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03. General FundGENERAL FUND PAGE FUND Dept. # i-ii 1000 General Fund Revenue and Summary iii-iv 1000 General Fund Appropriation Summary 1 1000 400 General Government $ 904,178 2 1000 401 City Manager $ 203,360 3 1000 401 Human Resources $ 173,933 4 1000 402 Mayor & City Council $ 170,595 5 1000 402 City Clerk $ 130,248 6 1000 403 Finance Department $ 295,163 7 1000 404 City Attorney $ 555,660 8 1000 406 Municipal Court $ 366,898 9 1000 410 Public Works Administration $ 49,114 10 1000 412 City Facilities Maintenance $ 288,050 11-14 1000 413 Police $ 5,124,531 15 1000 416 Fire $ 3,113,187 16 1000 420 Planning Department $ 380,074 17 1000 480 Community Development $ 96,334 Total General Fund $ 11,851,324 18 1001 On -behalf Retirement Payments $ 1,550,000 GENERAL FUND REVENUE AND SUMMARY FUND: 1000 MILL VALUE $ 38.018 S 41.231 S 41.231 S 42.868 ACTUAL I BUDGET I ACTUAL I BUDGET FY16/17 FY17/18 FY17/18 FY18/19 GENERAL FUND MILL LEVY 148.20 PROPERTY TAXES: 311100 Real Property Taxes 5,462,912 311105 PILOT payment 17,252 311200 Personal Property 137,360 312000 Penalty & Interest 8,056 145.20 145.20 146.84 5,800,000 5,850,674 6,222,000 17,250 16,488 16,500 135,000 150,876 145,000 8,000 9,821 8,000 SUBTOTAL $ 5,625,580 $ 5,960,250 $ 6,027,859 $ 6,391,500 LICENSES & PERMITS: 322101 Alcohol Beverage 31,813 322300 General and occupational 1,551 323012 Planning fees & Sign permits 77,099 323109 Zoning & Site Plan Review Fees 20,331 323200 Parade Permits 850 30,000 33,144 30,000 1,700 1,355 1,700 40,000 146,826 60,000 14,000 16,477 15,000 1,000 1,750 1,000 SUBTOTAL $ 131,644 $ 86,700 $ 199,552 $ 107,700 INTERGOVERNMENTAL REVENUE: 335030 MV Tax Ad Valorem 1,792 1,500 1,860 1,500 335076 Gaming Machine Permits 63,950 60,000 63,300 60,000 335110 Live Card Game, keno & bingo 1,550 1,000 1,550 1,000 335230 1113124 ENITII,EMENT 2,773,828 2,857,688 2,798,257 2,878,523 SUBTOTAL $ 2,841,120 $ 2,920,188 $ 2,864,967 $ 2,941,023 CHARGES FOR SERVICES: 341020 Administrative charges 574,368 638,811 638,715 628,533 341021 Grant Admin. (Planning, finance) 0 5,000 59,296 80,000 341022 Conduit Agency Fees 65,380 0 0 0 341025 City Collections/other charges 14,434 5,000 8,285 5,000 342010 KPD -Public safety fees 27,429 25,000 29,679 25,000 342014 KPD -School Resource Officers 149,037 209,037 205,557 209,187 342016 KPD -Regional Training /testing Reimb. 1,906 5,000 11,900 12,000 343018 Parking Permits, meters, boot removal 92,611 95,000 98,194 95,000 343062 Airport fuel tax 0 0 0 6,578 343063 Aiport ground lease 0 0 0 14,422 SUBTOTAL $ 925,165 $ 982,848 $ 1,051,626 $ 1,075,720 con't. 1 GENERAL FUND Revenue - Page 2 FINES AND FORFEITURES: 351035 Parking Imes 351017 Technology fees 351000 City Court Fines & fees, admin SUBTOTAL MISC. REVENUE 362015 Insurance Reimbursements 362020 MMIA GASB 45 reimbursement 364030 Auction & misc. collections/donations 381060 Operating transfer 2372 -health insurance SUBTOTAL INVESTMENT REVENUE: 373030 Interest on Old School SID loan - 1.25% 371010 Interest Earnings TOTAL GENERAL REVENUE CASH JULY 1 (Includes designated $) TOTAL AVAILABLE FOR BUDGET EXPENDITURES CASH CARRYOVER (year end operating) Designated for Capital Assigned Court Technology fees Designated for Bandshell Designated for Parking Total cash available Total General Cash Carryover Unassigned/Undesignated ACTUAL I BUDGET I ACTUAL BUDGET I FY16/17 FY17/18 FY17/18 FY18/19 39,607 35,000 58,524 50,000 29,550 20,000 24,992 20,000 385,390 450,000 360,061 450,000 $ 454,547 $ 505,000 $ 443,577 $ 520,000 31,969 20,000 4,911 20,000 0 3,000 3,000 0 4,874 5,000 13,018 5,000 901,000 901,000 901,000 889,000 $ 937,843 $ 929,000 $ 921,929 $ 914,000 $ $ 32,500 $ $ 48,750 $ 19,561 $ 15,000 $ 32,942 $ 25,000 $ 10,935,460 $ 11,431,486 $ 11,542,452 $ 12,023,693 $ 2,167,240 $ 2,609,962 $ 2,609,962 $ 2,998,245 $ 13,102,700 $ 14,041,448 $ 14,152,414 $ 15,021,938 $ 10,492,738 $ 11,650,569 $ 11,154,169 $ 11,851,324 $ 2,319,425 $ 2,050,808 $ 2,658,174 $ 2,400,543 $ 181,906 $ 261,906 $ 261,906 $ 711,906 $ 74,623 $ 54,623 $ 54,623 $ 34,623 $ 10,466 $ - $ - $ - $ 23,542 $ 23,542 $ 23,542 $ 23,542 $ 2,609,962 $ 2,390,879 $ 2,998,245 $ 3,170,614 21.2% 17.9% 23.0% 20.0% # ETE's appropriated GENERAL FUND APPROPRIATION ETE's 1 1.5 General City Human Mayor Government Manager Resources Council SUMMARY 1.33 3.2 City Clerk finance 4.67 Attorney 4 Municipal Court 110 Salaries $ 144,715 $ 130,303 $ 63,107 $ 93,439 $ 202,052 $ 382,200 $ 233,996 114 Comptime Buyback & severance. Def. Comp. 24,871 121 Overtime & Spec. Assign PD, 250 - 153 Health Insurance 22,723 17,344 62,903 20,230 38,637 61,927 43,902 155 Retirement 15,332 10,185 2,481 7,349 15,863 30,045 18,350 TOTAL PERSONAL SERVICES - 182,770 157,833 128,491 121,268 281,423 474,172 296,248 210 Supplies/office/computers/Non-capital equip 218 4,000 2,000 600 500 300 1,000 2,563 4,500 220 Other supplies, safety equip, ammo, 230 Supplies & FUEL; chemicals, concession sup 240 Uniforms 312 Postage 17,000 400 320 Printing, advertising, newsletter, books 4,000 300 8,500 1,500 330 Audit, filing fees 21,185 8,000 6,498 600 340 Electricity, natural gas 345 Telephone, web, cell, radio, security cameras 2,190 480 1,025 1,400 350 Prof. Services/League/911 disp./kidsporUEagle 547,150 1,000 7,030 4,400 4,940 62,400 5,750 362 Maint. services, building, equip,mdios,landscaping 6,600 360 Technology services (court) 40,000 370 Dues & Training, meetings, League meeting 16,000 6,500 28,076 3,200 7,500 7,000 10,000 380 Medical services 390 Other Purchased Services 7,500 500 Fixed Charges, Insurance, transfers 304,243 SUBTOTAL PURCHASED SERVICES/SUPPLIES 904,178 20,590 16,100 42,104 8,980 13,740 81,488 70,650 600 DEBT SERVICE 940 CAPITAL OUTLAY DEPARTMENT TOTAL 2019 $ 904,178 $ 203,360 $ 173,933 $ 170,595 $ 130,248 $ 295,163 $ 555,660 $ 366,898 2018 BUDGET (info Only) $ 1,024,229 $ 193,933 $ 172,099 $ 156,113 $ 127,704 $ 284,064 $ 477,875 $ 368,158 111 GENERAL FUND APPROPRIATION SUMMARY # FTE's appropriated 0.25 Public Works 1.45 Facilities 48.75 Police 22.9 Fire 3.95 Planning Department 1 Community Development 94.00 TOTAL 110 Salaries $ 18,149 $ 70,063 $ 3,194,066 1,727,975 $ 278,527 $ 64,795 $ 6,603,387 114 Comptime Buyback & severance. Def. Comp. - 200 11,600 18,000 $ 54,671 121 Overtime & Spec. Assign PD, 128,000 40,000 $ 168,250 153 Health Insurance 3,285 14,419 659,273 319,276 60,251 14,329 $ 1,338,499 155 Retirement 1,396 5,268 405,693 230,748 21,867 5,060 $ 769,637 TOTAL PERSONAL SERVICES 22,830 89,950 4,398,632 2,335,999 360,645 84,184 $ 8,934,444 210 Supplies/office/computers/Non-capital equip 218 14,000 44,500 23,500 6,000 2,250 $ 105,713 220 Other supplies, safety equip, ammo, 8,000 91,950 20,000 $ 119,950 230 Supplies & FUEL; chemicals, concession sup 3,000 79,250 17,325 300 $ 99,875 240 Uniforms 1,500 15,750 $ 17,250 312 Postage 500 $ 17,900 320 Printing, advertising, newsletter, books 5,500 1,200 $ 21,000 330 Audit, filing fees 2,000 500 $ 38,783 340 Electricity, natural gas 77,000 $ 77,000 345 Telephone, web, cell, radio, security cameras 350 400 17,500 6,000 1,000 900 $ 31,245 350 Prof. Services/League/911 disp./kidsporUEagle 2,000 41,500 29,250 13,800 2,000 1,500 $ 722,720 362 Maint. services, building, equip,mdios,landscaping 43,500 59,000 17,000 $ 126,100 360 Technology services (court) $ 40,000 370 Dues & Training, meetings, League meeting 2,500 55,000 10,000 7,000 6,500 $ 159,276 380 Medical services 6,000 26,675 $ 32,675 390 Other Purchased Services 2,500 $ 10,000 500 Fixed Charges, Insurance, transfers 4,434 3,700 148,749 562,481 1,129 $ 1,024,736 SUBTOTAL PURCHASED SERVICES/SUPPLIES 26,284 175,600 539,199 713,731 19,429 12,150 2,644,223 600 DEBT SERVICE 63,457 $ 63,457 940 CAPITAL OUTLAY - 22,500 186,700 - - $ 209,200 DEPARTMENT TOTAL 2019 $ 49,114 $ 288,050 $ 5,124,531 $ 3,113,187 $ 380,074 $ 96,334 $ 11,851,324 2018 BUDGET (info only) $ 48,702 $ 335,903 $ 5,071,616 $ 2,923,815 $ 378,095 $ 88,263 $ 11,650,569 1V GENERAL GOVERNMENT FUND: GENERAL 1000-400-41XXXX EXPENDITURE DETAIL 410530 Audit: 331 Annual Report Filing fees 353 Contract services - Audit 354 GASB 45 (75) cost for Other Post Empl Benefits 410560 Central Purchasing 210 Office Supplies 312 Postage 320 Printing & envelopes 354 Contract Services - document shredding 410600-354 Elections: 410900 Records Admin.: 331 Publication & Filing Fees 460452-366 Hockaday -annual building maint. per lease 460452-355 Eagle Transit contribution 420000-354 911 Dispatch Services Contract 420000-356 Smith Valley levy reimbursement 430300-355 Airport reimbursement 510310-354 ICMA Fees 510330-513 Liability Insurance 510330-517 Property Insurance 510330-516 Uninsured Loss (insurance deductible) 510300 Contingency 460000-820 Transfer to Forestry Transfer to Parks (Bandshell) Total ACTUAL BUDGET ACTUAL BUDGET FY16/17 FY17/18 FY17/18 FY18/19 $2,935 $2,935 $2,935 $2,935 $14,250 $14,250 $12,900 $14,250 $0 $7,500 $7,500 $0 $2,420 $4,000 $3,405 $4,000 $13,691 $16,000 $17,251 $17,000 $2,669 $4,500 $3,910 $4,000 $123 $500 $75 $250 $0 $18,255 $13,431 $0 $2,507 $4,000 $3,626 $4,000 $6,600 $6,600 $6,600 $6,600 $15,000 $15,000 $15,000 $15,000 $472,804 $479,000 $490,042 $510,000 $378 $400 $348 $400 $0 $0 $0 $21,000 $500 $500 $500 $500 $61,925 $110,310 $110,313 $73,483 $49,965 $50,012 $50,025 $50,760 $20,973 $50,000 $43,879 $50,000 $882 $30,000 $0 $30,000 $0 $200,000 $200,000 $100,000 $0 $10,467 $10,467 $0 $667,622 $1,024,229 $992,207 $904,178 I CITY MANAGER ACCOUNT # 1000-401 PURPOSE OF THIS DEPARTMENT: The City Manager's office administers the affairs of the local government. This includes the direction, supervision, and administration of the departments, agencies, and offices of the local government. Additionally the City Manager implements City Council policy in accordance with Montana Codified Law 7-3-204. GOALS OF THIS DEPARTMENT: As the administrative center of the local government, the City Manager's office strives to meet its purpose by implementing an organizational culture that provides prompt, equitable, effective and economical services to the citizens of Kalispell. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: This year's budget represents efforts to implement projects across the community, including the Core Area Redevelopment, the West Side Interceptor, enhance work in Public Works through increased gas tax funds, and increased forestry resources. Additionally, activity is accounted for in this budget for the upcoming legislative session where work of the infrastructure coalition and preservation of tax increment financing is anticipated to be at the forefront. CITY MANAGER FUND: GENERAL 1000-401-410210 Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement & deferred comp. Subtotal Materials & Services: 210 Supplies 312 Newsletter, books 345 Telephone 373 Dues & Training 379 Meetings Subtotal Total EXPENDITURE DETAIL FTE's ACTUAL BUDGET ACTUAL BUDGET FY16/17 FY17/18 FY17/18 FY18/19 1 1 1 1 $135,385 $141,390 $140,216 $144,715 $22,038 $22,857 $17,473 $22,723 $14,496 $14,966 $14,899 $15,332 $171,919 $179,213 $172,588 $182,770 $274 $1,500 $420 $2,000 $0 $400 $117 $400 $880 $1,120 $970 $2,190 $8,967 $8,300 $9,146 $11,000 $3,938 $3,400 $3,628 $5,000 $14,059 $14,720 $14,281 $20,590 $185,978 $193,933 $186,869 $203,360 HUMAN RESOURCES ACCOUNT 4 1000-401 PURPOSE OF THIS DEPARTMENT: The HR Department provides services and support to departments and their staff to facilitate process improvements, increased effectiveness, and efficiencies. The HR Department acts as the advisor for personnel policies & procedures, labor relations and contract administration, job classifications, wage administration, recruitment & selection, employee relations, safety, liability and associated insurance programs, and related state and federal programs. GOALS OF THIS DEPARTMENT: 1. Provide guidance and assist with coordination of personnel matters, including benefits and labor negotiations. 2. Facilitate improvements and streamline documentation used by various departments to improve efficiencies. 3. Monitor "Risk Management" programs, looking for ways to reduce injuries, claims and associated costs. 4. Identify legal trends and employer -employee regulatory changes to determine impact to the organization. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: In addition to the continuation of the traditional human resource functions necessary within the organization's structure, the Human Resources Department will continue to improve the availability and functionality of the electronic documentation across the organization in its reporting and risk management efforts. Additionally, the Human Resource Department will be continue to be substantially involved in the research, development, and implementation of a potential classification methodology for positions within the organization. An updated classification can enhance the ability to recruit, retain, and encourage employee development. HUMAN RESOURCES FUND: GENERAL 1000-401-410830 Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Subtotal Materials & Services 210 Office Supplies 338 Recruitment 354 Contract Services 373 Dues & Training Subtotal Total EXPENDITURE DETAIL FTE'S ACTUAL BUDGET ACTUAL BUDGET FY16/17 FY17/18 FY17/18 FY18/19 1.5 1.5 1.5 1.5 $122,335 $127,044 $125,556 $130,303 $18,532 $19,642 $14,828 $17,344 $9,466 $9,813 $9,819 $10,185 $150,333 $156,499 $150,203 $157,833 $447 $600 $489 $600 $5,667 $8,000 $11,121 $8,000 $2,320 $1,000 $845 $1,000 $6,182 $6,000 $6,925 $6,500 $14,616 $15,600 $19,380 $16,100 $164,949 $172,099 $169,583 $173,933 99 MAYOR/COUNCIL ACCOUNT # 1000-402 PURPOSE OF THIS DEPARTMENT: The City Council performs the legislative activities for the City of Kalispell, which include enacting ordinances and resolutions, adopting the budget, setting service fees, and appropriating funding to the City's programs and services. DEPARTMENT PERSONNEL: The Kalispell City Council is composed of eight (8) City Councilors and the Mayor. The city is divided into four Wards with two Councilors elected from each and the Mayor elected at -large. GOALS OF THIS DEPARTMENT: The City Council supports the provision of leadership, vision, and direction in responding to the needs of the community. The Council endeavors to represent the citizens of Kalispell and work toward establishing policies to provide services that are fiscally responsible and sustainable. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The Mayor and Council budget accounts for the service and participation within the Montana League of Cities, the National League of Cities, and efforts to engage National and State legislators on areas that are of importance to the City of Kalispell. Additionally, the 2019 budget reflects efforts to implement long term planning projects across the municipal spectrum. MAYOR / COUNCIL FUND: GENERAL 1000-402-4 10 100 Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement PERS Subtotal Materials & Services: 210 Office Supplies 335 MT. League of Cities Conference 354 Contract Services 373 Dues 379 Meetings Subtotal Total EXPENDITURE DETAIL ACTUAL FY16/17 BUDGET FY17/18 ACTUAL FY17/18 BUDGET FY18/19 FTE'S 9 9 9 9 $62,504 $63,107 $62,296 $63,107 $57,204 $62,936 $53,230 $62,903 $2,479 $2,463 $2,501 $2,481 $122,187 $128,506 $118,027 $128,491 $0 $100 $157 $500 $2,145 $6,417 $2,111 $6,498 $2,736 $4,500 $2,073 $7,030 $6,576 $6,000 $6,576 $8,576 $6,353 $10,590 $9,018 $19,500 $17,810 $27,607 $19,935 $42,104 $139,997 $156,113 $137,962 $170,595 4 CITY CLERK ACCOUNT # 1000-402 PURPOSE OF THIS DEPARTMENT: The City Clerk's office is the information, document resource, and official records management office for the City, including preserving the official actions of the City Council and overseeing procurement. Additionally, the City Clerk manages communication efforts with other City Departments, and the general public utilizing a variety of tools such as an internal newsletter, government access channel, press releases, notification listservs and social media campaigns. DEPARTMENT PERSONNEL: City Clerk (1.0) and Deputy Clerk (.33). GOALS OF THIS DEPARTMENT: Goals of the Clerk's office include enhancing the city social media campaign through the use of strategic advertising, and outreach. The City Clerk is continuing work to become Accredited in Public Relations this year to ensure outreach goals are achieved with maximum efficiency and return on investment. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: Budget expenditures support ongoing goals to provide exceptional service to the public and staff in the creation and preservation of city records, and other standard clerk responsibilities. Contract services has been increased to reflect the cost of archiving one additional social media page such as Instagram if staff determines the addition would be beneficial. CITY CLERK FUND: GENERAL 1000-402-410150 EXPENDITURE DETAIL ACTUAL FY16/17 BUDGET FY17/18 ACTUAL FY17/18 BUDGET FY18/19 Personal Services: FTE's 1.33 1.33 1.33 1.33 110 Salaries and payroll costs $87,597 $91,120 $89,759 $93,439 112 Severance $0 $0 $0 $0 121 Overtime $0 $250 $35 $250 153 Health insurance $19,939 $20,271 $20,210 $20,230 155 Retirement PERS $6,793 $7,083 $7,050 $7,349 Subtotal $114,329 $118,724 $117,054 $121,268 Maintenance & Services: 210 Office Supplies * $173 $200 $231 $300 331 Communications - Advertising $35 $700 $360 $600 345 Telephone $440 $480 $480 $480 354 Contract Services $0 $300 $0 $300 352 Codification $3,944 $4,100 $1,653 $4,100 373 Dues & Training $2,338 $3,200 $3,346 $3,200 Subtotal $6,930 $8,980 $6,070 $8,980 Total $121,259 5127,704 $123,124 5130.245 k, FINANCE ACCOUNT # 1000-403 PURPOSE OF THIS DEPARTMENT: The Finance Department manages and maintains financial records in conformity with generally accepted accounting principles and in compliance with State and Federal laws, and provides timely, accurate, clear, and complete financial information and support to the governing body, other City departments, and the citizens of the City of Kalispell. DEPARTMENT PERSONNEL: (32 FTE) .5 Finance Director, 1 Treasurer, .7 City Accountant, .5 Payroll Specialist, .5 Accounts Payable Clerk. GOALS OF THIS DEPARTMENT: 1. The Finance Department will safeguard financial assets and maximize investment earnings. 2. Financial reports will be issued accurately and on schedule. 3. Maintain accurate and current financial documentation for City operations. 4. The Finance Department will adhere to contractual requirements in grants and other reporting. 5. Accurate financial information will be made easily and readily available to departments. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The FY2019 Finance budget provides the department funding to: 1) pay City obligations accurately and timely, 2) record and report financial transactions in compliance with applicable requirements and expectations, 3) conduct the required annual audit, 4) promote effective and efficient service to internal and external clients through continuous improvements with office procedures, 5) safeguard official records and ensure they are readily retrievable, 6) continue refining the budget document to provide a more meaningful instrument, and produce and improve the Comprehensive Annual Financial Report that qualifies for the Government Finance Officer's Association Certificate of Excellence in Financial Reporting. N l— M M O O O O O O O M Vl O 00 o0 �R o0 7 O M Vl N N W00 69 69 n 0\0 N N 69 N 69 N A ��y M 69 69 69 �I O O N N 7 V1 V1 l� 00 00 69 ,--i N--i N 7 �D M O- 00 rl M �p 69 69 69 69 s9 s9 N 69 69 69 00 N ry NI 69 69 69 00 O �c O 7 O O O O O O O_ 7 O 69 Q� �R Vl �R Vl 00 O Vl �c O 00 O �R O Iq N �O O W 00V1 rl 7 oo 0, 69 59 59 m r- 7 7 t- N N Gn 69 N 69 69 69 69 00 N 69 69 69 0� O V1 7 00 O O O r- ,--i 00 �c 7 W V N 69 O �R D C, N 0o Q v 69 N o a r Gn G, ri vi o — �p N N Gn 69 N 69 N 69 69 69 L�L L� A FBI W w U U N U a x W U W G? H o M v o N rm v v M vi vi N N M vi M vi M vi M l� M U- CITY ATTORNEY ACCOUNT # 1000-404 PURPOSE OF THIS DEPARTMENT: The purpose of the Office of the City Attorney is to provide legal counsel to the City of Kalispell municipal organization, its City Manager and the City Council. This effort includes advising on relevant state statutes as they pertain to municipal organizations, resolution and ordinance preparation, city code maintenance, and contract development. Additionally, the Office of the City Attorney defends the interests of the City through preventative legal management, litigation, and prosecution within Municipal Court, appeals to District Court and the State Supreme Court. DEPARTMENT PERSONNEL: Attorney (3) and Legal Secretary (1.67). GOALS OF THIS DEPARTMENT: The primary goal for the Office of the City Attorney is to provide high quality and timely legal counsel for the City to minimize exposure to loss and protect the relevant interests for the City of Kalispell. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The FY2019 budget provides a continuation of the level of service from the previous year with the expectation that the Office of the City Attorney will be engaged in efforts to develop legal review for policy framework in the area of redevelopment, litigation management, and debt counsel related to previous issuances from the City. Increasing workload for the prosecutor brought about by increased filings by the public defender's office, increased property crime and the anticipated fallout from the implementation of Marcy's Law has reached a threshold making the hiring of an additional prosecutor advisable. ATTORNEY FUND: GENERAL 1000-404-411110 Personal Services 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Subtotal Maintenance & Operations: 210 Office Supplies/computer 322 Uxis/Nexis; books, subscriptions 345 Telephone & Communications 354 Contract Services/contingency 373 Dues & Training Subtotal Total EXPENDITURE DETAIL ACTUAL FY16/17 BUDGET FY17/18 ACTUAL FY17/18 BUDGET FY18/19 FTE's 4.67 4.67 4.67 4.67 $360,892 $372,621 $354,943 $382,200 $51,942 $52,804 $51,795 $61,927 $27,904 $28,950 $27,776 $30,045 $440,738 $454,375 $434,514 $474,172 $833 $2,500 $1,700 $2,563 $8,670 $8,000 $11,158 $8,500 $939 $1,000 $758 $1,025 $177 $5,000 $23,287 $62,400 $5,695 $7,000 $6,490 $7,000 $16,314 $23,500 $43,393 $81,488 $457,052 $477,875 $477,907 $555,660 MUNICIPAL COURT ACCOUNT # 1000-406 PURPOSE OF THIS DEPARTMENT: The purpose of the Kalispell Municipal Court is to serve the community and protect individual rights by providing prompt and fair administration of justice. The Kalispell Municipal Court processes all misdemeanor traffic, criminal and animal control offenses, orders of protection and civil cases that occur within the City limits of Kalispell. DEPARTMENT PERSONNEL: Municipal Court Judge (1), Court Administrator (1), Court Clerks (2). GOALS OF THIS DEPARTMENT: The goal of Kalispell Municipal Court is to provide the citizens of Kalispell access to a fair and impartial court system. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The fiscal year 2019 Municipal Court budget strives to maintain the ability to provide the citizens of Kalispell access to a fair and impartial justice system. MUNICIPAL COURT FUND: GENERAL 1000-406-410360 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY16/17 FY17/18 FY17/18 FY18/19 Personal Services: FTE's 4 4 4 4 110 Salaries and payroll costs $220,913 $228,151 $222,523 $233,996 121 Overtime $583 $0 $46 $0 153 Health $44,248 $51,674 $40,917 $43,902 155 Retirement $17,105 $17,683 $17,382 $18,350 Subtotal $282,849 $297,508 $280,868 $296,248 Materials & Services 210 Supplies $3,080 $4,500 $3,223 $4,500 320 Printing & books $228 $1,500 $1,938 $1,500 345 Tele. & Communications $87 $1,400 $101 $1,400 353 Technology funds $43,635 $40,000 $19,180 $40,000 354 Contract Services $10,065 $5,750 $2,946 $5,750 373 Dues & Training $3,738 $10,000 $4,042 $10,000 394 Jury& Witness fees $2,816 $7,500 $1,294 $7,500 Subtotal $63,649 $70,650 $32,724 $70,650 Total $346,498 $368,158 $313,592 $366,898 g PUBLIC WORKS ADMINISTRATION ACCOUNT # 1000-410 PURPOSE OF THIS DEPARTMENT: Public Works Administration supports community growth that sustains and improves the quality of community life through planning, accurate design, and quality construction. To assist others in providing and maintaining proper community infrastructure and facilities. DEPARTMENT PERSONNEL: (.25 FTE) .05 Administrative Coordinator .05 Public Works Director .05 Budget Resource Manager .05 Assessment Coordinator .05 Road & Fleet Superintendent GOALS OF THIS DEPARTMENT: 1. Ensure quality construction of infrastructure meeting minimum standards. 2. Maintain current and accurate mapping. 3. Provide prompt and effective review of site improvement plans. 4. Provide effective city budgeting guidance. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY19 Public Works Administration budget reflects the continuation of utilizing asset management software to inventory, perform work orders, and asset tracking management. This year modules will be expanded to include tablets for engineering staff, which will be used in the field for construction inspections, stormwater inspections and right away permitting. PUBLIC WORKS - ADMINISTRATION FUND: GENERAL 1000-410-430100 EXPENDITURE DETAIL ACTUAL FY16/17 BUDGET FY17/18 ACTUAL FY17/18 BUDGET FY18/19 Personal Services: FTE'S 0.25 0.25 0.25 0.25 110 Salaries and payroll costs $17,244 $17,705 $17,672 $18,149 153 Health Insurance $3,137 $3,289 $3,182 $3,285 155 Retirement $1,318 $1,346 $1,367 $1,396 Subtotal $21,699 $22,340 $22,221 $22,830 Materials & Services: 210 Office Supplies, Computers, Equip, and other Supplies $7,164 $8,000 $7,428 $14,000 231 Gas $2,736 $2,500 $2,708 $3,000 345 Telephone & Communications $311 $350 $283 $350 354 Contract Services $1,848 $2,000 $201 $2,000 373 Dues & Training $2,673 $2,500 $2,715 $2,500 521 Central Garage Transfer $3,459 $3,612 $3,612 $4,434 Subtotal $18,191 $18,962 $16,947 $26,284 Capital Outlay 940 Machinery & Equipment $0 $7,400 $7,004 $0 Total $39,890 $48,702 $46,172 $49,114 FY 2019 BUDGET HIGHLIGHTS Line Item Detail: PUBLIC WORKS ADMINISTRATION Capital Outlay: 210 Office Supplies, Computers, Equip, and other Supplies - $14,000 Increased line item to purchase two tablets for Public Works Engineering stafffor field work. 9 CITY FACILITIES MAINTENANCE ACCOUNT # 1000-412 PURPOSE OF THIS DEPARTMENT: The purpose of the City Facilities Maintenance is to provide safe and clean buildings for employees and citizens to transact municipal business. DEPARTMENT PERSONNEL: (1.45 FTE) City Facilities Maintenance shares personnel costs of Parks Superintendent, 1 Parks Caretaker, and a dedicated Custodial Position. GOALS OF THIS DEPARTMENT: 1. Provide essential building and janitorial services for the downtown city offices. 2. Provide specialized services in the areas of HVAC, plumbing, electrical and mechanical systems. 3. Provide maintenance services to Fire Hall Station 62. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: In addition to maintaining the physical structure and providing janitorial services of the municipality, budget expenditures will also provide a number of other improvements. Improvements to be made this year are new flooring and heat tape on the roof at Station 462, and seal coating of the KPR parking lot. Necessary replacements of air handler controller and air compressor, and computer updates at the Public Safety building are also included in the budget. m O a w �o O O N �o 7 N O � CJ OD 7 O 7 O N 69 7 O Q C, �o 00) N N Ol O 7 O O C, O w �n 7 N O1 a O O O O O O O O O O O O Cl Cl Cl v, Cl Cl Cl Cl Cl O O O O O O O O o 0) N 'o �--i l O �n lD 'o O l m N w w 69 69 69 69 7 69 m 69 N 69 69 69 69 N 69 59 N 69 Ol 69 w w w to w --i N N O 7 0) �n O O m 7 m m �o N 01 O O �o O1 m O 0) 7 l- �o w 69 69 69 7 69 M 69 6n I 69 69 69 N 69 69 69 N 69 m O O O O O O O O O Cl Cl Cl Cl Cl Cl O O O O O O O O O O O O Cl Cl oho 59 69 7 59 m 59 w 59 59 59 N U 69 7 N 69 w w O1 7 O �o �o O 0) O O O w 69 69 7 7 69 N rq 69 69 In rH 69 59 69 ,--i 69 69 N 69 �D 69 � II C, 0 H w � .c CIO C o N 0 ctl N 33 N O c. � o ti a •• � O W . � 00 ctl on 0 T 'O o 0 bq 1p O 7 �o O --i --i --i N N N N N m m m m m m �o m �o m 7 - N 0) 0 POLICE DEPARTMENT ACCOUNT # 1000-413 PURPOSE OF THIS DEPARTMENT: As members of the community we are committed to excellence for those we serve, ourselves and each other through the shared values of Integrity, Compassion, Loyalty, Professionalism and Honor DEPARTMENT PERSONNEL: 41 sworn officers including one Chief of Police, three Captains, eight Sergeants, three Detectives, four School Resource Officers, 21 Patrol Officers, and one Canine Handler. Our non -sworn staff includes an Animal Warden and a Parking Enforcement Officer, 3.75 Records/Crime Analysts, one Evidence Custodian, one Records Management Specialist and two Administrative Assistants. GOALS OF THIS DEPARTMENT: The police department strives to inspire a sense of safety in the community through specialized police services including patrol, investigations, school resource officers, special response, and additional programs that support these activities and the overall purpose of community based policing. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: To provide quality law enforcement services to our residents and the many visitors who come to Kalispell through a well -trained, equipped and professional staff. This budget continues our capital replacement plan to provide safe and reliable emergency response vehicles and improves the video and audio in -car recording system which memorializes officer contacts and evidence critical to criminal and civil court actions. We are focused on staffing levels that allow us to be a proactive law enforcement agency rather than reactive. With ever increasing calls for service and continued new construction our staff must grow to meet those demands. As a proactive agency we are focused on working with the community to find solutions and remedies to community issues. POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET POLICE - ADMINISTRATION FY16/17 FY17/18 FY17/18 FY18/19 Personal Services: FTE's 31 33 33 33 110 Salaries and payroll costs $2,112,474 $2,264,988 $2,147,179 $2,290,528 112 Severance -retirement $61,811 $0 $37,902 $0 114 Comp time Buyout $4,445 $3,000 $2,226 $11,600 121 Overtime (REG & AFT OT) $63,633 $80,000 $63,464 $80,000 123 Special Assignment Overtime $3,446 $25,000 $2,525 $25,000 153 Health Insurance $422,401 $445,536 $428,204 $447,526 155 Retirement $274,258 $296,098 $280,288 $299,512 Subtotal $2,942,468 $3,114,622 $2,961,788 $3,154,167 Maintenance & Operations: 210 Office Supplies $3,415 $3,500 $3,111 $3,500 215 Computer supplies/equipment/maint. $4,538 $5,500 $4,010 $5,500 218 Equipment non -capital $47,707 $53,500 $54,665 $31,500 220 Investigative Supplies $3,401 $4,000 $2,908 $4,000 221 Safety Equipment $6,704 $7,000 $6,045 $7,000 225 Major Case Unit supplies $1,589 $2,000 $2,110 $2,000 226 SRT Support/supplies $4,856 $10,000 $10,397 $24,500 227 Ammo & Supplies $21,236 $30,000 $14,570 $33,450 228 Patrol Car Supplies $15,321 $10,000 $7,051 $15,000 229 Other Supplies $11,297 $5,000 $4,492 $5,000 230 Crime Prevent. Supplies $904 $1,000 $532 $1,000 231 Gas $66,065 $75,000 $78,158 $75,000 234 Crisis Negotiations $2,012 $2,000 $820 $2,000 235 Bike Patrol $244 $750 $0 $750 237 Reserve Program Supplies $357 $1,500 $394 $1,500 320 Printing $4,668 $5,500 $5,184 $5,500 345 Telephone & Communications $18,041 $17,000 $18,638 $17,500 354 Contract Services $9,396 $7,000 $14,536 $15,750 357 Forensic Analysis/Pathology $7,314 $6,500 $6,578 $6,500 358 Canine/Animal :Vet. Treatment $167 $5,000 $1,593 $5,000 363 Office Equip Maintenance $2,975 $2,000 $2,830 $2,000 365 Mandatorymaint. & licensing/software $41,148 $27,000 $28,430 $27,000 369 Radio Maintenance $1,374 $2,500 $2,626 $2,500 con't 11 O O O O O O O O O O 7 N 00 V1 O O r N to Gn s9 s9 s9 r M M N M oo v s9 M is3 O r Gn r v o s9 s9 v s9 s9 s9 a M s9 s9 vl CJ A 0\0 69 69 69 69 69 NI 6R 69 £f9 ~ en M� Frl �I M 00 7 O N O1 M Iq M Vl Q1 �D C! M Q1 Iq O M M Q1 r 00 M Ql r M 00 7 Q1 00 �D O1 M C1 CT w M �c N N �D N Q, --i 7 7 O, 00 7 Q, O r M ry M is3 69 69 69 �D Q1 N Vl Q1 r 7 69 M :- is3 00 �--i �D 69 00 7 O ,� � s9 s9 M s9 s9 s9 � s9 r M s9 s9 v� r r; sn in Qn O O O O o o o v v M o 07 07 O r r o N O o0 H pp V1 ci O v O ci O M V1 ci ,--i M v O a V1 r O a V1 07 v Vl r N M r M r O O v �D h M o0 O 0 W .y M s9 s9 s9 s9 � O, N v O oo v s9 M is3 O, 00 is3 v a J r s9 s9 M s9 s9 s9 s9 0o M s9 s9 � � 69 en Qn in 65 r O N r r O O V V N 7 Q r N N 00 00 7 V V1 M 7 _ Q1 M 69 69 r r 7 00 00 Vl r to r r 00 r �--i O �D Vl r Ql Vl r Vl r N O r M Cl M M to r v N M h Vl v O o y M s3 s3 s9 s9 r O, v v M s9 M is3 o7 v s9 v r s9 s9 M 69 69 69 � 69 s9 69 �o M 69 s9 s9 IV 65 H M NI Qnin W W w on 0 o H to � UCA T� u w a o C �aC/) O cncn 48 W �a��x�C'n �; E O M vi o 0o N o N v N � o M vi H A � � N vmi vV'i N 07 �cw 7 CT l� O o7 c � O H 07 N 7 O l� N O O O O vi vi O O O� 00 �c m I 7 0; 69 m 69 vS V1 o 00 c i m 69 a rl v 69 c i 69 o 69 ko M to s9 s9 s9 sri s9 s9 sr3 �J 0000 �y � � Gn A ~ N M�M F� N N M O O 1 �D � Q, kn V1 N M Q, kn � O vi O vi N l� 00 �D 00 �D 00 vi ,--i CT 00 O N ri 00 -i M 7 M 07 00 M O l' �c Cl kn M m ry 7 7 M N 7 69 69 V1 00 m 69 N 69 69 69 N 69 M V1 r Gn 69 69 � 69 6R 69 69 � 69 6R Gn N W 00 �c O M O O l� 00 �Q �c M O O O O O O M 00 N r- n m vi a M v l� O vi O m v --i O l r 07 m 07 �c 07 r V1 O 0 O 0 O o O vi O vi O O r V1 DD l 00 7 O O 69 0i M M 00 vi �c ri 7 N O l V1 �c W rl vi vi m kn 7 69 69 V1 00 N 69 N 69 (A 69 M V1 r � 69 69 en Gn 69 6R 69 69 6R ul A ~ N en l— l— m 00 t O, vi O, N M 7 111 m CD 7 l m N Ili,--i O 00 O m M N N 7 vi N vi 07 N N 07 m N 7 7 69 59 Vl 00 N (A ti 59 69 69 N 69 M kn 69 69 e4 69 Gn 69 69 Gn 69 65 - M -- N W m E� c$ O o � o � m �y s9 .. rn rn rn O ,N U POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL - CONTINUED ACTUAL BUDGET ACTUAL BUDGET FY16/17 FY17/18 FY17/18 FY18/19 Operating Transfers: 827 To Drug Fund 2916 $67,500 $64,000 $64,000 $64,000 828 Transfer to Cops Hiring Grant fund 2918 $60,000 $60,000 $60,000 $0 829 Transfer to Block Grant 2919 $3,500 $3,500 $7,000 $3,500 Subtotal $131,000 $127,500 $131,000 $67,500 Total $4,710,898 $5,071,616 $4,893,772 $5,124,531 FY 2019 BUDGET HIGHLIGHTS Line Item Detail: Police Department 940 Portable Radios - $30,000 942 Interview Room Recording - $21,000 944 (3) Patrol Cars - $134,700 14 O O O O v O O O O O O O O O v o v r o r- O C, v v O N r� C, O o O v O o o o N M v o N 0 o 0 0 0 0o 0 v 0 v 0 o 0 o N o o o v v M n s9 00 W r- O V1 N_ O Z O V1 N Vi Vi V1 69 M Vl �D Vi O_ �D O O N M_ M M ' ` O r- N 69 69 69 7--i 69 M M N M M 69 N 69 69 69 69 69 69 69 69 69 69 69 69 69 69 Vl 69 l� 69 --i V 69 69 11 69 69 A ~ N 69 0� r M 00 0� O r- ,--i rl 00 00 O O O O O M Cli ,--i �c O 69 M N 7 0� Vl 00 M l— O 69 0000 l ^^ CD 7 M M 00 O N O O_ 7 01 M_ 69 V1 00 N V1 V1 ,--i V1 N 00 69 l— o, 7 69 N 69 69 69 M 69 69 (A 7 vi M l� 69 69 69 N N N 69 69 69 69 69 69 69 M Vl l� N 69 69 N 69 69 N N 69 69 69 V 7 M O O O 0� 00 7 O O O O V1 O O O O O O O O O V1 O O --i O O �n �D l� O O O M Vl 00 O O O Vl O O O O N M Vl l� O O O O O O O O O 69 W 00N O V1 N_ O O V1 Vi N V1 V1 � V1 l� �D N 69 69 69 7 69 N M N N Q, N 59 N 69 69 69 69 69 69 69 m 69 69 59 59 69 N 69 7 69 vi M N 69 o0 V1 7 69 N Q\ 69 69 69 69 A ~ N 69 n O vi 7 N--i l� vi o, 00 O O O O of Cl) vi O V1 o V1 N M O oo oo 7 M l� r �D M �D C, O N 69 l— N 0� o0 00 0 v oo oo M C, O o 69 ,--i vi 69 7 co �D r m 0 7 0_ ^^ v : N 7 69 �D O �D 69 69 o0 69 69 GD 69 l 69 69 Gnl^ 69 N 7 M vi Cl Q\ M �D 69 69 69 M N N 69 69 69 69 69 69 N m M 69 �D L M 69 69 N 69 69 N 69 69 U N o o ❑ a o � O c W ^ �n ., C7 o U � \ o f� F. = U o s c W o f� o ai 0 w = U � � � Q U U F. 0 0 o v v c� M vi v vi o 0o c� v N M v O N N N v v v vi N �c � �c o, �c m � oo oo N O N ci o v N N N N N N M M M M M M M M M vi o0 o0 0 0� PLANNING DEPARTMENT ACCOUNT # 1000-420 PURPOSE OF THIS DEPARTMENT: The purpose of the Planning Department is to develop and implement appropriate plans and policies that facilitate short and long term growth needs for the City of Kalispell. DEPARTMENT PERSONNEL: Planning Supervisor (.65), Office Supervisor (.5), GIS Coordinator (.8), Senior Planner (1) and Planner (1). GOALS OF THIS DEPARTMENT: The Planning Department has several primary documents that are reviewed and updated to guide development and zoning for the City of Kalispell. These documents typically get adopted through extensive public hearing processes. These include, but are not limited to the Kalispell Growth Policy, the Zoning Code and Subdivision Regulations for the City of Kalispell, the recently adopted Core Area Plan and the Downtown Kalispell Plan. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: During FY2019, the planning department will continue a planning program for downtown Kalispell. The Department will finalize an urbal renewal plan for the Downtown; defining problems faced by property owners and tenants in the downtown area that are holding back development or re -development. Staff will then develop and implement plans to resolve those issues, including the development of a TIF district for the Downtown. The department will continue to work toward implementing the Core Area Plan, assisting FCEDA with the relocation of the railroad line and development of the rail industrial park. The Department will work with property owners and the general public leading to the creation of an overall development plan for the Kalispell Rail Core Area. Finally, staff will begin the pedestrian and bike facilities study with recommendations of key routes and connectors to be completed. PLANNING & ZONING FUND: 1000-420-411020 Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies/Equip/ Software 231 Gas 331 Publication & Filing Fees, Books, Printing 345 Telephone 354 Contract Services 373 Dues & Training 521 Central Garage Transfer Total M&O Capital Outlay 944 Total Budget EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY16/17 FY17/18 FY17/18 FY18/19 FTE's 4.05 3.95 3.95 3.95 276,806 266,269 264,432 278,527 56,225 60,020 55,251 60,251 21,125 20,657 20,731 21,867 354,156 346,946 340,414 360,645 $4,454 $5,000 $204 $6,000 $133 $300 $137 $300 $1,040 $2,000 $1,625 $2,000 $1,098 $900 $787 $1,000 $0 $1,000 $6,743 $2,000 $1,918 $6,000 $7,341 $7,000 $1,295 $949 $949 $1,129 $9,938 $16,149 $17,786 $19,429 $0 $15,000 $13,972 $0 $364,094 $378,095 372,172 $380,074 16 COMMUNITY DEVELOPMENT ACCOUNT # 1000-480 PURPOSE OF THIS DEPARTMENT: Community Development works collaboratively with the community to improve the overall quality of place and life for residents and businesses. DEPARTMENT PERSONNEL: Assistant Director of Planning, Building and Community Development and Community Development Coordinator. Both of these positions are partially funded through the Westside TIF and Airport TIF. GOALS OF THIS DEPARTMENT: 1. Support the economic and physical development of Kalispell. 2. Provide quality working, living and recreational environments. 3. Promote diverse and affordable housing. 4. Support education and employment opportunities. 5. Act as liaison to business, tourism, education, community and economic development groups. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The FYI Budget is focused on meeting the Community Development Department's commitment to the community in the areas of economic development loans, Tax Increment Financing District management, Core Area redevelopment, downtown support, collaboration with community groups, sustaining affordable housing efforts, Brownfields Program implementation, and neighborhood support. Community Development FUND: 1000-480-470210 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY16/17 FY17/18 FY17/18 FY18/19 Personal Services: FTE's 1.00 1.00 1.00 1.00 110 Salaries & Wages $61,028 $63,180 $62,351 $64,795 153 Health Insurance $8,567 $8,307 $11,474 $14,329 155 Retirement $4,718 $4,876 $4,892 $5,060 Subtotal $74,313 $76,363 $78,717 $84,184 Materials and Services: 210 Office Supplies $132 $1,500 $1,277 $1,500 211 Grant Administration Expenses/project exp $594 $500 $0 $750 312 Postage & Printing $71 $500 $496 $500 334 Montana West Membership $500 $500 $500 $500 345 Telephone, Communications $586 $900 $343 $900 354 Contract Services $324 $1,500 $160 $1,500 373 Dues & Training $4,020 $5,000 $1,576 $5,000 379 Meetings $232 $1,500 $0 $1,500 Subtotal $6,459 $11,900 $4,352 $12,150 Total $80,772 $88,263 $83,069 $96,334 17 Gn o 0 0 0 0 C [� W Cn O o O o O C) O C) O o U CJ 00 v�i v�i 00 l� v�i ) C/) o 69 00 00 V1 M 00 69 °J W 00 00C r r r Gn Gn Gn Gn Gn ° V] [� 0 0 0 0 o w W W 00 O O M v O H � w ICI H w � AO O r 06 a w v v En v a � V ` ' U � ss ss is3 � ❑ o E a�i ° 0 U 't O W O M � O 0 0 Q, :�❑❑' N rah .� WW i� o a M h�l M 00