03-16-06 Parking Commission MinutesMONTHLY BOARD MEETING MINUTES
KALISPELL PARKING COMMISSION
Date: Thursday, March 16, 2006
Location: Conference Room, KPC Office
All in attendance:
Mark Pirrie, Chairman, Janet Clark, Richard Nelson, John Hinchey and Bill Goodman
Minutes recorded by: Rachel Brooks, Office Manager
1. Call to Order:
Called to Order at: 7:45 a.m., By: Mark Pirrie, Chairman
2. Minutes of February, 2006 Board Meeting:
Moved to approve Janet Clark, Richard Nelson seconds, Approved by all present.
3. Hearing of the Public:
Kim Crowley, Director Flathead County Library
4. Tabled Financial Statements from January 2006:
The 2 line items that were improperly appropriated have been corrected and everyone
has received a copy of the corrected financials from January 2006.
Moved to approve Janet Clark, Bill Goodman seconds, Approved by all present.
S. Financial Statements from February 2006:
Moved to approve Bill Goodman, Janet Clark seconds, Approved by all present.
6. Updates from KPC office:
TICKETS:
Jack wrote 310 tickets in February and 52% were collected
Same time last year KPC wrote 294 tickets and 57% were collected
KPC wrote off $245 in tickets this month
NOTICES: a current work in progress
PARKING PERMITS:
Parking Permit Revenue this month was $9,265.00. Permits are down a little this month
Parking Permit Revenue last month was $9,429.00
Parking Permit Revenue last year at this time was $5,765.00
*The reason there is a $629 addition to the permit total is that the KPC voucher was not in
yet due to discrepancies on the count w/ Rick and I. I could not put this into the deposit so
it would show on the report as I do not have a check yet for it. So I just made the
notation.
CONTRACTOR PERMITS
Contractor permit revenue this month was - $364 See Report
* The reason for this jump is that Kramer Enterprises is doing some work downtown and
bought 4 contractor permits for 2 months @ $40 a month. Therefore this jumped with his
payment of $320.00. Also Deborah Brockington came in and bought a monthly contractor
permit for her dumpster sitting outside of Hoof House. Also the Dumpster owners (2
Deborah and Bryce) have also been notified of their tickets. This was tracked down thru
Evergreen Disposal.
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METERS:
Meter collection was $1,505.11 for February. Meters were down from last month.
Meter collection for last month was $1,600.09.
Meter collection for last year at this time was $1,766.61.
ACCOUNTS RECEIVABLE: $9,590.82
7. Unfinished Business:
1. Centre Court — Jim Patrick, City Manager — not present and Guests
Carol Thrasher, Manager Centre Court — request to get half of the street back from the
permit parking in front and replace with 2 hour parking.
KPC will remove 2 permitted parking spaces and one loading zone and replace them
with 3 -2 hour spaces. Which will leave one 30 minute loading zone in front and 4
permit parking spaces as close as possible to the lot? Centre Court will return 3 of their
unused parking permits for a pro -rated refund as of 3-15-06. This would be a final
solution the petition from the seniors at Centre Court was not approved by the
previous owners or management. Will not be effective till the signs are up. Move to
approve Bill Goodman, Janet Clark seconds, Approved by all present.
Library — Kim Crowley, Director Flathead County Library — Requesting 2-3 more spaces
in the front. New Solution to combine Bus stop and Loading zone at the side of the
building and turn the postal drop 180 degrees or toward the alley. How many spaces
are we opening up in front? We could put 2-3 30 min spaces, in front and on the side
entrance remove the 30 min parking space and add an additional handicapped space.
The bus stop in front and the loading zone will be combined at the side entrance. Mark
will call Jim Atkins, Representative for the council on aging regarding the Eagle Transit
and Rachel will pursue the post office issue when she returns.
2. Budget 2006 — Issues that need to be addressed for next years budget
1) Lot repair and Maintenance - We have $3,000 scheduled and we need some lot
maintenance. We need to look at possibly increasing it to $8,000? We need to hire
professionals this year. The landscaping has been let go in previous years and
pulling out some bushes that have been growing since the 80's.
2) Snow removal - may also need to be bumped up to $8,000 or so.
3) Utilities -last year KPC budgeted $1400 based on the utilities being covered.
Something is not appropriated to the correct funds or is not right. We are over on
the utilities budget. Janet will get together with Rachel about this.
4) Insurance - the city added to us last year, KPC has been deducted from that account
this year and we need to know why. We haven't had any outstanding insurance
unless we still have some outstanding invoices with John Harper.
Mark and Janet will get together and do the budget and bump up Lot Repair, Snow
Removal and find out about the utilities.
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3. Problems with Quickbooks — Not addressed will re -address Apr. 20 Brd Mtg.
4. Lot Management for Karen Davidson — Have not heard back from Karen Yet.
5. Change of Billing Address — Mail Delivery — Spoke with Craig Semenza about Mail slot.
We now have a mail slot in our building and I will start that up when I get back. There
is no charge for the mail slot.
6. Having all Trees trimmed in the lots before summer. This is the time to do it. We need
to approach Jim Patrick about the city doing this at no charge, (also if they are going to
charge us to sweep the lots before we paint) or we need to hire someone to get this
done now, before it is past time. I am also in the process of getting bids to get
someone to clean up these lots this summer. Janet and I had talked about hitting it
hard at the end of March and then again at the end of April before it goes WILD.
7. Valley Bank Machine — Complaint about tickets and can't see the screen. Called Roy
Whipple at Ventek — have not heard back from him yet.
8. Byte Savvy —did not recover information lost on disc, had to re-create, but did figure
out what happened so it does not happen again. I asked about what they
recommended for back-up. They have a service for $50 month — where they pick them
up and put them in a safe deposit box. They did not recommend jump disk due to the
undependability, and amount of information we have to save.
We have way more information that can fit in our safe and in a fire, its only safe till a
certain temperature. I recommended we rent a Large Safe Deposit box and put all of
our important information as well as our original program that are on CD in it. I can
put stuff in there once a month or once a week as needed. Glacier Bank has safety
Deposit boxes for rent as follows: 3X5 -$20 yr, 3X10- $40 yr, 5X10 $55 yr, and 10X10
for $80 per year. Not addressed will re -address Apr. 20 Brd Mtg.
9. Board Training — Board of Commissioners — Did anyone go? Sorry I did not make it.
8. New Business•
A. Permit Policy for buying 20 or more permits - Need to set up a policy, need a meeting
with Jim Patrick about City Voucher (Rick Willis needs to made aware of any policy set
he does voucher) and additional permits.
Also need to meet with Glacier Bank about limit number of permits we are up to (70)
limit was set at 58? What is the procedure if they are over or want more permits?
Rebecca Kenworthy and I both need to be present for this meeting.
B. Ed Trippets Lot — Lease is coming up August. 31. Do we want to renew for 4 or 5
years? Copy of previous lease and blank lease.
C. Putting 9 hour meters in the City Hall lot — This was voted no since this lot needs to
hold turnover for vehicles. Approved by all present. What about City vehicles?
D. Jack is concerned that in the Eagles lot there is one sign that says the hours are 8-6
and another that says 8-5. One sign says Mon — Sat the other says Mon — Friday. Do
we want Jerry Diegal to fix these w/ a magnetic strip? No since we are getting new
signs it can wait till then.
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E. Alpine Lighting — Stacy Freudenberg called about 30 minute parking space in front of
their store. They are requesting to get rid of this and turn it into a 2 hour parking
space. The sign is a tall sign and the short 30 minute sign is not there anymore it was
replaced by Anson's original clock. It is now up on the tall pole. This will wait till we get
new signs.
F. Alpine Lighting — Alpine's original clock was broken so they got a new one and now the
original is working so they have an "extra" clock and they are looking somewhere to
put it. They were looking to sell it to the city. The City now owns it. It should be put on
the opposite end of town and opposite side of the street. Where it should go should be
governed by photo op. Mark will call Anson and will get things arranged to where it will
go.
G. Permit renewals by mail — Customer is requesting renewals by mail. If customers want
to renew for six months. If we received their checks postmarked by the 151" of the
month it would cut down on standing in line. If you were coming for a new permit you
would still have to stand in line. Therefore if it is past the postmarked cut off date we
photocopy it and return that postmarked envelope with their check and let them know
they will have to stand in on the 281" as usual. This will also solve a multitude of issues
and the contentions of those standing in line. Any thing over and above the amount of
renewals you have to stand in line for. Everyone needs to be notified. Do we have
records of these people? We need to talk with Rachel about implementing this. We
need to brainstorm this process. We need to put this on the agenda for next month.
Original customer's issue — Customer cannot stand in line there are only 2 people in
the office. We will tell her we are working on the issue and resolve this for her.
H. City is selling the Armory property — Bill Goodman - We need to be in line for this
property. We have a parking problem. We need to send them a letter stating that we
think this is the way the money ought to be spent. We need to continue lobbying or
we will never get out of this problem. Bill will write the letter. We need to make City
Council aware that we have a parking problem. We need to add a PR line to the
budget so we can find someone to go to the City Council meetings and represent the
parking commission.
9. Announcements: NONE
10. Adiournment:
Adjourned at: 9:15 am, Motion to Adjourn made by: Janet Clark, Second by Bill
Goodman.
The mission of the Kalispell Parking Commission is to effectively manage the parking inventory in order to adequately
Meet the needs of downtown's customers, employees, visitors, and residents.
CA