Construction Engineering- Development Review Request for ProposalsCITY OF KALISPELL REQUEST FOR PROPOSALS (RFPs)
FOR
CONSTRUCTION ENGINEERING INSPECTION AND DEVELOPMENT PLAN
REVIEW SERVICES
I- GENERAL INFORMATION
1.1 Pursuant to the authority granted to it under MCA Title 7, Chapter 5, Part 43, the City of
Kalispell is soliciting proposals for professional engineering services for development review
and construction inspection for construction projects.
1.2 The Proposal must be received by the City Clerk at 201 First Avenue East, Kalispell,
Montana, by 5 pm local time, March 16, 2018.
1.3 General questions pertaining to the project should be directed to Susie Turner, at 406-758-
7852 or sturner(c(�kalispell.com.
1.4 The City of Kalispell shall not be held responsible for any oral instructions. Any changes to
this Request for Proposals (RFP) will be in the form of an addendum, which will be furnished to
all registered RFP holders.
1.5 The City of Kalispell reserves the right to reject any or all Proposals, to waive any
informality or irregularity in any Proposal received, and to be the sole judge of the merits of the
respective Proposals received.
2 - ANTICIPATED SCOPE OF WORK
After being selected, the successful Vendor will execute an agreement with the City to provide
services and/or materials to fulfill the following scope of work:
A. Perform construction engineering services for projects, on an as needed basis. The
engineer overseeing the project shall have a Montana professional engineer license, three
years' experience performing construction inspection for municipal projects and
knowledge of the City of Kalispell Design and Construction Standards. The engineer can
assign a field representative to act under the direct supervisor of the engineer, as the
construction observer and project administrator for the project. Construction engineering
tasks include but are not limited to:
1. Construction administration and observation to ensure adherence to design plans,
construction contract, and city standards
2. Submittal reviews
3. Field record keeping
4. Oral and written interactions with contractors
5. Punch list preparation
6. Pay request processing
7. Completion of as -built drawings
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B. Perform development plan review service for projects submitted to Kalispell, on an as
needed basis. The engineer overseeing the assigned projects shall have a Montana
professional engineer license, and extensive knowledge of the Kalispell Design and
Construction Standards. The work will include design and report review for private
development projects to ensure compliance with Kalispell Design and Construction
Standards, correlating reports on noncompliance items, and recommended corrections.
3 - PROPOSAL SELECTION CRITERIA
3.1 The Proposal will be selected through the following selection process. Firms interested in
providing the above described scope of services to the City of Kalispell must submit a Proposal
that addresses the following evaluation criteria. Applicants are encouraged to organize their
submissions in such a way as to follow the general evaluation criteria listed below. Information
included within the RFP may be used to evaluate your firm as part of any criteria regardless of
where that information is found within the RFP. Information obtained from the RFP and from
any other relevant source may be used in the evaluation and selection process.
3.2 Cover Letter (1-page) containing at a minimum: Company name, contact name, address, fax
number, and email address.
3.3 Qualifications Criteria
3.3.1 General Information
a. Description of company
b. Legal company organization; organization chart with names
3.3.2 Relevant Company Experience
a. Applicant's service capabilities and quality as it relates to this Proposal.
b. Referrals and references from other municipalities or local governments.
c. Applicant's capacity and intent to proceed without delay if selected.
3.3.3 Company Qualifications
a. Describe the company's history providing construction inspection and development
plan review services.
b. Provide the key personnel to be utilized for the service.
i. Engineer shall have a minimum of three years' experience performing
construction inspection for municipal projects, have a Montana professional
engineer license, and have knowledge of City of Kalispell Design and
Construction Standards.
c. Provide resumes of key personnel that will be used by the company to perform the
service in Appendix A.
3.3.4 Contract Understanding and Approach
a. Describe your understanding of the scope of work and the particular expertise your
company has in this area of work.
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b. Identifies company's ability to meet the City's varying scheduling needs.
c. Identify and discuss any potential difficult issues your company may face in
providing services. Discuss methods to mitigate these difficulties.
3.3.5 Approach to Contract Management
a. Describe your company's approach in initiating and establishing the service that
meets the needs and requirements of the City.
b. Describe systems used for planning, scheduling, estimating and managing manpower
requirements.
3.3.6 Proposal for Project
a. Provide a full schedule of proposed work methods that meet the scope criteria.
b. Provide a full schedule of costs for each component of the work scope, on an hourly
basis. Hourly cost shall include all incidental charges if applicable.
3.3.7 Other Factors
a. Current contracts and ability to proceed promptly.
b. Willingness to abide by the City's needs and requirements with few or no objections
or changes.
c. Relevant factors impacting the quality and value of service.
4 - SUBMITTAL REQUIREMENTS
4.1 The Proposal shall include a one -page cover letter plus a maximum of ten (10) pages to
address the RFP criteria specified in Section 3 (excluding resumes). Table of Contents, appendix,
and section divider pages do not count towards the total page count.
4.2 Three (3) copies of the Proposal must be submitted to the Public Works at 201 First Avenue
East, Kalispell, Montana, 59901 by 5 pm local time, March 16, 2018.
4.3 Failure to comply with the following criteria may be grounds for disqualification:
Receipt of submittal by the specific cut-off date and time.
The number of originals and/or copies of the submittal specified.
Adherence to maximum page requirements.
4.4 Adherence to the maximum page criteria is critical; each page side (maximum 8 1/2" x 11")
with criteria information will be counted. Pages that have photos, charts and graphs will be
counted towards the maximum number of pages.
5 - SELECTION PROCESS AND SCHEDULE
5.1 A Project Evaluation Committee will evaluate each Proposal according to the above criteria.
5.2 The following tentative schedule has been prepared for this project. Firms interested in this
project must be available on the interview meeting date.
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Proposals due: March 16, 2018
Contract Agreement: April 2018
5.3 Consideration will be given to both the written proposals and costs. No other factors or
criteria will be used in the qualification ranking.
5.4 The highest ranked firm will be recommended to the City Manager for contract award.
5.5 Requests for debriefings or selection decisions shall be made in writing to the City. All
information submitted by firms and related Project Evaluation Committee evaluations and
rankings shall be considered confidential until after contract execution and award by the City.
5.6 The City will enter a contract upon selection of the firm for the professional service. A
template of the proposed contract with the City will be provided to the Proposers upon request.
If the selected firm determines not to enter into a contract with the City, the City may then
contact the second or third highest ranked team until a contract is executed, or may decide to
terminate the selection process.
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