05-18-18 City Manager ReportCity of Kalispell
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OFFICE OF THE CITY MANAGER
Information Memorandum
5/18/2018
1. Parks Department
On April 28, volunteers from the local Home School Association volunteered their time
to paint over graffiti that has collected in the tunnel between KYAC and FVCC over the
past year. They also helped mulch trees at the sports complex.
The Montana Conservation Corp. (MCC) spent the
week of April 30 - May 4 helping to improve the
natural area at Leisure Park. Woody debris was placed
in piles to establish wildlife habitat and an eight foot
tall temporary fence was placed around the six acre
piece of property to help limit deer access while young
trees become established. Trees were also planted to
develop canopy for the property.
Thanks to the Kalispell Public Works Department for
resurfacing the Begg Park parking lot last week. Also
thanks to Paws to Play for helping with the funding to
make this project possible. Paws to Play also helped
plant 15 new trees at the Dog Park on May 6. The Dog
Park reopened on May 15, though there are still several
projects to be completed.
Forestry work in 2017-2018 through contracting and in-house staff has included 1,192
small trees (trees under 5" in diameter) being pruned, 885 large trees being pruned, 150
trees removed, and 214 stumps ground.
As part of our new summer programs, we have partnered with the Hockaday Museum of
Art to offer two adult art classes. Our first class, "Botanical Watercolor Painting," begins
with the basics of watercolor painting — how to use brushes, color mixing, applying paint.
Over the six weeks, participants will practice painting fruit and flowers while honing
their observational skills. Our next class, "Drawing: From Black and White to Color," is
a one -day course offered on either June 16 or July 28.
Registration for our Camp Woodland Summer Day Camp is
going well. Our camp is limited to 100 kids per day and we
are already 89% full with 4 weeks before camp starts. A list
of this summer's field trips can be found on our website.
Registrations for our Adult 7v7 Soccer League closes this
Friday. We are expecting 8-10 teams to participate. Teams
typically play each team once throughout the season and then compete for the league
trophy in a three-week playoff. The league will take place in at Stillwater Christian
School.
2. Public Works
Stormwater Permit- Public Awareness
Public Works participated in Parks and Recreation's Arbor Day this year and were able to
educate 131 local third -grade students about stormwater and the importance of trees.
Casey Lewis and Patrick Jentz organized a booth and interactive activity that allowed
students to mimic stormwater and pick up pollutants while flowing to a real storm drain.
The activity highlighted how trees can reduce stormwater runoff and pollutants from
entering our storm
system and
eventually polluting
local creeks and
rivers. Students were
rewarded with a
stormwater medal
after the activity was
complete. This outreach and education event helps the City of Kalispell comply with our
Municipal Separate Storm Sewer System (MS4) Permit issued by Montana Department
of Environmental Quality.
Sewer Division Maintenance
The Sewer/Storm Division actively looks for areas of inflow and infiltration into the
sewer system in the spring. Surface and ground water will enter the manholes through the
unsealed interface between the manhole rim and asphalt/concrete, unsealed portions of
the manhole joints, and cracks in the manhole structure. Preventative maintenance is a
crucial part of reducing the amount of surface and ground water introductive into the
sewer system. To address the inflow and infiltration into the sanitary sewer system, City
Sewer Staff has been in the field sealing manholes with a Hydrophilic Foam. The product
is a liquid that expands into foam when it encounters water. The foam expands sealing
the opening and stopping the infiltration. When the area has dried, a hydraulic grout is
applied inside the manhole to cover and re -enforce the foamed area. Eight manholes
west of Meridian have been sealed so far this year. The Sewer Staff will continue to seal
manholes throughout the summer, as time permits.
Street Rehabilitation Projects
Street Maintenance Staff have completed one of the road reconstruction projects thus far
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on East Nevada Street between 1" Avenue EN and 2nd Avenue EN. Ten overlay and
reconstruction projects are schedule to be completed in the summer of 2018 and spring of
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2019. Currently, street crews are performing overlay
operations at Glacier Village Greens. To stay up to date on
active City street rehabilitation projects, please see the City
website and click on the construction alert icon.
WWTP Secondary Clarifiers
Heavy algae growth in the final clarifiers create problems in the
final effluent sandfilters every year. Rather than installing
fiberglass weir covers, at a cost of $70,000 per clarifier, the
Operators came up with the potential cost saving idea of
installing a sun shade to cover the clarifiers. A custom made sun
shade was recently installed and will be evaluated over the
summer for its effectiveness. Should the sun shade work, the
City will have a cost saving of over $65,000 per secondary
clarifier. Here is a picture of the sun shade installed on the north
final clarifier.
3. Police Department
Attached to this report is the latest case and arrest report.
The Kalispell Police Department's Special Response Team attended the Mountain States
Tactical Officers Association annual conference in Helena from April 30 — May 3. KPD
SRT officers received instruction from top tactical trainers in a variety of fields.
On May 2, K9 Officer Jason Parce and Cairo gave a presentation to a local Boy Scout
troop.
Major Case Unit team members Dennis Peterson, David Massie, and Cory Clark are in
Great Falls this week attending a Basic Crime Scene Examination and Evidence
Collection school.
Officers Jesse Allen, Justin Turner, Ron Clackler, and Quintin Fowler attended the Crisis
Intervention Team (CIT) Academy this week in Kalispell. The CIT academy's purpose is
to assist first responders (law enforcement officers), detention staff, and dispatchers in
engaging, assessing, and assisting individuals in crisis with mental and/or co-occurring
substance disorders. CIT is a 40-hour evidence based training that encompasses tools and
skills needed for first responders to better manage individuals presenting with mental
health and/or co-occurring substance disorders. This training exposes the participants to
materials and experiences from trained mental health and medical professionals to better
prepare them to effectively and safely work with this unique population. CIT Academy
instruction includes: Suicide assessment and intervention, substance abuse and dual
diagnosis, introduction to mental illness, psychotropic medications, legal issues, elderly
and children's issues, developmental disabilities, intervention strategies, scenario
training, and site visits.
4. City Clerk/Communications Manager
The City Facebook page is close to reaching 4,000 followers and had a weekly reach of
over 34,000 people several times in the last month. This reach helps highlight news and
events from the city and directly assisted in the arrest of an arsonist recently.
As the Kalispell Trail and Complete Street Project design gets underway the City Clerk is
working with the Community and Economic Development Department and other partners
to add additional outreach information and refresh news on the Kalispell Core and Rail
website.
City of Kalispell Notify Me subscriptions have now been completely transitioned to the
new city website. Original MailChimp subscribers that have not signed up at the new
website at http://www.kalispell.com/list.aspx will no longer receive auto emails from the
City of Kalispell Notify Me system.
The City Clerk is offering news article support across Departments to keep the Kalispell
News Highlights section of the website populated and refreshed frequently.
5. Finance
Accounts Payable
For the month of March, accounts payable processed 379 checks to pay almost 700
invoices from 278 vendors. Total amount of accounts payable checks issued in March
was $3,443,501.
For the month of April, accounts payable processed 218 checks to pay almost 500
invoices from 184 vendors. Total amount of accounts payable checks issued in March
was $1,464,457.
Utility Billing
There were 15 new commercial water and sewer accounts set up in March. Seven of
these new accounts were changes in ownership and three others were fire lines.
There were 13 new commercial water and sewer accounts set up in April. Four of these
new accounts were changes in ownership and eight others were fire lines.
There were 46 new residential water and sewer accounts set up in March. Most of these
(32) new accounts were changes in ownership. Three new residential accounts were
taking possession from the builder/contractor.
There were 57 new residential water and sewer accounts set up in April. Most of these
(37) new accounts were changes in ownership. Nine new residential accounts were
taking possession from the builder/contractor.
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The utility billing clerks processed about 9000 bills for water and sewer service in both
March and April. Water charges for services were about $200,000 monthly. Sewer
charges for services were about $350,000 monthly.
On April 5, the water department notified (tagged) 192 customers for past due accounts.
Most of these (about 160) made the required payment prior to being shut-off.
On May 3, the water department notified (tagged) 262 customers for past due accounts.
Most of these (about 230) made the required payment prior to being shut-off.
6. Human Resources
Human Resources has been working with MMIA to coordinate meetings for them to give
presentations to municipal employees regarding the 2018 open enrollment and answer
any questions they may have.
The Open Enrollment theme this year is, "It's about time!" MMIA will cover:
- Changes to the Get Wealthy wellness program
- What you need to know for Open Enrollment
- Plan change for 2018/19
- Specialty medication claims processing
7. Fire Department
Since the last update, the Kalispell Fire Department has received 380 calls for service and
has conducted 7 outreach trainings with approximately 90 individuals in attendance.
With the introduction of spring weather we are starting to see an increase in request for
fire station tours and fire safety presentations from area residents, clubs, and businesses.
In the past week's we have also presented at KRMC's safety day and assisted with a child
safety car seat clinic at the same event.
On Saturday April 9, fire department staff and members of Local 4547 assisted the
Kalispell Lions Club in our annual Lions park cleanup day.
Fire department staff have also recently taken part in wellness training sponsored and
presented by Montana State Firefighters Association. This program called O2x, is
customized and focused for individuals in the fire service and educates individuals in
proper exercise related to day-to-day activities in the fire service, mental health and
wellness, and proper diet. The goal is to this program is to finish one's career as healthy
as when we started and to protect one from injury.
8. Building Department
In the last 2 weeks, we have issued permits for 7 single family/duplex and/or townhouse
units. That will bring the total of new single family/duplex and townhouse units for the
year to 23, compared to 33 last year at this time.
The building permit was issued for the new Flathead Valley Oral and Maxillo Facial
Surgery located at 60 Village Loop. The estimated project valuation is $1.3 million. The
Albertson's remodel permit located at 900 W Idaho has been issued. This project's
valuation is $850,000 and includes new cold cases, a Starbucks Kiosk, and other new
features. Finally, the permit was issued to CAP for a remodel of the Courtyard
Apartments located at 1842 Airport Rd. The project valuation for this is estimated to be
$2.7 million.
9. Planning Department
The Planning Department is completing a draft of the Downtown Urban Renewal Plan.
This document will be presented to the Planning Board at a work session during the June
21 board meeting. The urban renewal plan will identify specific redevelopment goals and
projects in the downtown as enumerated in the recently adopted Kalispell Downtown
Plan and it will also form the basis for the creation of a new downtown TIF which will
serve as a funding tool to help implement the projects identified in the urban renewal
plan.
The planning board will also hold a work session on a proposed 50-acre Planned Unit
Development containing a 330 unit RV Campground to be located in the Siderius
Commons PUD. The RV Park, Montana Base Camp, would be situated 1/4 mile west of
the US 93 Bypass/US 93 South intersection on the south side of the US 93 Bypass,
diagonally southwest of Gardner's RV Sales. Access would be via the roundabout on the
US 93 Bypass on the north and Ashley Meadow Road on the south. The applicant is
Andrew Matthews of Orlando, Florida.
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