03-20-08 Parking Commission MinutesMONTHLY BOARD MEETING MINUTES
KALISPELL PARKING COMMISSION
Date: March 20, 2008
Location: Conference Room, KPC Office
All in attendance:
Mark Pirrie, Chairperson, Janet Clark, Bill Goodman,
John Hinchey, and Joel Schoknecht.
Minutes recorded by: Rachel Brooks, Office Manager
1. Call to Order:
Called to Order: 7:37 a.m., By: Mark Pirrie, Chairperson
2. Minutes of February, 2008 Board Meeting:
Moved to approve by Janet Clark, John Hinchey, seconds, Approved by all present.
3. Hearing of the Public: No One Present
4. Financial Statement of February, 2008:
Moved to approve by Janet Clark, Bill Goodman, seconds, Approved by all present.
S. Updates from KPC office:
Tickets, Parking Permits & Meters — See Reports. Permit revenue up from last month as well
as last year. Permits have sold out 100% in February and March. Lot occupancy is running at
107% which is up 5% from last year.
Notices — Current to this week.
Summons — All outstanding summons have been turned into CPI for collection.
Collections —CPI double paid us on several clients the last two months. We returned checks so
they could be re -done. Rachel has been working with them on this. We have solved the
problem and it's been corrected. Collections current to the end of January. Ready to enter
February.
DMV/MT GOV —MT DMV are about ready to go live possibly the end of April. We need to sign
up for an FTP account with them online. Rachel will get us signed up. They sent us all the new
specs which I have forwarded to Chris at Aims so they can start work on the Interface
program.
Meter Project —Meter housings are more valuable than the actual meter. Rachel has talked to
Melba at Duncan and e-mailed her an inventory list of what we have. She will look these over
and get back to us. We will have to pull all the locks before selling the meters Buyers have to
get their own locks. Waiting to hear back from Duncan with a price quote to call the man who
wanted to purchase some. Rachel will continue on working on this project.
Computer System — New Aims software installed and we have a training & report design
manual. Rachel held a web meeting with Chris at Aims and we have most of it set up and
ready to use. Rachel will read through the training manual and figure out how to input data
correctly in order to create the reports we want. Also need to set up the final notice cards to
run from the tickets onto postcards. Rachel will start putting tickets in the first of July.
1
6. Unfinished Business:
Office Lease — 2008 — Update from Mark, New lease is signed our rent increased to $675 per
month. It is a 10 year lease with 2 10 year options. Included in the price Craig Semenza will
do all the construction work on the changes which are to be completed by April 7, 2008.
Peccia — We haven't gotten a bill from them yet. Bill will E-mail them so we can get this paid
off before the end of the fiscal year.
Spring Lot Cleaning & Striping —Rachel completed current specs and lot locations for the bid
candidates for lot cleaning, and sweeping & striping. Four Seasons has contacted us and
wants another chance. They have a new area branch manager, Dan Wickland, and he said
they would do whatever it takes to keep our business including price matching any bids we get
that are lower. All the specs and information has been e-mailed to Dan. Bids must be turned in
by 4/408. Rachel is having a hard time finding other candidates. Any suggestions? Bill may
know a few people that would be interested. Discussion followed.
Rachel has contacted Black Magic to get on the schedule for sweeping and striping. Do we
want to seal coat any of the lots this year before striping? Do we want to accept bids? When
we decide whether we want to seal coat some or all of the lots we can schedule the sweeping
and striping. Discussion followed. Rachel will get a few bids for seal coating. Seal coating bids
must be broken down per lot so we can do a few at a time.
Double Diamond — Snow removal bill was really high. Rachel has called Bill several times and
he still has not gotten back with us. Rachel is doing some research and will call Scott Moore
directly next week. Discussion followed. Rachel will continue working on this and keep Mark
informed of results.
City Council — Work Session on Parking — Update? Bill will let us know when Teresa Fax's the
agenda for this and pass it on. Rachel has provided Teresa White with a copy of the current
Parking lot database.
7. New Business:
Budget 2008/2009 — We need to look at budgeting for the Aims hand held ticketer to go with
our new system, and budget for a new computer at the front counter. Mark and Janet will
work on this to turn into the City in April.
Neighbors in Need — Pete Davis who is involved with Neighbors in Need e-mailed Rachel to let
her know that they would no longer be holding this luncheon downtown due to parking. Bill
Goodman recommended that the letter be forwarded to the City Council and City Manager so
they continue to see the need for more parking. Also state that all of the lots are 107% sold
out. Approved by all present.
8. Adiournment•
Adjourned at: 8:12 a.m., Motion to Adjourn made by: Janet Clark, Second by John Hinchey.
The mission of the Kalispell Parking Commission is to effectively manage the parking inventory in order to adequately
Meet the needs of downtown's customers, employees, visitors, and residents.
2