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11-15-18 Site Development Review Committee MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, November 15, 2018 Lower Level Conference Room 201 First Avenue East ATTENDING: Jeff Clawson, Building Official Chad Fincher, Parks & Rec. Director Tom Jentz, Planning & Building Director Rick Parker, Building Plans Examiner Tom Tabler, Senior Civil Engineer Kathy Nelson, Recording Secretary HEAR THE PUBLIC: None. PERFORMANCE BOND REMINDERS: Dave Dedman, Fire Chief Patrick Jentz, Engineer II Jarod Nygren, Senior Planner Wade Rademacher, Police Captain P.J. Sorensen, Chairman Oral Surgery Center — Village Loop. Sorensen asked about a bond for the landscaping at this project. Fincher will go look at this project. OLD BUSINESS: Universal Mechanical — HVAC - 707 W Center St; Remodel/Change of Use. Sorensen discussed this with T. Jentz. They decided to send an e-mail reminding them they had committed at the September meeting to have plans in as well as some of the key building improvements that were supposed to be done, and then a performance bond in place for the site improvements by mid - October. They noted that these items need to be completed/submitted by the end of November or we will refer this to our legal department as they are operating in the building. This will be on the agenda for next week. Northwest Drywall — 1109 E Oregon St; new warehouse in the Rail Park at the south end. Tabler stated the engineers are getting close to submitting the plans to the owner for review. They could have an issue with an open foundation and freezing temperatures. Parker sent an e-mail to Roger Porch on Tuesday to refresh him on all the items that we still need to have submitted. The architect did send Parker the energy code this morning. We still don't have the geo-tech report, the site plans, and a confirmation from their structural engineer stating the original design from July is going to work with the geo-tech report. This will be on the agenda for next week. Flathead Special Ed Co-op — 21 Meridian Ct; new school building. Nothing new on this. Sorensen discussed this with T. Jentz. He will contact them this week to see what their status is and if this is an active permit. We have had nothing on this for three months. This will be on the agenda for next week. Maw — 25 Appleway on the south side; apartments. Two 4-plexes. Tabler stated Public Works sent out second review comments, and the engineer got back to us and wanted to schedule a meeting to go through some of those comments. The meeting was canceled, so we'll have to reschedule. This will be on the agenda for next week. World Gym — 555 East Swift Creek Way (no longer Diamond Peak); new athletic club. Tabler spoke with their engineer earlier this week. They have one temporary pond and two potential sites. They are working through that to decide which site they want to use the temporary pond on. The pond was approved for the lot to the west of this. If they want to transfer and use it with this one, then we just need a letter from the owner stating that they acknowledge they are going to take the storm sewer facilities that title the property to the west and move them to here. If anything gets built on the west, then they would have to either (1) have the regional pond completed or (2) do on -site treatment. The engineer had sent off a draft letter for the owner to review. Parker is still waiting for plans for mechanical, plumbing, electrical and structural to be submitted. Fincher is waiting for landscaping information that is going in the 50-foot easement on the south. Sorensen stated that the plat amendment also needs to get done. This will be on the agenda for next week. Sunrift Brewery — 55 — 1" Ave WN; Phase 2 —convert existing building to a restaurant. Sorensen spoke with Mark Johnson on Friday, and he stated that the updated civils will probably be in toward the end of this week. There are some architectural renderings, too, that they have not quite finished. This will be on the agenda for next week. NEW BUSINESS: None. PLANNING OFFICE ITEMS: Parking District — the Westside Parking Management Zone Amendment to include the 700 block of 6th Avenue West went through Planning Board on Tuesday night. They will be sending their recommendation onto City Council. Turley - 749 W Center — change of use to auto restoration. This was approved by the Planning Board for a Conditional Use Permit, and will continue on to City Council. Cottage Gardens — An application for a 39-lot subdivision on Three Mile Drive, south of Mountain Vista Phase IV. This is for a Preliminary Plat and a zone change for the north half. This will be on the December Planning Board. Any comments should go to Nygren. OTHER REPORTS: Wal-Mart — Sorensen asked about their progress, and Tabler stated the documents are still in their office. They just need to sign them and get them back to us. 2 Kalispell Downtown Association — Nygren met with the KDA. They want to do a project for bike racks. They would like the mounts to be universal so they can be moved around. They are looking at Main Street, 1 St Avenues East and West, and/or the side streets between 1 St and Main. They would like this to be a "competition" where groups can design and build them. They would be two- dimensional designs. The groups would be like FVCC Art Dept., the high schools, or businesses. They are asking for our guidelines as to what they can do, where these can be located, how far off the curb, etc. Perhaps next to no parking areas. Tabler will look at some in Missoula this weekend. Clawson noted the racks will need to be parallel with the walking direction of the sidewalk to avoid accessibility issues. The competition would be based on creativity. Jefferson Road — Tabler sent out comments for the extension of Jefferson Road North. There is a landscaping component to that that Fincher will need to review. They still need to get through the DEQ process. Certificates of Occupancy — Clawson stated that when they send out the C of O checklists, they are not getting them back within the timeframe they are supposed to get them back. If you are going to be gone, please have someone else in your office take care of that. Also, some issues that come up in Site Review come down to the very end, and there is no way you can resolve those at the last minute before the C of O is issued. If something comes up in Site Review that needs to be addressed, please follow through with it so it is done when the project is done. Sorensen added that if you see issues on a project during an inspection, let Building know what the issues are so when the contractor calls and asks about their C of O, we can tell them who and why it is being held back. E-mail communication between all departments needs to be improved regarding all projects so everyone will know what everyone is doing. Next Week — We will be meeting on Wednesday, November 21 St for Site Review due to the Thanksgiving holiday on Thursday. The meeting was adjourned at 10 : 3 0 a.m. cc: Police City Manager Fairgrounds MDOT Bldg. Fire City Clerk City Airport Planning Parks Comm. Dev. Public Works