3. Resolution 5332 - Fiscal 2009 General Fund Budget Amendments
Cl*ty of Kali
Post office Box 1997 - Kalispell, Montana 59903-1997
Telephone (406) 758-7701 Fax - (406) 758-7758
REPORT To: Mayor Kennedy and City Council Members
FROM: Amy Robertson, Finance Director
Myrt Webb, Interim City Manager
SUBJECT: Budget amendment for the City's Fiscal 2009
General Fund.
MEETING DATES December 15, 2008
BACKGROUND: Upon review of the current status of revenue collections and
expenditures in the General Fund it has been determined that an adjustment to the General Fund
appropriation is necessary. Exhibit "A" on the attached resolution details line item adjustments
by department. These adjustments reduce maintenance and operations of all of the General Fund
departments. The adjustments include an addition of $100,000 to the City Manager budget to
pay severance and fund the recruitment of a new city manager. As requested by Council there are
no reductions of staffing levels, salaries or hours. These revisions are estimated to result in a
year end cash reserve of about $250,000.
RECOMMENDATION: Adoption of Resolution 5332 amending the appropriation.
FISCAL EFFECTS: Total General Fund appropriation is reduced to $ 10,555,788.
Any H. Robertson MyrtWebb
Finance Director Interim City Manager
RESOLUTION NO.5332
A RESOLUTION REVISING THE ANNUAL APPROPRIATIONS FOR THE CITY OF
KALISPELL, MONTANA, AS SET FORTIS IN THE 2008-2009 BUDGET ADOPTED BY
THE CITY COUNCIL.
WHEREAS, the City approved Resolution 5315 appropriating $10,654,841 on September
22, 2008, and
WHEREAS, the City has determined that the appropriation needs to be reduced to meet
the changing economic situation which has resulted in a lowering of resources,
and
WHEREAS, the line item adjustments to the General Fund Budget are more particularly
described on Exhibit "A" attached hereto and incorporated herein by this
reference,
NOWTHEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
KALISPELL AS FOLLOWS:
SECTION I. That the annual appropriations of the City of Kalispell, Montana, and the same are
hereby fixed as follows:
FUND
General Fund
Revised Appropriations
$ K5555655
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE
CITY OF KALISPELL, THIS 15th DAY OF DECEMBER, 2008.
Pamela B. Kennedy
Mayor
ATTEST:
Theresa White
City Clerk
GENERAL FUND
mid year EXHIBIT "A"
FUND: 1000
BUDGET
FY08f09
Cash available 711108
$
473,546
Anticipated Revenue
PROPERTY TAXES:
$
5,0705000
LICENSES; PLANNING & ZONING fees: planning
revenue lowered $125,000
$
153,500
INTERGOVERNMENTAL REVENUE:
$
21287,238
FINES AND FORFEITURES:
$
536,000
CHARGES FOR SERVICES:
$
11,496,044
MISC. REVENUE:
$
6765115
INVESTMENT REVENUE:
$
70,000
REVISED Revenue
$
10,2881897
Other adjmts to Revenue:
INCREASE Admin. Transfer (37% Mgr budget)
$
375000
Finance/Data FUND 6030
Electronic Time sheets - increase entitlement
$
73000
reduce Data Budget which increases
ADG onsite-training - increase entitlement
$
3,000
the entitlement to General Fund)
health Insurance adjmt - increase entitlement
$
31600
copy paper/supplies - increase entitlement
$
154u0
Mid year revised revenue
$
15,340,897
Expenditure budgets
ORIGINAL BUDGET
$
1096549841
Mid year budget adjustments:
CITY MANAGER BUDGET
Severance -recruitment ADDITION
$
100,000 $
1003000
General Govemment/Finance
office supplies reductions
$
(I,000)
printing
$
(25000)
FINANCE
bank charges & fees
$
21000 $
(55000)
HUMAN RESOURCES
office supplies
$
(340)
computer supplies
$
(104)
small office equip
$
(400)
other supplies
$
(100)
printing
$
(150)
books
$
(400)
dues
$
(3 00)
recruitment/negotiations
$
(15,000)
Contract Services
$
(150)
EAP Services
$
(3,500)
school & Travel
$
(15900) $
(8,300)
MAYOR &. COUNCIL
small office equip
$
(100)
books
$
(100)
dues
$
(200)
school & travel
$
(11000)
meetings
$
(600) $
(2,400)
MEDIAL SPECIALIST
equipment
$
(2,000 $
(2,000)
CITY CLERK
Overtime
$
(15470)
office supplies
$
(117)
small office equip
$
(250)
computer supplies
$
(250)
other supplies
$
(50)
printing
$
(100)
books
$
(63) $
(2,300
CITY ATTORNEY
salaries
$
165590
Lexis Research
$
(5,000)
school & travel
$
(2,700) $
85890
MUNICIPAL COURT
overtime
$
(I ,000)
office equip.Imaint.
$
(2,000)
Jury & witness fees
$
(1,000) $
(4,000)
PLANNING OFFICE
salaries
$
(19,000)
computer software
$
(4,500)
school & travel
$
11,000) $
24,500)
PUBLIC WORKS ADMIN.
salaries, health & retirement
$
(121,000)
computer equipment
$
(750)
consumable tools
$
250 $
(133700)
CENTRAL GARAGE
Overtime
$
(450)
computer supplies
$
(250)
equipment -non capital
$
(I ,250)
gas &, oil
$
(75500)
motor vehicle parts
$
(31,000)
tires
$
(11450)
filters & misc. parts
$
(500)
consumable tools
$
(400)
electricity
$
(100)
natural gas
$
(500)
contract services
$
(1,400)
building maint.
$
(200)
school & travel
$
(15000) $
(I 8,000)
POLICE DEPARTMENT
office supplies
$
(11,400)
computer supplies
$
(11,000)
investigative supplies
$
(I ,000)
safety equipment
$
(15,000)
major case unit supplies
$
(11000)
patrol car supplies
$
(1,000)
printing
$
(11,000)
membership & dues
$
(I ,000)
reserve program supplies
$
(500)
office equip./maint.
$
(500)
software maint. & licensing
$
(25000)
school &. training
$
(4,000) $
(15,000
FIRE DEPARTMENT
Suppression -office supplies
$
(500)
small office equipment
$
(100)
computer supplies
$
(2,500)
janitorial supplies
$
(50)
consumable tools/uniforms
$
(21,500)
printing
$
(100)
Prevention --salaries
$
(8,000)
Comptime buyout
$
(500)
overtime
$
(800)
small office equipment
$
(500)
computer supplies
$
(51000)
consumable tools/uniforms
$
(15000)
printing
$
(15000)
books
$
(11500)
subscription/fire codes
$
(I ,000)
membership & dues
$
(240)
telephone/communications
$
(11,500)
contract services
$
(I5000)
equipment maint.
$
(5Q0)
school & travel
$
(4,000)
Hazmat - subscriptions
$
(350)
Hazrnat - dues
$
(400)
Station #62 contract services
$
(2,000 $
35,000
CITY HALL MAINTENANCE
Overtime
$
(300)
Small Office Egiupment
$
(250)
Equipment Non Capital
$
(I ,500)
Janitorial Supplies
$
(23,100)
Other
$
(600)
Consumable Tools
$
(500)
Electricity
$
(23,600)
Natural Gas
$
(21150)
Equipment Maintenance
$
(15000)
Building Maintenance
$
(5,000) $
(165000
PARKS DEPT.
Seasonal Salaries benefits
$
(2,500)
Overtime
$
(25870)
Computer
$
(1 000)
Safety Equipment
$
(250)
Janitorial Equipment
$
(500)
Consumable Tools
$
(15000)
Membership/Dues
$
(250)
Advertising
$
(500)
Water
$
(100)
Do not open warming but (lagoon)
Natural Gas
$
(21,500)
Security at Depot Park - close bathrooms
Contracted services
$
(350)
Westview Park - don't develop
Park Development Impact Fees
$
(4,906)
Eliminated all flowers at city hall and KYAC
Landscape, Flowers & Gardents
$
(11,500)
Building Maintenance
$
(11000)
Training Materials
$
(250)
Medical Services
$
(250)
Rental Equipment
$
(800)
Metal Fittings
$
(500)
Wood
$
(500)
Irrigation
$
(500)
Gravel
$
(500) $
(22,52F
KYAC
Safety Equipment
$
(50)
Consumable Tools
$
(350)
Electricity
$
(11000)
Landscape
$
(500)
Vandalism
$
(250)
Equipment Lease
$
(l 7,500) $
191650)
RECREATION
Overtime
$
(500)
Office Supplies
$
(500)
Other Supplies
$
(I ,000)
Printing
$
(21,000)
Subscriptions
$
(100)
Advertising
$
(500)
Eliminated 4 Picnic In Park concerts
Contracted Services
$
(81600) $
(13,200)
YOUTH CAMPS
Overtime
$
(I1000)
Other Supplies
$
(700)
Advertising
$
(500)
Building Maintenance
$
(l ,000}
ICE RINK
Seasonal Salaries
$
(2,000)
Printing
$
(100) $
55300)
POOL
Overtime
$
(I ,000)
Janitorial
$
(S00)
Consumable Tools
$
(500)
Printing
$
(200)
Advertising
$
100) $
FINAL BUDGET $
109555,655 $ (991886)
ANTICIPATED CASH CARRYOVER JUNE 30, 2009 $ 2585788