDING CASH
10100 Operating Cash -Redevelopment
$7,413
$7,513
$4,855
$1,405
PROGRAM DESCRIPTION
The Industrial TIF was created to enable the development of the Tech Park by using the taxes paid by the property owners to pay down the
infrastructure SID debt. Additionally the tax revenue generated can be used for other redevelopment activities as provided by Montana Law and the
developer agreement.
51
2312 GLACIER RAIL PARK TEDD
FUND: 2312-480-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Operating Cash -Redevelopment
REVENUES
311110 Real Estate Property Taxes
311200 Personal Property Taxes
315000 Penalty & Interest
371010 Investment Earnings
Total Revenue
Total Available
EXPENDITURES
354 Contract Services
790 Redevelopment
820 Operating Transfer
Total Expenditures
ENDING CASH
10100 Operating Cash -Redevelopment
BUDGET
ACTUAL
BUDGET
FY17/18
FY17/18
FY18/19
$0
$0
$520
$0
$0
$0
$0
$518
$0
$0
$2
$500
$0
$0
$0
$0
$520
$500
$0
$520
$1,020
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$520
$1,020
PROGRAM DESCRIPTION
Ordinance No. 1770, adopted by the Kalispell City Council on May 2, 2016, adopted the Glacier Rail Park Development Plan and established a targeted
economic development district (TEDD) within the Glacier Rail Park Development Plan area. The purpose of the TEDD is to develop necessary
infrastructure as needed and to encourage the location and development of value -adding industries within the Glacier Rail Park boundaries. The cost of
which may be paid by the TEDD.
52
HEALTH -permissive levy
FUND: 23 72-400-521000-810
REVENUE PROJECTION
26.0 24.0 24.0 23.0
BEGINNING CASH
10100 Cash on Hand
REVENUE
311100
Real Estate taxes
311200
Personal Property taxes
312000
Penalty & Interest
335230
Entitlement
Total Revenue
Total Available
521000-810 Health Insurance -transfer to General Fund
521000-810 Health Insurance -transfer to PARKS
ENDING CASH
Cash Carry over
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$ 53,147 $ 63,742 $ 63,742 $ 90,721
$ 957,119 $ 978,000 $ 968,076 $ 950,000
$ 21,396 $ 16,000 $ 26,402 $ 25,000
$ 1,367 $ 1,000 $ 1,670 $ 1,000
$ 22,713 $ 22,025 $ 22,831 $ 22,025
$ 1,002,595 $ 1,017,025 $ 1,018,979 $ 998,025
$ 1,055,742 $ 1,080,767 $ 1,082,721 $ 1,088,746
$ 901,000
$ 901,000
$ 901,000
$ 889,000
$ 91,000
$ 91,000
$ 91,000
$ 91,000
$ 992,000
$ 992,000
$ 992,000
$ 980,000
$ 63,742 $ 88,767 $ 90,721 $ 108,746
PROGRAM DESCRIPTION
This budget is used to track the revenue from the permissive mill levy which provides funding for health insurance premium
increases. Health insurance premiums are budgeted in the General Fund by department. The revenue generated from the permissive
levy is used to make an operating transfer to the General Fund and Parks Fund.
The State legislature restructured the method for calculating the amount to be levied with the permissive health levy. The calculation
sets year 2000 as a base year and calculates the average increase per governmental employee times the number of employees. Since it
is an average amount it is not necessary to adjust for single, married, 2 party, etc. The calculation takes into account the number of
employees.
53
DEBT SERVICE FUNDS
Page Fund
1 various Debt Service Funds $ 2,097,039
CAPITAL PROJECT FUNDS
2 4188 Tiger Rail / Trail Construction $ 3,352,632
3 4290 Sidewalk & Curb Construction $ 25,000
$ 3,377,632
RATE FUND
PROGRAM OF SERVICES
DEBT SERVICE FUNDS
CASH REVENUE EXP.
7/1/2018 ANTICIPATED PROJECTIO
CASH
6/30/2019
3.83 % 2005 AIRPORT TIF (Fund 3185) $2,000,000 15 yr
$360,304
$600,500
$780,226
$180,578
4.85 % NEW CITY HALL (Fund 3170)
$12,434
$90,000
$89,611
$12,823
1.59% 2012 G. O. BOND $4,145,000 10 yr
$30,138
$503,000
$502,463
$30,675
4 % V 2012 WESTSIDE TIF (Fund 3188) $ 500,000 25 yr
$490,011
$360,000
$366,027
$483,984
Bond Totals
$892,887
$1,553,500
$1,738,327
$708,060
3.25% 2010 S&C $ 942
$12
$122
$134
$0
3.00% 2011 S&C $ 5,792
$82
$770
$767
$85
3.25% 2012 S&C $ 3,982
$75
$550
$546
$79
3.25% 2013 S&C $17,472
$189
$2,490
$2,468
$211
3.25% 2014 S&C $ 7,845
$164
$1,152
$1,140
$176
3.50% 2015 S&C $9,272
$110
$1,437
$1,402
$145
3.75% 2016 S&C $9,792
$73
$1,588
$1,545
$116
3.75% 2017 S&C $ 4288
$0
$700
$697
$3
S& C Totals
$705
$8,809
$8,699
$815
3500 DEBT SERVICE REVOLVING FUND
$65,115
$1,500
$0
$66,615
5.60% 2001 SID 343 - Sunnyview KRMC $1,518,500 20 yr
$4,598
$13,000
$15,825
$1,773
5.27% 2006 SID 344 - Old School Station $4,520,000 20 yr
$259,611
$245,000
$316,708
$187,903
SID 344 - 3500 BOND RESERVE
$226,000
$0
$0
$226,000
3.50% 2013 SID 345 - The "Willows" $ 228,000 15 yr
$16,627
$21,485
$17,480
$20,632
SID Totals
$571,951
$280,985
$350,013
$502,923
Total
$1,465,543
$1,843,294
$2,097,039
$1,211,798
For a comprehensive list of the City of Kalispell debt, see page 14 of the Exhibits section.
1
TIGER RAIL/TRAIL CONSTRUCTION FUND
FUND: 4188
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash, Capital Project
REVENUE
381030 Bond Proceeds
Total Revenue
TOTAL AVAILABLE
480-470440
354
Cost of Issuance
820
Transfer to Debt Service
9XX
RAIL/TRAIL PROJECT
930
TRAIL MATCH
935
CITY MATCH - RAIL PARK
Total Debt Service
TOTAL EXPENDITURES
ENDING CASH
10100 Debt Service Cash
ACTUAL
FY16/17
amended
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
$0
$0
$0
$3,352,632
$0
$4,973,291
$4,973,291
$0
$0
$4,973,291
$4,973,291
$0
$0
$4,973,291
$4,973,291
$3,352,632
$0
$60,000
$57,141
$0
$0
$1,000,000
$904,670
$0
$0
$0
$0
$3,352,632
$0
$100,000
$94,891
$0
$0
$3,273,291
$563,957
$0
$0
$4,433,291
$1,620,659
$3,352,632
$0 $4,433,291 $1,620,659 $3,352,632
$0 $540,000 $3,352,632 $0
PROGRAM DESCRIPTION
2
SIDEWALK & CURB CONSTRUCTION
ACCOUNT 9 4290-410
PURPOSE OF THIS FUND:
This program is a means of encouraging the replacement of deteriorating sidewalks in order to maintain a
safe pedestrian network.
GOALS OF THIS DEPARTMENT:
1. Provide the means for residents to participate in a cost sharing program for sidewalk improvements.
2. Provide the City and its residents access to competitive bids for sidewalk replacement.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The FY 19 budget represents a plan to continue the 50150 curb and sidewalk program to encourage the
replacement of deteriorating curbing and sidewalks to create a more aesthetically pleasing and functional
pedestrian community.
SIDEWALK & CURB CONSTRUCTION
FUND: 4290-410-43 023 4- 93 7
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash:
REVENUES
381004 Proceeds S & C Warrants
Total Revenue
Total Available
937 Sidewalk Construction Costs
ENDING CASH
10100 Cash:
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$0
$0
$0
$0
$6,310
$25,000
$4,288
$25,000
$6,310
$25,000
$4,288
$25,000
$6,310
$25,000
$4,288
$25,000
$6,310
$25,000
$4,288
$25,000
$0
$0
$0
$0
ENTERPRISE FUNDS
Page
Fund
Dept
1-7
5210
Water
$ 11,218,240
8-14
5310
454 Sewer Operations & Billing
$ 19,726,005
14-19
5310
455 Waste Water Treatment Plant
$ 6,959,277
20-24
5349
Storm Sewer
$ 4,047,062
25-27
5510
Solid Waste
$ 1,213,955
Total
$ 43,164,539
WATER
ACCOUNT # 5210-447
PURPOSE OF THIS DEPARTMENT: Why does this department exist
To provide safe, potable and palatable water for the needs of the domestic, commercial and industrial
consumers.
DEPARTMENT PERSONNEL: (15.30 FTE)
.20 Public Works Director
.25 City Engineer
.15 Budget Resource Manager
.25 Construction Manager
.20 Administrative Coordinator
.20 Engineer II
.05 Road and Fleet Superintendent
.20 Administrative Assistant
.10 General Laborer
.60 Utility Management Superintendent
.40 Engineer II
.25 Engineering Tech/GIS/IT Support
GOALS OF THIS DEPARTMENT:
1 Water Meter Maintenance Supervisor
1 Water Meter Maintenance Technician
1 Water Maintenance Supervisor
4 Water Maintenance Operators
1 Water Production Supervisor
2 Water Production Operators
.50 Meter Reader
1.25 Utility Billing Clerk
.25 Finance Director
.15 City Accountant
.05 Assessment Coordinator
.25 Accounts Payable Clerk
1. To operate the distribution and production facilities to meet Public Drinking Water Standards.
2. Provide drinking water that is safe to drink and palatable.
3. Maintain the system to achieve adequate pressure, minimize leaks, and provide flows for fire
emergencies.
4. Replace old, deteriorated, water mains to promote safe drinking water and fiscal efficiencies for
the water system customers.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
This year's budget continues the replacement of aging and leaking mains throughout the water
system to improve delivery of domestic water and fire flows. A new transmission main in the west
area of town will be placed into operations to optimize the water system function and support the
growth of the community. A rate study will be performed to ensure adequate rates are being
applied to support the current and future water system.
WATER FUND (Operations & Billing)
FUND: 5210-447-430550
PROJECTED REVENUE AND FUND SUMMARY
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
BEGINNING CASH
10100 Operating Cash
10120 Impact Fee Cash
10125 Meter Replacement Cash
10127 Capital & Emergency Reserve -Target $400,000
10130 Bond Reserves (restricted cash)
REVENUES
343210 Metered Water Sales (billed) (10100)
343230 Meter Replacement Fee (10125)
343225 Impact Fees (10120)
343265 Impact Fee Admin (10100)
343260 Misc.-Tower Lease/Installation/Reconnect/Tag fees (10100
371010 Interest Earnings (10100)
Interest Earnings -Impact Fee Cash (10120)
Bonded Debt - 4th Ave E main repl.; 4 Mi Transmission
Total Revenue
Total Available
EXPENSES
EXPENSES FROM RATES
Expenses from Meter Cash (10125)
Capital Outlay - from Impact Fees (10120)
Bonded Debt - 4th Ave E main repl.; 4 Mi Transmission
Debt Service -from Impact Fees (10120)
Depreciation
Total All Departments
add back depreciation
ENDING CASH
10100
Operating Cash
10120
Impact Fee Cash
10125
Meter Replacement Cash
10127
Capital & Emergency Reserve -Target $400,000
10130
Bond Reserves (restricted cash)
Total cash
$5,158,898
$6,448,009
$6,448,009
$7,732,761
$1,063,170
$1,626,727
$1,626,727
$2,000,956
$362,329
$428,718
$428,718
$505,737
$400,000
$400,000
$400,000
$400,000
$358,400
$360,710
$360,710
$420,470
$7,342,797
$9,264,164
$9,264,164
$11,059,924
$2,938,477
$2,900,000
$3,274,414
$2,900,000
$98,964
$98,000
$100,472
$98,000
$793,570
$323,000
$783,220
$475,000
$41,767
$17,000
$41,222
$25,000
$134,731
$100,000
$219,892
$120,000
$76,410
$68,000
$101,015
$85,000
$12,308
$12,000
$16,630
$15,000
$63,193
$2,151,616
$1,911,893
$3,675,000
$4,159,420
$5,669,616
$6,448,758
$7,393,000
$11,502,217
$14,933,780
$15,712,922
$18,452,924
$1,902,274
$3,800,944
$2,472,673
$4,558,155
$32,575
$110,000
$23,453
$110,000
$62,321
$1,742,600
$232,450
$2,030,085
$60,883
$1,962,538
$1,744,422
$3,500,000
$180,000
$180,000
$180,000
$180,000
$840,000
$840,000
$840,000
$840,000
$3,078,053
$8,636,082
$5,492,998
$11,218,240
$840,000
$840,000
$840,000
$840,000
$6,448,009
$5,837,560
$7,732,761
$6,304,606
$1,626,727
$39,127
$2,000,956
$280,871
$428,718
$416,718
$505,737
$493,737
$400,000
$400,000
$400,000
$400,000
$360,710
$444,294
$420,470
$595,470
$9,264,164
$7,137,699
$11,059,924
$8,074,684
1
WATER FUND SUMMARY
EXPENDITURE SUMMARY
Personal Services
Water Billing
Water Operations
Subtotal
Maintenance & Operations
Water Billing Services
Water Operations
Subtotal
Capital Outlay from Rates:
Water Operations
Subtotal
Debt Service from Rates:
Water
Subtotal
Total
Capital Outlay - Bonded Project
Capital Outlay - Meter Replacement funds:(10125)
Capital Outlay - from Impact Fee Funds: (10120)
Debt Service -from Impact Fees: (10120)
Depreciation (non -cash item)
Total
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$142,920
$151,767
$145,247
$150,800
$903,781
$957,559
$887,501
$985,693
$1,046,701
$1,109,326
$1,032,748
$1,136,494
$110,360
$127,873
$110,268
$126,668
$564,788
$1,063,970
$880,032
$857,522
$675,148
$1,191,843
$990,300
$984,190
$108,439
$1,246,398
$264,567
$2,241,339
$108,439
$1,246,398
$264,567
$2,241,339
$71,986
$253,377
$185,058
$196,132
$71,986
$253,377
$185,058
$196,132
$1,902,274
$3,800,944
$2,472,673
$4,558,155
$60,883
$1,962,538
$1,744,422
$3,500,000
$32,575
$110,000
$23,453
$110,000
$62,321
$1,742,600
$232,450
$2,030,085
$180,000
$180,000
$180,000
$180,000
$840,000
$840,000
$840,000
$840,000
$3,078,053
$8,636,082
$5,492,998
$11,218,240
WATER OPERATIONS
FUND: 5210-447-430550
EXPENSE DETAIL
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
Personal Services: FTE's 12.80 12.80 12.80 12.80
110
Salaries & Wages
111
Seasonal Salaries
121
Overtime/Call Outs
153
Health Insurance
155
Retirement - PERT)
Subtotal
Maintenance & Operations:
210 Office Supplies/Equip/Computers/ GIS
218 Equip. (non-capital)/Safety Equip & Supplies
226 Chlorine & Chemical
229 Other Supplies/Janitorial/Consumable Tools
231 Gas & Oil
312 Postage & Printing
336 Licenses / Public Water Supply Fee
341 Electricity
344 Natural Gas
345 Communications
349 Lab Services
353 Auditing
354 Contract Services
356 Consultants-Wtr Rights/Modeling/Review/Rate Study
362 Repair & Maint./Equip Maint/Radios/Equip Rental
366 Building & Grounds Maintenance
373 Dues & Training
388 Medical/Drug Testing
410 Construction Materials
422 Hydrants
423 Materials - Mains
424 Materials - Service lines
425 Materials - Wells/Pumps
$693,776
$717,155
$686,813
$739,727
$0
$5,000
$0
$5,000
$8,015
$20,000
$9,495
$20,000
$150,274
$162,626
$139,203
$165,884
$51,716
$52,778
$51,990
$55,082
$903,781
$957,559
$887,501
$985,693
$5,711
$12,000
$6,081
$22,000
$7,095
$8,500
$8,467
$8,500
$25,684
$38,000
$30,933
$39,000
$4,376
$4,500
$3,650
$4,500
$21,236
$35,000
$21,213
$35,000
$156
$1,000
$455
$1,000
$16,250
$18,500
$15,780
$18,500
$139,380
$150,000
$151,348
$158,000
$9,997
$15,500
$10,036
$15,500
$9,759
$10,500
$10,484
$10,500
$22,999
$20,000
$9,119
$20,000
$5,000
$5,000
$5,000
$5,000
$34,346
$55,000
$38,348
$55,000
$15,790
$325,000
$303,479
$105,000
$8,554
$15,000
$6,109
$15,000
$5,107
$12,000
$2,525
$12,000
$6,288
$9,000
$4,556
$9,000
$193
$600
$1,158
$600
$19,935
$35,000
$19,937
$35,000
$8,225
$10,000
$8,484
$10,000
$7,997
$14,000
$3,458
$14,000
$5,473
$12,000
$8,890
$12,000
$6,823
$45,000
$8,714
$45,000
con't
3
WATER OPERATIONS
5210-447-430550
EXPENSE DETAIL
Maintenance & Operations Continued:
510 Property & Liability Ins.
512 Uninsured Loss -Deductible & Goodwill Expend
521 Central Garage Transfer
522 Administrative Transfer
528 Information Tech. Transfer
532 Office Rent/Lease Pymnt (Silverbrook Well)
Subtotal
490200
610/620 Principal, Interest, Fiscal Fees
Capital Outlay - Operating funds (rates):
921 Sand/Cold Mix Storage Shed
935 Noffsinger Transmission Condition Assessment
936 Noffsinger Spring Generator
938 Old School Well Frequency Drives
940 Machinery & Equipment
950 1st Avenue WN
951 SCADA Control System Upgrades
953 Shop Complex Pavemnt Restoration (carry)
958 2nd Ave. E. Main
959 Parks Metering Phase II (carry)
962 9th Ave West Water Main Repl (carry)
963 8th Street West Water Main Repl (carry)
968 Conrad Drive
971 Westview Well VFD Upgrade
Subtotal
Capital Outlay -Bonded:
939 Four Mile Transmission Main (Phase 1)
969 4th Ave E. Main Replc
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$15,468
$19,398
$20,309
$21,500
$0
$10,000
$5,283
$10,000
$23,855
$23,750
$23,750
$21,977
$103,473
$114,222
$114,222
$109,988
$29,196
$36,000
$29,196
$33,457
$6,422
$9,500
$9,048
$10,500
$564,788
$1,063,970
$880,032
$857,522
$251,986 $433,377 $365,058 $376,132
$34,744
$15,325
$14,997
$0
$0
$0
$0
$250,000
$58,943
$31,057
$7,736
$0
$0
$45,000
$44,830
$0
$0
$32,400
$29,732
$20,000
$0
$0
$0
$620,000
$2,715
$15,000
$995
$50,000
$0
$38,200
$0
$38,200
$453
$0
$0
$0
$11,584
$28,416
$6,079
$22,337
$0
$625,000
$157,517
$467,483
$0
$416,000
$2,681
$413,319
$0
$0
$0
$360,000
$0
$0
$0
$0
$108,439 $1,246,398 $264,567 $2,241,339
$0 $0 $0 $3,500,000
$60,883 $1,962,538 $1,744,422 $0
$60,883 $1,962,538 $1,744,422 $3,500,000
4
WATER OPERATIONS
5210-447-430550
EXPENSE DETAIL
430555
Capital Outlay -Impact Fee Funds (010120):
930
Contract Main Upsize (Impact fee Acct)
939
Four Mile Transmission Main (Phase 1)
941
Meters - New Development
953
Develop Wtr Supply Section 36 Well
Subtotal
430550
Capital Outlay -Meter Funds (010125):
948
Meters - Replacement
Subtotal
510400-831
Depreciation Expense
Total Water Facilities
430560
Water Billing:
Personal Services: FTE's
110
Salaries & Wages
153
Health Insurance
155
PERT)
Subtotal
Maintenance & Operations:
210
Office Supplies/Computers
353
Auditing
354
Billing Costs/Grizzly Sec. & Mail Room
355
Billing Costs/bank & cc fees, CenturyLink
356
Billing costs/printing, shredding
373
Dues & Training
522
Administrative Transfer
528
Information Tech. Transfer
532
Office Rent
Subtotal
Total Billing
Grand Total Water Fund
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$29,746
$320,254
$0
$320,254
$0
$0
$0
$262,000
$32,575
$45,600
$36,935
$45,600
$0
$1,376,746
$195,515
$1,402,231
$62,321
$1,742,600
$232,450
$2,030,085
$32,575
$110,000
$23,453
$110,000
$32,575
$110,000
$23,453
$110,000
$840,000
$840,000
$840,000
$840,000
$2,824,773
$8,356,442
$5,237,483
$10,940,771
2.5
2.5
2.5
2.5
$104,036
$111,417
$109,378
$113,806
$30,901
$31,823
$27,384
$28,181
$7,983
$8,527
$8,485
$8,813
$142,920
$151,767
$145,247
$150,800
$2,424
$2,500
$2,340
$3,500
$2,000
$2,000
$2,000
$2,000
$0
$45,000
$38,592
$40,000
$60,613
$22,000
$18,211
$25,000
$0
$3,000
$621
$2,500
$1,755
$2,500
$1,435
$2,500
$7,950
$11,451
$11,451
$11,289
$29,196
$33,000
$29,196
$33,457
$6,422
$6,422
$6,422
$6,422
$110,360 $127,873 $110,268 $126,668
$253,280 $279,640 $255,515 $277,468
$3,078,053 $8,636,082 $5,492,998 $11,218,240
5
WATER OPERATIONS
FUND: 5210-447-430550/560
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail: Water Fund
210 Office Supplies/Equip/Computers/ GIS - $22,000
Increase of $10,000 is for two field tablets, GPS Vehicle Equipment Tracking data costs, and to meet the computer replacement schedule.
356 Consultants - $105,000
$60,000 - Rate Study
$35,000 - Water Rights Acquisition and Water Modeling
$10,000 - Engineering Reviews and Construction Support
Capital Outlay: Operating Funds (Rates)
935 Noffsinger Transmission and Facility Condition Assessment - $250,000
This project was identified by the risk assessment process. Due to the high consequence of failure associated with the Noffsinger Spring
transmission mains and Center St. transmission mains, complete a condition assessment on the 16", 18", and 20" Cl mains to identify
potential main failures and repair prior to failure. Additionally, Noffsinger Facility will be analyzed for operational alternatives due to the
aging facility and high risk of failure associated with the production capacity.
940 Machinery & Equipment - $20,000
$20,000 - Hammer attachment for the 1999 Backhoe.
950 1st Avenue WN - $620,000
This project was identified by the risk assessment process. The 1926's era 6 inch cast iron water main will be replaced within 1st Ave WN
from West Washington St to Market St with 8 inch PVC. This project requires a bore under Hwy 2. Customers with service on
the existing line will receive new meter pits and their water services will be replaced within the right-of-way (W-RR-02).
951 SCADA Control System Upgrade/Improvements - $50,000
The SCADA system utilizes a complex instrumentation, control and software system to operate and monitor water system facilities.
This allocation upgrades the current SCADA system to allow operators and managers system wide trending, better remote control and
technology advancements. It also ensures funding for maintenance to the SCADA system and supporting equipment (W-0-01).
953 Shop Complex Pavement Restoration - Carryover $38,200
The project involves replacement of the degraded asphalt surface inside the fenced area of the City Shop Complex and the
installation of a new storm water quality treatment device. The asphalt at the City Shop Complex is deteriorated beyond simple
patch work and necessitates replacement. The asphalt replacement triggers storm water treatment requirements stipulated by the
MS4 permit and promotes good stewardship for clean water discharges to Ashley Creek. Cost shared between Water, Sewer, Storm,
Streets, & Solid Waste - Total Project Cost $341,000
959 Parks Metering -Phase H - Carryover $22,337
Installation of water meters, meter pits, and backflow prevention in the City's parks. Metering City parks irrigation will allow
for analysis of production and demand of water production system. The data will enhance our cost of service analysis and
the need for implementation of new water production wells. The project will be completed over two phases. (W-EX-176).
6
WATER OPERATIONS
FUND: 5210-447-430550/560
FY 2019 BUDGET HIGHLIGHTS - con't.
Line Item Detail: Water Fund Continued
Capital Outlay: Operating Funds (Rates) Cont.
962 9th Avenue West Water Main Replacement - Carryover $467,483
This project involves replacement of approximately 1,600' of 1920's era 6" cast iron water main with 8" PVC. The project scope
begins at the intersection of 9th Ave. W. and 6th St. and continues south on 9th Ave. W. to the intersection at 8th St. The new main
will then T and loop together 8th Ave. W. and loth Ave. W. The existing main has ruptured at 5 different locations within the last
24 months (W-EX-172).
963 8th Street West Water Main Replacement - Carryover $413,319
This project replaces approximately 860' of 6" cast iron water main with 8" PVC. The existing water main was installed in the
1920's and has experienced multiple breaks due to aging pipes (W-EX-178).
968 Conrad Drive - $360,000
This project was identified by the risk assessment process and has had multiple breaks in recent history, including one break this past winter.
The 1930's era 4 inch and 6 inch cast iron water main under Conrad Drive between Woodland Avenue and College Avenue will be replaced
with new 8 inch PVC. Customers with service on the existing line will receive new meter pits and their water services will be replaced
within the right-of-way (W-RR-05).
Capital Outlay - from Bond and Impact Fee Funds (10120)
Bonded Debt - $3,500,000 and Impact Fee Funds - $262,000
939 Four Mile Transmission Main (Phase 1) - $3,762,000
This upper pressure zone transmission main extends a 14" PVC south from the existing 14" PVC in Stillwater Road to Four Mile Drive.
Install a 18" PVC along Four Mile Drive heading West to W. Springcreek Road. Head south along Farm to Market Road with the 18" PVC
and tie it to the existing 18" PVC at the intersection of Three Mile Drive and Heavens Peak Drive (W-M-01).
Capital Outlay - Impact Fee funds (10120)
930 Contract Main Upsize - Carryover $320,254
Funds required for small city requested upsizing of private development infrastructure (W-GD-02).
941 Meters - $45,600
New Services (W-GD-01)
953 Construct Grossweiler Well -Carryover $1,181,231 & New Appropriation $221,000 Total - $1,402,231
As growth and water demand increase, new wells and mains are required to meet the firm and peak demands of the City. The development
of Grossweiler well would be sufficient to meet the projected growth demand and Public Water Supply requirements stipulated by
MDEQ. The Grossweiler well is located adjacent to the DNRC/DEQ/911 Center complex on Stillwater Road. This project is funded
100%with impact fees (W-EX-147).
Capital Outlay - Meter Replacement funds (10125)
948 Meters - $110,000
Meter replacements (W-RR-10)
7
SEWER DEPARTMENT
ACCOUNT # 5310
PURPOSE OF THIS DEPARTMENT:
Maintain and operate the wastewater collection and treatment facility to have a minimum impact on the
environment and enhance the quality of life for the community.
WWTP DEPARTMENT PERSONNEL: (8.55 FTE)
.20 Public Works Director 1 WWTP Manager
.10 City Engineer 1 Assistant WWTP Manager
.15 Budget Resource Manager 4 WWTP Operators
.10 Administrative Coordinator 2 WWTP Chemists
SEWER DEPARTMENT PERSONNEL: (6.55 FTE & 1 Unfunded FTE)
.15 Public Works Director .25 Engineering Tech/GIS/IT Support
.15 City Engineer 2.5 Sewer Maintenance Technician
.15 Budget Resource Manager 1 Vacant/Unfunded Swr Maint. Technician
.25 Construction Manager
.20 Administrative Coordinator
.20 Engineer II
.20 Administrative Assistant
.05 Road and Fleet Superintendent
.25 Accounts Payable Clerk
GOALS OF THIS DEPARTMENT:
WWTP
.50 Storm/Sewer Maintenance Supervisor
.05 Assessment Coordinator
.50 Meter Reader
.75 Utility Billing Clerk
.25 Finance Director
.15 City Accountant
1. To protect the health of the community by discharging wastewater that meets state and federal
regulations.
2. Economically maintain facilities to ensure maximum operational functions and equipment longevity.
Maximize secondary use of treatment biosolids.
SEWER COLLECTION
To ensure conveyance of wastewater in the community to the WWTP.
2. Economically maintain facilities for maximum operational functions and equipment longevity.
3. Perform preventative maintenance on sewer conveyance and facilities to ensure optimum system
operations.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The wastewater operations budget provides for construction of the new Westside Sewer Interceptor,
rehabilitation of existing sewer infrastructure, and rehabilitation/upsizing of Grandview lift station. A rate
study will be performed for treatment and operations to ensure adequate rates are being applied to support
the current and future sewer system. The WWTP budget allows for the improvements and equipment for
polymer storage, rehabilitation of the secondary digester lids, and implementing alternative means of
disposing biosolids.
SEWER - (Operations, Billing & Wastewater Treatment)
FUND: 5310
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Operating
10123 SANITARY Sewer Impact Fee Inv. Account
10124 WWTP Impact Fee Inv. Account
10125 WWTP Equipment Repl/Evergreen
1013x Bond Reserves/ Operating reserve
REVENUES
343310 SEWER SERVICE -billed (10100)
343360 Misc. ; (10100)
343330 Impact Fee/Hookup-Sanitary (10123)
343330 Admin Impact Fees Sanitary (10100)
343335 Impact Fee/Hookup-WWTP (10124)
343335 Admin Impact Fees WWTP (10100)
Sanitary Bonded Debt - Westside Interceptor
371010 Interest -operations (10100)
Interest-WWTP/Evergreen (10125)
Interest-WWTP Impact Fee Acct. (10124)
Interest -Sanitary Impact Fee Invest. Acct. (10123)
Total Revenue
Total Available
EXPENSES
Expenses from rates
Capital Outlay City/Evergreen Funds (10125)
Capital Outlay / Bonded Debt - Westside Interceptor
Expenses from Sanitary Impact Fee funds (10123):
Expenses from WWTP Impact Fee funds (10124):
Depreciation (non cash expense)
Total Expenses
Add depreciation/other non cash exp to cash
Add cash distribution to Evergreen/City 10125 from 10100
ENDING CASH
10100 Operating
10123 SANITARY Impact Fee Inv. Account
10124 WWTP Impact Fee Inv. Account
10125 WWTP Equipment Replacement/Evergreen
1013x Bond Reserves (restricted funds)
ACTUAL
FY16/17
amended
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
$3,101,221
$3,695,377
$3,695,377
$4,355,513
$1,867,844
$2,593,200
$2,593,200
$2,079,218
$471,378
$1,003,232
$1,003,232
$1,322,802
$1,448,800
$1,511,738
$1,511,738
$1,353,064
$1,299,313
$1,156,731
$1,156,731
$1,164,125
$8,188,556
$9,960,278
$9,960,278
$10,274,722
$4,502,813
$4,425,000
$4,534,465
$4,500,000
$5,404
$10,000
$2,575
$10,000
$1,031,399
$513,000
$886,241
$570,000
$54,284
$27,000
$46,644
$30,000
$752,213
$304,000
$534,524
$332,500
$39,590
$16,000
$28,133
$17,500
$0
$11,037,022
$396,530
$14,003,470
$52,965
$51,000
$61,751
$51,000
$18,696
$15,500
$17,178
$15,500
$4,641
$8,500
$10,046
$8,500
$22,100
$25,000
$28,629
$25,000
$6,484,105
$16,432,022
$6,546,716
$19,563,470
$14,672,661
$26,392,300
$16,506,994
$29,838,192
$4,203,482
$5,671,786
$4,013,432
$6,940,408
$363,530
$2,405,671
$574,313
$1,745,991
$0
$10,680,848
$389,136
$13,490,000
$328,143
$2,280,101
$1,428,852
$1,921,883
$225,000
$225,000
$225,000
$342,000
$2,245,000
$2,245,000
$2,245,000
$2,245,000
$7,365,155
$23,508,407
$8,875,733
$26,685,282
$2,245,000
$2,245,000
$2,245,000
$2,245,000
$407,772
$450,000
$398,461
$420,000
$3,695,377
$2,121,384
$4,355,513
$2,023,605
$2,593,200
$851,099
$2,079,218
$752,335
$1,003,232
$1,090,732
$1,322,802
$1,321,802
$1,511,738
($428,433)
$1,353,064
$42,573
$1,156,731
$1,944,112
$1,164,125
$1,677,595
$9,960,278
$5,578,893
$10,274,722
$5,817,910
i
SEWER FUND SUMMARY
FUND: 5310-454-430620-630/455-430640
EXPENSE SUMMARY
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
Personal Services:
Sewer billing
$118,518
$126,635
$120,276
$126,422
Sanitary Sewer
$305,390
$343,134
$322,063
$381,313
WWTP & LAB
$698,751
$732,116
$697,199
$785,574
Subtotal
$1,122,661
$1,201,885
$1,139,538
$1,293,310
Maintenance & Operations:
Sewer Billing services
$113,630
$126,938
$109,378
$125,764
Sanitary Sewer
$303,573
$627,823
$435,385
$705,282
WWTP & Lab
$800,512
$1,096,295
$910,924
$1,165,799
Subtotal
$1,217,715
$1,851,056
$1,455,687
$1,996,845
Capital Outlay from rates:
Sanitary Sewer Operation
$572,225
$1,198,925
$126,154
$2,088,479
WWTP & Lab
$23,054
$107,000
$31,372
$215,000
Subtotal
$595,279
$1,305,925
$157,526
$2,303,479
Debt Service from rates:
Sanitary Sewer
$0
$1,861
$1,511
$66,861
WWTP
$860,055
$861,059
$860,709
$859,913
Subtotal
$860,055
$862,920
$862,220
$926,774
City/Evergreen Replacement funded from rates:
$407,772
$450,000
$398,461
$420,000
Total
$4,203,482
$5,671,786
$4,013,432
$6,940,408
Capital Outlay - Other funds:
WWTPImpact fees
$0
$0
$0
$117,000
WWTP (10125) City/Evergreen account
$363,530
$2,405,671
$574,313
$1,745,991
Sanitary Bonded Debt
$0
$10,680,848
$389,136
$13,490,000
Sanitary Impact Feefunds(10123)
$231,798
$2,185,101
$1,333,852
$1,571,883
Debt Service -from Impact Fees
Sanitary Sewer (10123)
$96,345
$95,000
$95,000
$350,000
WWTP (10124)
$225,000
$225,000
$225,000
$225,000
Depreciation (non -cash item) Sanitary
$820,000
$820,000
$820,000
$820,000
Depreciation (non -cash item) WWTP
$1,425,000
$1,425,000
$1,425,000
$1,425,000
Total
$7,365,155
$23,508,407
$8,875,734
$26,685,282
SEWER OPERATIONS
FUND: 5310-454-430630
EXPENSE DETAIL
Personal Services: FTE's
110 Salaries & Wages
121 Overtime
153 Health Insurance
155 Retirement - PERT)
Subtotal
Maintenance & Operations:
210 Office Supplies/Equip/ Computer Supplies/GIS
218 Equipment (Non Capital)/Safety Equip & Supplies
229 Other Suppliesdanitorial/Consumable Tools
231 Gas & Oil
312 Postage, Printing & Advertising
341 Electricity
344 Natural Gas
345 Telephone & Comm., Alarms
353 Auditing
354 Contract Services
356 Consultants-Review/Modeling/Facility Plan/Rate Analysis
362 Equipment Maintenance/Buildings & Radios
373 Dues & Training, Licenses
388 Medical Services
410 Construction Materials
425 Materials - Pumps/Lift Stations
510 Property & Liability Ins
512$10,000 Uninsured Loss/$15,000 Goodwill Expenditures
521 Central Garage Transfer
522 Administrative Transfer
528 Information Tech. Transfer
532 Office Rent
Subtotal
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
5.55
5.55
5.55
6.05
$227,028
$252,466
$246,747
$283,430
$1,343
$5,500
$633
$5,500
$60,008
$66,485
$56,047
$71,186
$17,011
$18,683
$18,636
$21,197
$305,390 $343,134 $322,063 $381,313
$3,232
$10,200
$3,559
$12,200
$5,773
$8,350
$7,994
$8,350
$1,908
$2,300
$1,230
$2,300
$7,540
$12,000
$8,525
$12,000
$469
$500
$165
$500
$51,139
$54,500
$50,006
$55,000
$13,530
$16,500
$12,032
$16,500
$24,598
$24,000
$25,067
$25,000
$3,000
$3,000
$3,000
$3,000
$15,616
$24,000
$20,820
$24,000
$5,246
$258,000
$122,859
$335,000
$4,851
$7,000
$1,606
$7,000
$4,726
$5,500
$1,339
$5,500
$53
$500
$447
$500
$7,405
$10,000
$7,270
$10,000
$37,400
$50,000
$21,389
$50,000
$15,791
$18,416
$17,457
$22,149
$4,549
$25,000
$34,879
$21,251
$9,180
$8,575
$8,575
$10,133
$64,461
$64,060
$64,060
$59,359
$16,684
$19,000
$16,684
$19,118
$6,422
$6,422
$6,422
$6,422
$303,573 $627,823 $435,385 $705,282
10
SEWER OPERATIONS
FUND: 5310-454-43063 0
EXPENSE DETAIL
Capital Outlay: from Rates (10100)
921 Sand/Cold Mix Storage Shed
922 USES Bldg & Property Acquisition/Repair
940 Machinery & Equipment
948 Repair & Replacement of Sewer Main
953 Shop Complex Pavement Restoration - Carryover
954 Grandview L.S. Relocation & Upsize (50% rate 50% impact fee)
956 Lift Station Communication Upgrade
959 2nd Alley E Repl.FY16; Sewer Line A Replcmnt - Carryover
960 Manhole Rehabilitation /Sewer Main Repairs
961 2nd Alley WN -Mont to Calf (66% rates 34% impact fee)
962 Sewer Main Slip Lining - Carryover
Total Capital Outlay
430635 Capital Outlay -Impact Fee funds (10123)
954 Grandview L.S. Relocation & Upsize (50% rate 50% impact fee)
955 Main & Lift Station Upsize - Carryover & New Appropriation
957 West Side Interceptor Phase I - Carryover & New Appropriation
961 2nd Alley WN -Mont to Calf (66% rates 34% impact fee)
Total Capital from Impact Fee Funds
430630 Capital Outlay: Bonded
957 West Side Interceptor Phase I
Debt Service
490204-6xx Debt Service -Principal, Interest, Fiscal Agent Fees
510400-831 Depreciation Expense
Total Sanitary Sewer Operating Budget
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$34,378
$15,325
$14,321
$0
$366
$0
$0
$0
$0
$92,400
$68,298
$50,000
$197,756
$0
$0
$600,000
$0
$38,200
$0
$38,200
$0
$230,000
$11,098
$579,536
$12,342
$20,000
$18,332
$20,000
$0
$558,000
$1,605
$556,395
$31,045
$50,000
$11,848
$50,000
$296,338
$0
$0
$0
$0
$195,000
$652
$194,348
$572,225
$1,198,925
$126,154
$2,088,479
$0
$230,000
$11,098
$579,536
$0
$200,000
$0
$310,000
$79,226
$1,755,101
$1,322,754
$682,347
$152,572
$0
$0
$0
$231,798
$2,185,101
$1,333,852
$1,571,883
$0
$10,680,848
$389,136
$13,490,000
$96,345 $96,861 $96,511 $416,861
$820,000 $820,000 $820,000 $820,000
$2,329,331 $15,952,692 $3,523,101 $19,473,818
11
SEWER OPERATIONS
FUND: 5310-454-43063 0
EXPENSE DETAIL
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
Personal Services: FTE's
2.0
2.0
2.0
2.0
430620
Sewer Billing
110
Salaries & Wages
$87,363
$94,168
$92,280
$96,132
153
Health Insurance
$24,461
$25,275
$20,851
$22,864
155
Retirement - PERT)
$6,694
$7,190
$7,145
$7,426
Subtotal
$118,518
$126,634
$120,276
$126,422
Materials and Services:
215
Office Supplies/Computers
$2,404
$2,500
$2,339
$3,500
353
Auditing
$2,000
$2,000
$2,000
$2,000
354
Billing Costs/Grizzly Sec. & Mail Room
$0
$45,000
$38,593
$40,000
355
Billing Costs/bank & cc fees, CenturyLink
$64,798
$22,000
$18,211
$25,000
356
Billing Costs/printing, shredding
$0
$3,000
$621
$2,500
373
Dues & Training
$1,755
$2,500
$1,480
$2,500
522
Administrative Transfer
$7,055
$10,516
$10,516
$10,385
528
Information Tech. Transfer
$29,196
$33,000
$29,196
$33,457
532
Office Rent
$6,422
$6,422
$6,422
$6,422
Subtotal
$113,630
$126,938
$109,378
$125,764
Total Sanitary Sewer Billing Budget
$232,148
$253,572
$229,654
$252,186
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail: SANITARY SEWER
110 Personnel Services - Includes an additional .50 FIE
Addition of one full-time Sewer/Storm operator. Salary split between Sewer and Storm fund.
354 Contract Services-$24,000: Cost of annual contracts; U-dig fees, generator testing/maintenance, coveralls, estimated system repairs.
356 Consultants - $335,000
$25,000 - Sewer Modeling, Engineering reviews, and Construction Support.
$250,000 (Carryover) Facility Plan: Update will provide analysis to ensure planning and funding is in place to meet growth
and regulatory compliance of the sewer collection system.
$60,000 - Rate Study.
12
SEWER OPERATIONS
FUND: 5310-454-430630
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail: SANITARY SEWER Cont.
362 Equipment Maintenance/Buildings & Radios - $7,000
$2,000 to repair section ofsecurity fence at shop complex. Cost shared with Solid Waste, Water, Street, Parks -Total Cost $10,000
373 Dues & Training - $5,500
Proposed technical trainings include, FVCC electrical courses, methods and techniques for grout application in manholes, and sewer
camera transporter fundamentals and rebuild course.
425 Materials - Pumps/Lift Stations - $50,000
The City maintains 40 sewer lift stations which contain 80 pumps and motors, numerous drives, check valves and controls. Many of our
pumps have reached the end of their service life cycle. In addition to routine maintenance, repairs were mostly associated with pump
and motor failures, or level transmission and control malfunctions. This budget accommodates 5-6 major pump replacements a year.
Capital Outlay: from Rates (10100)
940 Machinery & Equipment - $50,000
$50,000 - Scheduled replacement of Pipe Line Inspection Camera System. Cost split with Storm, Total Cost $100,000
948 Repair & Replacement of Sewer Main - $600,000
This project was identified through video inspection and sewer main maintenance services. The existing 18 inch sewer main was determined
to have deteriorating pipe, root intrusion, and sections of pipe failures. The project will rehabilitate approximately 3.5 blocks of 18" sewer
main in south west section of downtown Kalispell. Project to be completed after construction of the West Side Interceptor is completed,
a majority of the flow impacting this main will be rerouted, giving opportunity to rehab this main (SEW-91).
953 Shop Complex Pavement Restoration - Carryover $38,200
The project involves replacement of the degraded asphalt surface inside the fenced area of the City Shop Complex and the installation of a
new storm water quality treatment device. The asphalt at the City Shop Complex is deteriorated beyond simple patch work and necessitates
replacement. The asphalt replacement triggers storm water treatment requirements stipulated by the MS4 permit and promotes good
stewardship for clean water discharges to Ashley Creek. Cost shared between/Water, Sewer, Storm, Streets, & Solid Waste
Total Project Cost $341,000
956 Lift Station Communication Upgrade- $20,000
This multi -year project replaces up to five lift station landline based alarm systems with cell phone web based alarm and data collection.
Currently, operators are alerted of lift station failures through landline phones. The proposed Mission Communication System collects
necessary facility data that is published through a web based program reviewed daily by operators. 19 mission units are currently installed
and additional units will be purchased and phased into the operational system over the next several years (SEW-72).
13
SEWER OPERATIONS
FUND: 5310-454-430630
FY 2019 BUDGET HIGHLIGHTS - con't.
Line Item Detail: SANITARY SEWER
Capital Outlay: from Rates (10100) Cont.
959 Sewer Line A Replacement - Carryover $556,395
Sewer Line A is a 18" clay pipe and provides services to the west side of Kalispell and Highway 93 corridor north ofthe Meridian Road and
Highway 93 intersection via the Grandview Lift Station. The manholes and pipes are in poor condition due to root intrusion, pipe/manhole
material, bury depth, and age (pre 1940's). The poor status ofthe system makes it susceptible to failure during the large excavation required for
the West Side Interceptor. This project replaces three blocks of Line A at the same time the West Side Interceptor is constructed (SEW-90).
960 Manhole & Sewer Main Rehabilitation & Replacement - $50,000
This project allows for the reconstruction or replacement of sanitary sewer manholes and mains that have deteriorated and are approaching
a potential failure. The sewer crews review and record the function of manholes and mains. During this review, crews prioritize the potential
projects according to the severity ofthe deterioration (SEW-33).
962 Sewer Main Slip Lining Projects - Carryover $194,348
This project involves re -lining failing sewer mains in 5th Alley East from 7th St. to loth St., 3rd Alley West from loth St. to 1lth St.,
1lth St. W. from 2nd Alley to 3rd Alley, and 6th Alley WN from Wyoming to Colorado (SEW-19, SEW-30, SEW-69).
Capital Outlay - $579,536 (carryover $218,902 and new appropriation $360,634) from Rates (10100) and
$579,536 (carryover $218,902 and new appropriation $360,634) from Impact Fee Funds (10123)
954 Grandview Lift Station Relocation and Upsize -Total $1,159,072
This project involves relocation, rebuild, and upsizing ofthe Grandview Lift Station. The relocation ofthe station will allow for
improved layout and an additional pump and motor to ensure station redundancies. Currently this station handles all conveyance
flows from the northern portion ofthe City with no redundant pump availability. The layout is not conducive to efficient
operations due to an extremely deep configuration, which does not promote an effective redesign at the current location.
(SEW-74 - 50% Rate & 50% Growth).
Capital Outlay - Impact Fee Funds (10123)
955 Main & Lift Station Upsize -Carryover $200,000, New Appropriation $110,000
$310,000 - Misc. sewer contract main upsize, facility enlargements, or regional lift station. Increased for potential new
development projects in North and South Kalispell (SEW-52).
Capital Outlay - from Bond (10100) and Impact Fee Funds (10123)
Impact Fee Funds - $682,347, Carryover $432,347 and New Appropriation $250,000
Bonded Debt - $13,490,000, Carryover $10,291,712 and New Appropriation $3,198,288
957 West Side Interceptor - $14,172,347
This project involves the design and construction to install approximately 20,000 lineal feet of sanitary gravity sewer main.
The West Side Interceptor extends a new main from a connection at loth Street West and 5th Ave West, west and then north across
3 Mile Drive to Stillwater Rd and West Reserve. The northern most section is a force main from Hwy 93 to the northern most gravity manhole.
The design for the project includes capacity forecasting; sanitary sewer modeling; topographic, property, and utility surveys; development
and negotiations for easements and land acquisition; development of project design plans and specifications; bidding and negotiation
services; and construction (SEW-55).
14
WASTEWATER TREATMENT PLANT
FUND: 5310-45 5-430640
Personal Services:
110
Salaries & Wages
111
Seasonal Salaries
112
Severance
121
Overtime
153
Health Insurance
155
Retirement - PERD
Subtotal
EXPENSE DETAIL
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
FTE's 6.55
6.55
6.55
6.55
$418,815
$448,827
$421,283
$456,093
$4,479
$5,000
$1,818
$5,000
$14,457
$0
$4,244
$42,317
$19,892
$22,500
$20,238
$22,500
$83,823
$89,216
$85,394
$89,087
$32,690
$32,959
$33,336
$33,891
$574,156
$598,502
$566,313
$648,888
Maintenance & Operations:
210 Office Supplies/Equip/Computers
218 Safety Equipment & Supply
225 Alum
226 Chemicals
229 Other Supplies/Janitorial/Consumable Tools/Equip Rental
231 Gas & Oil
312 Postage & Shipping
336 Licenses and Fees
341 Electricity
342 Water
344 Natural Gas
345 Telephone & Alarms
353 Auditing
354 Contract Services -Glacier Gold
355 Other Contract Services
356 Consult-Elec Eng/Permit Asst /Optimization & Bio Solid Studie
358 Consultant - TMDL & Facility Plan/Rate Analysis
360 Maintenance Service -Misc.
366 Building Maintenance
373 Dues, Training & Training Materials
388 Medical Services
510 Property & Liability Insurance
521 Central Garage Transfer
522 Administrative Transfer
528 Information Tech. Transfer
$6,012
$10,000
$15,616
$10,000
$2,208
$2,700
$2,310
$2,700
$20,282
$20,000
$20,371
$20,000
$22,336
$45,000
$52,276
$80,000
$6,383
$7,000
$3,502
$7,000
$9,969
$16,000
$14,288
$16,000
$401
$350
$561
$400
$7,491
$10,000
$11,595
$11,500
$175,155
$180,000
$174,179
$182,000
$4,010
$7,500
$8,640
$7,500
$44,838
$60,000
$45,585
$60,000
$6,098
$6,500
$5,974
$6,500
$4,000
$4,000
$4,000
$4,000
$130,426
$124,000
$134,311
$124,000
$27,472
$30,000
$36,880
$30,000
$54,582
$100,000
$58,535
$77,500
$2,588
$125,000
$632
$185,000
$15,323
$30,000
$22,614
$30,000
$23,181
$50,000
$39,005
$40,000
$5,391
$7,500
$4,911
$7,500
$228
$500
$412
$500
$34,985
$36,384
$36,350
$37,342
$13,212
$13,842
$13,842
$22,489
$112,237
$122,819
$122,819
$117,270
$20,854
$27,500
$20,854
$23,898
15
WASTEWATER TREATMENT PLANT
FUND: 5 310-45 5-430640
EXPENSE DETAIL
430640 Capital Outlay: Operating Funds
920 T-Was Roof Replc (carry)
921 Evergreen Sewer Sampling Equipment & Bld
930 Biosolids Alternate Disposal Eng.(61% rate,39% impact)
940 Boiler/Heat Exchange Overhaul
Subtotal
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$0
$32,000
$0
$32,000
$23,054
$0
$0
$0
$0
$0
$0
$183,000
$0
$75,000
$31,372
$0
$23,054
$107,000
$31,372
$215,000
430644
Capital Outlay: Impact Fee Funds
930
Biosolids Alternate Disposal Eng.(61% rate,39% impact)
$0
$0
$0
$117,000
$0
$0
$0
$117,000
430645
WWTP Replacement Funds:Evg (10125)
362
Equipment Maintenance
$96,696
$100,000
$100,485
$100,000
921
Roof ReplcmntFY17; E. Secondary Clarifier Coating Prj
$34,636
$0
$0
$60,000
933
Solid Dewatering Carryover
$1,538
$98,462
$89,000
$0
934
Secondary Digester Lid Phase 1 (Carry) & Phase 2
$28,798
$1,699,381
$310,390
$1,388,991
936
Digested Sludge Line Replacement
$149,190
$0
$0
$0
937
Sand Filter Maintenance & Replacement- Carry
$0
$200,000
$0
$100,000
940
Machinery & Equipment
$52,672
$307,828
$74,438
$97,000
Subtotal
$363,530
$2,405,671
$574,313
$1,745,991
4902xx-6x
Debt Service
$1,085,055
$1,086,059
$1,085,709
$1,084,913
831
Replacement Reserve -Evergreen
$407,772
$450,000
$398,461
$420,000
Depreciation Expense (non cash)
$1,425,000
$1,425,000
$1,425,000
$1,425,000
Subtotal WW'I'P
$4,628,229
$7,108,827
$4,931,230
$6,759,891
16
WASTEWATER TREATMENT PLANT
FUND: 5310-45 5-430640
EXPENSE DETAIL
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
430646 Laboratory Operations - Personal Services: FTE's
2.0
2.0
2.0
2.0
110
Salaries & Wages
$100,802
$108,136
$106,328
$110,917
153
Health Insurance
$16,344
$17,614
$16,590
$17,608
155
Retirement - PERE)
$7,450
$7,864
$7,968
$8,161
Subtotal
$124,596
$133,614
$130,886
$136,686
Maintenance & Operations:
210
Office Supplies/Computers/other Supplies/Shipping
$1,853
$4,500
$3,484
$4,500
218
Equipment
$2,611
$2,500
$1,912
$2,500
222
Lab Supplies
$13,249
$14,500
$14,163
$16,500
349
Lab services /Permit & Pretreatment Testing
$27,321
$29,000
$34,823
$30,000
362
Equipment Maintenance
$4,479
$5,500
$5,219
$5,500
373
Dues & Training, Licenses
$1,337
$3,700
$1,261
$3,700
Subtotal
$50,850
$59,700
$60,862
$62,700
Subtotal Laboratory
$175,446
$193,314
$191,748
$199,386
Total Treatment Plant
$4,803,675
$7,302,141
$5,122,978
$6,959,277
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail - Wastewater Treatment Plant
226 Chemicals - $80,000
Increased line item $35,000 for polymer usage. Previous polymer usage was calculated during original screw press operations.
Two waste streams are dewatered in Kalispell's BNR process 1) the return activated sludge (RAS) stream directly from the bio-cells,
and 2) the digest sludge stream from the digesters. Previous dewatering practice had the RAS dewatering through the screw press, and
the digested sludge through the belt filter press. This operation presented challenges because the final bio-solid product did not meet the
percent solids of sludge cake required. Consultants have since recommended combining the digested sludge with the return activated
sludge, which ultimately causes a higher polymer consumption.
355 Other Contract Services - $30,000
Rag /grit and landfill biosolids disposal fees and other contract services.
17
WASTEWATER TREATMENT PLANT
FUND: 5310-45 5-430640
FY 2019 BUDGET HIGHLIGHTS - con't
Line Item Detail - Wastewater Treatment Plant
356 Consultant - Electrical Engineer, and Permit Compliance - $77,500
$20,000 Electrical Engineer - Continue to update the 1992 antiquated computer control programming for operations of the modernized
equipment in the current plant. Ongoing trouble shooting when failures occur in communications and the computer control program.
$11,500 (Carryover) - Permit Compliance: Temperature Study Monitoring/Evaluation -
The City of Kalispell wastewater discharge permit mandates the development of a temperature and flow monitoring plan
for instream and effluent discharge in response to the Ashley Creek Temperature TMDL. Continuing monitoring and evaluation of the data will
be utilized for permit compliance and evaluation of the W WTP discharge temperature effects on Ashley Creek.
$46,000 - Site Specific Standard Sampling and Evaluation- Evokes a process for a permittee to demonstrate that the site specific reduction of
one nutrient will achieve the highest attainable condition (HAC) the same as it could by a reduction of both nutrients. The
permittee is required to demonstrate through monitoring, modeling and evaluation interim effluent limits, different than the
numeric WQ standard, will achieve the HAC. This is a multi -year program involving a minimum of three years of data collection,
analysis, modeling, DEQ collaboration and ultimately the state adopting new rulemaking standards for the W WTP's discharge to
Ashley Creek. The fast year involves development of the plan, approval from DEQ, sampling and analysis for summer 2019.
358 Consultants - Total Maximum Daily Load (TMDL) / Permit - $25,000, Facility Plan Update - $100,000, and Rate Study $60,000
The State of Montana is under Federal Court order to develop a TMDL for pollutants flowing from the Flathead basin into Flathead lake.
TMDL restrictions will have some consequences for the City's historical ability to discharge waters to Flathead tributaries and its
community wastewater to Ashley creek. We have engaged an experienced consultant to provide assistance to the City for working with
MDEQ to develop a satisfactory TMDL. This budget item also includes funds for a WWTP Facility Plan Update and Rate Analysis.
The last Facility Plan Update for W WTP is 9 years old, an update is needed to review planning, alternatives to meet Kalispell's 20 year
nutrient variance for DEQ.
366 Building Maintenance - $44,000
$25,000 - Polymer Storage Platform
$15,000 - Misc. building repairs and maintenance to multiple WWTP buildings
$4,000 - Sun Shade for 2nd South Clarifier
430640 Capital Outlay - Operating Funds
920 T-WAS Tank Rooflng Replacement - Carryover $32,000
The T-Was Tank roofing liner was originally installed in 1992 and the roof liner is completely destroyed by U.V. and no longer
provides rain/weather protection to the shared electrical equipment in the digester basement (WWTP-1729).
640/44 Capital Outlay - Operating Funds & Impact Fee Funds
930 Biosolids Alternate Disposal Design - $300,000 ($183,000 rates & $117,000 impact fee)
As the City approaches the capacity of the Glacier Gold Composting facility of 600 dry/tons per year these funds will be used to design
an alternative means of disposing of our biosolids (WWTP-1730).
18
WASTEWATER TREATMENT PLANT
FUND: 5310-45 5-430640
FY 2019 BUDGET HIGHLIGHTS - con't
Line Item Detail - Wastewater Treatment Plant
430645 Capital Outlay - Replacement Funds
362 Equipment Maintenance - $100,000 -The W WT plant maintains along list of equipment some of which includes 76 pumps, 210 valves,
air compressors, gas boilers, sand filters, air blowers, fans, motors etc. The original 1992 plant is reaching the expected life span of 25 years
and therefore increases in equipment replacement, rehabilitation, and maintenance is expected. Most of the smaller pump replacement
costs range in $12,000 - $15,000 range. The larger digester mixer pumps cost $50,000 and an air blower replacement costs would exceed
the $125,000 range (WWTP-1604).
921 East Secondary Clarifler Coating Rehabilitation - $60,000
The submerged metal in the East Secondary Clarifier is rusting and in need of protective coating. This clarifier became operational in 2009
and was equipped with galvanized metal, but the corrosive environment is causing the metal to rust along with wormhole pitting on the arm
(WW-I'P-1605).
934 Secondary Digester Lids Replacement - Phase 1 & 2 - Carryover $1,388,991
The Secondary Digester Lids were originally installed in 1992. The steel floating lids were protective coated in 1997 due to the corrosive
environment. The coatings were designed to last 10 + years, and the coating/metal are now showing signs of rusting. An inspection by
a qualified coating and structural expert was performed. Budget for this project includes design and coating of the TWAS and secondary
digesters as determined from the inspection analysis report (WWTP-1711).
430645 Capital Outlay - Replacement Funds
937 Sand Filters Maintenance and Replacement - Carryover $100,000
This project involves replacement of eroded away and displaced sand, and the replacement and rehabilitation of the filter units in order to
improve functionality. After 24 years of service the sand filters are worn, cracked, and no longer operate at optimum capacities. Engineering
support will be required for rehabilitation which will be determined once the filters are inspected (WW'I'P-1608).
940 Machinery & Equipment Replacement Fund - $97,000
$12,000 - Secondary Clarifier Scum Pump Replacement
$85,000 - Miniature Front End Loader
Laboratory Operations:
222 Lab Supplies - $16,500
Increased $2,000 to meet actual costs. The increase in costs are due to the increase in supply costs for laboratory analysis
and continuing replacement of older glassware.
349 Lab Services/Permit & Pretreatment Testing - $30,000
Pretreatment Program: The City of Kalispell was issued a wastewater discharge permit from the Department of Environmental Quality in 2015.
The permit mandates increased sampling parameters and analysis from the treatment facility influent and effluent for the presence of toxic
pollutants as a part of the pretreatment program.
19
STORM SEWER
ACCOUNT # 5349-453
PURPOSE OF THIS DEPARTMENT:
The purpose of this department is to provide for a means of storm water conveyance to designated storm
water management areas and outfalls, thus reducing the localized and undesirable occurrence of storm water
ponding. Responsibilities also include implementation of the Storm Water Management Program to
minimize pollutant run off to waterbodies in accordance with State and Federal Regulations.
DEPARTMENT PERSONNEL: (7.70 FTE)
.10 Public Works Director
.25 Senior Civil Engineer (City Engineer)
.15 Budget Resource Manager
.25 Construction Manager
.10 Administrative Coordinator
.20 Project Manager (Engineer II)
.05 Road and Fleet Superintendent
.20 Assessment Coordinator
1.0 Environmental Specialist
.60 Assistant Civil Engineer (Engineer II)
.25 Engineering Tech/GIS/IT Support
.20 Administrative Assistant
.50 Storm/Sewer Maintenance Supervisor
3.0 Storm Maintenance
.25 Special Street Maintenance Operator
.20 General Laborer
.40 Utility Management Superintendent
GOALS OF THIS DEPARTMENT:
1. To maintain and operate the storm water collection, detention, and treatment facilities for the conveyance
of storm water.
2. Implement requirements of the Municipal Separate Storm Sewer System Discharge Permit (MS4).
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FY19 budget for Storm Sewer provides continuation of capital projects to improve conveyance of a
deteriorated system, improve water quality, and improve the function of a regional detention facility. The
budget also provides regional facility development to service future growth in the north and west areas of
Kalispell, and supports new programs for the MS4 Permit. A new pipeline inspection camera system will
improve the city's inspection efficiency by allowing videoing for more ranges of pipe sizes.
STORM SEWER
FUND: 5349-45 3-430246
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH: Operating
10120
Cash, Impact Fees
10122
Cash, Capital Reserve
10127
Cash, Emergency Reserve
10190
Cash, Designated for Equipment Replacement
10193
Cash, Designated Capital Projects
Total Cash
REVENUES
343370
Storm Assessments -billed (10100)
Assessments -designated for equipment (10190)
Assessments -designated for capital projects (10193)
Bonded Debt
334040
Petro Tank/Monitory Reimbursement (10100)
343035
Permit fees & other Charges for Service (10100)
363040
Penalty & Interest (10100)
371010
Interest (10100)
343033
Impact Fees (10120)
Impact Fee 5% Admin (10100)
Total Revenue
Total Available
EXPENSES
EXPENSES FROM RATES (10100)
Capital Outlay -impact fee (10120)
Capital Equipment -replacement (10190)
Capital Projects (10193)
Capital Outlay - Bonded Debt
Depreciation (non -cash expense)
Total Expenses
add back depreciation/other
ENDING CASH
10100
Cash, Operating
10120
Cash, Impact Fees
10122
Cash, Capital Reserve (target $140,000)
10127
Cash, Emergency Reserve (target $25,000)
10190
Cash, Designated Equipment Replacement
10193
Cash, Designated Capital Projects
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$1,448,231
$1,215,022
$1,215,022
$1,434,940
$1,337,938
$1,821,099
$1,821,099
$2,050,556
$140,000
$140,000
$140,000
$140,000
$25,000
$25,000
$25,000
$25,000
$131,186
$171,186
$171,186
$152,888
$115,844
$50,000
$50,000
$428,391
$3,198,199
$3,422,307
$3,422,307
$4,231,775
$774,799
$811,739
$834,775
$810,000
$40,000
$50,000
$50,000
$75,000
$50,000
$413,261
$413,261
$505,000
$0
$99,213
$71,914
$0
$4,136
$2,500
$1,533
$1,500
$3,650
$1,000
$3,217
$1,000
$1,852
$1,200
$2,534
$1,500
$29,639
$18,000
$39,936
$25,000
$468,836
$237,500
$282,873
$190,000
$24,676
$12,500
$14,856
$10,000
$1,397,588
$1,646,913
$1,714,899
$1,619,000
$4,595,787
$5,069,220
$5,137,206
$5,850,775
$1,173,480
$1,440,386
$669,107
$1,562,362
$0
$230,000
$67,664
$1,466,000
$0
$135,400
$68,298
$93,000
$0
$203,525
$34,870
$640,700
$0
$99,213
$71,914
$0
$285,000
$285,000
$285,000
$285,000
$1,458,480
$2,393,524
$1,196,853
$4,047,062
$285,000
$285,000
$285,000
$285,000
$1,215,022
$621,575
$1,434,940
$728,000
$1,821,099
$1,828,599
$2,050,556
$774,556
$140,000
$140,000
$140,000
$140,000
$25,000
$25,000
$25,000
$25,000
$171,186
$85,786
$152,888
$134,888
$50,000
$259,736
$428,391
$292,691
$3,422,307
$2,960,696
$4,231,775
$2,095,135
20
STORM SEWER
FUND: 5349-453-430246
EXPENSE DETAIL
Personal Services:
110
Salaries & Wages
121
Overtime
153
Health Insurance
155
Retirement
Subtotal
Maintenance & Operations:
210 Office Supplies/Equip/Computer/GIS
218 Equipment (non capital)/ Safety Equip & Supplies
229 Other Supplies/Consumable Tools
231 Gas & Oil
345 Telephone & Communication
353 Auditing
354 Contract Services
356 Stormwater Reg Compliance Program/Permit
357 Impact Fee Update
358 Consultants
359 Consultants/TMDL / Permit
360 Repair & Maint Services
362 Groundwater Monitoring
371 Curb & Gutter
373 Dues & Training
388 Medical Services
410 Construction Materials
510 Liability Ins. ($6,824; $5,000 uninsured loss)
521 Central Garage Transfer
522 Administrative Transfer
528 Information Tech Transfer
530 Lease PaymentsBNSF
532 Office Rent
Subtotal
Debt Service
610/620 Principal, Interest, Fiscal Fees
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
6.20
$337,023
$1,353
$74,142
$25,245
7.20
$408,007
$4,000
$98,404
$30,228
7.20
$380,479
$893
$78,609
$28,810
7.70
$451,922
$4,000
$97,880
$33,856
$437,763
$540,639
$488,791
$587,658
$3,436
$12,100
$10,516
$16,100
$2,932
$6,550
$532
$6,550
$280
$2,200
$2,108
$2,200
$7,094
$11,500
$7,944
$11,500
$861
$900
$1,039
$1,000
$1,150
$1,150
$1,150
$1,150
$6,861
$6,000
$6,857
$7,000
$24,243
$35,000
$24,420
$135,000
$29,942
$15,000
$10,192
$0
$5,111
$7,000
$7,627
$10,000
$1,032
$15,000
$8,812
$15,000
$1,294
$2,500
$2,200
$2,500
$2,150
$5,000
$1,933
$4,000
$0
$7,000
$364
$7,000
$3,933
$5,500
$3,767
$5,500
$0
$100
$0
$100
$0
$10,000
$2,589
$10,000
$4,842
$9,000
$3,576
$11,824
$9,180
$8,575
$8,575
$10,133
$39,752
$44,350
$44,350
$42,058
$16,684
$13,000
$16,684
$19,118
$4,790
$5,900
$4,587
$6,000
$6,422
$6,422
$6,422
$6,422
$171,989
$229,747
$176,244
$330,155
$0
$30,000
$4,072
$4,549
21
STORM SEWER
FUND: 5349-453-430246
EXPENSE DETAIL
430246 Capital Outlay: from operating (10100)
951 2 Mi. Dr. Drainage hupr (carryover)
955 Sylvan Dr Repair Phase 2 (carry)
Subtotal
430247 Capital Outlay: from Capital Projects (10193)
921 Sand/Cold Mix Storage Shed
952 Storm Drain Correction Funds (carry & new appropriation)
953 Shop Complex Pavement Restoration (Carry)
954 North Main Street Stormwater Project
968 4th Ave East Replace - Non Bonded Portion
Capital Outlay: Bonded
969 4th Ave East Replace
430248 Capital Outlay: hupact Fee $ (10120)
959 Regional Facilities & Piping Design
960 Stormwater Facility Upsizing
Subtotal
430249 Capital Outlay: from Replacement $ (10190)
840 Machinery & Equipment -MAGI Match (Carry)
940 Machinery & Equipment
Subtotal
510400
831 Depreciation:
Total
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$0
$250,000
$0
$250,000
$501,380
$390,000
$0
$390,000
$501,380
$640,000
$0
$640,000
$34,378
$15,325
$14,997
$0
$27,970
$100,000
$0
$200,000
$0
$38,200
$0
$188,200
$0
$0
$0
$252,500
$0
$50,000
$19,873
$0
$62,348
$203,525
$34,870
$640,700
$0
$99,213
$71,914
$0
$0
$0
$0
$1,236,000
$0
$230,000
$67,664
$230,000
$0
$230,000
$67,664
$1,466,000
$0
$43,000
$0
$43,000
$0
$92,400
$68,298
$50,000
$0
$135,400
$68,298
$93,000
$285,000
$285,000
$285,000
$285,000
$1,458,480 $2,393,524 $1,196,853 $4,047,062
22
STORM SEWER
FUND: 5 3 49-453-430246
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail: STORM SEWER FUND
110 Personnel Services - Includes an additional .50 FTE
Addition of one full-time Sewer/Storm operator. Salary split between Sewer and Storm fund.
356 Stormwater Regulatory Compliance Program/Permit Fees - $135,000
The City of Kalispell needs to comply with regulations of MDEQ's General Permit for Small MS4s. The Permit requires the City to
develop and implement a stormwater management program that includes a program for post -construction stormwater management
controls. Developing a program to inspect and maintain post -construction stormwater management controls, both public and private,
that will be feasible with the City of Kalispell's resources, requires utilizing an asset based management and permitting software
(Cityworks). To properly set up the software and public interface, the City needs to contract a company with the appropriate skill set.
Developing a post -construction stormwater management program that can be accessed online will keep the City in compliance with
their MS4 General Permit and will minimize City workload required with maintaining the program.
430246 Capital Outlay: from Rates (10100)
951 Two Mile Drive Drainage Improvement from Hawthorn to Meridian - Carryover $250,000
This project replaces approximately 360' of varying sized culverts and 750' of ditch restoration along 2 Mile Dr. The project begins
at a storm inlet in the west intersection of Hawthorn Dr. continues east in the north ROW until ditch flow is piped under 2 Mile
and Glenwood. Ditch flow is resumed on the east side of Glenwood until the point of a CMP inlet at the FWP parking lot entrance.
Existing culverts and drainage ditches are improperly graded and undersized. This project will provide proper conveyance of stormwater
from the ROW and property to the stormwater system in Meridian, and alleviate flooding issues with residents (STX-43).
430247 Capital Outlay: from Capital (10193)
952 Storm Drain Correction - Carryover $100,000 & New Appropriation $100,000
The goal of this project is to provide design and construction for areas in the City that are in need of storm drainage systems
and storm drainage system upgrades. Projects include:
Areas in sections of the City that have extensive ponding at the intersection caused from rain events.
Improve curb and gutter flow to eliminate ponding and deterioration of pavement.
953 Shop Complex Pavement Restoration - Carryover $38,200 & New Appropriation $150,000
The project involves replacement of the degraded asphalt surface inside the fenced area of the City Shop Complex and the
installation of a new storm water quality treatment device. The asphalt at the City Shop Complex is deteriorated beyond simple
patch work and necessitates replacement. The asphalt replacement triggers storm water treatment requirements stipulated by the
MS4 permit and promotes good stewardship for clean water discharges to Ashley Creek. The new appropriation accounts for the
updated cost of the water quality unit. Cost shared between/Water, Sewer, Storm, Streets, & Solid Waste -Total Project Cost $341,000
23
STORM SEWER
FUND: 5 3 49-453-430246
FY 2019 BUDGET HIGHLIGHTS - con't
430247 Capital Outlay: from Capital (10193) Continued
954 North Main Street Stormwater Project - $252,500
This project extends a 12" storm sewer main 350 feet up North Main Street to serve an area prone to seasonal stormwater ponding.
Runoff from the golf course tends to pond near the southeast border of the golf course property. This project will help to mitigate
the ponding and provide drainage to alleviate impacts to adjacent private properties (SIX-41).
955 Sylvan Drive Stormwater Repair Phase 2 -Carryover $390,000
The Sylvan Drive stormwater system services a large drainage basin in the west and northwest areas of Kalispell. The system consists
of large stormwater pipes, manholes and a detention facility that discharges to the natural drainage backwater channel of the Stillwater
River. This project continues from phase 1 and rehabilitates the detention facility, slope stabilization, and outfall structure to ensure
compliance with the MS4 stormwater permit (SIX-39).
430248 Capital Outlay: from Impact Fees (10120)
959 Regional Facilities & Piping Design - $1,236,000
Design a regional detention facility and convenance piping to prevent and eliminate flooding created from new development in the areas
north of town, with potential construction starting the summer of 2019 (SIX-28, SIX-29, & SIX53).
960 Stormwater Facility Upsizing - $230,000
$230,000 - Misc. stormwater contract main upsize, and or facility enlargements.
430249 Capital Outlay: from Equipment Replacement (10190)
840 MACI Grant Match - Carryover $43,000- operating transfer to MACI grant
In FY17, the City applied for a grant to purchase a street sweeper through the Montana Air & Congestion Initiative (MAGI). In August,
2017, the City was notified we were awarded a grant for the sweeper. However, MACI is waiting on approval of a waiver before they can
move forward with the purchase of the street sweepers. The City's $43,000 match from the Storm Sewer Fund will be carried to FYI 9.
As a permitted Municipal Separate Storm Sewer System (MS4), the City of Kalispell is required to develop controls in order to reduce or
eliminate the discharge of pollutants from streets, roads, highways, municipal parking lots, maintenance and storage yards, vehicle fleet
or maintenance shops with outdoor storage areas, salt/sand storage locations, and snow disposal areas operated by the permittee. The City's
Street Sweeping Program enables us to meet permit requirements, and the purchase of a new street sweeper will support those efforts.
940 $50,000 Pipeline Inspection Camera System for sewer/storm. Scheduled replacement of outdated system.
Cost shared with sewer - Total Cost $100,000
24
SOLID WASTE
ACCOUNT # 5510-460
PURPOSE OF THIS DEPARTMENT:
The Solid Waste Department collects and disposes of solid waste material from residential and commercial
entities to provide a cleaner and healthier condition for the City of Kalispell.
DEPARTMENT PERSONNEL: (7.40 FTE)
.10 Public Works Director
.15 Budget Resource Manager
.20 Assessment Coordinator
.20 Administrative Coordinator
.30 Road and Fleet Superintendent
.20 Administrative Assistant
.15 Project Manager (Engineer II)
5 Solid Waste Operators
1 Solid Waste Supervisor
J 0 General Laborer
GOALS OF THIS DEPARTMENT:
1. Collect, handle, and transport solid waste in a safe and effective manner.
2. Provide solid waste services to the community of Kalispell in a respectable and reliable manner.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FYI expenditures promotes the continuation of solid waste collection and transport operations to
service existing and new residential/commercial customers while maintaining a high level of service.
SOLID WASTE
FUND: 5510-460-430840-1430845
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
Cash: Operating
10120
Replacement Account
Total Cash
REVENUES
343410
Assessments
343420
garbage collections billed (part year)
363040
Penalty & Interest
371010
Interest Earnings
343360
Misc./Sale of Asset(fyl7)
Total Revenue
Total Available
EXPENSES
Total Expenses from Rates (10100)
CapitalOutlay-Replacement (10120)
*Depreciation/Replacement Fund
Total Expenses
add back transfer to replacement account
ENDING CASH
10100 Operating
10120 Replacement Account
Total Cash
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$849,758
$117,480
$905,151
$222,075
$905,151
$222,075
$916,581
$357,075
$967,238
$1,127,226
$1,127,226
$1,273,656
$988,273
$975,000
$993,216
$996,000
$29,002
$25,000
$23,399
$25,000
$2,811
$2,100
$2,293
$2,100
$8,504
$8,000
$11,153
$8,000
$15,800
$0
$0
$0
$1,044,390
$1,010,100
$1,030,061
$1,031,100
$2,011,628
$2,137,326
$2,157,287
$2,304,756
$838,997
$1,047,488
$868,631
$1,063,955
$45,405
$20,000
$15,000
$0
$150,000
$150,000
$150,000
$150,000
$1,034,402
$1,217,488
$1,033,631
$1,213,955
$150,000
$150,000
$150,000
$150,000
$905,151
$222,075
$717,763
$352,075
$916,581
$357,075
$733,726
$507,075
$1,127,226
$1,069,838
$1,273,656
$1,240,801
25
SOLID WASTE
FUND: 5510-460-430840-1430845
EXPENSE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
Personal Services: FTE's
7.40
7.40
7.40
7.40
110
Salaries & Wages
$388,406
$409,153
$399,025
$418,051
112
Severance
$0
$60,455
$0
$65,447
121
Overtime/Call Outs
$5,303
$6,500
$4,849
$6,500
153
Health Insurance
$88,224
$96,542
$89,741
$94,557
155
Retirement - PERD
$28,977
$30,045
$31,388
$31,059
Subtotal
$510,910
$602,695
$525,003
$615,614
Materials and Services:
213
Office Equip/ Computer Equip & Supplies
$5,376
$9,500
$2,635
$14,500
218
Non Capital Equip.- Garbage Containers
$37,290
$37,500
$23,665
$37,500
229
Other Supplies/Safety Equip/Consumable Too
$3,301
$5,500
$2,353
$5,500
231
Gas and Oil
$37,798
$55,000
$49,188
$55,000
341
Electricity
$1,611
$2,050
$1,516
$2,050
344
Natural Gas
$2,627
$4,500
$2,466
$4,500
345
Telephone
$1,003
$1,250
$1,032
$1,250
354
Contract Services
$12,918
$11,500
$10,206
$20,000
362
Equipment Maint. & Supplies/Radios
$1,517
$5,700
$979
$5,700
366
Building Maintenance
$288
$4,500
$3,070
$4,500
373
Dues & Training
$1,825
$3,500
$1,832
$3,500
388
Medical Services
$141
$650
$144
$650
510
Property & Liability Ins.
$6,799
$13,500
$8,985
$9,400
512
Uninsured Loss - Deductible
$0
$4,000
$5,084
$4,000
521
Central Garage Transfer
$76,104
$69,786
$69,786
$71,869
522
Administrative Transfer
$37,311
$43,247
$43,247
$38,199
528
Information Tech. Transfer
$12,513
$12,513
$12,513
$14,339
532
Office Rent
$6,422
$6,422
$6,422
$6,422
Subtotal
$244,844
$290,618
$245,123
$298,879
430845
Wash Bay/Materials & Services:
224
Janitorial Supplies
$285
$300
$362
$500
341
Electricity
$1,920
$3,500
$1,834
$3,500
342
Water
$698
$2,000
$529
$2,000
344
Natural Gas
$4,600
$6,000
$4,758
$6,000
360
Repair/Maint Services/Building Maint
$247
$23,500
$10,591
$18,909
Subtotal
$7,750
$35,300
$18,074
$30,909
26
SOLID WASTE
FUND: 5510-460-430840-1430845
EXPENSE DETAIL
ACTUAL
FY16/17
BUDGET
FY17/18
ACTUAL
FY17/18
BUDGET
FY18/19
430840
Capital Outlay:
820
Alley Paving - transfer to Gas Tax
$35,000
$40,000
$40,000
$40,000
953
Shop Complex Pavement Restoration
$494
$38,200
$0
$38,200
Subtotal
$35,494
$78,200
$40,000
$78,200
430840
Capital Outlay: Replacement Funds (10120)
944
Refurbish Garbage Truck Floor
$45,405
$20,000
$15,000
$0
Subtotal
$45,405
$20,000
$15,000
$0
600
Debt Service - Garbage Truck
$39,999
$40,675
$40,431
$40,353
831
Depreciation (fund replacement account
$150,000
$150,000
$150,000
$150,000
Total
$1,034,402
$1,217,488
$1,033,631
$1,213,955
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail: Solid Waste
213 Office Equip., Computer Equip., and Supplies - $14,500
Increased for monthly data plan for GPS vehicle Tracking and to meet the computer replacement schedule.
218 Non -Capital Equipment - $37,500: Garbage Containers.
354 Contract Services - 20,000: Increased to meet actuals and for plan review costs.
366 Building Maintenance - $4,500: $2,000 to repair a damaged section of security fence at shop complex. Cost shared with Sewer,
Water, Street, Parks. Total Cost $10,000.
Capital Outlay:
820 Alley Paving - $40,000
Pave approximately six alleys and perform maintenance on existing paved alleys. Paved alleys enable garbage trucks better
access to containers, improving operation efficiency, and the alleys are easier to maintain in the winter and summer months.
953 Shop Complex Pavement Restoration - Carryover $38,200
The project involves replacement of the degraded asphalt surface inside the fenced area of the City Shop Complex and the installation
of a new storm water quality treatment device. The asphalt at the City Shop Complex is deteriorated beyond simple patchwork and
necessitates replacement. The asphalt replacement triggers storm water treatment requirements stipulated by the MS4 permit and
promotes good stewardship for clean water discharges to Ashley Creek. Cost shared between/Water, Sewer, Storm, Streets, &
Solid Waste - Total Project Cost $341,000.
27
INTERNAL SERVICE FUNDS
Page Fund Dept
1-3 6010 Central Garage $ 540,004
4-6 6030 Information Technology $ 657,844
Total Internal Service Funds $ 1,197,848
CENTRAL GARAGE
ACCOUNT # 6010-410
PURPOSE OF THIS DEPARTMENT:
The Central Garage provides an internal customer service response for the proper maintenance and service
of the city's fleet of vehicles and equipment.
DEPARTMENT PERSONNEL: (3 FTE)
1 Mechanic Supervisor
2 Mechanics
GOALS OF THIS DEPARTMENT:
1. Provide cost effective and efficient operation for fleet maintenance services.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FY19 Central Garage budget represents a plan for Mechanics to continue to utilize scanning programs,
and knowledge obtained in training courses to perform internal services, preventive maintenance, and
repairs. The replacement of the tire changer will assist in the efficiency and safety of the task.
CENTRAL GARAGE
FUND: 6010
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH: operating
Total Cash (beginning of year)
REVENUES
342050
Fees for Services
364030
Misc.
371010
Investment Earnings
Total Available
EXPENSES
Personal Services
M&O
Capital Outlay
Total Expense
ENDING CASH
Operating cash available
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$56,146
$81,107
$81,107
$134,370
$56,146
$81,107
$81,107
$134,370
$510,000
$495,000
$495,536
$544,000
$1,087
$0
$1,027
$0
$741
$200
$1,395
$400
$567,974
$576,307
$579,065
$678,770
$207,581
$216,071
$187,902
$228,991
$253,782
$266,492
$249,773
$296,013
$25,504
$10,000
$7,020
$15,000
$486,867
$492,563
$444,695
$540,004
$81,107 $83,744 $134,370 $138,766
CENTRAL GARAGE
FUND: 6010-410-431330
EXPENSE DETAIL
Personal Services: FTE'S
110 Salaries and Payroll Costs
121 Overtime
153 Health Insurance
155 Retirement
Subtotal
Maintenance & Operations:
210 Office Supplies, Computers & Software
229 Equipment (Non Capital);Safety Equip, other Supplies
230 Oil
231 Gas
232 Motor Vehicle Parts
233 Tires
238 Filters
241 Consumable Tools, Books
341 Electricity
344 Natural Gas
354 Contract Services -Repairs
362 Equipment Maint., Radios, Building Maint.
373 Dues & Training
388 Medical Services
510 Insurance
528 Information Tech. Transfer
Subtotal
Capital Outlay
921 4 Post Service Lift
944 Machinery & Equipment
Total
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
3
3
3
3
$155,927
$162,760
$145,811
$165,695
$2,288
$2,500
$2,010
$2,500
$38,047
$38,931
$29,397
$48,559
$11,319
$11,880
$10,684
$12,237
$207,581
$216,071
$187,902
$228,991
$8,406
$10,000
$7,389
$11,000
$9,694
$10,700
$6,110
$10,700
$17,323
$25,000
$16,647
$25,000
$612
$2,500
$451
$1,500
$124,154
$112,000
$122,137
$124,000
$40,780
$41,000
$37,711
$48,000
$8,191
$8,500
$8,209
$8,500
$2,062
$2,000
$1,277
$2,000
$1,593
$1,950
$1,625
$1,950
$4,238
$6,000
$4,260
$6,000
$21,010
$26,000
$29,868
$30,000
$370
$2,000
$1,318
$8,000
$5,298
$6,200
$1,602
$7,200
$423
$300
$878
$425
$1,286
$4,000
$1,949
$2,179
$8,342
$8,342
$8,342
$9,559
$253,782
$266,492
$249,773
$296,013
$25,504
$0
$0
$0
$0
$10,000
$7,020
$15,000
$25,504
$10,000
$7,020
$15,000
$486,867 $492,563 $444,695 $540,004
CENTRAL GARAGE
FUND: 6010-410-431330
FY 2019 BUDGET HIGHLIGHTS
Line Item Detail: CENTRAL GARAGE
232 Motor Vehicle Parts - $124,000
$12,000 increase needed to reflect actuals for FY17. The City's fleet continues to grow and part costs are increasing. The newer
equipment requires replacement ofparts that in the past we were able to repair.
233 Tires - $48,000
Increased to meet tire replacement schedule.
362 Equipment Maint., Building Maint. - $8,000
$6,000 - Replacing antiquated cooling system with two evaporative coolers.
373 Dues & Training - $7,200
It is necessary to travel out of state for specialized training for the City's fire apparatus, large construction equipment, sweepers,
and vac -trucks.
Capital Outlay
944 $15,000 -Tire Changer - Scheduled replacement of the 13 year old tire changer.
3
INFORMATION TECHNOLOGY
ACCOUNT # 6030
PURPOSE OF THIS DEPARTMENT:
Information technology provides technology systems to City staff for their respective provision of services
to the City of Kalispell. Additionally, the IT department provides a means to distribute public information
through IT services such as the City website, broadcast of public meetings, email and the electronic
document repository.
DEPARTMENT PERSONNEL: 1 Information Technology Director; 1 Information
Technology Support Specialist; .55 Media Specialist
GOALS OF THIS DEPARTMENT:
1. Maintain computer systems for the provision of municipal services.
2. Maintain external communication systems for the dissemination of information to the public.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The server environment will utilize technology to increase server availability and reduce recovery
time during server failure.
Replace computers based on a 4 year replacement schedule. Repurpose the old computers for other
staff using new hard drives and a fresh operating system build. Deploy 56 computers, servers and
tablets from a combination of new and repurposed equipment.
Deploy some servers as virtual servers, reducing need for physical servers and power requirements.
Replace aging network equipment. Implement technology to further authenticate and confirm
identity of individuals accessing public safety network while accessing it outside the City's building.
INFORMATION TECHNOLOGY FUND
FUND: 6030-403-410580;4105 85
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: Operating
10120 Cash, Replacement account
REVENUES
393000 Charge for service -other Funds
335230 Entitlement (General Fund share)
341027 Charter Franchise Fees (moved from General)
371010 Interest
364030 Misc./ sale
Total Revenue
Total Available
EXPENSES
Information Technology
Equipment
Equipment from Replacement $
Depreciation/Replacement reserve
Total expenses
add back depreciation
ENDING CASH
10100 CASH: Operating
10120 Cash, Replacement account
Total Cash
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
$ 167,018 $ 173,339 $ 173,339 $ 176,341
$ 4,112 $ 9,112 $ 9,112 $ 14,112
$ 171,130 $ 182,451 $ 182,451 $ 190,453
$ 235,655
$
235,655
$ 235,655
$
267,657
$ 205,000
$
205,000
$ 205,000
$
180,000
$ 169,539
$
173,000
$ 176,204
$
188,000
$ 1,623
$
1,100
$ 1,585
$
1,100
$ 63
$
$ 10,456
$
$ 611,880
$
614,755
$ 628,900
$
636,757
$ 783,010
$
797,206
$ 811,351
$
827,210
$ 464,594
$
526,368
$ 482,180
$
552,277
$ 135,965
$
129,230
$ 138,718
$
95,567
$ 5,000
$
5,000
$ 5,000
$
10,000
$ 605,559
$
660,598
$ 625,898
$
657,844
$ 5,000 $ 5,000 $ 5,000 $ 10,000
$ 173,339 $ 127,496 $ 176,341 $ 155,254
$ 9,112 $ 14,112 $ 14,112 $ 24,112
$ 182,451 $ 141,608 $ 190,453 $ 179,366
rd
INFORMATION TECHNOLOGY FUND
FUND: 6030-403-410580;4105 85
EXPENSES DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
401-410580
Personal Services: FTE's
2.55
2.55
2.55
2.55
110
Salaries & payroll costs
$
164,357
$
171,350
$
168,183
$
175,913
121
Overtime
$
1,116
$
1,000
$
325
$
1,000
153
Health
$
44,227
$
44,701
$
44,564
$
42,173
155
Retirement
$
12,909
$
13,115
$
13,273
$
13,828
Subtotal
$
222,609
$
230,168
$
226,345
$
232,915
403-410580
Maint. & operations:
215
Office Supplies, Ship & Recycle
$
972
$
2,400
$
1,387
$
2,200
218
Equipment -(non capital)
$
17,660
$
24,000
$
26,968
$
25,800
325
Website & Social Media
$
2,922
$
15,700
$
16,817
$
16,375
345
Telephones - Cellular
$
2,178
$
2,550
$
1,089
$
2,550
346
SummitNet & Internet Service Providers
$
10,109
$
14,000
$
12,273
$
16,224
353
LaserFiche maintenance contract
$
3,432
$
3,500
$
3,432
$
3,866
354
Contracted Labor
$
10,342
$
5,000
$
13,509
$
25,000
355
Software & Licenses
$
18,452
$
18,850
$
20,184
$
20,250
356
Support/Maintenance Contracts
$
49,785
$
44,000
$
34,202
$
49,100
357
AV Capture All Meeting Streaming
$
7,400
$
5,000
$
4,878
$
5,000
358
Hosted Office 365 E-mail & Email Services
$
6,396
$
20,622
$
4,690
$
23,661
373
Training/school/memberships
$
4,770
$
8,000
$
5,813
$
8,300
510
Insurance
$
819
$
3,000
$
1,469
$
2,000
403-410583
218
TV -Video Equipment & programming
$
2,280
$
19,500
$
4,484
$
7,100
354
TV -Video Contract Services
$
$
$
403-410585
Copiers, Fax, Office machines, Phones
229
Supplies (leased equip. supplies, paper, etc.)
$
12,604
$
19,490
$
13,714
$
19,548
345
Phone - Centrex
$
76,631
$
78,000
$
76,370
$
78,000
532
Copier Leases (7)
$
15,233
$
12,588
$
14,556
$
14,388
Subtotal
$
241,985
$
296,200
$
255,835
$
319,362
5
INFORMATION TECHNOLOGY FUND
FUND: 6030-403-410580;4105 85
EXPENSE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
405-410588
Equipment: DEPT.
940
Network Equipment Capital $
403-410585
942
Servers -capital $
4xx-410588
218
Police Dept. (413) $
354
Police - Hosted server (413) $
218
Park's Dept. (436) $
218
Public Works (410) $
218
Attorneys (404) $
218
Fire Department (416) $
218
MGFAIR/Mayor/Clerk/Finance- 1.5 (401) $
218
Community Economic & Development (480) $
218
Planning & Zoning (420) $
Subtotal $
403-510400
831 Depreciation / Replacement reserve
Total
47,440
$
22,200
$ 29,319
$
16,000
25,422
$
33,000
$ 36,634
$
12,000
29,233
$
37,760
$ 33,555
$
33,003
1,087
$
1,200
$ 2,484
$
2,150
5,034
$
4,885
$ 4,715
$
7,080
2,345
$
5,381
$ 4,247
$
5,808
3,553
$
4,100
$ 4,800
$
705
9,454
$
8,164
$ 8,749
$
12,258
85
$
6,100
$ 8,237
$
4,158
$
2,315
$ 1,506
$
12,312
$
4,125
$ 4,472
$
2,405
135,965
$
129,230
$ 138,718
$
95,567
$ 5,000 $ 5,000 $ 5,000 $ 10,000
$ 605,559 $ 660,597 $ 625,898 $ 657,844
G
COMPONENT UNITS
Page Fund Dept
1-29 TBID Annual Marketing Plan
30 7855 Tourism Business Improvement District
31 7855 Tourism Business Improvement District $ 606,000
32-34 BID Budget Letter
35-36 2701 Business Improvement District $ 147,183
Total Component Units $ 753,183
DISCOVER KALISPELL
FY2019 Destination Marketing Plan
40
Kal'ispell
MONTANAvery In Every Direction
DiscoverKalispell.com
Kalil ell
�UNTANA
Contents
Introduction - Welcome to Kalispell 3
Executive Summary 4
Nonresident visitor data and expenditures
Discover Kalispell, The Kalispell Convention & Visitor Bureau 5
Structure
Purpose of Marketing Plan
2017 Highlights
Kalispell and the Montana Brand 6
Strengths
Opportunities
Challenges
The Travel Decision Process 9
Inspiration, Orientation, Facilitation, the Experience
Key Markets 13
Leisure -Consumer Travel
Groups, Meetings & Conventions
Destination Marketing Industry Trends 19
Cooperative Marketing 23
Marketing Plan Goals and Objectives 24
Funding 25
Budget — Bed Tax and TBID
Pie Charts
Market Segments and Methods 29
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 12
Kalil ell
�UNTANA
Welcome to Kalispell
Welcome to Kalispell, where the spirit of Northwest Montana lives. Where the mighty mountains of the
Crown of the Continent soar. Where the cold, clear Flathead River snakes from wild lands in Glacier
National Park and the Bob Marshall Wilderness to the largest freshwater lake in the west.
Where you can plan ahead for a trip of wonder —or let each new moment lead your adventures. Follow
the open road to see what's at the very end. Lay out the map and chart a course to its furthest corner.
Or explore the galleries, museums, and shops in historic downtown Kalispell —and maybe let the bakery
tempt you into an unexpected sweet treat.
Here in the heart of the Flathead Valley, life is awe-inspiring and simple at the same time. If we wish to
lose ourselves, there's millions of acres of protected, pristine forest to wander. If we wish to find
ourselves, we need only to channel the confident frontier spirit that drove the development of a
regional economic, cultural, and governmental powerhouse. These Western roots form the strong
foundation for a growing and diversifying community. Which is to say, we are proud of our history but
we don't plan on slowing down anytime soon. Just imagine how much energy all this fresh mountain air
gives us.
In the past few years, we have doubled down on our commitment to our walkable, vibrant downtown.
It's growing by the minute. And the amount of new breweries, distilleries, coffee shops, and restaurants
that have opened their doors on Main Street means your night out just planned itself.
Kalispell, Montana, is a place for skiers and hikers and fisherman. It's a place for creatives and ranchers
and scientists. It's a place for foodies and history buffs and lovers of the arts. It's a place for you.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 13
Executive Summary
Nonresident Data
Flathead County - 2016
Nonresident visitors spent $505
million in 2016, 2nd highest level of
all counties.
Kalispell - 2017
20% of groups all first time visitors
70% of groups with all repeat
visitors
55% stated primary reason for trip
is vacation.
78% plan to return within 2 years
20% flew on a portion of their trip
Top Entry Points:
2017 — Superior, West Yellowstone
2016 — Roosville, Kalispell Air
Sites Visited On Trip:
GNP, YNP, Flathead Lake State Parks
Residence of Origin:
2017 — WA, OR, CA, BC, FL
2016—AB, WA, CA, MN, ID
Lodging:
2017 - 54% hotel/motel;
18% home of friend/relative;
5% rented cabin/home or room
2016 - 62% stayed in hotel/motel;
16% home of friend/relative;
3% rented cabin/ home
(Source: ITRR, Travelers that spent at
least one night in Kalispell)
lr
Nonresident Expenditure Percentages -
Flathead County 2016
30%
25%
20%
15%
10%
5%
0%
mat a��
z
Facts & Figures
Kalis ell
�ONTAIYA
I22,500 —population of Kalispell (2016)
96,000— population of Flathead County (2016)
9.5% - increase in ridership at Glacier Park International Airport (2017)
3.3 million — visitors to Glacier National Park, 10% increase (2017)
$18 million — Flathead Valley Community College facility campaign
I to create a new library, student center and performance hall.
Revitalization — a core area plan and the City of Kalispell Downtown
Plan are underway, including removal of rail tracks and reclaiming
I Main Street for pedestrian -friendly shopping, dining & community
services.
Increased Air Service — United Airlines elevated their commitment
to Kalispell with summer direct service to Los Angeles as well as San
Francisco.
$65 million — of new facilities under construction at Kalispell
Regional Medical Center including pediatric center, emergency room
expansion and digestive health unit.
185 — miles of shoreline around Flathead Lake
2 million — pounds of sumptuous cherries harvested annually in the
Flathead Lake region
160,000 — acres of operating farmland in Flathead County
94% - of Flathead County land mass is national or state forest,
wilderness, agricultural, or corporate timber land.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 14
Kalil ell
�UNTANA
Discover Kalispell - The Kalispell Convention & Visitor Bureau
Structure
The Kalispell Convention & Visitor Bureau is a division of the Kalispell Chamber of Commerce. It is
funded through Kalispell's share of the 4% Lodging Facility Use Tax (Bed Tax) and the $2/room night
Tourism Business Improvement District (TBID) fee and a private event account which includes
registrations and sponsorships from the CVB signature events. The Kalispell CVB (Discover Kalispell) is
governed by Kalispell Chamber board and the Tourism Advisory Council that approves and oversees the
allocation of the bed tax funds, and the Kalispell TBID board of directors and the Council of the City of
Kalispell that approves and oversees allocation of the TBID funds.
2017 Highlights
National Award: U.S. Association of
Chamber Executives (ACCE) selected
Discover Kalispell's winter marketing
campaign for its highest honor in
communication excellence at the national
meeting in Nashville, July, 2017.
Step On Guide Services: KCVB staff member
completed certification in providing
historical and cultural tours under the
auspices of the National Association for
Interpretation. CVB is now able to fill
requests for a local guide from conferences
and tours hosting events in Kalispell.
New Event: As the first youth indoor
soccer/Futsal championship in the state,
the Montana Indoor Soccer Championship,
kicked off March 2-4, 2018. Discover
Kalispell's newest destination event
targeted to increase visitation during a low
occupancy time of year.
Challenges with the Changing Climate: Due
to wildfire smoke and inconsistent winter
temperatures, Discover Kalispell was forced
to cancel two signature events: MT Dragon
Boat Festival and MT Pond Hockey Classic.
Purpose of marketing plan
The FY19 marketing plan serves to direct the initiatives and
spending for Discover Kalispell and inform and educate the board
of directors, community stakeholders, Tourism Advisory Council
and the City of Kalispell. The bed tax and TBID funds work
complimentary to support one marketing plan.
The mission of Discover Kalispell is to build awareness of Kalispell
as a travel destination and increase room night stays in Kalispell
hotels and motels. This is done with a consistent brand message
delivered through a mix of advertising, signature events, public
relations, group sales, and service programs to promote
visitations during the shoulder and winter seasons.
Kalispell Chamber of Commerce/Convention & Visitor Bureau
and Visitor Information Center
President/CEO: Joe Unterreiner, joe@kalispellchamber.com
Director/CVB: Diane Medler, diane@discoverkalispell.com
IGroup Sales Mgr: Dawn Jackson, dawn@discoverkaIispelI.com
Sales & Admin Assist: Vonnie Day, vonnie@discoverkalispelI.com
Visitor Services: Meche Ek, info@discoverkalispell.com
www.kalispellchamber.com I www.discoverkalispell.com
15 Depot Park, Kalispell MT 59901
406-758-2811 888-888-2308
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Kalispell and the Montana Brand
More spectacular unspoiled nature: Kalispell is surrounded by 10 mountain ranges, a national park, two
national forests, one wilderness area, and the largest freshwater lake in the west.
Vibrant and charming small town: A vibrant downtown that merges historical charm with contemporary
culture.
Breathtaking experiences by day, relaxing hospitality at night: Making waves on Flathead Lake, rafting
the Middle Fork, cycling the Going -To -The -Sun road, exploring 'The Bob', or viewing fall's dramatic
transformation in the Flathead National Forest. However you choose to spend the daylight hours, your
evenings will be full of hearty food and homey accommodations in Kalispell.
Discover Kalispell highlights What Makes Montana Unique to our high -value audience through vivid,
quality imagery and videos highlighting our natural beauty, wide open spaces, and unique experiences.
About Kalispell
Strengths
• Growth economy: Kalispell is home to one of the fastest growing economies in the state, a
testament to the area's quality of life and business climate creating an ideal place to build a career
or company.
• Well-preserved cultural offerings: Discover the history of the Flathead Valley through three well-
preserved museums and iconic Main Street buildings.
• Energized downtown: Kalispell is undergoing several revitalization projects including completion of a
rail park, removal of railroad tracks in downtown and development of a linear park, and several
enhancements to improve the walk -ability and vitality of Main Street.
• Annual destination events: Montana Dragon Boat Festival, Montana Spartan Race, Montana Pond
Hockey Classic, Montana Indoor Soccer Championship, Skijoring at Rebecca Farm, The Event at Rebecca
Farm, Three Blind Refs and other events that attract participants from the U.S. and Canada.
• Winter destination: Kalispell and NW Montana offer easy access to a wide range of activities for the
winter destination traveler including Glacier National Park and Whitefish Mountain Resort.
• State Parks: Kalispell is surrounded by eleven state parks providing trails, activities, interpretative visitor
center, and water -based activities on Flathead Lake and Whitefish Lake.
• Authentic: Kalispell's residents are welcoming tour guides who care about a visitor's experience. It is a
local's mountain town with a deep-seated culture of outdoor adventure, agriculture, and other
traditional industries. Deep roots that form a strong foundation around which to grow and evolve.
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Opportunities
• Glacier National Park and Glacier Park International Airport saw increased visitation in 2017,
particularly during the shoulder and winter months such as October, December, January, and April.
Discover Kalispell will continue to focus on the off-season particularly as additional amenities and
services become available in or near the Park and as seasonal direct flights increase.
• 2018 is the 50t" Anniversary of the Wild & Scenic River Act which protects large segments of the
three forks of the Flathead River. Leverage media coverage of this event put out by national sources
such as NPS, NFS, BLM, US Fish and Wildlife Service or other mainstream media.
• Agriculture is a deeply rooted tradition with generations of families living and working in local farms
and ranches. From Flathead Lake cherries to huckleberries from the surrounding mountains, locally
grown and raised vegetables, or yak and bison, this valley is home to an assortment of tasty foods
that are blended into the community flavor. Discover Kalispell will continue to play a role in
promoting and building our agri-tourism product through promotion of locally -sourced products,
tours, and activities that are available to visitors and groups.
• The City of Kalispell has adopted a Downtown Plan, providing guidelines to develop a vision to
address long-term sustainability of Kalispell's downtown.
• Alberta's economy saw resurgence in 2017 with an estimated growth of 4.5% due in part to
improving oil prices and a rebound in consumer spending. 2018 is expected to see a moderate
growth of 2.8%.
• The City of Kalispell has adopted a Conditional Use Permit that regulates short term rentals within
the city limits. Regulations include proof that the property is registered with the MT Department of
Revenue to collect bed tax. This increased oversite should help to shore up revenue losses as the
shared economy continues to grow in popularity with travelers.
Challenges
• The Flathead Valley received 325 new guest rooms during the summer of 2016. In 2018 additional
new lodging properties are opening in Whitefish and Kalispell. The new inventory has already proven
to demand adjustments for the established properties, particularly outside of the summer busy
season.
• Availability of direct air service to Kalispell is a focus for both the tourism and the business
communities. Cost and availability of seats is a barrier for Kalispell to effectively increase visitations
from some geographic and psychographic markets. The nonprofit Glacier AERO group continues to
work with airlines and the community to fund MRG's and marketing campaigns.
• Climate change is affecting our weather, stream flows, water temperature and forests. Weather
conditions that are deviating from historical patterns are posing a challenge for tourism in
northwest Montana. Our area relies heavily on predictable water and air temperatures and
appropriate levels of precipitation for winter activities, major events, and to avoid summer wildfires.
• The National Park Service is anticipating a fee increase which will affect Glacier National Park during
the peak summer season. The increase would significantly impact tour operators.
• Depending on national policy decisions regarding travel ban and immigration, negative media
coverage may continue to have an impact on international travel to the U.S. and Montana.
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• The lack of public transportation throughout the Flathead Valley as well as from Kalispell to Glacier
Park impacts some visitors including the international traveler. It is hoped that the implementation
of Uber and other ride -sharing services will help to offset some of that demand.
• Although the area's tourism industry is making strides in smoothing out the hotel occupancy levels
between the height of summer and the quiet of November and April, seasonality continues to be a
challenge. The seasonality creates work force issues both due to a shortage of qualified workers in
the summer and ability to maintain adequate staffing levels during the fluctuating shoulder and
winter months.
• The traditional lodging properties in Kalispell are experiencing the impacts of the increasing
popularity of VRBO, Airbnb and other shared economies. There has been a measurable decrease in
room night stays by teams attending signature events and an obvious increase of businesses utilizing
space within the historic downtown buildings to create rental space that doesn't fit within the room
requirement structure for TBID. As the shared economy options grow and shift it is crucial that
Montana Department of Revenue and local municipalities ensure proper taxes are collected.
r
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The Travel Decision Process
Top reasons to travel: see new cultures and customs, experience the outdoors, conquer new
adventures, have time to think and reflect, create memories with friends and family.... Whatever the
reason and wherever you decide to travel, the trip planning cycle is not always a linear path and includes
several different stages.
During a traveler's quest for a one -of -a -kind trip they will encounter a 'whole world' of options and
Montana in general and Kalispell specifically, is not necessarily a top -of -mind destination. To be part of a
traveler's consideration set means understanding the visitor that would be attracted to our destination
and the travel resources influencing their choices. Good news is that the "Expectations to Travel"
remain strong. A national survey by Destination Analysists shows that 37% of American travelers expect
to take more leisure trips in upcoming year and 36.5% expect to increase their travel budget. The
January 2018 report included survey data which gauged the Likelihood To Visit for a long list of potential
destinations. The survey showed that 14.5% stated they were "likely to travel" to Montana during the
next 3 years, which is up from 12.7% in 2016. (Webinar, State of the American Traveler, Destinations
Edition, March 2018, Destination Analysts and Miles Partnership)
Stage 1: Inspiration - Dreaming
During the first stage of the planning cycle, travelers are gathering ideas and inspiration. This is when
the traveler either decides the type of trip they are interested in, or researches destinations that fit the
trip type they want. Cost of travel and availability of personal finances to travel will impact the
destination and type of trip chosen. Airfare and distance to travel to and within Montana may impact
the decision to select Montana. But when prioritizing what they do on their trip "activities and unique
experiences drive travel decisions." (Expedia Media Solutions)
Impediments to Travel: 44% of America leisure travelers said
personal finances kept them from traveling more in the past
year and over 30% reported that gasoline or airfare being too
expensive kept them at home during the past year.
Messages: Speak to the desire for a trip that includes being
outdoors, relaxation, and discovery/free-spirit adventure
while also addressing safety, availability of modern comforts,
and dispelling perceptions of Montana being difficult to
access. Include messaging in our promotions that shows the
affordability of a Montana vacation once they arrive and the
unique experiences and memories they'll receive. Highlight family -friendly events and activities. Tell
an inspiring story of what makes our destination special. Most travelers are also considering the trip
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budget in the inspiration stage and the budget continues to have a strong influence throughout the
planning cycle.
Tools:
Destination websites — visitmt, glaciermt, discoverkalispell
Targeted keywords for SEM
Destination social media channels
Blogs, articles, and inspiring photos & videos — show what makes destination unique
Sponsored content in targeting and retargeting campaigns
Emarketing to database — keep followers engaged
Travel shows —1:1 conversations with targeted potential travelers
Earned media/WOM — let others tell your story
27
Step 2: Orientation — Planning
Second stage of the trip planning cycle revolves
orientating themselves to the selected
destination or trip type — planning their
memorable moments. This stage includes
deciding the dates of travel, learning about
available activities, events, historical, cultural and
natural attractions, and setting the trip budget.
Messages: Highlight the historical and
cultural (what's local and unique) offerings
along with the outdoor recreation
opportunities and soften the perception that
they will be isolated (being without common
38 Qi
58%
0
OF TRAVELERS ARE
OF THOSE
USING DMO SITES
TRAVELERSARE
AND VISITOR
LOOKING
GUIDES
DISCOUNTS AND
BARGAINS
47.7
5
AVERAGE MEAN
NUMBER OF
AGE OF THOSE
LEISURE TRIPS
TRAVELERS
THEY TAKE PER
YEAR
amenities) and the perceived challenges of
harsh weather. Highlight local food and culture. Food is a major hook in trip planning - locally
grown food and cultural food choices have evolved to become destinations in their own right.
Tools:
Consumer reviews and ratings on travel websites
Be present on popular travel sites
Strong call to action in all content
Customized content for emarketing database
Local events calendars
Use video to highlight events and activities so they can imagine themselves in the picture
Checklists to incentivize trip planning — i.e. 10 day hikes within30 minutes of Kalispell
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J
Stage 3: Facilitation — Booking
Third stage includes making specific plans: booking activities and tours, making reservations for
transportation and lodging, checking weather predictions. Travelers do their homework when deciding
on how to spend the moments of their trip. These 'hyper -informed' consumers have amped their
consumption of content across various media
and devices.
Messages: Travelers are interested and
motivated but probably have not finalized
trip plans. To not lose them to another
destination, make it easy for them to book.
Connect travelers with hotels and activity
providers, highlight unique events during
their travel dates, promote activities
outside of Glacier National Park to extend
the trip, and make the transaction as
smooth and seamless as possible.
Tools:
Mobile friendly website
58.2%
use any user -generated con-
tent which includes hotel
reviews, travel reviews of
destinations, reviews of
restaurants and activities.
48.6%
used printed resources
including newspaper travel
section, magazines, commercial
guide books
58%
used social media — most widely
used source was Facebook with
17.5% of those surveyed stating that
they follow the destination on social
media during their planning stages.
15%
used DMO printed or
digital guide books
(Destination Analysts, Travel Media & Technology, winter 2018)
Reliable sources for questions - VIC, travel guide, response to questions posted on social media
Season -specific and niche activity content on website and social media
Online maps
Checklists - i.e. list of boat rentals and guide on Flathead Lake with complete contact info
Visitor Information Center that's open year-round
r
Stage 4: The Experience
Once they are here, be present with resources on the ground and current info on the website and social
media. Provide welcoming hospitality and don't promise something you can't deliver!
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Stage 5: Sharing
Hopefully you've created loyal fans to your destination
and they'll be sharing trip photos on social media and
telling stories about their adventures at the next party
and family gathering.
Back to Stage 1, with the next traveler:
Inspiration — Word of Mouth, opinions of friends and
relatives, either direct or via social media, is the most
important way to find inspiration when deciding where
to travel.
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Discover Kalispell's Key Markets
Northwest Montana, due to the close proximity to Glacier National Park and world -class recreational
opportunities, is a leading destination for travelers interested in Montana. The primary audience for
both Kalispell and Northwest Montana in general, is the Glacier National Park and nature -based outdoor
traveler. Kalispell competes for those visitor room nights with other locales in the Valley.
Kalispell seeks to identify the target audience that will connect with our destination to base their
outdoor adventure/Glacier National Park vacation and will travel for destination events. A visitor
interested in Kalispell is looking for affordable variety of shopping, dining and activities along with a bit
of culture for their outdoor -centered vacation. Kalispell's character and local culture, highlighted in our
downtown amenities, local events and opportunities to experience a taste of Montana heritage in
agriculture -based activities, rodeo, hunting, fishing and history found in our quality museums and Main
Street experience, speaks to the high potential visitor's need for comfort and authentic experiences.
Kalispell is the hub for meetings and conventions in northwest Montana offering more than 1,700 rooms
and 65,000 square feet of meeting and exhibit space managed by experienced hospitality professionals
and professional planners.
Leisure/Consumer Travel
Kalispell's key markets in the leisure travel
segment are active adults, budget conscious
families, and winter enthusiasts.
The emerging market for Kalispell is the Los
Angeles basin area. As identified in the Montana
Destination Brand Research Study, Los Angeles
"appears to be a hotbed of interest for Montana"
for both warm and winter season travel. This is
supported by Kalispell's data sources which
demonstrate a strong and consistent growth of
interest in Kalispell from Los Angeles. United
Airlines recently announced summer direct
service in 2018 and Los Angeles is also serviced
seasonally by Delta and Allegiant.
KEY GEOGRAPHICAL MARKETS:
WASHINGTON, SAN FRANCISCO, LOS ANGFLFS, ALBFRTA
SAN FRANCISCO • LOS ANGEL€S SPOKANEJCDA • SEATTLE • CALGARY
SEATTLE TRI-CITIES • SPOKANE/CAA LOS ANGELES • SAN FRANCISCO • CHICAGO
CALGARY
Warm Season
Kalispell will continue to connect with visitors interested in Glacier National Park, positioning our
destination as the ideal place to base their trip for easy access to a variety of activities, trails, retail,
dining outlets that offer local products, and a variety of affordable options appealing to families. As the
majority of our visitors are repeat (70% of groups had all repeat visitors, ITRR), Kalispell will continue to
promote the other iconic experiences outside of Glacier Park such as Flathead Lake, Jewel Basin, Lone
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Pine State Park, trail systems and local and signature events. Close -by drive market travelers visit
Kalispell in the warm season for sports tournaments and notable events such as The Event at Rebecca
Farm and Arts In The Park, and to enjoy the variety of water sports and scenic driving and biking trails.
Discover Kalispell's spring/summer marketing campaigns typically run April —June.
Winter and Shoulder Season
Kalispell's winter and shoulder season visitors primarily travel from Alberta, B.C., Washington, California,
Utah, and Idaho. Visitors from Canada come to Kalispell for shopping, Discover Kalispell's signature
events, golf, skiing, hockey tournaments and medical tourism. Nonresident visitors from other markets
come for our events and to enjoy the variety of winter activities that are easily accessible from Kalispell as
well as the affordable variety of lodging and dining. They enjoy the traditions such as Moose's Saloon,
Western Outdoor, rodeos, downtown events, snowshoeing, dog sledding, and cultural activities at our
museums. Younger families both from Canada and our U.S. target markets are becoming aware of what
Kalispell has to offer and are attracted to the variety of kid -friendly activities and culture. Discover
Kalispell has hosted several family -centered travel writers and media outlets from Canada and the Pacific
Northwest to continue to strengthen this niche market. Discover Kalispell's annual fall/winter marketing
campaigns are designed to promote easy access to a Montana winter adventure on direct flights (Chicago,
San Francisco and Los Angeles), and a short drive from Spokane/CDA and Calgary.
Direct Flight Markets
Glacier Park International Airport is serviced by Delta (SLC, MSP & seasonal to Atlanta and LA), Alaska
(SEA & PDX), United (Denver and seasonal to Chicago, SFO and Los Angeles), Allegiant (Las Vegas and
seasonal to Oakland and Los Angeles). GPIA had a 9.5% increase in ridership during 2017. The KCVB is
on the board of Glacier Aero, the Flathead Valley's non-profit group dedicated to increasing and
sustaining direct flights to Kalispell, and supports the revenue guarantee flights through media events,
press trips, online marketing and other targeted promotional campaigns. Increasing flights and seat
availability are critical to our success in attracting visitors from our key markets.
Leisure Travelers were asked what are the Biggest Impediment to travel: 19.8% said Airfare was
too expensive (#3 out of a list of 14) (Destination Analysts)
v AL KA
ALLEGIANT
v DF LTA
UNITED
SLC
Sf0 OAK DEN
/S ��
ALA
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Supporting Data
ITRR: 2017 Nonresident Travel Survey Report for Kalispell: (those that spent at least one night in Kalispell)
Top non-resident activities:
68% scenic driving
48% wildlife watching
47% nature photography
47% day hiking
40% recreational shopping
26% visiting historical sites
`iL M
58 64%
OVERAGE AGE, HAD A TRAVEL
IEDIAN AGE 60 GROUP SIZE OF 2
MOST HAD A HOUSEHOLD
INCOME RANGE OF
�50K - $75K
FOLLOWED BY
$75K TO LESS THAN $100K
TOP 5
RESIDENCY OF ORIGIN FOR NOW
RESIDENT VISITORS TO KALISPELL:
ITRR - WA, OR, CA, BC, FL
DISCOVER KALISPELL.COM ANALYTICS
TOP 5 RESIDENCY OF ORIGIN OF WEBSITE USERS
Alberta, Minnesota, Washington, Oregon, California
KEY MARKETS AS MEASURED BY PERCENTAGE OF NEW USERS:
WASHINGTON
83%
INCREASE
Seattle, Spokane,
Vancouver, Tacoma,
Yakima, Spokane Valley
CALIFORNIA
23%
INCREASE
67% increase in visits
from Los Angeles basin
and 71% increase from
San Francisco area
ALBERTA
3%
INCREASE
Calgary, Edmonton,
Lethbridge
(FY18 over FY17)
NSight - TOP SOURCE MARKETS FOR KALISPELL:
Destinations with the highest percentage for
search to book and book to stay:
Los Angeles basin area consistently has the highest percentage
Followed by: Minneapolis, Florida, Dallas, New York, Philadelphia, San Francisco,
Chicago, and Atlanta
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GLACIER PARK INTERNATIONAL AIRPORT
PASSENGER ORIGINATING DESTINATION DATA, 2017:
Los Angeles and San Francisco consistently rank in top 10 for highest number of
`visitor' passengers even though direct flights are not available year-round.
Top originating destination of travelers flying into GPIA:
Q1 — SEA, LAS, LAX, DEN, MSP, SFO, ATL, PDX
Q2 — SEA, LAX, LAS, DEN, OAK, MSP, ATL, SFO
03 — LAX, SEA, DEN, MSP, OAK, DFW, SFO, PDX
Group, Meetings & Conventions
One of the primary goals of Discover Kalispell is to increase travel by attracting groups, meeting and
conventions. Group and tour business accounts for 10% of total room nights for the 21 Kalispell hotels
during FY17. A new property, Country Inn & Suites by Radisson, is scheduled to open in June 2018 with 100
rooms and 4,000 square feet of meeting space, bringing the total room availability to 1,885. Country Inn &
Suites is located at the Glacier Park International Airport and will feature a pool with a slide and future
development includes a restaurant and convenience store.
Groups of 10-500 can be comfortably and adequately accommodated in Kalispell. The most common group
size is 50-120. The largest event space in our hotel properties can hold up to 880 for a reception and 700
for banquet seating. The two largest convention hotels can accommodate up to 280 group rooms per night
and have over 29,000 square feet combined. Along with our convention hotel space there are numerous
unique meeting venues in the Historic Downtown Kalispell that also serve as part of Kalispell's Cultural
museums.
MARKET SEGMENT PERCENTAGE OF TOTAL ROOMS AT
KALISPELL LODGING PROPERTIES:
OTR 1 AVG - JULY-SEPT 2016
OTR 3 AVG - JAN-MAR 2017
12% CORPORATE
4% GOVERNMENT
10% GROUP
3% TOURS
21% CORPORATE
4'�E EN75
5% GOVERNMENT
6% GROUP
1% TOURS
OTR 2 AVG - OCT-DEC 2016
OTR 4 AVG - APR-JUN 2017
15% GORPORATr
6% GOVERNMENT
9 % GROUP
1% TOURS
14% CORPORATE
6% GOVERNMENT
6% GROUP
1% TOURS
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M&C — Key — Key Segment
Association continues to be the most reliable and dependable market due to their organizational structures
in their bylaws such as annual meeting agendas, rotation process for state, regional and national and the
predictable number of members.
Out of twelve RFP's sent to TB/D hotels in FY17 50% are from the association market.
Professionals find it important to belong to associations for reasons such as, networking with like-minded
professionals, to be a voice and advocate for their industry and be exposed to industry trends, to name a
few. Kalispell's businesses are thriving. Top industries in the Flathead County are Healthcare,
Manufacturing and Tourism. For example, healthcare is expected to grow here in the next 10 years and
economists are predicting another 21 percent increase in health care employment opportunities.
With this trend on the rise, it will be the goal of Discover Kalispell to tap into the association and
organizational connections of local professionals through our Bring it Home campaign, a referral program
where locals receive a $10 gift card for every meeting, conference referral they give. The Kalispell Chamber
membership of over 700 businesses and associations is a good source to tap into. The Kalispell Chamber
continues to be a strong resource for the KCVB and a tourism advocate with their local members.
M&C — KeyM&C — Geographical MarketMarket
The Puget Sound area will remain a focus for Discover Kalispell to discover new planners and continue to
build relationships. Seattle is part of the Sound and the closest major U.S. city to Kalispell. Other cities in
Puget Sound include Tacoma, Olympia and Everett, Washington.
In addition to only being an eight hour drive from Seattle, Glacier Park International Airport offers three
direct flights out of Kalispell daily and Amtrak train service daily from Whitefish. Although the Puget Sound
region offers spectacular coastal scenery, Montana can provide authentic experiences that only true
"Montanans" can pull off. With an abundance of lakes, mountains, and Glacier National Park, our iconic
outdoor settings can create that inspirational venue for meetings and team building. Productive meetings
don't always require an epic trek and often are within driving distance of major cities.
Discover Kalispell attended the Pacific Northwest Connect tradeshow in December and met with 17
planners specifically from that region. It was great exposure for Kalispell and the information was very well
received. Rates, flight availability and activities were high on their priority list and we have all of that to
offer here.
Discover Kalispell will continue to partner with MOTBD and Glacier Country on IMEX (Incentive, Meetings
and Event Expos) in Las Vegas. Since Montana as a whole doesn't have a large presence at the meeting
and convention shows a partnering with the state, regions and CVB's make it viable to highlight Montana as
a meeting destination.
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Emereine Markets -Tour Groups. International Market
Kalispell has the right elements and events to attract groups, clubs, and hobby groups for activities related
to their specific interest, both regional and international. Discover Kalispell will seek out tour groups and
clubs that focus on activities such as
history, culture and the activities that
encompass our signature events. Our high
caliber artists, performers and one -of -a -
kind events will be sure to attract the right
audiences.
Kalispell is hosting the International
Roundup in April, 2018 to bring in over 40
tour operators to experience Kalispell. It
has been over 20 years since this event has
been held in this area. It is an opportunity
for our local hoteliers, activity vendors to
100 TOUR
OPERATORS
OFFERED PRODUCT IN
KALISPELL WITH
21,148
ESTIMATED OVERNIGHT
ROOMS FROM
INTERNATIONAL
TRAVELERS
IN 2016.
(Rocky Mountain
International's proprietary
T.R.LP Report)
showcase their business or service and for Discover Kalispell to educate them and continue building
relationships with these operators. International visitors turn to their travel agencies and tour operators to
get help with itineraries, travel insurance and suggestions. International visitors perceive the Rocky
Mountain region as safe and want to visit the national parks and experience the historic and western
ambiance.
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Travel Industry Trends
Destination Marketing —Trends for 2018
Every destination needs to consider the long-term implications of tourism in order to ensure that the right
balance is achieved between economic, environmental and social value. (Destination Think Forum, 2016). It
is the responsibility of a DMO to be involved in planning discussions and have a role in managing and
improving the destination. Visitor capacity is already an issue in Glacier National Park during July and
August. Tourism stakeholders such as CVB's, Chambers, Glacier National Park, Flathead Forest Service, and
activity vendors are developing strategies to promote activities and attractions outside the park to mitigate
the negative impacts of overcrowding and potential trail and road closures. Discover Kalispell is also
involved in the Flathead Country Trails Plan update, the City of Kalispell Downtown Plan and Core
Development Project.
The success of a DMO has traditionally been measured by what is out of their control - hotel occupancy and
lodging tax revenue. A DMO's role is to influence travel to a destination. With countless external factors
impacting occupancy that measurement is not an accurate correlation of a DMO's success. Industry
leaders are recognizing that the key to sustaining and grow funding is effective measurement. As Tourism
New Zealand CEO Kevin Bowler stated, "I don't think policy makers struggle to understand the economic
value of tourism. They struggle with understanding the additional value that a destination marketing
organization brings to the industry." (Skift, Secret to Bigger Destination Marketing Budgets, May 2015). A
goal for Discover Kalispell is to invest in research to better understand the ROI of our marketing initiatives
then utilize those data insights to make effective marketing decisions. Data from platforms such as
Arrivalist measure the way media influences decisions to travel to a particular destination. This type of data
more accurately demonstrates a return on investment than relying on hotel occupancy and revenue as
performance measurements.
Looking at the bigger picture - Is the role of a destination marketing organization changing? Trends are
showing that DMO's are shifting their focus from promotion to product, seeing promotion as a role of the
visitor. Utilizing the variety of digital tools travelers can easily share their experiences and build awareness
and interest in a destination.
How can a DMO shift its focus on the visitor experience in order to deliver the right destination
experience that creates brand advocacy from visitors and residents alike? (Destination Think,
Leading Your Destination Into the Future, 2016)
Travelers interested in festivals and special events account for 34.5% of leisure travelers. Event travelers
have a mean age of 40, 53.8% are college graduates, this group has a higher annual travel budget, takes 5.1
leisure trips annually and actively use social media to plan their travels. (Destination Analysts Traveler
Segment study, Summer2017). Discover Kalispell includes destination events as a major strategy to
increase visitations during shoulder and winter months. Our 2017 signature events were impacted by
changes in climate, including the wildfire smoke and fluctuating winter conditions, which causes two
annual events to be cancelled. Discover Kalispell will build on the six year success of the events by
reevaluating current offerings and looking at new opportunities that are less reliant on climate fluctuations.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan Page 119
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Destination marketing trends and tools are constantly changing. How to best connect with your audience
today will be different a month from now. It is a challenge for DMO's to manage the always -changing social
media channel algorithms as well as the numerous other content marketing tactics. Facebook rolled out
significant changes in 2018, which forced DMO's to reexamine the social media strategy. Why is social
media an effective marketing tool? It allows a destination to talk to visitors and potential visitors and builds
word of mouth (WOM) recommendations. Social media's ROI is brand awareness — a tool to grow interest
in the destination. To measure the effectiveness of a social media strategy is to increase social engagement
as a percent of total followers.
"Companies should focus more on how to BE social, and less on how to DO social media". (Jay Baer,
ConvineandConvert. com)
Just when we were all focused on mobile, trends now show that many traveler groups prefer their desktop
computer. 30% strongly prefer laptop to research activities and attractions, with the strongest affinity for
desktop by Boomers and the growth in mobile addition is slowing across all demographics. (Destination
Analysts, State of American Traveler, Mobile Edition, Fall 2017)
DMO's marketing strategies need to be ready to meet the key market visitor where they
are today and be ready to go where they are tomorrow. (7 Destination Marketing Trends for 2018,
Devin Meister, Wilson Advertising)
The Montana Visitor — Winter Enthusiasts
The winter enthusiast traveler is primarily a ski vacation audience, but when provided a list of 37 winter
destination attributes and asked to select which were important to evaluating a destination, 58.9% selected
outdoor activities other than skiing or snowboarding. When asked to select the three most important
attributes for a winter recreation destination, superior snow quality, outdoor activities other than skiing
and snowboarding, and general/overall costs in the destination received the most votes. This is good news
for Montana and Kalispell. Outside of superior snow quality which can fluctuate year -over -year, our area
offers abundant options for winter experiences and the cost of our destination is lower than the better
known winter recreation places such as Colorado and Utah. And when winter enthusiasts take into
consideration Montana's beautiful landscape, national parks, and wildlife those travelers have a growing
aspiration to choose Montana. (MOTBD Winter Enthusiast Research, January 2018)
Discover Kalispell directs approximately 70% of the annual marketing campaign dollars to the winter
season. MOTBD is revisiting their winter campaign strategy and is expected to increase their winter
marketing budget. Discover Kalispell will plan to coordinate and partner with MOTBD and Glacier Country
to promote a consistent message that most effectively speaks to the winter enthusiasts' propensity for
quality snow, affordability and other activities, which we know we can deliver on.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 120
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Meeting, Convention and Group Travel
Research conducted by Destination Analysts surveyed 569 meeting planners with corporate, association,
and third -party planners, as well as those who plan city-wides and those solely focused on self-contained
meetings. Here are some of their findings:
Top five most important components in measuring success of a meeting or event, and the type of planner
who rated them the highest:
o Attendee satisfaction 38.3% - SMERF Planners (43.0%)
o Number of attendee registrations 36.0% - Association Planners (50.3%)
o Client satisfaction 30.2% - Third -Party Planners (54.3%)
o Achieving meeting goals 28.8% - Corporate Planners (40.0%)
o Staying within the budget 14.4% - Corporate Planners (19.2%)
Top 5 most important attributes for a meeting location and the type of planner that rated that value the highest:
o Geographic location 91.0% -Third-Party Planners (93.4%)
o Hotels — quality 89.3% — Third -Party Planners (93.4%)
o Meeting facilities 89.1% - Association Planners (92.3%)
o Hotels — rates 89.1% - Third -Party Planners (92.1%)
o Overall cost of holding a meeting in the destination 88.2% - Association Planners (92.3%)
(Destination Analysts in partnership with Destinations International and Miles)
While a CVB's role in the meetings process is largely described as a "one -stop shop" for destination
expertise, there is notable lack of specific knowledge of many functions and services a CVB provides. In the
Destinations International study, meeting planners were asked in an open-ended format, to describe a
CVB's role in the meeting planning process:
39.8% 18.1% 12.8%
DESTINATION SITE VISITS - HOTEL DISTRIBUTE RFP'S
EXPERTISE SELECTION HELP
45
12.8%
LOCAL CONNECTIONS -
LIASON WITH STAKEHOLDERS
O
iD,
12.3%
PROVIDES SUPPORT - SAVES
TIME AND MONEY
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 121
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Despite being a slightly lower measure of success compared to attendee satisfaction, issues related to cost
are largely the key challenges meeting planners face in executing a successful meeting. CVB's that can
assist or otherwise provide relief in this area are likely to be highly valued. Kalispell is the perfect meeting
destination to support meeting planner preferences. Our iconic location near Glacier National Park, quality
hotels, ability to help planners combat the overall meeting cost compared to larger cities, and being a one -
stop -shop.
Discover Kalispell utilizes monthly, quarterly and annual campaigns to promote the professional services
provided through the KCVB. In addition to the downloadable Kalispell Meeting Guide a quarterly
newsletter is sent to the meeting planner database, articles are posted regularly to Discover Kalispell
Linkedln profile, and we educate the local business community and tourism stakeholders on the economic
impact achieved through meetings and group business. This is achieved through presentations, monthly
newsletters, and incentives to refer a meeting or conference through the Bring It Home Campaign.
According to STR's recent study of meeting planners (DestinationMAP), almost two-thirds of all meeting
planners attended at least one conference in the past 12 months (2017). Listed as the preferred trade
shows and conferences are: IMEX, MPI (Meeting Professionals International), ASAE (America Society of
Association Executives), PCMA (Professional Convention Management Association) and Connect. Discover
Kalispell's continued attendance at IMEX and Connect give us the ability to meet new planners and build on
existing relationships. Additionally, hosting a FAM for meeting planners who have never been to Kalispell,
is a cost effective way to validate Kalispell as desired meeting destination.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 122
Kalil ell
�UNTANA
Discover Kalispell's Cooperative Marketing
Cooperative Marketing Efforts
Discover Kalispell works cooperatively with the PR and Group Travel departments of MOTBD and Glacier
Country to assist with hosting press trips, social influencers, and participating in media events. We
collaborate with Explore Whitefish and Glacier Country on PR crisis issues to ensure a consistent message
to travelers. For the group travel, meetings and conventions segment, Discover Kalispell participates in
FAM trips, RMI site tours and meeting planner shows such as IMEX with Montana region and CVB
representatives.
During FY18, Discover Kalispell participated in MOTBD Family Fun print advertising match campaign. We
will evaluate the available joint venture opportunities in FY19 and participate if it fits within our marketing
strategy and budget.
In the local market Discover Kalispell regularly meets with partners at Glacier National Park, Flathead Forest
Service, Associated Chambers of Flathead Valley, Kalispell Downtown Association and Business
Improvement District, Montana West Economic Development, Flathead County Parks and Recreation and
Fairgrounds, Kalispell Parks and Recreation, and Montana State Parks. Discover Kalispell provides funding
for the West Glacier VIC. Due to the increased visitation and overcrowding during July and August, GNP
and Glacier Conservancy staff have assisted by promoting activities and attractions outside of the park
during the annual park staff training, making information and resources outside the park available to park
visitors, and staffing the VIC at the West Glacier Belton Depot. Discover Kalispell is a member of the
Flathead County PATHS Committee, whose vision is to create safe and convenient networks of multi -use
trails connecting Flathead County communities, schools, parks, and public lands for the benefit of area
families, the economy and the environment.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 123
KaI'sl"" I
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Marketing Plan Goals and Objectives
Goals
1. Generate increased press and public awareness of Kalispell in targeted U.S. and International
markets.
2. Build relationships with visitors as demonstrated through increased usage and engagement with
our key platforms.
3. Grow winter and shoulder season visitations.
4. Acquire applicable research to understand the ROI of KCVB initiatives and incorporate data insights
to make effective marketing decisions.
5. Promote Kalispell for tour group travel, domestic and international.
6. Connect with active meeting planners in drive market and regional areas.
7. Promote Kalispell as a meeting destination to local businesses and organizations.
8. Educate meeting planners on services the CVB provides.
9. Play an active role as a voice for tourism in the state and the community through positive publicity
and outreach and involvement in the downtown and core area redevelopment projects.
Objectives
1. Increase occupancy at TBID hotels between October and June by 2% (as measured by TBID
Collections).
2. Increase total unique visitors to website by 15% over FY18.
3. Increase consumer database by 7% over FY18 (equates to additional 1,000 opt -in subscribers).
4. Gauge interest in Discover Kalispell social media channels by measuring the level of engagement.
Obtain an average post engagement equal or greater to 10% of total followers.
5. Generate 10 media stories in target markets through public relations efforts.
6. Maintain crisis communication plan to effectively communicate with Discover Kalispell's audience
and to assist local businesses and stakeholders.
7. Host two press trips with travel media from key markets.
8. Successfully produce KCVB signature events: on budget and with increased economic impact to
community.
9. Provide sponsorship through the CVB Event Grant program for new or expanding events or sports
tournaments that have long term growth potential during off-season.
10. Increase database of qualified and interested meeting planners by 30% over FY18.
11. Retain engagement of meeting planner database through quarterly newsletters.
12. Attend two regional tradeshows to promote Kalispell as a meeting destination.
13. Host one meeting planner FAM of qualified planners who have never been to Glacier Country.
14. Connect and engage with meeting planners through two targeted advertising campaigns.
15. Increase referrals to the KCVB Bring It Home program by 20% over FY18.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 124
Funding
KCVB Combined Budgets FY'19
TBID Projected Revenue $ 600,000
FY'18 Carryover $ 6,000
Total $ 606,000
Program Description Prograr
Project Total
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Bed Tax Projected Revenue $ 132,000
FY'18 Carryover $ 5,000
Total $ 137,000
Prnnrnm
Administration
$18,000
Staffing
$238,000
Staff employer expenses
$11,000
Operations
$29,000
Rent
$7,700
Rent
$700
Phone
$2,800
Office Supplies
$1,500
Office Supplies
$750
Postage & copies
$750
Postage & copies
$1,000
Audit
$2,000
Bookkeeping
$3,000
Bookkeeping
$2,500
City of Kalispell Assessment Fee
$5,000
Travel & entertainment expenses
$2,000
Tech support
$500
Tech support
$250
Equipment, Software & furniture
$1,000
Equipment & furniture
$800
Annual meeting
$2,000
Storage Unit
$750
Miscellaneous
$1,000
Marketing Support
$18,500
$48,700
Smith Travel Reports
$6,500
TAC/Gov Conf
$700
VIC staff - year round,
Organizational Memberships
$3,000
seasonal
$33,000
Training and Education
$3,000
Opportunity
$9,000
Research
$6,000
Outreach
$1,000
Wayfinding
$5,000
Website
$37,000
$ -
Maintenance and enhancements
$0
SEO & SEM
$7,000
New website
$30,000
Fulfillment
$ -
$4,300
phone (800 line)
$100
postage
$4,000
supplies
$200
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 125
Consumer Marketing
Photo and video library
Social Media admin & advertising
Creative services
Media buy: print and online
Travel show attendance
Trade show booth
Airport displays
EMarketing
Visitor guide and niche brochures
Events and Sports -Operations and Promotion
Dragon Boat Festival
Spartan Race
Winter event
Event & sports sponsorships
Event Operations Management
Groups and M&C
Meeting Planner Shows
Meeting Planner FAM
Meeting planner incentive
Advertising/Enews
Group photo and video library
M&C collateral, website
CRM System
M&C memberships
Sales calls
$2,000
$5,000
$22,000
$35,000
$2,750
$1,000
$750
$4,000
$8,000
$20,000
$23,000
$30,000
$10,000
$10,000
$15,000
$14,800
$17,800
$17,800
$600
$5,000
$6,000
$1,000
$2,000
$80,500
$93,000
$80,000
Publicity $30,000
Travel media press trips/FAM $13,000
Proactive & reactive PR $16,000
Kalispell branded merchandise $1,000
TOTAL $ 606,000
Photo and video library
Social Media admin & adv.
Online Advertising
Print Advertising
Travel show attendance
Printed Materials
Event Promotion
- press/media
Event Promotion
- Social Media
Event Promotion
- Electronic
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$3,000
$8,000
$16,000
$8,000
$2,000
$3,000
$1,000
$2,000
$1,000
nline Digital Advertising $10,000
roup Marketing Personnel $12,000
TOTAL
$40,000
$4,000
$22,000
$ 137,000
*Bed Tax: If revenue DECREASES by 10%, travel show attendance
and photo/video library would be decreased.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 126
Kalil ell
�UNTANA
Bed Tax - Total budget = $137,000
87% of total allocated to marketing — marketing support, consumer, event, group, and fulfillment
Event Marketing, 3%
Fi ilfillmant :Zk
z
iviarKeung 3uppon,
Consumer E 36%
in, 13%
TBID - Total budget = $607,000
56% of total allocated to marketing — marketing support, website, consumer, events & sports, M&C, publicity
Publicity/PR 5%-,
Meetings &
Conventions 13%
Events and Sports
Tournaments 15%
Consumer Marketing
13%
Iebsite
6%
Staffing and
Operations 44%
sort 3%
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 127
Combined Budgets — Total budget = $743,000
Bed Tax and TBID
62% of total allocated to marketing
Publicity/PR 4%--_
Website 5%
1
Group/M&C 14%
Marketing Support
9%
Event Operations and
Marketing 13% \
Operations/ admin
38%
Consumer Marketing
17%
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Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 128
Kalil ell
�UNTANA
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'19 Marketing Plan P a g e 129
Kalispell - TBID Budget FY'19
Projected Revenue
$ 600,000
FY'18 Carryover
$ 6,000
Total
$ 606,000
Program Description Project Program Total
Staffing
$238,000
Operations
$29,000
Marketing Support
$18,500
Smith Travel Reports
$6,500
Organizational Memberships
$3,000
Training and Education
$3,000
Research
$6,000
Website
$37,000
Maintenance and enhancements
$0
SEO & SEM
$7,000
New website
$30,000
Consumer Marketing
$80,500
Photo and video library
$2,000
Social Media admin & advertising
$5,000
Creative services
$22,000
Media buy: print and online
$35,000
Travel show attendance
$2,750
Trade show booth
$1,000
Airport displays
$750
EMarketing
$4,000
Visitor guide and niche brochures
$8,000
Events and Sports -Operations and Promotion
$93,000
Dragon Boat Festival
$20,000
Spartan Race
$23,000
Winter event
$30,000
Other event & sports sponsorships
$10,000
Event Operations Management
$10,000
Groups and M&C
$80,000
Meeting Planner Shows
$15,000
Meeting Planner FAM
$14,800
Meeting planner incentive program
$17,800
Advertisi ng/E news
$17,800
Group photo and video library
$600
M&C collateral, website
$5,000
Customer Relationship Mgmt System
$6,000
M&C memberships
$1,000
Sales calls
$2,000
Publicity
$30,000
Travel media press trips/FAM
$13,000
Proactive & reactive PR
$16,000
Kalispell branded merchandise
$1,000
TOTAL
$ 606,000
TOURISM BUSINESS IMPROVEMENT DISTRICT
FUND: 7855
PROJECTED FIDUCIARY RECEIPTS AND FUNDS DUE TO
ACTUAL
BUDGET
ACTUAL
BUDGET
FY16/17
FY17/18
FY17/18
FY18/19
BEGINNING CASH
10100 CASH:
$49,000
$55,000
$55,000
$6,000
Total Cash
$49,000
$55,000
$55,000
$6,000
RECIEPTS (DUE TO TBID)
10100 Room Tax
$525,000
$560,000
$560,000
$600,000
Total Receipts
$525,000
$560,000
$560,000
$600,000
TOTAL AVAILABLE
$574,000
$615,000
$615,000
$606,000
DUE TO
Administration
$28,800
$29,000
Staffmg
$220,450
$238,000
Marketing Support
$12,500
$18,500
Website
$27,000
$37,000
Consumer Marketing
$88,250
$80,500
Events and Sports - Operations and Promotion
$138,000
$93,000
Groups and M&C
$70,000
$80,000
Publicity
$30,000
$30,000
$519,000
$615,000
$609,000
$606,000
ENDING CASH
CASH:
$55,000
$0
$6,000
$0
PROGRAM DESCRIPTION
The Tourism Business Improvement District is a component unit of the City of Kalispell. The City does not record revenues and expenses of the
district. The funds are passed thru to the Chamber of Commerce. The Chamber is responsible for managing the funds and providing the City with
financial statements.
31
KALISPELL BUSINESS IMPROVEMENT DISTRICT
Q f f
f.�1
DOWNTOWN
KAUSFLLL
Board of Directors
Marshall Noice, Chair
Christopher Petersen
Eric Robbins
Karen Sanderson
Debbie Snyder
Maggie Doherty
Kisa Davison
Executive Director
Pam Carbonari
Downtownkalispell.com
May, 8, 2018
Mayor Johnson and City Council,
2018 -2019 BUDGET
i4ff1 1. 4�, : tOia�ieeu.a:.::,'.- ........
The following is the proposed budget for the City of Kalispell Business Improvement District. This budget keeps
in mind the Mission, Vision and Purpose of the District. The past work plans and budgets together with the BID
assessment formula were reviewed. The new BID is not yet I year old and after discussion it was determined that
the assessment should remain the same as 2017 — 2018. A list of accomplishments and a work plan for 2018 —
2019 follows.
The Mission of the Kalispell Business Improvement District
To promote and foster economic growth and stability within the Business Improvement District while preserving
Downtown Kalispell's rich historic and cultural identity.
The Vision
By preserving historic charm, fostering growth, promoting a sense of community and improving image, Downtown
Kalispell will develop into an attractive location for investors, property owners, business owners, and residents, and
become a destination point for visitors.
KALISPELL BUSINESS IMPROVEMENT DISTRICT
The Purpose
To accomplish its vision of creating a vibrant and dynamic business district the BID works to:
• Build effective partnerships with businesses, institutions, property owners and city government to
maintain a clean and safe community.
• Attract, retain and promote quality businesses and retail segments too support our local economy.
• Promote Kalispell as a renowned destination point with a business, retail and institutional mix offering
unique products, services and events.
• Coordinate programs designed to promote Kalispell as the preferred place to shop, work, learn and live.
Accomplishments 2017 — 2018
Old and New BID Districts
• Successfully petitioned the City of Kalispell to establish the BID with an enlarged
district for 10 years
• Hired an independent contractor to design and implement a new website
• Fagade Improvement Program — Reviewed the application process and program for
implementation in the 2018 — 2019 budget year
• Funded and supervised the Downtown Ambassador — keeping downtown clean &
friendly
• Downtown Ambassador contracted to clean downtown parking lots and decorative
garbage cans
• Flowers for the BID District purchased and planted
• Contracted to maintain a web presence through Facebook
• Received a grant from Montana Main Street & the Department of Commerce to
support the engineering for the CORE trail
• Supported downtown events; Chocolate Affair, Thursdaff est, Taste of Kalispell,
The Holiday Art Walk & Stroll, Ladies Night
• Worked with new and potential property/business owners
• Maintained part time Executive Director position
• Represented the interests of the downtown in the CORE area plan
• Continued support of parklets within the BID District
KALISPELL BUSINESS IMPROVEMENT DISTRICT
WORK PLAN 2018 - 2019
• Continue investment in our web site and web presence
• Increase presence on social media
• Maintain Executive Director and downtown Ambassador positions
• Contract an additional part time downtown Ambassador for the summer season to
assist with the larger Business Improvement District
• Provide 52 hanging plants and plants for 54 corner planters
• Award $15,000 in Fagade Improvement grants
• Work with the city to review and evaluate transportation issues downtown
• Work with the city to implement parking plans to add additional parking
opportunities
• Assist property owners/business owners resolve issues downtown
• Develop an web based program for property owners in the downtown to list
properties for sale or lease
• Continue representation on the CORE trail committee
• Advertise downtown events to continue drawing visitors for the economic success
of property/business owners
• Continue to be an advocate for downtown
• Begin implementation of a bicycle/pedestrian safe & friendly downtown to include
design and installation of bike racks downtown
• Promote public art within the Business Improvement District
• Plant new trees to replace dead and dying trees and work on a watering program
BID BUDGET 2018 - 2019
_.. _ _ (�r�nuiiunir�tinnc
BUSINESS IMPROVEMENT DISTRICT #2
FUND: 2701-490-470330
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH: Operating
Total Cash
REVENUES
311100
Levy
311200
Penalty and interest
335230
Class 8 PP reimb.
363010
Assessments
343014
Charges for services - garbage/parking
371010
Interest
Total Revenue
TOTAL AVAILABLE
EXPENSES
Total
ENDING CASH
CASH: Operating
BUDGET
ACTUAL
BUDGET
FY17/18
FY17/18
FY18/19
$0 $0 $55,951
$0
$73,991
$0
$0
$41,637
$1,200
$250
$0
$69,545
$356
$664
$40,042
$0
$227
$55,951
$73,499
$0
$0
$41,385
$1,200
$125
$117,078
$110,834
$116,209
$117,078
$110,834
$172,160
$81,920
$54,883
$147,183
$35,158
$55,951
$24,977
PROGRAM DESCRIPTION
Downtown Business Improvement District was created April 3, 2017 by Resolution 5801
3
BUSINESS IMPROVEMENT DISTRICT #2
FUND: 2701-490-470330
EXPENDITURE DETAIL
PROGRAM:
STAFFING:
210 Office Supplies
354 Contract staff- coordinator
355 Contract staff -other(1FT/ 1PT)
373 Conferences/Travel/Memberships
530 Storage Unit Rent
IMPROVEMENTS:
245 Signage
COMMUNICATIONS:
322 Newsletter
345 Cell Phone/Wireless
359 Web Site Development
337 Social Media and On-line Marketing
DEVELOPMENT ACTIVITY:
780 Development Activity
790 Fagade Improvement Program - carryover $10,000
335 Print Advertising
391 Sponsorship/Events
510 Insurance
TOURISM:
323 Printing
BEAUTIFICATION:
228 Art
229 Flowers
522 Administrative Transfer
Total Budget
BUDGET
ACTUAL
BUDGET
FY17/18
FY17/18
FY18/19
$1,200
$356
$1,200
$21,900
$22,595
$34,847
$23,500
$9,681
$30,000
$0
$0
$1,000
$1,770
$1,640
$600
$0 $0 $0
$350
$0
$350
$700
$518
$0
$3,000
$4,062
$3,000
$4,000
$1,900
$4,000
$4,000
$191
$20,000
$10,000
$0
$25,000
$500
$0
$500
$1,000
$0
$0
$4,000
$7,970
$6,000
$0 $0 $6,000
$0 $0 $5,000
$6,000 $5,970 $6,000
$0 $0 $3,686
$81,920 $54,883 $147,183
2
CAPITAL IMPROVEMENT PLAN
PAGE
FUND
Dept. #
1
1000
410
PUBLIC WORKS
1
1000
412
FACILITIES
1
1000
413
POLICE
1
1000
416
FIRE
1
1000
420
PLANNING
1
2230
440
AMBULANCE
1
2394
420
BUILDING
1
2500
421
STREETS
2
2215
436
PARKS
2
2600
436
FORESTRY
2
5160
430
AIRPORT
2
5210
447
WATER
3
5310
454
SEWER
3
5310
455
WWTP
3
5349
453
STORM SEWER
3
5510
460
SOLID WASTE
4
6010
410
CENTRAL GARAGE
4
6030
403
INFORMATION TECHNOLOGY
CITY OF KALISPELL
FIVE YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT
DESCRIPTION
2019
2020
2021
202
2023
TOTAL
PUBLIC WORKS ADMENVEHICLE
REPLACEMENT (287,426, 409, 410, 402, 425,800)
$54,000
$90,000
$25,000
$30,000
$199,000
1000-410-430100-=
$0
TOTAL
SO
$54,000
$90,000
$25,000
$30,000
$199,000
CITY FACHaTIES-MAINT
PUBLIC SAFETY HVAC UPGRADES -
$5,500
$5,500
1000-412-411230
STATION 62 FLOORING, ROOFING HEAT TAPE
$19,800
$19,800
TOTAL
$25,300
SO
SO
SO
SO
$25,300
POLICE
VEHICLE REPLACEMENT- MARKED PATROL (2 veh. Purchased one yr 3 the nxt)
$123,000
$85,000
$125,000
$125,0004
$130,000
$588,000
1000-413-42014x-xxx
VEHICLCLE REPLACEMENT- UNMARKED VEHICLES
$18,500
$18,500
$40,000
$20,000
$97,000
VEHICLE REPLACEMENT- MCU/ SRT VEHICLES
$25,000
$19,000
$44,000
INTERVIEW RECORDING SYSTEM
$21,000
$21,000
RADIOS- PORTABLE/MOBILE
$12,000
$12,000
$12,000
$12,000
$48,000
STORAGE BUILDING
$40,000
$40,000
REPLACE PARKING TICKET STATION IN EAGLES LOT
$16,000
$16,000
TOTAL
$144,000
$180,500
$190,500
$177,000
$162,000
$854,000
FIRE
S.C.B.A REPLACEMENT BOTTLES
$66,000
$66,000
1000-416-420400-xxx
UTILITY VEHICLE
$45,000
$45,000
TOTAL
$0
$111,000
$0
$0
$0
$111,000
PLANNING AND ZONING
$0
1000.420411020.xxx
$0
TOTAL$0
$0
SO
irso
$0
$0
AMBULANCE TRANSPORT AMBULANCE $185,000 $185,0006 $370,000
2230-440-420730-xxx LIFE PAK 15 CARDIAC MONITORS $60,000 $60,000 $120,000
TOTAL $60,000 $245,000 $185,000 $0 $0 $490,000
BUILDING VEHICLE REPLACEMENT- 2006 Impala Sedan
2394-420-420530-xxx VEHICLE REPLACEMENT- 2005 Chevy Malibu Sedan
VEHICLE REPLACEMENT - 2008 Sierra Pickup - upgrade to 4X4
COMPUTER EQUIPMENT - GIS Server
BUILDING IMPROVEMENT - Stairwell Awning
BUILDING IMPROVEMENT - Stairwell Repairs
TOTAL
SPECIAL STREET MAINT/TSS TSM 10- 2 ST E / WOODLAND AVE (HSIP FUNDED)
2500-421-430240-xxx TSM 12- 18TH ST / AIRPORT ROAD
TSM 15- 4TH AVE E / 2ND ST E
TSM 16- WHITEFISH STAGE ROAD / WEST EVERGREEN DRIVE
TSM 17- CONRAD DRIVE / WOODLAND PARK DRIVE
TSM 20 - S. MERIDIAN RD AND 7TH ST W INTERSECTION IMPROVEMENT
TSM 26- TRAFFIC PLAN UPDATE SCHEDULE (CITY'S PORTION)
MSN 2 - FOUR MILE DRIVE - NORTHLAND TO US HWY 93
PM -MILL, OVERLAY AND CHIP SEAL PROJECTS
PM -STRIPING PROJECTS
RH-8TH AVE W FROM 7ST W TO I ITH ST E (Coordination with wtr project phases)
SHOP CMPLX PAVEMENT RESTORATION (Split b/t wtr, swr, storm streets, sw)
HEAVY TRUCKS REPLACEMENT - (12 YD)(263,305,360,362,363)
HEAVY TRUCKS REPLACEMENT - (6 YD) (334,322,202,310)
HEAVY TRUCKS REPLACEMENT-(ice/wtr trk)(361,338,330)(Maci match)
SKID STEER LOADER REPLACEMENT(337)
VEHICLE REPLACEMENT -UP TO 1 TON(430,210,259,327)
STREET SWEEPER- (306,350,351) (FY 19 MACI CARRYOVER)
BACKHOE REPLACEMENT (244)
MOTOR GRADER REPLACEMENT (PRICE FOR USED REPLACEMENT) (373)
FRONT END LOADER REPLACEMENT (371)
SUPPORT EQUIPMENT REPLACEMENT - FLAIL MOWER (339)
SUPPORT EQUIPMENT REPLACEMENT - ASPHALT ZIPPER (388)
SUPPORT EQUIPMENT REPLACEMENT - CRACK SEALER (325)
SUPPORT EQUIPMENT REPLACEMENT - TRAILER (385)
SUPPORT EQUIPMENT REPLACEMENT - AIR COMPRESSOR (398)
SUPPORT EQUIPMENT REPLACEMENT - SANDER/DE-ICER COMBO UNIT
SUPPORT EQUIPMENT REPLACEMENT - GRINDLAZER/LINE DRIVER
SUPPORT EQUIPMENT REPLACEMENT - MOBILE PRESSURE WASHER
SUPPORT EQUIPMENT REPLACEMENT - I I' SNOW PLOW FOR UNIT 362
SUPPORT EQUIPMENT REPLACEMENT - GRAPHIC PLOTTER
SUPPORT EQUIPMENT REPLACEMENT - PIPE THREADER
SUPPORT EQUIPMENT NEW - VARIABLE MESSAGE BOARD
SUPPORT EQUIPMENT NEW - VEHICLE DETECTION FOR TRAFFIC SIGNAL
TOTAL
$10,000
$10,000
$0
$0
$0
$0
$0
$10,000
SO $0 SO $0 $10,000
$270,788 F
$270,788
$270,788
$270,788
$20,309
$20,309
$189,552
$189,552
$135,394
$135,394
$135,394
$135,394
$100,000
$100,000
$600,000
$600,000
$700,000
$700,000
$700,000
$700J)
$700,000
$3,500,000
$30,000
$30,000
$30,000
$30,00
$30,000
$150,000
$683,87
$683,878
$38,200
$38,200
$115,000
$150,000
$150,000
$150,000
$150,000
$715,000
$160,000
$165,000
$325,000
$10,000
$50,000
$50,000
$110,000
$65,000
$65,000
$30,000
$45,000
$95,000
$170,000
$43,000
$215,000
$215,000
$473,000
$105,000
$105,000
$200,000
$200,000
$210,000
$210,000
$70,000
$70,000
$125,000
$125,000
$50,000
$50,000
$25,000
$25,000
$15,000
$15,000
$30,000
$30,000
$23,000
$23,000
$8,000
$8,000
$15,000
$15,000
$8,000
$8,000
$9,000
$9,000
$20,000
$20,000
$20,000
$20,000
$1,573,382
$2,278,097
$1,600,394
$2,023,878
S1,409,552
$8,885,303
I
CITY OF KALISPELL
FIVE YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT
DESCRIPTION
2019
2020
2021
2022
2023
PARKS
LAWRENCE PARK- EXPANDED PARKING
$45,000
$45,000
2215-436-460.-
LAWRENCE PARK- STAINING/ELECTRICAL RAPRV. TO PAVILLION
$10,000
$10,000
LAWRENCE PARK - ACCESS IMPROVEMENTS NATURAL AREA
$10,000
$10,000
WOODLAND PARK- STABALIZE POND PERIMITER
$75,000
$75,000
WOODLAND PARK - PLAYGROUND
$100,000
$100,000
WOODLAND PARK- CAMP CENTER EXTERIOR PAINTING
$20,000
$20,000
DRY BRIDGE PARK- PEDESTRIAN WALKWAY
$135,000
$135,000
DRY BRIDGE PARK- ACCESSIBLE FISHING PIER
$20,000
$20,000
WOODLAND WATER PARK -EQUIPMENT GATE AND BILER UPGRADE
$12,350
$12,350
WASHINGTON PARK
$40,
$40,000
BEGG PARK - PLAYGROUND
$40,00
$40,000
LIONS PARK- PLAYGROUND
$40,000
$40,000
WESTERN PARK- COMPLETE DEVELOPMENT?
$270,000
$270,000
KIDSPORTS MAINTENANCE STORAGE BUILDING
$50,000
$50,000
KIDSPORTS INSTALLATION OF PUMP FOR WELL
$15,000
$15,000
KIDSPORTS 16 FOOT MOWER
$90,000
$90,000
KIDSPORTS SLIT SEEDER
$17,000
$17,000
FIELD SPRAY APPLICATOR
$20,000
$20,000
HIGHWAY 93 TRAIL ALIGNMENT STUDY
$30,000
$30,000
RECREATION VAN- 15 PASSENGER
$20,000
$20,000
3/4 TON PICKUP
$20,000
$25,000
$45,000
UTILITY TRACTOR/LOADER
$90,000
$80,000
1/2 TON PICKUP
$20,000
$20,000
$40,000
TOTAL
$324,350
$225,000
$270,000
$170,000
$235,000
$1,224,350
FORESTRY
3/4 TON PICKUP
$20,000
$20,000
26004364 433-.
$0
TOTAL
$20,000
$0
$0
$0
$0
$20,000
AD2PORT
TAXIWAY IMPROVEMENTS, ASPHALT ADDITIONS, UTILITIES
$1,011,000
$1,011,000
5160-430430310-=
$0
Funding has been identified as part
$0
of the Master Plan Exhibit in the
$0
Lease Agreement with the User's
Association. Funding will be from
$0
the South Kalispell TIF
TOTAL
$1,011,000
$0
$0
$0
$0
$1,011,000
WATER
FOUR MILE TRANSMISSION MAIN (PHASE 1) BOND
$3,762,000
$3,762,000
5210-447-430550-=
WEST RESERVE TRANSMISSION MAIN (PHASE 1)
$616,767
$616,767
1 MG ELEVATED WTR STORAGE TANK (N. REGION OF UPPER ZONE)
$3,263,394
$3,263,3A
$6,526,788
MISC CONTRACT MAIN UPSIZE
$320,254
$150,000
$150,000
$150,000
$150,000
$920,254
METERS -NEW
$45,600
$45,600
$45,600
$45,600
$45,600
$228,000
METERS -REPLACEMENTS
$110,000
$110,000
$110,000
$110,000
$110,000
$550,000
BUFFALO HILLS FLOW CONTROL UPGRADES
$137,815
$137,815
CONSTRUCT GROSSWIELLER WELL (CARRYOVER &NEW APPROPRIATION)
$988,872
$988,872
WATER DISTRIBUTION CONTROL SYSTEM UPDATES(SCADA)
$50,000
$32,199
$32,843
$34,170
$182,712
BUFFALO HILL BOOSTER STATION UPGRADES
$435,174
$435,174
NORTHWEST WELL#1
$1,800,346
$1,800,346
NOFFSINGER SPRING WATER RIGHTS CHANGE APPLICATION
$23,347
$23,347
NOFFSINGER TRANSMISSION AND FACILITY CONDITION ASSESSMENT
$250,000
$250,000
SMALL DIAMETER CA
$138,342
$138,342
BACKBONE CA
$140,028
$140,028
SHOP CMPLX PAVEMNT RESTORATION (Split b/t wtr, swr, stomp, street, sw)carry
$38,200
$38,200
PARKS METERING PHASE II (CARRYOVER)
$22,337
$22,337
9TH AVE WEST WATER MAIN REPLACEMENT (CARRYOVER)
$625,000
t$531,440
$625,000
8TH AVE WEST WATER MAIN REPLACEMENT (CARRYOVER)
$416,000
$416,000
I OTH AVE W AND 2ND ST W R&R
$531,440
1ST AVE WN R&R
$620,000
$620,000
6TH ST W R&R
$147,228
2ND AVE W (SOUTH) R&R
$353,972
$353,972
CONRAD DRIVE R&R
$360,000
$360,000
2ND AVE W (NORTH) R&R
$301,432
$301,432
7TH AVE WN R&R
$657,892
$657,892
LOWER ZONE RESERVOIRS ROOF R&R
$3,941,568
$3,941,568
VEHICLE REPL.- UP TO 1 TON (220,275)
$40,000
$50,000
$90,000
TRENCH ROLLER REPLACEMENT(271)
$27,000
$27,000
BACKHOE REPLACEMENT(286)
$130,000
$130,000
HEAVY TRUCKS REPLACEMENT - (12 YD)(221)
$175,00
$175,000
RIDING MOWER REPLACEMENT
$10,000
$10,000
SUPPORT EQUIPMENT REPLACEMENT - TAPPING MACHINE
$20,000
$20,000
SUPPORT EQPT REPLACEMENT - HAMMER ATTACHMNT/BACKHOE 286
$20,000
$20,000
TOTAL
$7,628,263
$1,559,353
$4,278,112
$8,524,182
$3,197,604
$25,187,514
L
CITY OF KALISPELL
FIVE YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT
DESCRIPTION
2019
2020
2021 2022
2023 $10,105
SEWER DEPARTMENT
6TH ALLEY E. SOUTH OF 14 E ST. TO 13 ST E PIPE REPLACEMENT
$293,326
$293,326
BILLING & COLLECTION
5TH ALLEY E FROM 7 ST E TO 10 ST E SLIP LINING (CARRYOVER)
$74,746
$74,746
5310-454A30630-=
1ST ALLEY WN FROM MONTANA ST TO WASHINGTON ST SLIP LINING
$84,817
$84,817
3RD ALLEY W; 10 ST W-11 ST W, & 11 ST W- 2ND-3RD ALLEY SLIP LIlVING (carry)
$74,366
$74,366
MANHOLE REHABILITATION & SEWER MAIN REPLACEMENTS/REPAIRS
$50,000
$50,000
$50,000
$50,000
$50,000 $250,000
WEST SIDE INTERCEPTOR (CARRYOVER & NEW APPROPRIATION) BOND
$13,612,312
$13,612,312
MISC. SEWER CONTRACT MAINS AND FACILITY ENLARGEMENTS
$204,320
$45,000
$45,000
$45,000
$45,000 $384,320
FIRST ALLEY E AND W BETWEEN 7 ST W AND 9 ST W SLIP LINING
$231,363
$231,363
6TH ALLEY WN FROM WY. ST TO COLORADO ST SLIP LINING (CARRYOVER)
$45,888
$45,888
6TH ALLEY EN; E OR.- E ID./ E WASH; 6TH ALLEY -7TH ALLEY SLIP LINING
$112,563
$112,563
LIFT STATION COMMUNICATION UPGRADE
$20,000
$20,000
$20,000
$20,000�
$20,000 $100,000
GRANDVIEW LIFT STATION RELOCATION & UPSIZE (NEW & CARRY)
$1,181,268
$1, 181,268
LIFT STATION #5A REMOVAL
$334,714
$334,714
SHOP CMPLX PAVEMNT RESTORATION (Split b/t wtr, swr, storm, street, sw)
$38,200
$38,200
4TH ALLEY WN FROM CALIFORNIA TO UTAH
$1,379,867
$1,379,867
2ND ALLEY W - 3RD TO 5TH ST
$759,378 $759,378
5TH ALLEY WN FROM MONTANA ST. NORTH TO END
$813,327
$813,327
2ND ALLEY W FROM CENTER TO 3RD ST
$1,035,266 $1,035,266
1ST AND 2ND AVE EN FROM WYOMING ST TO THE NORTH
$1,076,566
$1,076,566
FACILITY PLAN UPDATE AND RATE ANALYSIS ##
$268,148
$268,148
SEWER LINE 1 REPLACEMENT (CARRYOVER)
$558,000
$558,000
REPAIR AND REPLACEMENT OF SWR MAIN - SW SECTION OF DOWNTOWN
$600,000
$600,000
SWR MAIN R&R WWTP CMPLX (split-34 % rates wwtp/swr,66 % impact wwtp/swr)
$159,554
$159,554
TOTAL
$16,727,248
$1,516,624
$1,819,606 $1,494,8
$1,909,644 $23,467,989
SEWER-WWTPDAF
REPLACEMENT -IUNIT
$1,272,769
$1,272,769
5310-455-430643-=
MISC REPLACEMENT ITEMS/MAINTENANCE/REPAIR
$100,000
$100,000
$100,000
$100,000
$500,000
EAST SECONDARY CLARIFIER COATING REHABILITATION ##
$60,000
$60,000
WEST PRIMARY CLARIFIER MECHANICAL REBUILD
$52,677
$52,677
SECONDARY CLARIFIER COVERS/LAUNDERS - NORTH AND SOUTH
$200,000
$200,000
SAND FILTERS MAINTENANCE AND REPLACEMENT (CARRYOVER)
$100,000
$100,000
$200,000
SECONDARY CLARIFIER SCUM PUMP REPLACEMENT
$12,000
$12,000
AW WTP EFFLUENT QUALITY UPGRADE
$4,789,992
$4,789,992
AWWTP EFFLUENT QUALITY UPGRADE (2025)
$3,284,566
$3,284,566
SECONDARY DIGESTER LIDS REPLCMNT (CARRYOVER & NEW)
$1,549,174
$1,549,174
PROCESS CONTROL
$123,171
$123,171
EF3 EFFLUENT FILTR REPLC FOR ADDT CAPACITY& IMPR PERFMCE(design/co
)
$1,419,631
$5,678,523
$7,098,154
SECONDARY TREATMENT STANDY POWER (26 % IMPACT)
$150,543
$150,543
FACILITY PLAN UPDATE AND RATE STUDY
$160,000
$160,000
T-WAS TANK ROOFING REPLACEMENT (CARRYOVER)
$32,000
$32,000
BIOSOLIDS ALTERNATE DISPOSAL ENGINEERING PHI, CONSTRUCTION PH2
$300,000
$2,471,000
$2,771,000
CHEMICAL STORAGE AND FEED -PHASE 3
$177,914
$177,914
SWR MAIN R&R WWTP CMPLX (split- 34 % rates wwtp/swr,66 % impact wwtp/swr)
$208,233
$208,233
HEAVY TRUCKS REPL.- (12 YD) (204,264)
$150,000
$150,000
$300,000
LARGE IMPLEMENT TRACTOR REPLACEMENT (502)
$20,000
$20,000
VEHICLE REPLACEMENT -UP TO 1 TON (208)(209)
$40,000
$30,000
$70,000
MINI FRONT END LOADER - NEW
$85,000
$85,000
TOTAL
$2,398,174
$4,571,541
$1,891,226
$6,081,694 $8,174,558
$23,117,193
STORMWATEK
STORM DRAIN CORRECTIONS ##
$200,000
$100,000
$100,000
$100,000 $100,000
$600,000
5349-453-430246-=
COP-124 (Pipe conveyance from detention pond 124 in W Stillwater drainage)
$488,512
$3,218,942
$3,707,454
COP-118 (Pipe conveyance from detention pond 118 to Stillwater. Kalispell drainage area)
$584,627
$3,852,274
$4,436,901
STORMWATER FACILITY UPSIZING ##
$230,000
$40,000
$40,000
$40,000 $40,000
$390,000
SYLVAN DRIVE STORMWATER REPAIR PHASE 3 (CARRYOVER)
$390,000
$390,000
NORTH MAIN STORM IMPROVEMENT
$252,273
$252,273
ELMS STORMWATERIMEROVEMENT
$297,217
$297,217
TWO M. DR DRAINAGE IMPRVMNT-HAWTHORN TO MERIDIAN (CARRY)
$250,000
$250,000
SHOP COMPLEX PAVEMNT RESTORATION (Split b/t wtr, swr, storm street, sw)
$188,200
$188,200
STORMWATER QUALITY TRMNT FACILITY - WYOMING STREET OUTFALL
$171,528
$171,528
STORMWATER QUALITY TRMNT FACILITY - 8TH AVE W & I IST W OUTFALL
$407,278
$407,278
STORMWATER QUALITY TRMNT FACILITY - 1ST AVE W SOUTH OF CITY SHOP
$297,594
DP-127 REG. DETENTION PND FOR NEW DEN. (areas N of 3 M. Dr. & W. of stillwater
$162,862
$1,072,956
$1,235,818
PIPELINE INSPECTION CAMERA TRUCK REPLACEMENT (281)
$100,000
$100,000
VACUUM TRUCK REPLACEMENT (213)
$400,000
$400,000
VEHICLE REPLACEMENT -LIGHT VEHICLES UP TO 1 TON(288,212)
$50,000
$50,000
$100,000
SUPPORT EQUIPMENT REPL.- TRAILER MOUNTED GENERATOR(260)
$45,000
$45,000
TOTAL
$2,846,474
$8,855,700
$487,217
$487,594 $592,278
1
$13,269,263
SOLID WASTE
GARBAGE TRUCK REPLACEMENT - SIDE ARM LOADER (323,329)
$325,000
$325,000
$650,000
5510-460-430840(5)-=
GARBAGE TRUCK REPLACEMENT - SIDE ARM LOADER -REFURBISH (331,450)
$85,000
$85,000
$170,000
GARBAGE TRUCK REPLACEMENT - REAR LOADER (316)
$220,000
$220,000
TOTAL
$0
$305,000
$410,000
$325,000
$1,040,000
3
CITY OF KALISPELL
FIVE YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT DESCRIPTION I 2019 2020
2022 2023 $10,105
INFORMATION TE
6030-403-410=-=
VEHICLE REPLACEMENT -LIGHT VEHICLES -UP TO 1 TON(326)
SUPPORT EQUIPMENT REPLACEMENT - TIRE BALANCER
SUPPORT EQUIPMENT REPLACEMENT - TIRE CHANGER
SUPPORT EQUIPMENT REPLACEMENT - AIR COMPRESSOR
SUPPORT EQUIPMENT REPLACEMENT - WELDERS
SUPPORT EQUIPMENT REPLACEMENT - WASTE OIL HEATER W/TANK
SUPPORT EQUIPMENT REPLACEMENT - SCAN TOOL
TOTAL
SERVERS - VIRTUAL SERVER CLUSTER HOSTS (3)
SERVER - PRIMARY DOMAIN CONTROLLER
SERVER - DATABASE (TYPE 1)
SERVER - STORAGE (SAN)
SERVER -WEB SERVER
SERVER - STATION 62
SERVER - SECURITY CAMERA VIDEO REPOSITORY
SERVER - DISK BBASED BACKUP
NETWORK EQUIPMENT - SWITCH - CITY HALL
NETWORK EQUIPMENT - SWITCH - PUBLIC SAFETY (2)
NETWORK EQUIPMENT - SWITCH - PARKS
NETWORK EQUIPMENT - SWITCH - STATION 62
NETWORK EQUIPMENT - FIREWALL APPLIANCE (2)
NETWORK EQUIPMENT - FIREWALL APPLIANCE FOR REMOTE SITES (3)
NETWORK EQUIPMENT - ROUTER FOR STATION 62
NETWORK EQUIPMENT - ROUTER FOR CITY SHOPS
GENERATOR- CITY HALL SERVER ROOM
TELEPHONE SYSTEM
AV- CAMERA STATIONARY
AV- VIDEO SWITCHER
AV-SWITCHER
TOTAL
$35,000
$35,000
$7,500
$7,500
$15,000
$15,000
$7,500
$7,500
$5,500
$5,000
$10,500
$17,000
$17,000
$6,000
$6,000
$15,000
$65,500
$13,000
$5,000
$0
$98,500
$40,000
$40,000
$10,000
$10,000
$10,000
$10,000
$40,000
$40,000
$8,000
$8,000
$16,000
$8,000
$8,000
$15,000
$15,000
$40,000
$40,000
$7,000
$21,000
$12,000
1
$7,000
$19,000
$5,000
$5,000
$5,000
$5,000
$25,000
$25,000
$10,000
$10,000
$10,000
$10,000
$8,000
$8,000
$0
$100,000
$100,000
$7,000
$7,000
$7,000
$21,000
$10,000
$10,000
$10,000
$10,000
$25,000 kk
$181,000
$97,000
$51,000
$69,000
$423,000
$32,808,191.00 $20,148,315.00 $11,332,055.00 $19,040,215.00 $16,104,636.00 $99,433,412
4d