05-23-17 Business Improvement District Minutes2017 - 2027 KALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES
Meeting date: May 23, 2017
Location: 14 3 d St. E., Kalispell, MT.
BOARD MEMBERS PRESENT: chairman Jon Fetveit, Eric Robbins, Chris Peterson, Jayson
Peters, Jarrod Shew, Caren Sanderson & Pam Carbonari (BID Coordinator)
ABSENT: Debbie Snyder
MEETING CALLED TO ORDER at 3:35 AM by Jon Fetveit, chair
MOTION: to approve the agenda dated May 23 by Jon with a second by Eric Robbins — approved
unanimously
Assessment Formula: Chairman Fetveit offered a review of the process that has happened to date
with discussion and presentation of the assessment formula. The formulas for other BID's within the
State of Montana were presented. The only city with a tiered assessment formula is Missoula. Done
of the other cities have changed their formula after adoption. The retiring BID presented the same
formula that had been utilized in the prior 10 years to the old and new property owners within the
proposed district in the petition. chairman Fetveit indicated that changing the formula at this point
would not be something he could support. Jayson Peters indicated that he would support the
assessment formula staying where it is for now but the city council directed the board review the
formula and he supports that. Jon Fetveit would support discussing raising the minimum level of
smaller parcels to create a fairer assessment. Eric Robbins indicated that the amount of sales for
smaller businesses could make it difficult for the smaller businesses to pay the assessment. Jon
Fetveit suggested that a process to gather input from property owners should be developed. Chris
Peterson wanted to know if their hands were tied for this year due to the actions of the prior board
and the petition process. He suggested that the board accept where they are now and then making
sure to continue the discussion in the future. After the discussion Chris Peterson made a motion to
accept the formula a presented for this year and review the formula in the future. The motion was
seconded by Eric Robbins and passed unanimously.
Proposed Budget: The budget that was presented by the retiring board as a "place holder=' was
presented and discussed. A couple of line items will be added to the budget for greater clarification of
the expenditures. The BID currently bills the city of Kalispell for the time that the Downtown
Ambassador spends cleaning the parking lots and also emptying the city decorative sidewalk garbage
cans. The board would like to discuss the arrangements and what we charge. The chamber of
Commerce would also like to know if our Downtown Ambassador could add cleaning up around the
Chamber to his duties and they would be willing to pay for his time. The board will discuss and look
at starting this additional work in September. Jarrod Shew would like to see the BID get a percentage
increase over the direct gages that are paid to the Ambassador. Board members would like to make
sure that we get bids for the proposed expenditures for web site development and social media & on
line marketing. Additionally, Jayson Peters would like to see "the why" behind the top 6 expenditures.
The formula for the administrative transfer was discussed by the board. All members questioned the
fairness in the formula and would like to have a conversation with the City Manager on the issue. The
board would like to have the city Manager attend the September meeting for the discussion.
Goals and Projects 2017 / 2018 — new and retiring BID
The retiring BID created a list of potential projects with a "place holder" budget for 2017 — 2018.
These ideas were discussed at the next meeting.
1 . Develop more effective lines of communication with all property owners in the district
through email and other channels to report on activities and collect feedback and new
ideas.
2. Create more effective online marketing resources for properties within the district.
3. Centralize and fund an on line presence to attract new businesses and fill vacancies.
4. Pursue creative alternatives to allow more entertainment, restaurants and bars to succeed
downtown.
5. Advocate for property owners on critical issues such a downtown planning and zoning, core
area redevelopment, courthouse couplet, traffic and parking.
6. Continue on -going efforts supporting events.
7. Pursue grant opportunities for bike racks.
8. Expand cleanup efforts to the new area.
9. Build and expand our brand.
The proposed budget for the new BID will need to be presented to the council in June along with a list
of potential projects. Jayson Peters would like to see some changes to the potential list and indicated
that he would work on the list and email everyone with the proposed list.
ADJOURN: Motion to adjourn the meeting at 10:15 AM by Eric Robbins with a second from Jayson
Peters. The motion passed unanimously.
NEXT REGULAR MEETING: Tuesday, June 6, 2017 at 8:30 AM — Whipps Building, second Floor
Conference Room.
Respectfully submitted,
Parrs Carbonari, BID coordinator