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02-16-06 Parking Commission MinutesMONTHLY BOARD MEETING MINUTES KALISPELL PARKING COMMISSION Date: Thursday, February 16, 2006 Location: Conference Room, KPC Office All in attendance: Mark Pirrie, Chairman, Janet Clark, Richard Nelson, and Bill Goodman, Minutes recorded by: Rachel Brooks, Office Manager 1. Call to Order: Called to Order at:7:52 a.m., By: Mark Pirrie, Chairman 2. Minutes of January, 2006 Board Meeting: Moved to approve Janet Clark, Richard Nelson seconds, Approved by all present. 3. Hearing of the Public: No One Present 4. Financial Statements of January 2006: Revenue is down. We have not been gaining like we were. Looks like our Snow Removal category is double what we spent. We have spent $4282 and it is showing a total of $8564 looks like it has been doubled accidentally. Mark signed off on the general journal voucher to correct this issue and Rachel will talk to Amy about this and get a corrected report to re -issue. Move to table the financials for January for next meeting by, second by Bill Goodman, Approved by all present. S. Updates from KPC office: TICKETS: Jack wrote 402 tickets in January - 71% collected Last Year KPC wrote 324 tickets - 55% collected KPC wrote off $260 in tickets this month KPC wrote off $395 in tickets this month last year NOTICES: January finished. Working on February should have them done by end of month. PARKING PERMITS: Parking Permit Revenue this month was $6,221 w/out the adjustment total. Permits are down this month Parking Permit Revenue last month was $9,316 Parking Permit Revenue last year at this time was $5627 CONTRACTOR PERMITS Contractor permit revenue this month was - $4 See Report METERS: Meter collection was $1600.09. Meters were down $165 from last month Meter collection for last month was $1765.04. Meter collection for last year at this time was $1420.75. ACCOUNTS RECEIVABLE; $10,325.82 1 6. Unfinished Business: A. Centre Court — No one present B. Lot Management for Karen Davidson — Mark Pirrie has met with Karen and given her a copy of the lease. She will get back with us after she has consulted with the owner. We cannot manage a parking lot unless it has been leased to us. We need the specifications and legal description of the lot. Mark also referred her to the City attorney. C. Library/ Sidney Letter — Rachel will get with Janet and finish this up. D. Previous Work Orders have been finished for ....2 hr sign between Wells Fargo bank and Strand Theatre or 2 Hr parking sign by Epworth Church. Rachel will check on this. E. New work order was put in for moving current handicapped sign and adding another in Eagles Lot so there is one for each space. This has not been completed yet either. Rachel will check on this. A. Change of Billing Address — PO Box will still be listed on tickets. We do not need a mail slot we can go down to the main office (on Meridian) and request it be delivered Monday — Friday only. So that it will not be delivered on weekends. Rachel will do some further checking with Craig Semenza about a mail box there in the building if there is already one available to us. Rachel will check into these options and will report back to the board. B. Complaint about bird droppings in Skyline Lot — Trees in the lot have been trimmed by the tree commission and Larry is still not happy due to the bird droppings. He requested to move his two permits to another lot. Mike Halls' request. Solution? /Refund? Could they purchase slots available can they turn the old one in for a refund? Yes, this would be acceptable since this is would not affect the available spaces offered like trading the permits would. Approved by all present. C. Having all Trees trimmed in the lots before summer. This is the time to do it. Cost only $195 for SL lot trimmed by the Parks and Rec. The city trims all the trees downtown why is there a charge for this service? Question needs to be raised in a meeting with Jim Patrick at a later date. Approved by all present. D. Skyline Lot — lighting is going up South End will be closed from the 21St — 24t". I will be putting out notices either today or Friday since we will be closed on the 201" E. Cost of Accounting — Amy has not even thought about it yet she will let us know. Probably the same as last year. 7. New Business: A. Parking Permits for Job Service — Job Service has permits issued to them to give consideration for those who get held over for training. Quite a few years ago came to KPC and requested these for those in training. This is the first incidence we have had. They are responsible for checking them out at the desk at Job Service. Do we issue them new permits? This is not being abused at this time. Unless this starts being abused, job service will be allowed to continue issuing these permits as in the past. Approved by all present. 2 B. Journal Voucher for Transfers — Rachel put some of the bills in the incorrect account. In order for Amy to change this it needs to be signed off by a Board member. Mark signed off on this paper work and the corrections were approved by all present. C. Loop Hole in Policies permit for KFD- Policies letter states that if the lot is full you must park as close as possible to the lot and call us with the color, make and location of your car. Some in the P&S parking are taking advantage of this. Parking attendant was questioned by KPC at this time and Jack does not feel this is being abused at this time. Unless this changes and we are dismissing a lot of tickets the policy stands as it was approved. KPC and KFD all received a letter stating they would be ticketed if they were parking in Mountain Valley lot since this is another customer's paid space... Approved by all present. D. Valley Bank Machine — Complaint about tickets and can't see. Because the tickets sit on a roll they curl up when they are dispensed and you have to reach your hand up the slot to reach it. We have had some customer complaints. Rachel will call Ventek and see if there is a solution to this. Approved by all. E. Eagles lot — Money from the ticket machine getting wet and jamming up since there is no cover over the ticket machine. When Jack and Rachel have the machine open the ticket paper and all the money gets wet. We have had complaints from customers also since it jams up more frequently due to dollar bills and change being wet. Could we, should we cover this? No, this was addressed in years past and it cost way too much. Decision already made in previous years. See minutes for specifics. F. Increasing the number of permits sold in the Eagles Lot - due to Painted Horse? We currently have 35 permit/70 total. This was decided not to increase due to the summer tourism coming up. If the lot is over full then that pushes the overflow to the street and the on street parking is already over full. Also we do not want to be in a situation to increase the permits and then have to decrease them because someone is going to be out a permit. This issue was tabled till fall when it will be addressed again. Approved by all present. G. Board Training — Board of Commissioners — see attached paper Mr. Nelson brought his copy of the notes from this meeting and this will be in your next board mtg. packets. F. New Chairman — Janet moved to Elect Mark Pirrie, for Chairperson for 2006. Second by Richard Nelson, Approved by all present. G. Re-election for Offices in March — John Hinchey coming up for re -appointment next year. H. Budget 2006 — Mark and Janet will look this over and will advise on this so that we can get this started 8. Announcements: None 9. Adiournment• Adjourned at: 9:15 am, Motion to Adjourn made by: Bill Goodman The mission of the Kalispell Parking Commission is to effectively manage the parking inventory in order to adequately meet the needs of downtown's customers, employees, visitors, and residents. 3