Core Area Revitalization Plan Request for QualificationsREQUEST FOR STATEMENT OF QUALIFICATIONS TO PROVIDE A MARKET
AND FEASIBILITY STUDY FOR THE CORE AREA REVITALIZATION PLAN
CITY OF KALISPELL, MONTANA
The City of Kalispell was the recipient of a $175,000 USEPA Brownfields Area -wide Planning
Project Pilot grant in 2010. The City is using these funds as part of an extensive Core Area
Revitalization Project (Core Area). The area being redeveloped borders a portion of Kalispell's
Main Street (US Hwy. 93), Center Street and Idaho Street (Hwy. 2). It also is bisected by the
final section of the Mission Mountain Short Line Rail track which is owned by Burlington
Northern Santa Fe and leased to a short line management company, WatCo. To properly
understand the opportunities, challenges, value and costs of redeveloping this area additional
studies are needed. Therefore, the City of Kalispell is seeking Statements of Qualifications from
interested consultants to undertake a market and feasibility study to address the following:
• Market and Feasibility Studies for Core Area
• Conceptual Infrastructure (with cost estimate) and Site Plan for Core Area
• Financial Feasibility Study
• Rail -served business relocation feasibility
• Feasibility for Linear Park Development
SECTION 1: INFORMATION AND INSTRUCTIONS TO SUBMITTERS
1.1 Pursuant to the authority granted to it under MCA Title 7, Chapter 5, Part 43, the City of
Kalispell is soliciting a Statement of Qualification for services and materials for a market and
feasibility studies for the city's Core Area Revitalization Neighborhood Plan.
1.2 Six (6) copies of the Statement of Qualifications must be received by the City Clerk at
201 First Avenue East, Kalispell, Montana, by 5:00 pm local time on August 27, 2012.
Statement of Qualifications that are faxed or emailed will not be accepted.
1.3 General questions pertaining to the project should be directed to Katharine Thompson,
Project Manager, at kthompsongkalispell.com.
1.4 Consultants having questions or requiring clarification or interpretation of any section within
this RFQ must address these issues via e-mail or in writing to the RFQ contact listed above on or
before August 21, 2012 at 5:OOpm. Clear reference to the section, page, and item in question
must be included. Questions received after the deadline may not be considered.
1.5 A written response will be provided by August 23, 2012 at 5:00 pm to all questions received
by the August 21 st deadline. The response will be by written addendum and will be posted on the
website with the RFQ at www.kalispell.com/clerk/projects open by the close of business on the
date listed. Any other form of interpretation, correction, or change to this RFQ will not be
binding upon the City of Kalispell.
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1.6 The City of Kalispell shall not be held responsible for any oral instructions. Any changes to
this Request for Qualifications (RFQ) will be in the form of an addendum, which will be
published at the website listed above.
1.7 The City of Kalispell reserves the right to reject any or all Statement of Qualifications, to
waive any informality or irregularity in any Statement of Qualification received, and to be the
sole judge of the merits of the respective Statement of Qualification received.
SECTION 2: ANTICIPATED SCOPE OF WORK
Background: The City of Kalispell has been awarded two grants that provide funding for the
market analysis and feasibility study. Kalispell received a U.S. Environmental Protection
Agency "Brownfields Area -Wide Planning Pilot Program" grant. The focus of the grant is along
the rail corridor within the city limits generally bounded on the east and west by the current city
limits, on the north to Washington Street and on the south to First Street (See Figure 1 below).
The purpose of the grant is to provide the city with funding to develop a vision, integrate
community ideas and priorities, identify resources and then create specific strategies to make
revitalization in the area a reality. The City also received a Big Sky Trust Fund grant for the sole
purpose of conducting a market analysis and feasibility study for the Core Area.
Figure 1: Core Area Revitalization Plan area map
Woodland
Park
Scope of Work: After being selected, the successful consultant will execute an agreement with
the City to provide the following services and materials to fulfill the following scope of work.
The anticipated cost of services should not exceed $60,000.
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The objective of the overall project is to quantify and qualify the following items in a reader -
friendly document and supporting data documentation that can be used by the City of Kalispell
staff, Kalispell City Council, Kalispell Chamber of Commerce, local business and property
owners and other stakeholders in order to make educated and informed decisions for the
improvement of the City of Kalispell. The goal is that the document will influence decisions
which will result in a well -designed Core Area redeveloped for attracting businesses, fostering
economic synergy across sectors, generating employment and encouraging on -going economic
activity. Further the plan is intended to create implementation strategies and measureable
outcome benchmarks.
The document will address:
1. Market and Feasibility Studies for CORE Area
a. Real Estate Market Analysis
b. Background Analysis
c. Site Assessment
d. Retail Development Opportunity Assessment — Supply & Demand Analysis
e. Office Development Opportunity Assessment — Supply & Demand Analysis
f. Business Park/Flex Business Units Development Opportunity Assessment —
Supply & Demand
g. Hotel/Accommodation Development Opportunity Assessment — Supply &
Demand
h. Institutional Development Opportunity Assessment — Supply & Demand
i. Single and Multi -Family Residential Development Opportunity Assessment
2. Conceptual Infrastructure (with cost estimate) and Site Plan for CORE Area
a. Railroad track removal through Kalispell
i. Identify land ownership/easement issues
ii. Identify sources and uses of funds
3. Financial Feasibility Study
4. Rail -served business relocation feasibility
a. Identify potential relocation options
b. Identify relocation costs based on preferred option
c. Identify sources and uses of funds
Feasibility for Linear Park Development
a. Development options
b. Identifying sources and uses of funds
Additionally, the study should address the following questions:
• Is an investment of public funds justifiable and if so, what is the expected return on
investment?
• To make this area attractive to reinvestment, how much upfront investment will be
required from the City?
• What level of return, in the form of redevelopment and increased property values, can
the City anticipate and over what time frame?
• Should particular economic clusters be targeted for the area, and if so, what strategies
should be employed to reach and appeal to them?
• What is the optimal layout and uses configuration?
• What level of employment growth can be generated in the area?
• How can rental rates and real estate revenues and sales be anticipated to grow?
The scope of work is anticipated to take approximately 3 to 4 months.
Deliverables: All deliverables shall be provided in electronic format and five (5) hard copies.
SECTION 3: PROPOSAL SELECTION CRITERIA
3.1 The Statement of Qualification will be selected through the following selection process.
Consultants interested in providing the above described scope of work to the City of Kalispell
must submit a Statement of Qualification that addresses the following evaluation criteria.
Applicants are encouraged to organize their submissions in such a way as to follow the general
evaluation criteria listed below. Information included within the RFQ may be used to evaluate
firms as part of any criteria regardless of where that information is found within the RFQ.
Information obtained from the RFQ and from any other relevant source may be used in the
evaluation and selection process.
3.2 Cover Letter (1-page) containing at a minimum: Company name, contact name, address, fax
number, and email address.
3.3 Qualifications Criteria
3.3.1 General Information
Description of company
Legal company organization; organization chart with names
3.3.2 Relevant Company Experience
a. At least three referrals and references including other municipalities or local
governments, if available.
b. List of similar projects completed.
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3.3.3 Company Qualifications
a. Describe the company's history in the industry. Provide resumes of key personnel in
Appendix A who will be involved directly in this project.
b. Briefly describe certifications and licensure held by the company in the state of
Montana.
3.3.4 Approach to Contract Management
a. Describe your understanding of the scope of work and the particular expertise your
company has in this area of work.
b. Identify and discuss any potential difficult issues your company may face in providing
services within the City of Kalispell.
c. Identify and discuss methods to mitigate any such difficulties.
d. Describe systems used for planning, scheduling, estimating and managing manpower
requirements.
3.3.5 Proposal for Project
a. Describe your company's approach in initiating and establishing the service that meet
the needs and requirements of the City.
b. Provide a work schedule with beginning and ending times that meet the scope criteria.
3.3.6 Other Factors
a. Current contracts and ability to proceed promptly with this project.
b. Willingness to abide by the City's needs and requirements with few or no objections or
changes.
c. Relevant factors impacting the quality and value of service.
d. List and describe any litigation; arbitration; claims filed by your firm against any other
jurisdiction as a result of a contract dispute; any contract or negligence claims filed
against your company; premature termination from a services agreement within the last 3
years.
SECTION 4: SUBMITTAL REQUIREMENTS
4.1 The Statement of Qualifications shall include a one -page cover letter plus a maximum of
fifteen (15) pages to address the RFQ criteria specified in Section 3 (excluding resumes). Table
of Contents and section divider pages do not count towards the total page count.
4.2 Six (6) copies of the Statement of Qualifications must be submitted to the City Clerk at 201
First Avenue East, Kalispell, Montana, 59901 by 5:00 pm local time on August 27, 2012.
Identify mailer as "Core Area Revitalization Market Analysis and Feasibility RFQ."
4.3 Failure to comply with the following criteria may be grounds for disqualification:
• Receipt of submittal by the specific cut-off date and time.
• The number of originals and/or copies of the submittal specified.
• Adherence to maximum page requirements.
4.4 Adherence to the maximum page criteria is critical; each page side (maximum 8 1/2" x 11")
with criteria information will be counted. Pages that have photos, charts and graphs will be
counted towards the maximum number of pages.
SECTION 5: SELECTION PROCESS AND SCHEDULE
5.1 A 5-member Project Evaluation Committee will evaluate each Statement of Qualification
according to the criteria in section 3 based on a maximum score as follows:
30 points — Section 3.3.2 Relevant Company Experience
20 points — Section 3.3.3 Company Qualifications
10 points — Section 3.3.4 Approach to Contract Management
30 points — Section 3.3.5 Proposal for Project
10 points — Section 3.3.6 Other Factors
The City of Kalispell reserves the right to reject any or all Statement of Qualifications or portions
thereof. The cost of preparing responses to this RFQ shall be borne by the respondents and shall
not be reimbursed by the City of Kalispell.
A decision may be reached based solely upon the content and quality of information contained
within the Statement of Qualifications. If interviews are determined to be desirable, the
consultants selected will meet with the Project Evaluation Committee for the interview. The
purpose of the interview will be to expand on the information provided in the Statement of
Qualifications, not to repeat information already provided. Those firms selected for interviews
will be provided additional instruction by the City. Those firms not selected for further
consideration will be notified.
5.2 The following tentative schedule has been prepared for this project. Firms interested in this
project must be available on the interview meeting date.
Written questions on RFQ due: 5:00 p.m., August 21, 2012
Written response to questions by: 5:00 p.m., August 23, 2012
Proposals due: 5:00 p.m., August 27, 2012
Firms notified for interview: September 4, 2012
Interviews (if necessary): Anticipated the week of September 10, 2012
Anticipated Contract Date: September 17, 2012
5.3 Following the interviews, the Project Evaluation Committee will rank each consulting firm of
this RFQ. Consideration will be given to both the written Statement of Qualification and any oral
presentations or interviews. No other factors or criteria will be used in the qualification ranking.
5.4 The highest ranked firm will be recommended to the City Manager for contract award.
5.5 Requests for debriefings or selection decisions shall be made in writing to the City. All
information submitted by firms and related Project Evaluation Committee evaluations and
rankings shall be considered confidential until after contract execution and award by the City
Council.
5.6 The City will enter a contract upon selection of the firm for the project. If the selected firm
determines not to enter into a contract with the City, the City may then contact the second or
third highest ranked team until a contract is executed, or may decide to terminate the selection
process.
Publication Dates: August 12 and 19, 2012
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