Used Tandem Axle Dump Trucks 2013 Invitation for BidINVITATION FOR BID
The City of Kalispell, Montana will receive sealed bids for the Used Tandem Axle Dump Truck(s)
to meet or exceed the minimum specifications on file in the office of Department of Public Works,
City Hall, Kalispell, Montana. The City will purchase up to two (2) trucks based on the
information and pricing provided.
Bidding documents may be examined or obtained from the City of Kalispell Public Works
Department, 201 First Avenue East, Kalispell, Montana 59901. Any bidder wishing further
information may obtain the same from the City of Kalispell Public Works Department, 201 First
Avenue East, Kalispell, Montana 59901. Phone 406-758-7720.
Bids will be received by the City Clerk, 201 First Avenue East, Kalispell, Montana until 2:30 PM on
Thursday, November 21, 2013. All bids will be publicly opened and read aloud at 2:30 PM on
Thursday, November 21, 2013 in the Main Level City Hall Conference Room, 201 First Avenue East,
Kalispell, Montana 59901.
Proposals shall be addressed to the City Clerk, P.O. Box 1997, Kalispell, Montana, 59903-1997, and
titled, "SEALED BID — Used Tandem Axle Dump Truck(s)".
All bidders shall, as bid security, accompany the bid with: 1) lawful currency of the United States or
a cashier's check; or 2) a certified check or bank money order drawn and issued by a national bank
located in Montana or by a banking corporation incorporated in Montana; or 3) a bid bond or bonds,
executed by a surety corporation authorized to do business in Montana. The bid security shall be in
the amount of ten percent (10%) of the total amount bid. Any such bank instrument shall be payable
to the City of Kalispell. If a contract is awarded, the bidder whose bond is accepted and who shall
thereafter refuse to enter into and execute the proposed contract, or as stated in the covenant, shall
absolutely forfeit such moneys or bank instruments to the City, and become immediately liable on
said bid bond in said sum. The bid security shall be returned to the unsuccessful bidders.
All bids must expressly covenant that if the bidder is awarded the contract, the bidder shall within
fifteen (15) calendar days of the acceptance of said bid by the City Council, enter into a contract and
give good and sufficient bond to secure the performance of the terms and conditions of the contract.
In the event the successful bidder does not enter into a formal contract within fifteen (15) calendar
days or give sufficient bond to secure performance, the bidder shall pay unto the City the difference
between the amount of the bid of said bidder and the amount for which the City legally contracts with
another party to perform said work if the latter amount is more than the former. The Performance
Bond shall remain in effect until the date the City of Kalispell accepts the Used Tandem Axle Dump
Truck(s). The Payment Bond shall remain in effect for ninety (90) days, beginning the date the City
of Kalispell accepts the Used Tandem Axle Dump Truck(s).
No bid shall be withdrawn after the opening of bids without the consent of the City Council for a
period of sixty (60) days after the scheduled time of receiving the bids.
The City will accept the lowest responsible bid, but the Council reserves the right to reject any and all
bids or to waive any technicality or informality and accept any bid which may be deemed in the best
interest of the City
The Bid Form is divided into two separate schedules to allow accurate description and pricing of each
vehicle. The City reserves the right to award a contract for one or two vehicles to a single bidder.
Furthermore, the City reserves the right to award a contract for one vehicle each to separate bidders.
Evaluation of bid(s) will include review of overall pricing of each vehicle as well as review of
provided equipment components listed within the Bid Schedule. Price alone will not be the sole basis
of evaluation. The City will accept the lowest responsible bid(s) which most closely meet the
required specifications.
The City reserves the right to have a third party analysis/inspection completed on the equipment prior
to award of any bid. Inspection shall be paid for by the City, but coordination and delivery to and
from the chosen third party certified mechanic shall be completed by the bidder. Analysis may
include, but not limited to, crank case compression test, diagnostic code report, engine inspection,
transmission inspection, test drive and analysis of service records.
The successful bidder shall be required to abide by Federal and State Laws.
Authorized by order of the City Council of the City of Kalispell, Montana, in a regular meeting held
on August 19, 2013.
By
Publish: November 10, 2013
November 17, 2013
City of Kalispell
Theresa White
City Clerk