Dump Trucks 2 Invitation for BidsINVITATION FOR BIDS
The City of Kalispell, Montana will receive sealed bids for Tandem Axle Dump Truck(s) to meet
or exceed the minimum specifications on file in the office of the Department of Public Works, City
Hall, Kalispell, Montana. The City will purchase up to two (2) trucks based on the information and
pricing provided with the bids.
Bidding documents may be examined or obtained from the City of Kalispell Public Works
Department, 201 First Avenue East, Kalispell, Montana 59901. Sealed bids shall be addressed to the
City Clerk, P.O. Box 1997, Kalispell, Montana 59903-1997, and entitled: Bid for Used Tandem
Axle Dump Truck(s).
Any bidder wishing further information may obtain the same from the City of Kalispell Public Works
Department, 201 First Avenue East, Kalispell, Montana 59901, or by calling the City of Kalispell
Public Works Department at 406-758-7720.
Bids will be received by the City Clerk until 2:30 P.M. on December 20, 2012. All bids will be
publicly opened and read aloud at 2:30 P.M. on December 20, 2012 in the Conference Room of City
Hall, 201 1"Avenue East, Kalispell, Montana.
All bidders shall, as bid security, accompany the bid with lawful money of the United States, a
cashier's check, certified check, bank money order, or bank draft, drawn and issued by a national
bank located in Montana or by a banking corporation incorporated in Montana or a bid bond, or
bonds, executed by a surety corporation authorized to do business in Montana, in the amount of ten
percent (10%) of the amount bid. Any such bank instrument shall be payable to the City of Kalispell.
If a contract is awarded, the bidder whose bond is accepted and who shall thereafter refuse to enter
into and execute the proposed contract, or as stated in the covenant, shall absolutely forfeit such
moneys or bank instruments to the City, and become immediately liable on said bid bond in said sum.
The money, bank instrument or bid bond shall be returned to the unsuccessful bidders.
All bids must expressly covenant that if the bidder shall be awarded the contract, the bidder shall
within fifteen (15) calendar days of the acceptance of said bid by the City council, enter into a
contract and give good and sufficient bond to secure the performance of the terms and conditions of
the contract. In the event the successful bidder does not enter into a formal contract within fifteen
(15) calendar days or give sufficient bond to secure performance, the bidder shall be obligated to pay
to the City the difference between the amount of the bid of said bidder and the amount for which the
City legally contracts with another party to perform said work if the latter amount is more than the
former. The Performance Bond shall remain in effect until the date the City of Kalispell accepts the
Used Tandem Axle Dump Truck(s).
No bid shall be withdrawn for a period of sixty (60) days after the scheduled time of receiving bids
without the consent of the City Council.
The Council reserves the right to reject any and all bids or to waive any technicality or informality
and accept any bid which may be deemed in the best interest of the City.
The bid form is split into two separate schedules to allow accurate description and pricing of each
truck. The City reserves the right to award a contract for one or both trucks from a single bidder.
Furthermore, the City reserves the right to award a contract for one truck from two separate bidders.
Evaluation of the bid(s) will include review of overall pricing for each truck as well as review of
provided specified components and will not be based on price alone. The City will accept the lowest
responsible bid(s) which most closely meet the required specifications.
The City reserves the right to have a third party analysis/inspection completed on the equipment prior
to award of any bid. Inspection shall be paid for by the City, but coordination and delivery to and
from chosen third party certified mechanic shall be completed by the bidder. Analysis may include,
but not be limited to: crank case compression test, diagnostic code report, engine inspection,
transmission inspection, test drive, and analysis of service records.
The successful bidder shall be required to abide by Federal and State laws.
City of Kalispell
Theresa White
City Clerk
Publish: December 2, 2012
December 9, 2012