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08-27-18 City Council Work Session MinutesKALISPELL CITY COUNCIL WORK SESSION MINUTES AUGUST 27, 2018 View the minutes attached to the audio of the meeting at: htt2://kalispell.com/480/Meeting-Videos A WORK SESSION OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 PM ON MONDAY, AUGUST 27, 2018, IN THE COUNCIL CHAMBERS AT CITY HALL IN KALISPELL, MONTANA. MAYOR MARK JOHNSON PRESIDED. COUNCIL MEMBERS SANDY CARLSON, KARI GABRIEL, CHAD GRAHAM, PHIL GUIFFRIDA, TIM KLUESNER, ROD KUNTZ, WAYNE SAVERUD AND KYLE WATERMAN WERE PRESENT. Also present: City Manager Doug Russell, Planning Director Tom Jentz, and Senior Civil Engineer Tom Tabler. Mayor Johnson called the work session to order. DISCUSSION ITEMS 1. MT Base Camp Proposed RV Park Russell updated council about the proposed RV park, noting that the entire application will be on next Monday's agenda. He noted staff from Planning and Public Works are available to answer questions. Guiffrida noted he sent his questions in an email and they were satisfactorily answered. (The questions and answers are attached hereto and hereby made a part hereof.) There were additional questions. There was lengthy discussion regarding the requested gravel parking pads rather than asphalt. There was discussion regarding the street status and the unused roundabout and Jentz answered questions. There was discussion regarding traffic and the bypass. Public Comment None. 2. Airport Master Plan Update and Request Russell introduced the issue, noting the applicants could not be available for this work session, and explained what the Airport Board was looking for in their Master Plan Update and Request. Russell answered questions. Kalispell City Council Work Session Minutes August 27, 2018 Page 1 Council decided to wait until the Airport Board could attend the work session for an in-depth discussion. Public Comment None. CITY MANAGER/MAYOR/COUNCIL REPORTS Russell noted staff will plan on having the Airport Board on the Agenda again in four weeks and that he and the Mayor will be in Washington DC next week meeting with various officials regarding the BUILD Grant so they will not be at the September 4 council meeting. Kuntz remarked on an editorial in the Daily Interlake from a writer who thanked those that supported Initiative 1701 but who criticized council, the Chamber and the commissioners for not supporting it; he noted he left a message for the author stating that council did not take any formal position on the issue. ADJOURN The work session was adjourned at 7:57 p.m. Attest: �OF K1?�Ll�p�ii,,� Q�G�,� Ai ee Brunckhorst, CMC V City Clerk = SEAL I S92 P MONT P� 1111111 Prepared by: Judi Funk Deputy City Clerk Kalispell City Council Work Session Minutes August 27, 2018 Page 2 Base Camp Questions for Council Work Session August 27, 2018 Condition 12: A sewer dump station (or similar mechanism intended to capture the surcharge) shall be constructed near the entrance to the site so that R. V. 's entering the site can empty their waste. All R. V. 's entering the park shall daunp their sewer into the dump station prior to hooking into the City of Kalispell sewer system. The developer shall provide and maintain a nneter approved by Public Works which can be read with the City's meter reading system. Questions in regards to Condition 12. I have concerns about the impacts of significant amounts of RV chemicals being sent to the WWTP. These concerns may not be justified however I need evidence to prove that at build out of the RV park we will not see impacts at the WWTP that will become the problem of the citizens of Kalispell. The very fact that we are requesting a surcharge indicates impact. Some chemicals used in RV black water tanks are extremely toxic (Formaldehyde and Ethanol to name a few). My guess is high levels of toxic chemicals could have adverse effects on bacteria we need in our WWTP processes. Over the years we have heard about possible damages caused to the WWTP from brewery discharge and had procedures put in place to protect our facility. We recently had discussions on potential impacts from Stampede Packaging's connection to City sewer and measures that were put in place to reduce risk from their impacts. Surcharges are also applied when the strength of the wastewater is greater than the average domestic strength. As such the city charges for the higher strength wastes. Currently in City Code we are able to collect for TSS and BOD higher strength wastes, as we update our code and meet pretreatment regulation we will add additional parameters to the high strength waste charge including nutrients, metals, oil and grease. As far as impacts from the RV Park which could potentially wipe out the biological processes at the plant, the resources we have contacted felt the WWTP is far enough away from the RV Park that the sewage would be diluted enough to not cause any problems with biological loss (won't kill the bugs). At buildout there is the potential of 330 RV spaces. RV Parks by design see lots of short term stays. This means 330 RV spaces can equal significantly more than 330 RV's a week. How do we measure risk? We measure volume with water usage and the difficulty to treat with sampling (see question 3 and 5). 3. Is sewage sampling an option if so will it be at the Owners expense? Due to perceived strengths of effluent, participation in the City's Pretreatment program will be required. As a part of that program, sampling will be required to determine the strength of effluent sewer. The Pretreatment Coordinator will work with the developer/owner to develop a sampling protocol for the site. The Owner is typically responsible for these costs. An exception would be if the City required an additional sample as a check of the results done per the plan. If the results of the check correspond to the one collected per the plan, the owner would not be responsible for those costs. 4. How have other municipality's handled it? Per our communications with other municipalities, they don't treat RV hookups any differently than other hookups. 5. How do you determine the appropriate surcharge? A Memorandum of Understanding (MOU) is developed between the City and the Owner to outline impact fee wet industry charges and billing surcharges. As part of the MOU, sampling plans are created to capture sewer strength and they are billed accordingly. Per the City of Kalispell Rules and Regulations Governing Sewer Service, a surcharge is required for strengths above 250 PPM Biological Oxygen Demand (BOD) and 250 PPM for Total Suspended Solids (TSS). For each 25 PPM above 250 PPM for BOD, an additional $0.24 per thousand gallons is required. For each 25 PPM above 250 PPM for TSS, an additional $0.22 per thousand gallons is required. For the surcharge, the sampling continues according to the sampling protocol established by the MOU. The surcharge is based on the actual sewage strength as sampled and the volume is determined by the metering of the water service(s). 6. Will every RV Spot have full hookups (sewer)? Yes, every spot will have water and sewer as proposed. 7. Is there a private septic option vs hooking up to City sewer? No. Sewer will be available and must be extended per City Standards. The sewer mains within the site (outside of the public right-of-way) will be considered private and will be privately maintained by the Owner. 8. 1 have seen/smelled RV owners pull into their RV spot and dump their black tank on many occasions (not using a centralized RV dump). I have also seen many RV owners leave their black water tanks open while staying in an RV spot. One could only assume that if someone is willing to do that then they are probably pouring chemicals straight into their tank which puts it concentrated into the sewer. (If you do it that way picture all of your solids building up while the liquid leaves the tank!). Per the proposed plan, RVs can directly connect to sewer. Again, until the sewage hits a main in the Public ROW, it will be privately owned and maintained. 9. Requiring RV Owners to dump upon entering a park is something I have never seen before. How do we justify it and how do we enforce this condition? The intent of this condition was to capture sewer volume from RV's entering the park which may have a full sewage tank when arriving, but not fill their water tank when leaving (i.e. the water meter(s) usage may not account for the volume). Upon further evaluation and discussion, we determined most users of the RV park will be non -local and would not leave the park with ernpty water tanks — this will be a stop on their road trip, so they will fill their water tanks prior to leaving. The difference between water usage accounted through metering and sewage collection should be negligible. This condition can be removed. 10. Most RV Owners I know dump at a dump station upon entering a park. For the applicant to say this isn't the norm confuses me. If you are traveling from location to location you need that travel time to agitate the holding tank, this is why RV owners dump after travel and not upon leaving a RV park. We believe the applicant was concerned about managing a single dump site for RV's entering the park. Concerns were that the entrance would get backed up and/or RV's may enter without management's knowledge (ie middle of the night). Dumping at the individual sites should be fine. 11. Also does Public Works have concerns over stormwater impacts from dumping errors or RV washing at RV sites. I have seen regulations prohibiting this at some RV parks and have also seen some extremely steep fines for dumping on the ground (especially in Oregon). Both of these types of issues would be considered an illicit discharge and could potentially be accessed a fine by the City and/or the State. 12. 1 also see in the regulations that RV spots do not have to be paved, if they are paved how does this effect Storm Water impact fees? Most formal RV parks I have been in are paved. Per our calculation for storm impact fees, gravel surfaces are considered impervious (same as pavernent) and should not affect the total fee. Most sites of this size are calculated by the acre (6 ERUs per acre), which takes into account the entire parcel size rather than the total impervious area.