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11-06-08 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, November 6, 2008 Lower Level Main Conference Room 201 First Avenue East ATTENDING: Charlie Johnson, Construction Manager Paul Burnham, Assistant City Engineer Jeff Clawson, Building Official Susie Turner, Senior Civil Engineer Sean Conrad, Senior Planner Chad Fincher, Parks Superintendent Tom Jentz, Planning & Bldg Director P.J. Sorensen, Chairman Dan Diehl, Acting Fire Chief Michelle Anderson, Recording Secretary Guests: James Freyholtz, MDT Hear the Public: No one wished to speak. Performance Bond Reminders: None. OLD BUSINESS: None. NEW BUSINESS: Sorensen reported a property on Highway 2 East, that is partially or entirely outside of the Evergreen Sewer District, has added an 8 foot extension onto the back of the building to correct some foundation issues. Now they need to get the city's consent to extend the boundaries of the water and sewer district. Sorensen said they have completed the Waiver of Protest to Annexation and the site review committee has to review the request to see if there are any issues. Sorensen reviewed the location of the property in relation to the district boundaries and the site plan for the committee. After some discussion Burnham said the Public Works Department did not have a problem with granting the request as long as it would come off of the 100,000 gallon additional capacity at the plant that the city has agreed to provide to the Evergreen Sewer District and that a clear agreement be put in place on how the property owner would pay for the sewer service. Burnham used Trumbull Creek as an example where the city is paying for all of that subdivision's sewage going through Evergreen's lines. Sorensen will prepare a cover memo to Public Works to address the issues raised by the committee and then Public Works would process the request. PLANNING OFFICE ITEMS: Assisted Living/Three Mile Dr - Conrad stated the planning office has received a request for annexation & initial zoning on property located on the south side of Three Mile Drive just east of the bypass. Conrad added the committee had previously reviewed this property owned by Phil Neuharth when he was proposing single family and duplex housing. There is an existing house on the property and they have requested annexation and RA-1 zoning. The developers are proposing the property be used for an assisted living facility at this time which would require a conditional use permit. Burnham asked if there was any discussion regarding the developer improving Three Mile Drive and Jentz noted that would be discussed when the conditional use permit comes in or if the property is subdivided in the future. Silverbrook Phase 1B - Conrad also noted that Phase 1B of Silverbrook is coming in for final plat. Johnson added they did a walk-through on roads and curbs recently and they planned a walk-through for sewer and sidewalks today. Turner said they would have to bond for their wet pond plantings. Conrad said he also asked CTA to provide Public Works with the as -built drawings for the existing phase that has already been platted and for Phase 1B. Johnson stated again that they are having trouble getting the as- builts from most developments. Jentz mentioned if they don't have the as-builts for Silverbrook's Phase I before they take Phase I to council that would be a sufficient reason to put a hold on the final plat. Johnson said they still have not gotten the deed for Lazy Creek and Jentz said if Phase 1 B does come in that will plat Lazy Creek. Burnham suggested holding off beginning the warranty on the utilities. The committee further discussed when the warranty periods begin and Clawson said other jurisdictions don't begin the warranty period until there is 40-70% build out on the streets and wondered why Kalispell didn't do the same. Johnson said Public Works would be willing to revisit their policy. Further discussion was held. Sprint Creek Estates - Johnson stated there is a problem developing in Spring Creek Estates because the stand up curbs are getting cut into for driveway approaches. Johnson asked if their access is restricted to the alleys or can they go in and cut the curb? Conrad responded that although he was not involved in the approval process for Spring Creek Estates he recalls there is either a condition or part of the covenants that would prohibit the this practice. Sorensen and Conrad will review the file. Stillwater 180 and Valley Ranch — Discussion regarding the sewage capacity north of West Reserve Drive. Willow Creek PUD - Hubert Turner submitted revised plans for the Willow Creek PUD recently discussed by the committee. The planning board will review those changes at their work session on November 12, 2008. Conrad said he would update the committee next week. OTHER REPORTS: Jentz reported that he is continuing his effort to create a mandatory certificate of occupancy program. The committee reviewed the 10 options that are being considered to present to the city council. The committee recommended the following in order of preference: 7. Not issuing a water meter until C/O has been issued. The committee felt that this item would achieve 100% compliance, be the least expensive, and would be the easiest to coordinate. 6. Placing a lien on the property at the time of building permit releasable at the time the C/O is issued. The committee thought there could be problems with the timeliness of placing or releasing the liens, the additional costs of preparing and filing the documents, the title companies might overlook the lien since it would be a non -financial cloud on the property, and when the homeowner is building their own home. 3. Issuing a restricted flow water meter. The committee felt this item had merit however the Public Works Department has been unable to locate a meter that would restrict flow. There was lengthy discussion regarding the use of meter pits in the future. The pits would eliminate the need for staff to enter into private homes and would prevent the theft of services. Jentz will prepare the final memo for the city council indicating the committee's recommendations. The meeting was adjourned at 11:30 a. in.