07-17-08 Parking Commission MinutesKALISPELL PARKING COMMISSION
MONTHLY BOARD MEETING MINUTES
Date: July 17, 2008
Location: KPC Conference Room
All in attendance:
Chairperson Mark Pirrie, Janet Clark, John Hinchey
And Joel Schoknecht. Bill Goodman - Absent
Jack Brooks — Unattended as per board request
Jim Patrick, City Manager arrived 7:50 am left 8:20 am
Minutes recorded by: Rachel Brooks, KPC Office Manager
1. Call to Order:
Called to Order at: 7:34 a.m., By: Mark Pirrie, Chairperson
2. Minutes of Jun, 2008 Board Meeting:
Moved to approve by John Hinchey, Joel Schoknect, seconds, Approved by all present.
3. Hearing of the Public:
No One Present
4. Financial Statement of Jun, 2008:
Moved to approve by Janet Clark, John Hinchey, seconds, Approved by all present.
S. Updates from KPC:
Street Update — Jack
a) No update as per board request; due to time constraints.
KPC Office Update — Rachel
a) Tickets, Parking Permits & Meters —
1. Ticket Collections -65% since March CPI check straightened out.
2. Parking Permits — All sold but one in Keno Lot.
3. Meter Collections — All lots are down; drastic difference in Eagles Lot being
empty; it used to be full all the time. Business is down this summer, no cars
in the lots.
b) End of Year numbers
1. Collections — We have dropped our write offs by around 45%.
I. Assigned $8,503 for collections
II. Collected $1,833
III. Paid out to CPI $324 in commissions.
2. Bad Debt Write off —
I. Fiscal year '06/'07 - $6,755;
II. Fiscal year '07/'08 - $2,928.
3. Permit Adjustments — $15,830 in pre -paid outstanding permits (Jul- Dec)
This will be adjusted by the city for the fiscal year budget.
c) Notices — 2 months behind due to new computer system, end of year reports and
vacation; will work to get these current.
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d) Meter Project — we have sold $90 worth. All the interested parties who left names
and numbers have been contacted and we have put up signs so the public will be
aware. Where do we want to put the meter sales that we collect? Janet — it should
go to the Boot removal & miscellaneous account. We don't want to put it in the
meter account it would make our reports inaccurate.
e) Computer system — working good; there is a lot to learn but so far Rachel has been
very pleased. Deposits are a little harder since we have to do one on both systems.
This will be a work in progress for a while.
f) Office Construction — Unfinished
g) Contractor Permits —Incidents of people changing their contractor permits with
marker; Jack caught one this week. We need to change our process of how we issue
these permits. They need to fill out more information regarding vehicle and address
Discussion followed. From now on we will be print our permits and stamp them with
our seal so we can tell whether they are copies.
h) Jack's vacation — August 28t" — September 1. Roger has approved this.
6. New Business•
Jim Patrick, City Manager — Months ago we talked about the possibility of a parking study
downtown in preparation for a parking garage; We delayed going back to council; but now
City council is going to have a work session to discuss parking. I need to update the
commission on Valley Bank, and I would also like to see where we are on the parking study for
downtown.
a) Valley Bank - We have been waiting on Valley Bank. Their decision is to place a bank
elsewhere in the city. They still want a downtown presence, but they don't know
what that will look like. The property is still for sale to us for parking, but it doesn't
look like they are interested in purchasing our current lot. We will continue to work
with them to try to secure the current bank site for parking. We are now looking to
you the Parking Commission for some proposals and parking study for downtown.
Discussion followed.
b) Parking Study — We need to move forward with the parking study no matter what
the outcome of the talks with Valley Bank.
The parking Commission already did a parking study last summer. The results we
found are that we do have sufficient short term parking but not enough long term
parking. How much pressure can we put on those parking on the streets (Rock-n-
rollers) when we don't have any place to put them? We cannot drive them into the
lots since our lots are approaching 110% capacity now in permits. If we have Peccia
do the study again what are they going to study?
What we are looking for in the way of a study is that City Council really needs to
see an ongoing need for a parking garage downtown. We need to come up with
some renditions of what a parking structure would look like the impact will be. What
are our needs and how do we address them. Let's get some proposals so
appropriations can be put into the budget.
How would this be paid for? Does City Council have any money to pay for it? KPC
budgeted $6000 and the parking study last year came in at $5800. Could we use the
in -lieu -of money? Discussion followed. Federal highway dollars were brought up.
Discussion followed. We are not on a federal highway. Can we use tiff money?
Discussion followed. Once it leaves this area it cannot go back this way. Jim Patrick
will find out how much is in the In -Lieu -Of Account and will let us know.
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Jim Patrick suggested Anne Guest from Missoula come up and do feasibility
study. Discussion followed.
Bill has been in contact with Peccia but is out of town at this time we will get a
hold of him and see what he can find out from Peccia. We will also contact Anne
Guest in Missoula. Not sure if she does feasibility studies, but she may know more
about the parameters of what we need to go from here.
When is the workshop date? I don't know it yet but it should be coming out
soon. As soon as I know I will let you know.
7. Unfinished Business: Tabled till next meeting
a) Raising Permit and ticket machine prices
b) Selling more Permit Spaces in Eagles Lot and Valley Bank Lot
c) Lot Maintenance - Update
d) Sweeping, Seal Coating & Striping - Update
8. Adiournment•
Adjourned at: 8:34 a.m., Motion to Adjourn made by: Janet Clark, Second by John Hinchey.
The mission of the Kalispell Parking Commission is to effectively manage the parking inventory in order to adequately
Meet the needs of downtown's customers, employees, visitors, and residents.
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